FO-3150 MODEL FO-3150 FACSIMILE FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9.
all.book Page 1 Friday, October 31, 2003 4:10 PM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all.book Page 1 Friday, October 31, 2003 4:10 PM Introduction Welcome, and thank you for choosing a SHARP laser fax machine! The features and specifications of your laser fax are shown below.. Automatic dialling Rapid Key Dialling: 10 numbers Speed Dialling: 99 numbers Memory size* 1.8 MB (approx. 100 average pages) Modem speed 14,400 bps with auto fallback to lower speeds. Transmission time* Approx.
all.book Page 2 Friday, October 31, 2003 4:10 PM Paper tray capacity A4: Approx.
all.book Page 3 Friday, October 31, 2003 4:10 PM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all.book Page 4 Friday, October 31, 2003 4:10 PM Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure.
all.book Page 5 Friday, October 31, 2003 4:10 PM Table of Contents A Look at the Operation Panel 7 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Installing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Friday, October 31, 2003 4:10 PM Table of Contents 5. Answering Machine Connection 67 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 67 Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 68 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 6. Special Functions 73 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . .
all.book Page 7 Friday, October 31, 2003 4:10 PM A Look at the Operation Panel 1 2 3 4 5 TEL FAX TEL/FAX AM. 6 7 8 11 9 10 13 12 1 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. 2 Display This displays messages and prompts to help you operate the machine. 3 Arrow keys Use these keys to scroll through and select settings, and to search for autodial numbers. Press the left arrow key (REDIAL) to select the last number dialled.
all.book Page 8 Friday, October 31, 2003 4:10 PM 8 COPY/HELP key When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. 9 RESOLUTION / RECEPTION MODE key When a document is in the feeder, press this key to adjust the resolution for faxing or copying.
Page 9 Friday, October 31, 2003 4:10 PM 1. Installation all.book 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
all.book Page 10 Friday, October 31, 2003 4:10 PM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
Page 11 Friday, October 31, 2003 4:10 PM Connections Connecting the telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall. Make sure that the line cord is inserted into the TEL LINE socket. Do not insert it into the TEL. SET socket! Setting the dial mode: The fax machine is set for tone dialling.
all.book Page 12 Friday, October 31, 2003 4:10 PM Connections Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. ♦ The fax machine is not compatible with digital telephone systems.
Page 13 Friday, October 31, 2003 4:10 PM Connections Attach the received document tray Attach the original document support Make sure that the flanges face up 13 1. Installation all.
all.book Page 14 Friday, October 31, 2003 4:10 PM Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the machine. ♦ To connect an answering machine to the machine, see page 67. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket.
Page 15 Friday, October 31, 2003 4:10 PM Installing the Toner Cartridge Installing the Toner Cartridge The laser printer in your fax machine uses a toner cartridge and a drum cartridge. The drum cartridge comes pre-installed, and the toner cartridge must be installed. The starter toner cartridge included with your fax can print approximately 1,800 A4-size pages at 4% page coverage. When replacing the toner cartridge, use a Sharp FO-29DC toner cartridge.
all.book Page 16 Friday, October 31, 2003 4:10 PM Installing the Toner Cartridge 2 The drum cartridge has been installed at the factory. Remove the protective board from above the drum cartridge, and then grasp the tabs on the drum cartridge handle with both hands and gently pull the cartridge out of the machine. Remove the sheet of protective paper from the cartridge and then insert it back into the machine.
Page 17 Friday, October 31, 2003 4:10 PM Installing the Toner Cartridge 5 Place your thumb on the centre of the handle where it is marked PUSH, and push the handle down and in so that the cartridge fits into place. 6 Close the print compartment cover, pressing down firmly on each side to make sure it is completely closed. 7 Reset the toner counter and the drum counter as explained below and on the following page.
all.book Page 18 Friday, October 31, 2003 4:10 PM Installing the Toner Cartridge 4 Press 5 Press START . CLR DRUM COUNT STOP to exit. Resetting the drum counter Each time you install a new drum cartridge, follow the steps below to reset the drum counter to zero. 18 Display: FUNCTION 1 Press 2 Press once and 3 Press once. 4 Press 5 Press once and START . STOP to exit. 4 times. once.
Page 19 Friday, October 31, 2003 4:10 PM Loading Printing Paper Loading Printing Paper The paper tray holds A4 paper. ♦ Up to 200 sheets of 70 g/m2 paper can be loaded. ♦ Up to 180 sheets of 80 g/m2 paper can be loaded. Caution! Do not use the blank side of paper that has already been printed on. 1 Remove the paper tray cover. 2 Fan the paper, and then tap the edge against a flat surface to even the stack. 3 Pull the paper release lever toward you. 19 1. Installation all.
all.book Page 20 Friday, October 31, 2003 4:10 PM Loading Printing Paper 4 Insert the stack of paper firmly into the tray, print side up. • Make sure that the stack is not higher than the marked line. Loading too much paper may cause paper jams and misfeeds. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper. Important: Be sure to load the paper so that printing takes place on the print side of the paper.
Page 21 Friday, October 31, 2003 4:10 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number as explained below and enter the date and time as explained on page 23. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP START FUNCTION Display: FUNCTION 1 Press 2 Press once. OWN NUMBER SET 3 Press once. ENTER FAX # once and twice.
all.book Page 22 Friday, October 31, 2003 4:10 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press . To enter a “+”, press . SPEAKER . 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. START .
Page 23 Friday, October 31, 2003 4:10 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP START FUNCTION Display: FUNCTION 1 Press 2 Press once and 3 Press . 4 Enter a two-digit number for the day (“01” to “31”). once and Example: the 5th twice. 3 times.
all.book Page 24 Friday, October 31, 2003 4:10 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 0 6 9 24 The currently set time appears (example): 2 0 0 4 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 DATE 05-01-2004 Enter the year (four digits).
Page 25 Friday, October 31, 2003 4:10 PM Setting the Reception Mode Setting the Reception Mode Your fax machine has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
all.book Page 26 Friday, October 31, 2003 4:10 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. SPEAKER Speaker SPEAKER 1 Press . 2 Press or to select the desired SPEAKER: HIGH volume level. • Press Display: SPEAKER again to turn off the SPEAKER: MIDDLE speaker.
Page 27 Friday, October 31, 2003 4:10 PM Volume Adjustment Ringer 1 Press or to select the desired volume level. Display: RINGER: HIGH SPEAKER (Make sure that has not been pressed and a document is not loaded in the feeder.) RINGER: MIDDLE • The ringer will ring once at the selected RINGER: LOW level. RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ? to turn off the ringer, press START . 27 1. Installation all.
all.book Page 28 Friday, October 31, 2003 4:10 PM Volume Adjustment Beep length Your fax machine normally signals the end of transmission, reception, or copying with a 3-second beep. If desired, you can change the duration of the beep to 1 second or turn the beep off. Display: FUNCTION 1 Press 2 Press once and 3 Press once. 4 Press once and 3 times. once. BEEP LENGTH 1=3SEC, 2=1SEC 1 to select 3 seconds, 2 select 1 second, or OPTION SETTING to 3 to select NO BEEP.
all.book Page 29 Friday, October 31, 2003 4:10 PM 2. Sending Faxes 2. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load.
all.book Page 30 Friday, October 31, 2003 4:10 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 31 Friday, October 31, 2003 4:10 PM Loading the Document Adjust the resolution and/or contrast settings as explained on page 32, then dial the receiving machine as explained on page 35. 2. Sending Faxes 3 Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. 2 Remove the document.
all.book Page 32 Friday, October 31, 2003 4:10 PM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document.
all.book Page 33 Friday, October 31, 2003 4:10 PM Adjusting the Resolution and Contrast 1 Load the document(s). 2. Sending Faxes • The document must be loaded before the resolution and contrast can be adjusted. 2 Display: RESOLUTION/ RECEPTION MODE Press one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
all.book Page 34 Friday, October 31, 2003 4:10 PM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. FUNCTION Press 2 Press once. FINE PRIORITY 3 Press once. 1=YES, 2=NO 4 Press 1 to set the default resolution The display briefly shows your selection, then: once and to FINE, or 5 34 Display: OPTION SETTING 1 2 3 times. to set it to STANDARD.
all.book Page 35 Friday, October 31, 2003 4:10 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling SPEAKER ) and dial by 2. Sending Faxes With Normal Dialling, you pick up the handset (or press pressing the number keys. ♦ If a person answers, you can talk with them through the handset before SPEAKER sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.
all.book Page 36 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling 5 When you hear the fax tone, press START . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 86).
all.book Page 37 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling Attach the Rapid Key labels above the Rapid Keys. 2. Sending Faxes Rapid Keys SPEED DIAL When you store a number in a Rapid Key, write the name of the party on the label. Storing fax and phone numbers for automatic dialling Display: FUNCTION 1 Press 2 If you know the Speed Dial number that you want to use, enter that number (for example, press 0 once and 1 once. ENTER FAX # for Speed Dial 01).
all.book Page 38 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling 4 Press 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) START .
all.book Page 39 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling 7 STOP Return to Step 2 to store another number, or press to return to the 2. Sending Faxes date and time display. Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Display: FUNCTION 1 Press 2 Enter the 2-digit Speed Dial number that you wish to edit or clear (for once and example, press 0 once.
all.book Page 40 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling 6 Press 7 Make the desired changes to the name. START • Press . or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 38). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8.
all.book Page 41 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling If the number you want to dial has been stored as a Speed Dial number from 01 to 10, you can dial it by pressing the corresponding Rapid Key. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will appear in the display.
all.book Page 42 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored as a Speed Dial number. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 SPEED DIAL Press and then enter the 2-digit Speed Dial number. • For example, to enter Speed Dial number 19, press 1 3 9 . Check the display.
all.book Page 43 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 44 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 45 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND Z 2 Press REDIAL once. appears in the display, followed by the last number dialled.
all.book Page 46 Friday, October 31, 2003 4:10 PM Sending a Fax by Automatic Dialling Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.
all.book Page 47 Friday, October 31, 2003 4:10 PM Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages. ♦ Your name and number must be programmed in order for them to appear on the cover sheet (see page 21).
all.book Page 48 Friday, October 31, 2003 4:10 PM Cover Sheet 5 STOP Press to return to the date and time display. Header message You can select one of four messages to add as a header to a cover sheet. The message is selected at the time of transmission and is effective for one transmission only. ♦ To select a message, the cover sheet function must be turned on. ♦ The following messages can be selected: URGENT, IMPORTANT, CONFIDENTIAL, PLS. DISTRIBUTE 1 Load the document(s).
all.book Page 49 Friday, October 31, 2003 4:10 PM Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s).
all.book Page 50 Friday, October 31, 2003 4:10 PM Broadcasting (Sending a Fax to Multiple Destinations) Broadcasting (Sending a Fax to Multiple Destinations) This function allows you to send the same fax to as many as 20 different destinations in just one operation. ♦ When sending to multiple destinations, only auto-dial numbers can be used to dial the numbers of the receiving machines. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 51 Friday, October 31, 2003 4:10 PM Broadcasting (Sending a Fax to Multiple Destinations) Repeat Steps 2 and 3 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press 2. Sending Faxes 4 to scroll through them. To STOP delete a destination, scroll to the destination and then press 5 When you are ready to begin transmission, press START . .
all.book Page 52 Friday, October 31, 2003 4:10 PM Broadcasting (Sending a Fax to Multiple Destinations) Storing numbers in Group Keys Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Rapid Keys 09/G1 and 10/G2 can be used as Group Keys. A key cannot be simultaneously programmed as both a Group Key and a Rapid Key. ♦ Up to 20 numbers can be stored in one Group Key.
all.book Page 53 Friday, October 31, 2003 4:10 PM Broadcasting (Sending a Fax to Multiple Destinations) 6 Select a destination using one of the following methods: 2. Sending Faxes Press a Rapid Key. SPEED DIAL Press and enter a 2-digit Speed Dial number. Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear). 7 Press 8 Repeat Steps 6 and 7 for each of the other destinations that you want to store in the Group Key (maximum of 20).
all.book Page 54 Friday, October 31, 2003 4:10 PM Broadcasting (Sending a Fax to Multiple Destinations) If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. ♦ Press START if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages.
all.book Page 55 Friday, October 31, 2003 4:10 PM 3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION MODE (with no document in the RESOLUTION/ RECEPTION MODE 3. Receiving Faxes feeder) until the arrow in the display points to TEL/FAX. TEL FAX TEL/FAX AM. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 56 Friday, October 31, 2003 4:10 PM Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Display: FUNCTION 1 Press 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: once and 3 times. OPTION SETTING PSEUDO RING 5 times.
all.book Page 57 Friday, October 31, 2003 4:10 PM Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE (with no document in 3. Receiving Faxes the feeder) until the arrow in the display points to FAX. TEL FAX RESOLUTION/ RECEPTION MODE TEL/FAX AM. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all.book Page 58 Friday, October 31, 2003 4:10 PM Using TEL Mode 2 Press once and 3 Press once. 4 Enter the desired number of rings (any number from 2 to 4). The display briefly shows your selection, then: Example: 3 rings FAX REMOTE # 5 once. NUMBER OF RING ENTER (2-4) (2) 3 STOP Press to return to the date and time display. Important: Do not let more than 50 pages accumulate in the received document tray. Too many pages in the tray will cause paper jams.
all.book Page 59 Friday, October 31, 2003 4:10 PM Using TEL Mode 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. 3. Receiving Faxes Answering with the fax’s handset Beep RECEIVING Note: If you have set the Fax Signal Receive setting to NO, press 3 If the other party first speaks with you and then wants to send a fax, press START START START to begin reception. RECEIVING after speaking.
all.book Page 60 Friday, October 31, 2003 4:10 PM Using TEL Mode 2 If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up. Beep Pronounced, high-pitched tones 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5 once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.
all.book Page 61 Friday, October 31, 2003 4:10 PM Optional Reception Settings Optional Reception Settings Fax Signal Receive 3. Receiving Faxes Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem.
all.book Page 62 Friday, October 31, 2003 4:10 PM Optional Reception Settings Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. Display: FUNCTION 1 Press 2 Press once and 3 Press once. 4 Enter the desired number (any number from 0 to 9). once and 3 times. 2 times.
all.book Page 63 Friday, October 31, 2003 4:10 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.
all.book Page 64 Friday, October 31, 2003 4:10 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, COVER OPEN, PAPER JAMMED, REPLACE TONER, or PRINTER ERROR.
all.book Page 65 Friday, October 31, 2003 4:10 PM 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 50 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 20 A4 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 66 Friday, October 31, 2003 4:10 PM Making Copies COPY/HELP 3 When you are ready to begin copying, press . If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL).
all.book Page 67 Friday, October 31, 2003 4:10 PM 5. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket This will allow you to receive both voice messages and faxes when you are out. ♦ Important: If the answering machine is not connected to the TEL. SET 1 Remove the seal covering the TEL. SET socket. 2 Connect the answering machine's telephone line socket to the TEL. SET socket.
all.book Page 68 Friday, October 31, 2003 4:10 PM Using the Answering Machine Connection Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
all.book Page 69 Friday, October 31, 2003 4:10 PM Optional A.M. Mode Settings Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see page 62). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.
all.book Page 70 Friday, October 31, 2003 4:10 PM Optional A.M. Mode Settings Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.
all.book Page 71 Friday, October 31, 2003 4:10 PM Optional A.M. Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.
all.book Page 72 Friday, October 31, 2003 4:10 PM Optional A.M. Mode Settings On A.M. Failure When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory.
all.book Page 73 Friday, October 31, 2003 4:10 PM 6. Special Functions Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax.
all.book Page 74 Friday, October 31, 2003 4:10 PM Distinctive Ring (Requires Subscription to Service) 4 Press 1 2 The display briefly shows your selection, then: to turn on the function, or FAX SIGNAL RX to turn it off. STOP 5 Press 6 Set the reception mode to FAX. to return to the date and time display. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX AM.
all.book Page 75 Friday, October 31, 2003 4:10 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax numbers from which you do not wish to receive faxes. Up to five fax numbers can be entered. Display: Press 2 Press once and 3 Press once.
all.book Page 76 Friday, October 31, 2003 4:10 PM Blocking Reception of Unwanted Faxes Editing and clearing anti junk numbers If you need to make changes to a previously stored anti junk number, or clear a number, follow these steps: Display: FUNCTION 1 Press 2 Press 3 Press 4 Press once and twice. once and twice. ENTRY MODE ANTI JUNK # . or until the number you want to edit or clear appears in the display. 5 Press 6 Press 1 .
all.book Page 77 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key.
all.book Page 78 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) Requesting transmission 1 Dial the fax machine you want to poll using one of the following methods: • Pick up the handset (or press SPEAKER ) and dial the full number. Wait for the fax answerback tone. • Pick up the handset (or press SPEAKER ) and press a Rapid Key. Wait for the fax answerback tone. • Press SPEED DIAL and enter a 2-digit Speed Dial number.
all.book Page 79 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) 1 Load the document. • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND FUNCTION 2 Press 3 Press 4 Press 1 to select SET. 5 Press 1 to allow polling only once, or 2 once and MEMORY POLLED 3 times. . 1=SET, 2=CLEAR 1=ONCE,2=REPEAT to allow polling an unlimited number of times. 6 Press START .
all.book Page 80 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) Clearing a memory polling document To clear a memory polling document from memory, follow these steps: 80 FUNCTION 1 Press 2 Press 3 Press 2 4 Press once and 3 times. . MEMORY POLLED 1=SET, 2=CLEAR to select CLEAR. START to clear the document.
all.book Page 81 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.
all.book Page 82 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) Storing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. Display: FUNCTION 1 Press 2 Press 3 Press . 4 Press . ENTER FAX # 5 Enter the fax number (maximum of 20 digits). 6 Press 7 Return to Step 3 to store another number, or press once and once and START twice. .
all.book Page 83 Friday, October 31, 2003 4:10 PM Polling (Requesting a Fax Transmission) Editing and clearing polling permission numbers If you need to make changes to a previously stored polling permission number, or clear a number, follow these steps: Display: FUNCTION 1 Press 2 Press 3 Press 4 Press once and twice. once and twice. . ENTRY MODE PASSCODE MODE or until the number you want to edit or clear appears in the display. 5 Press 6 Press 1 .
all.book Page 84 Friday, October 31, 2003 4:10 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list or report, follow these steps. Display: FUNCTION 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press once and START once. LISTING MODE ACTIVITY LIST until the desired list appears in the display. PRESS START KEY to print the list.
all.book Page 85 Friday, October 31, 2003 4:10 PM Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Group List This list shows the fax numbers that have been stored in each Group Key. Setup List 7. Printing Lists This list shows your current selections for the FUNCTION key settings.
all.book Page 86 Friday, October 31, 2003 4:10 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 87 Friday, October 31, 2003 4:10 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: FUNCTION 1 Press 2 Press once and 3 Press once. once and 3 times. OPTION SETTING 3 times. TRANSACTION 1:ALWAYS PRINT (Selections appear alternately) Press a number from 1 to 5 to select the condition for printing.
all.book Page 88 Friday, October 31, 2003 4:10 PM Printing Lists Auto print-out of Activity Report You can set the Activity Report to print automatically whenever information on 30 fax transactions has accumulated. (A report can still be printed on demand at any time.) Follow these steps: 1 Press 2 Press once and 3 Press once. 1=YES, 2=NO 4 Press 1 to turn on auto print out, or The display briefly shows your selection, then: 2 5 88 Display: FUNCTION once and 3 times. 3 times.
Page 89 Friday, October 31, 2003 4:10 PM 8. Maintenance all.book 8. Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure that your transmitted images and copies are of the highest quality. Open the operation panel (grasp the panel release and pull up), and wipe the scanning glass, rollers and white backplate with a soft cloth.
all.book Page 90 Friday, October 31, 2003 4:10 PM Maintenance The housing Wipe the external parts and surface of the machine with a dry cloth. Caution! ♦ Do not use benzene or thinner. These solvents may damage or discolor the machine. Replacing the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), TONER NEAR EMPTY will appear in the display.
Page 91 Friday, October 31, 2003 4:10 PM Maintenance 3 Install the new toner cartridge and reset the toner counter (see page 15). Replacing the drum cartridge Viewing the total number of pages printed To maintain excellent printing quality, we recommend that you replace the drum cartridge after 20,000 pages have been printed. Follow these steps to view the total number of pages printed: Display: FUNCTION 1 Press 2 Press once and 3 Press once. The count will appear in the display.
all.book Page 92 Friday, October 31, 2003 4:10 PM Maintenance 1 Grasp the print compartment cover at both sides as shown, and pull up to open the cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the compartment or the paper guide on the underside of the print compartment cover. 2 Grasp the finger hold on the toner cartridge handle where it is marked PUSH, and pull the handle out.
Page 93 Friday, October 31, 2003 4:10 PM Maintenance 5 Insert the drum cartridge into the print compartment, holding the tabs on the drum cartridge handle with both hands. • To insert the cartridge, align the guides on the cartridge with the runners on the sides of the compartment. 6 Replace the toner cartridge and close the print compartment cover (see page 15). When finished, reset the drum cartridge counter as explained on page 18. 93 8. Maintenance all.
all.book Page 94 Friday, October 31, 2003 4:10 PM Maintenance Cleaning the drum cartridge If you find that characters or parts of an image are missing from your printed pages, the drum in the drum cartridge may need cleaning. Follow the steps below to clean the drum. 1 Grasp the print compartment cover at both sides as shown, and pull up to open the cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation.
Page 95 Friday, October 31, 2003 4:10 PM Maintenance 4 Take a sheet of clean paper and roll it into a tube. Roll it tightly so that the diameter of the holes at each end is less than the thickness of your little finger. 5 Gently wipe the surface of the drum with the rolled-up paper to remove any particles of toner caked on the drum. • Do not let the drum surface come into contact with anything other than the rolled-up paper.
all.book Page 96 Friday, October 31, 2003 4:10 PM 9. Troubleshooting Problems and Solutions If you have any problems with your fax machine, refer to the following troubleshooting guide. Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection.
all.book Page 97 Friday, October 31, 2003 4:10 PM Problems and Solutions Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 10. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 11). • Make sure that the telephone line is good. Dialling is not possible.
all.book Page 98 Friday, October 31, 2003 4:10 PM Problems and Solutions A distorted image is received at the other end. • Noise on the telephone line may cause distortion. Try sending the document again. • ECM mode (see page 46) will help prevent distortions due to line noise. Note that ECM mode must be turned on in the other machine as well. • Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.
all.book Page 99 Friday, October 31, 2003 4:10 PM Problems and Solutions • Noise on the telephone line may cause distortion. Have the other party try sending the document again. • ECM mode (see page 46) will help prevent distortions due to line noise. Note that ECM mode must be turned on in the other machine as well. • Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service.
all.book Page 100 Friday, October 31, 2003 4:10 PM Problems and Solutions No reception occurs when polling is attempted. • Make sure you have not run out of paper. • Make sure the transmitting machine is in automatic reception mode. • If the transmitting machine has polling security, make sure that your fax number has been entered both in your machine and in the transmitting machine. Answering machine connection Problem The answering machine connection does not operate properly.
all.book Page 101 Friday, October 31, 2003 4:10 PM Messages and Signals Display messages ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START key. If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the edges evenly, and then reinsert it in the tray) and then press the START key. COVER OPEN The print compartment cover is open. Close it.
all.book Page 102 Friday, October 31, 2003 4:10 PM Messages and Signals HOLD The HOLD key has been pressed to put the other party on hold during a phone conversation. Press the HOLD again to take the other party off hold. LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line error on page 96. LINE IS IN USE An extension phone connected to the fax is being used.
all.book Page 103 Friday, October 31, 2003 4:10 PM PRINTER ERROR A printer error has occurred. Open the printer compartment cover, make sure the toner cartridge is installed correctly, and then close the cover. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer.
all.book Page 104 Friday, October 31, 2003 4:10 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn't feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.
all.book Page 105 Friday, October 31, 2003 4:10 PM Clearing Paper Jams Clearing jammed printing paper If most of the jammed page is protruding from the back of the fax, remove the paper tray cover, pull the paper release lever toward you, and try pulling the page out. 2 If the jammed page comes out, take out the rest of the paper in the tray, straighten the stack, put it back in the paper tray, and push down the paper release lever. Replace the paper tray cover. 9.
all.book Page 106 Friday, October 31, 2003 4:10 PM Clearing Paper Jams 5 Grasp the tabs on the drum cartridge handle with both hands and gently pull the cartridge out of the machine. 6 Wrap the drum cartridge in a large sheet of paper as shown at right so that the green drum section is shielded from light, and place it gently on a level surface. • Do not touch the green drum in the drum cartridge. This will damage the drum surface. • Do not expose the drum to direct light.
all.book Page 107 Friday, October 31, 2003 4:10 PM Clearing Paper Jams Replace the drum cartridge, holding the tabs on the drum cartridge handle with both hands. 9. Troubleshooting 8 • To insert the cartridge, align the guides on the cartridge with the runners on the sides of the compartment. 9 Replace the toner cartridge and close the print compartment cover (see page 15).
all.book Page 108 Friday, October 31, 2003 4:10 PM Quick Reference Guide Sending Faxes Receiving Faxes RESOLUTION/ RECEPTION MODE Place your document (up to 20 pages) face down in the document feeder. Press until the arrow in the display points to the desired reception mode. TEL FAX 04-JAN 10:30 RESOLUTION/ RECEPTION MODE Normal Dialling TEL/FAX AM. TEL FAX 04-JAN 10:30 TEL/FAX AM. TEL FAX SPEAKER 1. Lift the handset or press 04-JAN 10:30 TEL/FAX AM. . TEL FAX 04-JAN 10:30 TEL/FAX AM.
all.book Page 109 Friday, October 31, 2003 4:10 PM Index A Activity Report, 84 Activity Report, Auto Print Out, 88 AM reception mode, 25, 68 Answering machine connection Activating, 68 Connecting, 67 On A.M.
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all.book Page 1 Friday, October 31, 2003 4:10 PM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W.
