Operation Manual, Data Security Kit Notice

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This notice contains very important information. Please keep the notice in a safe place where it will not be lost.

Use in Advanced Security Mode

The matters to note when the machine is operated in the Advanced Security Mode described in the "Setting a high level of

security" of the Operation Manual of the data security kit are described below.

Restricted Function

● Once you change into the Advanced Security Mode,

you cannot return to the status before change.

• Even after executing [Initialize Private Data/Data in

Machine], the Advanced Security Mode is

maintained.

● Password requirements are changed as below.

• Minimum password length: The value specified by

the administrator (5-32 letters, default: 5)

● When selecting authority group, you cannot select the

guest authority, or the scanner prohibited authority. If

you want to select one of those authority, refer to the

"Authority Group" of the "User’s Manual" and create

an authority group equivalent to each authority in

[User Control]→[Access Control Settings]→[Authority

Group] of "Settings (administrator)".

● User authentication function is always enabled. In

addition, the User Authentication by User Number, the

User Authentication by Quick Authentication, the User

Authentication by IC Card and the Device Account

Mode function are disabled.

● Audit log is always enabled. Internal storage cannot

be selected for the storing destination of the audit log,

as well as [Save/Delete Audit Log] are disabled.

● Only the administrator is allowed to edit the Address

Book (add, modify, delete).

● The following copy features will be disabled:

Tandem Copy, Sending While Copying, Program

Registration, and Call Program

● The following printer features will be disabled:

Tandem Print, Sending While Printing, Submit Print

Job, FTP Print, E-mail Print, Network Folder Direct

Print, USB Memory Direct Print, and Print Release

● Printing with the printer driver is available only when

IPP-SSL/TLS feature is enabled in Windows8.1 or

above.

• See the "Software Setup Guide" of the machine with

the data security kit installed for the print using IPP-

SSL/TLS feature.

• When a printer driver is installed, the machine in the

Advanced Security Mode will not be searched

automatically. You need to check the IP address of

the target machine in advance.

● Print ports (LPD, Raw, WSD) and external print

services (AirPrint, IPP Everywhere) will be disabled.

● The following scanner features will be disabled:

Scan to Desktop, Scan to Network Folder, PC Scan

Mode (TWAIN), Send Destination Link, Scan to

External Memory Device, Sharpdesk Mobile,

Program Registration, and Call Program

● The following Fax (Facsimile) features will be

disabled:

F-code memory boxes, PC-Fax, Internet Fax,

Forwarding Received Data, Program Registration,

and Call Program

● It is only the administrator and the user who belongs

to the Authority Group with the access authority to the

received fax data who is allowed to access (display,

print, and/or delete) received fax data.

● The following Document Filing features will be

disabled:

Quick File Folder, Save in External Memory D

evice,

Save to PC, and Filing Data Backup

● A web browser supporting TLS 1.2 is required for the

web page setting.

● Wireless LAN, mDNS, and Proxy will be disabled.

And in principle, network communication without

using SSL/TLS are disabled.

● The functions of the machine using USB Host/Device

function except for Firmware Update will be disabled.

And the functions of Remote Firmware Update will be

disabled.

● In addition, the following features will be disabled:

Bluetooth, Sharp OSA, Public Folder/NAS, Cloud

Link, Mobile Link, Save Job Log, Easy Connect by

NFC/QR code, Data Import/Export, Storage Backup,

Device Cloning, Storing/Calling of System Settings,

Restore Factory Defaults, E-mail Alert and Status,

Data Entry, Voice Alert, Apply Security Policy

Data Security Kit

Notice

Version: Q1-1

Summary of content (9 pages)

PAGE 1
Data Security Kit Notice Version: Q1-1 This notice contains very important information. Please keep the notice in a safe place where it will not be lost. Use in Advanced Security Mode The matters to note when the machine is operated in the Advanced Security Mode described in the "Setting a high level of security" of the Operation Manual of the data security kit are described below. • When a printer driver is installed, the machine in the Advanced Security Mode will not be searched automatically.
PAGE 2
Procedure before operation ● After completing the changing into the Advanced Security Mode, perform the following operations. • Connect the LAN cable and connect it to the network, import the Certificate Authority certificate that signed the server certificate used in the audit server as the sending destination of the audit log on the web page, then reboot the machine.
PAGE 3
• If you use Scan to E-mail, prepare SMTP server which supports TLS 1.2 as a mail sending server, register the mail sending server in [System Settings] → [Network Settings] → [Services Settings] → [SMTP] of "Settings (administrator)" and import the Certificate Authority certificate that signed the server certificate of the registered mail sending server in [System Settings] → [Security Settings] → [Certificate Management] → [CA Certificate Management] of "Settings (administrator)" on the web page.
PAGE 4
● After completing the operation by the service engineer, check to see the operation panel display whether is returned to the normal mode from the maintenance mode. If you find an icon of "TEST" at the upper right of the screen, the maintenance mode is not terminated yet. Please contact the service engineer. After returning to the normal mode, the administrator should check that the settings indicated in this material are not changed.
PAGE 5
STEP6: After the machine reboots, select [System Settings] → [Security Settings] → [Certificate Management] → [CA Certificate Management] of "Settings (administrator)" and check to see that any certificate selected at STEP2 doesn’t exist in the displayed list. • Click [Clear Checked] button to cancel all the checks at one time. STEP3: Click [Delete] button. • The confirmation dialog will be displayed. STEP4: Click [OK] button displayed in the confirmation dialog.
PAGE 6
Copy • Login as the administrator or the user who executed the data storing. Select the folder of storing destination in [Document Filing] of the operation panel or [Document Operations] → [Document Filing] of the web page, then the stored file will be displayed on the file selection screen. ● When the deletion is executed on the operation panel and the deletion of the data is started, “Data is being cleared.” will be displayed. When the deletion is completed, this message will disappear.
PAGE 7
Addition/Change of Authority Group ● When the creation is failed, the messages urging to enter the required items or correct wrong input will be displayed. (Example: “Enter Common Name.”, “Certification start date contains non-numeric value.”) • Refer to the displayed messages and the "SYSTEM SETTINGS" of the "User’s Manual", then perform the creation again. ● When the addition/change is successful, the screen will be switched to [Authority Group] screen and “Your request was successfully processed.
PAGE 8
Removal of Device Certificate Setting of IP Address ● When the removal is completed, the screen will be switched and “Your request was successfully processed. Your setting will be valid after you power down and then restart the copier.” will be displayed. • Press [Reboot Now] button on the screen. The machine reboots. ● When the setting is successful, the screen will be switched and “Your request was successfully processed. Your setting will be valid after you power down and then restart the copier.
PAGE 9
Firmware Update ● If the save destination of the audit log is set to an external server, the audit log of event name Change Setting, additional information “Initialize Private Data / Data in Machine” and “Execute” will be sent when initialization is started. ● After the initialization is completed, the machine will reboot. After rebooting, the report of completion of initialization will be output and the message of completion of initialization will be displayed on the operation panel.