Instruction manual

Sharp MX-3501N
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Page 35
Color at Work
®
Scan
One of the productivity boosting features
we like about the Sharp MX series is its
simple, uniform console interface. The
interface lets you quickly get the job done
with minimal drill down. This need for user-
friendliness is most important in the scan
function of the device, where users are
typically carrying out more selections at
the touch screen.
Users can scan to email, scan to desktop,
and scan to FTP. Destination addressing is
maintained through a single address book
stored at the device or via a central LDAP
address book resource.
Information common to all transmission
methods are the symbolic name assigned
to the destination (person, fax, directory
name, etc.) and the file format. This
information can be entered using the
Imager Home interface or through the
console interface.
Console users click on the Address
Directory soft button to bring up these
symbolic addresses, which are organized
alphabetically, into group addresses, or by
most frequently-used. As the directories
become larger, the global scan function
can be used to bring up the address that
matches the search.
Console users can also enter addresses
dynamically. The QWERTY interface lets
users enter email addresses, subjects, as
well as an email body. While not available
on the test unit made available to BERTL,
Sharp is bringing out a hard key QWERTY
keypad which will be attached to the front
of the device making the process of
entering information even faster and
accurate
For added security, Sharp has included the
ability to restrict access of the scanning
function to only those users who can
provide an authenticated network ID and
password, with the From field being force-
populated with the logged in user’s
credentials. This allows administrators to
keep track of all scanning carried out
throughout the company, satisfying one of
the data security measures within HIPAA.
Attachment Options
The Sharp MX-3501N offers a choice of
TIFF, JPEG, or PDF file creation options,
and two different compression algorithms,
MH, (modified Huffman) and MMR
(modified modified read).
We were pleased to see that the
administrator can set limits for attachment
creation based on either number of pages
or by bandwidth size. This is an important
consideration in law firms where files being
submitted to courts have to comply to strict
guidelines which can be either page or
bandwidth related.
The ability to control bandwidth also
assists organizations with bandwidth limits
on the corporate firewall ensuring that all
emails make it outside the company limits.
Job Build
We were disappointed to again find that
there was no ability to combine scans from
the platen with those from the document
feeder.
Single Pass Design
The 150-sheet, single-pass design
document feeder makes the MX-3501N an
attractive proposition within scan-intensive
environments. The single-pass design
produces a range of benefits including
higher duplex productivity, less wear and
tear on originals and the potential for
raised reliability versus the more tortuous
reversing document feeder of some rivals.