Human Resources Brochure

2
Manage information eectively
to maintain control.
Two of the most valuable assets inside any business are its
people and its data.
Sustainable benefits
Our Optimised Workflow Soware enables you to customise
key processes to ensure your sta are productive, motivated
and retained. Streamlining existing processes such as
employee onboarding by automating payroll set-up, new
equipment requests, and induction meetings, can help ensure
greater collaboration with HR processes across the company.
Once scanned, the soware uses Optical Character Recognition
(OCR) to extract key information such as employee name,
job title/description, or policy name/number. HR sta within
the business no longer need to manually rekey this critical
information, which means you have reduced the risks of human
error and saved time processing documents.
Greater eiciency
Scanned documents are indexed using your preferred criteria
and stored electronically in a Document Management System.
This ensures that all HR documents are stored securely and
accurately in a central repository where access is controlled by
allocating permissions to your sta. Alerts can be also be set
up as part of the customised workflows so that HR sta can be
informed in a timely manner of any task management activities.
As part of our suite of Optimised
Soware Solutions, we’ve created
workflow soware that brings these
two vital components together, and
helps you manage the information and
processes that surround them.
Simply introducing robust, automated processes to streamline
HR planning, remuneration & benefits administration and
performance management can enable your sta to focus on
more productive tasks.
All you need to do is scan your documents and let the system
manage the rest. It automatically detects key information
within the scanned documents and files it in the relevant
section of an employee file. Everything from employee
onboarding and training, record keeping, retention policies,
improvement plans and much more are all handled with ease.
This means your information is securely stored and easily
retrieved, on demand, without the need for space-consuming
cabinets full of files.
Build simple workflows for increased eiciencies.
!
Electronic
HR document
Paper HR
document
Information extracted from
the scanned document
e.g. employee name, NI number,
document reference
Errors flagged
for checking
e.g. blank fields
Potential follow-on
workflow initiated
dependent on process
HR Admin receives
confirmation of the successfully
completed workflow
Relevant workflow
initiated to process
the document
Correspondence delivered to employee
folder and archived in the document
management solution
Scanned into
Electronic Format