OPERATION GUIDE Search based on what you want to do Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX SYSTEM SETTINGS TROUBLESHOOTING SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER About Operation Guide
MAKE A COPY 2010/ Conserve Make a copy of this type of original Assemble output into a pamphlet Other convenient functions Make a copy on this type of paper 04/04 Add the date or page numbers
Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper
Make a copy of this type of original Mixed color and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges)
Make a copy on this type of paper Envelopes and other special media Transparency film
Add the date or page numbers Add the date 2010/ Add a stamp 04/04 Add the page number 9 10 11 ABCD EFG Add text
Assemble output into a pamphlet Create a pamphlet Create a blank margin for punching Staple output
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Make a mirror-image copy z Copy onto the center of the paper z Make a negative copy Convenient functions z Give priority to a copy job z Check the status of a reserved job z Copy a thin original z Adjust the color
PRINT A DOCUMENT Conserve Print without a computer Print on this type of paper Add text or an image Other convenient functions Print attractive output Assemble output into a pamphlet
Conserve Print on both sides of the paper Print multiple pages on one side of the paper
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using color settings suitable for the data Bring out faint text and lines Select the print mode
Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper
Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees
Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an "invoice copy" z Create a large poster Convenient functions z Give priority to a print job z Store frequently used print settings z Store a print job
SEND A FAX Conserve Send this type of document Save trouble Security is important Other convenient functions Prevent transmission to the wrong destination Send a clear document
Conserve Send when the rate is lowest Relay a transmission through a branch office Check received data before printing
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides ID card or other card
Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges
Save trouble 1 2 3 XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Store frequently used settings View the transmission log Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an address (search number)
Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Save trouble Scan from my computer Other convenient functions Prevent transmission to the wrong destination Send a smaller file
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Original with background
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white ID or other card
Save trouble 1 2 3 aaa@aa.aa.co bbb@bb.bb.c ccc@cc.cc.co ddd@dd.dd.c eee@ee.ee.co Store frequently used settings View the transmission log Send an Internet fax from a computer Send to multiple destinations aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files
Search for a file abc Search for a file using a keyword
Organize my files Delete a file Periodically delete files
ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) (5) (6) (1) (5) Return to top page button (2) (6) Back one page button Forward one page button Displays the next page. (4) Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. Displays the previous page. (3) Adobe Reader Help button Opens Adobe Reader Help.
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide" in the Quick Start Guide. 1. BEFORE USING THE MACHINE This chapter provides information, such as basic operation procedures and how to load paper. 2.
ABOUT OPERATION MANUAL This manual explains how to use the DX-C310/DX-C400 digital full color multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®.
CHAPTER 1 BEFORE USING THE MACHINE This chapter provides information on basic operation procedures, how to load paper and machine maintenance. DEVICE CLONING . . . . . . . . . . . . . . . . . . . . . . . . . 1-40 • EXPORT SETTINGS . . . . . . . . . . . . . . . . . . . . 1-40 • IMPORT SETTINGS. . . . . . . . . . . . . . . . . . . . . 1-40 BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • INTERIOR . . . . . . .
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) (2) (3) (4) (5) When a finisher is installed (6) (1) (7) (8) Automatic document feeder (6) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.
BEFORE USING THE MACHINE (9) (9) (10) Tray 1 (11) (11) USB connector (A type) This holds paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-45) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. (10) Tray 2/Tray 3/Tray 4 (when 500-sheet paper feed units are installed)* These hold paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-45) * Peripheral device.
BEFORE USING THE MACHINE INTERIOR (12) (13) (14) (15) (16) (17) Toner collection container removed and main charger cover open (18) (19) (20) (21) (22) (23) (24) (25) (18) Main charger cover Open this cover to clean the main charger. ☞ Maintenance & Safety Guide (12) Developer cartridges This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cartridge, the developer cartridge must be removed before the drum cartridge is replaced.
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) (1) (2) (3) (4) (5) (6) Paper feed roller Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. ☞ 7. TROUBLESHOOTING "REMOVING MISFEEDS" (page 7-2) ☞ Maintenance & Safety Guide (3) (7) Scanning area Originals placed in the document feeder tray are scanned here. ☞ Maintenance & Safety Guide This roller rotates to automatically feed the original.
BEFORE USING THE MACHINE SIDE AND BACK (1) (2) (3) (4) (5) (1) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service assistance. (2) LAN connector Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable. (3) USB connector (B type ) Supports USB 2.
BEFORE USING THE MACHINE OPERATION PANEL (1) (2) (3) (4) BACK OK (5) (6) (7) (8) READY DATA PRINT LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT (9) (1) (10) (11) (7) Display • LINE indicator This lights up during transmission or reception of a fax or Internet fax. This also lights during transmission of an image in scan mode. • DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper.
BEFORE USING THE MACHINE BACK OK (12) (13) (17) (18) (14) READY DATA PRINT LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT (15) (12) [CLEAR] key ( (18) [STOP] key ( ) (13) [BLACK & WHITE START] key ) / indicator Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode. ☞ [POWER SAVE] KEY (page 1-15) (14) [COLOR START] key Press this key to copy or scan an original in color.
BEFORE USING THE MACHINE USING THE OPERATION PANEL This section explains how to use the operation panel. • To enter text, see "ENTERING TEXT" (page 1-61). • For information on the screens and procedures for using the system settings, see "Common Operation Methods" (page 6-5) in "6. SYSTEM SETTINGS".
BEFORE USING THE MACHINE Selecting items in lists and returning to the previous screen (3) (1) (2) OK BACK (1) When selections appear as a list in a setting screen, select the desired item in the list with the keys. Items that are currently set are indicated by . (2) Press the [OK] key to enter your selection. • When the [OK] key is pressed, appears next to the selected item. • For a selected item that has a checkbox, the checkbox changes between indicates that the setting is selected.
BEFORE USING THE MACHINE Entering numbers in special mode settings (2) (1) BACK (3) OK BACK (1) If a setting requires that a number be entered, move the selection frame to or OK . (2) The number increases or decreases each time the [OK] key is pressed. To make the number change quickly, hold down the [OK] key. (3) You can also select the number display and directly enter a number with the numeric keys. Move the selection frame to the number display and press the [OK] key.
BEFORE USING THE MACHINE Items that appear in the display (2) (3) (1) (5) (4) (1) Icon display This icon appears when data is being sent or received. This icon appears when fax, scan, or Internet fax data is stored in the machine's memory. When data to be transmitted is stored, appears. When received data is stored, appears. When both data to be transmitted and received data are stored, appears. (2) This shows messages. (3) Settings appear here.
BEFORE USING THE MACHINE USING THE WEB PAGE The procedures for using the Web page are explained below. (4) (5) (1) (2) (3) (4) (5) (1) (2) (3) (1) (4) Common buttons The [Submit] button used to store settings, the [Update] button used to update settings, and the [Cancel] button used to cancel a setting and return to the previous screen appear here. After changing a setting, be sure to click the [Submit] button.
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator).
BEFORE USING THE MACHINE USEFUL INFORMATION ABOUT THE MACHINE This page explains where to find information on supplies that will require replacement as you continue using the machine, and what to do if an error occurs. INFORMATION ON SUPPLY ITEMS Names of supply items and model name list As the machine is used, it will become necessary to replace the toner cartridge, developer cartridge, and other supplies. Each supply item has a model name.
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.
BEFORE USING THE MACHINE BACK OK Select the [OK] key. After the entered user number is authenticated, the user count screen will appear briefly. 3 When page limits have been set in "Pages Limit Group List" in the Web page, the number of pages remaining will appear. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator).
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK Select the [Login Name] key or the [Quick] key.
BEFORE USING THE MACHINE BACK Select the [Password] key. OK A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the Web page. If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, select the [OK] key.
BEFORE USING THE MACHINE BACK OK Select the [OK] key. After the entered login name and password are authenticated, the user count screen will appear briefly. 4 (Different items will appear in the screen when LDAP authentication is used.) When page limits have been set in "Pages Limit Group List" in the Web page, the number of pages remaining will appear. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.
BEFORE USING THE MACHINE ACCESSING THE WEB PAGE The login method for accessing the Web server in the machine varies depending on whether or not user authentication is enabled. For information on accessing the Web server in the machine, see "ACCESSING THE WEB SERVER IN THE MACHINE" in the Quick Start Guide. When user authentication is not enabled If you click a setting that requires administrator authority after accessing the Web page, a login screen will appear. Enter your password.
BEFORE USING THE MACHINE USER CONTROL User Control is used to configure settings for user authentication in the Web page. Select the [User Control] key in the Web page menu to configure the settings. USER LIST This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is selected, the following screen appears. (1) (2) (3) (1) User List (4) (3) [Delete All Users] key This shows the factory-stored users and the currently stored users.
BEFORE USING THE MACHINE Factory-stored users The following users are stored in the machine at the factory. • Administrator: Factory-stored account for the administrator of the machine. • User: This is used when network authentication is used and a login name not stored in the machine is directly entered. (This cannot be selected in the login user screen.) • Other User: This is used when a print job is executed using invalid user information. (This cannot be selected in the login user screen.
BEFORE USING THE MACHINE Item Description Pages Limit Group Specify page limits for the user by selecting one of the stored page limit groups. The factory default setting is [Unlimited]. For more information, see "PAGE LIMIT GROUP LIST" (page 1-28). Authority Group Specify the authority of the user by selecting one of the stored authority groups. The factory default setting is [User]. For more information, see "AUTHORITY GROUP LIST" (page 1-29).
BEFORE USING THE MACHINE DEFAULT SETTING These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management. In addition, even if the user information is not stored in the machine, it is possible to log in by directly entering user information stored on an LDAP server.
BEFORE USING THE MACHINE The Number of User Name Displayed Setting on Operation Panel When login is performed by network authentication using user information that is not stored in the machine, the login user will be the factory-stored "User". For more information, see "Factory-stored users" (page 1-24). The number of users that are displayed in the user selection screen can be selected (6, 12, or 18 users).
BEFORE USING THE MACHINE PAGE LIMIT GROUP LIST This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is selected, the following screen appears. (1) (3) (2) (1) List display (3) [Return to the Defaults] key This shows the currently stored groups. A group name can be selected to open an edit/delete screen for that group.
BEFORE USING THE MACHINE AUTHORITY GROUP LIST Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is selected, the following screen appears. (1) (2) (1) List display (2) [Add] key This shows the currently stored groups. A group name can be selected to open an edit/delete screen for that group. Use this to add a new group.
BEFORE USING THE MACHINE List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the group's settings are applied. The factory default groups and their settings are shown below.
BEFORE USING THE MACHINE Item Description MFP Settings System Settings Operational Authority System Settings*1 Only user authority settings are allowed Allowed*2 All settings prohibited Web Settings Operational Authority Display of Device/Network Status Allowed Power Reset Prohibited Machine Identification Prohibited Application Settings (Excluding Registration of Pre-set Text/Forward Table) Prohibited Registration of Pre-set Text/Forward Table Allowed Allowed E-mail Alert and Status Proh
BEFORE USING THE MACHINE FAVORITE OPERATION GROUP LIST This is used to store favorite operation groups. Favorite Operation Group Registration Groups of preferred settings can be stored as "favorite operation groups". For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favorite operation group, the language is automatically selected when the user logs in.
BEFORE USING THE MACHINE VIEW USER COUNT This displays the total number of pages printed by each user. When the [View User Count] key is selected, the following screen appears. (1) (2) (4) (3) (1) User List (3) [Show] key This shows the factory-stored users and the currently stored users. To select a user, select the user name. This shows the counts of the selected user. (4) [Clear Count] key (2) [Select All] key Use this to reset the counts of the selected user. This selects all users.
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. The machine Your computer Operation panel Operate the machine using your computer screen.
BEFORE USING THE MACHINE JOB LOG The machine retains a log of the jobs that are performed. Settings for the job log stored in the machine are configured on the Web page. Select [Job Log] on the Web page to configure the settings. SAVE / DELETE JOB LOG The log of jobs executed on the machine can be stored or deleted. Item Job Log Settings The total number of stored job logs appears. Save Job Log Save and Delete the Data Deletes the job log after saved if checked. [Save] button Saves the job log.
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording. For this reason, items may appear in the log for functions that are not available on the machine.
BEFORE USING THE MACHINE No. 16 Item name Number of Reserved Sets Number of specified sets or reserved destinations. 17 Number of Completed Sets Number of completed sets or number of destinations to which transmission was successfully completed. 18 Number of Reserved Pages Number of reserved original pages of a copy, print, scan job, or other job. 19 Number of Completed Pages Number of completed pages of a set. 20 Result The result of a job.
BEFORE USING THE MACHINE No. 47 Item name Original Size Size of scanned original. Paper size of the file of a print hold print job. 48 Original Type Original type (text, printed photo, etc.) set in the exposure settings screen. 49 Paper Size For a print job, the paper size. For a send job, the transmitted paper size. For a Scan to HDD job, the paper size of the stored file. 50 Paper Type The paper type used for printing.
BEFORE USING THE MACHINE STORAGE BACKUP Address book information and user information stored in the machine can be backed up to your computer or restored from your computer via the Web page. Settings and information stored in the machine can be backed up to your computer. Settings can be exported or imported in XML format using the Web page. Select [Storage Backup] in the Web page menu and configure the settings. • The data is saved to the computer that is accessing the Web page.
BEFORE USING THE MACHINE DEVICE CLONING Device cloning is used to save the machine's setting information in XML format and copy the information to another machine. This function saves you the trouble of repeatedly configuring the same settings in multiple machines. Select [Device Cloning] in the Web page menu and configure the settings. • The data is saved to the computer that is accessing the Web page.
BEFORE USING THE MACHINE UPDATE OF FIRMWARE The program (firmware) embedded in the machine can be updated from the Web page. To update the firmware, follow the steps below. • The customer is responsible for updating the firmware. • Never turn off the power of the machine while the firmware is being updated. • While the firmware is being updated, do not attempt to operate the machine from the operation panel, or from a computer by remote operation using the Web page or other means.
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Bypass tray Tray 1 Tray 2 Tray 3 Tray 4 USEABLE PAPER Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine.
BEFORE USING THE MACHINE Types of paper that can be used in each tray The following types of paper can be loaded in each tray. "–" in the table indicates "cannot be used".
BEFORE USING THE MACHINE Example: Placement orientations of punched paper, letter head paper, and pre-printed paper This explanation assumes that "Disabling of Duplex" (Web page only) is not enabled in the system settings (administrator). Original glass A A Document feeder tray Pre-punched (Left binding) Letter head Pre-printed ABC A -1- CBA A Tray 1 to 4 A -1- Load the paper print side down with the punch holes to the front and the top edge to the right.
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4" x 10-1/2" to size 8-1/2" x 14" (B5 to A4) can be loaded in trays 3 and 4. Pull out the paper tray. Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.
BEFORE USING THE MACHINE Insert the paper into the tray. Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets). Indicator line 4 • If paper is loaded higher than the line, paper misfeeds may occur. • When pushing in a tray, take care that your fingers do not become pinched in the tray. Gently push the paper tray into the machine. Push the tray firmly all the way into the machine.
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray. When loading paper larger than 8-1/2" x 11" or A4, be sure to pull the bypass tray extension all the way out.
BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds. • Before loading paper, straighten any curling in the paper. If curled paper is not straightened, a misfeed may occur.
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time. • Do not print on both sides of an envelope. This may result in misfeeds or poor print quality. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder.
BEFORE USING THE MACHINE Make sure an original does not remain on the document glass. Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder. 1 When closing the automatic document feeder, take care that your fingers do not become pinched. Adjust the original guides to the size of the originals. 2 Place the originals. Indicator line 3 Make sure the edges of the originals are even.
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 8-1/2" (height) x 11" (width) A4: 210 mm (height) x 297 mm (width) Non-standard sizes 8-1/2" (height) x 11-11/16" (width) 216 mm (height) x 297 mm (width) When the original is a non-standard size, see the appropriate explanation below for the mode you are using. ☞ 2.
BEFORE USING THE MACHINE Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Slightly lift the left and right sides of the automatic document feeder. The automatic document feeder will rise. (2) Slowly close the automatic document feeder. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.
BEFORE USING THE MACHINE PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
BEFORE USING THE MACHINE Product name Product number Sharpdesk 1 license kit MX-USX1 Sharpdesk 5 license kit MX-USX5 Sharpdesk 10 license kit MX-US10 Sharpdesk 50 license kit MX-US50 Sharpdesk 100 license kit MX-USA0 Description This software enables integrated management of documents and computer files.
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. (1) (2) (3) (1) (4) Output tray Stapled and offset output is delivered to this tray. The tray is slidable. Extend the tray for large output (8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 13-1/2", and 8-1/2" x 13-2/5" sizes).
BEFORE USING THE MACHINE BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. Open the original guide to the maximum width. 1 Place the business card feeder on the document feeder tray. (1) Place the business card feeder in the center of the document feeder tray. 2 (2) Gently press down on the business card feeder. You will hear the feeder click into place.
BEFORE USING THE MACHINE SHARP OSA Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the keys that are displayed on the operation panel and functions such as scan send can be linked to an external application. There are two types of external applications: "standard application" and "external account application".
BEFORE USING THE MACHINE BACK Select the standard application. OK If two or more standard applications have been stored in the Web pages, the screen to select the standard application will appear. Select the standard application that you wish to use. If only one standard application has been stored in the Web pages, connection to the standard application will begin. 3 The machine connects to the standard application. 4 The message "Connecting to the external application.
BEFORE USING THE MACHINE If login fails If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For more information, see [Help] in the Web pages. To forcibly exit external account mode from the machine's operation panel, follow these steps: Change "External Application Setting" in the Web page.
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Description This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is selected again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
BEFORE USING THE MACHINE Key Description Select this key to return to the previous setting screen without entering text. Select this key to enter the text that currently appears and return to the previous setting screen. Search Select this key and search results will appear based on the entered characters. When this key is selected, the "Input Mode" screen appears. Input mode screen Select this key to select character entry mode. Select this key to select symbol entry mode.
CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. For the procedures for using the display, see "USING THE OPERATION PANEL" (page 1-9) in "1. BEFORE USING THE MACHINE". OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33 • OUTPUT MODES. . . . . . . . . . . . . . . . . . . . . . . 2-34 BEFORE USING THE MACHINE AS A COPIER MAKING COPIES USING THE BYPASS TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COPIER [Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . . • REPEATING PHOTOS ON A COPY (Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . . • REVERSING THE IMAGE (Mirror Image) . . . . • COPYING IN THE CENTER OF THE PAPER (Centering) . . . . . . . . . . . . . . . . . . . . . • REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) . . . . . . . . . . . . . . . . . . . . 2-80 [Color Adjustments] KEY . . . . . . . . . . . . . . . . . . .
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Press the [COPY] key on the operation panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected. (9) (10) (11) (12) (1) (2) (3) (4) (5) (6) (7) (8) (1) [Original] key (4) Select this key to specify the original size.
COPIER (9) (11) Paper size display Output display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by . ☞ PAPER TRAYS (page 2-9) When one or more output functions such as sort, group, or staple sort have been selected, this shows the icons of the selected functions.
COPIER Customizing displayed keys Keys for special modes and other settings can be stored as shortcut keys. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting" in the Web pages. When "Erase", "Margin Shift", and "Brightness" are assigned to the customized keys These 3 keys can be changed as desired.
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original. Place the original in the automatic document feeder tray, or on the document glass. * Depending on the copy functions used, there are also cases where functions are selected before the original is placed.
COPIER Output settings Select copy output settings. The main settings are as follows: • Sort mode ☞Sort mode (page 2-34) • Group mode ☞Group mode (page 2-34) • Offset mode ☞Offset function (page 2-34) • Staple sort mode ☞Staple sort function (page 2-35) Special mode settings Select special modes such as "Margin Shift" and "Erase". ☞ SPECIAL MODES (page 2-39) Number of copies (sets) setting Set the number of copies (number of sets). 7 Start copying. Start scanning the original(s) and making copies.
COPIER ORIGINALS STANDARD ORIGINAL PLACEMENT ORIENTATIONS Place the original so that the top and bottom edges are oriented as shown below. For more information on placing the original, see "ORIGINALS" (page 1-50) in "1. BEFORE USING THE MACHINE". Document glass A Place the original face down in the left center position of the document glass.
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK BACK OK Select the [Paper Select] key. 1 2 Select the tray that you want to use.
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES (1-sided copies of 1-sided originals) This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Keys in the display can be selected with the arrow keys and the [OK] key.
COPIER BACK Check the paper to be used and the color mode. OK Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), select the [Paper Select] key and press the [OK] key. ☞ PAPER TRAYS (page 2-9) • To change the color mode, select the [Color Mode] key and press the [OK] key. ☞ COLOR COPY MODES (page 2-21) 4 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size.
COPIER USING THE DOCUMENT GLASS TO MAKE COPIES (1-sided copy of a 1-sided original) To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass. Keys in the display can be selected with the arrow keys and the [OK] key.
COPIER BACK OK Check the paper to be used and the color mode. Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), select the [Paper Select] key and press the [OK] key. ☞ PAPER TRAYS (page 2-9) • To change the color mode, select the [Color Mode] key and press the [OK] key. ☞ COLOR COPY MODES (page 2-21) 4 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size.
COPIER BACK Select the [Read-End] key. OK 8 To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Originals Copies Automatic 2-sided copying of 2-sided originals Originals Copies 1-sided copying of 2-sided originals Keys in the display can be selected with the arrow keys and the [OK] key. Place the originals face up in the document feeder tray with the edges aligned evenly.
COPIER BACK OK Select the [2-Sided Copy] key. 4 Select the 2-sided copy mode. (1) (1) Select the key of the desired mode. BACK OK :Automatic 2-sided copying of 1-sided originals :Automatic 2-sided copying of 2-sided originals :1-sided copying of 2-sided originals 5 (2) Select the [Basic Menu] key.
COPIER Set the number of copies (number of sets) with the numeric keys. 7 7 • Up to 999 copies (sets) can be set. • If you are only making a single copy, the copy can be made with the copy number display showing "0". If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key or the [BLACK & WHITE START] key. 8 To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPIER USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Keys in the display can be selected with the arrow keys and the [OK] key. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. Document glass scale mark 1 A Portrait original Align the top edge of the original against the side of the document glass with the scale.
COPIER BACK OK Specify the original size. 3 When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-28). BACK OK Select the [2-Sided Copy] key. 4 Select the 2-sided copy mode. (1) (1) Select the [1-Sided to 2-Sided] key. BACK OK (2) Select the [Basic Menu] key. 5 (2) The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass.
COPIER Set the number of copies (number of sets) with the numeric keys. 7 7 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. 8 9 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. Remove the original and place the next original, and then press the [COLOR START] key or the [BLACK & WHITE START] key.
COPIER COLOR COPY MODES The color mode of the [COLOR START] key is normally set to [Full Color] so that copying takes place in full color mode when the [COLOR START] key is pressed. If color originals are mixed together with black & white originals, set the color mode to [Auto] to have the color mode change appropriately for each original. Select the [Color Mode] key in the base screen to open the following screen. Select the key of the desired color mode. Full Color The original is copied in full color.
COPIER Selecting single color copying When [Single Color] is selected for the color mode, the following screen appears. Select the desired color. Selecting 2 color copying When [2 Color] is selected for the color mode, the following screen appears. Select the desired color. • When auto mode is used, there may be some originals for which switching between color and black & white does not take place correctly.
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ("Auto" is displayed.) This function automatically adjusts the image during black & white copying and full color copying to obtain the most suitable copy.
COPIER BACK OK Adjust the exposure level. To make the copy darker, select the key and press the [OK] key. To make the copy lighter, select the key and press the [OK] key. • Using a copy or printed page as an original When using a copy or printed page from the machine as an original, set the [Copy of Copy] checkbox to . When [Copy of Copy] is selected, only the [Text], [Text/Printed Photo], and [Printed Photo] original image type keys can be selected. • To enhance the color of a color copy...
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. To have the appropriate enlargement/reduction ratio for the original size and selected paper size automatically selected, select the [Copy Ratio] key in the base screen of copy mode, and then select the [Auto Image] key.
COPIER MANUAL RATIO SELECTION (Preset ratios/Zoom) Select the [Copy Ratio] key in the base screen of copy mode to select one of two preset enlargement ratios or three preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Keys in the display can be selected with the arrow keys and the [OK] key. Set the ratio. Select a preset ratio key and/or the zoom keys to set the ratio.
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Select the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key. Select the [Original] key and perform the following. Specifying an inch original size Select the appropriate original size key.
COPIER Specifying a non-standard original size Keys in the display can be selected with the arrow keys and the [OK] key. BACK Select the [Size Input] key. OK 1 (1) Enter the original size. (2) BACK (1) Enter the X (horizontal) dimension of the original. OK Select either of the keys with the keys and press the [OK] key repeatedly to change the number. • When the document glass is used, enter a number from 1" to 11-5/8" (25 mm to 297 mm).
COPIER STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Select the [Original] key in the base screen of copy mode and then follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Custom Size] key.
COPIER (1) Enter the original size. (2) BACK OK (1) Enter the X (horizontal) dimension of the original. Select either of the keys with the keys and press the [OK] key repeatedly to change the number. A dimension from 1" to 14" (25 mm to 356 mm) can be entered. 3 (2) Enter the Y (vertical) dimension of the original. (3) Select either of the keys with the keys and press the [OK] key repeatedly to change the number. A dimension from 1" to 8-1/2" (25 mm to 216 mm) can be entered.
COPIER Retrieving a stored original size To retrieve a stored original size, select the [Original] key in the base screen of copy mode and perform the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Custom Size] key. BACK OK 1 Retrieve the desired stored original size. (1) (1) Select the [Recall] key. 2 BACK OK BACK OK (2) Select the key of the original size that you wish to retrieve. (2) To cancel the operation...
COPIER OUTPUT To select output functions and the output tray, select the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed. When an output function is selected, an icon that shows the output status will appear in the output display (page 2-4) of the base screen. (1) (2) (3) (4) (1) (3) [Sort] key (2) [Group] key This is used to group copies by page.
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets This function groups copies by page. Example: Groups of 5 copies of each page Originals Output Originals Output Set the number of copies (5). Set the number of copies (5). Select the [Output] key. Select the [Output] key. Select the [Group] key. Select the [Sort] key.
COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation" (page 2-35).
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-42) in "1. BEFORE USING THE MACHINE". For precautions when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-47) in "1. BEFORE USING THE MACHINE".
COPIER BACK OK 4 Check the paper type setting for the bypass tray. If you need to change the setting, select the paper type key. If you do not need to change the paper size and type, go to step 7. BACK OK Select the type of paper used in the bypass tray. Select the paper type that you will use. 5 BACK OK 6 Select the paper size. [Auto-Inch] key When the paper placed in the bypass tray is an inch size (8-1/2" x 11", etc.), the paper size will be detected automatically and an appropriate size set.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. 8 Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
COPIER SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key in the base screen is selected and the [OK] key is pressed, the special modes menu screen appears. The special modes menu consists of four screens. Press the keys to move between the screens. After selecting special mode settings, press the [BACK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
COPIER Special modes menu (2nd screen) Special modes menu (4th screen) (1) (1) (2) (2) (3) (4) (1) [Slow Scan Mode] checkbox ☞ COPYING THIN ORIGINALS (Slow Scan Mode) (page 2-48) (2) [Margin Shift] key (3) [Erase] key (1) [Image Edit] key (2) [Color Adjustments] key ☞ ADDING MARGINS (Margin Shift) (page 2-50) ☞ [Image Edit] KEY (page 2-80) ☞ [Color Adjustments] KEY (page 2-88) ☞ ERASING PERIPHERAL SHADOWS (Erase) (page 2-52) (4) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (
COPIER COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half. A A B B Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
COPIER Select the layout. (1) (1) Select the [Layout] key. BACK OK (2) Select the layout. Select the order in which the originals will be arranged on the copy. Layout 3 (2) BACK OK The arrows in the above diagram indicate how the images are arranged. (1) Select the border. (3) (1) Select the [Border] key. BACK OK (2) Select the border. No lines, solid lines, or broken lines can be selected. (3) Select the [Basic Menu] key. You will return to the base screen of copy mode.
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front Back Example of an 8-1/2" x 11" (A4) size portrait copy Example of an 8-1/2" x 11" (A4) size landscape copy Keys in the display can be selected with the arrow keys and the [OK] key.
COPIER Place the original face down on the document glass. Originals Front page Results A A Back page B Front page B A 2 A B B Back page Select the special modes. 3 (1) Select the [Special Modes] key. (2) Select the [Card Shot] key. ☞ Special modes menu (1st screen) (page 2-39) Select card shot settings. (1) (1) Enter the original size. BACK 4 OK Select either of the keys with the keys and press the [OK] key repeatedly to change the number.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the front side of the card. 5 To cancel scanning... Press the [STOP] key ( ). Turn the card over and press the [COLOR START] key or the [BLACK & WHITE START] key to scan the reverse side of the card. 6 Use the same [START] key that you used for the front side of the card. To cancel scanning... Press the [STOP] key ( ). BACK Select the [Read-End] key. OK Copying will begin. 7 To cancel copying...
COPIER COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up to 8 business cards on one sheet of paper. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER" in "1. BEFORE USING THE MACHINE" (page 1-57).
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. 4 To cancel scanning and copying... Press the [STOP] key ( ). The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used. When the [8-Sheet Layout] key is selected, the following functions and paper cannot be used. • Zoom function • Auto Image • Label To cancel the business card scan setting...
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Keys in the display can be selected with the arrow keys and the [OK] key. Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Set the [Slow Scan Mode] checkbox to in the screen of step 2. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift 1 1 1 1 The punch holes cut off part of the image The image is moved to allow space for the holes so the image is not cut off.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase function Shadows appear here Shadows appear on the copy. Using the erase function Shadows do not appear on the copy. Erase modes Edge Erase Side Erase Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
COPIER Select the erase settings. (1) ● When [Erase] is selected (2) (1) Select the [Erase] key. BACK OK (2) Set the erasure width. Select either of the keys with the keys and press the [OK] key repeatedly to change the number. 0" to 1" (0 mm to 20 mm) can be entered. (3) Select the [Basic Menu] key. You will return to the base screen of copy mode. (3) ● When [Side Erase] is selected (1) (1) Select the [Side Erase] key. BACK OK (2) Set the sides to be erased Select the checkboxes erase.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right. Top of image to the right A 1 After placing the original, specify the original size.
COPIER BACK OK When you have finished selecting stamp settings, select the [Enter] key. 5 (1) Select settings for the original. (2) BACK OK (1) Select the [Original Orientation] key and specify the orientation of the placed original. If 2-sided originals have been placed, select the [2-Sided Original Type] key and specify the binding position (booklet binding or tablet binding) of the originals. 6 (2) Press the [BACK] key twice. (1) BACK You will return to the base screen of copy mode.
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. APR/04/2010 Keys in the display can be selected with the arrow keys and the [OK] key. 1 Select the [Date] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-56). BACK OK Select Date.
COPIER BACK OK Select the [Print Color] key and select the print color. Select the color that you wish to use. 5 • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the date in black and white. • If the date is printed in color on a black and white copy, the copy will be included in the full color count. BACK OK Check the displayed date. If you need to change the date, select the [Date Change] key.
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy CONFIDENTIAL The following 12 selections are available for the stamp text. CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO.
COPIER BACK OK Select the [Print Color] key and set the color. Select the color that you wish to use. 4 • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the stamp in black and white. • If the stamp is printed in color on a black and white copy, the copy will be included in the full color count. BACK OK Select the [Exposure] key and set the exposure.
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, color, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. 1 2 3 Keys in the display can be selected with the arrow keys and the [OK] key. 1 Select the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-56). BACK OK Select Page Numbering.
COPIER BACK OK BACK OK BACK OK 4 Select the [Page Numbering Format] key and select a format for the page number. If the [1/5, 2/5, 3/5] key is selected, "Page number / total pages" will be printed. "Auto" is initially selected for the total pages, which means that the number of scanned original pages is automatically set as the total pages.
COPIER Select page number settings. (1) (1) Select the [Manual] key. BACK OK (2) Set the [Auto] checkbox to . (3) Set the first number, the last number, and the "Printing Starts from Page" number. Select each number display and press the [OK] key. A number entry screen will appear. Enter a number (1 to 999) with the numeric keys and select the [OK] key in the number entry screen. You can also change the number with the keys.
COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting Keys in the display can be selected with the arrow keys and the [OK] key. 1 Select the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-56). BACK OK Select the [Pre-Set] key.
COPIER BACK OK Select the [Print Color] key and set the color. Select the color that you wish to use. 4 • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white. • If the text is printed in color on a black and white copies, the copies will be included in the full color count. BACK 5 OK Select the [Page for Stamp] key and select the pages that the text will be printed on.
COPIER Storing, editing, and deleting text strings Keys in the display can be selected with the arrow keys and the [OK] key. 1 Select the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-56). BACK OK Select the [Pre-Set] key and select the [Store/Delete] key. BACK OK Store a text string, or edit/delete a stored text string. 2 • To store a text string, select a key with no text stored. A text entry screen will appear.
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Keys in the display can be selected with the arrow keys and the [OK] key. BACK Select the [Layout] key. OK 1 The [Layout] key can only be selected when stamp items have been selected. Check the layout. BACK (Example: When "Text" and "Stamp" at 1.Upper Left, "Stamp" at 3.Upper Right, and "Page Numbering" at 5.Lower Center are set.
COPIER BACK OK Select the key of the desired destination position. The print position is changed. If you attempt to move the stamp item to a position that is already occupied by another stamp item, a message will appear asking you if you wish to overwrite the other stamp item. To overwrite the other stamp item, select the [Yes] key. To cancel the move, select the [No] key.
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle. It is also possible to copy on the inserts. B C A Keys in the display can be selected with the arrow keys and the [OK] key. Place the transparency film in the bypass tray.
COPIER Select insert settings. (1) BACK (1) Select whether or not the insert paper will be copied on. OK Insert Sheets will be printed or Insert Sheets will not be printed can be selected. 4 (2) Select the [Basic Menu] key. You will return to the base screen of copy mode. (2) Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. 5 To cancel scanning and copying... Press the [STOP] key ( ).
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted. This function is convenient when you wish to sort copies of a large number of originals into multiple sets.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals. 3 Scanning begins. To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Repeat this step until all originals have been scanned. For the second set and following sets, use the same [START] key as you did for the first set. To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared.
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
COPIER Select the special modes. 2 (1) Select the [Special Modes] key. (2) Select the [Pamphlet Copy] key. ☞ Special modes menu (3rd screen) (page 2-40) Select pamphlet copy original settings. (1) (1) Select the [Original] key. 3 BACK OK BACK OK (2) If the original is 1-sided, select the [1-Sided] key. If the original is 2-sided, select the [2-Sided] key. (2) Select pamphlet copy layout settings. (1) (1) Select the [Layout] key. BACK OK (2) Select the binding edge.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. 6 Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are 8-1/2" x 14" size and 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size (A4 size and A5 size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
COPIER Keys in the display can be selected with the arrow keys and the [OK] key. Insert the originals face up in the document feeder tray. Inch 8-1/2" x 14" (8-1/2" x 11") Place the originals with the sides that are the same length aligned on the left. 8-1/2" x 11" (5-1/2" x 8-1/2") 1 Place with the sides that are the same length aligned on the left. AB A4 A5 Place with the sides that are the same length aligned on the left. (2) Select the special modes.
COPIER [Image Edit] KEY When the [Image Edit] key is selected in the 4th special modes menu screen, the image edit menu screen opens.
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 2-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below. Up to 12 images (when the image is 2-1/2" x 2-1/2" size (65 mm x 70 mm size)) can be repeated on a single sheet of paper.
COPIER Select Photo Repeat settings. (1) (1) Select the key showing the original type. BACK OK Select the desired repeat type key. (2) Select the [Special Modes] key. You will return to the special modes screen. Press the [BACK] key to return to the base screen of copy mode. 3 (2) Press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Copying will begin. If you have selected sort mode, change originals and press the [START] key.
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-28) Select the special modes. 2 (1) Select the [Special Modes] key.
COPIER COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced. Not using the centering function Using the centering function Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass.
COPIER • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering... Set the [Centering] checkbox to in the screen of step 3.
COPIER REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption. Originals B/W Reverse copy Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Set the [B/W Reverse] checkbox to in the screen of step 3.
COPIER [Color Adjustments] KEY When the [Color Adjustments] key is selected in the 1st special modes menu screen, the color adjustments menu screen opens.
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-28) Select the special modes.
COPIER ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. Soft Sharp Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-28) Select the special modes. (1) Select the [Special Modes] key. 2 (2) Select the [Color Adjustments] key.
COPIER WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 2 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
COPIER Press the [COLOR START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOR START] key. Repeat until all pages have been scanned and then select the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). To cancel a suppress background setting... Select the [Cancel] key in the screen of step 3.
COPIER ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. Dark Light 1 2 3 4 5 6 7 Each of the colors yellow, cyan, magenta, and black are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once. 8 C Cyan+ M Magenta+ Y Yellow+ B Black+ Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
COPIER Adjust the color balance. (1) (1) Select the color to be adjusted. BACK OK Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black). An icon in front of a number indicates that the adjustment value has been changed. (2) Select the gradation to be adjusted. (2), (3) Select the gradation with the keys. Select the keys and press the [OK] key to move the highlighting to one of gradations "1" to "8" or "All". To adjust all eight gradations at once, move the highlighting to "All".
COPIER To cancel a color balance setting... Select the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Color Balance Setting This is used to set the default values to which the color balance values return when the 2-95 key is selected.
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. Darker Original Brighter Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-28) Select the special modes. (1) Select the [Special Modes] key.
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. Weakening the intensity Original Strengthening the intensity Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-28) Select the special modes.
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is selected. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. • Depending on the settings of the job in progress, the [Interrupt] key may not appear. • Depending on the settings of the job in progress, the [Reserve] key may appear instead of the [Interrupt] key.
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This section explains the job queue screen and the completed jobs screen, which are related to copy mode.
COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. 2 (1) (1) Copy (2) 002/000 (3) (4) Indicates the number (position) of the job in the job queue. (6) When the job currently being printed is finished, the job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen. (2) Mode icon The icon appears when the job is a copy job.
COPIER CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) (2) Cancel the job. (3) (1) Change the job status mode to [Print Job]. BACK OK Select either of the keys with the keys and press the [OK] key. The mode changes each time the [OK] key is pressed. (2) Change the print job status mode to [Job Queue].
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) (2) Give the desired job priority. (3) (1) Change the job status mode to [Print Job].
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) (2) Checking job details (3) (1) Change the job status mode to [Print Job]. BACK OK Select either of the keys with the keys and press the [OK] key. The mode changes each time the [OK] key is pressed.
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 8-1/2" x 11" (A4) size CAD drawings are copied once a month for archive purposes using the following settings: (1) The 8-1/2" x 11" (A4) size CAD drawings are reduced to 5-1/2" x 8-1/2" (A5) size.
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [#/P] key ( ). 1 LOGOUT BACK OK BACK OK Select the [Store/Delete] key. 2 Select a numeric key. Numeric keys in which job programs are already stored are highlighted. • To store a job program, select a numeric key that is not highlighted.
COPIER BACK OK Select the copy settings that you wish to store in the job program and press the [OK] key. To assign a name to the program, select the [Program Name] key and press the [OK] key. A text entry screen will appear. Up to 10 characters can be entered for the name. When you have finished, select the [OK] key. You will return to the base screen with the stored information reflected in the screen. 4 The number of copies cannot be stored.
CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. For the procedures for using the display of the machine, see "USING THE OPERATION PANEL" (page 1-9) in "1. BEFORE USING THE MACHINE". For the procedure for accessing the Web pages, see the Quick Start Guide. For the procedures for using the Web page, see "USING THE WEB PAGE" (page 1-13) in "1. BEFORE USING THE MACHINE". PRINTER FUNCTION OF THE MACHINE . . . . . . . .
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper). . . . . . . • ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING A CARBON COPY (Carbon Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts). . .
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full color printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Windows PCL6, PCL5c The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver.
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used.
PRINTER (1) Select print settings. (2) (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button.
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-42) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-47) in "1. BEFORE USING THE MACHINE".
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled, your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Open the printer driver properties window from the print window of the software application.
PRINTER (1) Enter your login name and password. (2) (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). (3) Enter the user name and job name as necessary.
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
PRINTER (1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button.
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button ( 1 ) and select [Control Panel] and then [Printer].
PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. 1 The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings.
PRINTER Click the [Print] button. Printing begins.
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-42) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-47) in "1. BEFORE USING THE MACHINE".
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled, you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Select [Print] from the application's [File] menu. 1 The menu used to execute printing may vary depending on the software application.
PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Enter the user name and job name as necessary. 3 (1) (2) (3) • User Name Enter your user name (maximum of 32 characters). Your entered user name will appear at the top of the operation panel.
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAGE TO THE PAPER (page 3-28) • PRINTING MULTIPLE PAGES ON ONE PAGE (page 3-29) • STAPLING OUTPUT (page 3-31) The explanations assume that the paper size and other basic settings have already been selected.
PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab. Macintosh (2) (1) (1) Select [Color].
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of color photos and text is high. Fine: Select this when you want to a print color photo with greater clarity or print graphics with gradations, etc. (This mode cannot be selected when using the PCL5c printer driver.
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.
PRINTER Macintosh (1) (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper.
PRINTER Windows (1) Configure the settings on the [Main] tab. (1) (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) (4) Macintosh (1) (1) Select [Layout]. (2) (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline.
PRINTER STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions can be selected to obtain the following stapling results. * Stapling takes place in one location only.
PRINTER Windows (1) (3) (1) Configure the settings on the [Main] tab. (2) (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. Macintosh (1) (2) (3) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. • In Mac OS X v10.2.8, select the settings in [Advanced].
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • FUNCTIONS THAT COMBINE TEXT AND IMAGES (page 3-45) • PRINT FUNCTIONS FOR SPECIAL PURPOSES (page 3-48) • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 3-37) • COLOR MODE ADJUSTMENT FUNCTION (page 3-41) The explanations assume that the paper size and other basic settings have already been selected.
PRINTER Macintosh (1) (2) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function. Windows (2) (1) (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the "Margin Shift". Select from the "Margin Shift" menu.
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function).
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (1) Select the setting on the [Main] tab. (2) (2) Select the [Rotate 180 degrees] checkbox .
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom) Windows (1) Click the [Paper] tab. (1) (2) Select [Zoom] and click the [Settings] button.
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data; raster data such as bitmap images cannot be adjusted.) When the data includes lines of varying widths, you can also print all lines at the minimum width.
PRINTER REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B B Windows (This function can be used when the PS printer driver is used.) (1) (1) Click the [Advanced] tab. (2) (2) Select a mirror image setting. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
PRINTER COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab. (1) (2) Click the [Color Adjustment] button. (3) Adjust the color settings. To adjust a setting, drag the slide bar or button.
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image in grayscale, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD • [Text To Black] can be selected to print all text other than white text in black.
PRINTER SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color settings are available in the machine's printer driver for various uses. These enable printing using the most suitable color settings for the color image type. Advanced color settings can also be configured to match the objective of the color image, such as color management settings and the screening setting for adjustment of color tone expression. Windows (1) (2) (1) Click the [Color] tab.
PRINTER Macintosh (1) Select [Color]. (1) (2) Select color print settings. To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the color image type. (2) An image type to match the data to be printed can be selected from the pull-down menu. • Standard (for data that includes text, photos, graphs, etc.
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI A L Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, angle, and print position of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Windows (1) (2) (1) Click the [Watermarks] tab. (2) Select the watermark settings.
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (2) (1) Click the [Watermarks] tab.
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function when you wish to print the front and back cover on heavy paper, or insert colored paper or a different paper type at specified pages. You can also insert paper as an insert without printing on it.
PRINTER Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) (2) (3) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. In Mac OS 9, select [Different Paper] and then select the settings for the cover page and last page.
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Windows (1) Click the [Special Modes] tab.
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print command.
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper.
PRINTER RETENTION (PRINT HOLD) FUNCTION This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be entered to print a stored file from the machine.
PRINTER SAVING PRINT FILES (Retention) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞ Windows: BASIC PRINTING PROCEDURE (page 3-4) ☞ Macintosh: BASIC PRINTING PROCEDURE (page 3-16) In Windows, view printer driver Help for details on printer driver settings for each printing function.
PRINTER Macintosh (2) (1) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).
PRINTER PRINTING A STORED FILE A file stored using retention function can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. Output settings, 2-sided printing, paper size, the number of copies, and other settings can be selected. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [PRINT] key. PRINT Select the key of the desired file.
PRINTER Automatically print all stored data When user authentication is enabled, all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: • "Automatically print stored jobs after login" must be enabled in [User Control] - [Default Settings] in the Web page menu. (Administrator rights are required.
PRINTER PRINT SETTINGS SCREEN When a file is stored in the machine, the print settings that were in effect when the file was printed from the printer driver are also stored. However, the settings below can be changed when you print a stored file. For the procedures for operating the settings screen, see "USING THE OPERATION PANEL" (page 1-9) in "1. BEFORE USING THE MACHINE".
PRINTER MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Multi-File Print] key. BACK OK BACK OK 1 Select the keys of the files that you wish to print. • Selected file keys will be highlighted to indicate that they have been selected. • To cancel the selection of a file, select the highlighted file key so that it is no longer highlighted.
PRINTER (3) (2) Printing a selected file. (1) BACK OK The number of selected files appears in the number of selected files display. If you wish to use the number of copies that was stored with the file, go to step (3). (1) Select the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ). (2) Set the number of copies. 4 • Select either of the keys with the keys and press the [OK] key repeatedly to change the number.
PRINTER Batch printing All files that have the same user name and password can be printed at once. When the [Multi-File Print] key is selected, it changes into the [Batch Print] key. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Batch Print] key. BACK OK BACK OK 1 When user authentication is used, the user name that was used for login is automatically selected. 2 Select the user name. (A) (C) 3 Select the [User Name] key.
PRINTER BACK OK If a password has been established, select the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and select the [OK] key. Only files that have the same password will be selected. If you do not wish to enter a password, go to the next step. 4 (2) To change the number of copies, configure the settings. (1) BACK OK If you wish to use the number of copies stored with each file, go to step 6.
PRINTER DELETING A STORED FILE Stored files that are no longer needed can be deleted. ☞ PRINTING A STORED FILE (page 3-56) Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Delete] key. BACK OK BACK OK 1 Check the file and then select the [Yes] key. 2 A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential".
PRINTER SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function can be used to find a file quickly. Searching is possible even when you only know part of the file name. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [PRINT] key. PRINT Select the [Search] key. BACK OK BACK OK 2 3 Select the [User Name] key or the [File Name] key.
PRINTER Using the user name to search (A) (C) (B) BACK OK BACK OK (D) 4 There are three ways to select the user name: (A) Select the [User List] key and press the [OK] key. A user list (D) appears. Select with the keys and press the [OK] key. If you accidentally select the wrong user name, select the key of the correct name. If the [Quick] key is selected, an area for entering the "Registration No." [----] appears in the message display. Use the numeric keys to enter the "Registration No.
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. To configure FTP server settings, click [Application Settings] and then [Setting for Print from the MFP(FTP)] in the Web page menu. (Administrator rights are required.) Up to 20 FTP servers can be configured.
PRINTER BACK Select the key of the file that you wish to print. OK • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders on the FTP server. To display the files and folders in a folder, select the key of the folder. 4 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level.
PRINTER DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly. Keys in the display can be selected with the arrow keys and the [OK] key.
PRINTER BACK Select the key of the file that you wish to print. OK • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a folder, select the key of the folder. 4 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level.
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [PRINT] key. PRINT Access the network. (1) (1) Select the [Ex Data Access] key. 2 BACK OK BACK OK (2) Select the [Network Folder] key.
PRINTER Access the network folder. (1) BACK (1) Select the key of the workgroup that you wish to access. OK (2) Select the key of the server or computer that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. (2) (3) Select the key of the network folder.
PRINTER (2) Print the selected file. (1) (1) Select print conditions. BACK OK If you selected a file (PCL, PS, or XPS) in step 4 that includes print settings, the settings will be applied. (2) Select the [Print] key. Printing begins after the selected file is transferred. When the message appears in the display, select the [OK] key. 5 When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. (1) (1) (2) (3) (4) (5) (6) Indicates the number (position) of the job in the job queue. Message Status "Printing" Printing is in progress. "Waiting" The job is waiting to be executed. "Toner Empty" The toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. "Paper Empty" The paper used for the job has run out.
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing. The PS3 expansion kit is required to use this function. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key.
PRINTER GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) (2) Give the desired job priority. (3) (1) Change the job status mode to [Print Job].
PRINTER CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) (2) Cancel the job. (3) (1) Change the job status mode to [Print Job]. BACK OK Select either of the keys with the keys and press the [OK] key. The mode changes each time the [OK] key is pressed. (2) Change the print job status mode to [Spool] or [Job Queue].
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the display. Printing will begin automatically when the [OK] key is selected and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below.
PRINTER BACK 4 OK Select the key of the tray that has the paper you wish to use. Printing begins. If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run off the paper.
PRINTER RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored selecting other than "Hold Only" in "Retention Settings" can be manipulated from the job status complete screen. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) Change the print job status mode to [Complete]. (2) BACK OK (1) Change the job status mode to [Print Job]. Select either of the keys with the keys and press the [OK] key.
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used.
PRINTER PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 Watermark Yes Yes Yes Yes Yes Image Stamp Yes No Yes No No Overlay Yes Yes Yes No No Normal/ High Quality/ Fine Normal/ High Quality Normal/ High Quality/ Fine Normal/ High Quality/ Fine Normal/ High Quality/ Fine Graphics Mode Selection Yes Yes No No No Toner Save*13 Yes Yes Yes Yes Yes Resident font 80 fonts 80 fonts 136 fonts 136 fonts*14 35 fonts bitmap, TrueType, Graphics bitmap, TrueType, Graphics bitm
CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. For the procedures for using the display, see "USING THE OPERATION PANEL" (page 1-9) in "1. BEFORE USING THE MACHINE". BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX . . . . . . . . . . . . . . . . . . . • CONNECTION TO THE TELEPHONE LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • SETTING THE TELEPHONE LINE TYPE . . . . .
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • RESTRICTING POLLING ACCESS (Polling security) . . . . . . . . . . . . . . . . . . . . . . . . • SCANNING A DOCUMENT INTO POLLING MEMORY . . . . . . . . . . . . . . . . . . . . . • CHECKING THE DOCUMENT IN THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . • DELETING A DOCUMENT FROM THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . .
FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-117 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) . . . . . . . . . . . . . . . . . . . . 4-118 • MAKING AND RECEIVING PHONE CALLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-118 CHECKING THE STATUS OF FAX JOBS JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . • JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . .
FACSIMILE BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line must be set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack. Connect the end of the line cord that has the core to the "LINE" jack on the machine.
FACSIMILE SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Select the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using. You can also set the "Dial Mode Setting" manually.
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the display. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute. If "Disabling of Clock Adjustment" (Web page only) has been enabled in the system settings (administrator), the date and time cannot be set.
FACSIMILE BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of a mode, press the [IMAGE SEND] key and select the desired mode in [Mode Switch]. BACK OK READY DATA PRINT LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT Example: switching from scanner mode to fax mode Modes that cannot be used because the required options are not installed are grayed out to prevent selection.
FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (1) (11) (12) (13) (14) (2) (3) (4) (5) (6) (15) (7) (8) (9) (10) (1) The (2) (5) This shows various messages and the destinations that have been entered. Select this key to select the image settings (original size, duplex setup, image orientation). ☞ IMAGE SETTINGS (page 4-47) icon on the left indicates fax mode.
FACSIMILE (12) [Sub Address] key (10) [Direct TX] key Select this key to enter a sub-address and passcode for F-code transmission. ☞ F-CODE DIALING (page 4-101) Select this key to send a fax by direct transmission. ☞ To fax a large number of sheet originals, use the automatic document feeder. (page 4-28) ☞ If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (6) (7) (8) (8) (8) (1) (1) (9) (2) (3) (4) (5) (2) (3) (4) (10) AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ (1) This shows the destination that has been selected.
FACSIMILE • When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-20) • ADDRESS BOOK (page 4-13) Store in [Address Book] in the Web page menu.
FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, select the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
FACSIMILE ADDRESS BOOK Address Book is used to configure settings for storing addresses in the Web page. Storing addresses in the address book makes it easy to specify an address for transmission. When the [Address Book] key is selected, the following screen appears. AAA (1) (2) (1) [Add] key (2) List display Use this to add a new address. This displays a list of the currently stored addresses. An address can be selected to open an edit/delete screen for the address.
FACSIMILE • If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: - The key is used in a reserved transmission or a transmission in progress. - The key is included in a group key. - The key is included in a program. - The key is specified as an end receiving machine in a F-code relay broadcast transmission.
FACSIMILE Item Description Set the transmission speed and the International Correspondence Mode. Selecting appropriate settings for these items may help eliminate communication errors. Transmission Mode Transmission Speed 33.6 kbps, 14.4 kbps, 9.6 kbps or 4.8 kbps can be selected for the transmission speed. Higher numbers are higher transmission speeds.
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ • [Address Book] key: Select a destination that is stored in the address book or look up a destination in a global address book.
FACSIMILE Select image settings Select settings for the original to be faxed. • [Scan Size] key: Use this key to select the original size, and 2-sided original scanning. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-50), AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 4-48) • [Send Size] key: Use this key to select the send size of the original. ☞ Specifying the send size of the original (page 4-54) • [Exposure] key: Use this key to adjust the exposure of the image.
FACSIMILE Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmit: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [BLACK & WHITE START] key. (4) Repeat steps (2) and (3) until all originals have been scanned. (5) Select the [Read-End] key and press the [OK] key.
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number.
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply selecting the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply selecting the key. This is called "group dialing".
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply selecting the one-touch key of that destination. Keys in the display can be selected with the arrow keys and the [OK] key. Display the address book screen. (1) (1) Select the [Address] key. 1 BACK OK BACK OK (2) (1) Select the destination. (2) BACK 2 (2) Select the [Address Book] key.
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Keys in the display can be selected with the arrow keys and the [OK] key. Display the address review screen. (1) (1) Select the [Address] key. 1 BACK OK BACK OK BACK OK (2) Select the [Address Review] key.
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the [Quick] key. This can be done in the base screen of any of the modes or in the address book screen. Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK Select the [Quick] key. 1 Enter the 3-digit search number of the address with the numeric keys.
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Keys in the display can be selected with the arrow keys and the [OK] key. (1) Open the global address search screen. (2) BACK OK (1) Select the [Address] key in the base screen. (2) Select the [Global Address Search] key. 1 Search for the destination. (1) BACK OK If only one LDAP server has been stored, (1) is not necessary.
FACSIMILE (2) Select the destination. (1) BACK XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 XXX DDD 0687654321 XXX EEE 0676543210 XXX FFF 0601234567 OK (1) Select the key of the desired destination. (2) Select the [Basic Menu] key. This enters the selected destination. If you wish to enter another recipient, select the [Next Address] key and then repeat (1) and (2) of this step. If no names are found that match the search letters, a message will appear.
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK BACK OK Select the [Resend] key. 1 AAA AAA BBB BBB CCC CCC 2 Select the key of the fax destination that you wish to redial. The last 8 transmission destinations appear.
FACSIMILE CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. 1 The originals will be scanned into memory and then transmitted (memory transmission).
FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-35) 1 1 Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory.
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL A 5-1/2" x 8-1/2" (A5) or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as a 5-1/2" x 8-1/2" (A5) or B5 image in portrait orientation. Transmission 5-1/2" x 8-1/2" (A5) size original Rotated to 5-1/2" x 8-1/2" (A5) image in portrait orientation 5-1/2" x 8-1/2" (A5) image in portrait orientation is transmitted.
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Keys in the display can be selected with the arrow keys and the [OK] key. Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Keys in the display can be selected with the arrow keys and the [OK] key. Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. • If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will wait until the previous transmission is finished.
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Keys in the display can be selected with the arrow keys and the [OK] key. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
FACSIMILE 3 Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. 4 Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. BACK OK Select the [Read-End] key. A beep sounds. Open the automatic document feeder and remove the original. 5 • When scanning is completed, "Job stored.
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
FACSIMILE BACK OK Select the [Direct TX] key. 3 Press the [BLACK & WHITE START] key. Transmission begins. 4 To cancel transmission... While "Dialing. Press [ ] to cancel." appears in the display, press the [STOP] key ( ).
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the document glass is used, only one page can be transmitted.
FACSIMILE • When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings (Administrator): Speaker Settings The default volume level of the speaker can be changed in the "Speaker Settings".
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
FACSIMILE Enter the destination fax number. (2) BACK AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ OK (1) Select the [Address] key in the base screen. For the [Address] key, see "BASE SCREEN OF FAX MODE" (page 4-8). (2) Select the one-touch key of the desired destination. (3) Repeat step (2) until all destinations are selected. • In addition to specification by one-touch key, a destination can also be specified using a search number.
FACSIMILE BACK AAA AAA AAA CCC AAA BBB AAA DDD OK Check the destinations and then press the [BACK] key. 4 To cancel a specified destination... Select the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Select the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 4-22) Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned.
FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key.
FACSIMILE (1) Resend to unsuccessful destinations. (2) (1) Select the [Failed] tab. Retry BACK OK Select the Broadcast0001 4 002 DDD DDD 10:01 04/01 NG00000 010 EEE EEE 10:10 04/01 NG00000 keys and press the [OK] key. (2) Select the [Retry] key. After the [Retry] key is selected, you will return to the base screen with the unsuccessful destinations entered. Place the original and perform the broadcast transmission operation.
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears in the key used to select the setting. BACK OK (1) (2) (3) (4) (1) [Scan Size] key Select this key to set the scan size, and orientation of the original, and select 2-sided scanning settings.
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Keys in the display can be selected with the arrow keys and the [OK] key. Specify the binding style of the 2-sided original (book or tablet). (1) BACK OK (1) Select the [Scan Size] key. (2) Select the [Duplex Setup] key.
FACSIMILE Specify the orientation in which the original is placed. (1) BACK OK (1) Select the [Image Orientation]. (2) Select the "image placement orientation" key with the same orientation as the image of the placed original. 2 If the wrong orientation is selected here, the image may not be sent properly. (2) BACK OK • 2-sided scanning automatically turns off after the transmission operation is completed.
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original size) is 8-1/2" x 11" (A4) and the send size is auto. If, for example, the scan size were 8-1/2" x 11" (A4) and the send size were 5-1/2" x 8-1/2" (B5), the image would be reduced before transmission.
FACSIMILE Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must specify the scan size. Place the original in the document feeder tray or on the document glass and follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Scan Size] key. 1 The original size set in the system settings appears to the right of the [Scan Size] key.
FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Scan Size] key. 1 The original size set in the system settings appears to the right of the [Scan Size] key. ☞ IMAGE SETTINGS (page 4-47) BACK OK BACK OK Select the [Scan Size] key. 2 Select the [Size Input] key.
FACSIMILE Enter the scan size (original size). (1) (2) BACK (1) Enter the X (horizontal) dimension of the original. OK Select either of the keys with the keys and press the [OK] key repeatedly to change the number. • When the document glass is used, enter a number from 1" to 11-5/8" (25 mm to 297 mm). • When the automatic document feeder is used, enter a number from 3-1/2" to 14" (89 mm to 356 mm).
FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Select the [Scan Size] key.
FACSIMILE Specify the orientation in which the original is placed. (1) BACK OK (1) Select the [Scan Size] key. (2) Select the [Image Orientation] key. (3) Select the "image placement orientation" key with the same orientation as the image of the placed original. (2) BACK If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. OK (4) Press the [BACK] key.
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer to the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text. 3 Select this setting for a normal original (neither dark nor light).
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer to the following tables to select appropriate settings. Resolution settings Resolution When to select Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines.
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. This shows the current fax reception mode and the amount of free memory remaining. • When fax reception is in progress, it is possible to reserve a transmission by performing the transmission in memory transmission mode.
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. Beep The machine rings and fax reception begins automatically. A beep sounds when reception ends. 1 • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the display. While the machine rings, select the [Speaker] key in the base screen and then select the [Fax Receive] key that appears. • When a call is answered by selecting the [Speaker] key, you will be able to hear the other party, however, you will not be able to speak. • Even when you use an extension phone to answer a call, you can select the [Fax Receive] key in the display to begin fax reception.
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the display when a fax is received. BACK OK When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
FACSIMILE CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" (Web page only) is enabled* in the system settings (administrator), you can check a received image in the display before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Keys in the display can be selected with the arrow keys and the [OK] key.
FACSIMILE BACK 3 OK Check the received image and then select the [Print] key. Printing begins. For information on the image check screen, see "IMAGE CHECK SCREEN" (page 4-64). If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured settings will be canceled if you view the image. After viewing the image, you will return to the base screen of image send mode, regardless of which mode you were in previously.
FACSIMILE IMAGE CHECK SCREEN This section explains the image check screen. (1) 0123456790 (3) (2) (4) (5) (6) (7) (8) (1) (5) Information display (2) Preview image An image of the selected received image appears. If the image is cut off, select at the right and bottom of the image to scroll. (3) (6) [Print] key (7) Change page keys When there are multiple pages, use these keys to change pages. • keys: Go to the first or the last page. • keys: Go to the previous page or the next page.
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax • This function cannot be used for faxes received by confidential reception.
FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. (2) 2 (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.
FACSIMILE (2) Store a forwarding table. (3) Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All Received Data].
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is selected in the base screen, the special modes menu screen appears. The special modes menu consists of five screens. Press the key to switch between the five screens. When the [Basic Menu] key is selected in the special modes screen, the selected settings are entered and the base screen reappears.
FACSIMILE 5th screen (1) (1) [Polling] checkbox ☞ CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) (page 4-91) *1 This cannot be selected when a special mode has not been enabled. *2 The optional business card feeder must be attached and "Business Card Scan Option" must be enabled in the system settings (administrator). Special modes can generally be combined with other special modes, however, there are some combinations that are not possible.
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) size documents are distributed to branch offices in various regions once a month.
FACSIMILE (1) [Add] key (2) Use this key to add a new program. List display This displays a list of the currently stored programs. A program can be selected to open an edit/delete screen for the program. Select the [Add] key in the above screen to open a registration screen. Up to 48 programs can be stored. For more information, see "Settings" (page 4-72). • A timer setting cannot be included in a program. • At least one one-touch key must be specified in a program or the program cannot be stored.
FACSIMILE USING A PROGRAM TO SEND Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-50) Select the special modes. 2 (1) Select the [Special Modes] key. (2) Select the [Program] key.
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
FACSIMILE Set the time with the (1) keys. (1) Specify the day. BACK OK If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) (2) 4 Select the time in 24-hour format. You can also select a numeric display key to change the setting with the numeric keys. (3) BACK (3) Select the [Basic Menu] key. OK When this screen is opened, the setting will show the current time.
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Front Transmission Back When using card shot, the original must be scanned on the document glass. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original face down on the document glass. 1 2 Enter the destination fax number.
FACSIMILE (A) Specify the original size. (1) (1) Enter the original size. BACK OK • Select the [X] key and enter the horizontal dimension (X) of the original with the keys. • Select the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, select the [Size Reset] key. (B) To have the image automatically enlarged or reduced to the send size, select the [Fit to Send Size] checkbox .
FACSIMILE BACK OK Select the [Read-End] key. 7 If you will continue scanning additional cards, you can select the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. • This function cannot be used in direct transmission mode or when the speaker is used to dial. To cancel Card Shot... Select the [Cancel] key in the screen of step 4.
FACSIMILE SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER" in "BEFORE USING THE MACHINE" (page 1-57). Keys in the display can be selected with the arrow keys and the [OK] key. Load the business cards.
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Keys in the display can be selected with the arrow keys and the [OK] key. Insert the originals face up in the document feeder tray. Adjust the document guides slowly. When the original is a different size than the size setting, set the original size.
FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ). When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Set the [Slow Scan Mode] checkbox to in the screen of step 3. System Settings (Administrator): Original Feeding Mode (Web page only) This is used to have scanning always take place using slow scan mode.
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase function Shadows appear here. Shadows appear in the image. Using the erase function No shadows appear.
FACSIMILE Select the erase settings. (1) ● When [Erase] is selected (2) (1) Select the [Erase] key. BACK OK (2) Set the erasure width. Select the number display and press the [OK] key. A number entry screen will appear. Enter the desired number with the numeric keys and select the [OK] key in the number entry screen. 0" to 1" (0 mm to 20 mm) can be entered. You can also change the number with the keys. (3) (3) Select the [Basic Menu] key.
FACSIMILE Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder. When scanning originals that are separated into sets, scan the set that has the first page first.
FACSIMILE Select job build mode. (2) (1) Select the [Special Modes] key. BACK ☞ SPECIAL MODES (page 4-69) OK (2) Set the [Job Build] checkbox to . (3) Select the [Basic Menu] key. 3 (3) Press the [BLACK & WHITE START] key to scan the first set. 4 To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. 5 To cancel scanning... Press the [STOP] key ( ).
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
FACSIMILE Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2010/Sat 3:00 PM (1) (1) (2) (3) (4) AAAAA FAX No. 0123456789 P.001/001 (2) (3) (4) Date, time: The date and time of transmission. Sender name: The sender name programmed in the machine.
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. 1 (1) Select the [Special Modes] key. (2) Select the [Own Name Select] key. ☞ SPECIAL MODES (page 4-69) BACK AAA AAA OK Select the sender information. Select the desired sender information key.
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission. Transmission (3) The fax is received. (2) The previously prepared document is transmitted.
FACSIMILE 3 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.). • This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). Keys in the display can be selected with the arrow keys and the [OK] key. (2) Enter the destination fax number. (1) (1) Select the [Speaker] key.
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. (1) Requests fax transmission.
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-50) Select the special modes.
FACSIMILE BACK OK Specify the number of polling times. Select the desired number of times. Select the [Once] key if you want the document cleared from memory after it is transmitted. Select the [Unlimited] key to allow polling an unlimited number of times. 5 Select image settings and special modes. 6 • A program, timer setting, transaction report and polling cannot be selected. • To return to the screen of step 4, select the [Memory Box List] key. Press the [BLACK & WHITE START] key.
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. 1 (1) Select the [Special Modes] key. (2) Select the [Memory Box] key. ☞ SPECIAL MODES (page 4-69) Select the [Data Check] key. (1) (1) Select the [Polling Memory] key. 2 BACK OK BACK OK (2) Select the [Data Check] key.
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. 1 (1) Select the [Special Modes] key. (2) Select the [Memory Box] key. ☞ SPECIAL MODES (page 4-69) Select the [Delete Data] key. (1) (1) Select the [Polling Memory] key. 2 BACK OK BACK OK BACK OK (2) Select the [Delete Data] key.
FACSIMILE Memory Box - Delete Data BACK Delete the data in the memory box? Press [Image Check] to check data. Image check No Yes OK Select the [Yes] key. • The document is deleted and you return to the screen of step 3. • You can select the [Image Check] key to check the image in the display before deleting it. For information on the image check screen, see "IMAGE CHECK SCREEN" (page 4-64). 4 To cancel the deletion... Select the [No] key. You will return to the screen of step 3.
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication.
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" (Web page only) in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and a F-code communication function is assigned to each box. After you have created a memory box, inform the other party of the sub-address and passcode of the box.
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to a F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print a F-code confidential fax, the print passcode must be entered.
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding a F-code to the fax number. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-50) (2) Enter the destination fax number.
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When a F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. Keys in the display can be selected with the arrow keys and the [OK] key. The machine rings and the fax is received. Beep A beep sounds when reception ends. 1 Select the special modes. 2 (1) Select the [Special Modes] key. (2) Select the [Memory Box] key.
FACSIMILE BACK OK Enter PIN via the 10-key. Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Cancel 5 Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen. You can select the [Cancel] key to return to step 4. BACK Press [Image Check] to check data. Press [Print] to output data. 6 Cancel Print Image check OK Select the [Image Check] key.
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in a F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
FACSIMILE Enter the destination fax number. (3),(5) (2) (1) Select the [Address] key in the base screen. BACK AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ OK For the [Address] key, see "BASE SCREEN OF FAX MODE" (page 4-8). (2) Select the one-touch key of the desired destination. If the destination is not stored in the address book, enter the fax number with the numeric keys.
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in a F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place. The document to be transmitted must be scanned into a F-code polling memory box.
FACSIMILE Select the [Data Store] key. (1) (1) Select the [Polling Memory] key. 3 BACK OK BACK OK BACK OK BACK OK (2) Select the [Data Store] key. (2) Box 1 Select the F-code memory polling box. Box 2 Box 3 4 Specify the number of polling times. Select for the desired number of times. Select the [Once] key if you want the document cleared from memory after it is transmitted. Select the [Unlimited] key to allow polling an unlimited number of times.
FACSIMILE Select image settings and special modes. 6 • A program, timer setting, transaction report and polling cannot be selected. • To return to the screen of step 4, select the [Memory Box List] key. Press the [BLACK & WHITE START] key. 7 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time.
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. 1 (1) Select the [Special Modes] key. (2) Select the [Memory Box] key. ☞ SPECIAL MODES (page 4-69) Select the [Data Check] key. (1) (1) Select the [Polling Memory] key.
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in a F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. 1 (1) Select the [Special Modes] key. (2) Select the [Memory Box] key. ☞ SPECIAL MODES (page 4-69) Select the [Delete Data] key.
FACSIMILE Memory Box - Delete Data BACK Delete the data in the memory box? Press [Image Check] to check data. 4 Image check No Yes OK Select the [Yes] key. • The document is deleted and you return to the screen of step 3. • You can select the [Image Check] key to check the image in the display before deleting it. For information on the image check screen, see "IMAGE CHECK SCREEN" (page 4-64). To cancel the deletion... Select the [No] key.
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to a F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce phone costs.
FACSIMILE Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-50) Enter the destination fax number. (3),(5) (2) (1) Select the [Address] key in the base screen.
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives a F-code relay request transmission, the fax is received to a F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone. 1 Signal the machine to start fax reception. 2 Press on the keypad of the extension phone. Replace the extension phone.
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears. Reserved transmissions and received faxes are referred to as jobs here.
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, select the job status screen selector key ((2) below).
FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 3 (1) (1) (2) 10:22 04/01 000/004 Waiting (3) Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue. This number does not appear in lists in the completed jobs screen.
FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations / Total destinations OK" Completion of a broadcast transmission, serial polling or inbound routing operation.
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below. Fax reception jobs While a fax is being received, "Receiving" appears in the job queue screen. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select the key of the job that you wish to check and select the [Detail] key. The job details screen will appear (see below). AAA AAA The job name and progress (number of completed destinations / total destinations) appear at the top of the screen. To view details on the job, select either of the keys with the keys and press the [OK] key.
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs and serial polling jobs. Select the key of the desired job in the completed jobs screen and select the [Detail] key. The job detail screen (see below) will appear. The job name appears at the top of the job detail screen.
FACSIMILE CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 Select the fax job that you wish to cancel.
FACSIMILE GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 Select the fax job to which you wish to give priority.
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode.
CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. For the procedures for using the display, see "USING THE OPERATION PANEL" (page 1-9) in "1. BEFORE USING THE MACHINE". TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE . . . . . . . . . 5-32 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT. . . . . . . . . . . . .
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX . . . . . . . . . . . . . 5-109 • MANUALLY RECEIVING INTERNET FAXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-110 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-77 STORING SCAN OPERATIONS (Programs) . . . . 5-79 • JOB PROGRAMS. . . . . . . . . . . . . . . . . . . . . . . 5-80 • USING A PROGRAM TO SCAN . . . . . . . . . . .
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application.
SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-39) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞ SENDING A FAX IN INTERNET FAX MODE (page 5-45) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. (Administrator rights are required.
SCANNER/INTERNET FAX Storing addresses Select the [Add] key in the above screen to store an address. Up to 999 addresses can be programmed. For more information, see "Settings" (page 5-8). To store addresses for Scan to Desktop... Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan to Desktop addresses using Network Scanner Tool. A combined total of 200 Scan to Desktop, Scan to FTP, and Scan to Network Folder addresses can be stored.
SCANNER/INTERNET FAX Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • FTP: A Scan to FTP address can be assigned to a one-touch key. • Desktop: A Scan to Desktop address can be assigned to a one-touch key. To store a Scan to Desktop address, use the Network Scanner Tool. • Network Folder: A Scan to Network Folder address can be assigned to a one-touch key.
SCANNER/INTERNET FAX Item Description Items appearing when an Internet fax address is stored I-Fax Address Enter an Internet fax address (max. 64 characters). File Format Compression Mode: Select the compression mode for transmission. Request Internet Fax Reception Report Select whether or not you wish to receive a reception report by e-mail after transmission is completed. Items appearing when a Direct SMTP address is stored Use these three settings to set an address for Direct SMTP transmission.
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer. INSTALLING NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine.
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). Stored Direct SMTP addresses are included in the address book for Internet fax mode.
SCANNER/INTERNET FAX BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and select the desired mode in [Mode Switch]. BACK OK READY DATA PRINT LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT Modes that cannot be used because the required options are not installed are grayed out to prevent selection.
SCANNER/INTERNET FAX BASE SCREENS Settings are selected in the base screen of each mode. Base screen of USB memory mode Base screen of scan mode (1) (2) (3) (4) (9) (1) (8) (5) (6) (1) (2) (7) (15) (9) (3) (4) (9) (8) (10) (10) (11) (11) (11) (12) (12) (12) (13) (13) (14) (14) (14) (5) Various messages are displayed here.
SCANNER/INTERNET FAX (9) [Send Size] key (13) [Color Mode] key Select this key to specify the send size of the original. ☞ Specifying the send size of the image (page 5-65) Select this key to select the color mode for scanning. This key does not appear in Internet fax mode. ☞ CHANGING THE COLOR MODE (page 5-75) (10) [Exposure] key Select this key to select the exposure for scanning.
SCANNER/INTERNET FAX Customizing displayed keys Keys for special modes and other settings can be stored as shortcut keys. Set these keys to functions that you frequently use to access the functions with a single select. The customized keys are configured using "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Program] key, [Global Address] key Select to use the Program function or a Global Address book.
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (6) (5) (1) (10) (7) AAA AAA XXX@XX.XXX.com BACK (2) (3) (4) (5) (6) OK (8) (9) AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ Global Address Search (6) (5) (10) (7) (8) (1) (2) This shows the selected destination.
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-22) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). • For information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 5-10).
SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, select the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
SCANNER/INTERNET FAX Select settings Settings can be selected for scanning the original.
SCANNER/INTERNET FAX • The [COLOR START] key cannot be used in Internet fax mode. • After the original is scanned, the settings revert to the default settings. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed.
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Keys in the display can be selected with the arrow keys and the [OK] key. Display the address book screen. (1) (1) Select the [Address] key. 1 BACK OK BACK OK (2) (1) Specify the destination. (2) BACK 2 (2) Select the [Address Book] key. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH OK (1) Select the index tab where the destination is stored.
SCANNER/INTERNET FAX Select the recipient. Scan mode BACK OK (1) If you are in scan mode, select the key of the desired delivery method. Normally the [To] key is selected. This specifies that the entered e-mail address will be a recipient. (2) Press the [OK] key. 3 • If you wish the recipient to be a Cc recipient, select the [Cc] key and press the [OK] key. • The [Bcc] key only appears when Bcc has been enabled using "Bcc Setting" (Web page only) in the system settings (administrator).
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Keys in the display can be selected with the arrow keys and the [OK] key. Display the address review screen. (1) BACK (1) Select the [Address] key. OK (2) Select the [Address Review] key.
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the [Quick] key. This can be done in the base screen of any of the modes or in the address book screen. Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK Select the [Quick] key. 1 Enter the 3-digit search number of the address with the numeric keys.
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Keys in the display can be selected with the arrow keys and the [OK] key. Display the address input screen. (1) (1) Select the [Address] key. 1 BACK OK BACK OK (2) Select the [Address Entry] key. (2) Enter the destination address. Scan mode BACK OK (1) If you are in scan mode, select the desired delivery method and press the [OK] key.
SCANNER/INTERNET FAX • System Settings (Administrator): I-Fax Reception Report On/Off Setting (Web page only) This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly entering the address, a message will appear asking you if you wish to receive a report. (When Direct SMTP is used, transmission confirmation is not performed.) • System Settings (Administrator): Bcc Setting (Web page only) This setting enables or disables Bcc delivery.
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Keys in the display can be selected with the arrow keys and the [OK] key. (1) Open the global address search screen. (2) (1) Select the [Address] key in the base screen. BACK OK (2) Select the [Global Address Search] key.
SCANNER/INTERNET FAX Select the key of the desired destination. (1) (2) BACK 3 XXX AAA AAA@xx.xxx.com XXX BBB BBB@xx.xxx.com XXX CCC CCC@xx.xxx.com XXX DDD DDD@xx.xxx.com XXX EEE EEE@xx.xxx.com XXX FFF FFF@xx.xxx.com • If no names are found that match the search characters, a message will appear. Press the [OK] key to close the message. To search again, select the [Search Again] key and press the [OK] key.
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK BACK OK Select the [Resend] key. 1 AAA AAA BBB BBB CCC CCC 2 Select the key of the desired address. The last 8 addresses used for transmission are displayed.
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" (Web page only) in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
SCANNER/INTERNET FAX Specify the destination. (2) (1) BACK OK (1) Select the [Address] key in the base screen. (2) Select the [Address Book] key. (3) Select the one-touch key of the desired destination. (5) The icon on the key indicates the type of destination stored in the key. : Scan to E-mail (3) : Scan to FTP BACK 2 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ OK : Scan to Network Folder : Scan to Desktop (4) Select the delivery method.
SCANNER/INTERNET FAX Check the original scan size and placement orientation. (1), (2) BACK OK To make sure that the original is scanned in the correct orientation (the orientation in which the top edge of the original appears at the top of the display), check the size and orientation of the original placed in step 1. (1) Check the scan size. Check if the size of the placed original is displayed in the [Scan Size] key.
SCANNER/INTERNET FAX 5 If the original was placed on the document glass, replace it with the next original and press the [COLOR START] key or the [BLACK & WHITE START] key. Repeat until all originals have been scanned. BACK OK Select the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original.
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used.
SCANNER/INTERNET FAX BACK OK To change the file name, select the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9. 4 BACK OK To change "Reply-To", select the [Reply-To] key. 5 If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed. Specify a user for "Reply-To".
SCANNER/INTERNET FAX BACK To change the body text, select the [Body Text] key. OK Sub: Schedule coordination meeting Material for planning meeting 7 AAA AAA Enter the body text. (2) (1) Select with the OK Thank you for your continuous support. We have attached scanned data,which you have requested. BACK keys. • To select a pre-set text previously stored in the Web page, select the [Pre-Set Select] key and press the [OK] key.
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. • When a default address is configured in "Default Address Setting" (Web page only) in the system settings (administrator), the mode cannot be changed.
SCANNER/INTERNET FAX Switch to USB memory mode. (1) (1) Select the [Mode Switch] key. BACK OK BACK OK (2) Select the [USB Memory Scan] key. (2) 3 • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared. Select [OK], press the [OK] key, and go to the next step.
SCANNER/INTERNET FAX Check the original scan size and placement orientation. (1), (2) BACK OK To make sure that the original is scanned in the correct orientation (the orientation in which the top edge of the original appears at the top of the display), check the size and orientation of the original placed in step 1. (1) Check the scan size. Check if the size of the placed original is displayed in the [Scan Size] key.
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the display. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will begin. Go to step 8. Do not disconnect the USB memory until "Sending data has been completed.
SCANNER/INTERNET FAX When "Sending data has been completed." appears in the display, disconnect the USB memory. 8 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the display. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is pressed.
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT" (page 1-61) in "1. BEFORE USING THE MACHINE". BACK OK Select the [File Name] key and press the [OK] key. A text entry screen will appear. Enter the file name, select [OK], and press the [OK] key.
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" (Web page only) in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
SCANNER/INTERNET FAX Switch to Internet fax mode. (1) (1) Select the [Mode Switch] key. BACK OK BACK OK (2) Select the [Internet Fax] key. (2) 3 The current settings for [Scan Size], [Send Size], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To change a setting, select the appropriate key.
SCANNER/INTERNET FAX Check the original scan size and placement orientation. (1), (2) BACK OK In order to set the orientation of the image to be sent, check the size and orientation of the original that were set in step 1. (1) Check the scan size. Check if the size of the placed original is displayed in the [Scan Size] key. If the displayed size is different from the size of the placed original, set the original size.
SCANNER/INTERNET FAX Select the [Read-End] key. BACK OK A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • To change the exposure, resolution, scan size, or send size for each original page scanned, select the [Configure] key and press the [OK] key.
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu.
SCANNER/INTERNET FAX BACK OK Sub: Schedule coordination meeting To change the file name, select the [File Name] key. The file name is entered in the same way as the subject. 4 BACK OK Sub: Schedule coordination meeting Material for planning meeting To change the body text, select the [Body Text] key. 5 Enter the body text. (2) (1) Select with the OK Thank you for your continuous support. We have attached scanned data,which you have requested. BACK keys.
SCANNER/INTERNET FAX BACK OK Select the [OK] key. Sub: Schedule coordination meeting Material for planning meeting 7 Thank you for your continuous sup When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key.
SCANNER/INTERNET FAX Specify the destination. (2) (1) BACK OK (1) Select the [Address] key in the base screen. (2) Select the [Address Book] key. (3) Select the one-touch key of the desired destination. (4) Select the delivery method. The destination is specified. (3) BACK 2 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH OK (5) Repeat steps (3) and (4) until all destinations are selected.
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below. Original placement orientation The orientation of Internet fax mode is given priority.
SCANNER/INTERNET FAX Display details on the broadcast transmission. (1) BACK 3 AAA AAA BBB BBB 04/01 CCC CCC 04/01 Broadcast0001 04/01 DDD DDD 04/01 EEE EEE 04/01 04/01 OK NG000000 (1) Select the key of the completed broadcast transmission. NG000000 (2) Select the [Detail] key. NG000000 (2) BACK OK "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the display when scanning ended appears in "xxxx".
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax.
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. (1) (2) (3) (4) (5) (6) (1) (4) [Scan Size] key Select this key to set the scan size, and orientation of the original, and select 2-sided scanning settings.
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Keys in the display can be selected with the arrow keys and the [OK] key. Select the mode and display the image settings screen. 1 (1) Select the [Mode Switch] key. (2) Select the mode that you wish to use.
SCANNER/INTERNET FAX (1) BACK OK Specify the orientation in which the original is placed. (1) Select the [Image Orientation] key. (2) Select the "image placement orientation" key with the same orientation as the image of the placed original. 3 If this setting is not correct, a suitable image may not be transmitted. (2) BACK OK 2-sided scanning automatically turns off after the transmission operation is completed.
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original) size is 8-1/2" x 11" (A4) and the send size is auto. For example, if the scan size is 8-1/2" x 11" (A4) and the send size is 5-1/2" x 8-1/2" (B5), the image will be reduced before transmission.
SCANNER/INTERNET FAX Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must specify the scan size. Place the original in the document feeder tray or on the document glass and follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Change the mode and display the scan size setting screen. (1) Select the [Mode Switch] key.
SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Keys in the display can be selected with the arrow keys and the [OK] key. Change the mode and display the scan size setting screen. (1) Select the [Mode Switch] key. 1 (2) Select the mode that you wish to use. (3) Select the [Scan Size] key. The original size set in the system settings appears in the [Scan Size] key.
SCANNER/INTERNET FAX Enter the scan size (original size). (1) (2) BACK (1) Enter the X (horizontal) dimension of the original. OK Select either of the keys with the keys and press the [OK] key repeatedly to change the number. • When the document glass is used, enter a number from 1" to 11-5/8" (25 mm to 297 mm). • When the automatic document feeder is used, enter a number from 3-1/2" to 14" (89 mm to 356 mm).
SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode.
SCANNER/INTERNET FAX Specify the orientation in which the original is placed. (1) BACK OK (1) Select the [Scan Size] key. (2) Select the [Image Orientation] key. (3) Select the "image placement orientation" key with the same orientation as the image of the placed original. (2) If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. BACK OK BACK OK 4 (3) (4) Press the [BACK] key.
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure Auto When to select This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text.
SCANNER/INTERNET FAX Scan mode, USB memory mode, Data entry mode (1) BACK OK Select the exposure and original image type. (1) Select the [Manual] key. (2) Select the original image type. Select the original image type key that matches the original image type. (3) Adjust the exposure. (3) Select the key or the key. To darken the exposure, select the key. To lighten the exposure, select the key. (2) BACK OK (4) Select the [Basic Menu] key. (4) 3 Internet fax mode (1) (1) Select the [Manual] key.
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Keys in the display can be selected with the arrow keys and the [OK] key. Select the mode and display the image settings screen. (1) Select the [Mode Switch] key. 1 (2) Select the mode that you wish to use. (3) Select the [Resolution] key. ☞ IMAGE SETTINGS (page 5-58) Select the resolution. Scan mode, USB memory mode, Data entry mode (1) (1) Select the key of the desired resolution. (2) Select the [Basic Menu] key.
SCANNER/INTERNET FAX How to select the resolution For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 (1) Select the [B/W] key. (1) (2) Select the [File Type] key. BACK OK (3) Select the file type. Select the desired file type. (4) Press the [BACK] key. (5) Select the [Compression] key. 3 (6) Select the compression mode. (5) (4) (2) Select the desired compression mode.
SCANNER/INTERNET FAX Set the format. (Continued) ● Scanning in color/grayscale (1) Select the [Color/Grayscale] key. (1) (2) Select the [File Type] key. BACK OK (3) Select the file type. Select the desired file type. (4) Press the [BACK] key. (5) Select the [Compression Ratio] key. (2) (6) Select the compression ratio. (5) (4) BACK Select the desired compression ratio. High compression results in a smaller file size, however, the image quality is slightly degraded.
SCANNER/INTERNET FAX (1) BACK OK To change the number of pages per file, enter the number of pages and exit the format settings. (1) Select the [File Type] key. (2) Set the [Specified Pages per File] checkbox to . The number can also be changed by selecting the number display and pressing the [OK] key. (2) BACK 4 OK (3) Set the number of pages per file with the keys. (4) Select the [Basic Menu] key.
SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Keys in the display can be selected with the arrow keys and the [OK] key. Switch to Internet fax mode and display the file format settings screen. (1) Select the [Mode Switch] key. 1 (2) Select the [Internet Fax] key.
SCANNER/INTERNET FAX CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning. Full Color The original is scanned in full color.
SCANNER/INTERNET FAX Select the color mode. (1) (1) Select the [Color Mode] key. BACK OK (2) Select the key of the mode to be used when the [COLOR START] key is pressed. You can select whether black & white scanning will take place in Mono2 or grayscale when [Auto] is selected and a black and white original is scanned. Note that if the file format is set to JPEG, scanning will take place in grayscale. (2) BACK OK 2 Select the B/W mode. (1) (1) Select the [B/W Mode] key.
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is selected in the base screen, the special modes menu screen appears. The special modes menu consists of three screens. Select the key to switch between the three screens. When the [Basic Menu] key is selected in the special modes screen, the selected settings are entered and the base screen reappears.
SCANNER/INTERNET FAX Internet fax mode The special mode explained below can only be used in Internet fax mode. The other special modes are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-77). (1) (1) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 5-98) Special modes can generally be combined with other special modes, however, there are some combinations that are not possible.
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
SCANNER/INTERNET FAX JOB PROGRAMS If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. Storing a job program Programs can be stored, edited, and deleted in [Job Program] > [Image Send] in the Web page menu. (1) (1) (2) [Add] key (2) Use this key to add a new program.
SCANNER/INTERNET FAX Editing and deleting job programs A program can be selected from the list in the above screen to open an edit screen for the program. To delete the program, select the checkbox next to the program name and then select [Delete]. For more information, see the following table. Settings Item Description Program Number Set the number to be assigned to the program. The lowest available number is automatically entered. To change the number, enter a number from 01 to 48.
SCANNER/INTERNET FAX Select additional settings. When a program is used, the following settings can be additionally specified: • Image Settings: Original scan size*, send size, file format, color mode • Send settings • Special modes: Timer Transmission, Card Shot, Transaction Report * When stored in the program, this cannot be additionally specified. 4 • The screen that appears will vary depending on the destination stored in the program. • The mode cannot be changed here.
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically • When a timer transmission is stored, keep the main power switch in the "on" position.
SCANNER/INTERNET FAX Set the time with the (1) keys. (1) Specify the day. BACK OK If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format. You can also select a numeric display key to change the setting with the numeric keys. (2) 4 BACK (3) Select the [Basic Menu] key. OK (3) When this screen is opened, the setting will show the current time.
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Front Transmission Back • When using card shot, the original must be placed on the document glass. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.
SCANNER/INTERNET FAX (A) Specify the original size. (1) (1) Enter the original size. BACK OK • Select the [X] key and enter the horizontal dimension (X) of the original with the keys. • Select the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, select the [Size Reset] key. (B) To have the image automatically enlarged or reduced to the send size, select the [Fit to Send Size] checkbox .
SCANNER/INTERNET FAX BACK OK Select the [Read-End] key. 7 If you will continue scanning additional cards, you can select the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. To cancel Card Shot... Select the [Cancel] key in the screen of step 4.
SCANNER/INTERNET FAX SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER" in "BEFORE USING THE MACHINE" (page 1-57). Keys in the display can be selected with the arrow keys and the [OK] key.
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Keys in the display can be selected with the arrow keys and the [OK] key. Insert the originals face up in the document feeder tray.
SCANNER/INTERNET FAX Select slow scan mode. (1) (1) Set the [Slow Scan Mode] checkbox to BACK OK (2) Select the [Basic Menu] key. 4 (2) Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 5 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase function Shadows appear here Shadows appear in the image. Using the erase function No shadows appear.
SCANNER/INTERNET FAX Select the erase settings. (1) ● When [Erase] is selected (2) (1) Select the [Erase] key. BACK OK (2) Set the erasure width. Select the number display and press the [OK] key. A number entry screen will appear. Enter the desired number with the numeric keys and select the [OK] key in the number entry screen. 0" to 1" (0 mm to 20 mm) can be entered. You can also change the number with the keys. (3) (3) Select the [Basic Menu] key.
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
SCANNER/INTERNET FAX Select job build mode. (1) (1) Set the [Job Build] checkbox to BACK OK . (2) Select the [Basic Menu] key. 4 (2) Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals. 5 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Insert the next set of originals and press the [COLOR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
SCANNER/INTERNET FAX (1) Select the suppress background setting. (2) (1) Adjust the background suppression level. BACK OK Select the [+] key and press the [OK] key to suppress only faint background. Select the [-] key and press the [OK] key to suppress faint to dark background. 4 (2) Select the [Basic Menu] key. Press the [COLOR START] key or the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned.
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
SCANNER/INTERNET FAX (1) Select print conditions. (2) (1) Select the print conditions. BACK OK (2) Select the [Basic Menu] key. 4 • The print conditions for a transaction report are as follows: "Always Print": A transaction report is printed no matter whether the transmission succeeds or fails. "Print at Error": A transaction report is printed when transmission fails. "Do not Print": Do not print a transaction report.
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, select the job status screen selector key ((2) below).
SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. (1) (1) 10:22 04/01 000/004 Waiting AAA AAA 3 (2) (3) Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK" A received Internet fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations/ Total destinations OK" Completion of a broadcast transmission or inbound routing operation.
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below. Internet fax reception jobs While an Internet fax is being received, "Receiving" appears.
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used broadcast transmission jobs, and received Internet fax forwarding jobs. Select the key of the job for which you wish to display information in the completed jobs screen and select the [Detail] key. The job detail screen (see below) will appear. AAA AAA The job name appears at the top of the job detail screen.
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) Select the job that you wish to stop. (2) BACK (1) Switch to the mode of the job that you wish to stop. OK AAA AAA 2 Select either of the keys with the keys and press the [OK] key.
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) Select the job to which you wish to give priority.
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes. If faxes will be received at night, keep the main power switch in the "on" position.
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Select the [Manual RX] key to connect to the mail server and retrieve received faxes. BACK OK If POP3 server settings are not configured in the Web pages, the [Manual RX] key is grayed out to prevent selection.
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the display when received Internet faxes are retrieved.
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" (Web page only) is enabled* in the system settings (administrator), you can check a received image in the display before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Keys in the display can be selected with the arrow keys and the [OK] key.
SCANNER/INTERNET FAX IMAGE CHECK SCREEN This section explains the image check screen. (1) AAA AAA (3) (4) (2) (1) (5) (6) (7) (8) (5) Information display (2) Preview image An image of the selected received image appears. If the image is cut off, select at the right and bottom of the image to scroll. (3) (6) [Print] key (7) Change page keys When there are multiple pages, use these keys to change pages. • keys: Go to the first or the last page. • keys: Go to the previous page or the next page.
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. (2) 2 (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.
SCANNER/INTERNET FAX (2) Store a forwarding table. (3) Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All Received Data].
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
SCANNER/INTERNET FAX [At your computer] Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 3 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. 4 (1) (2) Select [Acquire Image] from the [File] menu. The scanner driver opens.
SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
SCANNER/INTERNET FAX Select scanning settings while viewing the image. 7 [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values.
SCANNER/INTERNET FAX [At the machine] Keys in the display can be selected with the arrow keys and the [OK] key. BACK OK BACK OK Select the [Exit] key in the display. 9 Select the [Yes] key.
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning.
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Keys in the display can be selected with the arrow keys and the [OK] key. Switch to data entry mode and display the metadata set screen. (3) (1) BACK OK (1) Select the [Mode Switch] key. (2) Select the [Data Entry] key. 1 (3) Select the [Metadata Entry] key. Color Mode • If no metadata sets have been stored, the [Data Entry] key cannot be selected.
SCANNER/INTERNET FAX (1) User ID 4 Enter the selected metadata item. (2) BACK Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Value 7 Value 8 Value 9 Value 10 Value 11 Value 12 OK (1) Select the key of the value that you wish to enter. • When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can select the [Direct Entry] key to manually enter the value.
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: This data is always included in the XML file and is automatically stored on your computer. • Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.
CHAPTER 6 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "System Settings Menu (Operation Panel)" (page 6-116) or "System Settings Menu (Web Page)" (page 6-117).
SYSTEM SETTINGS Device Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-72 Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . 6-34 • Operation Settings . . . . . . . . . . . . . . . . . . . . . . 6-34 Copy Function Settings . . . . . . . . . . . . . . . . . . . . 6-74 • Initial Status Settings . . . . . . . . . . . . . . . . . . . . 6-74 • Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 6-75 List Print (Administrator) . . . . . . . . . . . . . . . . . .
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings that are used by general users, and settings that can only be configured by an administrator of the machine.
SYSTEM SETTINGS Configuring the System Settings There are two ways to configure the system settings: using the machine's operation panel, and using the Web page that appears when the machine's Web server is accessed. The Web page enables easy configuration of the settings from your computer via the network. To configure the settings using the machine, see "Common Operation Methods" (page 6-5). To configure the settings using the Web page, see "Accessing the Web Server in the Machine" (page 6-6).
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. For the procedures for using the display, see "USING THE OPERATION PANEL" (page 1-9) in "1. BEFORE USING THE MACHINE".
SYSTEM SETTINGS Accessing the Web Server in the Machine When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. For the procedures for using the display, see "USING THE WEB PAGE" (page 1-13) in "1. BEFORE USING THE MACHINE". Opening the Web pages This accesses the Web server in the machine and displays the Web page. The Web page can be used to configure the system settings. (Example: When the machine's IP address is 192.168.1.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) SYSTEM SETTINGS (GENERAL) ON THE OPERATION PANEL This section explains system settings that can be configured on the operation panel by general users. Accessing the System Settings (General) BACK OK Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the display.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 6-20). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) List Print (User) Item Factory default setting Page ■ List Print (User) ● All Custom Setting List – ● Printer Test Page – ● Sending Address List – ● Machine Information List – ● Image Quality Check Chart – 6-12 Paper Tray Settings Item Factory default setting Page 6-13 ■ Paper Tray Settings ● Tray Settings X Tray 1 X Tray 2* X Tray 3* Plain, Auto-Inch 6-13 X Tray 4* X Bypass Select Similar Sizes for Auto Detection 8-1/2" x 14" ● Paper Type R
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Display Contrast Use this to set the contrast of the machine's display. Select the [Display Contrast] key. In the screen that appears, select the [Lighter] key or the [Darker] key to adjust the contrast. Total Count This function shows the page count in each mode. Select the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings Current Setting The current time set in the machine appears. Specify Time Zone If your region is ahead of GMT (Greenwich Mean Time), select [+]. If your region is behind GMT, select [-]. Next, specify the time difference between your region and GMT in hours and minutes. Date & Time Settings Select and set the year, month, day, hour, and minute.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List Print (User) Lists showing the settings and information stored in the machine can be printed. Select the [List Print (User)] key and select the settings.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Paper Tray Settings Paper tray and paper type settings are explained in this section. Select the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is selected, a list appears showing the trays and the current settings. BACK OK Settings of each tray Select the [Change] key in the above screen to change the settings.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Tray Settings Paper Tray Tray 1 Tray 2*1 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type Tray 3*1 Size Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Auto-AB ( A4, A5, B5, 216 mm x330 mm (8-1/2" x 13")), 216 mm x 343 mm (8-1/2" x 13-1/2"), 8-1/2" x 13-2/5" (216 mm x 340 mm), 16K Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2"), Auto-AB (A4, B5, 216 mm x 330 mm(8-1/2" x 13")), 216 mm x 343 m
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Enable this setting when paper with a front and reverse side is used.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Fax Data Receive/Forward This section explains settings for reception and forwarding. Select the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "FAX SYSTEM SETTINGS ON THE OPERATION PANEL" (page 6-97). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) SYSTEM SETTINGS (ADMINISTRATOR) ON THE OPERATION PANEL This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication" (Web page only) is not enabled, follow the procedure below to log in.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) When User Authentication is Enabled When "User Authentication" (Web page only) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen. For more information on the login procedure when user authentication is enabled, see "USER AUTHENTICATION" (page 1-17) in "1.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Login by user number Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Admin Login] key. BACK OK 1 (1) Log in. (2) (1) Select the [Password] key. 2 BACK Enter the administrator password in the administrator password entry screen. OK (2) Select the [OK] key. This completes the administrator login procedure. The system settings (administrator) can now be used.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 6-8).
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Copy Function Settings Item Factory default setting Page 6-28 ■ Copy Function Settings ● Initial Status Settings X Color Mode Full Color X Paper Tray Tray 1 X Exposure Type Auto X Copy Ratio 100% X 2-Sided Copy 1-Side to 1-Side X Output Auto ● Other Settings 6-28 6-29 X Copy Exposure Adjustment Color 5 Black & White 5 6-29 X Add or Change Extra Preset Ratios – 6-29 X Setting a Maximum Number of Copies 999 6-29 Side 1 1/2"
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Network Settings Item Factory default setting Page 6-32 ■ Network Settings ● IPv4 Settings DHCP 6-32 ● IPv6 Settings Disabled 6-32 ● Enable TCP/IP Enabled 6-32 ● Enable NetWare Enabled 6-32 ● Enable EtherTalk Enabled 6-32 ● Enable NetBEUI Enabled 6-32 ● Reset the NIC – 6-32 ● Ping Command – 6-32 Printer Settings Item Factory default setting Page 6-33 ■ Printer Settings ● Auto Color Calibration – 6-33 Image Send Settings Item
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Item Factory default setting Default Exposure Settings Auto • Original Image Type Text • Moiré Reduction Disabled Page 6-34 Must Input Next Address Key at Broadcast Setting Disabled 6-35 Scan Complete Sound Setting Middle 6-35 The Number of File Name/Subject/Body Keys Displayed Setting 12 The Number of Direct Address Keys Displayed Setting 10 6-35 Disable Switching of Display Order Disabled 6-35 Hold Setting for Received D
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Security Settings Item Factory default setting Page 6-38 ■ Security Settings ● SSL Settings X Server Port HTTPS Enabled IPP-SSL Disabled Redirect HTTP to HTTPS in Device Web Page Access Disabled X Client Port 6-38 HTTPS Enabled FTPS Enabled SMTP-SSL Enabled POP3-SSL Enabled LDAP-SSL Enabled Level of Encryption Low ● IPsec Settings Disabled 6-38 ● IEEE802.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Storing/Calling of System Settings Item Factory default setting Page 6-40 ■ Storing/Calling of System Settings ● Restore Factory Defaults – 6-40 ● Store Current Configuration – 6-40 ● Restore Configuration – 6-40 Sharp OSA Settings Item Factory default setting Page 6-41 ■ Sharp OSA Settings ● External Account Setting*1 X External Account Control Disabled X Enable Authentication by External Server Disabled 6-41 ● USB Driver Settings*2 X Ext
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Select the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Operation Settings Settings related to machine operation can be configured. Select the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Display Language Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key. The language that appears in the display can be changed.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Interval of Image Quality Adjustment The machine automatically performs Image Quality Adjustment at regular intervals in order to prevent changes of color after repeated color printing. This setting is used to select the interval of Image Quality Adjustment.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Other Settings Copy Exposure Adjustment Card Shot Settings This is used to adjust the exposure level when [Auto] is used for the copy exposure. This is used to set the default original size for the card shot function. Both the X (horizontal) and Y (vertical) dimensions of the original can be set from 1" (25 mm) to 8-1/2" (210 mm) in increments of 1/8"(1 mm ).
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Color 600dpi x 600dpi Scanning Mode for Document Feeder B/W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in color using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Color Adjustments The following color settings can be configured. Initial Color Balance Setting Auto Color Calibration Color balance values obtained using "Color Balance" in the special modes can be stored in a job program (1 to 48), and those values can be retrieved and stored as the initial color balance setting*.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Network Settings Network settings are described below. Select the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF" (page 1-14) in "1. BEFORE USING THE MACHINE ". IPv4 Settings • If the machine will be used on a TCP/IP network, be sure to enable "Enable TCP/IP" below.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Printer Settings Settings related to the printer function can be configured. Select the [Printer Settings] key to configure the settings. Auto Color Calibration This is used to perform automatic color correction when the color print output appears to contain the incorrect colors throughout the document. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Select the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "FAX SYSTEM SETTINGS ON THE OPERATION PANEL" (page 6-97). Operation Settings The operation settings below apply to all image send functions.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Must Input Next Address Key at Broadcast Setting Erase Width Adjustment This setting is used to require that the [Next Address] key be selected before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax. The stored sender name and fax sender number or Internet sender address will be printed at the top of the received fax. Sender Name Enter the sender name.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Select the [List Print (Administrator)] key to configure the settings. Image Sending Activity Report The following Image Sending Activity Reports can each be separately printed.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Security Settings The following settings are related to security. Select the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Product Key The procedures for entering the product keys of the expansion kits are explained below. Select the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. • For the product key to be entered, contact your dealer. Serial Number Application Integration Module This displays the serial number that is required to obtain the product key.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Select the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Sharp OSA Settings External Account Setting Animation Play Speed Setting (When the external account module is installed.) Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Standard • High External Account Control When this setting is enabled, the machine enters external totaling mode and the totaling function can be used via an external account application.
SYSTEM SETTINGS WEB PAGE (GENERAL) SYSTEM SETTINGS (GENERAL) IN THE WEB PAGE This section explains system settings that can be configured in the Web page by general users. These settings are accessed by selecting [System Settings] in the Web page menu bar. System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 6-56).
SYSTEM SETTINGS WEB PAGE (GENERAL) List Print (User) Item Factory default setting Page ■ List Print (User) ● All Custom Setting List – ● Printer Test Page – ● Sending Address List – ● Machine Information List – ● Image Quality Check Chart – 6-47 Paper Tray Settings Item Factory default setting Page 6-48 ■ Paper Tray Settings ● Auto Tray Switching Enabled 6-48 Plain, Auto-Inch 6-48 ● Tray Settings X Tray 1 X Tray 2* X Tray 3* X Tray 4* X Bypass Select Similar Sizes for Auto Detection
SYSTEM SETTINGS WEB PAGE (GENERAL) Printer Condition Settings Item Factory default setting Page 6-52 ■ Printer Condition Settings ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size A4 (8-1/2" x 11") X Default Paper Type Plain Paper X Initial Resolution Setting 600dpi (High Quality) X Disable Blank Page Print Disabled X Line Thickness 5 X 2-Sided Print 1-Sided X Color Mode Auto X N-Up Print 1-Up X Fit To Page Enabled 6-52 X Output Print per Unit En
SYSTEM SETTINGS WEB PAGE (GENERAL) Total Count This function shows the page count in each mode. Select [System Settings] - [Total Count] from the menu bar. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. • Pages printed directly from the machine such as list prints are included in the "Other Prints" count.
SYSTEM SETTINGS WEB PAGE (GENERAL) Default Settings The default settings for operation of the machine can be configured. Select [System Settings] - [Default Settings] from the menu bar and configure each setting. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings Current Date & Time The current time set in the machine appears. Specify Time Zone If your region is ahead of GMT (Greenwich Mean Time), select [+].
SYSTEM SETTINGS WEB PAGE (GENERAL) Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List Print (User) Lists showing the settings and information stored in the machine can be printed. Select [System Settings] - [List Print (User)] from the menu bar and configure each setting.
SYSTEM SETTINGS WEB PAGE (GENERAL) Paper Tray Settings Paper tray and paper type settings are explained in this section. Select [System Settings] - [Paper Tray Settings] from the menu bar and configure each setting. A displayed tray name can be selected to open the tray settings screen. Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues.
SYSTEM SETTINGS WEB PAGE (GENERAL) Settings of each tray The following settings can be configured. Item Description Type Select the type of paper that is loaded in the tray. The paper types that can be selected vary by paper tray. For more information, see "Tray Settings" (page 6-50). To store a new paper type, see "Paper Type Registration" (page 6-51). Size Select the paper size from the list. The paper sizes that can be selected vary by tray.
SYSTEM SETTINGS WEB PAGE (GENERAL) Tray Settings Paper Tray Tray 1 Tray 2*1 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type Tray 3*1 Size Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Auto-AB ( A4, A5, B5, 216 mm x330 mm (8-1/2" x 13")), 216 mm x 343 mm (8-1/2" x 13-1/2"), 8-1/2" x 13-2/5" (216 mm x 340 mm), 16K Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2"), Auto-AB (A4, B5, 216 mm x 330 mm(8-1/2" x 13")), 216 mm x 343 mm (8-1/
SYSTEM SETTINGS WEB PAGE (GENERAL) Custom Size Registration (Bypass) If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be stored. Select whether you wish to enter the size in inches ("Size Input-Inch") or mm ("Size Input-AB"), and then set the X and Y dimensions of the paper.
SYSTEM SETTINGS WEB PAGE (GENERAL) Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. Select [System Settings] - [Printer Condition Settings] from the menu bar and configure each setting.
SYSTEM SETTINGS WEB PAGE (GENERAL) Item Selections Print per unit • • (Use Print per Unit) (Do not use Print per Unit) Staple*4 • • (Use Staple) (Do not use Staple) • • (Disabled) (Enabled) Output Quick File *1 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
SYSTEM SETTINGS WEB PAGE (GENERAL) PostScript Setting To configure settings for printing an error description when a PostScript data print error occurs and settings for reception of PostScript data in binary format, click the [PostScript Setting] tab. Settings Item Description Selections Print PS Error When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) SYSTEM SETTINGS (ADMINISTRATOR) IN THE WEB PAGE This section explains system settings that can be configured in the Web page by an administrator. These settings are accessed by selecting [System Settings] in the Web page menu bar. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 6-8).
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item Factory default setting Page ● Preview Setting X Default Preview Display Image Send 6-70 Reception Data: Twice Memory Box: Twice X Received Data Image Check Setting Disabled ● Remote Operation Settings X Remote Software Operation Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP X Operation from Specified PC Operational Authority Prohibited Hostname or IP Address of PC – View Password Entry Screen
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item ● Soft Keyboard Template Setting Factory default setting Page 1: .com, 2: .net, 3: .org, 4: .biz, 5: .info, 6: http://, 7 to 30: Not set 6-71 Factory default setting Page *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. *3 When the application integration module is installed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Copy Function Settings Item Factory default setting Page 6-74 ■ Copy Function Settings ● Initial Status Settings X Color Mode Full Color X Paper Tray Tray 1 X Exposure Type Auto X Copy Ratio 100% X 2-Sided Copy 1-Side to 1-Side X Output Auto ● Copy Settings 6-74 6-75 X Copy Exposure Adjustment Color 5 Black & White 5 6-75 X Add or Change Extra Preset Ratios – 6-75 X Setting a Maximum Number of Copies 999 6-75 Side 1 1/2" 6-75
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Printer Settings Item Factory default setting Page 6-77 ■ Printer Settings ● Default Settings 6-77 X Prohibit Notice Page Printing Enabled 6-77 X Prohibit Test Page Printing Disabled 6-77 X A4/Letter Size Auto Change Disabled 6-77 Color 3 6-77 Black & White 3 X Print Density Level X CMYK Exposure Adjustment 0 6-77 X Bypass Tray Settings 6-77 Enable Detected Paper Size in Bypass Tray Disabled 6-77 Enable Selected Paper Type in Bypa
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item Factory default setting Page Initial Resolution Setting • Scan Apply the Resolution Set when Stored: Disabled 200 X 200 dpi • Internet Fax*1 Apply the Resolution Set when Stored: Disabled 200 X 100 dpi • Fax*2 Apply the Resolution Set when Stored: Disabled Standard Default Exposure Settings Auto Default Original Image Type Text 6-79 6-79 6-80 • Moiré Reduction Disabled Must Input Next Address Key at Broadcast Setting Disabled 6-80 S
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item Factory default setting ● Scan Settings Page 6-83 X Scan Settings 6-83 Default Sender Set – 6-83 Default Color Mode Settings • Black & White Mono 2 • Color Mode Auto, Grayscale • Disable Change of B/W Setting in Auto Mode Disabled 6-83 Initial File Format Setting • File Type PDF • Black & White MMR (G4) • Color/Grayscale Medium • Specified Pages per File Disabled • Number of Pages Disabled 6-83 Compression Mode at Broadcasting
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report 6-85 Activity Report Print Select Setting • Auto Print at Memory Full Disabled • Print Daily at Designated Time Disabled Body Text Print Select Setting Disabled X Send Settings 6-86 6-86 6-86 I-Fax Reception Report On/Off Setting Disabled 6-86 I-Fax Rece
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Print Hold Setting Item Factory default setting Page 6-89 ■ Print Hold Setting ● Default Mode Settings Sharing Mode 6-89 ● Sort Method Setting Date 6-89 X Delete File Disabled 6-89 X Change Password Disabled ● Administrator Authority Setting ● Batch Print Settings X Selection of [All Users] is not allowed. Enabled X Selection of [User Unknown] is not allowed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings Item Factory default setting Page 6-92 ■ Enable/Disable Settings ● Printer Condition Settings 6-92 X Disable Blank Page Print Disabled ● User Control 6-92 6-92 X Disabling of Printing by Invalid User Disabled ● Operation Settings 6-92 6-92 X Cancel Auto Clear Timer Disabled 6-92 X Disabling of Job Priority Operation Disabled 6-92 X Disabling of Bypass Printing Disabled 6-92 X Disable Auto Key Repeat Disabled 6-92 X Di
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item Factory default setting ● Image Send Settings Page 6-93 X Disable Switching of Display Order Disabled 6-93 PC Scan Disabled 6-93 USB Memory Scan Disabled X Disable Scan Function X Settings to Disable Registration 6-93 Disable Registering Destination on Web Page*3 All disabled 6-93 Disable Registration of Program All disabled 6-93 Disable Registration of Memory Box*4 All disabled 6-93 Disable Registration Using Network Scanner
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Product Key Item Factory default setting Page 6-95 ■ Product Key* ● Serial Number – 6-95 ● PS3 Expansion Kit – 6-95 ● Internet Fax Expansion Kit – 6-95 ● E-mail Alert and Status – 6-95 ● Application Integration Module – 6-95 ● Application Communication Module – 6-95 ● External Account Module – 6-95 ● XPS Expansion Kit – 6-95 * It may not be possible to use some settings, depending on the peripheral devices installed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Select [System Settings] - [Energy Save] from the menu bar and configure each setting. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Operation Settings Settings related to machine operation can be configured. Select [System Settings] - [Operation Settings] from the menu bar and configure each setting. Operation Settings Keys Touch Sound Disabling of Job Priority Operation This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key. This disables the job priority function and hides the [Priority] key in the job status screen.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Preview Setting Configure settings for the preview screen that can be used for fax/image send. Default Preview Display Select the display zoom ratio of the preview screen for fax/image send. Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown. Remote Operation Settings Configure settings required for remote operation of the machine from a computer connected to the same network.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For information on customize keys, see the chapters for each function. The settings are shown below. Item Description Customized Keys 1 - 3 Enter a name for the customized key (maximum of 14 characters). Item Select the function that you want to assign to the key. The functions that can be selected vary by mode.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Device Control These settings control devices installed on the machine. Select [System Settings] - [Device Control] from the menu bar and configure each setting. AB/Inch Type Setting Original Feeding Mode The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes. The following original feeding modes can be set to operate by default in copy, and image send modes.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Auto Paper Selection Setting The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting. * The paper type set for each paper tray using "Paper Tray Settings" (page 6-13) in the system settings (general).
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Copy Function Settings The following settings are related to copying. Select [System Settings] - [Copy Function Settings] from the menu bar and configure each setting. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Copy Settings Click the [Copy Settings] tab and configure the settings. Copy Exposure Adjustment Card Shot Settings This is used to adjust the exposure level when [Auto] is used for the copy exposure. This is used to set the default original size for the card shot function. Both the X (horizontal) and Y (vertical) dimensions of the original can be set from 1" (25 mm) to 8-1/2" (210 mm) in increments of 1/8" (1 mm).
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Color 600dpi x 600dpi Scanning Mode for Document Feeder B/W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in color using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Printer Settings Settings related to the printer function can be configured Default Settings Printer condition settings are described below. Select [System Settings] - [Printer Settings] - [Default Settings] in the menu bar, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Select [System Settings] - [Printer Settings] - [Interface Settings] in the menu bar, and configure the settings. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. For explanations of settings related to the fax function, see "FAX SYSTEM SETTINGS IN THE WEB PAGE" (page 6-106). Operation Settings The operation settings below apply to all image send functions. Select [System Settings] - [Image Send Settings] [Operation Settings] in the menu bar, and configure the settings.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Default Original Image Type Disable Switching of Display Order Select the original type beforehand to enable transmission at a resolution suitable for the original (only in scan mode and USB memory mode). The settings are shown below. • Text/Printed Photo • Text/Photo • Text • Photo • Printed Photo • Map This is used to prohibit changes to the order of display (search number order, ascending, descending) in the address book.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings Click the [Enable/Disable Settings] tab and configure the settings. Disable Registration Using Network Scanner Tool (When network connection is enabled.) Settings to Disable Registration This disables address control from the Network Scanner Tool. This is used to prohibit the storing of destinations. Storing from the Web page, and storing from a computer can each be separately prohibited.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Disable Direct Entry This prohibits the direct entry of addresses. Configure the setting for each of the following items: • E-mail • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear Checked: Clear all selections. Disable PC-I-Fax Transmission (When the Internet fax expansion kit is installed.) This prohibits PC-I-Fax transmission. Disable PC-Fax Transmission (When facsimile expansion kit is installed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Scan Settings Settings related to scanning can be configured. Select [System Settings] - [Image Send Settings] - [Scan Settings] in the menu bar, and configure the settings. Initial File Format Setting Scan Settings Click the [Scan Settings] tab and configure the settings. This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by selecting the [Address Entry] key.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Maximum Size of E-mail Attachments (E-mail) Default Address To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded. If you do not wish to set a limit, select [Unlimited].
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) I-Fax Settings These settings are used to configure the default settings for Internet fax. Select [System Settings] - [Image Send Settings] - [I-Fax Settings] in the menu bar, and configure the settings. These settings can be configured when the Internet fax expansion kit is installed. Transaction Report Print Select Setting Default Settings Click the [Default Settings] tab and configure the settings.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. "Auto Print at Memory Full" and "Print Daily at Designated Time" can be configured. (The settings can be simultaneously enabled.) Auto Print at Memory Full The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Rotation Sending Setting Receive Settings When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2" x 8-1/2", B5, A5 Click the [Receive Settings] tab and configure settings for Internet Fax reception.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Receiving Date & Time Print Allow/Reject Mail or Domain Name Setting Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Print Hold Setting Settings for Print Hold (Retention) can be configured. Select [System Settings] - [Print Hold Setting] from the menu bar and configure each setting. Default Mode Settings Administrator Authority Setting This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the information screen for filing will be selected .
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Select [System Settings] [List Print (Administrator)] from the menu bar and configure each setting. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Sharp OSA Settings Select [System Settings] - [Sharp OSA Settings] from the menu bar and configure each setting. Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Standard • High When "High" is selected, the machine's job processing speed (for print and other jobs) may become slower. If you wish to give priority to job processing speed, select "Standard".
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Select [System Settings] - [Enable/Disable Settings] from the menu bar and configure each setting. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Copy Function Settings Image Send Settings Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Disable Switching of Display Order This is used to prohibit changes to the order of display (search number order, ascending, descending) in the address book. When this setting is enabled, selecting a tab on the address book screen does not change the order.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Disable Destination Registration Using Global Address Search (When network connection is enabled.) This disables address control from the global address search. Configure the setting for each of the following items: • E-mail • Internet Fax • Fax Select All: Select all items. Clear Checked: Clear all selections.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Product Key The procedures for entering the product keys of the expansion kits are explained below. Select [System Settings] [Product Key] from the menu bar and configure each setting. • It may not be possible to use some settings, depending on the peripheral devices installed. • For the product key to be entered, contact your dealer. Serial Number Application Integration Module This displays the serial number that is required to obtain the product key.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Select [System Settings] - [Storing/Calling of System Settings] from the menu bar and configure each setting. Restore Factory Defaults This is used to return the system settings to the factory default settings.
SYSTEM SETTINGS OPERATION PANEL - FAX (GENERAL) FAX SYSTEM SETTINGS ON THE OPERATION PANEL This section explains system settings for fax that can be configured on the operation panel. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
SYSTEM SETTINGS OPERATION PANEL - FAX (GENERAL) Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Receive Setting Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. • Manual Reception: This can be used when an existing extension phone is connected to the machine.
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 6-97). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)" (page 6-17).
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page 6-102 Activity Report Print Select Setting • Auto Print at Memory Full Disabled • Print Daily at Designated Time Disabled 6-102 ECM Enabled 6-102 Distinctive Ring Detection Off 6-102 X Fax Send S
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Select the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax numbers. If a hyphen "-" is entered when dialing or storing a fax number, a pause of 2 seconds is inserted. The pause can be changed to any number of seconds from 1 to 15.
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) Original Print on Transaction Report Activity Report Print Select Setting When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below.
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) Recall in Case of Line Busy Fax Send Settings This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Settings for fax transmission can be configured. Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees.
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) Set the Telephone Number for Data Forwarding Fax Receive Settings Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. Any number from 0 to 15 can be selected.
SYSTEM SETTINGS OPERATION PANEL - FAX (ADMINISTRATOR) Initial Reception Speed Setting Allow/Reject Number Setting The reception speed can be set for all originals. To enable smooth communication when receiving a fax from an area where the transmission speed is slow, you can set the machine's communication speed in the following speed to match the speed of the sending machine. 33.6kbps, 14.4kbps, 9.6kbps, 4.8kbps If you do not know the condition of the line, do not change the speed setting.
SYSTEM SETTINGS WEB PAGE - FAX (GENERAL) FAX SYSTEM SETTINGS IN THE WEB PAGE This section explains system settings for fax that can be configured in the Web page. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
SYSTEM SETTINGS WEB PAGE - FAX (GENERAL) F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. Select [System Settings] - [F-Code Memory Box] from the menu bar and configure each setting. Storing a memory box Select the [Add] key in the above screen to open a registration screen. A total of 100 F-code memory boxes for all functions (polling memory, confidential, and relay broadcast) can be stored.
SYSTEM SETTINGS WEB PAGE - FAX (GENERAL) Item Description Items displayed when storing a relay broadcast memory box Select the end recipients of the relay broadcast. Select the recipients from the address book. • Direct Entry: An address that is not stored in the address book can be directly entered. Enter the address in the same way as when storing an address for a mode. • Address Review: This displays a list of the selected recipients. Addresses can be deleted from this list if needed.
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 6-106). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)" (page 6-17). • After configuring certain settings, you may be prompted to restart the machine.
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page 6-112 Activity Report Print Select Setting • Auto Print at Memory Full Disabled • Print Daily at Designated Time Disabled 6-112 ECM Enabled 6-112 Distinctive Ring Detection Off 6-112 X Send Settings 6
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Fax Settings Select [System Settings] - [Image Send Settings] - [Fax Settings] in the menu bar, and configure the settings. Pause Time Setting Default Settings Fax settings can be enabled or disabled as needed to suit the needs of your workplace by clicking the [Default Settings] tab.
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) Original Print on Transaction Report Activity Report Print Select Setting When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report • Print Out Error Report Only • No Printed Report This setting will not be effective if "Transaction Report Print Select Setting" below is set to "No Printed Report".
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) Recall in Case of Line Busy Send Settings Click the [Send Setting] tab and configure settings for fax transmission. This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Rotation Sending Setting Number of Times to Recall When Line is Busy This setting specifies whether or not recalling is performed when the line is busy.
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) Print Style Setting Receive Settings This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. Click the [Receive Settings] tab and configure settings for fax reception Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode.
SYSTEM SETTINGS WEB PAGE - FAX ( ADMINISTRATOR) Fax Output Settings Allow/Reject Number Setting These settings are used to select the number of copies for received faxes. Number of Prints Set the number of copies of received faxes that are printed to any number from 1 to 99. Use this setting to specify whether reception from a stored number is to be allowed or rejected. Item This setting can only be used when the [Multiple Set Print] checkbox is selected in "Fax Settings" (page 6-108).
SYSTEM SETTINGS APPENDIX System Settings Menu (Operation Panel) System Settings Display Contrast Total Count Job Count Default Settings Image Quality Adjustment Clock Adjust Keyboard Select List Print (User) All Custom Setting List Sending Address List Image Quality Check Chart Printer Test Page Machine Information List Tray Settings Paper Type Registration Auto Tray Switching Energy Save Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Setting Operation Setting
SYSTEM SETTINGS System Settings Menu (Web Page) System Settings Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Sending Address List Printer Test Page Machine Information List Auto Tray Switching Tray Settings Fax Data Receive/Forward Fax Settings I-Fax Settings Printer Condition Settings Printer Default Settings Paper Tray Settings Image Quality Check Chart Custom Size Registration (Bypass) Auto Tray Switching
SYSTEM SETTINGS Image Send Settings Operation Settings Default Settings Default Display Settings Must Input Next Address Key at Broadcast Setting Hold Setting for Received Data Print Address Book Default Selection Scan Complete Sound Setting Erase Width Adjustment Initial Resolution Setting Default Settings Default Exposure Settings The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Default Original Image Type Disable Switching of Displa
CHAPTER 7 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorized service representative. System settings or Web pages System settings are indicated in the "Solutions" column as shown below.
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. Fusing unit • Carefully pull the paper out without tearing it. • A misfeed may have occurred inside the machine. Check carefully and remove the misfeed. Transfer belt • If the paper tears, be sure to remove all pieces from the machine.
TROUBLESHOOTING HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the display, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞ (1): page 7-3, (2)-(8): page 7-4, (9)-(10): page 7-5 When removing a misfeed or closing a cover, tray, or the finisher, take care that your fingers do not become pinched.
TROUBLESHOOTING (2) Paper misfeed in the output area (5) Paper misfeed in the reversing unit Remove the misfed paper. Open the right side cover, open the paper conveyor cover, and remove the paper. If the misfeed is not in the above location, grasp the handle on the secondary transfer roller unit, slowly open the unit, and remove the paper.
TROUBLESHOOTING (9) Paper misfeed in tray 1 to tray 4 (in the tray) (10) Paper misfeed in the finisher Open the front cover. When a paper gets twisted to the roller, remove the tray and remove the misfed paper. While pressing the lever over to the left, slide the finisher to the left until it stops. When pulling out a tray, be sure to open the right cover and check for a paper misfeed.
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. 2 Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case. 3 4 Pull the staple case out to the right. Raise the lever at the front end of the staple case and remove the jammed staple.
TROUBLESHOOTING Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. 7 Gently slide the finisher back to the right until it locks into its original position. Close the cover.
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8 • Auto selection of the color mode does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8 • Two-sided copying does not take place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Two-sided copying does not take place. The paper size of a tray cannot be set. Point to check Solution Does the paper type setting of the selected tray specify a type of paper that cannot be used for two-sided copying? Check "Tray Settings" in the system settings. If the [Disable Duplex] checkbox is selected , two-sided copying using that tray will not be possible. Change the paper type setting to a type that can be used for two-sided printing.
TROUBLESHOOTING Problem Part of the image is cut off. Copies come out blank. Point to check Solution Has an appropriate ratio been selected for the original size and paper size? Select an appropriate ratio setting. Are you using an AB size original? When copying an AB size original, specify the original size manually. Has the correct original size been set? Select the [Original] key and select the correct size.
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12 • Color printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13 • Two-sided printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO PRINTING OPERATION Problem Point to check Solution Printing does not take place. Is your computer connected correctly to the machine? Make sure that the cable is connected securely to the LAN connector or the USB connector on your computer and the machine. If you are on a network, check the connections at the hub as well. ☞ 1. BEFORE USING THE MACHINE "SIDE AND BACK" (page 1-6) Is the machine connected to the same network (LAN, etc.
TROUBLESHOOTING Problem Printing does not take place. Point to check Solution Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask the administrator of the machine to configure an appropriate time in "I/O Timeout".
TROUBLESHOOTING Problem Point to check Solution Direct printing of a file in a shared folder on a computer is not possible. Is "IPsec Settings" enabled on the machine? When "IPsec Settings" is enabled in the system settings (administrator), direct printing of a file in a shared folder may not be possible in some computer environments. For information about "IPsec settings", consult your administrator.
TROUBLESHOOTING Problem Point to check Solution Colors are off. Did you perform "Registration Adjustment"? Ask your administrator to perform "Registration Adjustment". If the colors are out of position in the printed output of a color print job, "Registration Adjustment" can be used to adjust the print position of each color. ➞ System Settings (Administrator) > "Device Control" > "Registration Adjustment" If the color tones are off, perform "Auto Color Calibration".
TROUBLESHOOTING Problem Point to check Solution The image is upside down. Is the correct binding position selected for two-sided printing? When two-sided printing is performed, every other page is printed upside down when tablet binding is selected for the binding position. Be sure to set the appropriate binding position. The binding position is selected as follows: Windows: On the [Main] tab of the printer driver. Macintosh: In the [Layout] menu of the print window. (In Mac OS 9.0 to 9.2.
TROUBLESHOOTING PROBLEMS RELATED TO FILING Problem Point to check Solution Retention does not take place. Did you select retention settings in the printer driver? In print mode, enable retention on the [Job Handling] tab of the printer driver. A filed data can not be printed. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19 • The transmitted fax prints out blank at the receiving side. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20 • The transmitted fax is reduced by the receiving fax machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Transmission does not take place. Point to check Solution Is the telephone line connected securely? Check the telephone line jack, the wall jack, and any extension adapters to make sure that all connections are secure. ☞ CONNECTION TO THE TELEPHONE LINE (page 4-4) Is the correct dial mode set for your line? Ask your administrator to verify that "Dial Mode Setting" is set correctly for the line you are using.
TROUBLESHOOTING Problem Transmission does not take place. The transmitted fax prints out blank at the receiving side. The transmitted fax is reduced by the receiving fax machine. Point to check Solution Does the job status screen (completed jobs) or a transaction report indicate that the transmission was not successful? Perform the transmission again.
TROUBLESHOOTING Problem Transmission does not begin at the specified time. Point to check Solution Is the machine's clock set to the correct time? Set the clock to the correct time. ➞ System Settings > "Default Settings" > "Clock" > "Clock Adjust" Is a transmission in progress? If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission is finished.
TROUBLESHOOTING PROBLEMS RELATED TO TELEPHONE Problem Point to check Solution Dialing is not possible. Is the extension phone connected? Check the telephone line jack, the extension phone jack, the wall jack, and any extension adapters to make sure that all connections are secure. You cannot talk to the other party. Did you dial using the speaker? When you dial using the speaker, you will be able to hear the voice of the other party, but he or she will not hear your voice. Use the extension phone.
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check A one-touch individual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24 • An address cannot be specified.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25 • Mode cannot be selected.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Transmission does not take place. An address cannot be specified. Point to check Solution Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limit cannot be transmitted. Check with your administrator. Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.
TROUBLESHOOTING Problem The received image file cannot be opened. Point to check Solution Does the viewer program used by the recipient support the format of the received image data? The recipient may be able to open the file if you change the file type and compression mode selected at the time of transmission. Use a software program that is capable of opening the selected file type and compression mode.
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smaller than the actual original size? Set the scan size to the actual original size. If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
TROUBLESHOOTING Problem Point to check Solution JPEG was selected for the file type but the file was created as a TIFF file. Did you press the [BLACK & WHITE START] key to begin scanning? When [JPEG] is selected for the file type and the image is scanned in Mono 2, the file will be created as a TIFF file. To create the file as a JPEG file, change the color mode to [Full Color] and then press the [COLOR START] key. The image is too light or too dark. (When using PC Scan.
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check A one-touch individual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-31 • The operation panel cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-31 • Printing is not possible or stops during a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been disabled by the administrator? Some functions may have been disabled in the "User Control" (Web page only) or system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings. Check with your administrator.
TROUBLESHOOTING Problem Point to check Solution Is a tray out of paper? Add paper as instructed by the message in the display. Is the machine out of toner? When toner runs low, a message will appear to inform you that the toner cartridge must be replaced. To replace the toner cartridge, see the Maintenance & Safety Guide. Has a paper misfeed occurred? Remove the misfeed as instructed by the message in the display.
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem The original misfeeds (automatic document feeder). The paper misfeeds. Point to check Solution Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line. Is the original a long original? When using the automatic document feeder to scan a long original, set the scan size to [Long Size]. (Note that long originals cannot be copied using the copy function.
TROUBLESHOOTING Problem The paper misfeeds. Paper does not feed from the paper tray. The image on paper is skewed. The automatic document feeder does not operate. Point to check Solution Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
TROUBLESHOOTING Problem Smudges appear on printed output. Toner does not adhere well or creases appear in the paper. Point to check Solution Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. Please use SHARP-recommended paper and label sheets.
TROUBLESHOOTING Problem Point to check Solution Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? A cover or insert is not printed on the specified paper. Has the paper type been set correctly? • Trays 1 to 4: Load the paper with the front side facing up*. • Bypass tray: Load the paper with the front side facing down*. * When the paper type is "Pre-Punched", "Pre-Printed" or "Letter Head", load the paper in the opposite way.
TROUBLESHOOTING Problem Stapling does not take place. Point to check Solution Is a different width of paper mixed in? Stapling is not possible when paper of different widths are mixed together. To perform mixed size stapling, use paper of the same width. When copying, select [Mixed Size Original] in the special modes. Are there more sheets than can be stapled at once? For the maximum number of sheets that can be stapled, see "SPECIFICATIONS" in the Maintenance & Safety Guide.
TROUBLESHOOTING OTHER PROBLEMS Problem Point to check Solution Preview images or thumbnail images do not appear. Are there a number of jobs waiting to be executed? Wait until several of the jobs have been executed. The display screen is difficult to view. Is the display contrast properly adjusted? Adjust the display contrast with "Display Contrast" in the system settings. You were logged out without having performed logout yourself.
Operation Guide MODEL: DX-C310 DX-C400 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD.