Seagate Manager User Guide For Use With Your FreeAgentTM Drive Seagate Manager User Guide for Use With Your FreeAgent™ Drive 1
Seagate Manager User Guide for Use With Your FreeAgent™ Drive Revision 1 © 2008 Seagate Technology LLC. All rights reserved. Seagate, Seagate Technology, the Wave logo, and FreeAgent are trademarks or registered trademarks of Seagate Technology LLC, or one of its affiliates. All other trademarks or registered trademarks are the property of their respective owners.
Contents Contents Getting Started .............................................................................................................. 5 Using the Seagate Status Icon ...................................................... 5 Restoring the Seagate Status Icon .................................. 6 FreeAgent Drive Light ...................................................................... 7 Managing Your Drives .........................................................................................
Contents Synchronizing Folders .......................................................................................... 21 Using Simple Sync ............................................................................ 22 Using Custom Sync .......................................................................... 22 Using Sync Encryption ....................................................... 24 Completing the Sync .......................................................................
Getting Started Using the Seagate Status Icon Getting Started The Seagate Manager software, included with your FreeAgentTM drive, adds a powerful set of tools to your drive: • Backup and restore features to enable you to protect your data. • Sync, to synchronize one or more folders between two or more computers. • Security features, including encryption of multiple files and folders in one location, as well as backup and sync encryption. Not available in all regions or with all products.
Getting Started Using the Seagate Status Icon Step 2: To display the Seagate Status menu, click the taskbar icon: Figure 2: Seagate Status Menu Step 3: Select the feature you want to access or select Exit to close the menu. Restoring the Seagate Status Icon If you exit from the Seagate Status menu, the Seagate icon disappears from the taskbar notification area.
Getting Started FreeAgent Drive Light FreeAgent Drive Light The light on your FreeAgent drive flashes to indicate various drive states. The following information applies to all FreeAgent drives.
Managing Your Drives Using the My Drives Window Managing Your Drives The My Drives window provides a central point from which to manage your Seagate FreeAgent device. This is the default window that appears when you open Seagate Manager. You can also get to the My Drives window by clicking the My Drives button in the Command Panel from any other window within the software.
Managing Your Drives Settings • To get more information about the selected drive, click the Drive Info button. For more information, see “Drive Info” on page 11. Any time you need help, you can click the Seagate Manager help icon. If you are not able to find the answer to your question, you can click the Customer Support button to go to Seagate’s Support website. Note: External drives are automatically detected and listed in the My Drives window.
Managing Your Drives Settings Step 4: Click Apply to save the power setting. The Adjust Power Setting window confirms that the power setting for your drive has been changed. Step 5: Click OK to return to the My Drives window. Testing Your Drive Test your drive to check the health of your drive. The diagnostic utility performs its tests without affecting the data on your drive. To test your drive: Step 1: In the My Drives window, select the drive you want to test and click Settings.
Managing Your Drives Drive Info If new software is available, you can download it from this window. To find out more information about the new software, click More Info. Adjust LED Control The LED Control feature allows you to control the lights on your drive. Your drive lights flicker to indicate drive activity and status. Note: This feature is only available for FreeAgent drives. Step 1: In the My Drives window, select the drive you want to adjust and click Settings. The Settings window opens.
Backing Up and Restoring Folders and Files Backup Features Backing Up and Restoring Folders and Files With Seagate Manager, you can back up valuable files to your FreeAgent drive. Each file you choose to back up from your computer is copied to your drive. If you ever lose one of the original files on your computer, you can easily restore it from the backup version. For increased data security, you can back up your files to an encrypted folder on your drive.
Backing Up and Restoring Folders and Files Creating a Backup Plan • Back up your files to an encrypted folder After the initial backup, Seagate Manager backs up changed files in designated folders according to a schedule you set, or when you click Back Up Now in the Backup window. Note: The Seagate Manager backup feature does not back up locked files. Backup Plans for Your Drive You can create one Backup Plan for each drive connected to your computer.
Backing Up and Restoring Folders and Files Creating a Backup Plan A Simple Backup Confirmation window confirms that you’ve selected Simple Backup and asks you to name this Backup Plan. Step 5: Enter a name for your Backup Plan and click OK. Scheduled backup is turned on. The Backup window now offers the options of editing your backup settings, restoring backed-up files and deleting backup plans. It also describes your Backup Plan.
Backing Up and Restoring Folders and Files Creating a Backup Plan Step 7: Click Next. The Backup Schedule window opens. Step 8: Select the days and time you want to back up your folders. You have the option of backing up your files to an encrypted folder. Note: If you do not wish to encrypt your backup, skip to step 11. Step 9: To encrypt your backup, click Enable Encryption.
Backing Up and Restoring Folders and Files Managing Backup Settings The Backup Drive Rotation window opens. Step 11: Select the Backup Plan you want to use with your second drive. Step 12: Click OK. The Backup window opens, displaying the plan you selected as the Active Plan and indicating Scheduled Backup is turned on. You can share your backup plan additional drives by repeating steps 6 - 12, if you wish.
Backing Up and Restoring Folders and Files Managing Backup Settings Note: If you previously had encryption enabled, it remains enabled (displaying a checkmark). You cannot edit the encryption settings for your backup. The only way to enable or disable encryption for a backup is to do it when you create the backup plan. Step 7: Edit the days and/or time you want to back up your folders.
Backing Up and Restoring Folders and Files Managing Backup Settings • because the computer is off, it automatically runs the next time the computer is booted. • because the drive is not connected, it automatically runs the next time the drive is connected. Turning Off Scheduled Backup To turn off Scheduled Backup: • In the Backup window, click the Scheduled Backup Off button.
Backing Up and Restoring Folders and Files Managing Backup Settings Restoring Files When you back up the files stored in selected folders, Seagate Manager can save up to ten (10) previous, or historical, versions of each revised file stored on your drive. You can restore a saved historical version of a backed-up file based on the date it was last modified, or you can restore the file’s most recent version.
Backing Up and Restoring Folders and Files Managing Backup Settings The Seagate Backup folder on your drive is displayed. Step 5: Browse to the desired file and drag it to the location where you want it restored.
Synchronizing Folders Synchronizing Folders With Sync, you can easily keep important files up to date in multiple locations. You select one or more folders on your computer to synchronize. Whenever any files change or are added inside your folder(s), they are automatically copied to your FreeAgent drive. You can even synchronize folders between different computers, which is a convenient way to move files between a computer at work and a computer at home.
Synchronizing Folders Using Simple Sync Using Simple Sync Simple Sync is pre-configured to automatically sync all file types in your XP My Documents folder or Vista Personal Folder. Newer file versions always overwrite older versions. To select Simple Sync: Step 1: Click My Drives in the Command panel. Step 2: Select your drive. Step 3: Click Sync in the Command panel. The Sync window opens. Step 4: Click Simple Sync. The Simple Sync Confirmation window opens.
Synchronizing Folders Using Custom Sync — Music: MPG, AIFF, WAV, RA, WMA,... — Videos: AVI, MOV, MPEG, QT, RM, WMV,... — Documents: DOC, XLS, RTF, TXT, PDF, PPT,... • Custom Custom selection allows you to choose the specific file type (by specifying that file’s extension) to include or exclude in synchronization: To permit synchronization of a specific file type: 3. Select Include these file types. 4.
Synchronizing Folders Completing the Sync Using Sync Encryption You can automatically encrypt synchronized files to keep them secure as you synchronize them between computers. Your Sync Encryption password is the same as your Encryption password since all encrypted folders are stored in the same folder, called “Encryption Folder.” Before you can enable Sync Encryption, you must set up Encryption in the Security window.
Synchronizing Folders Editing Sync Settings (c) If you’ve synchronized both your XP My Documents folder (or Vista Personal Folder) and other folders, both windows open. Step 3: In each window, select the location at which to store the synchronized folders on this computer and click OK. From now on, the selected folders will automatically sync with the versions on your drive each time you connect the drive to the computer.
Synchronizing Folders Using Automatic Sync Deleting Sync Settings To delete all your Sync settings and create a new set: Step 1: Click My Drives in the Command panel. Step 2: Select your drive. Step 3: Click Sync in the Command panel. The Sync window opens. Step 4: Click Delete Sync Settings. The Delete Sync Settings Confirmation window opens. Step 5: Click Delete. The original Sync window opens. Step 6: To create new Sync settings, select Simple Sync or Custom Sync.
Synchronizing Folders Using the Sync Preview Window — OR — • Select Sync Now from the Seagate Status menu to Sync on ALL connected drives: Figure 7: Sync Now The Sync Preview window opens. Listed are the files scheduled to be overwritten. If you do NOT want to overwrite an older file version with a newly-synchronized version, • Uncheck the file in the On column. Using the Sync Preview Window Use the Sync Preview window to manage your synchronized files.
Synchronizing Folders Using the Sync Preview Window Using Automatic Overwrite When Automatic Overwrite is on, older file versions are always replaced with newer versions. When Automatic Overwrite is off, the Seagate Manager displays the Sync Preview window to allow you to decide whether to overwrite an older file version with a new version.
Managing Security Creating an Encryption Folder Managing Security The Encryption feature provides encryption of multiple files and folders in one location, the Encryption folder. After you create and set a password for the Encryption folder, you can drag and drop files and folders into it to secure them. When the files are encrypted, they are copied. No files are moved on your computer.
Managing Security Creating an Encryption Folder The Security window opens. Step 4: Click Encryption in the Security window. The Encryption Password window opens. Step 5: Enter and re-enter a password that will you will use to open your Encryption folder. Your password must contain at least six characters, with a minimum of one letter and one number. Be sure to use a password you’ll remember; you’ll need it each time you want to access the files and folders stored in the Encryption folder.
Managing Security Managing an Encryption Folder Figure 10: Encryption folder Populated Step 8: Delete the original, unencrypted versions of the files and folders from your computer. Step 9: When you are finished encrypting files, close the Encryption folder. Note: Your encrypted files and folders will not be completely secure unless you delete the original, unencrypted versions from your computer.
Managing Security Managing an Encryption Folder Step 6: Enter your current Encryption password and click Next. The second Change Encryption Password window opens. Step 7: Enter and re-enter a new password and click Change. A Change Encryption Password confirmation window opens. Step 8: Click OK. Note: There is no way to recover a forgotten encryption password. If you forget your encryption password, you must delete the Encryption folder.
Managing Security Managing an Encryption Folder Opening an Encryption folder To open an Encryption folder, Step 1: Click My Drives in the Command panel. Step 2: Select your drive. Step 3: Click Security in the Command panel. The Security window opens. Step 4: Click Encryption in the Security window. The Manage Encryption window opens. Step 5: Click Open Encryption folder. The Unlock Folder window opens. Step 6: Enter your password and click OK. Your Encryption folder opens.
Managing Security Managing an Encryption Folder A Select Destination Directory window opens. Figure 12: Select Destination Directory Step 2: Select a destination and click Decrypt. Decrypted copies of the items are placed in the selected location. The encrypted versions remain in the Encryption folder. To remove them from the Encryption folder, use the Delete option in the Encryption folder toolbar. Note: Files can also be dragged and dropped at the desired location on your computer.
Managing Security Managing an Encryption Folder Figure 13: Encryption folder - Delete File A Delete warning window opens, asking you to confirm your intention to delete the files. Step 2: Click Yes. The selected items are deleted from the Encryption folder. Note: Files can also be dragged and dropped into the Recycle Bin. Folders cannot be dragged and dropped; you must use the Delete operation to delete them from an Encryption folder.
Managing Security Managing an Encryption Folder • Set, change, or delete a password hint • Erase your drive Unlocking Your Drive Your Seagate Secure drive locks automatically each time you disconnect it from a computer. You can unlock it in either the Seagate Manager application or the Seagate Secure application when your drive is connected to a computer on which the Seagate Manager software is not installed. Step 1: Click My Drives in the Command panel. Step 2: Select your Seagate Secure drive.
Managing Security Managing an Encryption Folder You can ask for your password hint to help you remember your password, as long as you originally created a password hint. If you still can't remember your password, the only way to regain access to your Seagate Secure drive is to KeyErase it. This will erase ALL of your files and allow you to reset your password. Once you KeyErase your Seagate Secure drive, there is no way to recover your files (even by using a data recovery service).
Managing Security Managing an Encryption Folder • The Unlock Drive window: (a) Click Hint in the Unlock Drive window. If no password hint has been set, the Password Hint Not Set window opens. (b) Click Set Password Hint. • The Change Password window: (a) Set a new password in the Change Password window. (b) Click Set Password Hint in the Password Set window. • The Other Features window: Click Set, Change, or Delete Password Hint in the Other Features window.
Managing Security Managing an Encryption Folder Step 8: Enter a hint to help you recall your password if you forget it. Step 9: Enter the 25-character identification code printed on the drive label. Step 10: Click Set. A message confirms that your password hint has been set successfully. Deleting a Password Hint To delete a password hint: Step 1: Click My Drives in the Command panel. Step 2: Select your Seagate Secure drive. Step 3: Click the Security icon in the Command panel. The Security window opens.
Managing Security Managing an Encryption Folder Step 7: Click Done to return to the Unlock window and enter your password. If you still cannot remember your password after retrieving your password hint, you must erase your Seagate Secure drive in order to continue to use the drive. You can erase your drive only in the Seagate Manager application on your desktop. This extra level of security is provided so that if your drive were to fall into the wrong hands, your valuable data could not be stolen.
Managing Security Managing an Encryption Folder To configure the drive: Step 1: Enter the 25-character identification code printed on the drive label. Step 2: Enter and confirm a new drive password. The password must contain between 6 and 32 characters. Step 3: Click Set. A message confirms that a password has been set successfully and offers the option of setting a password hint. Step 4: Click Done to close the Password Set window or Set Password Hint to create a password hint.
Managing Security Managing an Encryption Folder The Seagate Secure drive is labeled “Unallocated” because it’s not properly formatted. Step 3: Right-click anywhere in the “Unallocated” bar and select New Partition... The New Partition Wizard opens automatically. Step 4: Follow the steps in the New Partition Wizard to format your Seagate Secure drive and prepare it for use again. Your Seagate Secure drive is now configured and ready for use.
Index encrypted files 29 synchronized files 26 Index Drive Info feature 11 drive lights 11 A automatic overwrite 28 automatic sync 26 drive rotation 15 drive, erasing 40 drives B backing up to more than one 15 displayed in "My Drives" window 8 info 11 managing 8 rotation 15 Seagate Secure 35 testing 10 unlocking 36 backup custom 13 simple 13 backup features, in Seagate Manager 12 backup log 18 backup plans about 13 custom 14 deleting 17 scheduling 17 simple 13 with drive rotation 13, 15 E editing s
Index synchronizing password hint 37, 38 folders, synchronizing 21 changing 38 deleting 39 retrieving 39 free space 11 FreeAgent device managing 8 software for 5 power setting 9 previewing synchronized files 27 FreeAgent Drive Light 7 R H recent versions of files restoring 19 hint, for password 37, 38, 39 historical versions of files, restoring 19 restoring about 12 historical versions 19 most recent versions of files 19 Seagate status icon 6 I icon, Seagate Manager 5 colors of 5 in taskbar 5 r
Index sync preview window 27 T sync settings testing drives 10 editing 25 synchronizing about 21 folders 21 see also sync turning off automatic sync 26 U updating software 10 V volumes 11 Seagate Manager User Guide for Use With Your FreeAgent™ Drive 45
