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This User Guide, and the software described in it, is furnished under an end user License Agreement, which is included with the product. The agreement specifies the permitted and prohibited uses. Portions images © 1997-2002 Nova Development Corporation; © 1995 Expressions Computer Software; © 1996-98 CreatiCom, In.; 1996 Cliptoart; © 1997 Multimedia Agency Corporation; © 1997-98 Seattle Support Group. Rights of all parties reserved. Digital Images ©2008 Hemera Technologies Inc. All Rights Reserved.
Microsoft, Windows, and the Windows logo are registered trademarks of Microsoft Corporation. All other trademarks acknowledged. PagePlus is a registered trademark of Serif (Europe) Ltd. © 2009 Serif (Europe) Ltd. All rights reserved. No part of this User Guide may be reproduced in any form without the express written permission of Serif (Europe) Ltd. Serif PagePlus X4 © 2009 Serif (Europe) Ltd.
Contents Contents 1. Welcome .......................................................... 1 Welcome! .................................................................................. 3 Key features .............................................................................. 4 New features ........................................................................... 10 Installation ............................................................................... 13 2. Getting Started .........................
Contents 4. Working with Objects ..................................... 53 Selecting an object...................................................................55 Selecting multiple objects ........................................................56 Copying, pasting, and replicating objects.................................57 Snapping ..................................................................................60 Creating groups .......................................................................
Contents Substituting fonts................................................................... 117 Using text styles .................................................................... 120 Wrapping text ........................................................................ 127 Creating a bulleted or numbered list ..................................... 129 Using AutoCorrect ................................................................. 132 Spell-checking ................................................
Contents 7. Colour, Fills, and Transparency ................... 215 Applying solid fills...................................................................217 Using schemes ......................................................................219 Working with gradient and bitmap fills....................................222 Working with transparency .....................................................226 8. Printing your Publication .............................. 231 Printing basics.......................
Contents Setting web picture display options ....................................... 271 Choosing web page properties.............................................. 272 Adding animation effects ....................................................... 272 Adding sound and video........................................................ 272 Adding Java applets .............................................................. 274 Publishing a website to a local folder ....................................
Contents
1 Welcome
2 Welcome
Welcome 3 Welcome! Welcome to PagePlus X4, the award-winning Desktop Publishing (DTP) solution from Serif. PagePlus is the easiest way to get superior publishing results, whether on your desktop or via professional printing. It's simple for anyone to create, publish and share their designs as outstanding printed documents, stunning PDFs, PDF slideshows, stylish websites and eye-catching emails.
4 Welcome Key features Before you get started with PagePlus, we recommend you take the opportunity to familiarize yourself with PagePlus key features and capabilities.
Welcome 5 • Tables and Calendars Choose from a range of preset formats or design your own table. Use the convenient Table context toolbar to sort data, format cells, and choose from a wide range of functions for spreadsheet calculations (use absolute cell references).
6 Welcome Graphics • Drawing Tools Design stunning vector graphics with Pencil, Pen and Straight Line tools, and add line endings like arrowheads, diamonds, and quills. Alternatively, the array of fully-customizable QuickShapes let you quickly create outlines for your designs, while Convert to Curves, Crop to Shape, and curve drawing offer complete flexibility for creating any shape imaginable! Mesh warp envelopes add perspective, slant, and bulge to any object.
Welcome 7 • Astounding 3D Lighting and Surface Effects Advanced algorithms bring flat shapes to life! Choose one or more effects, then vary surface and multiple coloured light source properties. Start with a pattern or a function, adjust parameters for incredible surface contours, textures, fills— realistic-looking wood, water, skin, marble and much more. Combine 3D transparency and Reflection Maps for realistic glass-like effects on nonreflective/reflective surfaces.
8 Welcome • Fonts Substitute missing fonts when opening third-party publications or PDFs. View your currently installed font set in the Fonts tab, including those most recently assigned to text, favourite fonts, and those considered Websafe.
Welcome 9 • PDF Forms Create your own electronic PDF form, requesting information from form recipients. Your recipients can type in their responses, then save, print or submit their form electronically. Serif will email you completed forms, or you can set up your own web submission service. • PDF Slideshows Create attention-grabbing PDF slideshows with stylish page and layer transitions—even add sound and video clips! Share with friends, family, and colleagues.
10 Welcome New features • PhotoLab for non-destructive adjustment and effects (see p. 176) The powerful PhotoLab studio packs a punch with an impressive selection of editable adjustments, creative, and artistic effects (pencil, water colour, oil, and more). Use integrated Straighten, Crop, Redeye, and Spot-repair tools for easy retouching. Apply filters to selected areas of your photo by using brush-based masking. Save adjustment/effect combinations as favourites for future use.
Welcome 11 • Joining object outlines (see p. 77) Combine QuickShapes, drawn shapes and artistic text together to create more complex outlined objects, which can still be edited further. Use Add, Subtract, Intersect, and Exclude to produce different and exciting results. • Create your own table and calendar AutoFormats (see p. 137) Customize a wide selection of attractive AutoFormats for your very own table designs.
12 Welcome Text • Import Word 2007 and Open Office text documents (see p. 91) Add word processing content to any text frame without fuss! Word import doesn't need the application to be installed locally! Use a choice of import converters to optimize text import. • Text editing enhancements Show/hide paragraph tabs, paragraph marks, breaks, and spaces while text editing. Link a text frame to a newly drawn text frame by dragging—great when working across multiple pages.
Welcome 13 • For text and line widths in large publications, use physical measurement units such as centimetres and inches! • Select all frame text with quadruple-click. • Now align objects to page edge. • QuickShapes now include Quick Frames—great for simple curved frames. • In web publishing, use encryption (SSL or TLS) for FTP upload security. • Manual duplex printing offers easy-to-follow on-screen instructions and post-wizard adjustment to settings.
14 Welcome Optional: • Windows-compatible printer • TWAIN-compatible scanner and/or digital camera • Stylus or other input device • 3D Accelerated graphics card with DirectX 9 (or above) or OpenGL support • .NET 2.0 for text import filters (Word 2007 + OpenOffice) (installed by default) • Internet account and connection required for Web Publishing features and accessing online resources First-time install To install PagePlus X4 simply insert the PagePlus X4 Program CD into your DVD/CD drive.
2 Getting Started
16 Getting Started
Getting Started 17 Startup Wizard The Startup Wizard presents the following choices: • Start New Publication, to open a blank page to work on. • Use Design Template, to create an instant document from a predesigned template. • Open Saved Publication, to edit a saved PagePlus file. • Import PDF, to create a publication from an existing PDF. • Learning Zone, to access online videos, tutorials, PDF User Guides, and more.
18 Getting Started As you select different profiles from the menu, your workspace will preview each tab layout in turn. The Startup Wizard is displayed by default when you launch PagePlus. If you don’t want to use the Startup Wizard again, check the “Don't show this wizard again” box. You can switch it on again via the Use startup wizard check box in Tools>Options... (use Options>General menu option). You can also access the Startup Wizard at any time from New>New from Startup Wizard... on the File menu.
Getting Started 19 Instead of a design template, you can adopt a Theme Layout instead; layouts offer picture placeholders instead of actual pictures. Different physical document types (Brochure, Business Cards, Flyer, Newsletter, etc.) can be created from a chosen theme (e.g., Arctic), each type offering a choice of complementary multiple page designs.
20 Getting Started 5. Examine the page sample(s) on the right. If you're happy with the template page(s), click Open. To create a publication from a themed layout: 1. From the dialog's Templates list, select Theme Layouts, then select a theme name from the list.
Getting Started 2. The adjacent pane updates to show document types for that selected theme. Select a thumbnail. 3. In the upper-right corner of the dialog, choose a colour scheme on which to base your publication from the drop-down menu (the first three schemes are designed specifically for the themed layout).
22 Getting Started 4. From the right-hand Pages pane, select one or more page layouts by checking the box under each thumbnail. Some publication types only offer an either/or selection. 5. Click OK. The page layouts are added as pages to your new publication. Starting a new publication from scratch Although design templates can simplify your design choices, you can just as easily start out from scratch with a new, blank publication.
Getting Started 23 Opening existing publications You can open a PagePlus publication from the Startup Wizard, Standard toolbar, or via the File menu. It is also possible to open PDF files as new publications, or Import PDF files and existing PagePlus files into currently open publications. (See online Help for both of these import options.) To open an existing publication from the Startup Wizard: 1. Select the Open Saved Publication option. 2.
24 Getting Started Working with more than one publication If you have multiple publications open at the same time it's easy to jump between them using different methods. Click on an open publication's tab on the Publications toolbar above your workspace to make it active (e.g., Rosette.ppp). Alternatively, you can select the name of a currently open publication from the Window menu. Unsaved publications are indicated by an asterisk; the currently active publication is shown with a tick.
Getting Started 25 To close all publications except current: • Right click a Publication tab on the Publications toolbar and choose Close All But This. To close PagePlus: • Click the program's Close button. You'll be prompted to save changes to any unsaved publication. Updating and saving defaults Object defaults are stored property settings applied to new objects, e.g.: • lines and shapes (line and fill colour, pattern, transparency, etc.) • frames (margins, columns, etc.) • text (i.e.
26 Getting Started Or, for line and fill colours, including line styles: 1. With no object selected, choose the required line and/or fill colours from the Colour or Swatches tab. Use the Line tab to set a default line weight, style, and corner shape. 2. Draw your object on the page, which will automatically adopt the newly defined default colours and styles. View and edit the text default in the Text Style Palette. To view and change default text properties: 1. Choose Text Style Palette...
3 Working with Pages
28 Working with Pages
Working with Pages 29 Setting up a publication A publication's page size and orientation settings are fundamental to your layout, and are defined when the new publication is first created, either using a design template or as a New Publication choice via File>New... and the Startup Wizard. If the Startup Wizard is turned off, or you cancel the setup dialog, a new publication is created to a default page size. To adjust size/orientation of the current publication: from the Pages context toolbar. 1.
30 Working with Pages On the Pages context toolbar, these page sizes are indicated by the suffix "(From printer)" in the Paper size drop-down menu. Facing pages You can set up your regular publication or booklet so that the PagePlus window displays pages either singly or in pairs—as two facing pages side by side.
Working with Pages Understanding master pages Master pages provide a flexible way to store background elements that you'd like to appear on more than one page—for example a logo, background, header/footer, or border design. The key concept here is that a particular master page is typically shared by multiple pages, as illustrated below.
32 Working with Pages all the pages incorporate that element. Of course, each individual page can have its own "foreground" elements. Master pages are available in every publication, but in a simple publication you may not need to use any master pages—or you may need only one master page. Facing pages and multiple master pages prove valuable with longer, more complex publications.
Working with Pages 33 Viewing pages Most of the PagePlus display is taken up by a page or "artwork" area and a surrounding "pasteboard" area. In PagePlus, the Page area is where you put page layout guides, and of course the text, shapes, and pictures that you want to print. The Pasteboard area is where you generally keep any text, shapes, or pictures that are being prepared or waiting to be positioned on the page area.
34 Working with Pages can use the scroll bars at the right and bottom of the main window to move the page and pasteboard with respect to the main window. If you're using a wheel mouse, you can scroll vertically by rotating the wheel, or horizontally by Shiftscrolling. Magnifying pages For magnification options, the View toolbar provides the: Zoom In and Zoom Out tools so you can inspect and/or edit the page at different levels of detail.
Working with Pages 35 Switching view modes You can switch between different view modes, which offer single or multiple pages to view: • Normal view, which displays one page at a time. • Multi-page view, used for inspecting long documents, displays a number of pages according to a configurable page array (e.g., a 3x1 grid). In Normal and Multi-page view, the pasteboard is shared by all pages.
36 Working with Pages Navigating pages To switch between pages: • Click the Previous Page, Next Page, First Page or Last Page button on the Hintline. - or On the Studio's Pages tab, double-click the page's thumbnail for the page (or master page) you want to view. The lower Pages window of the tab displays normal pages, while the expandable Master Pages window shows only master pages.
Working with Pages 37 To add a single page: 1. On the Pages tab, click once to select a page in the Pages window. Note: The thumbnail that's shown as "selected" is independent of the page you're currently working on. To work on a particular page, double-click its thumbnail. 2. Add to add a page (or master page) before the one selected Click in the window.
38 Working with Pages Assigning master pages If you're only using one master page it is assigned to any newly created page by default. However, if you're using multiple master pages you can assign a specific master page to any standard page. To assign a master page: From the Page tab's expanded Master Pages window, drag a master page onto a target standard page in the lower window. If the page has more than one layer, you can specify the layer to which you want to assign the master page.
Working with Pages 39 Layers are useful when you're working on a complex design where it makes sense to separate one cluster of objects from another. You can work on one layer at a time without worrying about affecting elements on a different layer. Once you've displayed a page, you can normally edit any object on it— regardless of which layer the object is on—simply by clicking the object. Each layer is situated along with other layers (if present) within a stack on the Layers tab.
40 Working with Pages In order to create new objects on a particular layer, you'll need to "activate" (switch to) that layer in the Layers tab. To activate a particular layer: • Click at the beginning of a layer entry to activate that layer. You'll see layer arrow jump to the now activated layer (Layer 1 in the the Layers tab example above is currently active).
Working with Pages 41 Using the tab's buttons, you can move layers up or down in the stacking order to place their objects in front or behind those on other layers, move objects to specific layers, mergeand preview layers. (See online Help for more details.) Selecting objects on layers Once you've displayed a page or master page, you can normally select and then edit any object on it—regardless of which layer the object is on—simply by clicking the object.
42 Working with Pages Layers and master pages Master pages are special "background" pages that can be shared by more than one regular page. They are assigned to each layer of a regular page rather than to the page as a whole—so if a page has multiple layers it can also employ multiple master pages! For example, one master page might include background text elements, while another included background graphics.
Working with Pages 43 To assign a master page to a page layer: Master Page(s) column of 1. In the Layers tab, double-click in the the chosen page layer. 2. In the Select Master Page dialog, select the normal page and master page from the displayed drop-down menus. The master page letter (e.g., A, B, C, etc.) is shown on the chosen layer when assigned. Master pages, like regular pages, can have more than one layer. Layers on master pages work almost exactly like those on regular pages.
44 Working with Pages • Click in the Master Page(s) column to optionally assign a master page to the layer. • Check the box in the Visible column to show the layer and any objects on it; uncheck to hide the layer. • Check the box in the Master Page(s) visible column to show the layer's master page; uncheck to hide it. • Check the Printable column to include the layer in page printouts; uncheck to exclude it.
Working with Pages 45 You also have the option of setting up row and column guides as an underlying layout aid. PagePlus represents rows and columns on the page area with dashed blue guide lines. Unlike the dashed grey frame margins and columns, row and column guides don't control where frame text flows. Rather, they serve as visual aids that help you match the frame layout to the desired column layout.
46 Working with Pages button to derive the page margin settings from the current printer settings. The dialog also provides options for Balanced margins (left matching right, top matching bottom) or for Mirrored margins on facing pages where the "left" margin setting becomes the "inside," and the "right" margin becomes the "outside." • Use the Row and Column Guides section to define guides for rows and columns.
Working with Pages 47 • To move a guide, drag it. • To remove a guide, drag and drop it anywhere outside the page area. • For precise ruler guide placement, check Ruler marks in Tools>Options>Layout to snap guides to ruler marks. • To unstick a selected object, click one of two small red triangular markers shown at the point where the object is attached to the guide. ) as you hover over the sticky guide You'll see a link cursor ( marker. Click red marker to make nonsticky.
48 Working with Pages Ruler units To select the basic measurement unit used by the rulers: • Right-click the from the flyout. Ruler Intersection and set the measurement unit In Paper Publishing mode, the default unit is inches (US) or centimetres (international); in Web Publishing mode, only pixels can be used. Adjusting rulers By default, the horizontal ruler lies along the top of the PagePlus window and the vertical ruler along the left edge.
Working with Pages • 49 Double-click on the ruler intersection to make the rulers and zero point jump to the top left-hand corner of the currently selected object. This comes in handy for measuring page objects. To restore the original ruler position and zero point: • Double-click the tab marker on the ruler intersection. To lock the rulers and prevent them from being moved: • Choose Tools>Options... and select the Layout>Rulers page, then check Lock Rulers.
50 Working with Pages You can also set the grid spacing, style, colour, and positioning in the dialog (see PagePlus help). Using headers and footers Headers and footers are layout elements that are positioned at the top and bottom of your master page(s), and are repeated on every page of your publication. The Headers and Footers Wizard lets you create these elements easily. To create headers and/or footers: • On the Insert menu, choose Headers and Footers... and follow the Wizard instructions.
Working with Pages 51 To define a header or footer that includes a page number field: 1. Create a header or footer on the master page by choosing Headers and Footers... from the Insert menu. 2. In the wizard, press the Page Number button to insert a page number field (as a prefix or suffix) along with any optional header/footer text. 3. Complete the wizard. To insert a page number field: 1. Switch to the master page (if desired) by clicking the Current Page box on the Hintline. 2.
52 Working with Pages
4 Working with Objects
54 Working with Objects
Working with Objects 55 Selecting an object Before you can change any object, you need to select it using one of these tools from the Tools toolbar: Pointer Tool Click to use the Pointer Tool to select, move, copy, resize or rotate objects. Rotate Tool Click to use the Rotate Tool to rotate an object around a rotation origin (normally centred). See Rotating an object on p. 68. To select an object: • Click on the object using one of the tools shown above.
56 Working with Objects • Double-, triple-, or quadruple-click to select a word, paragraph, or all text. • To select only the text frame, click the frame's bounding box. • Clicking on a group selects the grouped object. Ctrl-click to select an individual object within a group. Selecting multiple objects Selecting more than one object at a time (creating a multiple selection) lets you: • Position or resize all the objects at the same time.
Working with Objects 57 Alternatively, hold down the Shift key and click each object in turn. To add or remove an object from a multiple selection: • Hold down the Shift key and click the object to be added or removed. To deselect all objects in a multiple selection: • Click in a blank area of the page. To select all objects on the page (or master page): • Choose Select>Select All from the Edit menu (or press Ctrl+A).
58 Working with Objects If you're using another Windows application, you can usually copy and paste objects via the Clipboard. To paste an object from the Clipboard: • Click Paste on the Standard toolbar. The standard Paste command inserts the object at the insertion point or (for a separate object) at the centre of the page. To insert a separate object at the same page location as the copied item, use the Paste in Place command.
Working with Objects 59 To replicate an object: 1. Select the object to be replicated and choose Replicate... from the Edit menu. The Replicate dialog appears, with a preview region at the right. 2. To arrange copies in a straight line, select Create line. For an X-by-Y grid arrangement, select Create grid. 3. Specify Line length (the number of objects including the original) in the arrangement, or the Grid size.
60 Working with Objects Pasting an object's formatting Once you have copied an object to the Clipboard, you can use Paste Format (Edit menu) to apply its formatting attributes to another object. Again from the Edit menu, Paste Format Plus displays a "master control" Style Attributes Editor dialog that lets you optionally select or deselect specific attributes to be included when formatting is pasted. See Saving object styles on p. 207 for more dialog information.
Working with Objects 61 For precise ruler guide placement, check Ruler Marks in Tools>Options to snap guides to ruler marks. Snapping with dynamic guides For accurate object alignment and resizing, you can use dynamic guides instead of setting ruler guides manually or performing selection, transform, and alignment operations.
62 Working with Objects To switch on dynamic guides: • Click the down arrow on the Snapping button (Hintline) and click Dynamic Guides on the drop-down menu. To snap to page centres as well, you must additionally check the Page centre option in Tools>Options>Layout>Snapping. Creating groups You can easily turn a multiple selection into a group object. When objects are grouped, you can position, resize, or rotate the objects all at the same time.
Working with Objects 63 Simply clicking on any member of a group selects the group object. In general, any operation you carry out on a selected group affects each member of the group. However, the objects that comprise a group are intact, and you can also select and edit an individual object within a group. To select an individual object within a group: • Ctrl-click the object.
64 Working with Objects Resizing objects PagePlus provides several methods of resizing single or grouped objects. Clickand-drag is the simplest—watch the Hintline for context-sensitive tips and shortcuts! To resize an object (in general): 1. Select the object. 2. Click one of the selection handles and drag it to a new position while holding down the left mouse button. Dragging from an edge handle resizes in one dimension, by moving that edge.
Working with Objects 65 To set two or more objects to the same horizontal or vertical size as the last selected object, you can use Arrange>Size Objects.... You can also make fine resizing adjustments from the Transform tab. To resize freely: • Drag from a corner (or line end) handle. To constrain a shape, frame object, or table object when resizing: • Hold the Shift key down and drag from a corner (or line end) handle.
66 Working with Objects To shift the object's position one step toward the back or front: • Right-click on the object and choose Arrange>Back One or >Forward One, respectively. Aligning and distributing objects Alignment involves taking a group of selected objects and aligning them all in one operation by their top, bottom, left or right edges. You can also distribute objects, so that your objects (as a multiple selection) are spread evenly (optionally at spaced intervals).
Working with Objects 67 To align/distribute objects to page margins or edges: Select from the Relative to drop-down menu to align the selected object(s) within the page Margins, Page edges, or the Spread (for facing pages), then choose an align or distribute button described above. Exporting as a picture Exporting as a picture lets you convert all the objects on the page, or just the currently selected object(s), to an image file, using a file format you specify. To export as a picture: 1.
68 Working with Objects Rotating an object You can rotate single and multiple objects, including pictures, text objects, and groups using the Rotate Tool. To rotate an object: Rotate Tool on the Tools toolbar's Selection flyout. 1. Select the 2. Click to select the object, hover over one of its handles until you see the rotate cursor (below). 3.
Working with Objects 69 To undo rotation (restore the original orientation): • Double-click the object. • To restore the rotated position, double-click again. To change the rotation origin: Rotate Tool and click to select the object. 1. Select the 2. Move the rotation origin away from its original position in the centre of an object to any position on the page. The origin can also be moved to be outside the object—ideal for rotating grouped objects around a central point. 3.
70 Working with Objects Cropping and combining objects Cropping means masking (hiding) parts of an object, for example to improve composition or create a special effect. The underlying object remains intact. Combining starts with more than one object, but creates a special composite object with one or more "holes" on the inside where the component objects' fills overlapped one another—useful for creating mask or stencil effects.
Working with Objects • 71 To move a line segment (between two nodes) where you see the cursor, drag the segment. To position a cropped object within its crop outline: • With either crop tool selected, click the object and drag its centre (when you see the hand cursor). To feather the crop outline: • With either crop tool selected, click the object. • From the Crop context toolbar, set a Feather value using the up/down arrows, slider or by direct input.
72 Working with Objects To crop one shape to another: 1. Place the "clipping" object in front of the object to be cropped. In the illustration above, a QuickShape is in front of a text frame. 2. Choose Crop to Shape from the Tools menu to cut out the obscured underlying text. You can restore an object cropped in this way to its original shape, but the upper "cropping" object is permanently deleted (use Undo to recover it if necessary).
Working with Objects 73 To combine two or more selected lines or drawn shapes: 1. Draw your two lines or QuickShapes. 2. Place the "clipping" object in front of the object to be cut out. 3. Select each object and choose Tools>Convert To>Curves for both. 4. Select both objects. 5. Choose Combine Curves from the Arrange menu. Combining doesn't work with QuickShapes or text objects. Use Tools>Convert To>Curves if necessary to first convert these objects to nodes and segments.
74 Working with Objects • Float with text. The object is positioned horizontally and vertically anchor point. This option is ideal for pictures, relative to an pulled quotes, etc. • Position inline as character. The anchored object is placed as a character in the text and aligned in relation to the text that surrounds it. The anchored object flows with the text as before. • Detach from text. The anchored object is disconnected from its anchor point, leaving a normal unanchored object.
Working with Objects 75 PagePlus objects can be anchored to anywhere in your publication text, but the floated object can be positioned in relation to indented text, column, frame, page margin guides, the page itself, or most typically the anchor point in a text frame. For text frames, when the text reflows, the anchor point (and therefore anchored object) reflows with the text. This allows supporting anchored objects to always stay with supporting text as more text is added to the frame.
76 Working with Objects Or, for an inline object: 1. Enable Position inline as character. 2. To set the object's vertical alignment with respect to adjacent text, select an Align with text option. Text will not flow around the anchored object. 3. (Optional) Enter a Offset Y by value to set the percentage to which the object will be vertically offset in relation to its height. 4. (Optional) Check Scale to to scale the object to a percentage of the adjacent text point size.
Working with Objects 77 To view anchor properties: 1. Select an anchored object. 2. Click Anchor Properties shown under the object. The Anchored Object Properties dialog is displayed. The options differ depending on which of the three positioning options is enabled. If you'd like to change the position of an anchor point you can drag it anywhere else in your text frame. Dragging to an area of no text will disconnect your anchored object.
78 Working with Objects To join outlines (selected via marquee selection): • Select an outlines option from the Arrange toolbar. Add Subtract Join Outlines flyout on the Creates one new object that’s the sum of any two selected objects. Discards the overlap between the top and bottom object. The bottom object is also discarded. Useful as a quick way of truncating shapes and pictures with another object.
Working with Objects Intersect Retains the overlap and discards the rest. Exclude Merges two or more objects into a composite object, with a clear transparent “hole” where their filled regions overlap. 79 Applying a mesh warp envelope Mesh warping lets you apply a Preset warp envelope to your PagePlus object (below) or modify a flexible grid of points and lines that you can drag to deform or distort an object and (optionally) its fill.
80 Working with Objects After applying a preset envelope from the Attributes toolbar's Warp flyout (or context toolbar), you can use the Mesh Warp context toolbar to switch the warp on/off, edit the mesh by varying its curvature and even custom-design a mesh to match a particular object's geometry—for example, curves that follow the facial contours in a bitmap image—for more precise control of the warp effect. The effect is removable and doesn't permanently alter the object.
Working with Objects 81 To remove a border, select None from the top of the list. 3. Select a border Weight (width) for your border. You may need to experiment to find a width that complements the size of your object. 4. To apply the border to specific edges of the object, use the Edge dropdown menu. You can switch edges on and off to make multiple combinations. 5. Set other options as needed: • Select a border Type.
82 Working with Objects 6. • Select an Alignment setting to fit the border to the Outside, Inside, or Middle of the object's bounding box. • If Behind contents is checked, the inner half of the border extends behind the object. If unchecked, the whole border appears in front (the wider the border, the more it encroaches on the filled region). • If Scale with object is checked, both border and object change together when you resize the object.
Working with Objects 83 Adding logos Logos are intended to send a clear message to your target audience, all within a simple and identifiable design. Whether you intend to communicate a stylish, business, fun or modern message (opposite), PagePlus allows you to create impressive logos of varying design. Logos are great for adding to master pages associated with either publications (Paper Publishing mode) or websites (Web Publishing mode). To add a logo: Insert Logo from the Tools toolbar's Logo flyout.
84 Working with Objects 7. To insert the logo at a default size, simply click the mouse to leave a logo placeholder (envelope). - or To set the size of the logo, drag out a region and release the mouse button. PagePlus's Gallery tab also hosts the same selection of logos. If you're looking to further modify your logo you can use LogoStudio, an integrated design environment. This allows you to focus on your design without the distractions of other objects on the page, i.e.
Working with Objects 85 To convert existing objects to a logo: 1. Select one or more objects (or a grouped object) on the page. 2. Select Edit in LogoStudio... from the Edit menu (or select via rightclick). 3. Edit your logo design. In particular, you can use the upper Logo Text input box to "caption" your logo (typically a company or club name), then click the tick box.
86 Working with Objects 2. Scroll the lower pane to preview flash subcategories; collapse unwanted subcategories by clicking the button next to the subcategory name (click to expand). Select a suitable flash thumbnail from the pane. 3. Drag your chosen design to the page. 4. From the dialog, you can choose design variations, edit text and apply colours, i.e. • For design variations. Select a design from the Designs pane (e.g., offering different text labels and positions). • For text.
Working with Objects • 5. 87 For colour: To apply the poster's current colour scheme to your design, uncheck Apply colour set. Alternatively, to adopt a colour set independent of your poster's current colour scheme, keep Apply colour set checked and pick a colour set option from the drop-down list. Click OK. Design variations may not be available for some designs. If you're looking to further customize your flash design (or use existing page objects) you can use LogoStudio. See Adding logos on p. 83.
88 Working with Objects As a visual cue, hyperlinked words are underlined and appear in the colour you've specified in the Scheme Manager. To modify or remove a hyperlink: 1. Use the Pointer Tool to select the object, or click for an insertion point inside the linked text. 2. Hyperlink on the Standard toolbar. The Hyperlinks Click dialog opens with the current link target shown. • To modify the hyperlink, select a new link destination type and/or target.
5 Working with Text
90 Working with Text
Working with Text 91 Importing text from a file Importing text from a word-processor file is the traditional way to create text content for Desktop Publishing layouts (but you can also create a story using WritePlus). If you use your current word processor to create the text file for your publication, you can import any number of files into one publication.
92 Working with Text To import text from a file: 1. (Optional) If using an existing empty text frame, select the frame. If inserting text into a populated text frame, click for an insertion point (or select a portion of text to be replaced). 2. Choose Text File... from the Insert menu. 3. From the Open dialog, locate and select the file to import. 4. Check the Retain Format box to retain the source file's formatting styles. Uncheck the box to discard this information.
Working with Text 93 What's a text frame? A text frame is effectively a mini-page, with: • Margins and column guides to control text flow. • Optional preceding and following frames. • Text and optional inline images that flow through the frames. The text in a frame is called a story. • When you move a text frame, its story text moves with it. • When you resize a text frame, its story text reflows to the new dimensions.
94 Working with Text When you select a frame you'll see its bounding box, indicated by a grey border line plus corner and edge handles, and (if you clicked with the Pointer Tool) a blinking insertion point in the frame's text. In this mode, you can edit the text with the Pointer Tool. (For details, see Editing text on the page on p. 108.) Text frames behave like other PagePlus objects—when selected, you can manipulate them as for shapes, lines, artistic text, and tables.
Working with Text 95 Creating text frames You add frames to a page as you would any other object. PagePlus supports a wide variety of frame shapes which can be resized and morphed into new shapes once placed on the page (just like QuickShapes; see p. 190). To create a frame: Text Frame 1. Select a standard or shaped text frame from the flyout on the Tools toolbar. 2. Click on the page or pasteboard to create a new frame at a default size.
96 Working with Text Putting text into a frame You can put text into a frame using one of the following methods: WritePlus story editor: With a selected frame, click Frame context toolbar. WritePlus on the Importing text: Right-click on a frame and choose Insert Text File... (shortcut Ctrl+T) to import text. See p. 91. Typing into the frame: Select the Pointer Tool, then click for an insertion point to type text straight into a frame, or edit existing text. (See Editing text on the page on p. 108.
Working with Text 97 To edit frame properties directly: • Select the frame object, then drag column guide lines to adjust the boundaries of the column. (1) (2) (3) The illustration above shows how the cursor will change when hovering over the selected bounding box (1), after dragging inwards the column margin can be adjusted (2), and after dragging downwards, the top margin blind can be moved (3).
98 Working with Text To edit frame properties using a dialog: Frame Setup on the Frame context 1. Select the frame and click toolbar. 2. From the dialog, you can change the Number of columns, Gutter distance between columns, Left Margin, Right Margin, and enable/disable text wrapping around an object. 3. To change the column widths and blinds (top and bottom frame margins), click a cell in the table and enter a new value.
Working with Text 99 Linking text frames When a text frame is selected, the frame includes a Link button at the bottom right which denotes the state of the frame and its story text, and which allows you to control how the frame's story flows to following frames: No Overflow The frame is not linked to a following frame (it's either a standalone frame or the last frame in a sequence) and the frame is empty or the end of the story text is visible.
100 Working with Text • You can link to frames already containing text or are already in a link sequence. • If the frame was not part of a link sequence, its text is merged into the selected text's story. • Different frame sequences can be combined, creating unified story text. To link the selected frame to an existing frame: • Click the frame's Link button (showing • Click with the Textflow cursor on the frame to be linked to. or .
Working with Text 101 Fitting text to frames Fitting story text precisely into a sequence of frames is part of the art of laying out publications. If there's too much story text to fit in a frame sequence, PagePlus stores it in an invisible overflow area and the Link button on the last frame of the sequence displays ; an AutoFlow button appears next to the Link button. You might edit the story down or make more room for it by adding an extra frame or two to the sequence.
102 Working with Text No Autofit This is the normal mode of operation where, if selected, text won't automatically scale throughout the selected text frame, possibly leaving partly empty frames at the end of the frame sequence. Shrink Text on Overflow If selected, extra text added to a selected frame will shrink all frame text to avoid text overflow.
Working with Text 103 Using artistic text Artistic text is standalone text you type directly onto a page. Especially useful for headlines, pull quotes, and other special-purpose text, it's easily formatted with the standard text tools. Here are some similarities between frame text and artistic text. Both text types let you: • vary character and paragraph properties, apply named text styles, edit text in WritePlus and even import text.
104 Working with Text • Artistic text won't automatically line wrap like frame text. • Artistic text doesn't flow or link the way frame text does; the Frame context toolbar's text-fitting functions aren't applicable to artistic text. To create artistic text: 1. Artistic Text Tool from the Choose the flyout on the Tools toolbar. Artistic Text 2. Set initial text properties (font, style, etc.
Working with Text • 105 To resize freely, hold down the Shift key while dragging. To edit artistic text: • Drag to select a range of text, creating a blue selection. You can also double-click to select a word. Now you can type new text, apply character and paragraph formatting, edit the text in WritePlus, apply proofing options, and so on.
106 Working with Text To apply a preset curved path to text: 1. Create an artistic text object. 2. With the text selected, on the Text context toolbar, click the Path Text flyout and choose a preset path. The text now flows along the specified path, e.g. for "Path - Top Circle". To add artistic text along an existing line or shape: 4. 1. Create a freehand, straight, or curved line (see Drawing and editing lines on p. 185) or a shape (see Drawing and editing shapes on p. 190). 2.
Working with Text 107 To fit existing text to an existing line or shape: 1. Create an artistic text object. 2. Create a freehand, straight, or curved line or a shape. 3. Select both objects. On the Tools menu, choose Fit Text to Curve from the Tools menu. The text now flows along the specified path. To create text and path at the same time: 1.
108 Working with Text Editing text on the page You can use the Pointer Tool to edit frame text, table text, or artistic text directly. On the page, you can select and enter text, set paragraph indents and tab stops, change text properties, apply text styles, and use Find and Replace. For editing longer stories, and for more advanced options, choose WritePlus (Edit Story… from the Edit menu).
Working with Text 109 To start a new line within the same paragraph (using a "line break" or "soft return"): • Press Shift+Enter. The following two options apply only to frame text. You can use these shortcuts or choose the items from the Insert/Break submenu. To flow text to the next column (Column Break), frame (Frame Break) or page (Page Break): • Press Ctrl+Enter, Alt+Enter or Ctrl+Shift+Enter, respectively. To switch between insert mode and overwrite mode: • Press the Insert key.
110 Working with Text Setting paragraph indents When a text object is selected, markers on the horizontal ruler indicate the left indent, first line indent, and right indent of the current paragraph. You can adjust the markers to set paragraph indents, or use a dialog. • The Left indent is set in relation to the object's left margin. • The 1st line indent is in relation to the left indent. • The Right indent is in relation to the object's right margin.
Working with Text 111 Setting tab stops To set a tab stop: 1. Select the paragraph(s) in which you want to set tab stops. 2. Click the ruler intersection button until it changes to the type of tab you want: (Left, Centre, Right, or Decimal). Left 3. Centre Right Decimal Click on the horizontal ruler where you want to set a tab stop. You'll see your tab stop appear. • To move a tab stop, drag it to a new ruler position. • To delete a tab stop, drag it off the ruler.
112 Working with Text Using Find and Replace You can search publication text for an extraordinary variety of items: not just words or parts of words, but a host of character and paragraph attributes such as fonts, styles, alignment, bullets and numbering, missing fonts, drop caps... even inline graphics and more! Once located, you can replace items either globally, or on a case-by-case basis. To use Find and Replace on frame text: 1. Choose Find & Replace... from the Edit menu. 2.
Working with Text 113 Setting text properties PagePlus gives you a high degree of typographic control over characters and paragraphs, whether you're working with frame text, table text, or artistic text. To apply basic text formatting: 1. Select the text. 2. Use buttons on the Text context toolbar to change text style, typeface.font, point size, attributes, paragraph alignment, or level To clear local formatting (restore plain/default text properties): • Select a range of text with local formatting.
114 Working with Text Using fonts One of the most dramatic ways to change your document's appearance is to change the fonts used in your artistic text, frame text, or table text. Applying different fonts to a character or entire paragraph can communicate very different messages to your intended readership. Font assignment is very simple in PagePlus, and can be done from the Fonts tab, Text context toolbar, or in the Character dialog (via rightclick, or from the Format menu).
Working with Text 115 The Fonts tab lets you: • Apply fonts easily without dialog navigation. • Assign fonts to be Websafe or favourites. • View most recently used, Websafe, and your favourite fonts simultaneously. • Search for installed fonts via search box. • Hover-over preview of fonts applied to your document's text (optional). • Change a font for another throughout your publication or website (by right-click Select All). • Access Serif FontManager (if purchased).
116 Working with Text To preview fonts: 1. From the tab's Tab Menu button (top-right of tab), check the Preview Font option. 2. Select a section of text (a letter, word, or paragraph) in your document. 3. On the Fonts tab, hover over any font in the list. The selected text will update to show how the font will appear in situ. 4. (Optional) Click on the font in the Fonts tab to assign the font to the text.
Working with Text 117 To select (and change) a font throughout your document: 1. Right-click a font displayed in the Fonts tab. If the font is used in your document, you'll see a "Select All n Instance(s)" message (n is the number of times the font is used). If there are no occurrences, you'll get a "Not currently used" message. 2. Click the message label, making it shaded in blue—text formatted with the chosen font is selected. 3. Hover over font names in your font list.
118 Working with Text PagePlus's font substitution mechanism makes use of the PANOSE Font Matching System which intelligently finds the best font substitution match between a missing and a locally available font. By default, clicking OK will substitute the missing font for a locally available standard font (e.g., Arial) automatically. Optionally, you can manually substitute the missing font with the font of your choosing by enabling the Edit font substitutions manually button instead.
Working with Text 119 The dialog shows both fonts for substitutions, e.g. The Adamsky SF font is first choice, with Arial used as a secondary font. 6. Click OK. Reset the Substitute with box by clicking the Default button. This will replace the fonts listed with a single font, e.g. Arial or Times New Roman, as governed by Windows (this is not configurable). To manually substitute a font any time: 1. Select Resource Manager from the Tools menu. 2. Choose the Fonts tab, select a font, then click 3.
120 Working with Text Using FontManager FontManager is a standalone Serif application that works alongside PagePlus with respect to font substitution. Its main feature is to locate and dynamically install a publication's missing fonts. The following procedure assumes FontManager is installed. The Font Substitution dialog will indicate fonts found by FontManager with the status "Located." To install fonts dynamically with FontManager: 1. Launch Serif PagePlus and open a PagePlus publication. 2.
Working with Text 121 Styles can be applied to characters or paragraphs using either the Text context toolbar or the Text Styles tab. Both paragraph and character styles can be managed from the Text Style Palette. Paragraph and character styles A paragraph style is a complete specification for the appearance of a paragraph, including all font and paragraph format attributes. Every paragraph in PagePlus has a paragraph style associated with it.
122 Working with Text • Typically, a character style applies emphasis (such as italics, bolding or colour) to whatever underlying font the text already uses; the assumption is that you want to keep that underlying font the same. The base character style is shown in the Text Styles tab (or palette) as "Default Paragraph Font," which has no specified attributes but basically means "whatever font the paragraph style already uses.
Working with Text 123 As both paragraph and character formatting can be applied to the same text, all of the current text's formatting is displayed in the Current format box on the tab. In the example below, currently selected text has a Strong character style applied over a Normal paragraph style. To update a named style using the properties of existing text: 1. Make your desired formatting changes to any text that uses a named style. 2.
124 Working with Text To create a new style using the properties of existing text: 1. Format the text as desired. 2. To define a character style, select a range of reformatted text. To define a paragraph style, deselect text but leave a blinking cursor (insertion point) within the newly formatted section. 3. Type a new style name into the Text context toolbar's Styles box and press Enter. The new style is defined with the properties of the selected text. To modify an existing style: 1.
Working with Text • 125 From the dialog, click Remove. For deletion of multiple styles, check multiple style names first. For removal of all or unused styles, use appropriate buttons. Take care when deleting styles. Styles based on a checked "parent" style will be checked for deletion. Removing local formatting To return characters and/or paragraphs back to their original formatting, click on the Clear Formatting option in the Text Styles tab.
126 Working with Text To remove local formatting: 1. Select locally formatted characters or paragraph(s) as described in the above table. 2. Either: • Select Clear Formatting from the Styles drop-down list on the Text context toolbar. - or - • On the Text Styles tab, click the Clear Formatting option. - or From the same tab, select Apply to Both from the drop-down menu or Clear Text Formatting from the Format menu).
Working with Text 127 To select (and change) a style throughout your document: 1. Right-click a style displayed on the Text Styles tab. 2. If the style is used in your document, you'll see a "Select All n instance(s)" message (n is the number of times the style is used). If there are no occurrences of the style, you'll see a "Not currently used" message. 3. Click the message label—text formatted with the chosen style is highlighted. 4.
128 Working with Text To wrap text around an object: 1. Select the object around which you want the text to wrap. 2. Click the 3. Select the manner in which text will wrap around the object by clicking a sample, i.e. 4. Choose which side(s) the chosen wrapping method will be applied, again by clicking a sample. Wrap Settings button on the Arrange toolbar.. The examples show tight wrapping applies to the right of the object only. 5. Click OK.
Working with Text 129 In addition, you can specify the Distance from text: the "standoff" between the object's wrap outline and adjacent text. (The wrap outline is a contour that defines the object's edges for text wrapping purposes.) Different object types have different initial wrap outlines. For QuickShapes, the wrap outline corresponds exactly to the object's edges, while for closed shapes the outline is a rectangle.
130 Working with Text To create a simple bulleted or numbered list: 1. Select one or more paragraphs. - or Click in a paragraph's text. 2. Bulleted List or Select context toolbar. Numbered List from the Text The list style used is the first preset shown in the Bullets & Numbering dialog described below. To create a bulleted or numbered list (using presets): 1. Select one or more paragraphs. - or Click in a paragraph's text. 2. Select Bullets & Numbering... from the Format menu. 3.
Working with Text 131 Using multi-level lists For multi-level lists, as opposed to bulleted and numbered lists, you can set a different character (symbol, text or number) to display at each level of your list. Levels are normally considered to be subordinate to each other, where Level 1 (first level), Level 2 (second), Level 3 (third), etc. are of decreasing importance in the list. For example, the following simple multi-level numbered passage of text is arranged at three levels.
132 Working with Text The multi-level presets offer some simple but commonly used schemas for paragraph list formatting. However, if you want to create your own lists or modify an existing list (your own or a preset), use the Details button in the Text Style dialog when Multi-Level style is selected. See online Help for more details. Assigning bullets, numbers, and levels to styles The lists discussed so far are usually applied as local formatting to a single style, typically "Normal" or "Body".
Working with Text 133 AutoCorrect To set options for automatic text correction: 1. Choose Options... from the Tools menu and select the Text>AutoCorrect page. 2. Check your desired correction options as required. To create a correction list: 1. In the Replace field, type a name for the AutoCorrect entry. This is the abbreviation or word to be replaced automatically as you type. For example, if you frequently mistype "product" as "prodcut," type "prodcut" in the Replace box. 2.
134 Working with Text Multilingual spell checking is supported by use of up to 14 dictionaries. Any language can be enabled globally from Tools>Options>Options>General or applied specifically to text or paragraphs via the Language Selector in the Character tab. Spell checking can be turned off temporarily by selecting "None" as a language type—this could be useful when working with text containing lots of unusual terms (perhaps scientific or proprietary terminology). To check spelling: 1.
Working with Text 135 To check spelling as you type: • With the Check spelling as you type feature turned on (from Tools>Options>Options>General), place an insertion point in a marked word by clicking, then right-click. You'll see alternative spellings on the context menu. • To replace a marked word, choose an alternative spelling from the menu.
136 Working with Text When a problem is found, PagePlus highlights the problem word. The dialog offers alternative suggestions, and you can choose to Change or Ignore this instance (or all instances) of the problem word. 6. Proofreading continues until you click the Close button or the process is completed. Using the thesaurus The Thesaurus lets you find synonyms, definitions, and variations of words in your publication text. You can use the Thesaurus from either PagePlus or WritePlus.
Working with Text 137 To replace the original word: • Click the Replace button to replace the original word (selected in your text) with the word in the "Replace/Look Up" box. To exit the thesaurus: • Click the Cancel button. Creating text-based tables Tables are ideal for presenting text and data in a variety of easily customizable row-and-column formats, with built-in spreadsheet capabilities. Each cell in a table behaves like a mini-frame.
138 1 Working with Text Feature Supported Resize/move table Rotate table 1 Rotate table text (in cell) 1 Sort table contents Solid fill and border colour Gradient and bitmap fill Transparency 1 Borders 1 Warp 1 2D/3D Filter effects 1 Instant 3D 1 QuickClear/QuickFill/AutoFormat Edit cell text in WritePlus View cell text in Text Manager Pasting of Excel cell contents If applied, will export table as a graphic (Web Publishing mode o
Working with Text 139 PagePlus lets you: • Edit the pre-defined format before adding a new table to the page. • Create your own custom formats without creating a table. See Creating custom table formats in online Help. • Edit existing tables to fit a different format (pre-defined or custom). To create a table: Table Tool from the Table 1. On the Tools toolbar, choose the flyout. 2. Click on the page or pasteboard, or drag to set the table's dimensions.
140 Working with Text Manipulating tables You can select, move, resize, delete, and copy a table and its contents, just as you would with a text frame. Cell properties can also be modified. To manipulate a table object: • To resize a table, select it then drag a corner or side handle. • Drag the selected table by using its • To delete a table, select it and press the Delete key. • To duplicate a selected table and its text, drag its with the Ctrl key pressed down. Move button.
Working with Text • 141 Fill Right or Fill Down will respectively replicate the contents of a row or column’s first cell across the entire selected row or column. button, and choose the option Click the row or column header's from the flyout menu. To create a sequence of numbers or entries across cells, use QuickFill and QuickClear (see online Help). The copy and paste of Microsoft Excel spreadsheet cell contents into any PagePlus table is also possible.
142 Working with Text To change the table's structure and appearance: • To select a cell, click on the edge of a cell. To select more than one cell, click in one cell and drag across the others, one row or column at a time. • To adjust row or column size, drag the cursor shown when hovering over the separating lines in the table row or column headings. Note that you can adjust a row's height independent of the amount of text it contains.
Working with Text 143 • For an individual column or row, click its header's button, choosing Autofit Row to Contents or Autofit Column to Contents, respectively. • To delete multiple rows or columns, select them (or cell text), then choose Delete from the Table menu, then either Row(s) or Column(s) from the submenu. For an individual column or row, click the header's button and choose Delete.
144 Working with Text • To apply a coloured background to a whole table, hover over the top-left hand corner of the table until you see a cursor—click once, and then use the Colour tab or Swatches tab to apply a colour fill. (See Applying solid colours on p. 217). • To apply a coloured background to specific cells, select the cell(s) and again use the Colour tab or Swatches tab to colour the cells. Using AutoFormat To use style presets to customize the table's appearance: 1. Choose AutoFormat...
Working with Text 145 Inserting a calendar The Calendar Wizard helps you design month-at-a-glance calendars for use in your publication. The calendar is created as a scalable text-based table so you can edit text using the standard text tools. The properties of a selected calendar are similar to those of a table, and can be modified identically (see Manipulating tables on p. 140). Like custom table formats you can create your own custom calendar formats.
146 Working with Text To insert a calendar: Insert 1. Click the Table flyout on the Tools toolbar and choose Calendar. 2. Click again on your page, or drag out to set the desired size of the calendar. 3. From the displayed Calendar Wizard, define options for your calendar including setting the year and month, calendar style (square, or in single or double column format), week start day, room to write, display options, switching on personal events/holidays, and calendar format. 4.
Working with Text 147 To enable public holidays: 1. Select your calendar's bounding box, and click the context toolbar. 2. From the Events tab, check Add public holidays. 3. (Optional) Swap to a different country's public holiday settings by using the Region drop-down list. 4. Click OK. on To add public holidays: 1. Select your calendar's bounding box. 2. Click 3. Enable the Show public holidays option. 4. Click the Save button. on the context toolbar.
148 Working with Text New event. 5. Click 6. From the dialog, type, use the up/down arrows, or click the Browse button to select a date. 7. Enter your event text into the text input box. This displays in your calendar under the chosen date. 8. If the event is a birthday or other annual event, check Event recurs annually. 9. Click OK. The event appears in the event list under the chosen date. 10. When you have finished adding events, click Save.
Working with Text 149 To insert a database table: Insert Database table from the Tools toolbar's Table 1. Click flyout. 2. Using the pointer, draw an area on your page that will contain your database information. If there are many fields in your database table you may consider presenting the information on a page with landscape orientation. Alternatively, you can choose only a subset of those fields (see below). 3. In the dialog, navigate to your database file and select it.
150 Working with Text Note that the Boolean operator "And" and "Or" operator to build up your filter criteria row-by-row. The Sort Records tab is used to sort by three prioritized field names, either in ascending or descending order. Creating a table of contents The Table of Contents Wizard (Insert>Table of Contents...) helps you create a table of contents with up to six levels of headings and sub-headings derived from named styles in your publication.
Working with Text 151 When the table of contents is created, PagePlus formats it using built-in text styles (p. 120) intended specifically for table of contents preparation: "ContentsTitle" and "Contents-1st" through "Contents-6th". You can easily change the look of your table of contents by changing the style definitions for these built-in "Contents" styles. Creating an index An index is a valuable reader aid in a longer document such as a report or manual.
152 Working with Text • 4. You can also specify a bold and/or italic page number format. Click Mark to insert the new entry mark or update a selected mark. To build an index: 1. First mark the entries as described above. 2. Choose Index... from the Insert menu. 3. Run through the Index Wizard, choosing where to place and how to format your index. Repeat at any time to update the information.
Working with Text 153 To add a chapter to the chapter list: Add... 1. In BookPlus, on the Chapter menu, click 2. In the dialog, select one or more PagePlus files to be added as chapters. (Use the Ctrl or Shift keys to select multiple files or a range of files.) Click Open. The selected files appear in the chapter list, which can be reordered by dragging. Once you've created a chapter list, you can add new chapters at any time, or replace/remove chapters in the current list from the Standard toolbar.
154 Working with Text To set page numbering options for the book: 1. Choose Book Page Number Options... from the BookPlus File menu. 2. In the dialog, select whether you want page numbers to Continue from previous chapter, Continue on next odd page, or Continue on next even page. Typically you'll want new chapters to start on odd (right-hand or "recto") pages. 3.
Working with Text 155 To update page numbering: • Choose Renumber Pages from the BookPlus File menu. Synchronizing chapters Synchronizing means imposing consistent styles, palettes, and/or colour schemes throughout the book. This is accomplished by using one chapter (called the style source) as a model for the rest of the book. You define attributes in the style source chapter, and then select which attributes should be adjusted in other chapters to conform to the style source.
156 Working with Text Building a Table of Contents or Index From BookPlus, you can build a Table of Contents and/or Index that includes entries for the entire set of chapters. In each case, you'll need to begin by designating a specific chapter where the resulting pages should be added. To create a table of contents or index for the book: 1. In the chapter list, select the name of the chapter file where you want to add the table of contents or index. 2.
Working with Text 157 To export the book or selected chapters as PDF: 1. To export just certain chapters, make sure their names are selected in the chapter list. 2. Choose Publish as PDF... from the BookPlus File menu. 3. Under "Print Range" on the General tab, select Entire book to output all chapters, or Selected chapters to output just those you selected. You can also select the Pages option to output one or more specific page(s).
158 Working with Text • Editing Serif Database files. • Selecting, filtering, and sorting the merge list. • Inserting placeholders for your data. • Previewing data in the publication. • Merging and printing.
6 Pictures, Lines, and Shapes
160 Pictures, Lines, and Shapes
Pictures, Lines, and Shapes 161 Adding picture frames Not to be confused with a decorative border, a picture frame is a shaped container similar to a text frame. You can select either: • Bordered picture frames from the Gallery tab. - or - • Shaped borderless frames from the Tools toolbar. Either option lets you import a picture directly into the frame or drag a picture into it from the Media bar. Empty picture frames are shown as envelope-shaped placeholders.
162 Pictures, Lines, and Shapes To add a borderless picture frame: 1. For an empty square frame, choose Picture>Empty Frame... from the Insert menu. - or For a frame of a particular shape, e.g. Elliptical Picture Frame, choose a shape on the Import Picture flyout on the Tools toolbar. 2. The mouse pointer changes to the Picture Paste cursor. What you do next determines the initial size and placement of the picture frame. 3. To insert the frame at a default size, simply click the mouse.
Pictures, Lines, and Shapes • Click the increments. • Click the 163 button to rotate the photo in 90 degree anti-clockwise button to zoom in/out of the photo. - or 1. Right-click on a picture frame and choose Properties>Frame Properties.... - or Select the picture frame and choose Frame Properties on the Picture context toolbar. 2. In the dialog, you can scale to maximum/minimum, Stretch to Fit, or use the original image's size (No Scale). 3.
164 Pictures, Lines, and Shapes Importing pictures PagePlus lets you insert pictures from a wide variety of file formats, including bitmaps, vector images, and metafiles, and in several different ways. Here's a quick overview: • Bitmapped pictures, also known as bitmaps or raster pictures, are built from a matrix of dots ("pixels"), rather like the squares on a sheet of graph paper.
Pictures, Lines, and Shapes 165 To import a picture from a file: 1. To place the picture: • inline with the text - click for an insertion point in a text object. • detached from the text - make sure all text objects are deselected. • into a frame - create the frame and then select it (see above). 2. In the main window: Click the flyout. Import Picture... button on the Tools toolbar's Picture In WritePlus: Choose Picture File... from the Insert menu. 3. Use the dialog to select the picture to open.
166 Pictures, Lines, and Shapes To set the size of the inserted picture, drag out a region and release the mouse button. To populate a template picture placeholder or replace a picture: • Click the - or - • Double-click the placeholder/picture. button shown under the selected frame. Embedding vs. linking Embedding means the picture in PagePlus is now distinct from the original file.
Pictures, Lines, and Shapes 167 You can even use the AutoFlow feature to add all photos sequentially into available empty picture frames with one click. The bar can be used as a temporary storage area before placing photos in your document, or it can be used to create more permanent photo albums from which you can retrieve stored photos at any time. By default, photos are added to a temporary album but remember to click the New Album button if you want to save your album for later use.
168 Pictures, Lines, and Shapes The currently loaded album shown on your Media Bar will remain visible irrespective of which document you have open. Photo thumbnails can be dragged from the Media Bar directly onto your page, into an existing standalone photo, or into an empty or populated picture frame. To view the Media Bar: • Unless already displayed, click the workspace. handle at the bottom of your To add photos to a temporary album: 1.
Pictures, Lines, and Shapes 169 3. (Optional) For any photo you can alter the resolution (native or 96 dpi), or embed/link status in advance of placement on your page— click a photo's setting and use the setting's drop-down menu to change. You can also change these settings during drag/drop onto the page. 4. Click OK. To include a temporary album's photos in an existing saved album, click the Add To button and choose a named album from the menu.
170 Pictures, Lines, and Shapes AutoFlow—adding content automatically AutoFlow lets you flow the photos currently displayed in the Media Bar throughout empty picture frames spread throughout your publication (you can't reflow photos once frames are populated with content). This is especially useful when using Photo Album design templates or other photo-rich documents.
Pictures, Lines, and Shapes 171 Using Image Cutout Studio Image Cutout Studio offers a powerful integrated solution for cutting objects out from their backgrounds. Depending on the make up of your images you can separate subject of interests from their backgrounds, either by retaining the subject of interest (usually people, objects, etc.) or removing a simple uniform background (e.g., sky, studio backdrop). In both instances, the resulting "cutout" image creates an eye-catching look for your publication.
172 Pictures, Lines, and Shapes Zoom into your image to examine its edges; this may influence the output type chosen. Let's look at the output types and explain the difference between each. Output Type Description and use Alpha-edged Bitmap Use when cutting out objects with poorly defined edges. Transparency and pixel blending are used at the outline edge to produce professional results with negligible interference from background colours.
Pictures, Lines, and Shapes 173 Selecting areas to keep or discard A pair of brushes for keeping and discarding is used to "paint" areas of the image. The tools are called Keep Brush and Discard Brush, and are either used independently or, more typically, in combination with each other. When using either tool, the brush paints an area contained by an outline which is considered to be discarded or retained (depending on brush type). A configurable number of pixels adjacent to the outline area are blended.
174 Pictures, Lines, and Shapes To select image areas for keeping/discarding: 1. In Image Cutout Studio, click either Keep brush or Discard brush from the left of the Studio workspace. 2. (Optional) Pick a Brush size suitable for the area to be worked on. 3. (Optional) Set a Grow tolerance value to automatically expand the selected area under the cursor (by detecting colours similar to those within the current selection). The greater the value the more the selected area will grow. 4.
Pictures, Lines, and Shapes 175 Refining your cutout area (alpha-edged bitmaps only) If a vector-cropped image is created via Image Cutout Studio it's possible to subsequently manipulate the crop outline using crop tools. However, for alphaedged bitmaps, Erase and Restore touch-up tools can be used to refine the cutout area within the Studio before completing your cutout. The latter can't be edited with crop tools.
176 Pictures, Lines, and Shapes Applying PhotoLab filters Filters can be applied and managed in PhotoLab, a powerful studio for applying adjustment and effect filters to pictures individually or in combination—all instantly applied and previewed! PhotoLab offers the following key features: • Adjustment filters Apply tonal, colour, lens, and sharpening filters. • Effect filters Apply distortion, blur, stylistic, noise, render, artistic and various other effects.
Pictures, Lines, and Shapes 177 Pictures present in your publication will show in your Images tab (above) if the tab is expanded. This tab is hidden by default in PhotoLab but can be viewed by clicking the button at the bottom of your workspace. To launch PhotoLab: 1. Select the picture that you want to apply a filter to. 2. Click on the Picture context toolbar.
178 Pictures, Lines, and Shapes Applying a filter Filters are stored in PhotoLab's Favourites, Adjustments, and Effects tabs which group filters logically into categories (e.g., Quick Fix for fast and commonly used correction filters). The Favourites tab offers some commonly used filters (individual and in combination).You can complement these with your own user-defined filters. To apply a filter with trialling: 1. Click a filter thumbnail. 2.
Pictures, Lines, and Shapes 179 To disable: Click To reset: Click . Any changes to settings are reverted back to the filter's defaults. To delete: Click , then click to enable again. . Once you're sure that you want to keep you filter, you'll need to commit the filter to your filters stack. To commit your filter: • Click to accept your changes. This adds the filter to the right-most Filters stack where additional filters can be added and built up by using the same method.
180 Pictures, Lines, and Shapes Retouching PhotoLab offers some useful retouching tools on the main toolbar, each commonly used to correct photos before applying colour correction and effects. Selective masking Rather than apply a filter to uniformly change the appearance of your picture, you can change only selected regions instead. PhotoLab lets you mask picture areas by painting areas to be either affected by filters or simply left alone. To apply a mask: Mask drop-down menu, select New Mask. 1.
Pictures, Lines, and Shapes 3. 181 Adjust the settings to suit requirements, especially adjusting Brush Size to paint larger or more intricate regions. Change the Mode drop-down menu from Select to Protect to protect painted regions from masking (i.e., the inverse of the Add Region option). 4. Using the on-screen cursor, paint regions (in green for adding; red for protecting).
182 Pictures, Lines, and Shapes mask on another mask applied to the current or any other filter in the filter stack. This is useful when using favourites containing multiple adjustments. To edit a mask: • Click the down arrow on the and select Edit Mask. button, choose the mask name Saving favourites If there's a specific filter setting (or combination of filters) you want to keep for future use it's easy to save it as a favourite. PhotoLab stores all your favourites together in the Favourites tab.
Pictures, Lines, and Shapes 183 Exiting PhotoLab • Click . Importing TWAIN images If your scanner or digital camera provides TWAIN support, you can import pictures directly into PagePlus using the TWAIN standard. Or, save the scanned image separately and then import into PagePlus. To set up your TWAIN device for importing: • See the documentation supplied with your scanner for operating instructions. To import a scanned image: • Choose Picture...
184 Pictures, Lines, and Shapes • For an image that will end up on a web page, it's possible to get great results scanning at 100dpi, using exactly the screen dimensions you need. If you're going to edit the image, increase the dpi to be on the safe side. • For line art and halftone images, save as a black-and-white TIFF, PCX, or GIF. • For greyscale photographic images, scan using greyscales and save as a greyscale TIFF file. If you have a colour scanner, save a colour TIFF.
Pictures, Lines, and Shapes 185 Drawing and editing lines PagePlus provides Pencil, Straight Line, Pen, and QuickShape tools for creating simple graphics. Using the line tools, you can draw single lines, connect line segments together, or join line ends to close the line, creating a shape (see Drawing and editing shapes on p. 190 for details). Use the Pointer Tool and the Curve context toolbar to resize or reshape lines once you've drawn them.
186 Pictures, Lines, and Shapes Drawing lines To draw a freeform line (with the Pencil Tool): Pencil Tool from the Tools toolbar's Line flyout. 1. Choose the 2. Click where you want the line to start, and hold the mouse button down as you draw. The line appears immediately and follows your mouse movements. 3. To end the line, release the mouse button. The line will automatically smooth out using a minimal number of nodes. 4. To extend the line, position the cursor over one of its red end nodes.
Pictures, Lines, and Shapes 187 A Straight segment is simply a straight line connecting two nodes. (Shortcut: Press 1) A Bézier segment is curved, displaying control handles for precise adjustment. (Shortcut: Press 2) Smart segments appear without visible control handles, using automatic curve-fitting to connect each node. They are especially useful when tracing around curved objects and pictures. (Shortcut: Press 3) 2.
188 Pictures, Lines, and Shapes 3. To extend an existing line, repeat Step 2 for each new segment. Each segment can be of a different type. 4. To end the line, press Esc, double-click, or choose a different tool. Editing lines Use the Pointer Tool in conjunction with the Curve context toolbar to adjust lines once you've drawn them. The techniques are the same whether you're editing a separate line object or the outline of a closed shape. See PagePlus help for information on editing lines.
Pictures, Lines, and Shapes 189 Several techniques offer additional ways to customize lines: For dashed lines, select from one of five dashed line styles (see above). - or (tab and dialog only) Drag the Dash Pattern slider to set the overall pattern length (the number of boxes to the left of the slider) and the dash length (the number of those boxes that are black).
190 Pictures, Lines, and Shapes Drawing and editing shapes QuickShapes are pre-designed objects that you can instantly add to your page, then adjust and vary using control handles, creating variations on the original QuickShape. Another way to create a shape is to draw a line (or series of line segments) and then connect its start and end nodes, creating a closed shape.
Pictures, Lines, and Shapes 191 It’s also possible to use the always-at-hand QuickShape context toolbar situated above the workspace to swap QuickShapes, and adjust a QuickShape’s line weight, colour, style, and more. New shapes always take the default line and fill (initially a black line with no fill). To create a QuickShape: 1. QuickShape flyout on the Tools toolbar and select a Click shape from the flyout. The button takes on the icon of the shape selected. 2.
192 Pictures, Lines, and Shapes Closed shapes As soon as you draw or select a line, you'll see the line's nodes appear. Nodes show the end points of each segment in the line. Freehand curves typically have many nodes; straight or curved line segments have only two. You can make a shape by extending a line back to its starting point. To turn a selected line into a shape: • Select the line with the Pointer Tool and then click the Curve button on the Curve context toolbar.
Pictures, Lines, and Shapes 193 To break open a line or shape: 1. With the Pointer Tool, select the node where you want to break the shape. 2. Break Curve button on the Curve context toolbar. A Click the line will separate into two lines. A shape will become a line, with the selected node split into two nodes, one at each end of the new line. 3. You can now use the Pointer tool to reshape the line as needed. See online Help for more information on editing shapes.
194 Pictures, Lines, and Shapes Applying 2D filter effects PagePlus provides a variety of filter effects that you can use to transform any object. "3D" filter effects let you create the impression of a textured surface and are covered elsewhere (see p. 198). Here we'll look at 2D filter effects exclusively. The following examples show each 2D filter effect when applied to the letter "A.
Pictures, Lines, and Shapes 195 The Studio’s Styles tab offers a range of 2D filter effects that are ready to use. Its multiple categories each offer a gallery full of predefined effects, such as Shadows, Bevels, Reflections, Blurs, and more. Each category offers subtle variations of the category effect. Click any thumbnail to apply the effect to the selected object. PagePlus additionally provides the Shadow Tool for applying a shadow to an object directly in your publication (or website).
196 Pictures, Lines, and Shapes Creating reflections A simple way to add creative flair to your page is to apply a vertical reflection on a selected object. The effect is especially eye-catching when applied to pictures, but can be equally impressive on artistic text, such as page titles or text banners. A combination of settings can control reflection height, opacity, offset and blurring.
Pictures, Lines, and Shapes 197 • Radial: applies concentric streaks to the object to simulate a rotating camera or subject. • Motion: applies straight streaks to the object to simulate the effect of camera or subject movement. Using the Shadow Tool Shadows are great for adding flair and dimension to your work, particularly to pictures and text objects, but also to shapes, text frames and tables. To help you create them quickly and easily, PagePlus provides the Shadow Tool on the Attributes toolbar.
198 Pictures, Lines, and Shapes Once you've created a shadow, you can also fine-tune it as needed using the Filter Effects dialog. Using 3D filter effects 3D filter effects go beyond 2D filter effects (such as shadow, glow, bevel, and emboss effects) to create the impression of a textured surface on the object itself. You can use the Filter Effects dialog to apply one or more effects to the same object.
Pictures, Lines, and Shapes 199 There you’ll see a variety of remarkable 3D surface and texture presets in various categories (Glass, Metallic, Wood, etc.). Click any thumbnail to apply it to the selected object. Assuming the object has some colour on it to start with, you’ll see an instant result! Alternatively, you can customize an Effects tab preset, or apply one or more Filter Effects from the specific effects from scratch, by choosing Attributes toolbar.
200 Pictures, Lines, and Shapes To apply 3D filter effects: Filter Effects on the Attributes toolbar. 1. Click 2. Check the 3D Effects box at the left. The 3D Lighting box is checked by default. 3. Adjust the "master control" sliders here to vary the overall properties of any individual 3D effects you select. • Blur specifies the amount of smoothing applied. Larger blur sizes give the impression of broader, more gradual changes in height. • Depth specifies how steep the changes in depth appear.
Pictures, Lines, and Shapes 201 2D Bump Map The 2D Bump Map effect creates the impression of a textured surface by applying a greyscale bitmap you select to add depth information, for a peak-andvalley effect. You can use 2D Bump Map in conjunction with one or more additional 3D filter effects-but not with a 3D Bump Map. 3D Pattern Map The 3D Pattern Map effect creates the impression of a textured surface by applying a mathematical function you select to introduce colour variations.
202 Pictures, Lines, and Shapes 3D Reflection Map The 3D Reflection Map effect is used to simulate mirrored surfaces by selection of a pattern (i.e., a bitmap which possesses a shiny surface) which "wraps around" a selected object. Patterns which simulate various realistic indoor and outdoor environments can be adopted, with optional use of 3D lighting to further reflect off object edges.
Pictures, Lines, and Shapes 203 Adding dimensionality (Instant 3D) Using the Instant 3D feature, you can easily transform flat shapes (shown) and text into three-dimensional objects. PagePlus provides control over 3D effect settings such as: • bevelling: use several rounded and chiseled presets or create your own with a custom bevel profile editor. • lighting: up to eight editable and separately coloured lights can be positioned to produce dramatic lighting effects.
204 Pictures, Lines, and Shapes X rotation Y rotation Z rotation X and Y rotation Transform about your 3D objects' axes instead of your pages' axes by holding the Ctrl key down as you transform using the nodes. You can also adjust the angle and elevation of each "active" light on the page by dragging the light pointer to a position which simulates a light source. After any transformation, the underlying base object remains editable. To add dimensionality: 1.
Pictures, Lines, and Shapes 205 To edit base properties of a 3D object: • Select the 3D object, then click the Edit button at the bottom righthand corner of the 3D object, i.e. The original object's shape is shown, allowing its selection handles to be manipulated for resizing and rotating. Using object styles Object styles benefit your design efforts in much the same way as text styles and colour schemes.
206 Pictures, Lines, and Shapes • Any time you want to alter some aspect of a style (for example, change the line colour), you simply change the style definition. Instantly, all objects in your publication sharing that style update accordingly. • Object styles you've saved globally appear not only in the original publication but in any new publication, so you can reuse exactly the same attractive combination of attributes for any subsequent design effort.
Pictures, Lines, and Shapes 207 If you've applied a style to an object but have lost track of the thumbnail—or want to confirm which style is actually being used on an object—you can quickly locate the thumbnail from the object. To locate an object's style in the Styles tab: • Right-click the object and choose Format>Object Style>Locate in Studio. The Styles tab displays the gallery thumbnail for the object's style.
208 Pictures, Lines, and Shapes 2. Click to expand or collapse sections within the attributes tree. Check any attributes you want to include in the style definition, and uncheck any you don't want to include. 3. If you want to change any of the current object settings, double-click an attribute (or select it and click the Edit button). This will bring up a detailed dialog for the particular attribute. 4.
Pictures, Lines, and Shapes 209 The Gallery has two parts: an upper Categories drop-down menu and a lower Designs window showing a list of thumbnails representing the designs in the selected category. You can adopt a design by dragging the thumbnail onto the page. The Gallery tab can store your own designs in the ready-to-go My Designs category—the design is made available in any PagePlus project.
210 Pictures, Lines, and Shapes To view the Gallery: 1. Click the Studio's Gallery tab. 2. Select a category from the drop-down menu. The items from the folder's first listed category are displayed by default. To add, delete, or rename custom categories: 1. With the Gallery tab selected, click Tab Menu and choose Add category..., Remove category, or Rename category... from the dropdown list. 2. Use the dialog to enter and/or confirm your change.
Pictures, Lines, and Shapes 211 To rename or delete a custom design from the Gallery: • Click on the drop-down button in the bottom-right corner of a thumbnail (shown by hover over) and choose from the menu. Using connectors Two Connector tools let you create dynamic link lines between any two objects. These connectors remain anchored to the objects, even if either or both of them are moved or resized.
212 Pictures, Lines, and Shapes To create a connector: 1. For a straight-line connector, select the Connector Tool on the Connector Tools flyout (Tools toolbar). - or For an elbow connector, select the Elbow Connector Tool from the same location. 2. Either: • Hover over an object so that default connection points become visible, e.g. for various shapes. - or - • 3. Hover over an object's edge until you see a red square.
Pictures, Lines, and Shapes 213 To add a custom connection point (with tool): 1. Select an object. 2. Select the Connection Point Tool on the Connector Tools flyout (Tools toolbar). 3. Click at a chosen location to place the custom connection point (inside or outside the object). The custom connection point appears in blue. To view the connection points again you have to hover over the object which was selected while the connection point was created.
214 Pictures, Lines, and Shapes
7 Colour, Fills, and Transparency
216 Colour, Fills, and Transparency
Colour, Fills, and Transparency 217 Applying solid fills PagePlus offers a number of ways to apply solid colour fills to objects of different kinds: • You can apply solid colours to an object's line or fill. As you might expect, QuickShapes and closed shapes (see Drawing and editing shapes on p. 190) have both line and fill properties, whereas straight and freehand lines have only a line property. • Characters in text objects can have fill colour or highlight colour.
218 Colour, Fills, and Transparency To apply a solid colour via the Swatches tab: 1. Select the object(s) or highlight a range of text. 2. Click the Swatches tab. 3. Click the Fill, Line, or Text button at the top of the tab to determine where colour will be applied. 4. Select a colour swatch from the Publication palette (commonly used colours and those previously applied to your publication) or Standard Palette (supplied preset swatches). Use Format>Fill... to apply colour via a dialog.
Colour, Fills, and Transparency 219 Using schemes In PagePlus, a colour scheme is a cluster of five complementary colours that you can apply to specific elements in one or more publications. The Schemes tab displays preset schemes which can be selected at any point during the design process. Each publication can have just one colour scheme at a time; the current scheme is highlighted in the Schemes tab.
220 Colour, Fills, and Transparency The example below shows three different schemes as applied to a design that's been marked with Scheme Colours 1 through 5 as in the example above. To select a colour scheme: 1. Click the Schemes tab. The currently assigned scheme is highlighted in the list. 2. Click a different colour scheme sample. Objects in the publication that have been assigned one of the five colour scheme numbers are updated with the corresponding colour from the new scheme.
Colour, Fills, and Transparency 221 To assign a scheme colour to an object: 1. Select the object and choose a Fill, Line, or Text button at the top of the Swatches tab depending on the desired effect. 2. From the bottom of the Swatches tab, click on the scheme colour that you want to apply to the fill, line, or text (or you can drag the colour instead). If an object's fill uses a scheme colour, the corresponding sample in Swatches tab will be highlighted whenever the object is selected.
222 Colour, Fills, and Transparency 4. To store the modified scheme in the Schemes tab, click Save Scheme.... If modifying an existing scheme, leave the name unaltered. If creating a new scheme, enter a new name. 5. To apply the scheme to the current publication (or web site), click OK. Working with gradient and bitmap fills Gradient fills provide a gradation or spectrum of colours spreading between two or more points on an object.
Colour, Fills, and Transparency 223 To apply a gradient or bitmap fill using the Swatches tab: 1. Click the Swatches tab and ensure the Fill button is selected. Note that the colour of the underline reflects the colour of your selected object. 2. For gradient fills, select a gradient category, e.g. Linear, Elliptical, etc., from the Gradient button's drop-down menu. - or - For bitmap fills, select a drop-down menu category from the Bitmap button. 3.
224 Colour, Fills, and Transparency Alternatively, a dialog can be used to add or subtract key colours from the gradient, apply different key colours to individual nodes, or vary the overall shading of the effect applied to the object. To apply or edit a gradient or bitmap fill using a dialog: 1. Right-click the object and choose Format>Fill, or select it and choose Fill... from the Format menu. - or Click the 2. Fill button on the Attributes toolbar's Fill flyout.
Colour, Fills, and Transparency 225 Editing the fill path When you select a fillable object, the Fill tool becomes available (otherwise it's greyed out). If the object uses a gradient fill, you'll see the fill path displayed as a line, with nodes marking where the spectrum between each key colour begins and ends. Adjusting the node positions determines the actual spread of colours between nodes. You can also edit a gradient fill by adding, deleting, or changing key colours (see below).
226 Colour, Fills, and Transparency Working with transparency Transparency effects are great for highlights, shading and shadows, and simulating "rendered" realism. They can make the critical difference between flat-looking publications and publications with depth and snap. PagePlus fully supports variable transparency and lets you apply solid, gradient, or bitmap transparencies easily.
Colour, Fills, and Transparency 227 Transparency types available in the Transparency tab are as follows: • Solid transparency distributes the transparency equally across the object. • Gradient transparencies include linear, elliptical, and conical effects (each thumbnail's tooltip identifies its category), ranging from clear to opaque. • Bitmap transparencies include categorized texture maps based on the Swatches tab's selection of bitmaps.
228 Colour, Fills, and Transparency To apply gradient transparency with the Transparency Tool: 1. Select a coloured object. 2. Click the Transparency Tool on the Attributes toolbar's Transparency flyout. - or Select Format>Transparency. 3. Drag your cursor across the object and release the mouse button. 4. The object takes a simple Linear transparency, grading from 100% opacity to 0% opacity (fully transparent).
Colour, Fills, and Transparency 229 To edit a gradient transparency directly: 1. Select an object with gradient transparency and click the Transparency Tool button. The object's transparency path appears, with start and end nodes. 2. Display the Studio's Transparency tab. 3. To add a transparency node, drag from any solid transparency sample in the Transparency tab to the point on the path where you want to add the node.
230 Colour, Fills, and Transparency
8 Printing your Publication
232 Printing your Publication
Printing your Publication 233 Printing basics PagePlus supports scaling, tiling, manual duplex printing, and many other useful printing options. Here we'll cover what you need to know for basic desktop printer output. If you're working with a service bureau or professional printer and need to provide PDF output, see Generating professional output (p. 239). To set up your printer or begin printing: Print on the Standard toolbar. The Print dialog appears. 1. Click 2.
234 Printing your Publication 6. The Preview window shows how your publication maps to the selected paper size. You can click the dialog's Preview button to hide and show the window. 7. Click . If you're printing a book from within BookPlus, you can select Entire book to output all chapters, or Selected chapters to output just those you selected. Saving print profiles You can save the current combination of settings made in the Print dialog as a print profile with a unique name.
Printing your Publication 235 To setup, the wizard asks you printer-related questions. You'll need to: • Consider how you offer paper to your printer. • Print a test page, check which side printed, then reinsert the page as instructed. To print, you need to select a Manual Duplex double-sided option. Double-sided printing to duplex printers in unaffected by PagePlus's manual duplex printing. To set up your printer for manual duplex printing: 1.
236 Printing your Publication Previewing the printed page The Print Preview mode changes the screen view to display your layout without frames, guides, rulers, and other screen items. Special options, such as tiled output or crop marks, are not displayed. A Trimmed Page mode can be entered which is similar to Print Preview mode but lets you continue designing without layout aids having to be displayed. To preview the printed page: • Click Print Preview on the Standard toolbar.
Printing your Publication 237 Working in Trimmed Page Mode Trimmed Page Mode lets you toggle between the page you're currently working on (complete with visible guides, pasteboard objects, text marks, special l characters, etc.) and a preview page which shows how your page will appear in print. You can still edit page content while in Trimmed Page mode. To enter Trimmed Page mode: • Click Trimmed Page Mode on the Hintline toolbar.
238 Printing your Publication Even if the publication isn't set up as a poster or banner, you can use tiling and scaling settings (see "Tiling" below) to print onto multiple sheets from a standard size page. Each section or tile is printed on a single sheet of paper, and the various tiles can then be joined to form the complete page. To simplify arrangement of the tiles and to allow for printer margins, you can specify an overlap value.
Printing your Publication 239 The multiple page options are enabled when you are working with a page from the Small Publications category in Page Setup. You can select the number of times to repeat each page, and tell PagePlus to skip a certain number of regions on the first sheet of paper. Skipping regions is useful if, for example, you've already peeled off several labels from a label sheet, and don't want to print on the peeled-off sections. Check the Preview window to see how the output will look.
240 Printing your Publication Unless you're handing off camera-ready artwork, your print provider will specify the format in which you should submit the publication: either PDF (PDF/X format) or PostScript (see Online Help). Once you've decided whether to output as PDF or PostScript, you'll need to set Prepress options before choosing the appropriate output command. The Separation and Pre-press options are further described in the PagePlus Help.
9 Publishing and Sharing
242 Publishing and Sharing
Publishing and Sharing 243 Exporting PDF files PDF (short for Portable Document Format) is a cross-platform WYSIWYG file format developed by Adobe to handle documents in a device- and platformindependent manner. The format has evolved into a worldwide standard for document distribution which works equally well for online or professional electronic publishing. To export your publication as a PDF file: 1.
244 Publishing and Sharing Creating a PDF bookmark list Bookmarks are optional links that appear in a separate pane of the PDF viewer when a PDF file is displayed. Typically, a bookmark links to a specific location such as a section heading in the publication, but it can also link to a whole page. You can insert bookmarks by hand, or PagePlus can apply automatic generation to produce a nested bookmark list up to six levels deep, derived from named styles in your publication.
Publishing and Sharing 245 The mechanics of creating a PDF bookmark list by hand are simple. For example, bookmarking a specific location (for example, a piece of text or a graphic object) entails placing an anchor at that location; the anchor serves as the target for the bookmark link. To insert bookmarks by hand: 1. (Optional) To bookmark a specific location in the publication, first place the cursor at that point or select an object.
246 Publishing and Sharing To delete bookmarks and anchors: 1. Choose Bookmark Manager... from the Tools menu. 2. In the bookmark tree, select an entry for deletion, then click the Remove button. You'll be asked if you want to remove unused anchors. - or 1. Select the object which has a bookmark that you wish to remove. 2. Click Bookmark... from the Insert menu (or Insert Bookmark... from the right-click menu). 3. In the Insert Bookmark dialog, click the Delete Anchor button. 4.
Publishing and Sharing 247 The main features of PDF slideshow include: • Advance of each slide manually or automatically. • Creation of multi-section slides from individual PagePlus pages. • Use of slide-specific layer control (switch layers on or off). • Freedom to reorder your slideshow. • Apply slide-specific transition effects. • Control of slide duration. • Play a soundtrack for single slides or for the entire slideshow. To publish a slideshow: 1. Select Publish as PDF Slideshow...
248 Publishing and Sharing 7. For accompanying music, in the Media box, click the Open button to navigate to and select an audio file (wav, mp3 and aiff files supported). 8. For multi-section slides, from the Slides tab, duplicate or copy a selected slide with the Insert or Copy button, respectively. Delete a slide if needed, or rearrange the playback order of existing slides with the Up or Down buttons. For more information, see Multi-section slides (see p. 248). 9.
Publishing and Sharing 249 To create multi-section slides: 1. In the Slides tab of the Publish PDF Slideshow dialog, choose a page from which you want to create a slide and click the Insert or Copy button. The former inserts a chosen slide above the currently selected slide as a copy; the latter simply places a copy above a selected slide. 2. Select the new slide and click the Properties button. 3. Set a slide-specific Transition and Duration (in seconds) from the drop-down menus. 4.
250 Publishing and Sharing Sharing by email PagePlus lets you share publications as native PagePlus publications (.ppp) or as HTML, as a file attachment or as HTML within the body of your email, respectively. Sharing PagePlus publications 1. With your publication open and in the currently active window, select Send... from the File menu.
Publishing and Sharing 251 To use PagePlus as an alternative email client: • Select Tools>Options.... then select HTML E-mail. • Enable Send HTML E-mail using PagePlus, and enter the mail server name (e.g., mail-srv or mail.company.com). The port number 25 is always used. Both HTML and image sharing methods share a single page only. To share a multi-page publication with recipients who don't use PagePlus, consider outputting your project as a PDF and then send the PDF as an attachment.
252 Publishing and Sharing To share a document as an image: 1. Check Send entire HTML page as single image in Tools>Options>HTML E-mail (in PagePlus). 2. Carry out procedure as for sharing a document as HTML above. Use this option for Outlook Express, Outlook (including Outlook 2007), and Windows Mail.
10 Using PDF Forms
254 Using PDF Forms
Using PDF Forms 255 Getting started with PDF forms PagePlus lets you use electronic-based PDF forms to collect inputted data from readers of your publication in an efficient and modern manner. In much the same way as traditional paper forms are used to collect information (remember your last Tax Return!), PDF forms offer the same form completion concepts, but increase the interaction between publisher and audience by using an electronic medium.
256 Using PDF Forms Each field has its own set of Form Field Properties relating to its appearance, its value(s), validation, calculations, and the action expected of the field. In PagePlus, the form should be integrated into your Page design as you develop your publication. The form's functionality only then becomes active when a PDF of the form is generated. When a form recipient enters data into form fields the data can be collected as described below.
Using PDF Forms 257 Creating PDF forms Adding form fields A series of form fields can be added to the page, depending on the type of form you want to create. Typically a mix of form fields will make up your finished form design. Fields are created from the Form toolbar or via Insert>Form Field. You assign an internal unique name to each field and then set a variety of properties. Each form field has its own set of Form Field Properties which can be modified to suit your form implementation.
258 Using PDF Forms Check Box Ideal when you want to multiply select a series of options displayed side by side. A good alternative to a Combo Box or List box if space allows. Text Field Use for adding text, numbers or a mixture of both. Combo Box For selection from a scrollable list of items in a drop-down menu where only one item can be selected. The box also allows data entry to be input into this box type. Smaller than a List Box.
Using PDF Forms 259 To access Form Field Properties: 1. To view the properties do one of the following: • Right-click on a selected form field and choose Form Field Properties. • Double-click the form field. • Select the form field, and click the toolbar. button from the Form 2. Click on one of several tabs for editing: General, Appearance, Options, Actions, Validate, or Calculate. 3. Click the OK or Cancel button to exit the dialog.
260 Using PDF Forms Exceptions exist when using Standard or Professional software. Within the PDF file Alternatively, it is possible to store form data within the PDF Form itself by using the Save or Save As... command. One condition of this is that the form recipient must be using one of the following versions of Acrobat software: • Adobe® Acrobat® 6.0 (or later) Standard or Professional. • Adobe® Acrobat® 7.0 (or later) Elements. Acrobat® Reader® software (6.
Using PDF Forms 261 configured in order to submit the form data to the web server. You can either create the button unaided or use the Form Submit Wizard (see below). Either way, the use of the submit process is the major difference between web-ready and other less dynamic forms. The web process, as mentioned, requires a web server to operate. Not everyone will have access to or even want to operate their own web server so, as an alternative to this, you can use Serif Web Resources.
262 Using PDF Forms 1. For Serif Web Resources, click Next>. 2. Click the Get a Form ID button to display Serif's customer login web page. This page is where you log onto your customer account to enter firstly your email address to send form data to, and secondly to generate a unique Form ID for use in the secure email communication. 3. At the web page, if you already have a customer login you can enter your email address and password. For new customer you must register before continuing. 4.
11 Producing Web Pages
264 Producing Web Pages
Producing Web Pages 265 Getting started in web mode How easy is it to create your own website with PagePlus? It can be as simple as selecting a preset design template and editing the headings and accompanying text. And no matter how much customizing you choose to do after that, the whole job won't be nearly as complicated as developing your own site from first principles. So, if you're already comfortable using PagePlus for paper publications, you'll find it easy going.
266 Producing Web Pages To create a new web publication from scratch: 1. Launch PagePlus or choose New>New from Startup Wizard from the File menu. 2. In the Startup Wizard, select the Start New Publication option, select the Web Page category on the left, and choose a Standard (VGA) or Wide (SVGA) page. 3. Click OK. PagePlus will enter Web Publishing mode automatically. To create a new web publication using a design template: 1.
Producing Web Pages 267 Viewing hyperlinks in your publication The Hyperlink Manager gives you an overview of all the hyperlinks in your publication. To display the Hyperlink Manager: • Choose Hyperlink Manager... from the Tools menu. The Hyperlink Manager dialog displays both object and text hyperlinks in your publication, listed by page number. The entries show each link's source object type (Text, Linked bitmap, etc.) and its destination page or URL, plus the target name.
268 Producing Web Pages To modify a hotspot hyperlink: • Using the Pointer Tool, double-click the hotspot, and edit the hyperlink. - or Click to select the hotspot, then click the the Standard toolbar. Hyperlink button on Editing hotspots You can move and resize hotspots on the page, using its outer bounding box.
Producing Web Pages 269 By editing the inner outline, you can convert rectangular hotspots into freeform shapes that closely match the parts of the underlying graphic you want to be "hot." To edit the outline, first move the mouse pointer over the hotspot's inner outline until the cursor changes to indicate whether you're over a node or a line. Choosing website colours A website may have an adopted colour scheme, selected by using the Schemes tab.
270 Producing Web Pages • The Hyperlink colour (labelled H above) applies to hyperlinked text before it's been clicked on. • The Followed Hyperlink colour (labelled F), applies to hyperlinked text after a visitor has clicked to "follow" the link. • The Active Hyperlink colour (labelled A), applies to hyperlinked text when a visitor's mouse button is depressed. Typically this is the colour shown after clicking and before the hyperlink's page is displayed.
Producing Web Pages 271 Setting custom page backgrounds The web colours defined in the Scheme Manager normally apply throughout the site, but you can override the Scheme Manager's Background picture/colour setting for any particular page. To set a custom page background: 1. Choose Web Site Properties... from the File menu. 2. On the Background tab, uncheck Use Scheme Manager settings and set new options for Background colour and/or Use picture and/or On-page colour.
272 Producing Web Pages Choosing web page properties There's more to creating a successful website than designing the pages. It's a good idea to browse the Site Properties dialog, accessible from File>Web Site Properties and review a variety of settings you might not otherwise have considered! Site Properties/Page tab Some of the options on the dialog's Page tab pertain just to the current page, while others apply to the site as a whole.
Producing Web Pages 273 (Non-streaming files must download in entirety to a user's computer before they begin playing; streaming files require a special player that buffers incoming data and can start playing before the whole clip has arrived.
274 Producing Web Pages 3. From a picture: You select an external picture file, which PagePlus then imports and links to the media file. 4. Inline: A media "player" will be visible on your published web page (rather than appearing after the user clicks a link, icon, or picture). In PagePlus, you'll see a marker on the page where the player will appear. With option 1, the media file remains external and can't be embedded in your publication. Options 2 to 4 give you the choice of embedding the media file.
Producing Web Pages 275 Publishing a website to a local folder Even though you may have saved your website as a PagePlus publication, it's not truly a "website" until you've converted it to HTML and image files—in other words, a format that can be viewed in a web browser. In PagePlus, this conversion process is called publishing the site. You can publish the site either to a local folder (on a hard disk) or to the web itself.
276 Producing Web Pages Previewing your website in a browser Previewing your site in a web browser is an essential step before publishing it to the web. It's the only way you can see just how your PagePlus publication will appear to a visitor. We'll assume you've already published your website to a local folder. To preview your website from a local hard disk: • Choose Preview in Browser> from the File menu, then choose a Preview Page in ... or Preview Site in ...
Producing Web Pages 4. 277 • The FTP address of your web host will be a specific URL as supplied by your Internet service provider (ISP) . • Unless directed by your provider, leave the Port number set at "21." If changing your port number, remember to change your firewall settings to reflect new port numbers. • Leave the Folder box blank unless directed by your provider, or if you want to publish to a specific subfolder of your root directory. • You'll also need a Username and Password.
278 Producing Web Pages button—if the account details are valid, a dialog indicating successful connection displays. 5. Click the Upload button. PagePlus seeks an Internet connection, then: • If uploading for the first time, selected files will be uploaded directly.
Producing Web Pages 12 Index 279
2D filter effects, 194 3D filter effects, 198 applying, 200 Instant 3D, 203 adjustment (of pictures), 176 Adobe PDF files bookmark lists in, 244 exporting, 243 importing, 23 albums photo, 166, 168 searching Media Bar, 170 alignment of line stroke, 188 of objects, 66 of paragraphs, 113 using dynamic guides, 61 anchoring objects, 73 anchors creating, 75 properties, 77 animation effects (web), 272 artistic text, 103 creating, 104 editing, 105 on a path, 105 Artistic Text Tool, 104 AutoCorrect, 133 AutoFit, 101
calendars, 145 events for, 147 public holidays for, 146 calligraphic lines, 188 Cap setting (lines), 189 cell properties (tables), 144 chapters (books), 152 character styles, 121 characters (special) displaying, 109 Clear formatting, 113, 125 Clipboard copying and pasting to or from, 57 closing PagePlus, 24 colour applying gradient, 222 applying solid, 217 in web publications, 269 schemes, 219 custom, 221 schemes (for web), 269 Colour Fill effect, 194 Colour tab, 188, 217 colours web, 269 column and row gui
double lines, 188 drawing lines, 185 draw-type images importing, 164 Drop Cap, 123 Drop Shadow effect, 194 duplex printing (manual), 234 dynamic guides, 61 editing text, 108, 113 effects 2D filter, 194 3D filter, 198 animation (web), 272 bevel (Instant3D), 203 lathe (Instant 3D), 203 pictures, 176 Elbow Connector Tool, 211 elliptical fills, 222 email sharing publications as HTML by, 250 sharing publications by, 250 embedding vs.
formatting clear text, 113 frame effect (border), 80 frame margins, 93 frames, 92 applying fill colours, 222 applying transparency, 226 custom picture, 163 for pictures, 164 linking, 99 picture, 161 setup and layout, 96 text for, 93 Gallery tab, 208 Gaussian Blur effect, 194 GIF animations, 272 used for web, 271 gradient colour fills, 222 applying, 222 editing, 225 gradient transparency, 227 grammar checking, 135 greetings cards, 29 grid (dot), 49 groups, 62 creating, 62 ungrouping, 62 guides, 44 dynamic, 6
Instant 3D, 203 interface rulers, 47 setting units, 48 view options, 33 Internet Service Provider (ISP), 277 Java applets (for web), 274 Join setting (lines), 189 joining objects, 77 JPGs for web, 271 importing, 164 key features, 4 labels, 29 layers, 38 adding, 40 assigning master pages to, 42 deleting, 40 properties of, 43 selecting, 40 selecting objects on, 41 viewing, 40 layout guides, 44 setting, 44 showing/hiding, 46 snapping to, 60 layout tools, 44, 47 dot grid, 49 guides, 45 rulers, 47 snapping, 60 l
assigning, 38 headers and footers on, 50 overview, 31 page numbers on, 50 viewing and editing, 36 measuring objects, 47 Media bar, 166 merge list, 158 mesh warps, 79 metafiles exporting, 67 importing, 164 Serif, 67 Motion Blur effect, 194 moving objects, 63 multi-level lists, 131 multilingual spell-checking, 134 multimedia (web), 272 Multi-page view, 35 multiple pages print preview, 236 printing, 238 viewing, 35 multiple selections, 56 named styles, 122 navigation of pages, 36 new features, 10 Normal style,
outlines (filter effect), 196 outlines (object), 77 Page Manager, 36 Page Setup, 29 page size and orientation, 29 PagePlus files importing, 23 pages adding, removing, and rearranging, 36 numbering, 50, 153 viewing, 33 Pages tab, 36 paint-type images, 164 importing, 164 paragraphs, 113 alignment, 113 setting indents for, 110 setting tab stops for, 111 styles, 121 Paste Format, 60 Paste Format Plus, 60 pasteboard area, 33 pasting object formatting, 60 path text, 105 Path Text tools, 107 paths (around objects)
posters, 29 printing, 237 PostScript output, 240 prepress options, 240 previewing the printed page, 236 websites in web browser, 276 printing, 233 books, 156 manual duplex, 234 multiple pages, 238 of banners, posters, booklets, and thumbnails, 237 PDF files, 156, 243 previewing the page, 236 professional, 239 saving print profiles, 234 professional printing, 239 profiles saving print, 234 workspace, 17 proofing tools previewing the printed page, 236 Proof Reader, 135 Spell Checker, 133 Thesaurus, 136 public
Rotate Tool, 55, 68 rotating objects, 68 row and column guides, 45, 46 ruler guides, 46 rulers, 47 setting units for, 48 Save Defaults, 26 saving a publication, 24 scaling printing effect, 238 scanned images, 183 schemes colour, 219 colour (for web), 269 SDB (Serif Database) files, 158 selecting objects, 55 text, 108 Serif MetaFile Format (SMF), 67, 164 Serif Web Resources, 261 service provider (server) information, 278 Shade/Tint slider, 218 Shadow Tool, 197 shapes, 190 anchoring, to text, 73 applying tran
substituting fonts, 117 Swatches tab, 188, 218, 222 switching between publication windows, 24 system requirements, 13 tab stops, 111 table of contents, 150 creating, 156 for PDF file, 244 Table Tool, 139 tables anchoring, to text, 73 cell properties, 144 manipulating, 140 overview, 137 tagging, 170 templates design, 18 text adding to text frame, 96 applying fonts to, 114 applying transparency, 226 artistic (standalone), 103 AutoCorrect, 133 automatic spelling as you type, 134 changing colour or shading of,
Path Text, 107 Pen, 185 Pencil, 185 Pointer, 55 Rotate, 55, 68 Shadow, 197 Square Crop, 70 Straight Line, 185 Table, 139 Transparency, 228 Transform tab, 63, 65 transparency applying, 227 filter effect, 201 gradient, 228 Transparency tab, 226 Transparency Tool, 228 Trimmed Page Mode, 237 TWAIN (camera/scanner) source, 183 Unicode text, 111 unlinking text frames, 100 Update Object Default, 25 Use Design Template, 17 vector images, 164 vertical alignment, 113 video adding to web page, 272 view options, 34 War
