User`s guide

Web Utilities 6-53
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Using the Accounting File
The System-Accounting web page, displays actual usage information for the latest job
and for specific time periods. Authorized users can monitor paper and toner usage
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well as the number of pages left in the current PM cycle. The web page also displays
comprehensive totals of current period counts and lifetime counts for all paper sizes,
as well as the total number of sheets and total number of sides printed.
You can also download the accounting file to your desktop computer. The file is ideal
for use in accounting programs to track and control printing resources.
The accounting file is updated each time a job enters the system. First, a detailed
accounting record is created for each job. Then the accounting record is saved in the
accounting file on the printer’s hard drive. The file is in comma-delimited (.csv)
format and can be imported into Excel or any accounting package that supports
comma-delimited or ASCII formats.
To download the file, right-click on the Download Reports icon (if you are using
Internet Explorer) and save the file with a new name in a new location.
The sample below shows the accounting file imported into an Excel worksheet. The
fields in the accounting file are described on the following page.
Figure 6-46. Using the Accounting File
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