Operation Manual, User's Manual

4-1
BEFORE USING THE MACHINE AS A FAX
TO USE THIS PRODUCT CORRECTLY AS A
FACSIMILE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
POINTS TO CHECK AND PROGRAM AFTER
INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
BASIC TRANSMISSION METHODS
FAX MODE (BASE SCREEN) . . . . . . . . . . . . . . . . . 4-4
ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
• ORIGINALS THAT CAN BE FAXED . . . . . . . . . 4-5
• ORIGINAL ORIENTATION . . . . . . . . . . . . . . . . 4-5
CONVENIENT DIALLING METHODS
(AUTO-DIALLING) . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
FAX TRANSMISSION METHODS . . . . . . . . . . . . . . 4-7
• ADDRESS REVIEW FUNCTION. . . . . . . . . . . . 4-7
SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
•
BASIC PROCEDURE FOR SENDING FAXES . . . . . 4-8
• TRANSMISSION BY AUTO-DIALLING (SPEED
DIALLING AND GROUP DIALLING). . . . . . . . . 4-12
•
SEARCHING FOR A PROGRAMMED
DESTINATION (USING THE [ADDRESS] KEY) . . . . 4-13
• FAXING A TWO-SIDED ORIGINAL . . . . . . . . . 4-14
• HOW TO SELECT THE RESOLUTION . . . . . . 4-19
• CHANGING THE EXPOSURE . . . . . . . . . . . . . 4-20
• CANCELLING A FAX TRANSMISSION . . . . . . 4-21
FAX RECEPTION
RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . .4-25
• RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . . 4-25
• MANUAL FAX RECEPTION . . . . . . . . . . . . . . . 4-27
CONVENIENT FAX FUNCTIONS
FUNCTION KEY . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28
• FAX PRINT HOLD FUNCTION . . . . . . . . . . . . . 4-28
• SENDING A THIN ORIGINAL (SLOW SCAN
MODE). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
• AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME . . . . . . . . . . . . . . . . . . . . . . . 4-30
• SENDING THE SAME DOCUMENT TO
MULTIPLE DESTINATIONS IN A SINGLE
OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
• SENDING OPTIONS . . . . . . . . . . . . . . . . . . . . 4-33
• POLLING MEMORY. . . . . . . . . . . . . . . . . . . . . 4-35
• STORING, EDITING, AND DELETING
AUTO-DIAL NUMBERS (SPEED DIAL
NUMBERS, AND GROUP DIALS) . . . . . . . . . . 4-38
• STORING, EDITING AND DELETING
PROGRAMS. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44
PRINTING LISTS OF PROGRAMMED
INFORMATION AND SETTINGS . . . . . . . . . . . . . . 4-46
• INCLUDING SENDER INFORMATION ON
FAXES (OWN NUMBER SENDING) . . . . . . . . 4-47
• FORWARDING FUNCTION . . . . . . . . . . . . . . . 4-48
USING SETTINGS STORED AS A PROGRAM . . . 4-50
• USING A PROGRAM . . . . . . . . . . . . . . . . . . . . 4-50
FORWARDING RECEIVED DATA TO A
NETWORK ADDRESS (INBOUND ROUTING
SETTINGS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51
• CONFIGURING THE BASIC SETTINGS . . . . . 4-51
• SETTINGS THE DESTINATION . . . . . . . . . . . 4-53
SENDING A FAX DIRECTLY FROM A COMPUTER
(PC-Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55
USING AN EXTENSION PHONE
CONNECTING AN EXTENSION PHONE. . . . . . . . 4-56
• CONNECTING AN EXTENSION PHONE . . . . 4-56
• USING AN EXTENSION PHONE. . . . . . . . . . . 4-57
OTHER FUNCTIONS
WHEN A TRANSACTION REPORT IS PRINTED . 4-59
• INFORMATION APPEARING IN THE
TYPE/NOTE COLUMN. . . . . . . . . . . . . . . . . . . 4-59
REPORT AT REGULAR INTERVALS
(COMMUNICATION ACTIVITY REPORT) . . . . . . . 4-61
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED. . . . . . . . . . . . . . . . . . . 4-61
• SELF-DIAGNOSTIC FUNCTION . . . . . . . . . . . 4-61
• MESSAGES DURING NORMAL OPERATION . . . . 4-62
FACSIMILE