MODEL AR-NB3 NETWORK EXPANSION KIT OPERATION MANUAL (for network printer) Page • INTRODUCTION ....................1 • CONTENTS............................2 • PRINTING FROM WINDOWS ....3 • PRINTER UTILITIES (WINDOWS) ...14 • PRINTING FROM A MACINTOSH....17 • WEB FUNCTIONS OF THE MACHINE....20 • KEY OPERATOR PROGRAMS ...31 • TROUBLESHOOTING .........34 • SPECIFICATIONS ...............
INTRODUCTION The optional network expansion kit (AR-NB3) enables the machine to be used as a network printer. To use the machine as a PS printer, the PS3 expansion kit (AR-PK1/N) must be purchased and the product key (password) must be entered in "Product Key Setting" in the Web page (for the administrator). Please consult your dealer for the product key to be entered. Note • This manual only explains the network printer function that can be used when the optional network expansion kit is installed.
CONTENTS INTRODUCTION ........................................................................................................................................ 1 1 PRINTING FROM WINDOWS BASIC PRINTING .............................................. 3 ● IF THE TRAY RUNS OUT OF PAPER DURING PRINTING.........................................................4 ● PAUSING A PRINT JOB...................................4 ● WHEN "PAPER SOURCE" IS SET TO [AUTO SELECT] ..................................................
1 PRINTING FROM WINDOWS This chapter explains the basic procedure for printing in Windows and how to select printer driver settings. BASIC PRINTING The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine. Note 1 Paper that can be used and the procedures for loading paper are the same as for copying. See the "Operation manual (for general information and copier)".
PRINTING FROM WINDOWS 5 Click the [Print] button ([OK] button in Windows 95/98/Me/NT 4.0). Printing begins. The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (offset function). Note When the job separator tray is installed The output tray can be selected when selecting print settings at the time of printing. To change the tray selection, select the desired tray in "Output" in the [Paper] tab of the printer driver setup screen.
PRINTING FROM WINDOWS AUDITING MODE When "AUDITING MODE" is enabled in the key operator programs, a 5-digit account number must be entered in the printer driver setup screen in order to print. Account numbers are stored in the key operator programs. (See the "Key operator's guide".) To open the account number entry screen, click the [Job Control] button in the [Main] tab of the printer driver setup screen.
OPENING THE PRINTER DRIVER FROM THE [START] BUTTON To change the printer driver settings, follow the steps below. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.) Windows 2000/XP/Server 2003 1 Click the [start] button, and then click [Control Panel].
PRINTER DRIVER SETTINGS To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction. (1) (2) 1 (3) (4) (5) (6) (7) (8) (9) (10) (1) Tab The settings are grouped on tabs.
PRINTING FROM WINDOWS TWO-SIDED PRINTING (ONLY FOR MODELS THAT SUPPORT TWO-SIDED PRINTING) On models that have the two-sided printing function, both sides of the paper can be printed on. To use this function, open the printer driver setup screen and select [2-Sided (Book)] or [2-Sided (Tablet)] from "Document Style" in the [Main] tab. To open the printer driver, see "BASIC PRINTING" (page 3).
PRINTING FROM WINDOWS Pamphlet style Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet. To use this function, open the printer driver setup screen and select [Tiled Pamphlet] or [2-Up Pamphlet] in "Document Style" in the [Main] tab.
PRINTING FROM WINDOWS PRINTING MULTIPLE PAGES ON ONE PAGE This feature allows you to reduce and print two, four, six, eight, nine or sixteen document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, 9-Up, or 16-Up) in "N-Up Printing" in the [Main] tab. The order of the pages can be changed in the "Order" menu. To open the printer driver, see "BASIC PRINTING" (page 3).
PRINTING FROM WINDOWS FITTING THE PRINT IMAGE TO THE PAPER The printer driver can adjust the size of the print image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print a ledger or A3 size document on letter or A4 size paper. To open the printer driver, see "BASIC PRINTING" (page 3). Note The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.
PRINTING FROM WINDOWS ROTATING THE PRINT IMAGE 180 DEGREES The print image can be rotated 180 degrees. This feature rotates the print image 180 degrees to enable correct printing on paper that can only be loaded in one orientation. To use this function, select the image orientation in "Image Orientation" on the [Paper] tab, and then click on the [Rotate 180 degrees] checkbox. To open the printer driver, see "BASIC PRINTING" (page 3).
PRINTING FROM WINDOWS PRINTING TEXT AND LINES IN BLACK Color text and lines that are normally printed in light color can be printed in black. Color text and lines that are faint when printed normally can be printed in black to improve legibility. Printing text in black Text that is any color other than white is printed in black. To use this function, open the printer driver setup screen and click on the [Text To Black] checkbox in the [Advanced] tab.
2 PRINTER UTILITIES (WINDOWS) This chapter explains printer utilities that are used to manage and monitor the network printer. PRINTER UTILITIES The "Software CD-ROM (1)" included in the network expansion kit contains the following two printer utilities. Printer Status Monitor (for general users) Printer Administration Utility (for the administrator) This allows the user to check on the computer screen whether or not the machine is able to print.
USING THE PRINTER UTILITIES STARTING UP THE PRINTER UTILITIES If the Printer Status Monitor or Printer Administration Utility is not running, use the following procedure to start the utility. Note When the Printer Administration Utility is first started up, the TCP/IP settings window appears. To monitor the machine on a local network, select the [Local Subnet Search] checkbox. Otherwise, enter the machine's IP address. For more information, see the Help file.
PRINTER UTILITIES (WINDOWS) CHECKING THE PRINTER STATUS The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine. 1 Right-click the [Printer Status Monitor] icon ( ) on the task bar, and select [SHARP AR-XXXX Status] from the pop-up menu. Note The icon turns red when printing is not possible due to a machine error or other problem. 2 Check the current status of the printer in the screen that appears.
3 PRINTING FROM A MACINTOSH This chapter explains the procedures for printing from a Macintosh environment. BASIC PRINTING To use the machine as a printer for the Macintosh, the PS3 expansion kit (AR-PK1/N) must be installed and the machine must be connected to a network. To install the PPD file and configure the printer driver settings, see "2. INSTALLING THE SOFTWARE (FOR OPTIONS)" in the "Software setup guide".
PRINTING FROM A MACINTOSH 5 Select print settings. Click next to [Copies & Pages] ([General] in Mac OS 8.6 to 9.2.2) and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear. Note 6 Note When the job separator tray is installed The output tray can be selected when selecting print settings at the time of printing. Select the output tray in "Output" in the [Advanced] menu of the Print window. • If you are using Mac OS 8.6 to 9.2.
PRINTING FROM A MACINTOSH WHEN [PAPER FEED] IS SET TO [AUTO SELECT] If [Paper Feed] is set to [Auto Select] in the Print window and the correct size of paper is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT OF PRINT" (page 31) setting in the key operator programs.
4 WEB FUNCTIONS OF THE MACHINE The network expansion kit includes a built-in Web server. The Web server is accessed using a Web browser on your computer. The Web pages include both pages for users and pages for the administrator. In the user Web pages, users can monitor the machine, directly print a file specified on a computer, and select printer configuration settings.
ABOUT THE WEB PAGES (FOR USERS) When you access the user Web pages in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. (1) (2) (3) (4) (5) (6) (1) Menu frame Click a setting in the menu to configure it. (2) System Information Shows the current status of the machine and model name.
WEB FUNCTIONS OF THE MACHINE DIRECTLY PRINTING A FILE ON A COMPUTER A file that can be accessed by your computer can be directly printed without using the printer driver by specifying the file's address. Any file that can be accessed by your computer can be printed by this method, including not only files on your computer but also files on other computers connected to the same network. To directly print a file by this method, click [Submit Print Job] in the menu frame of the Web page.
WEB FUNCTIONS OF THE MACHINE PRINTER DEFAULT SETTINGS Configure basic printer settings and printer language settings. The printer default settings consist of the following three screens. • Default settings (page 24): Basic settings that are mainly used when the printer driver is not used (for example, when printing from a DOS application). • PCL settings (page 24): PCL symbol set, font, line feed code, and other settings.
WEB FUNCTIONS OF THE MACHINE Printer condition settings Factory default settings are indicated in bold. Default settings Item Settings Description Copies 1-999 This is used to select the number of copies. Orientation Portrait, Landscape This sets the orientation of the printed page. Select [Portrait] when the image is longer in the vertical direction, or [Landscape] when the image is longer in the horizontal direction.
ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR) In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the administrator Web pages. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here.
WEB FUNCTIONS OF THE MACHINE PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([PASSWORDS]) Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings. The administrator must change the password from the factory default setting. The administrator must also take care to remember the new password. The next time the Web pages are accessed, the new password must be entered. A password can be set for the administrator and a password can be set for users.
WEB FUNCTIONS OF THE MACHINE E-MAIL PRINT FUNCTION An e-mail account can be set up for the machine. When this is done, the machine will periodically check the e-mail server for e-mail and automatically print out any file attachments it receives. This provides a means for printing a file from a computer that does not have the printer driver installed, as the user can simply send the file to the machine as an e-mail attachment.
WEB FUNCTIONS OF THE MACHINE KEY OPERATOR PROGRAMS The key operator programs are used to prohibit changes to the [Condition Settings] and to configure interface settings. • Default settings: Select the setting for which you wish to prohibit changes. • Interface settings: Enable monitoring of data sent to the network port and set restrictions. Configuring a setting in the key operator programs 1 Click [Key operator programs] in the menu frame.
WEB FUNCTIONS OF THE MACHINE E-MAIL STATUS AND E-MAIL ALERT SETTINGS These functions send information on machine use (print count, copy count, etc.) and error conditions (paper misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer. Information setup SMTP setup Machine identification information for the status and alert e-mail functions is configured in the "Information Setup" screen.
WEB FUNCTIONS OF THE MACHINE Status message setup Alerts message setup Use the status message function to send the current counter information, including the copy count, print count, and total output count, based on the specified schedule. The destinations can be set for administrators and dealers respectively. Use the alert message function to send alert information, such as empty toner and paper and trouble including paper misfeeds, to specified destinations when such problems occur.
5 KEY OPERATOR PROGRAMS The key operator programs allow the administrator of the machine (key operator) to enable and disable functions to suit the needs of the workplace. This chapter explains the key operator programs for the network and printer functions. For key operator programs for general use of the machine, see the "Key operator's guide". For the initial key operator code set at the factory, see "PROGRAMMING A KEY OPERATOR CODE" in the "Key operator's guide".
USING THE KEY OPERATOR PROGRAMS BASIC PROCEDURE FOR CONFIGURING SETTINGS Follow the steps below to access the key operator settings for the network and printer functions. 1 Press the [SPECIAL FUNCTION] key. The special function screen will appear. DUPLEX SPECIAL FUNCTION DUPLEX SCAN DUPLEX SCAN 2 Select "KEY OPERATOR PRG." with the [ ] or [ ] key. PQR DUPLEX SPECIAL FUNCTION DUPLEX SCAN SPECIAL FUNCTION PAPER SIZE SET DISPLAY CONTRAST TOTAL COUNT KEY OPERATOR PRG. Enter key operator code.
KEY OPERATOR PROGRAMS SPECIAL SETTINGS IP address settings This program is used to set the "IP ADDRESS", "SUBNETMASK", and "DEFAULT GATEWAY". The following screen appears when this program is selected. IP ADDRESS SETTINGS IP ADDRESS 0 0 0 0 1 Enter the IP address, subnet mask, and default gateway. [ ][ ] keys These move the cursor up and down to select "IP ADDRESS", "SUBNETMASK", and "DEFAULT GATEWAY". [ ][ ] keys These move the cursor left and right.
6 TROUBLESHOOTING TROUBLESHOOTING This chapter explains what to do when the machine does not connect to the network or when problems occur during printing. For problems related to the machine such as running out of paper or paper misfeeds, see the "Operation manual (for general information and copier)". Network connection problems Problem Cause and solution Page The LAN cable is disconnected. → Make sure that the LAN cable is firmly inserted in the connectors on the machine and your computer.
TROUBLESHOOTING Problems during printing Problem Cause and solution Page The machine is set to off-line mode. → Press the [PRINT] key to select printer mode and then select "ONLINE" with the [ ] key. 3, 17 Your machine is not selected correctly in the application for the print job. → In the dialog box that appears after you select [Print] from the [File] menu in the application, make sure you have selected the machine as the printer.
TROUBLESHOOTING Problem Cause and solution Page The paper size set in the printer driver is not the same as the paper size loaded in the tray. → Make sure that the paper size setting matches the size of the paper loaded in the tray. If the [Fit to Page] setting is selected in Windows, make sure that the paper size selected in the "Fit To Paper Size" drop-down list is the same as the size of the paper loaded in the tray. – The image orientation setting in the printer driver is not correct.
CHECKING THE IP ADDRESS There are several settings where the IP address must be entered or checked. To check the IP address of the machine, hold down the status button on the network expansion kit for at least 2 seconds to print out a Printer Setting List. Status button Caution How to reset the network expansion kit To reset the network expansion kit, power on the machine while holding down the status button on the network expansion kit.
7 SPECIFICATIONS PRINTER SPECIFICATIONS Printing speed*1 When the dual function board is installed: AR-M206/AR-M207: 20 pages/min, AR-M161/AR-M162/AR-M165: 16 pages/min When the dual function board is not installed: 12 pages/min Resolution 600 dpi / 300 dpi*2 Network expansion kit memory*3 Standard memory: 64 MB Additional memory slot: 1 slot (an additional 128 MB or 256 MB memory module (144-pin SDRAM SODIMM) can be installed) Emulation PCL5e, PCL6, PS3 (PostScript 3)*4 Installed fonts PCL6/PCL5
PRINTER DRIVER SPECIFICATIONS PCL6 PCL5e PS Windows PPD Macintosh PPD Number of copies 1 to 999 1 to 999 1 to 999 1 to 999 1 to 999 Printing orientation Yes Yes Yes Yes Yes Function Frequently used functions N-up Number Order Other functions 2, 4, 6, 9, 16 Selectable Fixed Selectable Selectable Yes/No Yes/No Yes Yes Yes Yes Yes Book/Tablet Book/Tablet Book/Tablet Long Side / Short Side Long Side / Short Side Pamphlet Style*2 Yes Yes Yes No*3 No Paper size Yes Yes
AR-NB3 (for network printer) SHARP CORPORATION ARNB3-EN-PRINTER
