MODEL AL-1661CS OPERATION MANUAL (for facsimile) Page • INSTALLATION • INITIAL SETTINGS • CHOOSING SUITABLE MEDIA • HOW TO USE THE FAX FUNCTION • SPECIAL FUNCTIONS • TROUBLESHOOTING • APPENDIX 11 13 49 51 66 84 91
♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠ For users in the USA This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
INTRODUCTION TYPE OF SERVICE This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information.
FCC Notice to users: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
TABLE OF CONTENTS TABLE OF CONTENTS............................................................................................................................. 1 QUICK REFERENCE GUIDE .................................................................................................................... 3 LIST OF FAX FUNCTIONS........................................................................................................................ 6 1 INSTALLATION CONNECTIONS ..................................
4 HOW TO USE THE FAX FUNCTION 5 SPECIAL FUNCTIONS SENDING ORIGINALS ................................... 51 MEMORY .........................................................66 ● SETTING THE ORIGINAL .............................51 ● MEMORY BACKUP ...................................... 66 OPTIONAL TRANSMISSION SETTINGS ...... 53 DATA TRANSFER...........................................67 ● ● ● ● ● ● ORIGINAL SIZE.............................................53 RESOLUTION...............................
QUICK REFERENCE GUIDE The following quick reference guide provides brief explanations the operation of the machine. Selecting the transmission mode Memory transmission mode Direct transmission mode MEMORY MEMORY The indicator lights up when memory transmission mode is selected. Press the [MEMORY] key to change modes. The indicator is off when direct transmission mode is selected.
Sending a fax Dialing methods Direct Dialing Press the numeric keys to dial. Speed Dialing SPEED/ SEARCH Rapid Key Dialing 01 10 Chain Dialing SPEED/ SEARCH Enter a two-digit Speed Dial number. 09 18 01 10 * It is not necessary to press the [START] key after pressing a Rapid Key. 09 18 Speed Dial number or Rapid Key set for Chain Dialing when stored. REDIAL/ PAUSE Dial the next part of the number (a Group Key cannot be used). Dial with the numeric keys and then press the [REDIAL/PAUSE] key.
Sending a fax to multiple destinations (Broadcasting) RESOLUTION BROADCAST Dial. CONTRAST Adjust the resolution and contrast. Place the original. Storing a fax job while another job is in progress Fax transmission or reception in progress RESOLUTION CONTRAST Dial. Adjust the resolution and contrast. Place the original. The fax will be transmitted after previous jobs are completed.
LIST OF FAX FUNCTIONS The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10). Menu item Settings (factory default setting appears in bold) Page 1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when printing is not possible.
Menu item 6 : AUTO LISTING Settings (factory default setting appears in bold) Page Enable automatic printing of the Activity Report when information on a total of 50 fax transmissions/receptions accumulates. 1 : ON 2 : OFF 87 1 : TRANSMISSION Select the condition for printing reports on fax transmissions. 1 : ALWAYS PRINTS 2 : ERROR ONLY 3 : NEVER PRINTS 88 2 : BROADCAST Select the condition for printing reports on broadcast transmissions.
Menu item 16 : RCV REDUCE 17 : BEEP LENGTH 18 : RINGER VOLUME 19 : BEEPER VOLUME 20 : DIAL MODE 21 : DISTINCTIVE RING 22 : INDEX PRINT 23 : DATE&TIME FORMAT 24 : 2-SIDED RX 8 Settings (factory default setting appears in bold) Page When a fax is received that is larger that the printing paper, enable reduction of the fax to the size of the paper to avoid the fax being cut off. 1 : ON 2 : OFF 64 Set the length of the beep that sounds when fax transmission or reception ends.
Menu item Settings (factory default setting appears in bold) Page 5 :ANTI JUNK FAX 1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from specified fax numbers. 1 : ON 2 : OFF 80 Program (or delete) fax numbers from which fax reception is to be blocked. 1 : SET 2 : CLEAR 81 Activate fax reception when a period of silence longer than the set time is detected.
SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9. Note 1 An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered. Press the [MODE SELECT] key to select fax mode.
Chapter 1 1 INSTALLATION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD Plug one end of the telephone line cord into the jack on the machine marked "LINE." Plug the other side into a standard (RJ11C) single-line telephone wall jack. Be sure not to plug this telephone line cord into the "TEL" jack. The "TEL" jack is used to attach an extension telephone or answering machine to the machine. (See "CONNECTING OTHER DEVICES" (p.
FINAL PREPARATIONS CONNECTING OTHER DEVICES If desired, an answering machine or external telephone can be connected to the machine through the telephone jack, labeled "TEL," on the rear of the machine. ● Connecting an answering machine to the machine allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the machine to "A.M." (Answering Machine mode) when you go out.
Chapter 2 2 INITIAL SETTINGS PART NAMES The following illustration shows the part names of the AL-1661CS.
A LOOK AT THE FAX OPERATION PANEL 2 1 3 5 4 6 01 10 02 11 03 12 04 13 05 14 SPEED/ BROAD- RECEPTION REDIAL/ MEMORY SEARCH CAST MODE PAUSE 06 15 07 16 08 17 09 18 SHIFT COVER RESOLUTION CONTRAST SHEET AL-1661CS 2-SIDE REPORT TX LINE STATUS 10 11 12 13 1 Rapid keys Press one of these keys to dial a fax or telephone number automatically. 2 [MEMORY] key / indicator Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit).
INITIAL SETTINGS 7 8 9 2 22 23 24 25 26 27 28 23 [ ] key ( ), [ ] key ( ), [ENTER] key Press the [ ] key ( ) or [ ] key ( ) to select an item in a function setting menu. Press the [ENTER] key to enter a selection. 24 [ ] key Press this key to enter symbols during a name storing procedure. Press the " " key to change from pulse dialing to tone dialing mode. [MODE SELECT] key / Mode indicators Press this key to select the mode.
ABOUT THE LIQUID CRYSTAL DISPLAY The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available. Example: When an original is placed in the RSPF, the second line changes from "STAND-BY" to "SEND READY".
ADJUSTING THE RINGING VOLUME Adjust the ringing volume of the machine using the procedure below. 1 Press the [MENU] key. 5 Press the [ENTER] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "18:RINGER VOLUME" appears, and then press the [ENTER] key.
SETTING THE LENGTH OF ALARM BEEPS You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below. 1 6 Press the [MENU] key. Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( until "17:BEEP LENGTH" appears, and then press the [ENTER] key.
ADJUSTING THE ALARM BEEP VOLUME Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below. 1 6 Press the [MENU] key. Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 2 Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "19:BEEPER VOLUME" appears, and then press the [ENTER] key.
FAX SETUP HOW TO ENTER CHARACTERS You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.
INITIAL SETTINGS ENTERING YOUR NAME AND FAX NUMBER Note You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or [ ] key ( ) to scroll through the function list. Pressing the [ENTER] key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.
INITIAL SETTINGS 8 Press the [ENTER] key. 9 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. 10 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. Selection "2:ENTRY MODE" "STORED" will appear in the display. SETTING THE DATE AND TIME The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.
INITIAL SETTINGS To change the display format to 12-hour or 24-hour format, follow the steps below: 1 Press the [MENU] key. 6 Press the [ENTER] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 7 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "23:DATE&TIME FORMAT" appears, and then press the [ENTER] key.
INITIAL SETTINGS To change the order of display of the date, follow the steps below: 1 Press the [MENU] key. 6 Press the [ENTER] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 7 Press the [CLEAR ALL] key ( Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "23:DATE&TIME FORMAT" appears, and then press the [ENTER] key.
INITIAL SETTINGS Daylight Saving Time Setting Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time. The clock will move forward and backward as follows: The first Sunday in April: 2:00 A.M. 3:00 A.M. The last Sunday in October: 2:00 A.M. 1:00 A.M. Note If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not be adjusted until the transmission ends.
INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.
INITIAL SETTINGS SELECTING THE RECEPTION MODE Your machine has three modes for receiving incoming calls and faxes: ● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. ● MAN. mode: This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MAN.
INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION You can set the number of rings before the machine answers in AUTO mode using the procedure below. 1 Press the [MENU] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "4:# OF RINGS (AUTO)" appears, and then press the [ENTER] key.
INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION The number of rings before the machine answers in MANUAL mode can also be set. If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below. 1 Press the [MENU] key. 4 Press a numeric key to select the number of rings. Select the number of rings you would like to use (0 to 9). 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 5 Press the [ENTER] key.
INITIAL SETTINGS SETTING THE DIAL MODE The machine can be used with both touch-tone and pulse telephone lines. Touch-tone uses tones of different pitches for each numeric key, while pulse lines use a series of pulses. Your machine must be set to match the kind of telephone line you are using: touch-tone or pulse. 1 6 Press the [MENU] key. Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit.
INITIAL SETTINGS SETTING THE NUMBER OF RECALL TIMES The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made. Note • If a transmission is still not successful after the set number of recall attempts is made, a report will print and the document will be cleared from memory.
INITIAL SETTINGS When a communication error occurs You can select the number of recall attempts made when a communication error occurs. If "0" is entered, the machine will not make any recall attempts. 1 Press the [MENU] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.
INITIAL SETTINGS SETTING THE RECALL INTERVAL The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the interval between recall attempts. Note • If a transmission is still not successful after the set number of recall attempts is made, a report will print and the document will be cleared from memory.
INITIAL SETTINGS When a communication error occurs You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15 minutes can be selected. If "00" is selected, the machine will not make any recall attempts. 1 Press the [MENU] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.
INITIAL SETTINGS SETTING THE INDEX FUNCTION You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Separate faxes with index marks. 2 Use the following procedure to set the index function: 1 Press the [MENU] key. 5 Press the [ENTER] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit.
INITIAL SETTINGS SETTING RESOLUTION PRIORITY For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the [RESOLUTION] key. To turn on this function, follow the procedure below: 1 Press the [MENU] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.
INITIAL SETTINGS SETTING UP THE MACHINE FOR USE WITH A PC MODEM The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax Signal Receive function, follow the procedure below.
INITIAL SETTINGS USING THE REMOTE RECEPTION FUNCTION The machines Remote Reception feature is designed to allow you to activate fax reception from an extension telephone or a telephone directly connected to the machine. The Remote Reception function operates even when the FAX Signal Receive function is turned off. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" on page 37. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and .
INITIAL SETTINGS Setting a Fax Remote Number: 1 Press the [MENU] key. 6 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 2 Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "13:FAX REMOTE NUMBER" appears, and then press the [ENTER] key. Selection "13:FAX REMOTE NUMBER" 4 Press a numeric key to enter the Fax Remote Number.
INITIAL SETTINGS DISTINCTIVE RINGING Distinctive ringing is a service offered by some telephone companies that allows you to use up to six different telephone numbers, each with a distinctive ringing pattern, on your regular single line. If you subscribe to a distinctive ringing service, you can set your fax to automatically answer when it detects one of these ringing patterns, and use the number corresponding to that pattern as an exclusive fax number.
INITIAL SETTINGS STORING NUMBERS FOR AUTOMATIC DIALING Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing). To use Automatic Dialing, you must first store the full number.
INITIAL SETTINGS 10 Enter the name of the destination with the numeric keys. Enter the name of the location or party by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (maximum of 20 characters). If you do not want to enter a name, skip this step. 11 15 Press the [ENTER] key. 16 Press the [ ] key ( ) or [ to select the international communication mode. Press the [ENTER] key. Press the [ ] key ( ) or [ ] key ( to select a Chain Dial setting.
INITIAL SETTINGS Use the following procedure to clear numbers: 1 6 Press the [MENU] key. Enter the Rapid Key or Speed Dial number that you wish to delete. SPEED/ BROAD- RECEPTION REDIAL/ MEMORY SEARCH CAST MODE PAUSE COVER RESOLUTION CONTRAST SHEET 2-SIDE REPORT TX LINE STATUS 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. 7 SPEAKER To delete a Rapid Key, press the appropriate Rapid key.
INITIAL SETTINGS STORING NUMBERS UNDER GROUP KEYS Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines. All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note that one key cannot be programmed as both a Rapid key and a Group key at the same time.
INITIAL SETTINGS 10 Enter a name for the Group Key with the numeric keys. Enter the name of the group by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (maximum of 20 characters). If you do not want to enter a name, skip this step. To add numbers: The entered name appears. Edit the name if you need to make a change. 11 2 Press the [ENTER] key. Return to Step 7 to program another Group key. 12 Press the [CLEAR ALL] key ( ).
INITIAL SETTINGS Deleting numbers from Group Keys: 1 7 Press the [MENU] key. Enter the numbers that you wish to delete. Enter the fax numbers using any of the following methods: • Press a Rapid Key. • Enter a Speed Dial number with the numeric keys. • Enter a number with the numeric keys. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. 8 Press the [ENTER] key. 9 To exit, press the [ ] key ( key ( ) to select "2:END".
USING THE MACHINE WITH AN ANSWERING MACHINE QUIET DETECT TIME Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the machine to take over the line and prepare to receive a fax. The Quiet Detect Time can be set from 00 to 10 seconds, following the procedure below. 1 4 Press the [MENU] key.
INITIAL SETTINGS If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and fax messages from callers on touch-tone lines. Follow this procedure: 1. Set the Quiet Detect Time to 00. 2.
3 Chapter 3 CHOOSING SUITABLE MEDIA ORIGINALS SUITABLE FOR FAXING Make sure that the originals you want to fax meet specifications and guidelines listed in this section. SIZE AND WEIGHT The size and weight of originals that you can load in the RSPF depend on whether you load one sheet at a time or several sheets at once. When using the RSPF 14 lbs. (52 /m2) 24 lbs. (90 /m2) 19.
CHOOSING SUITABLE MEDIA UNSUITABLE ORIGINALS General guidelines: ● All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the machine. ● Ink, glue, and correction fluid on originals must be completely dry before using the originals with the machine. ● Originals that are in some way dangerous to the internal mechanisms of the machine should not be used.
4 Chapter 4 HOW TO USE THE FAX FUNCTION The stand alone fax component of your machine offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending original(s) from memory and substituting reception into memory are possible, due to the large memory capacity. SENDING ORIGINALS SETTING THE ORIGINAL This section describes setting original(s) in the RSPF or on the document glass.
HOW TO USE THE FAX FUNCTION When placing the Original on the document glass: 1 2 Confirm that there are no original(s) in the RSPF, and open the RSPF. 5 Press the [START] key ( The set original size appears in the display and then scanning begins. Place the original face down on the document glass. Align the original according to the original scale in the illustration below. (Line up the center of the edge of the original with the ( ) mark.
OPTIONAL TRANSMISSION SETTINGS There are several transmission settings that you can make before dialing and transmitting an original. ORIGINAL SIZE The original size can be set to "8.5x11", "8.5x14", or "A4". The setting is only effective for one transmission. If desired, you can set a fixed original size that remains in effect for all transmissions. 1 Press the [MENU] key. 5 Press the [ENTER] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.
HOW TO USE THE FAX FUNCTION RESOLUTION To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the display. Your fax has five resolution settings: • STANDARD Use STANDARD for ordinary originals. This setting gives you the fastest transmission. • FINE Use FINE for improved reproduction, especially with originals containing small letters or fine drawings. • SUPER FINE Use SUPER FINE when you need the highest quality of reproduction.
HOW TO USE THE FAX FUNCTION COVER SHEET You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender's name and number, and the receiver's name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom. One of five messages can also be added to the cover sheet.
HOW TO USE THE FAX FUNCTION MESSAGE FUNCTION One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT". Note If a message is selected when the cover sheet function is not used, the message will be added to the top of the first page of the fax. To add a message to a cover sheet, follow these steps: 1 5 Press the [COVER SHEET] key.
HOW TO USE THE FAX FUNCTION TWO-SIDED ORIGINAL TRANSMISSION FUNCTION The RSPF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated 180° before transmission. Note • The original must be placed in the RSPF when using the two-sided original transmission function. The document glass cannot be used. • The two-sided original transmission function cannot be used in direct transmission mode.
DIALING AND TRANSMITTING Once you have set the original (either in the RSPF or on the document glass), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the several ways of dialing that best suit your needs.
HOW TO USE THE FAX FUNCTION CHAIN DIALING The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.41)) set for Chain Dialing with another Rapid Key, Speed Dial number, or number dialed with the numeric keys to dial one fax number up to 50 digits long. The following are some examples of how this can be done: • Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial.
HOW TO USE THE FAX FUNCTION USING THE SEARCH KEY If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below: 1 Press the [SPEED/SEARCH] key twice. 4 SPEED/ BROAD- RECEPTION REDIAL/ MEMORY SEARCH CAST MODE PAUSE COVER RESOLUTION CONTRAST SHEET 2-SIDE REPORT TX LINE STATUS 2 Press the [START] key ( ). The original will be automatically transmitted once the connection is made.
IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and scanning will stop. If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be canceled. If the memory becomes full while scanning a page after the first page, scanning will stop.
RECEIVING FAXES You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine). To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display. SPEED/ BROAD- RECEPTION REDIAL/ MEMORY SEARCH CAST MODE PAUSE COVER RESOLUTION CONTRAST SHEET NOV 05 WED 8:20 AM STAD-BY AUTO 100% 2-SIDE REPORT TX LINE STATUS SPEAKER USING AUTO MODE Select AUTO mode when you only want to receive faxes on your telephone line.
OPTIONAL RECEPTION SETTINGS The machine has various optional settings for the reception of faxes. TWO-SIDED RECEPTION This function is used to print a received fax consisting of two or more pages of the same size on both sides of the paper. Even if the pages are in different orientations, the pages are rotated appropriately to enable printing on both sides of the paper. Note The two-sided reception function cannot be used when printing a transaction report or activity report.
HOW TO USE THE FAX FUNCTION RECEIVE REDUCE You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size. Note In some cases the size or resolution of a received fax may not permit reduction. When this happens the fax will be printed at full size and divided onto multiple sheets of paper.
WHEN USING MANUAL SENDING AND RECEIVING You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For information about connecting an extension telephone See "CONNECTING OTHER DEVICES" (p.12). 1 When the extension telephone rings, pick up the handset and converse. If the [SPEAKER] key is used to answer a call you cannot converse. Note 2 You cannot use the [SPEAKER] key for fax transmission/reception while copying is in progress.
5 Chapter 5 SPECIAL FUNCTIONS MEMORY Your machine has a memory area that can be used to store both incoming faxes and outgoing originals. ● Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of the pages were scanned using fine or superfine resolution. Substitute Reception into Memory This is a back-up function that is automatically activated if your fax runs out of paper, the TD cartridge needs replacement (See the Operation Manual.
DATA TRANSFER If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the machine runs out of toner, or a misfeed occurs. To use this function, the fax number of the transfer destination machine must be programmed.
SPECIAL FUNCTIONS Follow these steps to use the fax transfer function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "0:RX DATA TRANSFER" appears, and then press the [ENTER] key. Selection "0:RX DATA TRANSFER" 3 Press the [ ] key ( ) or [ ] key ( ) until "1:DATA TRANSFER" appears, and then press the [ENTER] key. Selection "1:DATA TRANSFER" 4 Press the [ ] key ( ) or [ ] key ( ) until "1:YES" appears, and then press the [ENTER] key.
TRANSMISSION RESERVATION When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a transmission by setting the original (either in the RSPF or on the document glass), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the original saving you from having to wait.
BROADCASTING This function allows you to send the same original to as many as 100 different locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the original is transmitted to each location.
SPECIAL FUNCTIONS Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.44). 1 Place the original face up and push it gently into the document feeder tray. Original face up 2 Adjust the resolution and/or contrast settings if desired. Press the appropriate Group key. Transmission will begin.
POLLING Polling allows you to request another fax machine to send an original to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation. POLLING You can request that another fax machine send you the original that is set in that fax machine.
SPECIAL FUNCTIONS SERIAL POLLING You can poll several fax machines one at a time with a single serial polling operation. A maximum of 100 fax machines can be polled in one serial polling operation.
SPECIAL FUNCTIONS POLLING TRANSMISSION (MEMORY POLLING) This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine ("RESTRICTING POLLING MACHINES (POLLING SECURITY)" on page 76).
SPECIAL FUNCTIONS Adding a original to polling memory: Deleting originals from polling memory: Use this procedure to add an original to another original that has already been scanned into polling memory. Place the original in the RSPF or on the document glass and follow the steps below. Follow the steps below to delete originals that have been scanned into polling memory. 1 Press the [MENU] key. 1 Press the [MENU] key.
SPECIAL FUNCTIONS RESTRICTING POLLING MACHINES (POLLING SECURITY) If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine.
SPECIAL FUNCTIONS Programming/deleting passcode numbers: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. Selection Enter the passcode (fax number of the machine to be allowed to poll your machine) with the numeric keys and press the [ENTER] key. 7 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit.
TIMER OPERATIONS The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance. You can use this function, for example, to take advantage of lower night time telephone rates without having to be there when the operation is performed.
SPECIAL FUNCTIONS 6 Press the [ ] key ( ) or [ ] key ( to select the day of the week and press the [ENTER] key. ) 8 Enter the fax number of the other machine using one of the following methods: • Press a Rapid key. • Enter a Speed Dial number with the numeric keys. • Enter the fax number with the numeric keys. 9 7 Press the [ENTER] key. Press the [ ] key ( ) or [ ] key ( ) to select the transmission mode and press the [ENTER] key.
ANTI JUNK FAX You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up to ten specified parties. To turn the Anti Junk Fax feature on and off, use the following procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. Selection "5:ANTI JUNK FAX" 3 Press the [ ] key ( ) or [ ] key ( ) to select "1:ANTI JUNK SELECT" and press the [ENTER] key.
SPECIAL FUNCTIONS To store junk fax numbers, use the following procedure: 1 Press the [MENU] key. 5 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. Note Selection "5:ANTI JUNK FAX" 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and press the [ENTER] key. Enter a two-digit number from 01 to 10 that will identify the anti junk number and press the [ENTER] key.
SPECIAL FUNCTIONS To clear junk fax numbers, use the following procedure: 1 6 Press the [MENU] key. Press the [ENTER] key. If you wish to store another fax number, return to step 5. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. "5:ANTI JUNK FAX" Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and press the [ENTER] key.
OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, scanner mode, and fax mode.
6 Chapter 6 TROUBLESHOOTING PRINTING OUT REPORTS The machine is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below. 1. TIMER LIST: You can print a list of timer or dual access operations that are currently set. P. 01 TIMER LIST SEP- 10- 200X FRI 06: 30 PM TIMER MODE TYPE FILE RESERVED RES. MSG 01 12:12 PM MON XXXXXXXXX XXX X 02 XX:XX XX XXX XXXXXXXXX XXX X BOX PAGES CVR.
TROUBLESHOOTING 5. PASSCODE LIST: You can print a list of your fax information and polling security information. PASSCODE LIST SEP-10-200X FRI 06:30 PM POLL SECURITY SYSTEM # XXXX XXXX ID # 01 XXXX 02 XXXX 03 04 05 06 07 08 09 10 PASSCODE # 01 XXXXXXXXXX 02 XXXXXXXXXX 03 04 05 06 07 08 09 10 SENDER'S NAME XXXXXXXXXXXXXXXXXX SENDER'S # XXXXXXXXXXXXXXXX FW. STA. NAME XXXXXXXXXXXXXXXXXXXX FW. STATION # XXXXXXXXXXXXXXXX 6. JUNK FAX # LIST: Fax numbers designated as Anti Junk Fax numbers.
TROUBLESHOOTING 7. USER PROGRAM LIST: Currently activated USER PROGRAM settings. USER PROGRAM LIST SEP-10-200X FRI 06:30 PM ITEM MENU # SETTING 1 DOC. GLASS SIZE 8.5x11 2 FIXED DOC. SIZE 8.5x11 3 RESO.
TROUBLESHOOTING ACTIVITY REPORT AUTO LISTING This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new transaction takes place. 1 Press the [MENU] key.
TROUBLESHOOTING PRINTING TRANSACTION REPORTS The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions: "ALWAYS PRINT"......After each transmission, reception, or error. "ERROR ONLY".........After an error only. "NEVER PRINT" ........
TROUBLESHOOTING Problem Dialing cannot be done. No transmission takes place. Nothing is printed at the receiving end. Cause and solution The telephone line cord is not correctly connected to the machine and the wall telephone jack. o Make sure the telephone line cord is securely connected. Page 11 The receiving machine is out of paper. o Check with the operator of the receiving machine. - The receiving machine does not support the G3 standard. o Check with the operator of the receiving machine.
MESSAGES AND SIGNALS DISPLAY MESSAGES Message Cause and remedy Page FRONT OR SIDE COVER OPEN. The cover is open. Close the cover. CLOSE COVERS. CLOSE THE SPF/RSPF COVER. The RSPF cover is open. Close the RSPF cover. See the OPERATION MANUAL (for general information) SPF/RSPF JAM. A paper misfeed has occurred. Remove the misfeed as explained in "MISFEED REMOVAL". (See the OPERATION MANUAL (for general information).) MEMORY FULL The memory is full.
7 Chapter 7 APPENDIX SPECIFICATIONS Applicable telephone line Public switched telephone network Compression method MH, MR, MMR, JBIG Transmission modes Super G3, G3 (the machine can only send faxes to and receive faxes from machines that support G3 or Super G3) Scanning method CCD flatbed scanning Scanning resolution (supports ITU-T standards) 8 x 3.85 lines/mm (Standard) 8 x 7.7 lines/mm (Fine, Fine + Halftone) 8 x 15.
INDEX A Alarm beeps - Alarm beep volume .......................................... 19 - Length of alarm beeps ..................................... 18 Answering machine................................................. 47 - Answering machine backup ............................. 48 - Quiet detect time .............................................. 47 Arrow keys ........................................................ 15, 16 Automatic dialing - Group keys.......................................................
R Receiving faxes....................................................... 62 - Receive reduce ................................................ 64 - Two-sided reception......................................... 63 Reception mode - A.M. mode.................................................. 27, 62 - AUTO mode ............................................... 27, 62 - MAN. mode ................................................ 27, 62 Remote reception....................................................
INDEX BY PURPOSE Fax setup Storing/settings Connecting the telephone line cord......................... 11 Daylight saving time setting .................................... 25 Dial mode ................................................................ 30 Distinctive ringing .................................................... 40 Entering your name and fax number....................... 21 How to enter characters .......................................... 20 Index function....................................
NOTICE FOR USERS IN CANADA AVIS POUR NOS UTILISATEURS AU CANADA "NOTICE : This product meets the applicable Industry Canada technical specifications." AVIS : Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada. "NOTICE : The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
AL-1661CS SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.
