MODEL AR-FX7 AR-M256 AR-M316 FACSIMILE EXPANSION KIT OPERATION MANUAL Page • BEFORE USING THE 4 FAX FEATURE 12 • BASIC OPERATIONS • ADVANCED TRANSMISSION 26 METHODS • TRANSMISSION USING F-CODES 51 • CONVENIENT METHODS OF USE 61 • PROGRAMMING 66 • TROUBLESHOOTING 84 • KEY OPERATOR PROGRAMS 91 • APPENDIX 108
This equipment has been tested according to the pan-European TBR 21 regulation. It will operate on all analogue telephone networks which comply with the TBR 21. Please contact your dealer or network operator, if you are not sure whether your network operates according to TBR 21. • This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.
TO USERS OF THE AR-M256/AR-M316 Thank you for purchasing the facsimile expansion kit. The Operation Manual (for facsimile) primarily explains the fax function on the AR-M230/M270 Series. Although the appearance of the operation panel and touch panel may be slightly different on your model, the procedures for using the fax function are the same. Please refer to this guide along with the Operation Manual (for facsimile) to use the fax function of the machine.
ADDITION TO THE KEY OPERATOR PROGRAMS The following program has been added to the "FAX DEFAULT SETTINGS". DISABLE OF FAX NUMBER DIRECT ENTRY When the fax function is enabled, this program is used to prohibit dialing of a destination fax number by direct entry with the numeric keys. To prohibit dialing by direct entry with the numeric keys, touch the checkbox to select it.
CONTENTS CONTENTS................................................................................................................................................ 1 TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 3 1 BEFORE USING THE FAX FEATURE SETTINGS REQUIRED FOR THE FAX FUNCTION ........................................................ 4 3 ADVANCED TRANSMISSION METHODS PART NAMES AND FUNCTIONS ....................
4 TRANSMISSION USING F-CODES TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES................................ 51 ● MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION.......................52 ● ENTERING A SUB-ADDRESS AND PASSCODE FOR A MEMORY BOX IN THE OTHER MACHINE.........................................53 ● CREATING A MEMORY BOX FOR F-CODE TRANSMISSION............................................53 F-CODE POLLING MEMORY......................... 54 ● USING F-CODE POLLING MEMORY ..
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE Several points must be kept in mind when using this product as a facsimile. Please note the following: Connecting the telephone line cord Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the illustration.
1 Chapter 1 BEFORE USING THE FAX FEATURE This chapter contains basic information about using the fax function of this product. Please read this chapter before using the unit as a fax machine. SETTINGS REQUIRED FOR THE FAX FUNCTION Before using the unit as a fax machine, make sure that the following information has been programmed correctly.
PART NAMES AND FUNCTIONS OPERATION PANEL Operation panel keys and keys displayed on the touch panel that are used for fax are explained here. 2 1 3 4 5 1 COPY PRINT ON LINE DATA SCAN DATA FAX LINE DATA CUSTOM SETTINGS JOB STATUS ACC.#-C The indicators of the operation panel may differ depending on the country and the region. 1 6 Touch panel (p.7) • Messages and keys appears in the touch panel. A key can be touched to select or enter a setting.
BEFORE USING THE FAX FEATURE PARTS OF THE MACHINE 1 2 3 4 Document cover installed 5 6 12 7 8 9 14 10 13 11 1 Exit area The original exits here after transmission or scanning into memory. 9 Front cover Open this cover to remove a misfeed. (See the operation manual for copier.) 2 Document feeder tray Place the original face-up in this tray for transmission.(p.10) 10 3 Original guides Adjust these guides to match the width of the original.(p.
BEFORE USING THE FAX FEATURE FAX MODE (CONDITION SETTING SCREEN) The condition setting screen of fax mode is displayed by pressing the [FAX] key while the print mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [FAX] key is the condition setting screen (shown below). If you have set the display to show the address directory (p.
BEFORE USING THE FAX FEATURE 13 [EXPOSURE] key (p.22) Touch this key to change the scanning exposure. The selected exposure is highlighted above the key. The initial factory setting is [AUTO]. 14 Special function icon display When a special function such as polling or dual page scan is selected, the special function icon appears here. Address directory screen (alphabetically ordered) If "DEFAULT DISPLAY SETTINGS" (p.
ORIGINALS ORIGINALS THAT CAN BE FAXED Original sizes Minimum original size Using the RSPF Using the document glass Note Maximum original size 297 mm (width) x 1000 mm (length) (11" (width) x 39.3"* (length)) * Long originals can be loaded. 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length)) 1 297 mm (width) x 420 mm (length) (11" (width) x 17" (length)) • Originals that are not a standard size (p.
LOADING AN ORIGINAL An original can be loaded in the RSPF or placed on the document glass. Load multi-page sheet originals in the RSPF. Place books and other originals that cannot be loaded in the RSPF on the document glass. USING THE RSPF 1 Lift the document cover/RSPF and make sure an original is not placed on the document glass. Gently close the document cover/RSPF. 3 Note 2 Align the edges of the original pages and then insert the pages face up in the document feeder tray.
CONVENIENT DIALLING METHODS AUTO-DIALLING This product includes an auto-dialling feature to make dialling easier. By programming frequently dialled numbers, you can call and send documents to these locations by means of a simple dialling operation (p.16). There are two types of auto-dialling: rapid dialling and group dialling. To program auto-dial numbers, refer to pages p.68, p.72. Rapid dialling Group dialling Simply press a rapid key and then press the [START] key ( ) to dial the programmed location.
2 Chapter 2 BASIC OPERATIONS This chapter explains the basic procedures for sending and receiving faxes. SENDING A FAX BASIC PROCEDURE FOR SENDING FAXES The procedure for sending a fax in memory transmission mode (p.14) is explained in the following. 1 Make sure that the machine is in fax mode. SCAN DATA FAX LINE DATA JOB STATUS 2 CUSTOM SE When the [FAX] key light is on, the machine is in fax mode. If the light is not on, press the [FAX] key.
BASIC OPERATIONS Entering a pause. PAUSE AX MEMORY:100% AUTO RECEPTION If you need to insert a NEXT A pause between digits to access an outside line or ADD dial an international B number, touch the [PAUSE] key in the upper SUB A right-hand corner of the screen. Each time you touch the [PAUSE] key, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also touch the [PAUSE] key to enter a hyphen, and then enter another number using the numeric keys or a rapid key.
BASIC OPERATIONS Memory transmission mode When memory transmission mode is selected, the original is scanned into memory and then sent to the destination. When the RSPF is used for transmission, transmission of the first scanned page begins while the remaining pages are scanned. (See "Quick On-line transmission" below.
BASIC OPERATIONS Storing transmission jobs (memory transmission) If a transmission is performed in memory transmission mode while the machine is already sending or receiving a fax, the document will be scanned into memory and then automatically transmitted after the previous job is completed (this is called storing a transmission). Up to 50 jobs can be stored in memory at once, not including the job currently being executed. After transmission, the scanned document data is cleared from memory.
BASIC OPERATIONS TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING) To send a document by auto-dialling (rapid dialling or group dialling), follow the steps below. To use an auto-dial destination, you must first program the full fax number and name of the destination. Refer to page 11 for information on auto-dialling and pages 68 and 72 for information on programming auto-dial destinations. 1 Perform steps 1 through 6 of "BASIC PROCEDURE FOR SENDING FAXES" (p.12).
BASIC OPERATIONS TRANSMITTING A TWO-SIDED DOCUMENT The RSPF can be used to automatically fax both sides of two-sided document by memory transmission. 1 Make sure that the machine is in fax mode. SCAN DATA FAX LINE DATA CUSTOM SE JOB STATUS When the [FAX] key light is on, the machine is in fax mode. If the light is not on, press the [FAX] key. 2 Place the original. (p.10) 3 Touch the [ORIGINAL] key. 5 Select the [ROTATE THE IMAGE 90 DEGREES] checkbox.
BASIC OPERATIONS FAXING A LARGE NUMBER OF PAGES When you have a large number of pages to fax, scan the pages in batches using the RSPF. A maximum of 100 pages can be placed in the RSPF at once; however, placing pages in batches allows you to scan in more than 100 pages and send them in a single transmission. Note that the number of pages that can be scanned may vary depending on the content of the pages and how much memory is being used.
BASIC OPERATIONS 8 Place the next set of original pages and press the [START] key ( ). Repeat this step until all pages have been scanned. You can change the original size, resolution, and exposure settings as needed for each page. If you take no action for about 1 minute (you do not press the [START] key ( )), scanning automatically ends and the job is stored for transmission. 9 When the last original page has been scanned, touch the [READ-END] key. (Pg.No. AL.
MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size (such as an INCH size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after placing the document in the RSPF or on the document glass. *Standard sizes: Note Standard original sizes are sizes that can be correctly detected when the original is placed.
SELECTING RESOLUTION AND EXPOSURE SETTINGS After placing an original, you can adjust the resolution and exposure settings as needed for the original, such as for small or faint characters or for a photo. Place the original with the machine in fax mode (p.12), and then adjust the settings as explained below. SELECTING THE RESOLUTION The initial resolution setting is STANDARD. To change the setting, follow these steps: Changing the resolution 1 Touch the [RESOLUTION] key.
BASIC OPERATIONS SELECTING THE EXPOSURE The initial exposure setting is AUTO. To change the setting, follow these steps: Changing the exposure 1 Touch the [EXPOSURE] key. AUTO EXPOSURE STANDARD RESOLUTION AUTO A4R ORIGINAL 2 Touch the [AUTO MANUAL] key. "MANUAL" is highlighted. MANUAL AUTO 1 3 3 Touch the key or the key to select the desired exposure level. MANUAL AUTO 1 4 5 3 5 Touch the [OK] key. OK MANUAL O 3 · You will return to the initial screen.
PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being transmitted. This is done in the job status screen. For details on using the job status screen, refer to operation manual for copier. 1 Press the [JOB STATUS] key. JOB STATUS 2 CUSTOM SETTING Touch the [FAX JOB] key.
CANCELLING A FAX TRANSMISSION You can cancel a transmission job that is in progress or that has been stored. This is done in the fax job status screen. 1 Press the [JOB STATUS] key. LINE DATA FAX JOB STATUS 2 CUSTOM SETTING Touch the [FAX JOB] key. WAITING DETA WAITING WAITING PRIOR STOP/D FAX JOB 3 Touch the job key of the transmission job that you wish to cancel. The selected key is highlighted. 4 Touch the [STOP/DELETE] key.
RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (automatic reception). Note Caution • You can store a transmission job while fax reception is in progress. ("Storing transmission jobs (memory transmission)" (p.15)) • To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION SETTING" in the key operator programs. (p.
3 Chapter 3 ADVANCED TRANSMISSION METHODS This chapter explains advanced fax features for special situations and purposes. SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) This feature is used to send a fax to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations.
ADVANCED TRANSMISSION METHODS USING BROADCAST TRANSMISSION 1 2 Follow steps 1 through 6 of "BASIC PROCEDURE FOR SENDING FAXES" (p.12). SPE CORPO.TPS HARP CORPORATION SHARP GROUP ACC.#-C E Touch the [ADDRESS REVIEW] key to display the destinations. CONDITION SETTINGS 1/2 Enter the fax number of the first destination or touch an auto-dial key (rapid key or group key) (p.16). 0123456789 3 4 If the Condition Setting screen appears, touch the [ADDRESS BOOK] key to display the address book screen.
FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE When printing is not possible because of a problem such as no paper or no toner, you can forward received faxes to another fax machine.This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line. When a fax has been received to memory, the data light to the right of the [FAX] key blinks (see "If received faxes cannot be printed" (p.25)).
ADVANCED TRANSMISSION METHODS USING THE FAX FORWARD FUNCTION Program the fax number of the forwarding destination The number of the forwarding destination is programmed in the key operator programs ("SET THE TELEPHONE NUMBER FOR DATA FORWARDING" (p.103)). Only one fax number can be programmed, and a sub-address and passcode can be included in this number. If a forwarding number is not programmed, a fax can still be forwarded by manually entering the forwarding number.
AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time. The time can be specified up to a week in advance. This allows you to take advantage of off-peak phone rates without having to be there when the transmission is performed. A combined total of 50 timer transmission and memory transmission jobs can be stored.
ADVANCED TRANSMISSION METHODS 6 Perform the desired transmission operation. The steps that follow will depend on the type of transmission. The following types of transmission can be performed in a timer transmission: • Normal transmission (p.12) • Broadcast transmission (p.26) • Confidential transmission (p.47) • Relay request transmission (p.50) • Polling (p.32) • Serial polling (p.32) • F-code polling (p.54) • F-code confidential transmission (p.57) • F-code relay request transmission (p.
TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function. The polling function allows your machine to call a fax machine that has a document ready for transmission and initiate reception of the document. You can also perform the reverse operation: scan a document into the memory of your machine so that another machine can call your machine and initiate reception of the document.
ADVANCED TRANSMISSION METHODS Polling memory This feature allows your machine to automatically send a document previously scanned into memory when another machine calls and polls your machine. Your machine The other machine 1 Polling (request transmission) 2 Permits polling 3 Document data previously scanned into memory 4 Document data is automatically sent to other machine 3 USING THE POLLING FUNCTION A document should not be loaded in the machine when the following operation is performed.
ADVANCED TRANSMISSION METHODS 4 When you have finished entering the destination(s), press the [START] key( ). "JOB STORED." appears in the screen. Your machine prints the document following reception from the sending machine. Note 34 To cancel the operation Press the [JOB STATUS] key and then cancel the operation as explained. ("CANCELLING A FAX TRANSMISSION" (p.
ADVANCED TRANSMISSION METHODS USING POLLING MEMORY This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. The machine has "memory boxes", which are memory used for the regular polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay transmission ("SENDING OPTIONS" (p.104)). The polling memory function explained here uses a memory box called the "PUBLIC BOX".
ADVANCED TRANSMISSION METHODS 9 Press the [START] key ( ). Note The document is scanned. If other documents have previously been stored, the new document will be added to the previous documents. To cancel scanning To cancel scanning of a document while scanning is in progress, press the [CLEAR] key ( ). To erase the documents in the Public Box, see "Deleting documents from the Public Box" on page 37.
ADVANCED TRANSMISSION METHODS Deleting documents from the Public Box This procedure is used to delete documents from the Public Box when they are no longer needed. 1 Touch the [SPECIAL MODES] key in fax mode and then touch the [MEMORY BOX] key. SUB ADDRESS SPECIAL MODES ADDRESS REVIEW SLOW SCAN MODE POLLING DIRECT TX MEMORY TX MEMORY BOX PROGRAM 2 If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen. (p.7) Touch the [DELETE DATA] key.
ADVANCED TRANSMISSION METHODS Restricting polling access (polling security) If you wish to prevent unauthorized fax machines from polling your machine, enable the polling security function. When this function is enabled, polling permission will only be granted if the fax number of the polling machine (as programmed in that machine) matches one of the fax numbers that you have programmed in your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.
ADVANCED TRANSMISSION METHODS FAXING A THIN-SHEET DOCUMENT USING THE RSPF Thin-sheet documents can be faxed using the RSPF. When the thin-sheet scanning function is used, the RSPF scans the document at a slower speed. Follow these steps to enable or disable the thin-sheet scanning function. Caution 1 A document that is extremely thin or which has folds or wrinkles may misfeed in the RSPF. In this case, scan the document from the document glass. Touch the [SPECIAL MODES] key in fax mode.
ADVANCED TRANSMISSION METHODS FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When faxing a book or other bound document, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is scanned using the document glass. The original on the right side of the document glass is scanned first as page 1, and then the original on the left side as page 2.
PROGRAMMING FREQUENTLY USED OPERATIONS This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. When you want to send a document to that destination, you can simply press the appropriate program key and the steps will be performed automatically. This function is convenient when you frequently send documents such as a daily report to the same destination. Up to eight programs can be stored.
ADDING A COVER SHEET TO A FAX TRANSMISSION An A4 (8-1/2" x 11") cover sheet can be attached to a fax transmission. The cover sheet is generated automatically and shows the date, time, recipient, fax number, sender, sender’s fax number, and number of pages transmitted (cover sheet function). A message can also be added to the top of the first page of a transmitted fax (message function). When used together with the cover sheet function, the message is added to the top of the cover sheet.
ADVANCED TRANSMISSION METHODS ADDING A MESSAGE This function adds a message to the top of the first received fax page. Message selection is only effective for one transmission. One the following messages can be selected: CONFIDENTIAL, URGENT, IMPORTANT, PLEASE DISTRIBUTE, PLEASE CALL BACK 1 In fax mode, place the original. (p.10) SCAN DATA FAX LINE DATA CUSTOM SE JOB STATUS 2 Touch the [SPECIAL MODES] key, the key, and then the [TX MESSAGE] key. READY TO SEND.
OWN NUMBER SENDING This function prints the date, time, your programmed sender’s name, your programmed sender’s fax number, and the page number at the top center of each page that you fax. You can program multiple senders to enable the use of different sender names (maximum of 20). To program a sender, see "OWN NUMBER AND NAME SET" on page 98. Example of fax page printed out by the receiving machine 11-MAY-200X-FRI 03:00 SHARP PLANNING DIV. FAX No.0666211221 P.
ADVANCED TRANSMISSION METHODS SELECTING THE SENDER INFORMATION THAT APPEARS ON A FAX TRANSMISSION Follow the steps below to select a sender from among the programmed senders. This function is convenient when you wish to use a different sender’s name for different destinations. 1 In fax mode, touch the [SPECIAL MODES] key. AUTO RECEPTION BO SUB ADD SPECIAL MODES ADDRESS DIRECT TX 2 MEMOR If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen.
SENDING AND RECEIVING CONFIDENTIAL FAXES The confidential function allows you to send and receive confidential faxes. When a fax is sent by confidential transmission, it is held in the memory (confidential box) of the receiving machine instead of being printed out. The fax can only be printed out when the recipient enters a confidential ID code. This function is convenient when you need to send or receive sensitive documents, or when several departments share the same fax machine.
ADVANCED TRANSMISSION METHODS CONFIDENTIAL TRANSMISSION Before sending a confidential fax, make sure that the receiving machine has the confidential reception function and that it is programmed appropriately to receive confidential faxes. If the receiving machine has more than one box for confidential reception, you will need to contact the receiving party in advance for the appropriate box number. 1 Touch the [SPECIAL MODES] key, the key, and then the [SENDING OPTIONS] key.
ADVANCED TRANSMISSION METHODS PRINTING A FAX RECEIVED IN A CONFIDENTIAL BOX To print a fax received in a confidential box, you must enter the ID code (a 4-digit number from 0000 to 9999) that was programmed when the confidential box was created. Note 1 • When a fax is received in a confidential box, a transaction report is printed to inform you. To set print conditions for transaction reports, see "TRANSACTION REPORT PRINT SELECT SETTING" on page 99.
SENDING FAXES USING THE RELAY REQUEST FUNCTION The relay request function is used to send a fax to a relay fax machine, and then have the relay fax machine send the fax to mulitple end receiving machines. Relay request machine (original sender of document) 1 Relay machine The document is sent from the relay request machine 2 S.F.
ADVANCED TRANSMISSION METHODS USING THE RELAY REQUEST FUNCTION A relay request transmission is performed by specifying the relay group and then performing a regular fax transmission. Only one relay group can be specified. A relay request will be refused if an end receiving machine is specified that is not stored in the relay machine. 1 Touch the [SPECIAL MODES] key , the key, and then the [SENDING OPTIONS] key.
4 Chapter 4 TRANSMISSION USING F-CODES This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as relay broadcast transmission and confidential transmission. Normally these functions require that the other fax machine be a similar Sharp machine; however, F-code transmission enables these functions to be performed with any other machine that supports F-code transmission.
TRANSMISSION USING F-CODES MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION Fax machines that support F-code transmission enable the creation of a "memory box" in the unit's memory. The memory box is used to store documents received from another fax machine or documents to be sent when another machine polls that machine. Up to 10 memory boxes can be created for each operation type, and a name can be assigned to each box.
TRANSMISSION USING F-CODES ENTERING A SUB-ADDRESS AND PASSCODE FOR A MEMORY BOX IN THE OTHER MACHINE When transmitting to a memory box in another fax machine, the sub-address and passcode must be entered after the other machine's fax number. Enter the other machine's fax number as explained for a normal transmission (p.12) or for a polling operation (p.33), and then enter the sub-address and passcode as follows: 1 Dial the fax number of the other machine, or touch a rapid key.
F-CODE POLLING MEMORY F-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and initiating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory.
TRANSMISSION USING F-CODES USING F-CODE POLLING MEMORY In order for another machine to retrieve a document from your machine, you must first scan the document into the F-code polling memory box. You can check the document in the memory polling box by printing it out. Caution When using F-code polling memory, do not set the reception mode to manual reception. Scanning a document into an F-code polling memory box The procedure for scanning a document into an F-code polling memory box (p.
TRANSMISSION USING F-CODES PROCEDURE FOR F-CODE POLLING Make sure that a document has not been placed in the RSPF or on the document glass, and then follow the steps below. Note 1 • You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory box. • Serial polling (selecting multiple fax machines to be polled using a group key or by touching the [NEXT ADDRESS] key) is not possible with F-code polling.
F-CODE CONFIDENTIAL TRANSMISSION This function is used to fax confidential documents. The sub-address and passcode programmed for a memory box restricts access to the box, and received data can only be printed by someone who knows the print PIN. (Personal Identification Number). This function is convenient when faxing sensitive documents, or when multiple departments share a single fax machine.
TRANSMISSION USING F-CODES PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX A document received to an F-code confidential memory box can be printed by entering the print PIN (0000 to 9999) that was programmed when the memory box was created. Printing of the confidential document will take priority over any other jobs waiting to be printed.
F-CODE RELAY BROADCAST TRANSMISSION The F-code relay broadcast function is used to have a relay request fax machine send a fax to a relay fax machine, and then have the relay fax machine send the fax to mulitple end receiving machines. To use this function, the fax numbers of the end receiving machines must be stored in the relay machine. The relay machine and the relay request machine (original sender of the fax) must both support F-codes; however, the end receiving machines do not need to support F-codes.
TRANSMISSION USING F-CODES USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct. Refer to "F-CODE MEMORY BOX" on page 105 for the procedures for creating, editing, and deleting memory boxes.
5 Chapter 5 CONVENIENT METHODS OF USE This chapter explains convenient features that can be used to send a document, as well as features that expand the range of use of the fax machine such as connecting an extension phone. CONNECTING AN EXTENSION PHONE You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. You can also activate fax reception from the phone (remote operation).
CONVENIENT METHODS OF USE SENDING A FAX AFTER TALKING ON THE PHONE (MANUAL TRANSMISSION) If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without breaking the connection. This procedure is called manual transmission. Note 1 Automatic redialing ("If the receiving party is busy" (p.15)) will not take place if the line is busy. Make sure that the machine is in fax mode.
CONVENIENT METHODS OF USE RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION) When an extension phone is connected to the machine and you have set the reception mode to MANUAL, you can talk to a person who wishes to send a fax manually and then begin fax reception without breaking the connection. Changing the reception mode to MANUAL. 1 Press the [CUSTOM SETTINGS] key. SCAN DATA FAX LINE DATA JOB STATUS 2 3 The [MANUAL RECEPTION] key is highlighted.
CONVENIENT METHODS OF USE Activating fax reception from an extension phone (remote reception) After speaking on the extension phone, you can activate fax reception from the extension phone. This is called "remote reception". After speaking, or when you hear a fax tone through the extension phone, perform the following procedure with the extension phone still lifted. Note 1 This function cannot be used if you are on a pulse dial line and the extension phone cannot issue tone signals.
FAXING A DOCUMENT FROM A COMPUTER (PC-FAX) If a computer is connected to the machine and the PC-FAX driver installed in the computer, a document created on the computer can be sent directly to a fax machine. There is no need to print the document and then scan it on the machine. Note • This function can only be used for transmission. Faxes sent to the machine cannot be received by the computer. • After sending a fax from your computer, check with the recipient to see if the fax was received.
6 Chapter 6 PROGRAMMING This chapter explains how to program auto dial keys (rapid and group keys), programs, relay groups, and user indexes. It also explains how to print out lists of stored settings. PROGRAMMING Auto dial keys (rapid and group keys), programs, relay groups, and user indexes are stored and edited using the operation panel of the machine.
PROGRAMMING 3 Touch the [DIRECT ADDRESS / PROGRAM] key. The DIRECT ADDRESS / PROGRAM menu appears. ESS CONTROL DIRECT ADDRESS / PROGRAM 4 5 Touch the desired key and perform the programming operation. See the pages indicated below for the operation you wish to perform. CUSTOM SETTINGS OK DIRECT ADDRESS / PROGRAM STORE RAPID GROUP PROGRAM RELAY GROUP 2 3 AMEND/DELETE 1 4 1 [RAPID] key Storing a rapid dial key (p.68) 2 [PROGRAM] key Storing a program key (p.
PROGRAMMING STORING RAPID DIAL KEYS To store a rapid key, follow steps 1 to 4 on pages 66 to 67 (touch the [RAPID] key in step 4), and then follow the steps below. 1 Touch the [NAME] key. The "No." that automatically appears is the lowest number from NAME 001 to 500 that has not yet been programmed. INDEX FA When the key is touched, KEY NAME the letter-entry screen appears. Enter up to 36 characters for the name. Refer to page 81 for the procedure for entering letters. 5 Touch the [INDEX] key.
PROGRAMMING 9 Use the numeric keys to enter the fax number. DIRECT ADDRESS / RAPID NEXT EXIT CANCEL OK 12 You will return to the rapid key programming screen. "REGISTRATION IS COMPLETED." will appear highlighted to the right of "No.". 001 FAX No. ENTER THE FAX No. VIA THE 10-KEY PAD, THEN PRESS [OK]. 0666211221 PAUSE Note SUB ADDRESS • To insert a pause between digits of the number, touch the [PAUSE] key. The pause appears as a hyphen "-". See page 98 to set the duration of the pause.
PROGRAMMING International correspondence mode Selections are NONE, MODE 1, MODE 2, and MODE 3. Note 15 • When sending a fax to a foreign country, telephone line conditions can sometimes distort the fax or interrupt the transmission. Selecting the right international correspondence mode can help alleviate these problems. • If errors frequently occur when sending a fax to a foreign country, try each of modes 1 to 3 and select the mode that enables the best transmission.
PROGRAMMING EDITING AND DELETING RAPID KEYS If you wish to delete a rapid key or change the fax number, name, or other information programmed in a rapid key, follow steps 1 through 3 on pages 66 to 67 and then perform the following procedure. 1 Touch the [AMEND/DELETE] key. 4 Make sure that your changes are correct, and then touch the [EXIT] key. EXIT DELETE AMEND/DELETE INITIAL 2 Touch the rapid key you wish to edit or delete.
PROGRAMMING PROGRAMMING A GROUP KEY Up to 200 destinations can be stored in a group key. To program a group key, follow steps 1 through 4 on pages 66 and 67 (touch the [GROUP] key in step 4), and then perform the following procedure. 1 Follow steps 1 through 7 of "STORING RAPID DIAL KEYS" (p.68) to enter a GROUP NAME, INITIAL, and INDEX. 2 Touch the [ADDRESS] key. 4 To check the destinations that you have stored in the group, touch the [ADDRESS REVIEW] key.
PROGRAMMING EDITING AND DELETING GROUP KEYS If you need to edit or delete a group key, follow steps 1 through 3 on pages 66 and 67 and then perform the following procedure. 1 • The rapid keys stored in the group are highlighted. To add another rapid key to the group, touch the key to highlight it. • To delete a rapid key from the group, touch the key so that it is no longer highlighted.
PROGRAMMING Note If you cannot edit or delete a group key If you attempt to edit or delete a group key in the following situations, a warning message will appear and editing/deletion will not be possible. • The rapid key you wish to change or delete is currently being used for transmission or is used in a currently stored transmission job (including a timer transmission). ("CANCELLING A FAX TRANSMISSION" (p.
PROGRAMMING 5 Your settings are displayed. Make sure that they are correct. PROGRAM No.1 NEXT 6 If you are finished storing programs, touch the [EXIT] key. If you wish to store another program, touch the [NEXT] key. EXIT REGISTRATION IS COMPLETED. PROGRAM NAME SETTINGS PROGRAM FOR SHARP ADDRESS 2 ADDRESSES RESOLUTION STANDARD SPECIAL MODES POLLING EXPOSURE If you touch the [EXIT] key, you will return to the screen of step 4 on page 67.
PROGRAMMING STORING RELAY GROUPS Use this procedure to store a relay group (relay machine and end receiving machines) for a relay request transmission (p.50). Up to 10 relay groups can be stored. One relay machine is stored per group. The relay machine is specified by entering the fax number with the numeric keys. Each end receiving machine is specified by entering the full fax number with the numeric keys, or by specifying a rapid number, speed dial number, or group number stored in the relay machine.
PROGRAMMING 6 Enter the numbers of the end receiving machines. Touch a key and then enter the number of an end receiving machine as explained below. After entering a number, touch the [NEXT ADDRESS] key to enter the number of the next end receiving machine. EXIT NEXT DIRECT ADDRESS / RELAY GROUP OK RECIPIENT DIAL SPEED REC. RAPID REC. GROUP REC. REC. ADDRESS REVIEW [DIAL] key Enter the fax number of the receiving machine with the numeric keys.
PROGRAMMING EDITING AND DELETING A RELAY GROUP If you need to edit or delete a previously stored relay group, perform steps 1 through 3 on pages 66 and 67 and then perform the following procedure: 1 Touch the [AMEND/DELETE] key. 5 Make sure that your changes are correct, and then touch the [EXIT] key. If you need to edit another relay group, repeat steps 3 through 5. EXIT DELETE AMEND/DELETE 2 Touch the [RELAY GROUP] key. 6 Touch the [DELETE] key.
STORING A GROUP INDEX Auto dial keys (rapid keys and group keys) are normally stored in the ABC index. To make auto dial keys more convenient to use, you can store a group of auto dial keys in a group index and assign a name to that index. When you switch to the group indexes, USER 1, USER 2, USER 3, USER 4, USER 5, and USER 6 appear. You can assign any name up to 6 characters long to each of the USER indexes.
PRINTING PROGRAMMED INFORMATION You can print out lists of the rapid keys, group keys, programs, and relay groups that have been stored in the machine. 1 Press the [CUSTOM SETTINGS] key. 3 Touch the SENDING ADDRESS LIST key. LINE DATA B STATUS 2 CUSTOM SETTINGS Touch the [LIST PRINT] key. Y T LIST PRINT S L RECEIVE MODE Note 80 FAX REPORT SENDING ADDRESS LIST 4 Touch the key of the list you wish to print.
ENTERING CHARACTERS To enter or edit characters in setting screens such as auto dial key programming screens, follow the steps below. Characters that can be entered are alphabetical characters, special characters, numbers, and symbols. Entering alphabetical characters (Example: Sharp äÄ) 1 4 Touch the [S] key. Characters cannot be entered beyond the " " mark. NAME CANCEL Touch the [SPACE] key.
PROGRAMMING 8 Touch the [Ä] key. NAME CANCEL OK Sharp ä ÃÄ SPACE ãäâ ABC/abc You can press the [ABC/abc] key during entry to return to alphabetical character entry. You can also enter numbers and symbols. 9 When finished, touch the [OK] key. NAME CANCEL OK Sharp äÄ ÃÄ SPACE ãäâ ABC/abc You will exit the character entry screen and return to the programming screen. If you touch the [CANCEL] key, you will return to the programming screen without storing the entered characters.
PROGRAMMING Entering numbers and symbols 1 Touch the [AB/ab 3 12#$%] key. When you have finished entering characters, touch the [OK] key. NAME CANCEL OK 1&1 NAME CANCEL OK SPACE ABC SPACE AB/ab 12#$% ÃÄÂ/ãäâ When the characters "12#$%" are highlighted, number/symbol entry mode is selected. 2 Numbers and symbols that can be entered are as follows: Screen 1/2 CANCEL SPACE AB/ab 12#$% 12#$% ÃÄÂ/ãäâ You will exit the character entry screen and return to the programming screen.
7 Chapter 7 TROUBLESHOOTING This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems. WHEN A TRANSACTION REPORT IS PRINTED The machine has been set to automatically print a Transaction Report when a transmission is not successful or when the Broadcast transmission function is used. The Transaction Report informs you of the result of the operation.
TROUBLESHOOTING Information appearing in the TYPE/NOTE column Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction Report. The following notes may appear. Note Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW. The received data was forwarded. NO RESPONSE No response from the receiving party.
VIEWING THE COMMUNICATION ACTIVITY REPORT Your machine keeps a record of the most recent 50 transactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can have the report automatically printed when the number of transactions exceeds 50, or at a specified time. This allows you to check the machine's activity at regular intervals.
WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED Alarms and display messages alert you to the condition of the machine during operation. If one of the following messages appears, respond as indicated in the table. Message screen (Alarm) COMMUNICATION ERROR OCCURRED.FAX TRANSMISSION WAS SUSPENDED. (MAINTENANCE REQUIRED.) Cause and solution The transmission did not end normally due to a communication error and a Transaction Report was printed.
TROUBLESHOOTING If the fax features do not operate normally, please check the following. If you are unable to solve the problem, see "TROUBLESHOOTING AND MAINTENANCE" in the operation manual for copier. Fax problems Trouble The machine does not operate correctly The machine does not operate. Page 89 Transmission problems Dialling is not possible. Transmission is not possible. The transmitted image prints out blank at the receiving side. 89 The transmitted image is distorted.
TROUBLESHOOTING FAX PROBLEMS Problems that are related to the fax function are explained in the following. For general machine problems, copier problems, printer problems, and network scanner problems, see the corresponding manual for the function. The machine does not operate correctly Problem The machine does not operate. Cause and solution The power switch is turned off. Page 3 → Turn on the power switch.
TROUBLESHOOTING Reception problems Problem Reception does not take place at the specified time. Printing does not take place after reception. A received image prints out blank. Cause and solution The machine's clock is not set to the correct time. → Set the clock to the correct time. A message appears in the display instructing you to add toner or paper. Page operation manual for copier 87 → Restore printing capability as instructed by the display message. Printing will begin.
8 Chapter 8 KEY OPERATOR PROGRAMS The key operator programs are used by the administrator of the machine to enable and disable certain functions of the machine. This section explains key operator programs for the fax features of the machine. For key operator programs that are related to general operation, the copy function, the printer function, and the network scanner function, see the key operator's guide. To access the key operator programs, the key operator code must be entered.
KEY OPERATOR PROGRAM LIST Note You may not be able to use all of the programs in the key operator program list. Programs that you can use depend on what peripheral devices are installed on the machine.
KEY OPERATOR PROGRAMS Program name Factory default settings Page FAX SEND SETTINGS AUTO REDUCTION SENDING SETTING Program name Factory default settings Page SENDING OPTIONS Enabled 100 PASSCODE NUMBER SETTING Un-registering 104 PRINTING PAGE Enabled NUMBER AT RECEIVER 100 POLLING SECURITY SETTING Enabled 104 100 ID NUMBER MODE Un-registering 104 SYSTEM NUMBER MODE Un-registering 104 RELAY PASSCODE Un-registering 104 Un-registering 104 • POLLING MEMORY Un-registering 105 • CO
KEY OPERATOR PROGRAMS KEY OPERATOR PROGRAM MENU The key operator programs are arranged in the following menu. Use this menu as a guide for accessing each of the programs. *Some programs may contain an additional level (setting screen).
USING THE KEY OPERATOR PROGRAMS When using the key operator programs for the first time, change the factory default key operator code to a new code. (Step 3 to step 6) Note 1 Press the [CUSTOM SETTINGS] key. 2 CUSTOM SETTINGS Touch the [KEY OPERATOR PROGRAMS] key. CUSTOM SETTINGS 3 EXIT TOTAL COUNT DISPLAY CONTRAST LIST PRINT CLOCK TRAY SETTINGS ADDRESS CONTROL RECEIVE MODE FAX DATA FORWARD KEYBOARD SELECT 4 6 Touch the [OK] key. You will return to the screen of step 4.
KEY OPERATOR PROGRAMS KEYS USED IN KEY OPERATOR PROGRAMS Example: Auditing mode The following keys appear in screens that require the entry of numerical values. KEY OPERATOR PROGRAMS 1 2 20 OK ACCOUNT CONTROL AUDITING MODE TOTAL PAGES PER ACCOUNT (1 999) 1/3 3 RESETTING ACCOUNT 4 1 2 3 4 5 5 When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched. This indicates that the setting is enabled.
KEY OPERATOR PROGRAMS FOR THE FAX FUNCTION This section explains key operator programs for the fax function of the machine. For key operator programs that are related to general operation, the copy function, the printer function, and the network scanner function, see the key operator's guide. Note You can check key operator program settings for the fax function by printing them out. ("LIST PRINT" (p.
KEY OPERATOR PROGRAMS INITIAL RESOLUTION SETTING This setting is used to select the default resolution setting for fax mode. Selections are [STANDARD], [FINE], [SUPER FINE], and [ULTRA FINE]. When the resolution is set to [FINE], [SUPER FINE], or [ULTRA FINE], [HALF TONE] can also be selected. To select HALF TONE for the selected resolution setting, touch the [HALF TONE] key so that it is highlighted. • HALF TONE cannot be selected for STANDARD resolution.
KEY OPERATOR PROGRAMS SPEAKER VOLUME SETTING This setting is used to adjust the volume of the following four types of sounds heard through the speaker.
KEY OPERATOR PROGRAMS IMAGE MEMORY PRINT SELECT SETTING This program is used to select the conditions for including a copy of part of the first page of the transmitted document on transaction reports. Selections are [PRINT OUT ALL REPORT], [PRINT OUT ERROR REPORT ONLY], and [NO PRINTED REPORT]. This program is used in combination with the "TRANSACTION REPORT PRINT SELECT SETTING", and is not effective if transaction reports are set to never print out. "STORING ONE-TOUCH DIAL KEYS (p.
KEY OPERATOR PROGRAMS ROTATION SENDING SETTING This setting allows you to select whether or not a vertically placed A4 original is rotated to a horizontal orientation (A4R), an A5R original is rotated to A5, or an 8-1/2" x 11" original is rotated to 8-1/2" x 11"R before transmission. The image is rotated clockwise. (A4R and 8-1/2" x 11"R originals are not rotated.
KEY OPERATOR PROGRAMS DEFAULT SENDING MODE This program is used to select [MEMORY TX] or [DIRECT TX] for the default transmission mode. For more information on these modes, see page 14. AUTO COVER SHEET When this program is enabled, a cover page is automatically generated and added to each fax transmission. The cover page shows the date, time, destination name, destination fax number, sender's name, sender's fax number, number of pages, and a message if the message function is selected.
KEY OPERATOR PROGRAMS NUMBER OF CALLS IN AUTO RECEPTION ANTI JUNK FAX When the reception mode is set to auto, this program is used to select the number of rings on which the machine automatically receives a call and begins fax reception. ("RECEIVING A FAX" (p.25)) A number of rings from 0 to 9 can be selected. Enable this program to block reception of faxes from fax numbers stored in the "ENTER JUNK FAX NUMBER" program.
KEY OPERATOR PROGRAMS SENDING OPTIONS POLLING SECURITY SETTING The following settings are contained in "SENDING OPTIONS": ● PASSCODE NUMBER SETTING ● POLLING SECURITY SETTING ● ID NUMBER MODE ● SYSTEM NUMBER MODE ● RELAY PASSCODE ● CONFIDENTIAL CODE SET ● F-CODE MEMORY BOX When performing polling memory, enable this program to restrict polling to machines that have permission (p.38). To allow any machine to poll your machine, disable the program.
KEY OPERATOR PROGRAMS F-CODE MEMORY BOX This program is used to program memory boxes for F-code communication. Three types of memory boxes can be programmed: F-code memory polling boxes, F-code confidential boxes, and F-code relay broadcast boxes. Follow the procedure below to program, edit, or delete a memory box. 6 A slash (/) appears after the sub-address. If you make a mistake, press the [CLEAR] key ( then enter the correct number.
KEY OPERATOR PROGRAMS ● F-code confidential box (print passcode) A print passcode must be programmed to permit printing of faxes received in the F-code confidential box. Note Caution • Enter a 4-digit number for the print passcode. The characters " " and "#" cannot be used. • The print passcode cannot be omitted. Note Take care not to forget the programmed print passcode. In the event that you forget it, print out the confidential ID list. ("LIST PRINT" (p.
KEY OPERATOR PROGRAMS Editing or deleting a memory box 1 2 Touch the desired type of memory box ([POLLING MEMORY], [CONFIDENTIAL], or [RELAY BROADCAST]) in the Edit/Delete row (lower row). (See step 1 on page 105.) Touch the key of the memory box that you wish to edit or delete. EXIT KEY OPERATOR PROGRAMS SELECT MEMORY BOX TO AMEND/DELETE. POLLING MEMORY Report New product catalog • The memory box edit/delete screen appears. • indicates that a memory box is holding a document.
9 Chapter 9 APPENDIX This chapter contains reference information regarding the fax features of the machine.
SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to operation manual for copier.
INDEX A Address directory screen ...........................................8 Advanced transmission methods .............................26 Alarm sounds ...........................................................87 Auto reduction sending setting...............................100 Auto-dialling .............................................................11 B Broadcast transmission............................................26 C Communication activity report..................................
O On-hook dialling .......................................................11 Operation Panel .....................................................5, 6 Original guides .....................................................6, 10 Original sizes............................................................20 Originals .....................................................................9 - Automatic reduction ............................................9 - Booklets .................................................
INDEX BY PURPOSE A Advanced transmission methods Broadcast transmission 26 Confidential transmission 47 Cover sheet 42 Dual page scan 40 Fax forward function 29 F-code transmission F-code confidential transmission 57 F-code polling 56 F-code polling memory 55 Message 43 Own number sending 44 PC-FAX transmission 65 Polling function Polling 33 Polling memory 35 Program 41 Relay request function 50 Thin-sheet document, faxing 39 Timer transmission 30 F Faxes, sending and receiving Dialling methods Entering a
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