59380701.
Copyright Information Copyright © 2006 Sharp Electronics Corporation and its suppliers. Document Information ________________________________ Sharp AR-C265P User’s Guide P/N 59380701, Revision 1.0 August, 2006 Disclaimer__________________________________________ Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control.
Contents Copyright Information . . . . . . . . . . . . . . . . . . . . . . . . 2 Document Information . . . . . . . . . . . . . . . . . . . . . . . . 2 Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Trademark Information . . . . . . . . . . . . . . . . . . . . . . . 2 Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . 2 Notes, Cautions, etc. . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Illustrations . . . . . . . . . . . . . . . . . . . . . . . . . .
Multi-purpose Tray. . . . . . . . . . . . . . . . . . . . . . . . . . 68 Consumables and Replacement Supplies . . . . . . . . .72 Life Expectancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Part Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Replace a Toner Cartridge . . . . . . . . . . . . . . . . . . . . 73 Replace an Image Drum . . . . . . . . . . . . . . . . . . . . . . 79 Replace the Fuser . . . . . . . . . . . . . . . . . . . . . . . . . .
Check to see if saved Driver Settings are used . . . . . 167 Restore Default Driver Settings . . . . . . . . . . . . . . . . 168 Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . .173 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Banners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Black Finish. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Notes, Cautions, etc. Illustrations ______________________ Illustrations and components are representative only. Your unit may differ slightly from those pictured in this document. NOTE A note appears like this. A note provides additional information to supplement the main text which helps you to use and understand the product. Important! An important message appears like this. An important message provides supplemental information which can prevent potential problems.
Introduction Your new printer is designed with advanced features to give you clear, vibrant color printing and crisp black and white pages at high speed on a range of print media. Features _________________________ • Up to 26 pages per minute full color. • Up to 32 pages per minute in black and white. • 600 x 1200 dpi (dots per inch) print resolution. • Single Pass Color Digital LED technology. • 10 Base-T and 100 Base-TX network connection.
Parts of the Printer Front ____________________________ c53_01_printerfull.jpg 1. Output Stacker, face down Standard printed copy delivery point. Holds up to 250 sheets of 20-lb. (75 g/m²) paper. 2. Operator Panel Menu driven operator controls and LCD display panel 3. Paper Tray Standard paper tray. Holds up to 300 sheets of 20-lb. (75 g/m²) paper. 4. Multi-Purpose Tray Used for feeding transparencies, heavier paper stocks, envelopes and other special media.
Rear ____________________________ c51_01_backview.jpg 1. 2. 3. 4. 5. 6. On/Off Switch Socket for Power Cord USB Interface Network Interface Duplex Unit Rear Stacker (face up) Capacity 100 sheets When the rear paper stacker is folded down, paper exits the printer through the rear of the printer and is stacked face up. This is used for labels, heavy print media, envelopes and custom paper sizes. When used with the Multi-Purpose Tray, the paper path through the printer is essentially straight.
Paper (Print Media) General Information _____________________ CAUTION! Print media must be able to withstand 446°F (230°C) for 0.2 second.
Driver Settings ____________________ General Information Select the thickness/type of media on which you are printing a particular job, to produce optimum print results. This setting overrides the setting in the printer menu. If you are printing on a thick media such as card stock, be sure to select one of the thicker settings (Heavy, Ultra Heavy, Labels1, Labels 2) to get proper fusion of the toner to the page and to prevent possible damage to the printer.
Choices Choices are: Printer Setting, Light, Medium, Heavy, Ultra Heavy, Labels1, Labels2, Transparency, Glossy, User Type 1, User Type 2, User Type 3, User Type 4, and User Type 5. Light 16-19 lb. US Bond (64-74 g/m2) Medium 20-27 lb. US Bond (75-104 g/m2) Heavy 28-32 lb. US Bond (105-120 g/m2) 58-67 lb. Index Ultra Heavy 33-54 lb. US Bond (124-203 g/m2) 68-113 lb. Index If the Ultra Heavy setting does not give proper toner fusion, you can try the Label settings. Labels1 For labels 0.1 to 0.
Matrix: Driver Setting, Actual Weight, Paper Tray, Duplex Option, and Paper Exit Driver Setting Actual Weight Feed Tray Light 16-19 lb. US Bond 64-74 g/m² 55-64 Kg Tray 1 Tray 2 No Topa Rearb Medium 20-27 lb. US Bond 75-104 g/m² 65 - 89 Kg Tray 1 Tray 2 MP Tray Yes Top Rear Heavy 28-32 lb. US Bond (105-120 g/m²) 90 - 103 Kg Tray 1 Tray 2 MP Tray Yes (restricted to 28 lb. maximum) Rear Only Ultra Heavyc 33-54 lb.
Face up / Straight through / Rear Exit If you are using heavy media, transparencies, envelopes or labels, use the face up (straight through) paper feed path. For face up printing (straight-through path), make sure the rear exit is open and the paper support is extended. • Paper is stacked in reverse order. • Tray capacity is about 100 sheets. Actual capacity depends on paper weight. c53_72_rear3.
Windows The normal default for these items is automatic detection. CAUTION! 1. If type and weight are not correctly set, • print quality deteriorates • the fuser roller may be damaged. 2. If the settings in the printer differ from those selected on your computer, the printer does not print. An error message displays. 3. The following printer settings are given as a guide only. Some software applications require the paper feed, size and media settings to be selected from within the application (page setup).
15. Click OK. 16. The document prints.
Macintosh OS 10.2 and 10.3 CAUTION! 1. If type and weight are not correctly set, • print quality deteriorates • the fuser roller may be damaged. 2. If the settings in the printer differ from those selected on your computer, the printer does not print. An error message displays. 3. The following printer settings are given as a guide only. Some software applications require the paper feed, size and media settings to be selected from within the application (page setup). 1. Open the file you want to print.
Paper, US Bond ____________________ General Information NOTE To determine if a paper weight is US Bond or Index, check the metric equivalent. 35 lb US Bond = 132 g/m2 35 lb Index = 64 g/m2 For more information, go to www.paper-paper.com/ weight.html The size, weight, and type of the paper (print media) determine: • which paper feed tray can be used • which paper exit path can be used • whether you can use double sided (duplex) printing Single sided printing is also known as simplex printing.
Recommendations • Check www.sharpusa.com for the latest information on recommended papers for your printer. • Paper should be stored flat, away from moisture, direct sunlight and heat sources. • The use of heavily laid or textured paper will seriously affect the life of the image drum and give poor print quality. Print quality can be improved by changing the media setting to ‘Ultra Heavy.’ However, this will reduce the output speed and prevent the use of the duplex option.
Paper, Index ______________________ General Information NOTE To determine if a paper weight is US Bond or Index, check the metric equivalent. • 35 lb US Bond = 132 g/m2 • 35 lb Index = 64 g/m2 For more information, go to www.paper-paper.com/ weight.html The size, weight, and type of the paper (print media) determine: • which paper feed tray can be used • which paper exit path can be used • whether you can use double sided (duplex) printing Single sided printing is also known as simplex printing.
changing the media setting to ‘Ultra Heavy.’ However, this will reduce the output speed and prevent the use of the duplex option. If the Ultra Heavy setting does not give proper toner fusion, you can try the Label settings. • Avoid: – Damp, damaged or curled paper. – Very smooth, shiny or glossy paper. – Heavily embossed letterhead paper, very rough paper or paper that has a large grain difference between the two sides. – Paper with perforations, cut-outs or ragged edges.
Letterhead _______________________ General Information The size, weight, and type of the paper (print media) determine: • which paper feed tray can be used • which paper exit path can be used • whether you can use double sided (duplex) printing Single sided printing is also known as simplex printing. These settings can be made in the printer menu or in the printer driver. Application settings override driver settings. Driver settings override printer menu settings.
Recommendations CAUTION Print media must be able to withstand 446°F (230°C) for 0.2 second. Only use letterhead designed for color laser printers and photocopiers. Don’t use very smooth, shiny or glossy paper. Don’t use heavily embossed headed paper, very rough paper or paper that has a large grain difference between the two sides. • Check www.sharpusa.com for the latest information on recommended papers for your printer.
Driver Settings To select a paper type in the driver, see: Windows: page 15 Macintosh OS 10.2 and 10.3: page 17 Loading Trays 1 and 2 Long edge feed Face down, top toward the back of the printer. Letr_lef.bmp Short edge feed face down, top to the right ltrhd_se.
Loading Multi-purpose Tray (Manual Feed) Long edge feed Face up, top to the back of the printer manl_le.jpg Short edge feed Face up, top to the left manl_se.
Envelopes ________________________ General Information Envelopes can only be fed from the multi-purpose (MP / manual feed) tray. Envelopes can only exit the printer face-up (straight through, rear exit). Recommendations CAUTION Print media must be able to withstand 446°F (230°C) for 0.2 second. Envelopes.jpg 1. Use only recommended envelopes. For more information, see “Print Media“ in your Handy Reference Guide or www.sharpusa.com. 2.
Driver Settings To select a paper type in the driver, see: Windows: page 15 Macintosh OS 10.2 and 10.3: page 17 Loading Trays 1 - 2 Envelopes cannot be fed from paper trays 1 - 2. Multi-purpose Tray (Manual Feed) Face up (flap side down), top to the left (into the printer) C96_LoadPaperMPTray_Envelopes_crop.JPG Paper Exit If you are using heavy media, transparencies, envelopes or labels, use the face up (straight through) paper feed path.
• Tray capacity is about 100 sheets. Actual capacity depends on paper weight. c53_72_rear3.
Labels ___________________________ General Information Labels can only be fed from the multi-purpose (MP / manual feed) tray. Labels can only exit the printer face-up (straight through, rear exit). Avery 5161 White Laser Labels (letter size) work well with your printer. Check www.sharpusa.com for the latest information on media for your printer. Recommendations CAUTION Print media must be able to withstand 446°F (230°C) for 0.2 second. • Only use labels designed for color laser printers and photocopiers.
Multi-purpose Tray (Manual Feed) Face up (print side up) Default = long edge feed. C96_LoadPaperMPTray_Labels_crop.JPG Paper Exit If you are using heavy media, transparencies, envelopes or labels, use the face up (straight through) paper feed path. For face up printing (straight-through path), make sure the rear exit is open and the paper support is extended. • Paper is stacked in reverse order. • Tray capacity is about 100 sheets. Actual capacity depends on paper weight. c53_72_rear3.
Transparencies ____________________ General Information Transparencies can only be fed from the multi-purpose (MP / manual feed) tray. Transparencies can only exit the printer face-up (straight through, rear exit). Recommendations CAUTION Print media must be able to withstand 446°F (230°C) for 0.2 second. 1. 2. 3. Only use transparencies designed for color laser printers and photocopiers. Only use recommended transparencies 3M CG3720 Avoid office transparencies designed for use by hand with marker pens.
Multi-purpose Tray (Manual Feed) Face up (print side up) Default = long edge feed. C96_LoadPaperMPTray.jpg Paper Exit If you are using heavy media, transparencies, envelopes or labels, use the face up (straight through) paper feed path. For face up printing (straight-through path), make sure the rear exit is open and the paper support is extended. • Paper is stacked in reverse order. • Tray capacity is about 100 sheets. Actual capacity depends on paper weight. c53_72_rear3.
Paper Trays General Information ________________ You can select • the paper tray used by your print job • if the printer checks whether the size paper loaded in the selected tray matches that required for the document being printed (Paper Size Check) • if the printer automatically matches the printer job’s paper size to a paper tray (Auto Select) • if a paper tray (Tray 1) runs out of paper, your printer can automatically switch to another paper tray (MP Tray, optional Tray 2) loaded with the same ty
Select in the driver _________________ Windows PostScript 1. 2. 3. 4. 5. 6. Open the file you want to print. Click File → Print. Select your printer. Click Properties. Click the Paper/Quality tab. Under Tray Selection, at Paper Source, click on the arrow to open the drop down list. Make your selection. Choices are: Automatically select, Multi-purpose tray, Tray 1, Tray 2, Plain Paper, Letterhead, Transparency, Labels, Bond Paper, Recycled Paper, Card Stock, Rough Paper, Envelopes.
Windows PCL 1. 2. 3. 4. 5. 6. Open the file you want to print. Click File → Print. Select your printer. Click Properties. Click the Setup tab. Under Source, click on the arrow to open the drop down list. Make your selection. Choices are: Automatically select, Multi-purpose tray, Tray 1, Tray 2, Plain, Recycled, Letterhead, Bond, Card Stock, Rough, Labels, Transparency Automatically select The printer automatically selects the paper tray.
Macintosh 1. 2. 3. 4. Open the file you want to print. Click File → Print. Open the drop-down list below Presets. Select Paper Source. Make your selection. Auto The printer automatically selects the paper tray. Multi Purpose Tray / Tray1 / Tray 2 Tray 2 appears only if an optional tray is installed. Select a specific paper tray. For example: You are printing a job on special media (letterhead). Place the media in the Multi Purpose Tray.
Paper Size, Feed, and Exit ___________ Tray 1 and Optional Tray 2 Feed Exit Paper size Tray 1 Tray 2 Topa Rearb Letter (8½ x 11'') S, Dc S, D S, D S, D Legal-14 (8½ x 14'') S, D S, D S, D S, D Legal-13.5 (8½ x 13.
Multi-Purpose Tray Paper size Feed MP Tray Exit Reara Exit Topb Letter 8½ x 11'' Yes Yes Yes Legal-14 8½ x 14'' Yes Yes Yes Legal-13.5 8½ x 13.5'' Yes Yes Yes Legal-13 8½ x 13'' Yes Yes Yes Executive 7¼ x 10½'' Yes Yes Yes A4 210 x 297 mm Yes Yes Yes A5 145 x 210 mm Yes Yes Yes B5 182 x 257 mm Yes Yes Yes Envelopes COM-10 Yes Yes No Custom Minimum 3.94 to 5.83'' 100 x 148 mm Maximum 8½ x 14'' 216 x 356 mm Bannerc Yes Yes No a.
Tray 1 ___________________________ General Information Use Tray 1 for regular paper, standard sizes, standard weights. If a paper tray (Tray 1) runs out of paper, your printer can automatically switch to another paper tray (MP Tray, optional Tray 2) loaded with the same type of paper. This is called Auto Switching. See “Auto Switching” on page 52. • Capacity about 300 sheets (20-lb. [75 g/m²] paper) • Loading See Loading Paper, “Trays 1 and 2” on page 65.
Duplexing Restrictions Important! You can duplex • • paper paper weights up to 28 lb. US Bond 58 lb. Index 105 g/m2 metric You cannot duplex • • • • labels envelopes transparencies paper weights above 28 lb. US Bond 58 lb.
Paper Sizes and Exit Paths Feed Exit Paper size Tray 1 Tray 2 Topa Rearb Letter (8½ x 11'') S, Dc S, D S, D S, D Legal-14 (8½ x 14'') S, D S, D S, D S, D Legal-13.5 (8½ x 13.5'') S, D S, D S, D S, D Legal-13 (8½ x 13'') S, D S, D S, D S, D Executive (7¼ x 10½'') S, D S, D S, D S, D A4 (210 x 297 mm) S, D S, D S, D S, D A5 (145 x 210 mm) S, D S, D S, D S, D A6 (105 x 148 mm) S Not Usable Not Usable S B5 (182 x 257 mm) S, D S, D S, D S, D Custom S: min. 3.
Tray 2 ___________________________ General Information Use Tray 2 for regular paper, standard sizes, standard weights. If a paper tray (Tray 1) runs out of paper, your printer can automatically switch to another paper tray (MP Tray, optional Tray 2) loaded with the same type of paper. This is called Auto Switching. See “Auto Switching” on page 52. • Capacity about 530 sheets (20-lb. [75 g/m²] paper) • Loading See Loading Paper, “Trays 1 and 2” on page 65.
Duplexing Restrictions Important! You can duplex • • paper paper weights up to 28 lb. US Bond 58 lb. Index 105 g/m2 metric You cannot duplex • • • • labels envelopes transparencies paper weights above 28 lb. US Bond 58 lb.
Paper Sizes and Exit Paths Feed Exit Paper size Tray 1 Tray 2 Topa Rearb Letter (8½ x 11'') S, Dc S, D S, D S, D Legal-14 (8½ x 14'') S, D S, D S, D S, D Legal-13.5 (8½ x 13.5'') S, D S, D S, D S, D Legal-13 (8½ x 13'') S, D S, D S, D S, D Executive (7¼ x 10½'') S, D S, D S, D S, D A4 (210 x 297 mm) S, D S, D S, D S, D A5 (145 x 210 mm) S, D S, D S, D S, D A6 (105 x 148 mm) S Not Usable Not Usable S B5 (182 x 257 mm) S, D S, D S, D S, D Custom S: min. 3.
Multi-Purpose Tray (MP Tray) [Manual Feed] ____________________ General Information This tray is also called the manual feed tray. Use the Multi-Purpose Tray (MP Tray) for printing card stock, labels, envelopes and transparencies. If a paper tray (Tray 1) runs out of paper, your printer can automatically switch to another paper tray (MP Tray, optional Tray 2) loaded with the same type of paper. This is called Auto Switching. See “Auto Switching” on page 52.
Duplexing Restrictions Important! You can duplex • • paper paper weights up to 28 lb. US Bond 58 lb. Index 105 g/m2 metric You cannot duplex • • • • labels envelopes transparencies paper weights above 28 lb. US Bond 58 lb.
Paper Sizes and Exit Paths Paper size Feed MP Tray Exit Reara Exit Topb Letter 8½ x 11'' Yes Yes Yes Legal-14 8½ x 14'' Yes Yes Yes Legal-13.5 8½ x 13.5'' Yes Yes Yes Legal-13 8½ x 13'' Yes Yes Yes Executive 7¼ x 10½'' Yes Yes Yes A4 210 x 297 mm Yes Yes Yes A5 145 x 210 mm Yes Yes Yes B5 182 x 257 mm Yes Yes Yes Envelopes COM-10 Yes Yes No Custom Minimum 3.94 to 5.83'' 100 x 148 mm Maximum 8½ x 14'' 216 x 356 mm Bannerc Yes Yes No a.
Auto Tray Select ___________________ General Information Your printer can automatically match the printer job’s paper size to a paper tray (1-5 and Manual Feed [Multipurpose Tray]). NOTE The Paper Size for Manual Feed (Multipurpose Tray) must be set through the operator panel for Auto Tray Select to work. For more information, Windows, PostScript: see page 49 Windows, PCL: see page 50 Macintosh OS 9.x: see page 51 Macintosh OS 10.1 & 10.2: see page 51 Macintosh OS 10.
Windows PostScript For more information, see “General Information” on page 48. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Layout tab. 6. Next: Print. Windows 98 / Me : On Settings, next to Paper Source, click Automatically Select. Windows NT: On Advanced, next to Paper Source, click Automatically Select. Windows XP/2000: On Paper Quality, next to Paper Source, click Automatically Select. 7. Change any other settings as desired.
Windows PCL For more information, see “General Information” on page 48. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. On Setup, under Media, beside Source, click Automatically Select. 6. Change any other settings as desired. 7. Click OK. 8. The main Print screen appears. 9. Change any other settings as desired. Print. 10. Click OK. 11. The document prints.
Macintosh OS 9.x For more information, see “General Information” on page 48. 1. Open the file you want to print. 2. Click File → 3. On General Controls, under Paper Feed Tray, select Automatic Selection. Print. Macintosh OS 10.1 & 10.2 For more information, see “General Information” on page 48. 1. Open the file you want to print. 2. Click File → 3. On the Paper Feed panel, select All Pages. 4. Select Automatic Selection. Print. Macintosh OS 10.
Auto Switching ____________________ General Information NOTE When a paper tray runs out of paper, the printer automatically switches to the next available paper tray when • more than one paper tray is installed and • AUTO TRAY SWITCH is set to ON. This setting is in the Tray Configuration Sub Menu of the top level menu Menus. Refer to “Printer Menu” on page 53. If you use the Multi-Purpose (MP) Tray, you must set a paper size for the MP Tray through the control panel. See “Changing Settings” on page 92.
Macintosh OS 9.x: see page 56 Macintosh OS 10.1 & 10.2: see page 56 Macintosh OS 10.3: see page 56 Printer Menu This function is enabled in the Print Menu. The factory default is ON. To change the setting: C53_Panel.eps 1. Press MENU + repeatedly until you see PRINT MENU AUTO TRAY SWITCH 2. Press ENTER. 3. Press MENU + repeatedly until you see PRINT MENU AUTO TRAY SWITCH 4. Press ENTER. 5. Press MENU + and/or MENU – repeatedly until you see the desired setting (ON or OFF). 6.
Windows PostScript For more information, see “General Information” on page 52. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Layout tab. 6. Click Advanced. 7. Under Document Options, Printer Features, next to Tray Switch, select ON. 8. Change any other settings as desired. 9. Click OK. Print. 10. The main Print screen appears. 11. Change any other settings as desired. 12. Click OK. 13. The document prints.
Windows PCL For more information, see “General Information” on page 52. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Setup tab. 6. Click Paper Feed Options. 7. Click in the box next to Media Check. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 8. Change any other settings as desired. 9. Click OK. 10. The Setup tab screen appears. 11. Change any other settings as desired.
Macintosh OS 9.x For more information, see “General Information” on page 52. 1. Open the file you want to print. 2. Click File → 3. On General Controls, under Paper Feed Tray, select Automatic Selection. Print. Macintosh OS 10.1 & 10.2 For more information, see “General Information” on page 52. 1. Open the file you want to print. 2. Click File → 3. On the Paper Feed panel, select All Pages. 4. Select Automatic Selection. Print. Macintosh OS 10.
Paper Size Check __________________ General Information If Paper Size Check is turned on (enabled), the printer checks whether the size paper loaded in the selected tray matches that required for the document being printed.
Windows PostScript 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Layout tab. 6. Click Advanced. 7. Under Document Options, Printer Features, click Media Check. 8. Change any other settings as desired. 9. Click OK. Print. 10. The Layout tab screen appears. 11. Change any other settings as desired. 12. Click OK. 13. The main Print screen appears. 14. Change any other settings as desired. 15. Click OK. 16.
Windows PCL 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Setup tab. 6. Click Paper Feed Options. 7. Click in the box next to Media Check. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 8. Change any other settings as desired. 9. Click OK. 10. The Setup tab screen appears. 11. Change any other settings as desired. 12. Click OK. 13. The main Print screen appears. 14.
Macintosh 1. Open the file you want to print. 2. Click File → 3. Open the drop-down list below Presets. Select Printer Option. 4. Make your selection for Paper size check. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5. Change any other settings as desired. 6. Click Print.
Paper Exit Paths Face Down (Top Exit) _______________ CAUTION! Don’t open or close the rear paper exit while printing. If you do, it may cause a paper jam. Always use the face up (rear) stacker [straight through exit path] for thick paper (card stock etc.). • Capacity up to 250 sheets of standard paper 20-lb. US Bond 42 lb. Index, 75 g/m² metric • Paper Weights up to 47 lb. US Bond 98 lb.
Face Up (Rear Exit) ________________ CAUTION! Don’t open or close the rear paper exit while printing. If you do, it may cause a paper jam. Always use the face up (rear) stacker [straight through exit path] for thick paper (card stock etc.). c53_72_rear3.jpg Open the face up stacker at the rear of the printer and pull out the tray extension. When the face up stacker is open, paper exits via this path, regardless of driver settings. • Capacity up to 100 sheets of standard paper 20 lb. US Bond 42 lb.
• Paper Weights up to NOTE Always use this stacker and the Multi-Purpose Tray for paper stocks heavier than 47 lb. US Bond (98 lb. Index, 176 g/m² metric). 54 lb. US Bond 113 lb. Index 203 g/m² metric • Print Sequence Papers are printed face up. For multi-page documents, Select “Reverse print order” in your application Print dialog box (Click File → Print → Options). This puts the printed stack in the correct order.
Duplex Unit_______________________ General Information The Duplex Unit enables your printer to print on both sides of the page. See “Duplex Printing” on page 265.
Loading Paper Trays 1 and 2 _____________________ NOTE If you have the optional second paper tray installed: • If you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray and reload it while the printer is printing. • If you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray while printing. This will cause a paper jam. 1. Remove the paper tray from the printer. c53_11_opntra.jpg 2. Fan the paper to be loaded at the edges (1) and in the middle (2).
3. Load paper print side down. Make sure the rear stopper (1) and paper guides (2) are snug against the paper. c53_13_instlpapr.jpg NOTE Load letterhead paper face down. The top edge is aimed towards the front of the printer. c53_76_trayabc.
4. Gently close the paper tray. c53_16_closetray.jpg NOTE To prevent paper jams: • Do not leave space between the paper and the guides and rear stopper. • Do not overfill the paper tray. Capacity depends on the type of paper stock. • Do not load damaged paper. • Do not load paper of different sizes or types at the same time. • Do not pull the paper tray out during printing (except as described above for the 2nd tray).
Multi-purpose Tray _________________ (MP Tray/Manual Feed) NOTE The MP Tray will take • a stack of media about 3/8'' (10 mm) high • about 10 envelopes • about 50 transparencies. Do not exceed the 3/8'' (10 mm) media stack height. 1. Open the MP Tray. c53_40_mptrayopen1_crop.jpg c53_41_mptrayopen2_crop.
c53_42_mptrayopen3_crop.jpg 2. Press down on the loading platform. c53_87a_mptrayplatformdwn.
3. Load the print media. Adjust the guides (1) to the size media being used. c53_39_mptrayload.jpg Letterhead Single-sided printing load with pre-printed side up and the top edge into the printer. Double-sided printing (duplex) load with pre-printed side down and top edge away from the printer (duplex unit must be installed). Envelopes Load print side up (flap down) with top edge to the left and short edge into the printer. You cannot duplex envelopes.
4. Press the blue tray latch (1) toward the paper stack to lift the paper platform into the feed position. c53_86_mptraylevercolr.
Consumables and Replacement Supplies Life Expectancy _________________________ See “Specifications” on page 122 Part Numbers __________________________ Toner Black AR-C265TBU Cyan AR-C265TCU Magenta AR-C265TMU Yellow AR-C265TYU Image Drum Black AR-C265BDR Cyan AR-C265CDR Magenta AR-C265MDR Yellow AR-C265YDR 120 V AR-C265FU1 230 V AR-C265FU2 Belt AR-C265TR1 Fuser Belt Sharp AR-C265P User’s Guide 72
Replace a Toner Cartridge ___________ c53_30_tonergroup.jpg REPLACE TONER nnn: zzzz TONER EMPTY nnn: ZZZZ = 410: YELLOW 411: MAGENTA 412: CYAN 413: BLACK 1. Press the cover release. Open the printer’s top cover fully. c53_02_opencvr.
WARNING! If the printer has been powered on, the fuser is HOT. This area is clearly labelled. Do not touch it. 2. Note the positions of the four cartridges: Cyan (1), Magenta (2), Yellow (3), Black (4). c53_09_lidup.jpg 3. Pull the colored toner release lever on the cartridge to be replaced towards the front of the printer. Shown: replacement of the black toner cartridge c53_74_tonerlvropen.
4. Lift the right-hand end of the cartridge. Then, pull the cartridge to the right to release the left-hand end. Remove the toner cartridge. Discard it in accordance with your local regulations. c53_80_tonrout.jpg Install a Toner Cartridge 5. Unpack the new toner cartridge. Gently shake it from side to side to loosen and distribute the toner evenly inside the cartridge. c53_04_shk_tnr.
6. Remove the adhesive tape from the underside of the cartridge. CAUTION! Do not touch the toner release lever until the toner cartridge is installed in the image drum. If you do, it will open the toner release slot and spill toner. 7. Hold the cartridge by its top center with the colored release lever to the right. Insert the left end of the cartridge into the top of the image drum. Push it firmly against the spring on the drum unit. c53_80_tonrout.
c53_73_tonerdrum.jpg 8. Lower the right end of the cartridge into the image drum unit. Press it firmly down in place. Then, push the colored lock lever back to open the toner slot and lock it in place. c53_75_tonrlvrclose.
IMPORTANT! The lever should move easily. If it does not, STOP! Push down on the toner cartridge to be sure that it is properly seated in the image drum. Press back on the lever again. To avoid toner spillage, DO NOT open the toner release lever until the toner cartridge is firmly seated in the image drum. 9. Use the provided LED lens cleaner. Gently wipe the LED. c5x_ledarray_bw.jpg 10. Close and latch the top cover. c53_45_latchcvr.
Replace an Image Drum _____________ c53_31_drumREV.jpg and c53_30_single_toner.JPG REPLACE IMAGE DRUM nnn: ZZZZ DRUM LIFE nnn: ZZZZ = 350: YELLOW 351: MAGENTA 352: CYAN 353: BLACK Important! You must replace the toner cartridge when you replace the image drum. The life expectancy of the cartridge will be reduced as the toner charges the new drum. 1. Press the cover release and open the top cover fully. c53_02_opencvr.
WARNING! If the printer has been powered on, the fuser is HOT. This area is clearly labelled. Do not touch it. 2. Note the positions of the four image drums: Cyan (1), Magenta (2), Yellow (3), Black (4). c53_09_lidup.jpg 3. Lift the image drum, complete with its toner cartridge, out of the printer. Discard it in accordance with your local regulations. c53_53_drumremove.
4. Unpack the new image drum. CAUTION! Image drum handling The image drum contains toner. To avoid spilling toner, be careful to keep it upright. c53_31_drum.jpg, Checkmark.bmp c53_79_drumtilt_3.jpg c53_78_drumtilt_2.
CAUTION! The green surface at the base of each image drum is very delicate and light sensitive. • Do not touch the green surface. • Never expose the drum to direct sunlight or to very bright room lighting. • Do not expose it to normal room light for more than 5 minutes. • If the image drum must be out of the printer for longer than 5 minutes, place the image drum inside a black plastic bag or carefully place it in a drawer or cabinet to keep it away from light. 5. 6.
7. Remove the clear plastic film. c53_25_removeclearsheet.jpg 8. If present, remove the silica gel pack. c53_24_removejell.
9. Place the image drum in the printer. c53_84_removedrumwithorange.jpg 10. Remove the orange drum seal. c53_83_removeorangething.
11. Install the new toner cartridge in the image drum. See “Install a Toner Cartridge” on page 75. c53_04_shk_tnr_CROP.JPG c53_05_remv_tape_CROP.jpg c53_80_tonrout_CROP.JPG c53_75crop_tonrlvrclose.
12. Use the provided LED lens cleaner. Gently wipe the LED. c5x_ledarray_bw.jpg 13. Close and latch the top cover. c53_45_latchcvr.
Replace the Fuser __________________ c53_104_fuser_transport_loc.jpg REPLACE FUSER 354: FUSER LIFE WARNING! If the printer has been powered on, the fuser is HOT. This area is clearly labelled. Do not touch it. Handle the fuser with extreme care. Hold it only by its handle, which is only mildly warm to the touch. If in doubt, switch the printer off. Wait at least 10 minutes for the fuser to cool before opening the printer cover. 1. Press the cover release. Fully open the printer’s top cover.
2. Pull the two blue fuser lock levers (1) towards the front of the printer. c53_59_fuser1.jpg 3. Hold the fuser by its handle. Lift the fuser out of the printer. If the fuser is still warm, place it on a flat surface which will not be damaged by heat. After letting the fuser cool down, discard it. c53_60_fuser2.
4. Remove the new fuser from its packaging. Remove any packing tape. 5. Push the orange transport lock to the left to release it. You’ll hear it snap. Remove it. c53_104_fuser_transport_loc.jpg 6. Hold the new fuser by the handle. The fuser pressure release lever (1) should be on the right. Lower the fuser into the printer. c53_60a_fuser2.
7. 8. Push the two blue retaining levers (1) toward the rear of the printer to lock the fuser in place. c53_61a_fuser3.jpg Close and latch the top cover. c53_45_latchcvr.
Printer Settings (Menu Settings) This section lists the menus accessed via the controls on the printer’s operator panel and displayed in the LCD window. Many of these settings can be overridden by settings in the printer driver. However, several of the driver settings can be left at “Printer Setting,” which will then default to the settings entered in these printer menus Print a list of the current settings _____ Menu Map NOTE .. = keep pressing the button repeatedly until you see the display indicated.
Changing Settings _________________ C53_Panel.eps 1. 2. Press + to enter the menu mode. Press +/ – to scan through the available menus until the menu you wish to enter appears on the display. NOTE The menus and their various listings vary depending on which options you have installed on your printer. 3. 4. 5. 6. 7. Press ENTER to enter the menu. Use +/ – to move up and down through the items in the selected menu. When the item you want to change is displayed, press ENTER to edit that item.
Example: Power Save Time To change the time interval for the printer to wait before going into Power Save mode (default setting is 60 MIN): 1. 2. Press + to enter the menu mode. Press + and/or – repeatedly until you see SYS CONFIG MENU 3. Press ENTER to go into the Sys Config Menu. POW SAVE TIME 60 MIN 4. Press ENTER to select the Power Save Time item. The value on the second line of the display begins flashing. POW SAVE TIME 60 MIN 5. * * Press + repeatedly until the interval (e.g.
Reset to Factory Defaults ____________ NOTE … = keep pressing the button repeatedly until you see the display indicated. To reset the printer menu to its original default settings: 1. 2. Press + to enter the Menu mode. Press + … MAINTENANCE MENU 3. Press ENTER. MENU RESET Execute 4. 5. Press ENTER. The printer resets and returns to the on-line state.
Replace the Belt Unit _______________ REPLACE BELT 355: BELT LIFE The belt unit is located under the four image drums. 1. Press the cover release and open the top cover fully. c53_02_opencvr.jpg WARNING! If the printer has been powered on, the fuser is HOT. This area is clearly labelled. Do not touch it. 2. Note the positions of the four image drums: Cyan (1), Magenta (2), Yellow (3), Black (4). It is essential that they go back in the correct order! c53_09_lidup.
3. Lift each of the image drum units out of the printer. Place them on a flat surface in a safe place away from direct sources of heat and light. CAUTION! The green surface at the base of each image drum is very delicate and light sensitive. • Do not touch the green surface. • Never expose the drum to direct sunlight or to very bright room lighting. • Do not expose it to normal room light for more than 5 minutes.
5. Turn the two locks about 45° counterclockwise to release the belt. c53_49_belt2.jpg 6. Pull up the handle and lift the belt unit out of the printer. c53_50_belt3.jpg 7. Unpack the new belt unit. Hold it with the blue handle toward the front of the printer.
8. Place the drive gear at the back of the belt unit in the gear at the left rear corner of the printer. Lower the belt unit into the printer. c53_51_belt4.jpg 9. Turn the two belt locks about 45° clockwise to secure the belt unit in place. c53_48_belt1.
10. Place the four image drums/toner cartridges back in the printer (1 = Cyan, 2 = Magenta, 3 = Yellow, 4 = Black). It is essential that they go back in the correct order! c53_09_lidup.jpg 11. Close and latch the top cover. c53_45_latchcvr.
Lists of Available Settings by Menu ____ Information Menu Item Action Explanation PRINT MENU MAP EXECUTE Prints the MenuMap (menu listing) with current settings shown. Information about your printer is also shown at the top of each MenuMap page. DEMO1 EXECUTE Prints the built-in Demo page.
Print Menu Notes: Factory default settings are shown in bold. Settings with a dagger (†) only appear when the appropriate option is installed. Item Settings Explanation COPIES 1 to 999 Enter the number of copies of a document to be printed. DUPLEX† ON OFF Enables or disables duplex printing. PAPER FEED TRAY1 TRAY2† MP TRAY Selects the default tray for paper feed.
Media Menu Notes: • Factory default settings are shown in bold. • Items with a dagger (†) only appear when the appropriate option is installed. Item Settings Explanation TRAY1 PAPERSIZE A4, A5, A6, B5, LEGAL14, LEGAL13.5, LEGAL13, LETTER, EXECUTIVE, CUSTOM Defines the size of paper loaded in Tray 1. TRAY1 MEDIATYPE PLAIN LETTERHEAD BOND RECYCLED ROUGH Defines the type of media loaded in Tray 1.
Item Settings Explanation MPT PAPERSIZE LETTER, EXECUTIVE, Defines the size of paper to LEGAL14, LEGAL13.5, be fed from the Multi-Purpose LEGAL13, A4, A5, A6, Tray. B5, CUSTOM, COM-9 ENVELOPE, COM-10 ENVELOPE, MONARCH ENV, DL ENVELOPE, C5 ENVELOPE MPT PAPERTYPE PLAIN, LETTERHEAD, TRANSPARENCY, LABELS, BOND, RECYCLED, CARD STOCK, ROUGH Defines the type of media to be fed from the Multi-Purpose Tray so that the printer can adjust its internal parameters for the media.
Color Menu Note: Factory default settings are shown in bold. The printer automatically adjusts color balance and density at appropriate intervals, optimizing the printed output for bright white paper viewed in natural daylight conditions. The items on this menu provide a means of changing the default settings for special or particularly difficult print jobs. Settings revert to their default values when the next print job is complete.
System Configuration Menu Note: Factory default settings are shown in bold. Items Settings Explanation POW SAVE TIME 5 15 30 60 240 Adjusts the time before the printer automatically switches into power saving mode. In this mode power consumption is reduced, but when a job is sent the printer will require a warm-up time of up to 1 minute before printing can begin.
USB Menu Note: Factory default settings are shown in bold. Item Settings Explanation SOFT RESET ENABLE DISABLE Enables or disables the SOFT RESET command. SPEED 480Mbps 12Mbps Sets the maximum transfer speed for the USB interface. SERIAL NUMBER ENABLE DISABLE ENABLE allows your computer to identify the printer by its USB interface serial number.
Network Menu Note: Factory default settings are shown in bold. Item Settings Explanation TCP/IP ENABLE DISABLE Enables or disables this network protocol. NETBEUI ENABLE DISABLE Enables or disables this network protocol. IP ADDRESS SET AUTO MANUAL Change this to Manual to specify the IP address through the front panel (see next entry). Required for non-DHCP networks. IP ADDRESS xxx.xxx.xxx.xxx Default = 198.168.100.100 Current assigned IP address. To change: • Press ENTER.
Item Settings Explanation TELNET ENABLE DISABLE Enables or disables Telnet config. facility. This item will not appear in the menu if TCP/IP is set to DISABLE. FTP ENABLE DISABLE Enables or disables communication via FTP. This item will not appear in the menu if TCP/IP is set to DISABLE. SNMP ENABLE DISABLE Enables or disables SNMP protocol.
Memory Menu Note: Factory default settings are shown in bold. Item Settings RECEIVE BUF AUTO SIZE 0.5MB 1MB 2MB 4MB 8MB 16MB Explanation Sets the size of the receive buffer.
System Adjust Menu Notes: • Factory default settings are shown in bold. • Items with a dagger (†) only appear when the appropriate option is installed. Item Settings Explanation X ADJUST -2.00MILLIMETER TO +2.00MILLIMETER Default = 0.00 Adjusts overall print position horizontally in 0.25 increments. Y ADJUST -2.00MILLIMETER TO +2.00MILLIMETER Default = 0.00 Adjusts overall print position vertically in 0.25 increments. DUPLEX X ADJUST† -2.00MILLIMETER TO +2.00MILLIMETER Default = 0.
Maintenance Menu Note: Factory default settings are shown in bold. Item Settings Explanation MENU RESET [EXECUTE] Resets menus to the default settings. SAVE MENU [EXECUTE] Saves current menu settings as default values. At confirmation prompt, press ENTER to confirm save, or CANCEL. POWER SAVE ENABLE DISABLE Change this setting to Disable if you do not want the printer to enter the power save mode after the specified time.
Usage Menu This menu is for information only. It provides an indication of total usage of the printer and the expected life left in its consumable items. This is particularly useful if you do not have a full set of replacement consumables on hand and you need to know how soon you will need them. • Items with a dagger (†) only appear when the appropriate option is installed. Item Explanation TOTAL PAGE COUNT The total number of pages printed. TRAY1 PAGE COUNT The total number of pages fed from Tray 1.
Menu Defaults_____________________ Information, Print, and Media Menus Note: Menus/Items with a dagger (†) only appear when the appropriate option is installed.
Color, System Configuration, and USB Menus Note: Menus/Items with a dagger (†) only appear when the appropriate option is installed.
Network and Memory Menus Note: Menus/Items with a dagger (†) only appear when the appropriate option is installed. Menu Item Default Setting NETWORK MENU TCP/IP ENABLE NETBEUI DISABLE IP ADDRESS SET AUTO IP ADDRESS 192.168.100.100 SUBNET MASK 255.255.255.000 GATEWAY ADDRESS 192.168.100.
System Adjust and Maintenance Menus Note: Menus/Items with a dagger (†) only appear when the appropriate option is installed. Menu Item Default Setting SYS ADJUST MENU X ADJUST 0.00 MILLIMETER Y ADJUST 0.00 MILLIMETER DUPLEX X ADJUST† 0.00 MILLIMETER DUPLEX Y ADJUST† 0.
Usage Menu Menu Item Default Setting USAGE MENU TOTAL PAGE COUNT nnnn TRAY1 PAGE COUNT nnnn TRAY2 PAGE COUNT† nnnn MPT PAGE COUNT nnnn COLOR PAGE COUNT nnnn MONO PAGE COUNT nnnn K DRUM LIFE REMAINING nn% C DRUM LIFE REMAINING nn% M DRUM LIFE REMAINING nn% Y DRUM LIFE REMAINING nn% BELT LIFE REMAINING nn% FUSER LIFE REMAINING nn% K TONER REMAINING nn% C TONER REMAINING nn% M TONER REMAINING nn% Y TONER REMAINING nn% Sharp AR-C265P User’s Guide 117
Options The following options are available for your printer: • Additional memory (FAM) (see below) • Duplex Unit (see page 119) • Hard Disk Drive (see page 120) • Second Paper Tray (see page 121) Instructions for installing these options are found in the packaging with the option. Additional Memory (RAM) ___________ c53_82_ram.jpg AR-C265SM1 (256 MB) AR-C265SM2 (512 MB) The basic printer comes equipped with 256 MB of main memory.
Duplex Unit_______________________ AR-C265ADU The Duplex Unit enables your printer to print on both sides of the page. See “Duplex Printing” on page 265.
Hard Disk Drive ___________________ AR-C265HD The hard disk drive enables • spooled printing • verified printing Sharp AR-C265P User’s Guide 120
Second Paper Tray _________________ c53_43_opttray2.jpg AR-C265PFU The second paper tray takes: • Up to 530 sheets of 20-lb. paper. • All the same size media as Tray 1 except A6. • Paper weight range 16 to 57 lbs. (60 to 203 g/m2).
Specifications Item Specification Dimensions 17.13'' W x 24.45'' D x 15.73'' H (435 mm W x 621 mm D x 399.5 mm H) Net Weight 63.3 lbs. (28.
Item Specification Duty cycle Maximum: 60,000 pages per month at 5% coverage (equivalent to an average business letter) Average: 6,000 pages per month Toner life Approximately 5,000 pages at 5% coverage Image drum life 20,000 pages at 3 pages per job Belt life 60,000 letter-size pages Fuser life 60,000 letter-size pages Sharp AR-C265P User’s Guide 123
Troubleshooting General Information ________________ This section provides information to help you deal with problems that may arise when using the printer.
Display Panel Messages _____________ Message Meaning What to Do * TONER SENSOR ERROR Flashes across the second line of the display: the indicated color toner (*) is missing from the printer. Open the top cover and make sure the indicated toner is there and properly seated in the printer: C = Cyan, Y = Yellow, M = Magenta, K = Black. ADD MORE MEMORY 420: MEMORY OVERFLOW The document size is too large for the printer’s memory. Reduce the size of the document.
Message Meaning What to Do CHECK FUSER 320: FUSER MISSING The fuser unit is not properly installed. Open the top cover and check to be sure that the fuser unit is properly seated in the printer and that the lock levers are pushed all the way toward the back of the printer: c53_61a_fuser3.jpg CHECK MP TRAY 390: PAPER JAM Paper has jammed while exiting the MP Tray. Clear the jam. See “Jam 390”, on page 146. CLOSE COVER 316: DUPLEX COVER OPEN The duplex cover is open or not properly latched.
Message Meaning What to Do LOAD mmm AND PRESS ONLINE SWITCH 490: MP TRAY EMPTY Print job from MP Tray has been received and the MP Tray is empty. Load the requested media (mmm) in the MP Tray and press ON-LINE. LOAD mmm nnn: tttt EMPTY A print job has been received and the indicated paper tray is empty. Load mmm media in the indicated (tttt) tray.
Message Meaning What to Do PRESS ONLINE SW INVALID DATA The printer has received invalid data. Press ON-LINE. Reprocess and resend the print job. REPLACE TONER nnn: * TONER EMPTY The indicated toner needs replacement. Replace the indicated toner: 410: Y = Yellow 411 M = Magenta 412: C = Cyan 413: K = Black REPLACE yyyy nnn: yyyy LIFE The indicated component is nearing end of life and should be replaced. Replace the indicated component: YYYY = Fuser, Belt, C Drum, Y Drum, M Drum, K Drum.
Paper Jams _______________________ General Information Jams can occur due to paper misfeeding from a paper tray or at any point along the paper path. When a jam occurs, the printer immediately stops. The control panel displays an error message. This message tells you where the first sheet is jammed. All jammed sheets must be removed in order to restore the printer to normal operation.
If paper jams are frequent • More than one sheet feeds at a time. • Paper curls. • Paper feeds at an angle. Possible cause Remedy The printer is not horizontal. Place the printer on a stable, level surface. The paper is too thin. Use the correct type of paper. See “Paper (Print Media)” on page 10. The paper is moist or affected by static. Store paper within specified temperature and humidity levels. See “Specifications” on page 122. The paper is creased or wrinkled.
Jam 370, 373 and 383 OPEN DUPLEX COVER nnn: PAPER JAM nnn = 370, 373, 383 1. Press the duplex cover release. Open the duplexer cover. c53_54_duplex1.jpg 2. Remove any jammed sheets. c53_65a_jamduplex1.
c53_99a_jam37x.jpg c53_88a_jam.jpg 3. Close the duplex unit cover. c53_95a_duplexjam.
Jam 371 OPEN DUPLEX COVER 371: Paper Jam 1. 2. Turn off the printer. Pull out the duplexer. c53_96_jam371a.jpg 3. Pull the duplexer lid to unlock it. c53_97_jam371b.
4. Open the lid. Remove the jammed sheet. c53_98_jam371c.jpg 5. Close the lid. Push it back to lock it in place. c53_97_jam371b.jpg 6. Push the duplexer back into the printer. c53_96_jam371a.jpg 7. Turn on the printer.
Jam 372 and 380 OPEN FRONT COVER nnn: PAPER JAM nnn = 372 or 380. 1. Lift the front cover release. Pull open the front cover. c53_58_frcvropen.jpg 2. Remove any jammed sheets. c53_66_jamfront.
3. Close the front cover. c53_57_frcvrclose.
Jam 381 OPEN TOP COVER 381: Paper Jam 1. Press the cover release. Fully open the printer’s top cover. c53_02_opencvr.jpg 2. Note the positions of the four image drums: Cyan (1), Magenta (2), Yellow (3), Black (4). It is essential that they go back in the correct order! c53_09_lidup.
WARNING! If the printer has been powered on, the fuser is hot. This area is clearly labelled. Do not touch it. 3. Lift each of the image drum/toner cartridge units out of the printer. Place them on a flat surface in a safe place away from direct sources of heat and light. c53_53_drumremove.
CAUTION! The green surface at the base of each image drum is very delicate and light sensitive. • Do not touch the green surface. • Never expose the drum to direct sunlight or to very bright room lighting. • Do not expose it to normal room light for more than 5 minutes. • If the image drum must be out of the printer for longer than 5 minutes, place the image drum inside a black plastic bag or carefully place it in a drawer or cabinet to keep it away from light. 4.
NOTE Warning! If the printer has been printing, the fuser will be HOT! If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back. See step 4 under “Jam 382” . To remove a sheet trapped in the fuser: 1. 2. 3. 4. Grasp the edge of the sheet. Push the fuser pressure release lever (1) towards the front and down. Lift out the sheet. Let go of the fuser pressure release lever. c53_64_jambelt2.
5. Place the four image drums/toner cartridges back in the printer. Be sure to place them in the proper sequence (1 = Cyan, 2 = Magenta, 3 = Yellow, 4 = Black). c53_09_lidup.jpg 6. Close the top cover. c53_45_latchcvr.
Jam 382 OPEN TOP COVER 382: Paper Jam 1. Open the top cover. c53_02_opencvr.jpg 2. Gently pull the sheet out. • If the sheet does not come out easily, go to the next step. • If the sheet does come out, close the cover. c53_68_jamtop_crop.
3. Lower the rear exit tray. c53_70a_rear1.jpg 4. Pull out the jammed sheet. c53_67a_jamrear.
Important! WARNING! The fuser may be HOT! If the sheet is difficult to remove, it is partially jammed in the fuser. To get it out, reach around the top cover and press down on the fuser pressure release lever (1) before pulling the sheet out. Then let go of the fuser pressure release lever. c53_91_jam382_3.jpg 5. Close the rear exit. c53_70a_rear1.
6. Close the top cover. c53_45_latchcvr.
Jam 390 CHECK MP TRAY 390: Paper Jam Sheet has just entered the printer 1. Gently pull the sheet out of the printer. c53_81_jammptray.jpg Sheet can’t easily be pulled out from the front 1. Lift the front cover release. Pull open the front cover. c53_102_jam390.
2. Remove any jammed sheets. c53_94_jam390.jpg 3. Close the front cover. c53_102_jam390.
Jam 391 and 392 OPEN FRONT COVER nnn: PAPER JAM nnn = 391 or 392 1. Pull out the appropriate tray. 391 = Tray 1 392 = Optional Tray 2. 2. Remove any sheet jammed as it exited the tray. c53_101a_jam392.jpg, c53_100a_jam391.
3. Open the front cover. c53_58_frcvropen.jpg 4. Remove any jammed sheets. c53_66_jamfront_crop.jpg 5. Close the front cover. c53_57a_frcvrclose.
Print Quality Problems ______________ Blurred print (letter edges) Possible cause Remedy LED is dirty. Clean LED with lens cleaner or soft tissue. Cannot print desired color because toner is low. Replace toner cartridge. See “Replace a Toner Cartridge” on page 73. Blurred print (one side of page) Possible cause Remedy Top cover is not properly closed. Press the cover release latch and open, then close, the cover. One or more of the toner cartridges is not seated properly.
Fading (Vertical) Possible cause Remedy LED head is dirty. Clean LED head with lens cleaner or soft tissue. Toner is low. Change toner cartridge. Paper is unsuitable for printer. Use recommended paper. Light Print Possible cause Remedy The toner cartridge is incorrectly installed. Reinstall the toner cartridge. See “Replace a Toner Cartridge” on page 73. Toner is low. Change toner cartridge. See “Replace a Toner Cartridge” on page 73. The paper is moist.
Lines, Black (Vertical) Possible cause Remedy Image drum is damaged. Replace image drum. See “Replace an Image Drum” on page 79. Toner is low. Change toner cartridge. See “Replace a Toner Cartridge” on page 73. Periodic black lateral lines or spots. If the lines or spots occur at intervals of approximately 44 to 94 mm The green surface of the image drum is damaged or dirty. If damaged, replace the image drum cartridge. See “Replace an Image Drum” on page 79.
Shading on unprinted sections Possible cause Remedy Paper has been affected by static electricity. Store paper within specified temperature and humidity levels. See “Specifications” on page 122. Paper is too thick. Use recommended paper. See “Paper (Print Media)” on page 10. Toner is low. Replace toner cartridge. See “Replace a Toner Cartridge” on page 73. Toner rubs off when you rub the printed surface. Possible cause Remedy Media Weight and Media Type settings may not be appropriate.
USB Problems _____________________ Cannot configure for USB connection NOTE Windows NT 4.0 does not support USB. Windows 98 upgraded from Windows 95 may not support USB. Possible cause Remedy USB cable does not meet specifications. Use USB cable to specification Ver.2.0. Interface is disabled. Check that USB interface is set to Enable in the menu (USB MENU → USB → ENABLE). Configuration procedure was not correctly followed or cancelled. Configure again from the beginning.
Cannot print • PRNUSBx write error is displayed. Possible cause Remedy Interface is disabled. In the printer menu settings, enable the USB interface (USB MENU → USB → ENABLE). Printer is switched OFF. Turn on the printer. Printer interface cable is disconnected. Reconnect the printer interface cable. A converter, buffer, extension cable or USB hub is being used. Test by connecting the printer and computer directly. Printer driver output port is incorrect.
Application error___________________ or General Protection Fault_____________ Possible cause Remedy Application is not suitable for the operating system. Upgrade the application. Memory is insufficient for number of applications running. Close all other applications. Print file is corrupted. Correct or recreate the file. Memory is insufficient for application. Increase computer’s memory. Printer driver is incorrectly configured. Correctly configure printer driver.
Paper Size Change Request __________ Possible cause Remedy Paper loaded in tray is different size from that formatted in software application. Either change paper in tray to match size formatted in application and press ON-LINE to continue, or continue printing on existing paper by pressing ON-LINE. Printer does not go online ___________ Possible cause Remedy Bad connection Switch off the printer and disconnect the power cable. Reconnect the power cable and switch the printer on.
Printer takes a long time to start printing Possible cause Remedy The printer has to In the printer menu settings, set power save to warm up returning a higher value to increase the length of time from power save mode. before entering power save mode (SYS CONFIG MENU → POW SAVE TIME). The image drum carries out a cleaning process to ensure print quality, which takes time. Wait until this process has been completed. The fuser unit adjusts temperature, which takes time.
Printing does not start ______________ Possible cause Remedy Printer error Check the control panel. If an error message is displayed, correct the problem. Printing is slow____________________ Possible cause Remedy Print processing is carried out by the computer. Use a computer with a faster processor. Print resolution is set high. Set lower print resolution in the printer driver Job Options tab. Data is too complex. Simplify data.
Cleaning Page _____________________ General Information Use this to generate a cleaning page which runs through the printer before the job is printed. This should eliminate any fading, streaking or erratic marks from the printed pages. For more information, Windows: See page 160 Macintosh: See page 161 Windows 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Job Options tab. 6. Click Advanced. 7.
Macintosh 1. Open the file you want to print. 2. Click File → 3. Open the drop-down list below Presets. Select Printer Option. 4. Select “Run maintenance cycle before printing”. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5. Change any other settings as desired. 6. Click Print.
Printer Drivers General Information ________________ The printer drivers allow you to adjust the settings for your print job. Driver settings can interact with each other. For example, the paper type, weight, and size you use restricts many of your job settings. Changes to driver settings can be • used for only a single print job • saved as the default settings for ALL print jobs or • saved (under a name) for future use [only with PCL and Macintosh drivers].
Which Printer Driver to Use? _________ Windows Your printer comes with drivers for • PCL • Adobe® PostScript® (PS). You can install only one driver, or all of these drivers. Your choice depends upon your printing requirements. PCL Choose this if you use TrueType fonts, and you do not print PostScript (including “.eps” files) graphics. This is more efficient and gives good results. PostScript Choose this if you use PostScript fonts or print PostScript graphics. Performance is faster.
Change Driver Settings______________ When you change driver settings, you can apply the changes to: all print jobs (default) or a single print job All Print Jobs (Default) To change the driver settings and apply the changes to all print jobs, 1. 2. 3. 4. 5. 6. Click Start → Settings → Printers (Printers and Faxes for XP). Right click on your printer. Proceed with changing the driver settings. Click OK until you return to the main Printers screen. Close the screen.
Save Driver Settings ________________ There are two ways to save your changes to the settings in the printer driver. 1. You can make changes to the driver settings and save them as the new default settings. or 2. You can make changes to the driver settings and save them under a named driver. This allows you to set up and save the driver settings you use for various printing situations. You can save up to 14 named drivers.
Windows PostScript You cannot make changes to the driver settings and save them under a named driver. PCL 1. Next: Windows XP: Click Start → Settings → Control Panel → Printer and Other Hardware → Printers & Faxes. Windows Me/NT/XP/98/2000: Click Start → Settings → Printer. 2. Next: Windows XP: Right click Sharp AR-C265P (PCL). Select Printing Preferences. Windows 2000: Right click Sharp AR-C265P (PCL). Select Printer Preferences. Windows Me/98: Right click Sharp AR-C265P (PCL). Select Properties.
Check to see if saved Driver Settings are used____________________________ You can make changes to the driver settings and save them (under a named driver) for later use. You can do this if you are using PCL and/or Mac drivers. Before making changes to driver settings, always check to see if a Named Driver is being used. To do this: 1. 2. 3. 4. 5. 6. 7. Open the file you want to print. Click File → Print. Select your printer. Click Properties. Click the Setup tab (if necessary).
Restore Default Driver Settings _______ Windows Single Print Jobs When working in the drivers, many of the screens have a Default button. Click Default to restore the driver settings to the factory defaults.
Macintosh ________________________ General Information Summary Macintosh OS 10.2 and 10.3 The “Summary” lists all the printer settings currently made for your print job. See “Summary” on page 170. Presets Macintosh OS 10.2 and 10.3 “Presets” allow you to save a group of settings which you use for many documents, or to change the settings designated as the Standard Preset. See “Presets” on page 170. Scheduler Macintosh OS 10.
Summary Macintosh OS 10.2 and 10.3 The “Summary” lists all the printer settings currently made for your print job. 1. 2. 3. Open the file you want to print. Click File → Print. Open the drop-down list below Presets. Select Summary. Presets Macintosh OS 10.2 and 10.3 Use / Save Presets Presets allow you to save a group of settings which you use for many documents, or to change the settings designated as the Standard Preset.
The revised settings are saved under that Preset. Delete a Preset CAUTION! When you click Delete, the Preset is instantly deleted without prompting you to confirm the deletion. 1. 2. Make sure the Preset you wish to change is selected in the Preset box. Open the drop-down list. Select Delete. The Preset is deleted from the list. Scheduler Macintosh OS 10.3 only 1. 2. 3. 4. Open the file you want to print. Click File → Print. Open the drop-down list below Presets. Select Scheduler.
Paper Handling Macintosh OS 10.3 only 1. 2. 3. Open the file you want to print. Click File → Print. Open the drop-down list below Presets. Select Paper Handling. Reverse page order Select this to print the last page of the document first. This is useful when you are printing to the straight-through, rear (face up) exit required for heavy paper, labels, envelopes and transparencies. Print All Pages Odd numbered pages Even numbered pages Use this to print only the odd or only the even pages in your document.
Printer Features Overview ________________________ Banners: see page 174 Black Finish: see page 178 Black Overprint: see page 181 Black Printing: see page 184 Booklets: see page 191 Collating: see page 196 Color Matching: see page 200 Custom Page Size: see page 256 Duplex Printing: see page 265 Grayscale: see page 278 N Up (multiple pages on one sheet): see page 279 Photographs: see page 283 Posters: see page 284 Print Resolution: see page 287 Save as File: see page 292 Toner Saving: see page 297 Watermarks
Banners _________________________ General Information A banner is a document printed on an exta-long sheet of paper. To print a banner, you must: • use an application that supports banners Notes: Word does not support banners. Word limits page length to 22 inches (558.8 mm). Power Point does support banners. • define a custom page size for your banner See “Custom Page Sizes” on page 256.
Windows PostScript For important information about printing banners, see General Information, on page 174. Before you print a banner, you must set Multi Purpose Tray is Manual feed to ON in the printer driver. The default is OFF. The printer operator panel will prompt you to load the media before the job prints. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Paper Quality tab. 6. Click Advanced. 7.
Windows PCL For important information about printing banners, see General Information, on page 174. Before you print a banner, you must set Multi Purpose Tray is Manual feed to ON in the printer driver. The default is OFF. The printer operator panel will prompt you to load the media before the job prints. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Setup tab. 6. Click Paper Feed Options. 7.
Macintosh OS 10.2 and 10.3 For important information about printing banners, see General Information, on page 174. Before you print a banner, you must set Multi Purpose Tray is Manual feed to ON in the printer driver. The default is OFF. The printer operator panel will prompt you to load the media before the job prints. 1. Open the file you want to print. 2. Click File → 3. Open the drop-down list below Presets. Select Printer Option. 4. Select “Multi Purpose Tray is Manual feed”. Print.
Black Finish ______________________ General Information Your printer can print black with either a glossy (shiny) finish or a matte (dull/flat finish). Windows: Individual Print Jobs NOTE The driver’s color options are only designed to work with RGB data. 1. Open the file you want to print. 2. Click File → 3. Click on the Color tab. 4. At Advanced Color, make your selection. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5.
Windows: All Print Jobs (Default) 1. Click Start → Settings → in Windows XP]. Printers [Printers and Faxes 2. Right-click the printer name. 3. Next Windows 98/Me: Select Properties. Click Printer Properties. Windows 2000/XP: Select Properties. Click Printing Preferences. Windows NT 4.0: Select Document Defaults. 4. Click on the Color tab. 5. At Advanced Color, make your selection. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 6.
Macintosh OS 10.2 and 10.3 1. Open the file you want to print. 2. Click File → 3. Open the drop-down list below Presets. 4. Under Color Mode, select Advanced Color. 5. Choose the type of black finish. Print. Gloss This option produces printing with a more glossy finish. Matte This option uses more Black and less CMYK while producing a flatter black. 6. Change any other settings as desired. 7. Click Print.
Black Overprint____________________ General Information Black overprint eliminates the white edge between the printed fonts and the colored background. Black overprint can only be used when printing 100 percent black text over a background color. Restrictions 1. Black Overprint may not be available with some software applications. 2. The fonts (characters) must be 100 per cent black. If they are not, they are treated as graphics. Black overprint will not work.
Windows PostScript For more information, see “General Information” on page 181. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows XP: Click Advanced. Windows 2000: Go to the next step. Windows Me/98/NT: Click Properties. 5. On the Color tab, click Advanced. 6. Check Black Overprint. Windows PCL For more information, see “General Information” on page 181. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4.
Macintosh OS 9.x For more information, see “General Information” on page 181. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu directly underneath the printer. 5. In Color Options, select Black Overprint. Print. Click the checkbox to enable the option. Macintosh OS 10.1, 10.2, and 10.3 For more information, see “General Information” on page 181. NOTES Black Overprint can only be used in Mac OS 10.
Black Printing _____________________ General Information NOTE To use Black Generation, Office Color or GraphicPro must be the selected Print Mode. Your printer prints the color black in one of two ways: • Composite Black • True Black Composite Black The cyan, magenta, yellow, and black toners are combined to create composite black. Use composite black when printing photographs. Composite Black can appear as a brownish-black. True Black Only black toner is used to print true black.
Windows, PostScript Office Color 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows 98 / Me / NT4.0: Click Properties. Windows XP: Click Properties. Windows 2000: Go to the next step. 5. Click the Color tab. 6. Click Office Color. 7. Click Options. 8. At Black Finish, make your selection.
11. The Color tab screen appears. 12. Change any other settings as desired. 13. Click OK. 14. The main Print screen appears. 15. Change any other settings as desired. 16. Click OK. 17. The document prints.
Windows, PostScript Graphic Pro 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows 98 / Me / NT4.0/XP: Click Properties. Windows 2000: Go to the next step. 5. Click the Color tab. 6. Click Graphic Pro. 7. Click Options. 8. At Pure Black Text/Graphics, make your selection. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 9. Change any other settings as desired. 10. Click OK. 11.
Windows PCL 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows 98 / Me / NT4.0/XP: Click Properties. Windows 2000: Go to the next step. 5. Click the Job Options tab. 6. Click Advanced. 7. At “Always use K toner for 100% Black areas”, make your selection. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 8. Change any other settings as desired. 9. Click OK. 10. The Job Option tab screen appears. 11.
Macintosh OS 9.x Most applications allow the printer properties to be accessed from within the document print dialog. This section will only detail options as they apply to the LaserWriter® 8 driver. Refer to manufacturer’s guidelines regarding other driver operations, for example the AdobePS™ driver. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu directly underneath the printer. 5. At Color Option, select Office Color or Graphic Pro 3. 6.
Macintosh OS 10.1, 10.2, and 10.3 For more information, see “General Information” on page 184. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu and select Printer Functions. 5. At Print Mode, select Office Color or Graphic Pro 3. 6. At Black Generation, choose a method. Print.
Booklets (Binding Print) _____________ General Information F3_05.jpg Booklet printing allows you to print a document like a brochure or greeting card. Both the duplex unit and additional memory must be installed and enabled in the driver before using booklet printing. Some applications do not support booklet printing. Please read “Restrictions”, on page 192. For more information, Windows, PostScript: see page 193 Windows, PCL: see page 194 Macintosh OS 9.x: see page 195 Macintosh OS 10.1, 10.2, and 10.
Restrictions 1. Before booklet printing can be carried out, both the duplex unit and additional memory must be installed enabled in the driver. 2. Not available on some network connections. See the Help file. 3. Some software applications may not support booklet printing. 4. The right-to-left setting allows a booklet to be printed for right to left reading, which is used in some languages. 5. PostScript This feature is not available in these operating systems Windows Me/98 Windows NT 6.
Windows PostScript For more information, “General Information”, on page 191 “Restrictions”, on page 192 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows 98/Me/NT/XP: Click the Properties button. Windows 2000: Go to the next step. 5. Click the Layout tab. 6. Next: Windows 98/Me/NT/XP: Under Pages Per Sheet, in the drop-down list, select Booklet. Windows 2000: Under Pages Per Sheet, in the drop-down list, select Booklet. 7.
Windows PCL For more information, “General Information”, on page 191 “Restrictions”, on page 192 1. Open the file you want to print. 2. Click File - Print. 3. Select your printer. 4. Next: Windows 2000: Click the Setup button. Windows 98/Me/Nt/XP: Click Properties (or Setup, or your application’s equivalent). 5. Next: Windows 2000: Under Finishing Mode, in the drop-down list, select Booklet. Windows Me/98/NT/XP: On the Setup tab, under Finishing Mode, in the drop-down list, select Booklet. 6.
Macintosh OS 9.x For more information, see “General Information” on page 191. 1. Open the file you want to print. 2. Click File → 3. In the Page Attribute panel, under Paper, select the paper size the job will actually print on. 4. By Orientation, select Portrait or Landscape. Paper Setting. Portrait is the icon on the left. Landscape is the icon on the right. 5. Click File → Print. 6. In the Layout panel, check the box for Duplex print. Macintosh OS 10.1, 10.2, and 10.
Collating _________________________ General Information Important If your software application has a collate option, use it instead of the collate option in the printer driver. This prevents any conflicts between the software application and the printer driver. NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. F3_07.
Windows For more information, see “General Information” on page 196. Important If your software application has a collate option, use it instead of the collate option in the printer driver. This prevents any conflicts between the software application and the printer driver. NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. 1.
Macintosh OS 9.x For more information, see “General Information” on page 196. Important If your software application has a collate option, use it instead of the collate option in the printer driver. This prevents any conflicts between the software application and the printer driver. NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. 1.
Macintosh OS 10.1, 10.2, and 10.3 For more information, see “General Information” on page 196. Important If your software application has a collate option, use it instead of the collate option in the printer driver. This prevents any conflicts between the software application and the printer driver. NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. 1.
Color Matching ____________________ Overview NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. Color reproduction is a complex topic. This topic is divided into two sections: • background information The background information explains the factors that affect color matching. See page 203.
Basics There are three methods by which your document’s color can be managed and adjusted: 1. Application Color Management (1). Some graphics and desktop publishing programs such as Adobe Photoshop, Adobe Illustrator, and Quark Xpress have their own built-in color management systems. Most applications do not have these color management features and rely instead on the printer or operating system. 2. Operating System Color Management (2). Windows 98, Me, 2000 and XP have Windows ICM color Management.
What this guide describes This user guide only discusses the printer color management system (3). If you wish to learn more about your application program or operating system color management, please see the documentation that was supplied with your application software or computer.
Color Matching ____________________ Background Information NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. Color reproduction is a complex topic. This background information explains the factors that affect color matching. Background information is divided into these sections: 1. 2. 3. 4. 5.
Factors that Affect Color Printing There are many factors that affect color printing. Some of the most important factors are: • the differences between the range of colors a monitor can reproduce versus the range of colors that a printer can reproduce. See page 205. • monitor settings. See page 206. • color settings in your software application. See page 207. • how your software application displays color. See page 207. • color settings in your printer driver. See page 208. • viewing (lighting) conditions.
Factors that Affect Color Printing Monitor Colors vs. Printer Colors Differences between the range of colors a monitor or printer can reproduce Neither a printer nor a monitor can reproduce the full range of colors seen by the human eye. Each device is limited to a certain range of colors. • A printer cannot reproduce all of the colors displayed on a monitor. • A monitor cannot reproduce all of the colors printed by a printer. Both devices use very different technologies to represent color.
Factors that Affect Color Printing Monitor Settings The brightness and contrast controls on your monitor can change how your document looks on-screen. Your monitor color temperature also influences how "warm" or "cool" the colors look. NOTE Several of the Color Matching options make reference to your monitor’s Color Temperature. Many monitors allow you to adjust the color temperature through their control panels.
Factors that Affect Color Printing Software Settings Many software applications have their own color settings. The application settings may override the settings in the printer driver. Please refer to the documentation for your software application for details on how that particular program’s color management functions.
Factors that Affect Color Printing Printer Driver Settings The color settings in your printer driver can change the appearance of a document. There are several options available to help match the printed colors with those displayed on screen. See “How To” on page 218. For Windows The printer drivers supplied with your printer provide several controls for changing the color output. The default driver settings produce good results for most documents.
Factors that Affect Color Printing Lighting (Viewing) Conditions A document can look very different under various lighting conditions. For example, the colors may look different when viewed standing next to a sunlit window compared to how they look under standard office fluorescent lighting. Paper Type The type of paper used can also significantly affect the printed color. For example, a printout on recycled paper can look duller than one on specially formulated glossy paper.
Choosing a Color Matching Method General Information NOTE These suggestions are for guidance only. Your results may vary depending on the application from which you are printing. Some applications override, without warning, any color matching settings in the printer driver. There is no one way to achieve a good match between the document displayed on your monitor, and its printed equivalent. There are many factors involved in achieving accurate and reproducible color.
Choosing a Color Matching Method RGB or CMYK? The RGB color model is based on the three primary colors of light; Red, Green and Blue. This model is used by scanners, digital cameras and computer monitors. The CMYK color model is based on Cyan, Magenta, Yellow and Black printer inks or toners. Most documents you print are in RGB format. This is the most common method. If you do not know your document’s color mode, assume that it is RGB.
Choosing a Color Matching Method Matching Photographs RGB only Select a matching method appropriate to your monitor. Windows Natural is generally a good choice. Select a matching method appropriate to your monitor. Macintosh OS 10.2 and 10.3 Natural is a generally a good choice. Select a matching method appropriate to your monitor.
Choosing a Color Matching Method Matching Specific Colors (Example: Company logo) RGB only Color Swatch Utility Use the Color Swatch Utility to print out a chart of RGB swatches. Select your desired RGB values from the swatches. Enter the values in your application's color picker See “Color Swatch Utility” on page 337. RGB or CMYK If you are printing from a graphics application such as Adobe Photoshop, you may be able to use Soft-Proofing to simulate the printed image on your monitor.
Choosing a Color Matching Method Printing Vivid Colors RGB only Choices are • Monitor 6500k Vivid • sRGB • Digital Camera settings. See “Color Settings” on page 215. RGB or CMYK Auto is a generally a good choice. See “Automatic” on page 221.
Color Settings This is a list of all possible options. The list you see varies according to your computer platform, operating system, color production method, and printer driver type. You can modify these settings by selecting Advanced Color, then Natural. Monitor (6500k) Auto The default setting (in Macintosh) that selects the best options for your printer. This selection works best for office situations. Optimized for printing general documents when using a monitor with a color temperature of 6500K.
Digital Camera Optimized for printing photographs taken with a digital camera. This tends to produce prints with lighter and brighter colors. For some photographs, other settings may be better depending on the subjects and the conditions under which they were taken. Vivid or Digital Camera settings produce brightest colors. sRGB This option attempts to simulate RGB color. Optimized for matching specific colors, such as a company logo color.
Hue, Brightness, and Saturation There are three main components to color: Hue, Brightness, and Saturation. Hue The component that determines the frequency of light or the position in the spectrum or the relative amounts of red, green and blue. Hue corresponds to the common definition of color, e.g. "red", "orange", "violet" etc. Brightness The component that determines the total amount of light (white) in the color. Zero brightness is black. 100% Brightness is white.
Color Matching ____________________ How To NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Application settings override driver settings. Driver settings override printer menu settings. Color reproduction is a complex topic. This how-to information explains how to perform color matching with your printer.
List of Color Matching Methods This is a list of all possible options. The list you see varies according to your computer platform, operating system, color production method, and printer driver type. To change these settings in your printer driver, refer to the appropriate section.
The Graphic Pro color management system is recommended for users who are already familiar with ICC profile-based color matching and require more control over color. See page 219 No Color Matching Use this option to turn off all printer color matching. No color correction occurs when selected. Use No Color Matching when you are using another color matching method in your application (such as Color Simulation). See “CMYK ink simulations – CMYK source data” on page 241.
Automatic Your printer automatically uses the best method to match color, depending on the type of document you are printing. Windows Individual Print Jobs 1. Open the file you want to print. 2. Click File → 3. Click on the Color tab. 4. At Automatic, make your selection. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5. Click OK until you return to the Print dialog box. 6. Print the document.
Windows All Print Jobs (Default) 1. Click Start → Settings → in Windows XP]. 2. Right-click the printer name. 3. Next Printers [Printers and Faxes Windows 98/Me: select Properties. Click Printer Properties. Windows 2000/XP: select Properties. Click Printing Preferences. Windows NT 4.0: select Document Defaults. 4. Click on the Color tab. 5. At Automatic make your selection. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 6.
Office Color Overview This is a simple color management system designed for ease of use. Office Color is recommended for users who are not experts in color but want good results when printing from programs such as Microsoft Office.
RGB Options Office Color provides a collection of several different color matching presets for RGB data. These presets each change the color of your print in a slightly different way. These RGB color matching options are available in all printer drivers. Preset Explanation Monitor (6500K) – Auto The best color match preset will be selected based on the type of document. 6500K - Perceptual will be selected if printing photographs. 6500K - Vivid will be selected if printing graphics and text.
Windows This information applies to the Windows PCL and PostScript drivers. 1. On the printer driver [Color] tab, select [Office Color] (1) and click the [Options] button. 2. Select a preset from [Color matching options] (2). Mac OS 9 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Color Options]. 4. From the [Color Mode] menu, select [Office Color]. 5. Select [Color - Office Color]. 6. Select the Office Color Preset you wish to use.
Mac OS X Important! When printing from some applications on Mac OS X, these RGB color match options may not affect the color of your print. If you discover that the color of your print has not changed after applying one of the Office color Match presets, then the application is incompatible with this type of printer color matching. As an alternative, Mac OS X 10.3.x users may be able to adjust the color of their document using ColorSync Quartz filters. 1.
Graphic Pro Overview This section describes the color matching options available for Graphic Pro. The Graphic Pro color matching system is based around ICC profiles. These profiles are downloaded to the printer using the Profile Assistant utility and then selected in the printer driver. When a job is sent to the printer, the ICC profiles are applied to the print job on the printer. Important! Some features of Graphic Pro color matching can only be used if your printer is fitted with a hard disk.
What can you do with Graphic Pro? The Graphic Pro color matching system is both powerful and flexible. Here are some examples of how the Graphic Pro color matching system can be used: Matching printer color to an RGB input device By using the ICC profiles of a scanner, digital camera or monitor, the printer's color can be matched to the input device. Printer simulation Your printer can be used to simulate the color output of another printer, even when printing RGB documents.
Types of ICC profile supported There are four classes of ICC profile supported by the Graphic Pro color matching system: Profile type Description RGB Source (RGB Input) These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). The RGB Input Profile may also be your monitor profile if you are trying to match to your screen. CMYK Simulation (CMYK input) These profiles describe the CMYK device whose colors you are trying to simulate.
Graphic Pro Workflow – overview There are three steps to using the Graphic Pro color matching system: 1. Gather or create ICC profiles (see below) 2. Download ICC profiles to the printer hard disk (page 231) 3. Select the ICC profiles in the printer driver when printing (page 232) Step 1 - Gather or create the ICC profiles Where can I get the profiles I need? Profile type Where to get profiles RGB Source (RGB Input) Obtain your RGB source profiles from your scanner, camera or monitor manufacturer.
Step 2 - Downloading ICC profiles to the printer hard disk You can download profiles to the printer hard disk using the Profile Assistant utility. Using Profile Assistant 1. Launch Profile Assistant 2. Select a printer If this is the first time you have used Profile Assistant, you should allow the utility to search for compatible printers. Select the connection types that you wish to search – Parallel, USB or Network (TCP/IP), and click [Start].
Step 3 - Select ICC profiles in the printer driver What you select in the printer driver depends on the color matching task that you wish to perform. Examples of selecting ICC profiles for different color matching tasks are shown in the next sections of this guide. Matching the color of a monitor, scanner or camera The Graphic Pro color matching system can be used to match the printer color to an RGB input device such as a monitor, scanner or digital camera. graphicpro-RGBmatch.eps 1. RGB data 2.
Windows This information applies to the Windows PCL and PostScript drivers. 1. To match the color of an input RGB device such as a monitor, scanner or digital camera, make the following selections in the printer driver: 2. On the printer driver [Color] tab, select [Graphic Pro] and click [Options]. 3. Select [ICC Profile color Matching]. 4. Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.
Mac OS 9 1. In your application program, choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Color Options]. 4. From the [Color Mode] menu, select [Graphic Pro]. 5. Select [Color – Graphic Pro 1]. 6. From the [color Matching Task] menu, select [ICC Profile color Matching]. 7. From the RGB Profile source, select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.
Mac OS X 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Printer Features]. 4. From the [Feature Sets] menu, select [Color Options]. 5. From the [color Mode] menu, select [Graphic Pro]. 6. From the [Feature Sets] menu, select [Color - Graphic Pro 1]. 7. From the [Color Matching Task] menu, select [ICC Profile color Matching]. 8. From the [Feature Sets] menu, select [Color - Graphic Pro 2]. 9.
Simulating another printer – RGB source data The Graphic Pro color matching system can be used to simulate the color output of another printer. graphicpro-RGBmatch.eps 1. RGB data 2. Printed document 3. RGB source profile 4. Scanner, monitor, camera, etc. 5. Printer output profile 6. Leave on Auto or select your custom profile. Important! Be aware that if the device you are trying to simulate has different color capabilities from your own printer, exact color simulation will not be possible.
• Simulation Target Profile • Printer Output Profile (optional) Once the profile(s) have been downloaded, make the appropriate selections in the printer driver. These are described in the next section (Windows page 238, Mac OS 9 page 239, Mac OS X page 240).
Windows This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers. If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver: 1. On the printer driver [color] tab, select [Graphic Pro] and click [Options]. 2. Select [Printer Simulation]. 3. Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera.
Mac OS 9 / Classic If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver: 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Color Options]. 4. Choose [Color Mode] → [Graphic Pro]. 5. Choose [Color] → [Graphic Pro 1]. 6. Choose [color Matching Task] → [Printer Simulation]. 7.
Mac OS X 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Printer Features]. 4. From the [Feature Sets] menu, [Color Options]. 5. From the [color Mode] menu, select [Graphic Pro]. 6. From the [Feature Sets] menu, select [color – Graphic Pro 1]. 7. From the [color Matching Task] menu, select [Printer Simulation]. If you wish to produce black and grey colors that are printed using only black toner, enable the [Preserve Black] option.
CMYK ink simulations – CMYK source data The ICC-based color matching system can be used to simulate the output on commercial printing presses. You can select from the ink types most commonly used in different regions of the world: • Euroscale – Europe • SWOP – North America • Toyo – Japan To print CMYK Ink Simulations, you must use PostScript printer driver supplied. 1. CMYK data 4. Printed document 2. CMYK input profile 5. CMYK device you wish to simulate (e.g. SWOP press) 3.
Windows NOTE This information applies to the Windows PostScript driver only. If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: 1. On the printer driver [color] tab, select [Graphic Pro] and click [Options]. 2. Select [ICC Profile color Matching]. 3. Select the [CMYK Input profile] that corresponds to the device you are trying to match such as a SWOP or Euroscale Press.
Mac OS 9 / Classic If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [color Options]. 4. From the [color Mode] menu, select [Graphic Pro]. 5. Select [color – Graphic Pro 1]. 6. From the [color Matching Task] menu, select [ICC Profile color Matching]. 7.
Mac OS X If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Printer Features]. 4. From the [Feature Sets] menu, select [color Options]. 5. From the [color Mode] menu, select [Graphic Pro]. 6. From the [Feature Sets] menu, select [color – Graphic Pro 1]. 7. From the [color Matching Task] menu, select [ICC Profile color Matching].
No Color Matching Use this option to turn off all printer color matching. No color correction occurs when selected. Use No Color Matching when you are using another color matching method in your application (such Color Simulation). See “Ink Simulation” on page 313. Printer driver settings for ICC profile creation or no color matching If you are creating ICC profiles using third-party software, select [Disable color Matching for ICC Profile Creation].
Windows 1. On the printer driver [Color] tab, select [Graphic Pro] and click [Options]. 2. Select [Disable Color Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software. Select [Use Application color Matching] if you wish to switch off all printer color management and use your application’s color matching.
Mac OS 9 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Color Options]. 4. From the [Color Mode] menu, select [Graphic Pro]. 5. Select [Color – Graphic Pro 1]. 6. From the [color Matching Task] menu, select [Disable color Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software.
Mac OS X 1. Choose [File] → [Print]. 2. From the [Printer] menu, select your printer model. 3. Select [Printer Features]. 4. From the [Feature Sets] menu, select [color Options]. 5. From the [color Mode] menu, select [Graphic Pro]. 6. From the [Feature Sets] menu, select [color – Graphic Pro 1]. 7. From the [color Matching Task] menu, select [Disable color Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software.
Grayscale This option prints all documents as monochrome. No color prints. The printer interprets all colors as a variation of grays. Windows Individual Print Jobs 1. Open the file you want to print. 2. Click File → 3. Click on the Color tab. 4. At Grayscale, make your selection. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5. Change any other settings as desired. 6. Click Print. 7. The document prints. All Print Jobs (Default) 1.
8. The document prints. NOTE Once Grayscale is set as the default, you must select either Auto Color or Manual Color on the Color tab when you print color documents. Macintosh OS 10.2 and 10.3 1. Open the file you want to print. 2. Click File → 3. Open the drop-down list below Presets. Select Color. 4. Below Color Mode, at Gray Scale, make your selection. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5. Change any other settings as desired. 6.
Color Matching ____________________ Color Synch Macintosh OS 10.3 1. 2. 3. 4. To access the print features, open your print driver from within an application by selecting File → Print. Open the drop-down list below Presets. Select Color Synch. At Color Conversion, select Standard. At Quartz Filter, make your selection. Choices are: None, Black & White, Blue Tone, Gray Tone, Lightness Decrease, Lightness Increase, Reduce File Size, Sepia Tone, and Add Filters.
Color Matching ____________________ Color Synch Macintosh OS 10.3 Filters None The default. No filters are applied to the document. C32_Mac_10.3_11a.jpg Black & White Converts the document to black and white, with no gray shades. C32_Mac_10.3_11b.
Blue Tone Converts the document to shades of blue. C32_Mac_10.3_11c.jpg Gray Tone Converts the document to shades of gray. C32_Mac_10.3_11d.jpg Lightness Decrease (A) / Lightness Increase (B) Darkens or lightens the document. The middle picture below is with no filters applied. C32_Mac_10.3_11e.jpg, C32_Mac_10.3_11a.jpg, C32_Mac_10.3_11f.
Reduce File Size This filters the document to reduce its file size. Sepia Tone Converts the document to shades of brown. C32_Mac_10.3_11g.
Add Filters Clicking this brings up a Preview screen. Here you can see the effect produced by selecting any of the standard filters. To do this, click the name in the Filters box. Then, click Apply. You can also • add New filters of your choice • Delete filters you have added to the list • set color conversion options such as Rendering Intent (Automatic, Perceptual, Relative, Saturation, Absolute), etc. C32_Mac_10.3_11.
Custom Page Sizes _________________ General Information Custom Page Size allows you to setup your printer (by customizing settings in your printer driver) to work with nonstandard size sheets of print media. You save the settings. Then, the saved settings can be used for printing, the same way you use standard page sizes. To use Custom Page Size, you must complete two steps. 1. You must set up your custom page in your printer driver. This is also known as registering the custom page. 2.
Custom Size Ranges Tray 1 and Tray 2 The range varies slightly, depending on the printer driver. Printing may not work on papers longer than 18 inches (457.2 mm). Width: 2 to 12.9 inches [51 to 328 mm] Length: 5 to 47.25 inches [128 to 1200 mm] MP Tray The range varies slightly, depending on the printer driver. Printing may not work on papers longer than 18 inches (457.2 mm). Width: 2 to 12.9 inches [51 to 328 mm] Length: 5 to 47.25 inches [128 to 1200 mm] Banners from 8¼'' to 8½'' (210 to 215.
Restrictions 1. Custom Page Size may not work with all software applications. 2. Custom page sizes can only be printed from the manual feed (multi purpose (MP) tray). • one-sided printing only • rear exit only. If the sheet of paper you are using is too long to be supported by the MP tray, use your hands. 3. Custom page sizes can only be printed to the face-up exit (straight-through paper feed/rear exit). 4.
Special Print Media (Paper) If you are using heavy media, transparencies, envelopes or labels, use the face up (straight through) paper feed path. If the Ultra Heavy setting does not give proper toner fusion, you can try the Label settings.See “Driver Settings” on page 11. For face up printing (straight-through path), make sure the rear exit is open and the paper support is extended. • Paper is stacked in reverse order. • Tray capacity is about 100 sheets. Actual capacity depends on paper weight.
Windows PostScript For more information, General Information: see page 256 Custom Size Ranges: see page 257 Restrictions: see page 258 Special Print Media (Paper): see page 259 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Layout tab. 6. Under Tray Selection, in the Paper Source drop-down list, select Multi Purpose Tray. 7. Click Advanced. 8. Below Paper/Output, click the down arrow to open the drop-down list. 9.
17. The Paper Quality tab screen appears. 18. Change any other settings as desired. 19. Click OK. 20. The main Print screen appears. 21. Change any other settings as desired. 22. Click OK. The document prints.
Windows PCL For more information, General Information: see page 256 Restrictions: see page 258 Custom Size Ranges: see page 257 Special Print Media (Paper): see page 259 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties (or Setup, or your application’s equivalent). 5. Click the Setup tab. 6. Under Media, in the Size drop-down list, select User Defined Size. 7. The Set Free Size dialog box appears. Print.
If you only want to use your settings for this single print job, go to the next step. If you want to save your settings for future use, below. 13. Change any other settings as desired. 14. Click OK. 15. The main Print screen appears. 16. Change any other settings as desired. 17. Click OK. 18. The document prints. Save the Setting for Future Use To save the setting for future use: 1. Click Paper Feed Options. 2. Click Custom Size. 3. At Name, give your custom size a name. 4.
Macintosh OS 9.x For more information, General Information: see page 256 Restrictions: see page 258 Custom Size Ranges: see page 257 Special Print Media (Paper): see page 259 1. Open the file you want to print. 2. Click File → 3. In the Custom Page Setting panel, select New. 4. Enter the width and length measurements. Paper Setting. See “Custom Size Ranges” on page 257. 5. At Name, give your custom size a name. 6. Click OK.
Duplex Printing____________________ (Printing on Both Sides of the Paper) General Information For more information, Paper Types: see page 265 Paper Sizes: see page 266 Paper Weights: see page 265 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 Windows, PostScript All Jobs (Default): see page 268 Single Job: see page 270 Windows, PCL All Jobs (Default) see page 272 Single Job: see page 274 Macintosh OS 9.x: see page 275 Macintosh OS 10.1 & 10.2: see page 276 Macintosh OS 10.
Paper Sizes Size Inches Millimeters Letter 8½ x 11 215.9 x 279.4 Legal-14 8½ x 14 215.9 x 355.6 Legal-13.5 8½ x 13.5 215.9 x 342.9 Legal-13 8½ x 13 215.9 x 330.2 Executive 7¼ x 10½ 184.15 x A4 8.27 x 11.69 210 x 297 A5 5.71 x 8.27 145 x 210 B5 7.17 x 10.12 182 x 257 Long Edge vs.
Duplexing Restrictions 1. Before you can perform duplex printing, unit must be installed in the printer and enabled in the driver. 2. Paper must be loaded print side up. 3. You can duplex • paper • paper weights up to 28 lb. US Bond 58 lb. Index 105 g/m2 metric • only standard paper sizes 4. You cannot duplex • labels • envelopes • transparencies • paper weights above 28 lb. US Bond 58 lb. Index 105 g/m2 metric 5. Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex printing. 6.
Windows PostScript: All Print Jobs (Default) For more information, Paper Types: see page 265 Paper Weights: see page 265 Paper Sizes: see page 266 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 To change the settings for all print jobs: 1. Click Start → for XP). Settings → 2. Right click on your printer. 3. Click Properties. 4. Next: Printers (Printers and Faxes Windows XP: Click the General tab. Windows 2000: Go to the next step.
9. Click OK. 10. The General tab screen appears. 11. Change any other settings as desired. 12. Click OK. 13. The Printers and Faxes screen appears. 14. Close the screen.
Windows PostScript: Single Job For more information, Paper Types: see page 265 Paper Weights: see page 265 Paper Sizes: see page 266 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 To change the settings for only one print job: 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties (or Setup, or your application’s equivalent). 5. Next: Print. Windows XP: Click the Layout tab. Windows 2000: Go to the next step.
10. The main Print screen appears. 11. Change any other settings as desired. 12. Click OK. 13. The document prints.
Windows PCL: All Print Jobs (Default) For more information, Paper Types: see page 265 Paper Weights: see page 265 Paper Sizes: see page 266 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 To change the settings for all print jobs: 1. Click Start → for XP). Settings → 2. Right click on your printer. 3. Click Properties. 4. Next: Printers (Printers and Faxes Windows XP: Click the General tab. Windows 2000: Go to the next step.
9. Click OK. 10. The Properties screen appears. 11. Change any other settings as desired. 12. Click OK. 13. The Printers and Faxes screen appears. 14. Close the screen.
Windows PCL: Single Print Job For more information, Paper Types: see page 265 Paper Weights: see page 265 Paper Sizes: see page 266 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 To change the settings for only one print job: 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Setup tab (if necessary) 6. Under 2-Sided Printing, select Print. Windows XP/2000/NT: Long Edge or Short Edge.
Macintosh OS 9.x For more information, Paper Types: see page 265 Paper Weights: see page 265 Paper Sizes: see page 266 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 1. Open the file you want to print. 2. Click File → 3. In the Layout panel, select Duplex. 4. Select the appropriate binding. Print. See “Long Edge vs. Short Edge” on page 266. 5. Click OK. 6. Print the document.
Macintosh OS 10.1 & 10.2 For more information, Paper Types: see page 265 Paper Weights: see page 265 Paper Sizes: see page 266 Long Edge vs. Short Edge: see page 266 Duplexing Restrictions: see page 267 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu at left. 5. Select Duplex. 6. From the Duplex screen, make your choices. Print. For Duplexing (printing on both sides of the sheet), select Print on Both Sides. Select which Binding you prefer.
Macintosh OS 10.3 For more information, General Information: see page 265 Paper Types: see page 265 Paper Sizes: see page 266 Paper Weights: see page 265 Duplexing Restrictions: see page 267 Long Edge vs. Short Edge: see page 266 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu directly below your printer name. 5. Select Layout. 6. Under Two Sided Printing, select the binding. Print. See “Long Edge vs. Short Edge” on page 266. 7. Click OK.
Grayscale ________________________ This feature is described in the Color Matching section. See “Grayscale” on page 249.
N-Up Printing _____________________ Printing Multiple Pages on One Sheet General Information N-Up printing allows you to reduce several full-size pages and print them on a single sheet. NUp.
Windows PostScript NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Settings in your applications override settings in the printer driver. Settings in the printer driver override settings in the printer menus. For more information, see “General Information” on page 279. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties (or Setup, or your application’s equivalent). 5.
Windows PCL NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Settings in your applications override settings in the printer driver. Settings in the printer driver override settings in the printer menus. For more information, see “General Information” on page 279. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties (or Setup, or your application’s equivalent). 5.
Macintosh NOTE Most applications allow the printer properties to be accessed from within the document print dialog box. Settings in your applications override settings in the printer driver. Settings in the printer driver override settings in the printer menus. For more information, see “General Information” on page 279. This section ONLY applies to the LaserWriter® 8 driver (Mac OS 9.x) or Sharp Printer Driver (Max OS 10.x).
Photographs ______________________ General Information For the best quality when printing photographs, select Photo Enhance in the driver. For more information, see “Print Resolution” on page 287.
Posters __________________________ General Information Poster.jpg This option allows you to print posters by dividing a single document page into multiple pieces. Each piece prints, enlarged, on a separate sheet. Then, you combine the separate sheets to create a poster. Poster Print is only available with the Windows PCL printer driver and Mac OS 9.x. NOTE Most applications allow the printer properties to be accessed from within the document print dialog box.
Windows PostScript This feature is not available in this operating system Windows PCL For more information, see “General Information” on page 284. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties (or Setup, or your application’s equivalent). 5. Click the Setup tab. Under Finishing Mode, select Poster Print. 6. Click Options. Adjust the configuration details. 7. Click OK. 8. The Setup tab screen appears. 9. Change any other settings as desired.
Macintosh OS 9.x For more information, see “General Information” on page 284. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu directly underneath the printer. 5. Select Layout. 6. From the Layout screen, select the number of pages per sheet. Print. Macintosh OS 10.1, 10.2, and 10.3 This feature is not available in these operating systems.
Print Resolution ___________________ General Information Adjusting the resolution for a print job allows you to control the print speed and print quality of a job. Adjusting the resolution also allows you to improve your toner mileage. When printing proofs or drafts, you usually don’t need the best possible print quality. You usually do need the fastest possible print speed. Using a lower print resolution can accomplish these goals.
Resolution Choices High Quality The best quality image the printer provides. Choose this for optimum results when printing graphics. Fine/Detail (600 x 1200) high resolution printing Normal (600 x 600) standard resolution. The default. Image Smoothing PostScript only Refines the jagged or blurred appearance of images and/ or text that often results after scaling an image.
Windows, All Print Jobs (Default) For more information, see “General Information” on page 287. 1. Click Start → for XP). Settings → Printers (Printers and Faxes 2. Right click on your printer. 3. Click Properties. 4. Click the General tab (if necessary). 5. Click Printing Preferences. 6. Click the Job Options tab. 7. Under Quality, make your selection. For more information, see “Resolution Choices” on page 288. 8. Change any other settings as desired. 9. Click OK. 10.
Windows, Single Print Job For more information, see “General Information” on page 287. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Job Options tab. 6. Under Quality, select the required printing resolution. Print. For more information, see “Resolution Choices” on page 288. 7. Change any other settings as desired. 8. Click OK. 9. The main Print screen appears. 10. Change any other settings as desired. 11. Click OK. 12.
Macintosh OS 9.x For more information, see “General Information” on page 287. 1. Open the file you want to print. 2. On File, click Print. 3. In the Job Option panel, under Print Quality, make your choice. Fast: 600 x 600 dpi Fine: 600 x 1200 dpi 4. Click OK. 5. Print the document. Macintosh OS 10.1, 10.2, and 10.3 For more information, see “General Information” on page 287. 1. Open the file you want to print. 2. On File, click Print. 3.
Save as File_______________________ (Print to File) General Information Use Save as File to save print data to a file, without actually printing a hardcopy. Save as File captures either a PDF or a PostScript file. You can use the LPR Utility to print the saved file. See “Direct Network Printing Utility (LPR)” on page 341. For more information, Windows, Single Print Job: see page 293 Windows, All Print Jobs (Default): see page 294 Macintosh OS 9.x: see page 295 Macintosh OS 10.1, 10.2, and 10.
Windows, Single Print Job For more information, see “General Information” on page 292. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. At Print to File, make your selection. Print. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 5. Click OK. 6. Next: select where to save the file give the file a name determine the type of the file 7. Click OK. 8. The document “prints.
Windows, All Print Jobs (Default) For more information, see “General Information” on page 292. 1. Click Start → for XP). Settings → Printers (Printers and Faxes 2. Right click on your printer. 3. Click Properties. 4. On the Ports tab, select File: Print to File. 5. Click OK.
Macintosh OS 9.x For more information, see “General Information” on page 292. 1. Open the file you want to print. 2. Click File → 3. In Output Tray, select File. 4. In the PostScript Settings panel, make your choices for this print job. Print. Type: specify the PostScript type. PostScript Level: this must match the PostScript level of your printer. Format: select ASCII or Binary. If you select Binary, make sure that binary data transfer is supported.
Macintosh OS 10.1, 10.2, and 10.3 For more information, see “General Information” on page 292. 1. Open the file you want to print. 2. Click File → 3. In Output Options, select Save as File. 4. In Formats, select PostScript. 5. In the PostScript Settings panel, make your choices for this print job. Print. Type: specify the PostScript type. PostScript Level: this must match the PostScript level of your printer. Format: select ASCII or Binary.
Toner Saving______________________ General Information Use Toner Save to maximize the life of your toner cartridges. Toner Save uses less toner to create the printed images. Toner Save adjusts the darkness of the color halftones. Images may appear lighter than normal. Print quality is reduced when toner saving is used. For more information, Windows, Single Print Job: see page 298 Windows, All Print Jobs (Default): see page 299 Macintosh OS 9.x: see page 300 Macintosh OS 10.1, 10.2, and 10.
Windows, Single Print Job For more information, see “General Information” on page 297. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Color tab. 6. At Toner Saving, make your selection. Print. Print quality is reduced when toner saving is used. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 7. Change any other settings as desired. 8. Click OK. 9. The main Print screen appears. 10.
Windows, All Print Jobs (Default) For more information, see “General Information” on page 297. 1. Click Start → for XP). Settings → Printers (Printers and Faxes 2. Right click on your printer. 3. Click Printing Preferences. 4. Click the Color tab. 5. At Toner Saving, make your selection. Print quality is reduced when toner saving is used. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. 6. Change any other settings as desired. 7. Click OK.
Macintosh OS 9.x For more information, see “General Information” on page 297. 1. Click File → Print. 2. Select your printer. 3. Open the drop-down list directly below Printer. 4. Select Job Option. 5. At Toner Saving, make your selection. Print quality is reduced when toner saving is used. If the box has a check mark, the feature is ON. If the box is empty, the feature is OFF. Macintosh OS 10.1, 10.2, and 10.3 For more information, see “General Information” on page 297. 1. Click File → Print.
Watermarks ______________________ General Information watermark.jpg Traditionally, a watermark is a mark which is made on some types of paper during its production which can only be seen if it is held against the light. Your printer can print an element that performs as a watermark. This element is separate from the actual contents of a document. Examples are printing SAMPLE or INTERNAL USE ONLY on copies of document. There are three steps in working with Watermarks: 1. Create a watermark. 2.
Windows PostScript Create a Watermark For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Job Options tab. 6. Click Watermarks. 7. Click New. 8. Enter the text for your watermark. 9. Select the attributes (font, size, angle) for your watermark. 10. Print. Click OK. The new watermark appears in the Watermark list.
Windows PostScript Edit a Watermark For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Job Options tab. 6. Click Watermarks. 7. Select a name from the watermark list. 8. Click Edit. 9. Modify the text for your watermark. Print. 10. Modify the attributes (font, size, angle) for your watermark. 11. Click OK. 12. The Watermarks main screen appears. 13.
Windows PostScript Print, using a Watermark For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Click Properties. 5. Click the Job Options tab. 6. Click Watermarks. 7. The Watermarks main screen appears. 8. Select a name from the watermark list. 9. Adjust where and how the watermark prints, if necessary. Print. Choices are: First page only, Print in background. 10. Click OK. 11.
Windows PCL Create a Watermark For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows Me/98/NT/XP: Click Properties (or Setup, or your application’s equivalent). Windows 2000: Click the Job Options button. 5. Next: Windows Me/98/NT/XP: Click Job Options. Click Watermark. Windows 2000: Click Watermark. 6. The Watermark dialog box appears. 7. Click New. 8.
Windows PCL Edit a Watermark For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows 2000: Click the Job Options tab. Windows Me/98/NT/XP: Click Properties (or Setup, or your application’s equivalent). 5. Next: Windows Me/98/NT/XP: Click Job Options. Click Watermark. Windows 2000: Click Watermark. 6. The Watermark dialog box appears. 7. Select a name from the watermark list. 8.
Windows PCL Print, using a Watermark For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Next: Print. Windows Me/98/NT/XP: Click Properties (or Setup, or your application’s equivalent). Windows 2000: Click the Job Options tab. 5. Next: Windows Me/98/NT/XP: Click Job Options. Click Watermark. Windows 2000: Click Watermark. 6. The Watermark dialog box appears. 7. Select a name from the watermark list. 8.
Macintosh OS 9.x Create a Watermark Text For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select your printer. 4. Open the drop-down menu directly underneath the printer. 5. Select Watermark. 6. Select the pages where you want to the watermark to print. Print. First Page only: Select First. All Pages: Select All. 7. Select Text. 8. Click Edit. 9. Enter the text for your watermark. 10.
2. Save the image file in the System Folder as the default setting for Watermark. Macintosh OS 9.x Print, using a Watermark Text For more information, see “General Information” on page 301. 1. Open the file you want to print. 2. Click File → 3. Select a name from the Watermark list. 4. Select the pages where you want to the watermark to print. Paper Setting. Watermarks are centered on the page. First Page only: Select First. All Pages: Select All. 5. Click OK. 6. Print the document.
5. Click OK. 6. Print the document. Macintosh OS 10.1, 10.2, and 10.3 This feature is not available in these operating systems.
