Instruction manual

Sharp MX-3501N
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Page 14
Color at Work
®
Sharpdesk
A one-user license for Sharpdesk is
bundled with the Sharp MX-3501N.
Sharpdesk is a document management
tool with many features found in advanced
enterprise-level products. It communicates
with Sharp MFPs and scanners, letting
console users scan images to the desktop.
Its key features include:
• Indexing to create searchable files
• Desktop with thumbnail file viewing
• Integrated Document Composer for
time-saving layout and printing
• Optical character recognition (OCR) to
convert scanned pages into editable
text
• Output Zones for distributing files to
email, printers, PC Fax, Composer,
and other user applications
• PDF creation tool allowing users to
convert documents into this common
portable document file format
Sharpdesk’s search and indexing functions
makes locating documents a fairly simple
process.
For supported text document types —
principally .doc, .html, and .pdf. — the
search function performs a keyword match
on contents. This requires that the user
first indexes all relevant files through the
indexing function in order to create a
keyword database. Indexing can then be
scheduled to run periodically so that new
files become automatically searchable.
The search function is not restricted to
text. Users can also search on file
attributes such as name, type, path, size,
and modified date.
An advanced function lets users search on
a limited amount of data as well.
Sharpdesk can search on subject, author,
keyword, title, and comment fields
associated with MS Office. This field data
can be entered in the properties dialog box
that’s displayed (and modified) when you
click on a document icon.
The advanced search function works by
performing a Boolean search of all file and
document attributes along with the search
word. Users therefore can focus the text
search on only relevant files for speedier
results.
During the installation of Sharpdesk,
the Network Scanner Tool Setup creates
four standard scan routes.