MODEL AR-FX4 FACSIMILE EXPANSION KIT OPERATION MANUAL Page • BEFORE USING THE MACHINE • BASIC OPERATIONS • CONVENIENT FUNCTIONS 1 • CONVENIENT FUNCTIONS 2 • TROUBLESHOOTING • USEFUL INFORMATION • KEY OPERATOR PROGRAMS AND INDEX 9 27 69 105 119 131 137
HO ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧠ᣣޓ᳓ᦐᣣޓඦ೨㧥ᤨ㧞㧞ಽ This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
DQQM K ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INTRODUCTION TYPE OF SERVICE This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information.
DQQM KK ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INTRODUCTION FCC Notice to users: This equipment complies with FCC rules, Part68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to your telephone company.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ 2 ABOUT THIS MANUAL This chapter contains basic information about using the fax functions of this product. Procedures that are also related to copy functions such as loading paper and removing paper jams are explained in the copier manual. Please refer to the copier manual as necessary. BEFORE USING THE MACHINE This chapter explains basic knowledge and settings that are required before the fax feature of the machine can be used.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TABLE OF CONTENTS ABOUT THIS MANUAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TABLE OF CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FORMAT OF THE MANUAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TO USE THE MACHINE CORRECTLY AS A FAX MACHINE. . . . . . . . MAIN FEATURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TABLE OF CONTENTS ● Methods for Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ● Earlier Output of Received Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ● Fax Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ● Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TABLE OF CONTENTS ● Selecting Page Division Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . COVER SHEET FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ● Selecting the Cover Sheet Function . . . . . . . . . . . . . . . . . . . . . . . . . TRANSMISSION MESSAGE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ● Selecting a Transmission Message . . . . . . . . . . . . . . . . . . . . . . . . . INDEX . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ FORMAT OF THE MANUAL The format of the manual is as shown below. ACCOUNT AUDIT MODE Title This indicates the operation or subject to be explained. When Account Audit mode is turned on, you can restrict use of the fax machine to specific departments (maximum of 21 departments), and the amount of time that each department uses the fax machine can be tracked. The Dept.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TO USE THE MACHINE CORRECTLY AS A FAX MACHINE In order to use the machine correctly as a fax machine, please note of the following points. Programming and Settings Programming and settings that must be completed before using the machine as a fax are explained in "Initially Required Programming and Settings" on page 16. Please read this section and program the required information.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ MAIN FEATURES 1 Rapid dialing 2 Speed Dialing 3 Memory transmission 4 Substitute memory reception 5 Address list 6 Polling 7 Memory Polling 8 Confidential Communication 9 Broadcast Transmission ● ● ● ● ● ● ● ● ● You can send a fax to a programmed destination (maximum 50 destinations) by simply pressing a rapid key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CHAPTER 1 BEFORE USING THE MACHINE This chapter explains basic knowledge and settings that are required before the fax feature of the machine can be used. Be sure to read this chapter before using the fax feature. Page ● ● ● ● ● ● ● ● ● ● ● PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . 10 Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Overall View . . . . . . . . . . . . . . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PART NAMES AND FUNCTIONS Operation Panel The operation panel for the U.S.A. is used in the following explanation. Refer to the table below for differences between the panel for the U.S.A. and the panel for Canada. Part Names and Functions When the rapid key overlay is open Differences between the U.S.A. and Canadian panels Number 10 U.S.A.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PART NAMES AND FUNCTIONS Notes ● When the auto power shutoff function turns on, all displays turn off except for the mode key lights. For more information on the auto power shutoff function, see the copier manual. ● For information on keys and lights used for the copy function and other functions, refer to the "Operation panel" section of the appropriate manual.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PART NAMES AND FUNCTIONS Overall View The following illustration shows the overall configuration of the AR-275 model with the optional reversing single pass feeder (RSPF) (AR-RP3), job separator tray kit (AR-TR3), and optional facsimile expansion key (AR-FX4) installed. Depending on your model, see the illustrations below.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PART NAMES AND FUNCTIONS Message Screen The status of fax functions is shown in the message screen. Settings are also selected in the message screen. Message display A message showing the current status of the machine appears in this display. .......This appears when a confidential fax has been received. ...This shows the amount of free memory remaining as a percentage. Date and time display This shows the date and time.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TURNING THE POWER ON AND OFF Use the power switch on the left side of the front cover to turn the power on and off. Turning On the Power After turning on the power, the machine performs a system check and then reverts to the mode that was selected when the power was turned off. If the power was turned off with the machine in fax mode, fax mode will be the initial mode. Turning the Power On and Off 1 Turn on the power switch.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TURNING THE POWER ON AND OFF Selecting Fax Mode When the Fax mode is selected, the mode key light illuminates. To select Fax mode, press the FAX key. 1 1 Press the FAX key. ● The Fax mode light illuminates, and the initial screen of Fax mode appears. Notes ● Automatic fax reception and several other fax functions can operate in Copy mode (see below).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INITIALLY REQUIRED PROGRAMMING AND SETTINGS After installation and before using the machine as a fax, complete the following settings. Program Your Own Number and Name Initially Required Programming and Settings Program the fax number and name of the user of the machine. ● The programmed name and number appear at the top of each fax page you send. ● The programmed number serves as a passcode number when you poll another machine (See page 86).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ACCOUNT AUDIT MODE When Account Audit mode is turned on, you can restrict use of the fax machine to specific departments (maximum of 21 departments), and the amount of time that each department uses the fax machine can be tracked. The Dept.Usage List can be printed out (See page 144) to show the usage time and pages transmitted by each department. ● This function is turned on with the key operator program.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SETTING THE PAPER SIZE OF THE PAPER TRAYS The paper size of the paper trays is initially set to 8-1/2" x 11". A separate size can be set for each tray. A paper size cannot be set for the manual feed tray. Paper size selections are 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A3, B4, A4, A4R, B5, B5R, and A5. However, please note that 8-1/2 x 13", A3, B4, B5, B5R, and A5 cannot be used for fax.
HO ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧥ᣣᦐᧁޓᣣޓඦ೨㧥ᤨ㧞ಽ ABOUT THE ORIGINAL Originals that can be Faxed Original sizes In addition to the standard sizes (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, and A4R), originals within the following size range can also be faxed. Using the SPF Maximum original size 5-1/2" x 8-1/2" 11" (width) x 39.3" (length)* *Long originals can be loaded.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ABOUT THE SPF If a SPF is installed, you can load multiple sheet originals (up to the sheet limit) in the SPF. The originals will be automatically scanned one-by-one into memory. As there is need to load each sheet manually, this saves times when faxing multi-page originals. If the optional RSPF is installed, two-sided originals can be automatically scanned into memory.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ LOADING ORIGINALS Using the SPF Use the SPF to fax multi-page originals. Do not load originals that are different sizes even if the widths are the same. This may cause misfeeds. Up to 30 pages can be loaded in the SPF as long as the stack does not exceed the indicator line. Make sure that an original has not been left on the platen glass, and then adjust the original guides to the width of the original.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ LOADING ORIGINALS Using the Platen Glass In addition to sheet originals, originals that cannot be loaded in the SPF such as books, originals that are glued together, and originals with cut-outs can be scanned from the platen glass. 1 Open the SPF and place the original on the platen glass. ● Place the original face down. Align the edge of the original with the appropriate for its size.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SETTING THE ORIGINAL SIZE If you load a non-standard or special size original, set the original size. ● In addition to inch-based sizes, you can also select A4 and A4R sizes. 1 Selecting an Inch-based Original Size Press the ORIGINAL SIZE key. 2 Use the Setting the Original Size 1 keys to select the original size and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SELECTING THE RESOLUTION AND EXPOSURE Selecting the Resolution and Exposure The resolution and exposure can be adjusted to match the size and darkness of letters on the original, or for an original such as a photograph. ● The initial (default) settings are STANDARD resolution and AUTO exposure. The initial settings can be changed to any of the other available settings using the key operator program.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CONVENIENT DIALING FEATURES Auto Dialing Rapid dialing (50 stations) A stored destination can be dialed by simply pressing a rapid key (01 to 50). Up to 36 characters can be stored for the name. Speed dialing (300 stations) A stored destination can be dialed by pressing the SPEED key, entering a 3-digit number (000 to 299), and pressing the START key. Up to 36 characters can be stored for the name.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CONVENIENT DIALING FEATURES Redialing Convenient Dialing Features The machine retains the last fax or phone number dialed with the numeric keys. If you need to dial that number again, simply press the REDIAL key. ● If you pressed a numeric key while talking during the previous call, the REDIAL key may not dial the correct number. ● Numbers dialed in the following operations will not be retained.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ Chapter 2 BASIC OPERATIONS This chapter explains basic fax operations such as sending and receiving faxes, and procedures for programming. Page ● ● ● ● ● SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Sending a Fax Using the SPF. . . . . . . . . . . . . . . . . . . . . . . . . . 28 Sending a Fax from the Platen Glass . . . . . . . . . . . . . . . . . . . . 30 Memory Transmission Mode . . . . . . . . . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX This procedure is for sending a fax by memory transmission (See page 31) when the receiving machine is in auto reception mode. Sending a Fax Using the SPF Use this method to scan and send one or more sheet originals (up to the sheet number limit). ● You can preset the original size, resolution, and exposure. (See pages 23, 24) 1 Insert the originals into the document feeder tray. (See page 21) ● Insert the originals face up.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX Error Correction Mode (ECM) Noise on the line can sometimes cause distortions in a transmitted fax image. When this happens, the ECM function automatically resends the part of the image that was distorted. ● When this function is turned on, transmission will take slightly longer than normal. ● In order for ECM to operate, the other machine must also have the ECM function.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX Sending a Fax from the Platen Glass The platen glass can be used to transmit books, transparencies, and other special originals that cannot be loaded in the SPF. 1 Place the original on the platen glass. (See page 22) ● Make sure that no originals remain in the SPF. the original face down. If you are sending multiple pages, place the pages one at a time beginning from the first page.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX Memory Transmission Mode When a fax is sent in memory transmission mode, the machine calls the receiving machine and begins transmitting while the original is still being scanned into memory (Quick On-Line (See below)). The number of pages that can be held in memory varies depending on the original, sending conditions, and the amount of expansion memory installed in the machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX Changing the Transmission Mode This machine has two transmission modes: memory transmission mode and direct transmission mode. To change modes, use the COMM. SETTING key. 1 Check the transmission mode, and then press the COMM. SETTING key, select "TX", and press the OK key. Sending a Fax 2 Press the or key to select the mode and then press the OK key. 3 Press the OK key. ● This completes the setting.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX 2 Perform one of the following operations: [Using a rapid dialing or group key] (1) Press a rapid key (01 to 50). ● If you press a one touch key that has a sub-address stored, a sub-address transmission will be performed. ● If you are using a group key, first set the transmission mode to "Memory Transmission". (See previous page) [Using a Speed Dial number] (1) Press the SPEED key and then enter a 3-digit Speed Dial number (000 to 299).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX (3) Press the or key until the name of the destination appears, and then press the OK key. ● You can press the # key to toggle between details on the selected destination and the destination list. In this case, press the or key until the name of the destination appears. (The search results appear in the following order: upper case letters, lower case letters, special characters, and numbers.) (4) Press the START key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX 3 After the original is scanned, change pages and then press the START key if you have another page to scan. ● Repeat this step until all pages have been scanned into memory. 4 2 When the final page has been scanned, press the # key. ● The receiving machine is automatically dialed and transmission begins.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SENDING A FAX 2 Enter the fax number of the receiving machine and then press the START key. ● You can also use auto dial numbers. you are using the platen glass and have another page to scan, change pages and then press the START key. Repeat until all pages have been scanned and then press the # key. ● If 3 The stored job will be sent when the current operation is completed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CANCELING FAX TRANSMISSION/RECEPTION To cancel a current fax operation (a fax being sent from memory or a fax being received) or a transmission job stored in memory, follow the steps below. When canceled, the document data will be cleared from memory. Canceling scanning or direct transmission 1 During transmission, press the CLEAR key. 2 Select "YES" with the ● You can also press the CLEAR ALL key. or key and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CANCELING FAX TRANSMISSION/RECEPTION 3 Press the CLEAR key. 4 Select "YES" with the ● If or key and then press the OK key. you do not wish to cancel, select "NO". Canceling Fax Transmission/Reception Notes ● You can check canceled operations in the Activity Report. "CANCEL" will appear in the "TYPE/ NOTE" column of the report.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CANCELING FAX TRANSMISSION/RECEPTION Canceling a Stored Transmission Job 1 Press the JOB STATUS key. 2 2 Select "TX/RX RESERVE" with the key. ／ 3 key and then press the OK Select the transmission job you wish to cancel with the and then press the CLEAR key. or key, ● As you press the or key, the stored transmission jobs appear one at a time. only one transmission job is stored, the display will not change when you press the or key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CANCELING FAX TRANSMISSION/RECEPTION Notes ● You can check canceled jobs that were in recall mode in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report. ● The stored job display is as follows: Current status "WAITING" appears here if the job is a stored transmission job or a timer transmission. If the job has entered recall mode, "RECALL" appears.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RECEIVING A FAX Methods for Receiving Faxes Reception method Use Setting Exclusively for fax (auto reception) Fax reception begins automatically. This method is convenient when you have a dedicated fax line separate from the phone line for voice calls, or when you are out. Set the reception mode to auto reception. (See next page) Phone priority (manual reception) All calls must be answered using an extension phone connected to the machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RECEIVING A FAX Setting the Reception Mode The machine is initially set to auto reception. Follow the steps below to change the reception mode to manual, or to change the mode back to auto from manual. An extension phone must be connected to change the reception mode to manual, and the extension phone setting must be turned on with the key operator program.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RECEIVING A FAX Earlier Output of Received Data If a fax cannot be printed because the machine is out of the appropriate paper and another fax is subsequently received that can be printed, the subsequently received fax will be printed before the fax that cannot be printed. This also happens when there are several faxes in memory that cannot be printed. If desired, you can turn off this function.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RECEIVING A FAX When the optional Finisher (AR-FN5) is installed Received faxes are output to the top tray of the Finisher. Faxes cannot be output to the bottom tray. If desired, output can be changed to the center tray with the key operator program. (Copier manual) ● The top tray of the Finisher also has a sensor that detects when the tray is full. When approximately 100 pages accumulate in the tray, a message appears in the display and fax printing stops.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RECEIVING A FAX 2 Press the START key. ● Reception ● If 3 begins when the sending party initiates transmission. an original is placed on the platen glass or in the SPF, fax transmission will begin. 2 When reception ends, the machine makes a beep sound. ● The received fax is output to the center tray. In Copy mode 1 Lift the extension phone. 2 Press the JOB STATUS key. Select "MANUAL RECEIVING" with the or key and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RECEIVING A FAX Substitute Reception to Memory If fax reception occurs when the machine is out of paper or out of toner, when a paper jam has occurred, or when Copy mode is being used, the fax will be received to memory. When printing becomes possible, the fax received to memory will be automatically printed out. ● If a power save mode is turned on, faxes are received to memory because printing is not immediately possible.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS This machine includes an auto-dialing feature to make dialing easier. By programming frequently dialed numbers, you can call and send faxes to these locations by means of a simple dialing operation. The procedures for storing, editing, and clearing rapid dial numbers, Speed Dial numbers, and group keys are explained in this section.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Storing rapid dial numbers and Speed Dial numbers Storing a fax number in a rapid dialing allows you to dial that number by simply pressing the rapid key. A total of 50 rapid dial numbers are available, including group keys. Storing a fax number in a Speed Dial number allows you to dial that number by simply pressing the SPEED key, entering a 3-digit number (000 to 299), and pressing the START key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 5 Enter the name of the destination (See page 63) and then press the OK key. ● Up to 36 characters can be stored for the name. you press the OK key without entering a name, you will go to step 7. In this case, a destination name is automatically assigned. ● If 6 2 Enter search characters (See page 63) and then press the OK key. ● Up to 10 search characters can be entered.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Storing a group key You can store multiple destinations in a group key. This lets you dial all of those destinations by simply touching the group key, saving you the trouble of dialing multiple rapid dial numbers, Speed Dial numbers, and/or full fax numbers.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 6 Store the destinations using rapid dial numbers, Speed Dial numbers, and the numeric keys. [Rapid dial numbers] (1) Press the desired rapid key(s) (01 to 50). ● If you press an incorrect key, press the CLEAR key and then press the correct key. [Speed Dial numbers] (1) Press the SPEED key and then enter the desired Speed Dial number (000 to 299) with the numeric keys.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Selecting Option Settings When storing and editing rapid dial numbers and Speed Dial numbers, you can also select one of the following settings. (See pages 47, 55) Chain dialing cannot be combined with any of the other option settings. When you select a setting, a checkmark appears in the option setting screen.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 3 Enter the passcode (up to 20 digits) with the numeric keys and then press the OK key. ● Characters that can be entered are numbers, #, , and spaces. However, the initial character cannot be a space. ● If desired, you can omit the passcode. ● If you make a mistake, press the CLEAR key and then re-enter the correct number.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Setting the transmission speed 1 Perform the initial step for selecting an option setting (See step 1 on page 52), select "TX SPEED" with the or key, and then press the OK key. 2 Select the transmission speed with the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Note ● If you select a setting other than "OFF", a checkmark will appear next to "INTERNATIONAL TX" when you return to the option setting screen. Editing an Auto Dial Key or Number Auto dial keys and numbers are edited from the change/delete screen. Display the change/delete screen as follows, and then edit the desired auto dial key or number.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 2 Select "RAPID/SPEED" with the 3 Select "CHANGE" with the Storing, Editing, and Clearing Auto Dial Keys and Numbers 4 key, and then press the OK key. ／ or or key, and then press the OK key. Perform either of the following operations: [Editing a rapid dialing] ● Press the rapid key (01 to 50) that you wish to edit.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 6 Edit the name of the destination (See page 63) and then press the OK key. 7 Edit the search characters (See page 63) and then press the OK key. ● Characters added in step 6 will appear at the end of the previously stored search characters. (Maximum of 10 characters altogether.) ● You can also press the START key instead of the OK key to end the editing operation at that point.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Editing a group key A group key cannot be edited in the following cases: ● The group key is stored in a program or an F-code relay group. 1 Display the change/delete screen. (See page 55) 2 Select "GROUP" with the or key and then press the OK key. Storing, Editing, and Clearing Auto Dial Keys and Numbers 3 Select "CHANGE" with the or key, and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 6 Edit the search characters (See page 63) and then press the OK key. 7 Edit the stored rapid dial numbers and Speed Dial numbers. 2 ●A key or number that is already in the group cannot be added. [Adding rapid dial numbers and Speed Dial numbers] ● Enter the rapid dial numbers and/or Speed Dial numbers that you wish to add.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS Clearing an Auto Dial Key or Number Auto dial keys and numbers are cleared from the change/delete screen. Clearing a rapid dialing or Speed Dial number A rapid dialing or Speed Dial number cannot be cleared in the following cases: ● The rapid dialing or Speed Dial number is being used for transmission.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS [Clearing a Speed Dial number] ● Press the SPEED key and then enter the Speed Dial number (000 to 299) that you wish to clear with the numeric keys. 5 Select "DELETE" with the or key, and then press the OK key. ● When you press the OK key, "Deleted." appears in the message display. ● If you select "NO DELETE" and then press the # key, details on the selected destination are displayed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS 4 Press the group key that you wish to clear. 5 Select "DELETE" with the ● When key, and then press the OK key. you press the OK key, "Deleted." appears in the message display. you select "NO DELETE" and then press the # key, details on the selected destination are displayed. Press the # key again to return to the previous display.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ENTERING CHARACTERS This section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and group keys, as well as department names, program names, and search characters for the address list. Characters that can be Entered Characters that can be entered for names The following characters can be entered. Up to 36 characters can be entered for a name.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ENTERING CHARACTERS Changing to Entry Mode Open the rapid key overlay to enter alphabetical characters. When the rapid key overlay is open When the rapid key overlay is open, characters can be entered. To toggle between upper case and lower case letters, press the SHIFT key. Entering Characters When the rapid key overlay is closed Closing the rapid key overlay stores characters that have been entered to that point.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ENTERING CHARACTERS Character Entry Keys To enter characters, use the character entry keys on the operation panel. The characters entered by each key and key functions are as follows. Character entry key A Characters and function B C D E F G H I J K L M N O P Q R S T U V W XYZ SP SHIFT SYMBOL SPACE/- Numeric CLEAR ( ) Characters and function Used to enter special characters. Used to toggle between upper case and lower case letters. Use to enter symbols.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ENTERING CHARACTERS Initial Procedure for Entering Characters Entering alphabetical characters (example: TPS) 1 Open the rapid key overlay. ● To switch between upper case letters and lower case letters, press the SHIFT key. Entering Characters 2 Enter "T", "P" and "S" with the letter keys. ● The letters are stored and the cursor moves to the space after the letters. Notes ● To change a character, press the CLEAR key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ENTERING CHARACTERS Entering symbols Symbols are entered with the rapid key overlay closed. 1 Press the SYMBOL key. 2 2 Select the symbol that you wish to enter with the ● To key. To key. Press the OK key. ● The symbol selected with the cursor is entered and you return to the character entry screen.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ENTERING CHARACTERS Entering special characters Special characters are entered with the rapid key overlay opened. 1 Press the SP key. 2 Select the special character that you wish to enter with the keys. move to the next page, move the cursor to the bottom line and press the key. To move back to the previous page, move the cursor to the top line and press the key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ Chapter 3 CONVENIENT FUNCTIONS 1 ADVANCED COMMUNICATION METHODS This chapter explains features that are designed for specific purposes and circumstances. Please read those parts that are of interest to you. Page ● ● ● ● ● ● ● ● ● ● ● BROADCAST TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . 70 Using Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . 71 TIMER TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ BROADCAST TRANSMISSION This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches. ● Up to 200 destinations can be selected. ● Broadcast transmission is not possible in direct transmission mode.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ BROADCAST TRANSMISSION Using Broadcast Transmission Place the original on the platen glass or in the SPF, adjust the original size, resolution, and exposure settings as needed, and then follow the steps below. If the machine is in direct transmission mode, change to memory transmission mode. (See page 32) 1 In Fax mode, press the BROADCAST key. Enter the fax numbers of the receiving fax machines (up to 200).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TIMER TRANSMISSION This function allows you to set up a fax transmission or polling operation to take place automatically at a specified time up to a week in advance. This allows you to take advantage of off-peak rates without having to be there when the operation is performed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TIMER TRANSMISSION Setting Up a Timer Transmission Place the original on the platen glass or in the SPF, adjust the original size, resolution, and exposure settings as needed, and then follow the steps below. ● If the machine is in direct transmission mode, change to memory transmission mode. (See page 32) 1 In Fax mode, press the SPECIAL FUNCTION key. 2 Press the key. 3 Enter the transmission time with the numeric keys and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CONFIDENTIAL TRANSMISSION/RECEPTION When a fax is sent by confidential transmission, it is received to the memory (a confidential box) of the receiving fax machine. The fax cannot be printed until the correct confidential code is entered. This function is convenient when sending important documents that you only want a specific person to see, or when multiple departments share a single fax machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CONFIDENTIAL TRANSMISSION/RECEPTION Using the Confidential Function Sending a confidential fax Before sending a confidential fax, make sure the receiving machine supports the confidential function and has a confidential box and code programmed. Confidential transmission is not possible if the receiving machine does not have confidential boxes, or if a confidential box has not been programmed in the receiving machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CONFIDENTIAL TRANSMISSION/RECEPTION 5 Enter the confidential code (4-digits) with the numeric keys. ● If the code is correct, the fax is printed. Notes ● If the code is not correct, you will return to step 4. Re-enter the code. a fax comes in during printing: In auto reception mode: The fax is automatically received to memory and then automatically printed after the confidential fax is printed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RELAY REQUEST TRANSMISSION Like Broadcast transmission (See page 70), this function is used to send a fax to multiple destinations. Whereas the Broadcast function requires that the sending machine send the fax directly to each destination, the Relay Request function allows the fax to be sent to the memory of a relay fax machine, after which the relay machine sends the fax to each of the destinations.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RELAY REQUEST TRANSMISSION Storing a Relay Group Before making a relay request, you must store the relay group (the fax numbers of the relay machine and the end receiving machines).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RELAY REQUEST TRANSMISSION 8 Press the or key to select the type of dialing for entering end receiving machines, and then press the OK key. 9 Enter the fax number of one of the end receiving machines with the numeric keys. ● Press the OK key and then repeat steps 8 and 9 to enter the fax numbers of the other end receiving machines.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ RELAY REQUEST TRANSMISSION Using the Relay Request Function When making a relay request, only one relay group can be selected. Multiple relay groups cannot be simultaneously selected. Relay Request Transmission 80 1 In Fax mode, press the SPECIAL FUNCTION key. 2 Press the or the OK key. 3 Press the OK key. or key to select "RELAY REQUEST" and then press the 4 Press the key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ POLLING The polling function allows your machine to call a machine that has a document stored in memory and make the machine automatically send the document. Polling can only be used when the other machine is a Super G3 or G3 machine that supports polling. Only one polling operation with a timer setting, including F-code polling, can be stored at a time. ● The receiving machine bears the expense (phone charges) of polling transmission.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ POLLING Storing polling passcodes Polling passcodes are used for the polling security function. A polling passcode is the sender's fax number that is programmed in a polling machine. By storing that number in your machine as a polling passcode, the other machine is allowed to poll your machine. Up to 10 polling passcodes can be stored, and each passcode can be up to 20 digits long. Use the key operator program to store polling passcodes.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ POLLING 4 Enter the fax number of the other machine with the numeric keys, and then press the OK key. ● You can also use a rapid dialing, Speed Dial number, the Address List, or the REDIAL key to enter the number. ● If you press a group key, you will change to serial polling. In this case, proceed from step 4 of the serial polling procedure below. ● If you make a mistake, press the CLEAR key and then enter the correct number before you press the START key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ POLLING Using Memory Polling The memory polling function allows your machine to be polled by scanning a document into memory. When the other machine calls and polls your machine, the document is sent to that machine. This allows your machine to be polled even if an original is loaded in the machine for another purpose. Note that for polling, you cannot transmit an original that is placed on the platen glass or in the document feeder tray.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ POLLING Adding or changing documents in memory If there is already a document in memory when you scan a document for memory polling, a screen appears after step 3 on the previous page that allows you to add the new document or replace the old document with the new document. 1 Perform steps 1 through 3 of the procedure for scanning a document into memory. (See previous page) 2 Perform either of the following operations, and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ POLLING Restricting Polling to Specified Machines (Polling Security) This function restricts polling to specified machines. Numbers are stored in the polling machine and your machine, and if the numbers match, the other machine is allowed to poll your machine. For information on storing the numbers, refer to page 162. The polling security function can also be turned off. In this case, any machine can poll your machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION Normally, confidential communication and relay request transmission can only be performed if the other machine is a Sharp machine that supports those functions. However, F-codes as established by the ITU-T can be programmed in the machine to enable confidential communication and relay request transmission with any other machine that supports those F-code functions.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION A document sent by F-code transmission will be sent as a confidential document if the memory box in the receiving machine that matches the specified sub-address and passcode is an F-code confidential box.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION 7 Press the START key. Note ● If you used a rapid dialing or Speed Dial number in Step 4 that has an F-code (sub-address and passcode) programmed, the programmed sub-address and passcode will respectively appear in steps 5 and 6. If each is correct, press the OK key and proceed to the next step.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION Printing a fax received by F-code confidential reception When a confidential fax has been received, the confidential reception icon appears in the display. 1 Press the JOB STATUS key and then select "CONFIDENTIAL RX" with the or key. 2 Press the OK key. 3 Press the or key to select the F-code confidential box and then press the OK key. ● An 4 or key to select "SUB ADD CONF.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION Relay machine Sending machine F-code relay box F-code transmission Specify the sub-address and passcode in the relay machine's F-code relay box.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION Your machine initiates reception of a fax stored in the F-code memory polling box of another machine. A timer setting can also be specified.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION Note ● If you used a rapid dialing or Speed Dial number in Step 3 that has an F-code (sub-address and passcode) programmed, the programmed sub-address and passcode will respectively appear in steps 4 and 5. If each is correct, press the OK key and proceed to the next step.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION 4 Press the or key to select the F-code memory polling box and then press the OK key. ● If a document is already stored in the box, you must select whether to add the new document, or replace the old document with the new document. See step 2 on the below. 5 Press the or the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ F-CODE COMMUNICATION Printing documents stored in an F-code memory polling box 1 Perform steps 1 through 4 of the procedure for scanning a document into an F-code memory polling box. (See page 93) 2 Press the ● Printing or key to select "PRINT" and then press the OK key. begins. Clearing memory polling documents 1 Perform steps 1 through 4 of the procedure for scanning a document into an F-code memory polling box.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PROGRAMS You can store a sequence of operations as program. This allows you to automatically perform the sequence by simply pressing a key. This is convenient when you often perform transmissions using the same settings. ● Up to 9 programs can be stored. ● A relay group must be stored before a relay request transmission can be performed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PROGRAMS 8 Press the or key to select the desired transmission method and then press the OK key. ● To 9 cancel a selection, select it again and press the key. Select settings for the transmission method. ●A checkmark ( ) appears beside the selected method.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PROGRAMS 1 Follow steps 1 through 3 of the procedure for storing a program. (See page 96) 2 Press the 3 Press the or key to select the program you wish to clear and then press the OK key. ● While or key to select "DELETE" and then press the OK key. the program is selected, you can press the # key to display program name details. 4 Press the 5 To exit the program clearing procedure, press the CLEAR ALL key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ DUAL ACCESS This function is used to store a transmission job while fax reception or memory transmission is in progress. When the previous job is completed, the stored job is automatically performed. The procedure for storing a transmission job is the same as for performing a regular transmission. A stored job can be checked or canceled in the job status screen (See page 114).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ DUAL ACCESS Storing a Transmission Job The procedure for storing a transmission job varies depending on the type of transmission. Each storing procedure is the same as the normal procedure for the function. Refer to the explanation of the function. The only difference is that the original is scanned into memory. ● Up to 50 jobs can be stored. ● A relay group must be stored before a relay request job can be stored.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ CHAIN DIALING Chain dialing allows you to add dialing sequences together, including auto dial numbers. For example, you can store an access code for a service that offers a better rate during a certain time period, during certain days, or for certain destinations, in an auto dial number, and then dial the auto dial number followed by the number of the destination to conveniently take advantage of the better rate.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TRANSFER FUNCTION When printing is not possible because the machine is out of paper or toner, or for another reason, you can transfer a fax that has been received to memory (See page 46) to another fax machine. Your machine Transfer destination Set with key operator program.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ANTI JUNK FAX When the Anti Junk Fax function is turned on and the machine is set to auto reception, the machine answers the call when a fax comes in, checks the fax number that the sending machine sends to identify itself, and if that number matches one of your machine's stored anti junk fax numbers, breaks the connection without receiving the fax.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ ANTI JUNK FAX Anti Junk Fax 104
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ Chapter 4 CONVENIENT FUNCTIONS 2 CONVENIENT METHODS OF USE This chapter explains functions that expand the scope of use of the fax machine, including convenient transmission functions and connecting an extension phone. Please read those sections that are of interest to you. Page ● ● ● ● ● ● ● DUPLEX SCANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Setting Duplex Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ DUPLEX SCANNING If you have installed the optional RSPF, you can continuously scan both sides of an original. This function cannot be used in direct transmission mode. Change to memory transmission mode before performing duplex scanning. (See page 32) ● Duplex scanning is only possible when the RSPF is used. Duplex scanning is not possible when the original is placed on the platen glass. ● Duplex scanning of originals longer than A3 is not possible.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PAGE DIVISION SCANNING The left and right sides of an original can be scanned separately in succession. This function is useful when you wish to scan the pages of an open book one page at a time in order. ● Page division scanning can only be used when you scan the original from the platen glass. ● The order of scanning is right (of platen glass) to left. (The left side is the first scanned page and the right side is the second scanned page.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ COVER SHEET FUNCTION This function automatically attaches an 8-1/2" x 11" cover sheet to your fax transmissions. The cover sheet shows the date and time, the destination name and fax number, the sender's name and fax number, and the number of pages in the transmission. Your sender's name and fax number must be programmed using the key operator program. (See page 147) ● Select this function before each transmission.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TRANSMISSION MESSAGE This function automatically adds a page with a message at the top to a fax transmission. If used together with the cover sheet function (See previous page), the message is printed at the top of the cover sheet. ● Select this function before each transmission. The selection is only effective for one transmission. ● If "NO MESSAGE" is selected for the message, a message is not printed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INDEX This function prints a black separator mark (index) at the top of received fax pages. The position of the mark is shifted with each fax reception, allowing you to easily distinguish where one fax reception ends and another begins. ● Turn this function on with the key operator program before receiving faxes. The function remains on until you turn it off.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ EXTENSION PHONE CONNECTION You can connect an extension telephone phone to the machine. Connecting an extension phone will allow you to place and receive voice calls. You can also activate fax transmission and reception (remote operation) from an extension phone. Important ● Do ●A not connect anything other than an extension phone. transmission job can be stored while the extension phone is used for a voice call.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ EXTENSION PHONE CONNECTION Connecting an Extension Phone Important ● Use an extension phone that has a modular jack. the phone cord has a special type of plug, consult your dealer or nearest Sharp customer assistance center. ● If 1 Connect the cord of your extension phone to the TEL jack on the machine. ● Insert the plug firmly until you hear a "click". TEL jack 2 Enable the extension phone connection with the key operator program.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ EXTENSION PHONE CONNECTION Activating fax transmission Place the original on the platen glass or in the SPF, adjust the original size, resolution, and exposure settings as needed, and then follow the steps below. 1 Lift the extension phone and call the receiving party. 2 Press the START key. 3 Select "TX" with the 4 Replace the phone. or key and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ JOB/FUNCTION CHECK You can check function settings and the status of print jobs, transmission, stored transmission jobs, and confidential receptions in the message display. You can also receive faxes manually from Copy mode and other modes. (See page 45) Job status can be checked from any mode. Checking Fax Function Settings (Function Review) Before sending a fax, you can check fax function settings.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ JOB/FUNCTION CHECK Checking the Status of Transmission (Transmission Job Status) You can check the job currently being transmitted. In the case of broadcast transmission, the number of remaining destinations is displayed. Transmissions in recall mode or which were prevented by a line error are not included in the number of remaining destinations. 1 Press the JOB STATUS key. 2 Select "TX/RX JOBS" with the 3 The status of transmission is displayed.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ JOB/FUNCTION CHECK Checking the Status of Stored Transmission Jobs (Transmission Reserve status) You can check the status of stored transmission jobs (jobs scanned into memory and waiting to be sent, jobs in recall mode, etc.). After checking a job, you can also cancel it. ● Up to 50 transmission jobs can be stored, including memory transmission jobs, timer transmission jobs, and jobs in recall mode.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ JOB/FUNCTION CHECK Notes ● Even when the transmission time for a stored transmission job arrives, transmission of the job does not begin while you are checking the job status. Transmission resumes when you exit the transmission job status screen. ● The number of stored jobs only gives you a general idea of the order of stored jobs.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ JOB/FUNCTION CHECK Job/Function Check 118
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ Chapter 5 TROUBLESHOOTING This chapter contains information to help you make efficient use of the fax feature of the machine, including how to print communication activity reports and lists of stored settings such as auto dial numbers and programs. This chapter also provides solutions to problems commonly encountered when using the fax feature. Page ● ● PRINTING LISTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Lists. . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS You can print lists showing settings stored in the machine and communication activity. Important points when printing lists A list cannot be printed when one of the following messages appears in the display: (1) " Clear paper path." (2) " Open tray and add paper. [OK]:RETURN" (3) " Close the front cover." (4) " Add toner. Can not copy or print." (5) "Remove paper from the upper tray. [OK]:RETURN" (6) " Maintenance required. Call for service.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS The information shown in the "TYPE/NOTE" column of the report is as follows. Sending Result Explanation OK Transmission was completed successfully. BUSY Transmission was not successful because the line was busy. CANCEL A transmission was canceled while in progress. The power was turned off or a power failure occurred. NO RESPONSE The other party did not answer when your machine called to attempt transmission.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Reception Result Explanation Printing Lists OK Reception was completed successfully. P. FAIL The power was turned off or a power failure occurred. MEM. FULL The image memory became full during substitute reception to memory. LENGTH OVER Received a fax that was longer than the standard size. SUB RX REF. Printing is not possible and substitute reception to memory is prohibited. CONF.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Transmission Reservation list This list shows timer transmissions, stored transmission jobs, and recall mode jobs. Example: P.01 TIMER LIST MAY-11-2001 FRI 05:30 PM TIMER MODE FILE RESERVED TYPE PGS XX XX:XX XX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RECEIVER XXXXXXXXXXXXXXXXX XXX RES. CVR.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Rapid dialing list This list shows the rapid dialing that have been stored. Example: P.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Address Directory This list shows the destinations that have been stored in auto dial numbers in the order of their search characters. Example: P.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Passcode list This list shows your programmed fax number (own passcode) and ID numbers for relay request, polling, and other operations.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Transaction Report This report allows you to check the result of a transaction. The Transaction Report is printed out automatically based on conditions set with the key operator program.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ PRINTING LISTS Printing a List Select the desired list in the message screen and print it. 1 In Fax mode, press the SPECIAL FUNCTION key. 2 Press the or key to select "PRINT" and then press the OK key. 3 Press the or key to select "REPORT" and then press the OK key. 4 Press the or press the OK key. ● See below for the lists you can print.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STATUS MESSAGES The display messages alert you to the status of operation. Take the indicated action when any of the following displays appear. Message Meaning Action Canceled. Line error. [OK] A line error prevented completion of the transaction. Try the transaction again. Maintenance required. Call for service. [OK]:RETURN It is time for maintenance and inspection. Contact your dealer. Please return X original(s).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ STATUS MESSAGES Self-diagnosis Function The machine has a self-diagnosis function that automatically stops operation if a problem occurs in the machine. If a problem occurs in Fax mode, the following display appears. Message display Action Turn off the power and then turn it back on. If the error is not cleared, note the 2-digit main code and the 2-digit sub-code and then contact your dealer.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ Chapter 6 USEFUL INFORMATION This chapter contains useful information for using the fax feature. Page ● ● ● ● INSTALLATION AND CONNECTION . . . . . . . . . . . . . . . . . . 132 Selecting the Line Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 SUPPLIES AND OPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Options . . . . . . . . .
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INSTALLATION AND CONNECTION Be sure to use the provided connection cable to connect the machine to the telephone jack. LINE jack Insert firmly until you hear a "click". Selecting the Line Type There are two types of telephone lines, tone dial and pulse dial. Set the appropriate key operator program to the correct dial type for your telephone line. (See page 146) Important ● You cannot place a call if the wrong dial type is selected.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SUPPLIES AND OPTIONS Supplies You will need to purchase paper to use the fax feature of the machine. The same paper is used as for the copier feature. For the best results and to assure a long product life, we recommend that you use Sharp genuine supplies. For details, refer to "Supplies" in "Operation manual (for copier)". Options The following options are available for the fax feature of the machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TROUBLESHOOTING When one of the fax functions does not operate correctly, check the problem in the following table. Problem Check this Does not operate. Does the message screen show an error message? Dialing is not possible. Is the line type (dial type) setting correct? 132 Is the connection cord connected properly? 132 Is the power switch turned on? 14 Is the machine in Fax mode? 15 Transmission is not possible.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ TROUBLESHOOTING Problem The received image is very distorted. Check this Did thunder disrupt line conditions? The transmitted image Is the platen glass dirty? has white or black lines. Is the rear side of the SPF or the document cover dirty? Polling reception is not possible. Page Try sending the fax again. Clean the platen glass, rear side of the SPF, and the document cover. Is the paper tray empty? Add paper.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ SPECIFICATIONS Applicable telephone line Public switched telephone network (PSTN) Compression method MH, MR, MMR, JBIG (MMR and JBIG during Super G3 transmission) Transmission mode Super G3, G3 (this machine can only communicate with fax machines that support the G3 or Super G3 standard) Scanning method Flatbed CCD Scanning resolution (supports ITU-T standards) 8 x 3.85 lines/mm (Standard) 8 x 7.7 lines/mm (Fine, Fine + Halftone) 8 x 15.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ APPENDIX KEY OPERATOR PROGRAMS AND INDEX The chapter explains the programs that are used to establish settings and store information related to the fax feature. The key operator programs are used to program information such as the sender's name and fax number. Some of these settings are required for the fax function; others are convenient features that facilitate the use of the machine.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ LIST OF KEY OPERATOR PROGRAMS The following is a list of the settings that can be changed using the fax key operator programs. The initial setting is indicated by . LIST PRINT/SET LIST PRINT KEY OPE. LIST CONF. CODE LIST JUNK FAX # LIST SUB ADD SET LIST ACC. # LIST ACC.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ LIST OF KEY OPERATOR PROGRAMS RCV. FUNCTION #OF RINGS AT. RX 0~9:2 TRAY SELECTION YES, NO RECEIVED DATA PRINT CONDITION REDUCTION, DIVISION AUTO RCV REDUCE TO REGULAR SIZE YES, NO A3 RX REDUCE YES, NO FW. RX DATA YES, NO RECEIVED DATA FW.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ KEY OPERATOR PROGRAM LIST The following list shows the key operator programs for the fax function. Setting Program name LIST PRINT/SET LIST PRINT PRINT SELECTION Program function (description) Page This prints the Key Operator List, Confidential Code List, 144 Junk Fax Number List, Sub-address Setting List, ACC.# List, and ACC. Usage List.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ KEY OPERATOR PROGRAM LIST Setting Program name Program function (description) Page SENDING FUNCTION PAGE COUNTER SET This setting is used to select whether page numbers are printed 153 at the top of transmitted fax pages. SEND MODE This setting is used to select whether the standard mode for 154 sending faxes is memory transmission or direct transmission.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ KEY OPERATOR PROGRAM LIST Setting Program name Program function (description) Page SPECIAL FUNCTION POLLING SECURITY This setting is used to turn on polling security so that only 162 registered fax machines are allowed to poll your machine. POLLING PASSCODE # MODE This setting is used to store (or clear) the fax number of another 162 machine to give it permission to poll your machine when polling security is turned on.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Key operator programs can be accessed from any mode (copy, fax, print, and scan). When the setting is completed, you will return to the previous mode. ● Faxes cannot be sent or received when using a key operator program. ● A key operator program cannot be used when sending or receiving a fax. Initial Procedure 1 Press the FUNCTION key. 2 Press the or key to select "KEY OPE. PRG." and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 5 Follow the steps of the program(s) you wish to use as explained on the following pages. ● Programs for the following functions can be used: List print/set (See page 144), Initial settings (See page 146), Sending functions (See page 152), Receive functions (See page 157), Special functions (See page 162) 6 When the setting is completed, press the CLEAR ALL key. ● The key operator program ends.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Transaction Report Print Conditions These settings are used to select the condition for printing a Transaction Report after a transaction is completed to inform you of the result (completed normally, line error, etc.). Conditions can be separately set for several types of communication (regular transmission, broadcast transmission, confidential reception).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Auto Listing This setting is used to have a list of your most recent transactions printed out at a selected time. The list can be printed as often as twice a day. 1 Follow steps 1 through 4 of the initial procedure. (See page 143) 2 Press the or key to select "LIST PRINT/SET" and then press the OK key. 3 Press the or key to select "LIST SETTING" and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Pause Time This setting is used to change the duration of pauses inserted between digits of fax numbers. When entering a fax number, a pause of the set duration is inserted each time the REDIAL/PAUSE key is pressed. The initial setting is 2 seconds. 1 Follow steps 1 through 4 of the initial procedure.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Speaker Volume This setting is used to adjust the on-hook volume, the ringing volume, and the line monitor volume. All volume settings are initially set to "Middle". 1 Follow steps 1 through 4 of the initial procedure. (See page 143) 2 Press the or key to select "INITIAL SETTING" and then press the OK key. 3 Press the or key to select "SPEAKER VOLUME" and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Distinctive Ring This setting is used when you have multiple phone/fax numbers assigned to one line and you wish to use a different ringing pattern for each number. The setting is initially turned off. 1 Follow steps 1 through 4 of the initial procedure. (See page 143) 2 Press the 3 Press the or the OK key. key to select "DISTINCTIVE RING" and then press 4 Press the or the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Account Control This setting is used to turn on Department Code Mode. Department Code Mode is initially turned off. When the mode is turned on, the operator must enter a department code (5-digit ID code) in order to use the fax feature of the machine. This function also tracks fax communication time and fax pages for each department. 1 Follow steps 1 through 4 of the initial procedure.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 3 Enter the department code (5 digits) you wish to clear with the numeric keys and then press the OK key. ● If 4 you make a mistake, press the CLEAR key and then re-enter the correct number. Press the ● Check or key to select "YES" and then press the OK key. the department code that appears in the message screen before clearing it.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 5 Enter the time in 12-hour format with the numeric keys and then press the OK key. 6 Press the ● Enter a number from 00 to 12 for the hour and a number from 00 to 59 for the minute. or key to select "AM" or "PM", and then press the OK key. Note ● If you make a mistake in step 4 or step 5, press the mistake and then enter the correct digit.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Auto Reduce Transmission This setting is used to select whether a transmitted document image is reduced to fit the size of the paper in the receiving machine. If the setting is turned on, the image is reduced as needed. If the setting is turned off, the image will always be transmitted at full size, and the printed image may be clipped if the paper in the receiving machine is not large enough.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 3 Press the or key to select "PAGE COUNTER SET" and then press the OK key. ● The setting is turned on and a checkmark appears in the checkbox in the message screen. ● If this procedure is performed when the setting is turned on, the checkmark is cleared and the setting turns off. Note ● When a fax is sent by memory transmission, the page number and total number of pages appear at the top of each fax page.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 2 Press the 3 Press the or key to select "PRINT STATION # IN RCVD DATA" and then press the OK key. 4 Press the or key to select "SENDING FUNCTION" and then press the OK key. or key to select "OUT" or "IN DATA", and then press the OK key. ACC. Name Print When using Account Control, this setting determines whether or not the recipient is notified of the sender's department name when a fax is sent.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 7 Enter the number of recall attempts (00 to 14) with the numeric keys and then press the OK key. ● The number of attempts can to any number from 0 to 14. Note ● If you made a mistake in step 5 or step 7, move the cursor to the mistake with the and enter the correct number.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 2 Press the or the OK key. 3 Press the or press the OK key. key to select "# OF RINGS AUTO TX" and then 4 Press the key. key to select the call time and then press the OK ● Selections key to select "SENDING FUNCTION" and then press or for the call time are "30SEC.", "45SEC.", and "60SEC.". Auto Cover Sheet This setting is used to have a cover sheet automatically included with each fax transmission.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Tray Selection This setting is used to select which output trays can be used for received faxes. All output trays are initially enabled. 1 Follow steps 1 through 4 of the initial procedure. (See page 143) 2 Press the OK key. or key to select "RCV. FUNCTION" and then press the 3 Press the or the OK key. key to select "TRAY SELECTION" and then press 4 Press the 5 To enable another tray, repeat step 4.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Auto Receive Reduce to Regular Size This setting is used to select automatic reduction to the set paper size of the paper tray when you receive a non-standard size document that is larger than your paper. Auto reduction is initially turned on. 1 Follow steps 1 through 4 of the initial procedure. (See page 143) 2 Press the key. 3 Press the or key to select "AUTO RCV REDUCE TO REGULAR SIZE" and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 2 Press the OK key. or key to select "RCV. FUNCTION" and then press the 3 Press the key. or key to select "FW. RX DATA" and then press the OK ● The setting is turned on and a checkmark appears in the checkbox in the message screen. ● If this procedure is performed when the setting is turned on, the checkmark is cleared and the setting turns off.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Earlier Output When a received fax cannot be printed because the machine is out of appropriate paper and a fax is subsequently received that can be printed, this setting determines whether the subsequent fax is printed before the fax that cannot be printed. The setting is initially turned on (the subsequent fax is printed first). 1 Follow steps 1 through 4 of the initial procedure. (See page 143) 2 Press the key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 6 Enter the Anti Junk fax number (up to 20 digits) that you wish to block, and then press the OK key. ● To 7 store another Anti Junk fax number, repeat steps 5 and 6. Press the BACK key. Notes ● To clear an Anti Junk fax number, follow these steps: (1) Select "DELETE" in step 4 and then press the OK key. (2) Enter the 2-digit number that identifies the number you wish to clear, and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 5 Enter a 2-digit number from 01 to 10 with the numeric keys to identify the passcode that will be entered in the next step, and then press the OK key. ● If you made a mistake, move the cursor to the mistake with the correct number. 6 keys and enter the Enter the passcode (up to 20 digits) with the numeric keys and then press the OK key. ● If you make a mistake, press the CLEAR key and then re-enter the correct number.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS System Number Mode This setting is used to store your machine's system number. The system number is used to poll another machine when that machine has turned on polling security. Your machine will only be allowed to poll the other machine if your machine's system number is the same as one of the other machine's ID numbers (the other machine must be a Sharp machine that supports system/ID numbers).
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 5 Enter a 2-digit number from 01 to 10 with the numeric keys to identify the passcode that will be entered in the next step, and then press the OK key. ● If you made a mistake, move the cursor to the mistake with the correct number. 6 keys and enter the Enter the relay passcode (up to 20 digits) with the numeric keys and then press the OK key. ● If you make a mistake, press the CLEAR key and then re-enter the correct number.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Notes ● If you made a mistake in steps 7 or 8, move the cursor to the mistake with the keys and enter the correct number. ● To clear a confidential box, follow these steps: (1) Select "DELETE" in step 4 and then press the OK key. (2) Press the or key to select the name of the confidential box that you wish to clear, and then press the OK key. (3) Press the or key to select "DELETE" and then press the OK key.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS Sub-Address Relay Group Set This setting is used to program a memory box for relay broadcast of received data upon receipt of a subaddress relay request. A sub-address and passcode for reception of a sub-address relay request and the destinations to which the data is to be relayed are programmed for each box. Up to 10 boxes can be programmed, and the programmed boxes can be checked in the "SUB ADD SET LIST".
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ USING KEY OPERATOR PROGRAMS 3 Press the or the OK key. 4 Press the 5 Press the or key to highlight the unused sub-address memory polling box that you wish to program, and then press the OK key. 6 Enter a name for the box (up to 36 characters) and then press the OK key. 7 Program a sub-address and passcode. (See steps 2 and 3 pages 52, 53) ● To or key to select "SET S.A.
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INDEX A I Account Audit Mode........................................17 Activity Report...............................................116 Address Directory .........................................125 Address List ....................................................25 Auto Dialing...............................................23, 47 Automatic reception ........................................41 Automatic reduction ........................................
DQQM ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ INDEX Q Quick On-Line function ...................................31 R Rapid dialing .............................................25, 48 Rapid dialing list............................................124 Rapid key overlay ...............................10, 11, 64 Redialing .........................................................26 Relay Group list ............................................125 Relay groups...................................................
HO ࡍࠫ 㧞㧜㧜㧝ᐕ㧣㧠ᣣޓ᳓ᦐᣣޓඦ೨㧥ᤨ㧞㧟ಽ Notice for Users in Canada "NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.
AR-FX4 SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135. SHARP ELECTRONICS OF CANADA LTD.
