DX-C200 Operating Instructions User Guide 1 Guide to the Machine 2 Getting Started 3 Using the Printer Function 4 Using the Copier Function 5 Using the Scanner Function 6 Using the Fax Function 7 Configuring the Machine Using the Control Panel 8 Configuring the Machine Using Web Image Monitor 9 Troubleshooting 10 Maintenance 11 Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
TABLE OF CONTENTS 1. Guide to the Machine Introduction.......................................................................................................................................................11 Trademarks...................................................................................................................................................11 Disclaimer......................................................................................................................................
Connecting with a Computer Using a USB Cable....................................................................................63 Connecting with a Digital Camera Using a USB Cable...........................................................................64 Connecting with a Network Cable.............................................................................................................65 Connecting to a Telephone Line................................................................................
Mac OS X 10.3.........................................................................................................................................132 Mac OS X 10.4.........................................................................................................................................132 Mac OS X 10.5/10.6..............................................................................................................................132 Accessing the Printer Properties........................
Adjusting Image Density...........................................................................................................................168 Selecting the Document Type According to Original.............................................................................169 5. Using the Scanner Function The Screen in Scanner Mode.......................................................................................................................171 Registering Scan Destinations.......................
Receiving an Internet Fax..........................................................................................................................236 Forwarding or Storing Faxes in Memory................................................................................................237 Printing Out Faxes Stored in Memory......................................................................................................239 Receiving or Rejecting Faxes from Special Senders..................................
Reading the TX/RX Standby File List........................................................................................................288 Reading the Scanner Journal....................................................................................................................289 Administrator Settings....................................................................................................................................291 Changing Administrator Settings.................................
Configuring the Auto E-mail Notification Settings..................................................................................328 Configuring the SNMP Settings...............................................................................................................329 Configuring the SMTP Settings.................................................................................................................331 Configuring the POP3 Settings..........................................................
Replacing the Waste Toner Bottle................................................................................................................395 10. Maintenance Cleaning.........................................................................................................................................................401 Cautions to Take When Cleaning............................................................................................................401 Cleaning the Toner Density Sensor.......
Copier Function Specifications.................................................................................................................431 Scanner Function Specifications...............................................................................................................432 Fax Function Specifications......................................................................................................................433 Specifications of Options.............................................
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1. Guide to the Machine This chapter provides basic information about the product and this manual. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
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Introduction Microsoft® Windows Server® 2008 R2 Datacenter Microsoft® Windows Server® 2008 R2 for Itanium-based Systems Microsoft® Windows® Web Server R2 2008 Microsoft® Windows® HPC Server R2 2008 • PostScript® 3 in this manual stands for “Adobe PostScript 3 Emulation”. Disclaimer In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
1. Guide to the Machine Manuals for This Machine Several manuals are provided with this machine. Select the manual that contains the information you require. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. Safety Information Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this.
Model-Specific Information Model-Specific Information This section explains how you can identify region of your machine. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CES130 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.
1. Guide to the Machine List of Option This section provides a list of option for this machine, and how it is referred to as in this manual. Option List Paper Feed Unit Referred to as paper feed unit • For details about the specifications of this option, see p.436 "Specifications of Options".
How to Read This Manual How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information.
1. Guide to the Machine Using Manuals Be sure to read this section before any other part of this manual. • This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using. Opening Manuals This section describes how to open the manuals. There are three ways to view the manuals. Follow the procedure below to open the manual from the CD-ROM.
Feature Highlights Feature Highlights This section provides information about basic usage and some useful functions of the machine. • Certain functions require special machine configuration. Using the Machine as a Printer To use this machine as a printer, two types of connection methods are available: • USB connection • Network connection Connecting via USB You can connect this machine directly to a computer using a USB cable.
1. Guide to the Machine CES132 Preparation for printing via a network To use this machine as a printer via network connection: 1. Connect the machine to a network. For details, see p.65 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine". 3. Install the printer driver on a computer. For details, see the instructions provided on the driver CD-ROM.
Feature Highlights Printing confidential documents 1. Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.139 "Storing a Locked Print file". 2. Enter the password using the control panel to print the file. For details, see p.140 "Printing a Locked Print file". Printing directly from a Digital Camera (PictBridge) You can connect a PictBridge-compatible digital camera to this machine using a USB cable.
1. Guide to the Machine CES103 Preparation for making enlarged or reduced copies To always enlarge or reduce copies: 1. Configure the machine's default [Reduce/Enlarge] setting. For details, see p.249 "Copy Settings". To use this function for the current job only: 1. Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.158 "Making Enlarged or Reduced Copies".
Feature Highlights 1. Configure the machine's default [Reduce/Enlarge] setting. For details, see p.249 "Copy Settings". To use this function for the current job only: 1. Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.160 "Copying Two or Four Pages onto One Sheet". Copying both sides of an ID card onto one side of paper You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.
1. Guide to the Machine CES124 Change the machine's default setting to apply 2-sided copying. Preparation for making 2-sided copies 1. Configure the [2 Sided Copy] setting under copy settings For details, see p.165 "Making 2-sided Copies". Sorting the output paper When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Feature Highlights TWAIN scanning is available with both USB and network connections. Scanning using the control panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB). The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection.
1. Guide to the Machine 2. Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine". 3. Install the scanner driver on the computer. For details, see the instructions provided on the driver CD-ROM. 4. If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager. For details, see the instructions provided on the driver CD-ROM.
Feature Highlights CES187 Preparation for sending scanned files to an FTP server 1. Connect the machine to the network. For details, see p.65 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine". 3. Register the destinations to the Address Book using Web Image Monitor. For details, see p.173 "Registering Scan Destinations".
1. Guide to the Machine 4. Register the destinations to the Address Book using Web Image Monitor. For details, see p.173 "Registering Scan Destinations". Sending scanned files to a USB flash disk You can send and store scanned files on a USB flash disk using the control panel. CES198 Preparation for sending scanned files to a USB flash disk 1. Insert a USB flash disk in the machine. For details, see p.183 "Basic Operation for Scan to USB".
Feature Highlights 3. Configure the time and date. For details, see p.197 "Setting the Date and Time". 4. Register the destinations to the Address Book using the control panel or Web Image Monitor. For details, see p.199 "Registering Fax Destinations". • Make sure to register the user fax number and user name during Initial Setup. For details, see p. 55 "Initial Setup".
1. Guide to the Machine CES191 Preparation for sending faxes from a computer connected via USB 1. Connect the machine to a computer using a USB cable. For details, see p.63 "Connecting with a Computer Using a USB Cable". 2. Install the LAN-Fax driver on the computer. For details, see the instructions provided on the driver CD-ROM. 3. Register LAN-Fax destinations in the LAN-Fax Address Book. For details, see p.219 "Configuring the LAN-Fax Address Book".
Guide to Components Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View CES151 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2. Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 3. Output Tray for the ADF Originals scanned with the ADF are output here. 4.
1. Guide to the Machine 8. Tray 2 (option) This tray can hold up to 500 sheets of plain paper. 9. Bypass Tray Load paper here sheet by sheet. 10. Control Panel Contains a screen and keys for machine control. 11. USB Flash Disk Port Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing. 12. Exposure Glass Place originals here sheet by sheet. 13. Cover for the Exposure Glass Open this cover to place originals on the exposure glass.
Guide to Components 6. External Telephone Connector For connecting an external telephone. 7. USB Port For connecting the machine to a computer using a USB cable. 8. Ethernet Port For connecting the machine to the network using a network interface cable. 9. G3 (analog) Line Interface Connector For connecting a telephone line. 10. Stop Fences Pull up this fence to prevent paper falling off when printing a large amount of paper at a time.
1. Guide to the Machine CES118 Interior CES133 1. Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2. Waste Toner Bottle Collects excess toner during printing. Messages appear on the screen when the waste toner bottle needs to be replaced, or a new one needs to be prepared. 3.
Guide to Components Control Panel This section describes the names and usage of the parts of the control panel. • The actual control panel may look different from the illustration below, depending on the country of use. • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost.
1. Guide to the Machine • Fax mode: select Standard, Detail, or Photo. 6. [User Tools] key Press to display the menu for configuring the machine's system settings. 7. [Copy] key Press to switch to copier mode. The key stays lit while the machine is in copier mode. 8. [ID Card Copy] key Press to enter ID card copy mode for the current job. 9. Screen Displays current status and messages. 10. Scroll keys Press to move the cursor in the directions indicated by each scroll key.
Guide to Components • Scanner mode: select from 5 levels of density. • Fax mode: select from 3 levels of density. 21. [Reduce/Enlarge] key • Copier mode: press to specify the reduction or enlargement ratio for the current job. • Scanner mode: press to specify the scanning size according to the current original. 22. [Shift] key Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination using the One Touch buttons. 23.
1. Guide to the Machine • For details about what to do when the Alert indicator is flashing or lit, see p.379 "Error and Status Messages on the Screen". • For details about what to do when the Fax Received indicator is flashing or lit, see p.239 "Printing Out Faxes Stored in Memory".
2. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Installing the Machine This section describes steps required to install the machine and prepare it for use. Where to Put the Machine The machine’s location should be carefully chosen because environmental conditions greatly affect its performance. • Do not use flammable sprays or solvents in the vicinity of this machine.
2. Getting Started • Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard. • Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.
Installing the Machine CES195 Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: CER119 • White area: Permissible Range • Blue area: Recommended Range Environments to Avoid • Areas exposed to direct sunlight or strong light • Dusty areas • Areas with corrosive gases • Areas that are excessively cold, hot, or humid • Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners 41
2. Getting Started • Areas directly exposed to radiant heat from heaters • Locations near air conditioners, heaters, or humidifiers • Locations near other electronic equipment • Locations subject to frequent strong vibration Ventilation When you use this machine in a confined space without good ventilation for a long time or print large quantities, you might detect an odd smell. This might cause the output paper to also have an odd smell.
Installing the Machine • If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock. • Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could result in electric shock.
2. Getting Started • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When moving the machine, use the inset grips on both sides. The machine will break or cause injury if dropped. • Do not look into the lamp. It can damage your eyes. • During operation, rollers for transporting the paper and originals revolve.
Installing the Machine • Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below. CES032 1. Remove the plastic bag. 2. Lift the machine with another person using the inset grips on both sides of the machine. CES052 3. Remove the protective materials attached on the machine's exterior. Do not remove tapes going into the inside of the machine. CES155 The actual machine may come with protective materials attached in different positions.
2. Getting Started 4. Open the ADF cover. CES048 5. Move the lever slightly to the machine rear, and then pull it up to unlock the paper feed roller. CES039 6. Lift the paper feed roller slightly to remove it.
Installing the Machine 7. Pull the protective sheet to remove it. CES047 8. With the roller part facing downwards, insert the tip of the paper feed roller into the opening of the ADF. CES042 9. Return the paper feed roller to its original position.
2. Getting Started 10. Lower the lever until it clicks into place. CES116 11. Close the ADF cover. CES049 12. Pull the opening lever on the front cover, and then carefully lower the front cover.
Installing the Machine 13. Pull the tapes gently upward and remove them from the machine at the same time. CES162 14. Pull up the fusing unit levers. CES258 15. Using both hands, carefully push up the front cover until it closes. CES260 16. Pull up the top cover open lever, and then open the top cover carefully. Make sure that the ADF is closed.
2. Getting Started CES261 17. Remove the protection tapes. CES149 18. Lift out print cartridges and shake them from side to side. The black print cartridge comes with a protection sheet that you must remove before shaking. Carefully lift out the print cartridge vertically, holding its center. CES158 Place the black print cartridge on a flat surface and remove the protection sheet before shaking.
Installing the Machine CES031 Shake each print cartridge from side to side five or six times. CER101 19. Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
2. Getting Started 20. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. CES140 21. Apply the indicated sticker as in the illustration below. CES259 Turning the Power on This section describes how to turn on the machine. • Do not use any power sources other than those that match the specifications shown in this manual. Doing so could result in fire or electric shock.
Installing the Machine • Do not use extension cords. Doing so could result in fire or electric shock. • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock. • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • The supplied power cord is for use with this machine only.
2. Getting Started 1. Plug in the power cord. CES066 2. Insert the plug of the power cord into the wall socket securely. 3. Turn the power switch to ” On”. CES065 The Power indicator lights up, and then the [Copy] key on the control panel lights up. • Depending on the [Function Priority] setting under [Admin. Tools], the [Facsimile] or [Scanner] key may light up instead of the [Copy] key. • The machine may make a noise while initializing. This noise does not indicate a malfunction.
Installing the Machine • For details about [Function Priority], see p.291 "Administrator Settings". Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup. • : The fax number code is required by international law. You cannot legally connect a fax machine to the telephone system if the fax number code is not programmed.
2. Getting Started • For details about entering characters, see p.123 "Entering Characters". • For details about [Admin. Tools], see p.291 "Administrator Settings". • For details about [Print Fax Header], see p.258 "Fax Transmission Settings". Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Copier mode Press the [Copy] key to activate copier mode. While in copier mode, the [Copy] key lights up.
Installing the Machine CES176 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools]. • For details about [System Auto Reset Timer] or [Function Priority], see p.291 "Administrator Settings".
2. Getting Started • If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automatically returns to normal state and performs self-maintenance. • For details about Energy Saver modes, see p.291 "Administrator Settings". Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”.
Installing the Machine Current job Job that you want to execute simultaneously • Scanning *2 • Fax memory reception • Fax memory transmission *3 • Fax immediate transmission *3 Printing • Scanning a fax into the machine's memory before transmission • Internet Fax reception (no printing) • Internet Fax transmission • Receiving a LAN-Fax job from a computer • LAN-Fax transmission • Scanning (except for Scan to USB) *4 • Fax memory reception • Fax memory transmission PictBridge printing • Fax immediate t
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Installing the Machine Current job Job that you want to execute simultaneously • Printing *5 • Fax memory reception • Fax memory transmission Internet Fax transmission • Fax immediate printing • Printing a fax received in the machine's memory • Internet Fax reception *8 • Receiving a LAN-Fax job from a computer • LAN-Fax transmission • Copying • Scanning (except for TWAIN scanning) • Printing • Fax memory reception Receiving a LAN-Fax job from a computer • Fax memory transmission • Fax immediate print
2. Getting Started *5 Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing from the PostScript 3 printer driver. *6 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass. *7 Internet Fax transmission will not begin until Internet Fax reception is completed. *8 Connection to the POP3 server cannot be performed during Internet Fax transmission.
Connecting the Machine Connecting the Machine This section describes connecting the machine to a computer and a telephone line. Connecting with a Computer Using a USB Cable • USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using. • USB connection with a Macintosh is only possible via the computer’s standard USB port. 1. Remove the cable cover. CES068 2. Connect the square-shaped connector of the USB 2.0 cable to the USB port. CES096 3.
2. Getting Started 4. Attach the cable cover. CES094 • For details about installing printer drivers for USB connection, see the instructions provided on the driver CD-ROM. Connecting with a Digital Camera Using a USB Cable This machine supports direct printing, which allows you to print images taken with a digital camera by connecting the camera directly to the machine. The following describes how to connect the machine to a digital camera. • Use the USB cable bundled with your digital camera.
Connecting the Machine 3. When a digital camera is not connected to the machine, store the USB cable in a location where it will not be damaged. • For details about the printing method, see p.145 "PictBridge Printing". • Make sure to close the cover of the USB flash disk port after use. Connecting with a Network Cable Follow the procedure below to connect the machine to a computer through a network.
2. Getting Started 2. Connect the Ethernet cable to the Ethernet port. CES093 3. Connect the other end of the cable to the network (e.g., a network hub). 4. Attach the cable cover. CES094 • For details about network environment settings, see p.70 "Configuring the Machine". • For details about installing printer drivers for network connection, see the instructions provided on the driver CD-ROM. Reading the LED lamps 1 2 CES095 1. Yellow: Flashes when 100BASE-TX or 10BASE-T is being used. 2.
Connecting the Machine Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX). Also, you can connect an external telephone to use the same telephone line for voice calls. • To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord. • Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure.
2. Getting Started 2. Connect a telephone line cord to LINE. CES041 3. If using an external telephone, connect the telephone to TEL. CES040 4. Pass the telephone line cord through the opening in the cable cover.
Connecting the Machine 5. Hook the tabs of the cable cover into the openings of the machine. CES046 6. Attach the cable cover in place. CES094 • After connecting the machine to the telephone line, configure the telephone network settings and fax reception mode. • If your telephone has functions that are not compatible with this machine, those functions will not be usable. • Confirm that you have registered user fax number and user name during Initial Setup.
2. Getting Started Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine. Configuring the IPv4 Address Settings The procedure for configuring network settings differs depending on whether IPv4 address information is assigned automatically by the network (DHCP), or manually.
Configuring the Machine • You can press the [Escape] key to exit to the previous level of the menu tree. • A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock]. • If your network environment requires a specific transmission speed that is not automatically detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings]. • When [DHCP] is activated, manually configured IPv4 address settings are not used.
2. Getting Started 8. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key. Press the [ ] [ ] keys to move between fields. 9. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key. The current subnet mask is shown. 10. Enter the subnet mask using the number keys, and then press the [OK] key. Press the [ ] [ ] keys to move between fields. 11. Press the [ ] [ ] keys to select [Gateway Address], and then press the [OK] key.
Configuring the Machine Setting the machine to receive an IPv6 address automatically • A DHCP server is required on the network for the machine to receive an IPv6 address automatically. 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4.
2. Getting Started Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] [ ] keys to select [IPv6 Configuration], and then press the [OK] key. 5.
Configuring the Machine • For details about turning the machine on and off, see p.52 "Turning the Power on". • For details about printing configuration page, see p.283 "Printing the Configuration Page". • For details about [Admin. Tools Lock], see p.291 "Administrator Settings". Configuring Telephone Network Settings Selecting the telephone line type Select the telephone line type according to your telephone line service. There are two types: tone and pulse dial.
2. Getting Started Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4.
Configuring the Machine 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] [ ] keys to select [PBX Access Number], and then press the [OK] key. 5. Enter the outside line access number using the number keys, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen.
2. Getting Started Sharing the Printer on a Network This section describes how to configure this machine as a Windows network printer. The network printer is configured to enable network clients to use it. • To change printer properties, you must have Manage Printers permission (Full Control access authentication under Windows Vista/7). Log on to the file server as an Administrator to acquire this permission. • The following procedure is based on Windows XP as an example.
Installing Option Installing Option This section describes how to install the optional paper feed unit. Installing the Paper Feed Unit (Tray 2) • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.
2. Getting Started 1. Check that the package contains paper feed unit. CER004 2. Turn off the power, and then unplug the machine's power cord from the wall outlet. 3. Remove the adhesive tape from the optional paper feed unit. CER023 4. Lift using the inset grips on both sides of the machine.
Installing Option 5. There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them. CER005 6. After installing the option, print the configuration page to confirm the installation. If it is installed properly, “Tray 2” will appear under “Paper Input” on the configuration page. • After installing the optional paper feed unit, select tray 2 in the printer driver.
2. Getting Started Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. • All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray. The capacity of each paper tray is also provided.
Paper and Other Media Tray 1 Type Size Weight Capacity Thin paper A4 60 to 160 g/m2 250 Plain paper B5 JIS (16 to 43 lb.) (80 g/m2, 20 lb.
2. Getting Started Tray 2 (option) Type Weight Capacity Thin paper A4 60 to 105 g/m2 500 Plain paper Letter (81/2 " × 11 ") (16 to 28 lb.) (80 g/m2, 20 lb.
Paper and Other Media Bypass tray Type Size Weight Thin paper A4 60 to 160 g/m2 Plain paper B5 JIS (16 to 43 lb.
2. Getting Started Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling, make sure printed sheets have fully dried. Otherwise, the toner may smudge. • Print quality can be guaranteed only if recommended paper is used. For more information about recommended paper, contact your sales or service representative.
Paper and Other Media Thin paper Item Description Paper thickness 60 to 65g/m2 (16 to 17 lb.) Supported paper tray Any input tray can be used. Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 " × 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm × 267 mm) Plain paper Item Description Paper thickness 66 to 74 g/m2 (18 to 20 lb.) Supported paper tray Any input tray can be used.
2. Getting Started Item Description Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 " × 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm × 267 mm) Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper], [Thick Paper 1], or [Thick Paper 2]. Preprinted paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.
Paper and Other Media Item Description Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 " × 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm × 267 mm) Notes Paper that has a thickness outside the specified range cannot be printed onto. Bond paper Item Description Paper thickness 106 to 160 g/m2 (28 to 43 lb.
2. Getting Started Item Notes Description • The number of sheets that can be printed in one minute is approximately half that of middle thick paper. • Avoid using adhesive label paper on which glue is exposed. Glue may stick to the inner parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit.
Paper and Other Media • Fan envelopes, and then align their edges before loading. CER108 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck together. If they are stuck together, separate them. • Before loading envelopes, flatten them out so that their curl does not exceed that shown in the illustration below.
2. Getting Started • You may not be able to perform duplex printing on 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), or 16K (195 mm × 267 mm) size paper in the following cases: • PCL printer driver When [Gradation:] in [Print Quality] is set to [Fine] • PostScript 3 printer driver When [Print Quality:] in [Printer Features] is set to [Best Quality] Unsupported Types of Paper Avoid using the following paper as they are not supported by this machine.
Paper and Other Media Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in areas that are excessively cold, hot, humid, or dry. • Avoid exposing paper to direct sunlight. • Store on a flat surface. • Keep paper in its original packaging. Printable Area The following diagrams show the areas of paper that the machine can print onto.
2. Getting Started Envelope 4 3 3 1 2 3 CER117 1. Print area 2. Feed direction 3. Approximately 10 mm (0.39 inches) 4. Approximately 15 mm (0.59 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. • For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.59 inches) each.
Loading Paper Loading Paper This describes how to load paper into the paper tray and bypass tray. • Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury. • When loading paper, take care not to trap or injure your fingers. Loading Paper in Tray 1 The following example explains loading procedure for the standard paper tray (Tray 1). • Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front cover are pulled up.
2. Getting Started Place the tray on a flat surface. 2. Push the metal plate down until it clicks into place to lock. CER031 3. Pinch the clip on the side paper guide and slide it to match the standard size. CER032 CER082 When loading custom size paper, position the paper guide slightly wider than the actual paper size.
Loading Paper 4. Pinch the front end paper guide and slide it inward to match the standard size. CER034 CER113 When loading custom size paper, position the paper guide slightly wider than the actual paper size. 5. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. CER033 Slide the guides inward, until they are flush against the paper's sides.
2. Getting Started CER083 6. Check there are no gaps between the paper and the paper guides; both side and front end paper guides. CER076 If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
Loading Paper 7. Carefully push tray 1 straight into the machine. CES062 To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside the tray to confirm the upper limit. • The remaining paper indicator on the right front side of the paper tray shows approximately how much paper is remaining. • For details about paper types supported by the machine, see p.82 "Paper and Other Media".
2. Getting Started 1. Remove the rear cover using a coin. CES123 2. Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface. 3. Push the metal plate down until it clicks into place to lock.
Loading Paper 4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops (you will hear a click). CER084 After extension, make sure the arrows on the extender and tray are aligned. CER085 5. Pinch the clip on the side paper guide, and then slide it to match the paper size.
2. Getting Started CER082 6. Pinch the front end paper guide and slide it inward to match the Legal paper size. CER104 CER235 7. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Loading Paper CER103 Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. CER083 8. Check there are no gaps between the paper and the paper guides; both side and front end paper guides. CER105 If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
2. Getting Started CER106 9. Carefully push tray 1 straight into the machine. CES062 To avoid paper jams, make sure the tray is securely inserted. • To reinsert the extender, you might have to push it with moderate force. • The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside the tray to confirm the upper limit. • The remaining paper indicator on the right front side of the paper tray shows approximately how much paper is remaining.
Loading Paper • Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes. • Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur. • After loading paper in the tray, specify the paper type and size using the control panel to avoid printing problems.
2. Getting Started 3. Pinch the clips on the side paper guide, and then adjust the guide to the paper size. CER072 4. Pinch the clip on the end paper guide and align the arrow with the paper size. CER086 5. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Loading Paper 6. Lift and slide the tray, then push it all the way in. CER074 To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on paper type; thin paper or thick paper. Check the engraved line inside the tray to confirm the upper limit. • The remaining paper indicator on the right front side of the paper tray shows approximately how much paper is remaining. • For details about paper types supported by the machine, see p.82 "Paper and Other Media".
2. Getting Started • You cannot load paper into the bypass tray while the machine is in Energy Saver mode. If the machine is in Energy Saver mode, press the [Copy] key to recover from Energy Saver mode. 1. Insert the top edge of the paper into the machine. CES134 2. Adjust the paper guides to the paper size. CES135 3. Support the paper with both hands, and insert it carefully until it stops.
Loading Paper • For details about supported types of paper, see p.82 "Paper and Other Media". • For details about specifying the paper type and size, see p.114 "Specifying Paper Type and Paper Size". Loading Envelopes • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). • Before printing on envelopes, make sure to lower the fusing unit levers inside the front cover to avoid envelopes coming out creased.
2. Getting Started 2. Lower the fusing unit levers. CES257 3. Using both hands, carefully push up the front cover until it closes. CES142 Loading envelopes in tray 1 • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • Check there is no air in the envelopes before loading. • Load only one size and type of envelope at a time. • Before loading envelopes, flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them.
Loading Paper 1. Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface. 2. Take out paper from Tray 1. 3. Push the metal plate down until it clicks into place to lock. CER031 4. Pinch the clip on the side paper guide, and then adjust the guides to the envelope. CER032 5. Pinch the clip on the front end paper guide to match the envelope size.
2. Getting Started 6. Set the envelopes in Tray 1 with the printing side facing up. CER111 Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray. CER050 7. Carefully push Tray 1 straight into the machine. CER051 To avoid paper jams, make sure the tray is securely inserted. • Be sure to load envelopes so that their flaps are on the right. If you do not, the envelopes will become creased.
Loading Paper • For details about paper types supported by the machine, see p.82 "Paper and Other Media". • For details about the paper settings, see p.114 "Specifying Paper Type and Paper Size". Loading envelopes in the bypass tray • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • Check there is no air in the envelopes before loading. • Load only one size and type of envelope at a time.
2. Getting Started 2. Adjust the paper guides to the envelope size. CES203 3. Support the envelope with both hands, and insert it carefully until it stops. CES204 After the envelope is inserted until it stops, the envelope will be automatically fed into the machine a little. • Be sure to load envelopes so that their flaps are on the right. If you do not, the envelopes will become creased.
Loading Paper • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help. • For prints from the bypass tray, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] under system settings. • If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size error is detected.
2. Getting Started Specifying the standard paper size This section describes how to specify the standard paper size. 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. 3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press the [OK] key. 5.
Loading Paper 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. 3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press the [OK] key. 5. Press the [ ] [ ] [ ] [ ] keys to select [Custom Size], and then press the [OK] key. 6. Press the [ ] [ ] keys to select [mm] or [inch], and then press the [OK] key. 7.
2. Getting Started Placing Originals This section describes the types of originals you can set and how to place them. About Originals This section describes the types of originals that can be placed and the parts of the original that are unscannable. Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5") in width, up to 297 mm (11.
Placing Originals • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned.
2. Getting Started In copier mode Left 3 mm In scanner mode 0 mm In fax mode 1 mm (Letter, Legal) 0 mm (other sizes) Bottom 3 mm 2 mm 2 mm Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. • Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.
Placing Originals 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. CES070 3. Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely. Placing originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. • Do not place different size originals in the ADF at once. • Straighten curls in the originals before placing them in the ADF.
2. Getting Started 2. Place the aligned originals face up in the ADF. The last page should be on the bottom. CES200 • When placing originals longer than A4, pull out the ADF tray's extenders.
Entering Characters Entering Characters This section describes how to enter characters using the control panel when configuring the machine's settings. Use the keys as follows to enter characters. To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press [ ]. " ": Press [ ]. Pause: Press the [Pause/Redial] key. "P" appears on the screen. Space: Press the [ ] key.
2. Getting Started • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.
Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.
2. Getting Started For each user, you can specify which functions are available upon authentication. A maximum of 30 users can be registered. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Restrict Available Functions]. 3. Enter the administrator password if required. 4. Click [Apply]. 5. Under "Available Functions", select [Restrict] for the functions you want to restrict, and then click [Apply].
Restricting Machine Functions According to User 7. Select a user entry, and then click [Change]. 8. Type a unique user name in [User Name] using up to 16 alphanumeric characters. 9. Type a unique user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function. 10. Select the functions you want to make available for the user upon authentication. Unselected functions will be unavailable to users authenticated under this user code.
2. Getting Started 9. Close the Web browser. • For details about using Web Image Monitor, see p.301 "Using Web Image Monitor". Deleting user entries This section describes how to delete user entries. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Restrict Available Functions]. 3. Enter the administrator password if required. 4. Click [Apply]. 5. Click [Available Functions per User]. A list of currently registered user entries appears. 6.
When Machine Functions are Restricted When Machine Functions are Restricted When a machine function is restricted, only authorized users are able to use that function. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver. • When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.
2. Getting Started 3. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LANFax driver). 4. Type the user code using 1 to 8 digits, and then click [OK]. 5. Execute a print command. If an incorrect user code is entered, the job will be canceled automatically (there will be no error message).
3. Using the Printer Function This chapter describes the printer functions. Configuring Option and Paper Settings Configure the printer driver according to the machine's option and paper settings. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member to acquire this permission. • We recommend that bidirectional communication between the machine and the computer be enabled whenever possible.
3. Using the Printer Function 6. Under [Paper Size Settings], select the tray you want to use, then select the paper size, and then click [Update Now]. If bidirectional communication is not established, select the tray and paper size manually. 7. Click [OK] to close the printer properties dialog box. Mac OS X 10.3 1. From the Apple menu, select [System Preferences…]. 2. Under "Hardware", click [Print & Fax]. 3. Click the [Set Up Printers…]. 4.
Configuring Option and Paper Settings 6. From the [System Preferences] menu, click [Quit System Preferences].
3. Using the Printer Function Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers and Faxes] Window • To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.
Accessing the Printer Properties 1. On the [File] menu, click [Print...]. The [Print] dialog box appears. 2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. • The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the application. • Any settings you configure in the procedure above are valid for the current application only.
3. Using the Printer Function Basic Operation in Printer Mode The following procedure explains how to perform basic printing. 1. Open the printer properties dialog box in your document's application. 2. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. 3. Click [OK]. • If printing (both color and black-and-white or only color) is restricted, you must enter a user code in the printer driver's properties before sending a print job to the machine.
Basic Operation in Printer Mode • If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. • For details about [Auto Continue], see p.270 "System Settings". Continuing printing using mismatched paper 1. While the error message is displayed, press [FormFeed].
3. Using the Printer Function 2. Under "Hardware", click [Print & Fax]. 3. Click [Set Up Printers…]. 4. Double-click the machine from "Printer List". 5. Select the print job you want to cancel, and then click [Delete]. Mac OS X 10.4 1. From the Apple menu, select [System Preferences...]. 2. Under "Hardware", click [Print & Fax]. 3. Double-click the machine from "Printer". 4. Select the print job you want to cancel, and then click [Delete]. Mac OS X 10.5/10.6 1.
Printing Confidential Documents Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the machine. • This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.
3. Using the Printer Function • For details about [Locked Print], see p.270 "System Settings". Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode. Use the following procedure to unlock and print the Locked Print file. 1. When the Locked Print message is displayed, press the [User Tools] key. CES184 2.
Printing Confidential Documents 4. Enter the password using the number keys, and then press the [OK] key. The Locked Print file is printed. • You can press the [Escape] key to exit to the previous level of the menu tree. • To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile] key, and then press the [User Tools] key. To print a Locked Print file, press the [Copy] key to return to the copier mode.
3. Using the Printer Function 1. When the Locked Print message is displayed, press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key. Identify the Locked Print file by checking its time stamp and user ID. 3. Press [Delete]. The Locked Print file is deleted. If there are Locked Print files/logs remaining in the machine, the display returns to the list of Locked Print files/logs.
Printing Confidential Documents Use the following procedure to check which Locked Print file jobs have been canceled. 1. When the Locked Print message is displayed, press the [User Tools] key. CES184 2. Press the [ ][ ] keys to find a file whose name starts with an "!" mark. The "!" mark indicates that the job has been canceled. Identify the Locked Print file by checking its time stamp and user ID. To delete the log entry, proceed to the following steps. 3. Press the [OK] key. 4. Press [Delete].
3. Using the Printer Function • The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are cleared. • The log will be cleared when the machine is turned off.
Direct Printing from a Digital Camera (PictBridge) Direct Printing from a Digital Camera (PictBridge) What Is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs taken using the digital camera by operating the digital camera. • Check your digital camera is PictBridge-compatible. • Up to 999 images can be sent from the digital camera to the machine during one print transaction.
3. Using the Printer Function • Some digital cameras need to be switched off when connecting to the printer. For details, see the manual provided with the digital camera. • For details about how to connect the machine with a digital camera, see p.64 "Connecting with a Digital Camera Using a USB Cable". • For details about how to stop printing data, see p.137 "Canceling a Print Job". What Can Be Done on this Machine This machine can perform the following functions using its PictBridge feature.
Direct Printing from a Digital Camera (PictBridge) Paper size Use this function to print on paper with the size specified on the digital camera. Paper size name Actual size A4 210 × 297 mm (8.3 × 11.7 in) Letter (81/2” × 11”) 215.9 × 279.4 mm (81/2 × 11 in) N-up layout Use this function to print 2 or 4 images on the specified paper. • Depending on the digital camera, a form feed may be inserted after one set of images belonging to one type ends.
3. Using the Printer Function Problem PictBridge is not available. Cause Solution There is a problem with the USB connection or the PictBridge settings. Use the following procedure to check the connection and settings: 1. Disconnect and then reconnect the USB cable. 2. Check the PictBridge settings are enabled. 3. Disconnect the USB cable, and then turn off the machine. Turn the machine back on. When the machine has fully booted up, reconnect the USB cable.
Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.
3. Using the Printer Function Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the computer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a color profile, search Windows Help for “color profile”, and then see the appropriate topic.
Using Various Print Functions Reducing or enlarging the document You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments. You can also reduce or enlarge documents automatically to fit a specific paper size. This function is useful, for example, when printing Web pages. If the [Enable Large Papers] option is selected, A3/11” × 17”/B4/8K documents can be scaled to a size that the machine supports, so it can then be printed out.
3.
4. Using the Copier Function This chapter describes the copier functions. The Screen in Copier Mode This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. CES174 Screen in standby mode 1 2 [ ] 1 4 3 CES250 1.
4. Using the Copier Function • For details about [Function Priority], see p.291 "Administrator Settings".
Basic Operation in Copier Mode Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. CES174 2. Place the original on the exposure glass or in the ADF. If necessary, configure advanced photocopy settings. 3. To make multiple copies, enter the number of copies using the number keys. 4.
4. Using the Copier Function • You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set the machine to switch between tray 1 and 2 automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under system settings.
Basic Operation in Copier Mode 1. Press the [Copy] key. CES174 2. Press the [Clear/Stop] key. CES173 3. Press [Yes].
4. Using the Copier Function Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. • Preset ratio CES103 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% • Custom ratio CES106 25% to 400% in 1% increments.
Making Enlarged or Reduced Copies 1. Press the [Reduce/Enlarge] key. CES177 2. Press [Reduce] or [Enlarge], press the [ ][ ][ ][ ] keys to select the desired ratio, and then press the [OK] key. 3. If [Zoom] has been selected, specify the desired ratio using the number keys, and then press the [OK] key. • You can press the [Escape] key to exit to the previous level of the menu tree. • You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in the specified ratio.
4. Using the Copier Function Combining Multiple Pages This section describes how to set the machine to combine multiple pages of an original onto a single sheet of paper. There are two ways to combine multiple pages: 2-in-1/4-in-1 copy and ID card copy. 2-in-1/4-in-1 copy You can copy two or four pages of an original onto a single sheet of paper. ID card copy You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.
Combining Multiple Pages 4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following: • Portrait: L to R (Left to Right) CES035 • Portrait: T to B (Top to Bottom) CES036 • Landscape: L to R (Left to Right) CES037 • Landscape: T to B (Top to Bottom) CES038 Scaling is preset to 50%, regardless of the printout paper size.
4. Using the Copier Function 1. Press the [Reduce/Enlarge] key. CES177 2. Press [Reduce], press the [ ][ ][ ][ ] keys to select [Comb. 2 on 1] or [Comb. 4 on 1], and then press the [OK] key. 3. Press the [ ][ ] keys to select the desired printout format, and then press the [OK] key. • If [Comb. 2 on 1] has been selected, select [Portrait] or [Landscape]. • If [Comb. 4 on 1] has been selected, select [Portrait: L to R], [Portrait: T to B], [Landscape: L to R], or [Landscape: T to B].
Combining Multiple Pages When copying onto A4 size paper, you can copy documents that are smaller than A5 size. Likewise, when copying onto a Letter size paper, you can copy documents that are smaller than Half Letter size. • This function is only available when the original is set on the exposure glass, not when it is set in the ADF. • To use this function, the paper size used for printing copies must be set to A4 or Letter.
4. Using the Copier Function 3. Press the [B&W Start] key or [Color Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display. 4. Within 30 seconds, place the original back side down and top to the machine rear on the exposure glass, and then press the [B&W Start] key or [Color Start] key again. Use the same mode (color or black-and-white) for both sides. • You can press the [Escape] key to exit to the previous level of the menu tree.
Making 2-sided Copies Making 2-sided Copies This section describes how to set the machine to make 2-sided copies by copying single-sided documents onto the front and back sides of each sheet. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • Paper must be fed from tray 1 or tray 2, not from the bypass tray. • The paper size must be A4, B5, Letter, Legal, Executive, 8" x 13", 81/2" x 13", Folio, or 16K.
4. Using the Copier Function CES128 Use this procedure to set the machine to make 2-sided copies. 1. Press the [Copy] key. CES174 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [2 Sided Copy], and then press the [OK] key. 4. Press the [ ][ ] keys to select the binding method and orientation, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen. "2 Sided Copy" appears on the display, indicating that the machine is now in 2-sided copy mode.
Making 2-sided Copies • Setting this function automatically disables the [ID Card Copy] setting.
4. Using the Copier Function Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. CES178 2. Press the [ ][ ] keys to select the desired density level, and then press the [OK] key.
Specifying Scan Settings Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures.
4. Using the Copier Function • For details about [Original Type], see p.249 "Copy Settings". • For details about [System Auto Reset Timer], see p.291 "Administrator Settings".
5. Using the Scanner Function This chapter describes the scanner functions. There are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen.
5. Using the Scanner Function • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. • For details about [Function Priority], see p.291 "Administrator Settings".
Registering Scan Destinations Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly.
5. Using the Scanner Function Scan to E-mail Settings Item Description Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters.
Registering Scan Destinations Item Setting Description Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, or custom size. Scan Size Optional Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest.
5. Using the Scanner Function Item Description File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server. Can contain up to 32 characters. FTP Password Optional Password for logging in to the FTP server. Can contain up to 32 characters.
Registering Scan Destinations Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored.
5. Using the Scanner Function Item Density Setting Optional Description Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. • To send files via e-mail, SMTP and DNS settings must be configured properly. • If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time.
Registering Scan Destinations 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page. • The machine will notify you if the destination you want to modify is set as a forwarding destination of received faxes. • For details about using Web Image Monitor, see p.
5. Using the Scanner Function Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB). The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection.
Scanning Using the Control Panel 3. Press the [Address Book] key. CES180 4. Search for the desired destination by pressing the [ ][ ] keys to scroll the Address Book, and then press the [OK] key. 5. Press the [B&W Start] key or the [Color Start] key. CES169 To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass.
5. Using the Scanner Function • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. • You can also specify a destination using the One Touch buttons or [Pause/Redial] key.
Scanning Using the Control Panel CES183 Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. CES171 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. • The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.
5. Using the Scanner Function • This machine does not support the use of USB flash disks connected to external USB hubs. Insert your USB flash disk directly into the USB flash disk port located at the top left corner of the machine. • Certain types of USB flash disks cannot be used. 1. Insert your USB flash disk into the USB flash disk port. CES199 2. Press the [Scanner] key. CES175 "Loading..." appears on the display.
Scanning Using the Control Panel 4. Press the [B&W Start] key or the [Color Start] key. CES169 To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's setting, you will see the following screen on the display. • When in halftone black-and-white scanning mode: • When in color or gray scale black-and-white scanning mode: 5. Press the appropriate selection key according to the desired file format.
5. Using the Scanner Function 8. Confirm that "Ready" appears on the display. The scanned file is created in the root directory of the USB flash disk. 9. Remove the USB flash disk from the machine. Make sure to close the cover of the USB flash disk port after use. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded.
Scanning Using the Control Panel • Changing the preset scan settings for the current destination does not change the information registered in the Address Book. • If you specify the last used destination, the preset scan settings become effective again, even if you have changed the settings for the previous job. Specifying the scanning size according to the size of the original This section describes how to specify the scanning size according to the size of the current original. 1.
5. Using the Scanner Function • When the machine's default for the same setting is changed. • For details about [Scan Size], see p.255 "Scanner Settings". • For details about [System Auto Reset Timer], see p.291 "Administrator Settings". Adjusting image density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the scanned image. 1. Press the [Density] key. CES178 2.
Scanning Using the Control Panel Specifying resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. 1. Press the [Image Quality] key. CES179 2. Press the [ ][ ][ ][ ] keys to select the desired resolution, and then press the [OK] key. • Press the [Escape] key to discard the current change and return to the initial screen.
5. Using the Scanner Function Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the machine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation. TWAIN scanning is possible if your computer is running a TWAIN-compatible application.
Scanning from a Computer 3. On the [File] menu, click [Select Source...]. 4. In the [Select Source] dialog box, select the scanner, and then click [OK]. 5. On the [Tools] menu, click [Scan Central Settings...]. 6. Configure the scan settings as required, and then click [OK]. For details, see the TWAIN driver Help or the manual for Presto! PageManager. 7. On the [File] menu, click [Acquire Image Data...]. 8.
5. Using the Scanner Function 3. Click [Presto! PageManager X.XX], and then double-click [Presto! PageManager X]. "X" indicates the version of Presto! PageManager. 4. On the [File] menu, click [Select Source...]. 5. In the [Select Source] dialog box, select the scanner, and then click [OK]. 6. On the [File] menu, select [Scan Settings...]. For details, see the TWAIN driver Help or the manual for Presto! PageManager. 7. Configure the scan settings as required, and then click [OK].
Scanning from a Computer 1 2 3 4 5 6 7 CES194 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF. 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...
5. Using the Scanner Function Select this to configure your own scan settings. You can save or delete your custom scan settings by clicking [Save As] or [Delete], respectively. • When using the ADF: [ADF-Faster] Select this to scan originals with many graphics, originals with both text and graphics, line art, or color photographs in fast scan mode.
6. Using the Fax Function This chapter describes the fax functions. The Screen in Fax Mode This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen. CES176 Screen in standby mode 1 4 2 3 CES252 1. Current status or messages Displays the current status or messages. 2.
6. Using the Fax Function • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. • For details about [Function Priority], see p.291 "Administrator Settings". • For details about setting the date and time, see p.197 "Setting the Date and Time".
Setting the Date and Time Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (Month/Day/Year, Day/Month/Year, or Year/Month/Day) • Time Hour, minute, time format (12- or 24-hour), and AM/PM stamp (when 12-hour time format is selected) 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Admin. Tools], and then press the [OK] key. 3.
6. Using the Fax Function • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. • If an incorrect time or date is input, the machine automatically corrects it to the nearest valid time or date. • For details about [Admin. Tools Lock], see p.291 "Administrator Settings".
Registering Fax Destinations Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to specify fax destinations quickly and easily. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.
6. Using the Fax Function 5. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to 20) or Speed Dial number (1 to 200) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear. 6. Press the [ ][ ] keys to select [Fax No.], and then enter the fax number (up to 40 characters). 7. Press the [ ][ ] keys to select [Name], and then enter the fax name (up to 20 characters). 8.
Registering Fax Destinations 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ][ ] keys to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. 5. Press the [ ][ ] keys to select [No.
6. Using the Fax Function 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ][ ] keys to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. 5. Press the [ ][ ] keys to select [No.
Registering Fax Destinations 3. From the [Destination Type] list, select [Fax]. 4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. 5. Register information as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser.
6. Using the Fax Function • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. • To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily. • For details about [Pause Time], see p.258 "Fax Transmission Settings".
Sending a Fax Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to select the transmission mode. There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once.
6. Using the Fax Function 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [Immediate TX], and then press the [OK] key. 4. Press the [ ][ ] keys to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. 5. Press the [User Tools] key to return to the initial screen. • You can press the [Escape] key to exit to the previous level of the menu tree.
Sending a Fax • The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if "Photo" resolution has been specified. • If the faxes are received on a computer, a viewer application needs to be installed in order to view the documents. • For details about network settings, see p.324 "Configuring the Network Settings". Basic Operation for Sending a Fax This section describes the basic operation for sending a fax.
6. Using the Fax Function 4. Press the [B&W Start] key. CES172 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. Enter the fax number within 30 seconds. If the fax numbers do not match, go back to step 3. • When using the exposure glass in Memory Transmission mode, you will be prompted to place another original. In this case, proceed to the next step. 5.
Sending a Fax • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. • If you specify an Internet Fax destination in Immediate Transmission mode, the mode switches to Memory Transmission mode temporarily. • If paper is jammed in the ADF, the jammed page has not been scanned properly.
6. Using the Fax Function 1. Press the [Facsimile] key. CES176 2. Press the [Clear/Stop] key. CES173 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. • For details about the broadcasting function, see p.213 "Specifying the destination using the broadcast function". Specifying the Fax Destination This section describes how to specify the destination when sending a fax.
Sending a Fax Specifying the destination using the One Touch buttons This section describes how to select a destination registered as a Quick Dial entry using One Touch buttons. 1. Press the [Facsimile] key. CES176 2. Press the One Touch button to which the desired Quick Dial entry is registered. Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One Touch button. CES183 • You can check the registered names and fax numbers by printing a report.
6. Using the Fax Function 1. Press the [Facsimile] key. CES176 2. Press the [Address Book] key. CES180 If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, and then enter the number using the number keys. • Searching by the name Enter the first letters of the name using the number keys. Each time you enter a character, the display changes to show the matching name. 3.
Sending a Fax Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations (including both normal fax destinations and Internet Fax destinations). Faxes are sent to destinations in the order they were specified. 1. Press the [Facsimile] key. CES176 2. Add a destination by using one of the following methods: • To add a Quick Dial destination: press a corresponding One Touch button.
6. Using the Fax Function 1. Press the [Facsimile] key. CES176 2. Press the [Pause/Redial] key. CES171 Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call. • This function is available in Immediate Transmission mode only. • This function is not available with Internet Fax.
Sending a Fax 3. Press the [On Hook Dial] key. CES181 "On Hook" appears on the screen. 4. Specify the destination using the number keys. 5. If you hear a high pitched tone, press the [B&W Start] key. CES172 6. Press [TX], and then press the [B&W Start] key. • For details about selecting the transmission mode, see p.205 "Selecting Transmission Mode".
6. Using the Fax Function 5. If you hear a high pitched tone, press the [B&W Start] key. CES172 6. Press [TX], and then press the [B&W Start] key. 7. Replace the handset. • For details about connecting an external telephone, see p.67 "Connecting to a Telephone Line". • For details about selecting the transmission mode, see p.205 "Selecting Transmission Mode". Specifying the Scan Settings This section describes how to specify image density and resolution for the current scan job.
Sending a Fax • Press the [Escape] key to discard the current change and return to the initial screen. • You can change the machine's default [Density] setting to always scan with a specific density level. • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Auto Reset Timer] while the initial screen is displayed. • When the [Clear/Stop] key is pressed while the initial screen is displayed. • When the machine's mode is changed.
6. Using the Fax Function • Press the [Escape] key to discard the current change and return to the initial screen. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. • The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if "Photo" resolution has been specified.
Using the Fax Function from a Computer (LAN-Fax) Using the Fax Function from a Computer (LANFax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document. • This function is supported by Windows XP/Vista/7, and Windows Server 2003/2003 R2/2008/2008 R2. Mac OS X does not support this function.
6. Using the Fax Function 4. Click the [Address Book] tab. • From the [View:] list, you can select the type of destinations to display. • [All]: Displays all destinations. • [Group]: Displays groups only. • [User]: Displays individual destinations only. Registering destinations This section describes how to register destinations in the LAN-Fax Address Book. 1. Open the LAN-Fax Address Book, and then click [Add User]. 2. Register the required information and click [OK]. For details, see the table below.
Using the Fax Function from a Computer (LAN-Fax) Setting LAN-Fax destinations Item Setting Description Name Required Name of the destination. Can contain up to 32 characters. Company Optional Company name of the destination. Can contain up to 64 characters. You can select from registered data. Department Optional Department name of the destination. Can contain up to 64 characters. You can select from registered data. Telephone Optional Telephone number of the destination.
6. Using the Fax Function 1. Open the LAN-Fax Address Book, select the destination you want to modify from the [User List:], and then click [Edit]. 2. Modify information as necessary, and then click [OK]. Click [Save as new User] if you want to register a new destination with similar information. This is useful when you want to register a series of destinations that contain similar information. To close the dialog box without modifying the original destination, click [Cancel].
Using the Fax Function from a Computer (LAN-Fax) 3. Select the destination you want to include in the group from [User List:], and then click [Add]. To delete a destination from a group, select the destination you want to delete from [List of Group Members:], and then click [Delete from List]. 4. Click [OK]. • A group must contain at least one destination. • A group name must be specified for a group. No two groups can have the same group name. • A single destination can be included in more than one group.
6. Using the Fax Function 1. Open the LAN-Fax Address Book, select the destination you want to delete from [User List:], and then click [Delete]. A confirmation message appears. 2. Click [Yes]. • A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax Address Book. If you are deleting the last destination from a group, a message asking you to confirm the deletion appears. Click [OK] if you want to delete the group.
Using the Fax Function from a Computer (LAN-Fax) 3. For each field, select an appropriate item from the list. Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] or [Fax]. 4. Click [OK]. If a destination with the same name is found during the import process, select one of the following operations: • [Skip]: Skips the destination, and imports the remaining data.
6. Using the Fax Function • Group data cannot be exported or imported. • Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer. You can select the destination from the LAN-Fax Address Book or enter the fax number directly.
Using the Fax Function from a Computer (LAN-Fax) 6. If you want to attach a fax cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then select the [Attach a Cover Sheet] check box. Edit the cover sheet as necessary, and then click [OK]. 7. Click [Send]. • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space. • If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause.
6. Using the Fax Function 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Canceling while sending a fax Cancel the fax using the control panel. 1. Press the [Facsimile] key. CES176 2. Press the [Clear/Stop] key. CES173 Editing a Fax Cover Sheet This section describes how to edit a fax cover sheet in the LAN-Fax driver's properties. 1. On the [File] menu, click [Print...]. 2. Select the LAN-Fax driver as the printer, and then click [OK] 3.
Using the Fax Function from a Computer (LAN-Fax) Settings you can configure for the fax cover sheets This section describes the settings you can configure for the fax cover sheets. 1 2 8 7 3 6 4 5 CES253 1. Attach a Cover Sheet Check this to send a fax with a cover sheet. 2. From Enter the sender information. Items left blank will not appear on the cover sheet. • Company: Enter your company name. Can contain up to 64 characters. • Department: Enter your department name.
6. Using the Fax Function 4. User Template Select the template for the cover sheet. There are three templates. 5. Buttons • Preview... Click to preview the cover sheet before sending the fax. • Clear All Click to clear all information you entered. • OK Click to finish editing the fax cover sheet. • Cancel Click to discard the fax cover sheet. 6. Comment Enter a comment for the fax. Can contain up to 256 characters. 7. Subject Enter the subject of the fax. Can contain up to 64 characters. 8.
Using the Fax Function from a Computer (LAN-Fax) • For details about settings, see p.193 p.231 "Settings you can configure in the LAN-Fax driver's properties". Settings you can configure in the LAN-Fax driver's properties This section describes the settings you can configure in the LAN-Fax driver's properties. 1 2 3 4 5 6 CES193 1. Paper Size Specifies the paper size. • Document Size Specifies the paper size of the document you are sending.
6. Using the Fax Function • Fine Select this for a document with small print. • Photo Select this for a document with images such as photographs or shaded drawings. 4. User Code If sending faxes via LAN-Fax is restricted, select this check box and enter a user code before sending a fax. 5. About... Displays the version of the LAN-Fax driver. 6. Restore Defaults Restores the settings to their factory defaults. • The settings configured here are applicable for the current application only.
Receiving a Fax Receiving a Fax This section describes fax reception functions. • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. • An external telephone is required to use this machine as a telephone. • Only A4, Letter, or Legal size paper can be used for printing faxes. • For details about connecting an external telephone with this machine, see p.
6. Using the Fax Function In this mode, you can use the machine with an external telephone answering device. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. 3. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key. 4. Press the [ ][ ] keys to select [Switch Reception Mode], and then press the [OK] key. 5. Press the [ ][ ] keys to select the desired reception mode, and then press the [OK] key. 6.
Receiving a Fax 4. Press the [B&W Start] key. 5. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. • You can specify the number of times the machine rings before answering a call in the [Number of Rings] setting under [Fax Features]. • If you answer a call with the external telephone while the machine is ringing, a normal telephone call starts.
6. Using the Fax Function • For details about manually receiving a fax, see p.234 "Receiving a fax in FAX/TEL Manual mode". Receiving a fax in FAX/TAD mode When the reception mode is set to FAX/TAD mode, the external telephone answering device answers and records messages when the machine receives telephone calls. If the incoming call is a fax call, the machine receives the fax automatically. 1.
Receiving a Fax Manual reception When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 server and check for new e-mails. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. 3. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key. 4. Press the [ ][ ] keys to select [Manual POP], and then press the [OK] key. 5. In the confirmation screen, press [Yes].
6. Using the Fax Function 2. Configure what to do after forwarding in [Print Forwarded File] under fax feature settings: • [On]: Store the faxes in memory for printing. • [Off]: Delete the faxes from memory. 3. Configure the print setting for faxes stored in memory in [Print Received File] under fax feature settings. • [On]: Automatically print out the received faxes and delete from memory. • [Off]: Store the received faxes in memory for later manual printing. 4.
Receiving a Fax • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining pages will start printing as soon as the problem is resolved. • The number of forwarding attempts and the attempt interval time can be specified using Web Image Monitor. • For details about the control panel settings, see p.261 "Fax Feature Settings".
6. Using the Fax Function • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost. If the Fax Received indicator is lit or flashing, make sure to print out the stored documents before turning off the power (for example, prior to relocating the machine). When the Fax Received indicator is lit, there is a fax stored in machine’s memory.
Receiving a Fax Receiving or Rejecting Faxes from Special Senders You can set the machine to receive (or reject) faxes only from the registered Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. To use this function, you must first register Special Senders using Web Image Monitor, and then select whether to accept or reject faxes from them. • This function is not available with Internet Fax.
6. Using the Fax Function 7. Click [Apply]. 8. Close the Web browser. • A fax number can contain 0 to 9, “ ”, and space. Limiting the incoming faxes This section describes how to set the machine to receive (or reject) faxes only from the programmed Special Senders. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [System Settings]. 3. Click the [Fax] tab. 4. For [Authorized Reception], click [Active]. 5.
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user. Changes to settings are stored even if the machine is turned off. Basic Operation Using the Menu Screen This section describes the basic procedure for specifying and changing the machine's settings.
7. Configuring the Machine Using the Control Panel 4. Press the [ ][ ] keys to select the document type of the original, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen. • You can press the [Escape] key to exit to the previous level of the menu tree.
Menu Chart Menu Chart This section lists the parameters included in each menu. • Some items can also be configured using Web Image Monitor. Copy Settings ([ ][ ] key setting) Select Paper Sort Original Type Density Reduce/Enlarge Colour Adjustment 2 Sided Copy Scan Settings ([ ][ ] key setting) Scan Size B&W Scanning Mode Max.
7. Configuring the Machine Using the Control Panel Auto Redial Print Fax Header Fax Feature Settings ([User Tools] key setting) Reception Settings Select Paper Tray Delete TX Standby File Communication Settings Report Print Settings Fax Address Book Settings ([User Tools] key setting) Quick Dial Dest. Fax Speed Dial Dest.
Menu Chart Network Settings ([User Tools] key setting) Ethernet IPv4 Configuration IPv6 Configuration Printing Lists/Reports ([User Tools] key setting) Configuration Page Fax Journal TX/RX Standby File List Quick Dial Dest. List Fax Speed Dial Dest. List Scanner Dest.
7. Configuring the Machine Using the Control Panel Admin. Tools Lock IPsec Fax Number Confirmation Printer Feature Settings ([User Tools] key setting) List/Test Print System PCL Menu PS Menu • For details about configuring the machine using Web Image Monitor, see p.301 "Using Web Image Monitor".
Copy Settings Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. 1. Press the [Copy] key. CES174 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [Sort], and then press the [OK] key. 4. Press the [ ][ ] keys to select [On] or [Off], and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen.
7. Configuring the Machine Using the Control Panel Copy Setting Parameters This section describes the copy setting parameters. Select Paper Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray.
Copy Settings Select this when the original contains both text and photographs or pictures. Density Specifies the image density for photocopying. Default: • (Lightest) • • • • (Darkest) Reduce/Enlarge Specifies a combined copy, or the percentage by which copies are enlarged or reduced. Default: [100%] • 50% • 65% ( model only) • 71% ( model only) • 78% ( model only) • 82% ( model only) • 93% • 100% • Comb. 2 on 1 Select this to photocopy two pages of an original onto a single sheet of paper.
7. Configuring the Machine Using the Control Panel Select this to photocopy four pages of an original onto a single sheet of paper. When selecting this option, also select the orientation and layout.
Copy Settings Sets the machine to copy the front and back sides of an ID card, or other small document, onto the front of a single sheet of paper. Note that enabling this setting automatically disables the [2 Sided Copy] setting. • Zoom 25-400% Colour Adjustment Specify the color balance of red, green and blue.
7.
Scanner Settings Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the file type setting is provided as an example. 1. Press the [Scanner] key. CES175 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [File Type], and then press the [OK] key. 4. Press the [ ][ ] keys to select [Multi-page] or [Single Page], and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen.
7. Configuring the Machine Using the Control Panel Scanner Setting Parameters This section describes the scanner setting parameters. Scan Size Specifies the scanning size according to the size of the original. Default: [A4], [8 1/2 × 11] • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size B&W Scanning Mode Specifies the scanning mode for black-and-white scanning using the control panel. Default: [Halftone] • Halftone The machine creates 1-bit black-and-white images.
Scanner Settings Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Colour) Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the quality but greater the file size. Default: [Medium] • Low • Medium • High Limitless Scan Sets the machine to request next originals when scanning with the exposure glass.
7. Configuring the Machine Using the Control Panel Fax Transmission Settings This section describes how to configure the fax transmission settings. Changing Fax Transmission Settings The procedure for setting the resolution for scanning the original is provided as an example. 1. Press the [Facsimile] key. CES176 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [Resolution], and then press the [OK] key. 4.
Fax Transmission Settings Fax Transmission Setting Parameters This section describes fax transmission setting parameters. Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. • Next Fax Only Select this when using Immediate Transmission for the next transmission only. Resolution Specifies the resolution to use for scanning originals.
7. Configuring the Machine Using the Control Panel Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send.
Fax Feature Settings Fax Feature Settings This section describes how to configure the fax feature settings. Changing Fax Feature Settings The procedure for setting the tray for printing faxes is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. 3. Press the [ ][ ] keys to select [Select Paper Tray], and then press the [OK] key. 4. Press the [ ][ ] keys to select the desired tray, and then press the [OK] key. 5.
7. Configuring the Machine Using the Control Panel • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received. Otherwise, the connected telephone answering device answers the call. • FAX/TEL(Auto) The machine receives faxes automatically when a fax call is received. Otherwise, the machine starts to ring.
Fax Feature Settings Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Default: [Inactive] • Active • Inactive • Auth.RX: Receive Conditions Specifies whether to receive or reject faxes from the programmed Special Senders. This setting is available when [Authorized Reception] is enabled.
7. Configuring the Machine Using the Control Panel Store the faxes in memory for printing after forwarding. • Off Delete the faxes from memory after forwarding. • Notify Forward Status Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification destination depends on how the forwarding destination is configured using Web Image Monitor (for details, see p.314 "Configuring the Fax Settings").
Fax Feature Settings Communication Settings • ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission. This function is not available with Internet Fax transmission. Default: [On] • Off • On • ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception. This function is not available with Internet Fax reception.
7. Configuring the Machine Using the Control Panel • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • JBIG Enables transmission and reception of JBIG-compressed images, which require less communication time than MMR-/MR-/MH-compressed images. Note that to use this function, [ECM Transmission] and [ECM Reception] must also be enabled. This function is not available with Internet Fax.
Fax Feature Settings The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in system settings, on A4 or Letter size paper.
7. Configuring the Machine Using the Control Panel Fax Address Book Settings This section describes the fax Quick Dial/Speed Dial settings. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu. • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. • For details about the procedure for registering fax destinations, see p.199 "Registering Fax Destinations Using the Control Panel".
Fax Address Book Settings Specifies the name for Speed Dial entries. The name can contain up to 20 characters.
7. Configuring the Machine Using the Control Panel System Settings This section describes the machine's operational settings. Changing System Settings The procedure for changing the volume of the panel key sound is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [System Settings], and then press the [OK] key. 3. Press the [ ][ ] keys to select [Adjust Sound Volume], and then press the [OK] key. 4.
System Settings • Low • Middle • High • Ring Volume Specifies the volume of the ring when a call is received. • Off • Low • Middle • High • On Hook Mode Specifies the volume of the sound from the speaker during on hook mode. • Off • Low • Middle • High • Job End Tone Specifies the volume of the beep that sounds when a job is complete. • Off • Low • Middle • High • Job Error Tone Specifies the volume of the beep that sounds when a fax transmission error occurs.
7. Configuring the Machine Using the Control Panel Tray Paper Settings • Paper Type: Tray 1 Specifies the paper type for tray 1. Default: [Middle Thick Paper] Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Colour Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2 • Paper Type: Tray 2 Specifies the paper type for tray 2. This setting appears only when tray 2 is installed.
System Settings • Bypass Tray Priority Specifies how print jobs using the bypass tray are handled. Default: [Machine Setting(s)] • Machine Setting(s) The machine prints all print jobs according to the machine’s settings. An error will occur if the paper size/type settings of the machine and printer driver do not match. • Any Size/Type The machine prints all print jobs according to the printer driver’s settings.
7. Configuring the Machine Using the Control Panel I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB. If the machine does not receive any more data within the time specified here, the machine only prints the data it has received. If printing is frequently interrupted by data from other ports, increase the timeout period. Default: 60 seconds • 15 sec. • 60 sec. • 300 sec.
System Settings Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection. Default: [Off] • On The same printer/LAN-Fax driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model.
7. Configuring the Machine Using the Control Panel (New), , , , , , , , , (Needs replacing) • Yellow: (New), (Needs replacing) • Other Supplies Displays the remaining life of the waste toner bottle, fusing unit, transfer belt, and second transfer roller. To replace the fusing unit, transfer belt, or second transfer roller, contact your sales or service representative. • Waste Toner Bottle: [Waste Toner Bottle: Full] (Usable), [WasteTnr.Bttl.
System Settings • Lvl.2: Medium Select this mode if printouts are curled and/or blurred. Note that if you select this mode, the first print takes longer than subsequent prints to complete. • Lvl.3: Strong Select this mode if printouts are still curled and/or blurred even when prints are made in [Lvl. 2: Medium]. Note that this mode requires more time to produce the first print than [Lvl.2: Medium]. Colour Registration Adjusts color registration as necessary.
7. Configuring the Machine Using the Control Panel Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 200. • Later Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 100.
Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ][ ] keys to select [Ethernet], and then press the [OK] key. 5.
7. Configuring the Machine Using the Control Panel Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected. • Set Ethernet Speed Specifies the speed for Ethernet communication. Select a speed that matches your network environment. For most networks, the default setting is the optimum setting.
Network Settings Specifies the machine's subnet mask when DHCP is not used. Use this menu to check the current subnet mask when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • Gateway Address Specifies the machine's default gateway address when DHCP is not used. Use this menu to check the current default gateway address when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment.
7. Configuring the Machine Using the Control Panel • Prefix Length Specifies the prefix length, using a value between 0 and 128. • Gateway Address Specifies the IPv6 address of the default gateway. Can contain up to 39 characters. • Stateless Address Displays the IPv6 stateless addresses obtained from a Router Advertisement. • Stateless Address 1 • Stateless Address 2 • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address.
Printing Lists/Reports Printing Lists/Reports This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Print List/Report], and then press the [OK] key. 3. Press the [ ][ ] keys to select [Configuration Page], and then press the [OK] key. 4. Press [Yes] in the confirmation screen. The configuration page is printed.
7. Configuring the Machine Using the Control Panel Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Maintenance Page Prints the maintenance page.
Printing Lists/Reports Shows the version of the machine's bootloader. • Firmware Version Shows the version of the machine's firmware. • Engine FW Version Shows the version of firmware for the machine engine. Paper Input Information about tray 2 appears only when it is installed. • Tray 1 Shows paper size and type settings. • Tray 2 Shows paper size and type settings. • Bypass Tray Shows paper size and type settings. • Tray Priority Shows the fax, printer, and copy priority tray settings.
7. Configuring the Machine Using the Control Panel • Total Counter • Printer • Coverage • Economy Color Prints • Scanner • Facsimile • Copier • Duplex • No.of Toner (High Yield /Low Yield) System Settings Shows the system settings. Admin Tools Shows the administrator settings. Copy Settings Shows the copy settings. Scan Settings Shows the scanner settings. Fax Features Shows the fax settings.
Printing Lists/Reports • Manual Address • Prefix Length • DNS Method • Primary DNS Server • Secondary DNS Server • Domain Name • Default Gateway • Gateway (Manual Addr.) Internet Fax (T.37) Shows the Internet Fax settings. • SMTP Server Address • E-mail Address • POP Server Address • POP Account • Admin. E-mail Address • Automatic POP • POP Interval • Auth.(Internet Fax TX) • Auth.(Internet Fax RX) • Internet Fax TX • Error Notification E-mail • POP Server: E-mail Recept.Set.
7. Configuring the Machine Using the Control Panel • Reception: a fax was received. • LAN-Fax: a fax was sent by LAN-Fax. • Internet Fax TX: a fax was sent via Internet Fax. • Internet Fax RX: a fax was received via Internet Fax. • Forwarding: a fax was forwarded. Duration Shows the time taken for fax transmission or reception to complete. Sender/Destination For a received fax, shows the fax number registered by the sender or an e-mail address if the fax was received via Internet Fax.
Printing Lists/Reports • Broadcast: sending was done by broadcast. • LAN-Fax: sending was done by LAN-Fax. • Forwarding: sending was done by forwarding. • Memory TX: sending was done by any other method. Sender/Destination For a received fax, shows the fax number registered by the sender or an e-mail address if the fax was received via Internet Fax.
7. Configuring the Machine Using the Control Panel File Format Shows the file format. Results Shows whether the transmission successfully ended or failed.
Administrator Settings Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4.
7. Configuring the Machine Using the Control Panel Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused. Default date format: [Day/Month/Year], [Month/Day/Year] • Year: 2000 to 2099 • Month: 1 to 12 • Day: 1 to 31 • Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day • Set Time Sets the time of the machine’s internal clock.
Administrator Settings Default: [PSTN] • PSTN • PBX PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX. Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations.
7. Configuring the Machine Using the Control Panel • On (30 seconds) • EnergySaverMode 2 The machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1. Default: [On] (10.
Administrator Settings Admin. Tools Lock Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin. Tools] menus. Do not forget this password. • On (0000 to 9999) • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Inactive] • Active • Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually.
7. Configuring the Machine Using the Control Panel Printer Feature Settings This section describes the printer feature settings. Changing Printer Feature Settings The procedure for changing the setting for duplex printing is described as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Printer Features], and then press the [OK] key. 3. Press the [ ][ ] keys to select [System], and then press the [OK] key. 4.
Printer Feature Settings • Menu List Prints the machine's function menus. • Test Page Prints a test page to check the current color settings. • PCL Font List Prints installed PCL font list. • PS Font List Prints installed PostScript font list. System • Copies Sets the machine to print the specified number of sets. This setting is disabled if the number of pages to print is specified by the printer driver.
7. Configuring the Machine Using the Control Panel Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Default: [On] • On • Off • B&W Page Detect Sets the machine to print all monochrome pages in monochrome mode even if color printing is specified. Default: [On] • On • Off • Print Error Report Sets the machine to print an error page when the machine detects a printer or memory error.
Printer Feature Settings This setting is effective only for a variable-space font. Default: 12.00 points • 4.00 to 999.75, in 0.01 increments • Font Pitch Specifies the number of characters per inch for the default font. This setting is effective only for fixed-space fonts. Default: 10.00 pitch • 0.44 to 99.99, in 0.01 increments • Symbol Set Specifies the character set for the default font.
7. Configuring the Machine Using the Control Panel Default: [600 × 600 1bit] • 600 × 600 1bit • 600 × 600 2bit • 600 × 600 4bit PS Menu Specifies conditions when using PostScript for printing. • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 1bit] • 600 × 600 1bit • 600 × 600 2bit • 600 × 600 4bit • Colour Profile Specifies the color profile.
8. Configuring the Machine Using Web Image Monitor You can check the machine's status or change its settings by accessing the machine directly using Web Image Monitor. Using Web Image Monitor • Some items can also be configured using the control panel.
8. Configuring the Machine Using Web Image Monitor • For details about configuring the machine using the control panel, see p.243 "Basic Operation Using the Menu Screen". • For details about TCP/IP settings, see p.70 "Configuring the Machine".
Displaying Top Page Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the machine. If a DNS or WINS server is used and the machine’s host name has been specified, you can enter the host name instead of the IP address. The top page of Web Image Monitor appears.
8. Configuring the Machine Using Web Image Monitor 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen. • If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur.
Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels. Item Description Model Name Shows the name of the machine.
8. Configuring the Machine Using Web Image Monitor Item Description Cyan Shows the amount of cyan toner remaining. Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost Full" or "Full". Intermediate Transfer Unit Shows the remaining life of the transfer unit, as "Status OK", "Replacement Required Soon" or "Replacement Required". For replacing, contact your sales or service representative.
Checking the System Information Page Counter Item Printer Description Shows the following for pages printed using the printer function: • Total number of pages • Number of color pages • Number of black-and-white pages Scanner Shows the following for pages scanned using the scanner function: • Total number of pages • Number of color pages • Number of black-and-white pages Copier Shows the following for pages printed using the copier function: • Total number of pages • Number of color pages • Number of
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Checking the System Information Economy Color Prints Item Description Economy Color Prints (Color) Shows the number of pages printed in Economy Color Printing mode using the printer function.
8. Configuring the Machine Using Web Image Monitor Checking the Machine Information Click the [Machine Information] tab on the main page to display machine information. Machine Information Item 310 Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. PCL Version Shows the version of the PCL interpreter. PS Version Shows the version of the PS interpreter.
Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], and [B&W Print Priority]. Configuring the Sound Volume Click the [Sound Volume Adjustment] tab on the system settings page to configure the sound volume settings.
8. Configuring the Machine Using Web Image Monitor Configuring the Paper Settings Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings.
Configuring the System Settings Bypass Tray Item Paper Size Description Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size Paper Type Select the paper type for the bypass tray from the following: Thin Paper (60-65g/m2), Plain Paper (66-74g/m2), Middle Thick Paper (75-90g/m2), Thick Paper 1 (91-105g/m2), Recycl
8. Configuring the Machine Using Web Image Monitor • The information about tray 2 appears only when it is installed. Specifying the Size of Paper for Printing Copies Click the [Copier] tab on the system settings page to specify the size of paper for printing copies. Select Paper Item Select Paper Description Select the paper size used for printing copies from the following: [Tray 1], [Tray 2], [Bypass Tray], [A4], or [8 1/2 × 11]. When a tray is selected, the machine prints from that tray only.
Configuring the System Settings Select Paper Tray Item Select Paper Tray Description Select the tray for printing faxes from the following: [Auto], [Tray 1], or [Tray 2]. If [Auto] is selected, the machine uses tray 1 and tray 2 if they contain paper of the same size. In this case, the machine starts to print from the tray specified as the priority tray for [Fax] in the [Priority Tray] page. If that tray runs out of paper, the machine automatically switches to the other tray to continue printing.
8. Configuring the Machine Using Web Image Monitor Item Description Print Automatically Select whether the faxes received into the machine’s memory are printed automatically or stored for later manual printing. Print Forwarded File Select whether the forwarded faxes are printed or not. Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not.
Configuring the System Settings Item Receive Conditions Description Specifies whether to receive or reject faxes from the programmed Special Senders. • Special Sender Receive faxes from the Special Senders and reject faxes from all other senders. • Other Than Special Sender Reject faxes from the Special Senders and receive faxes from all other senders. • For details about the priority tray settings, see p.317 "Specifying the Priority Tray".
8. Configuring the Machine Using Web Image Monitor Item Copier Description Select the tray that the machine uses first for printing out copies from tray 1 or tray 2. If [A4] or [8 1/2 × 11] is selected for [Select Paper] in the [Copier] page and both tray 1 and tray 2 contain paper of that size, the machine starts to print from the specified tray. If that tray runs out of paper, the machine automatically switches to the other tray to continue printing.
Configuring the System Settings Toner Saving Item Toner Saving Description Enable this setting to print using a reduced amount of toner when printing out copies. Configuring the I/O Timeout Settings Click the [I/O Timeout] tab on the system settings page to configure the I/O timeout settings. I/O Timeout Item Fixed USB Port Description Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection.
8. Configuring the Machine Using Web Image Monitor B&W Print Priority Item B&W Print Priority 320 Description Enable this setting to suppress the consumption of color toner when printing black-and-white pages. Also, amount of color toner consumed during warm-up time for maintenance will also be lowered.
Registering Destinations Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. A maximum of 100 scan destinations and 200 fax destinations can be registered. See the scan and fax sections for more information on registering destinations. • For details about registering scan destinations, see p.173 "Registering Scan Destinations". • For details about registering fax destinations using Web Image Monitor, see p.202 "Registering Fax Destinations Using Web Image Monitor".
8. Configuring the Machine Using Web Image Monitor Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. A maximum of 30 Special Senders be registered. • For details about registering Special Senders, see p.241 "Receiving or Rejecting Faxes from Special Senders".
Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible. Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and then register users who can use those functions.
8. Configuring the Machine Using Web Image Monitor Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Internet Fax]. Checking the Network Status Click the [Network Status] tab on the network settings page to display network information.
Configuring the Network Settings Item Gateway Description Enter the IPv4 address of the network gateway. Configuring the IPv6 Settings Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings. IPv6 Item IPv6 Description Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment. In this case, use the control panel to disable [IPv6] under network settings.
8. Configuring the Machine Using Web Image Monitor Item Description Link-local Address Displays the link local address of the machine. The link local address is an address that is valid only inside the local network (local segment). Manual Configuration Address Enter the machine's IPv6 address. Can contain up to 39 characters. Prefix Length Enter the prefix length, using a value between 0 and 128. Gateway Address Enter the default gateway's IPv6 address. Can contain up to 39 characters.
Configuring the Network Settings Network Print Setting Item Description IPP Select to enable network printing using Internet Print Protocol (via TCP port 631/80). FTP Select to enable network printing using an embedded FTP server in the machine (via TCP port 20/21). RAW Select to enable network raw printing. Port No. Enter the TCP port number to use for raw printing. The valid range is 1024 to 65535, except 53550 (default is 9100).
8. Configuring the Machine Using Web Image Monitor DNS Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable. Primary DNS Server Enter the IPv4 address of the primary DNS. Secondary DNS Server Enter the IPv4 address of the secondary DNS.
Configuring the Network Settings E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters. Paper Misfeed Select to send an alert e-mail to the specified address if a paper jam occurs. Out of Paper Select to send an alert e-mail to the specified address if paper runs out.
8. Configuring the Machine Using Web Image Monitor SNMP Item SNMP Description Select whether to enable the machine to use SNMP services. Trap Item Target Trap Description Select whether to enable the machine to send traps to the management host (NMS). When disabled, [SNMP Management Host 1] and [SNMP Management Host 2] below become unavailable. SNMP Management Host 1 Enter the IP address or host name of a management host. Can contain up to 64 characters.
Configuring the Network Settings Item Contact Description Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. Configuring the SMTP Settings Click the [SMTP] tab on the network settings page to configure the SMTP settings. SMTP Item Description Primary SMTP Server Enter the IP address or host name of the SMTP/POP3 server. Can contain up to 64 characters. Port No.
8. Configuring the Machine Using Web Image Monitor Item Device E-mail Address Description Enter the machine’s e-mail address. This address is used as the sender's address of e-mail messages sent from this machine, such as notification e-mails and Internet Faxes. Can contain up to 64 characters. Server Timeout (seconds) Enter the number of seconds the machine waits before considering an SMTP operation to have timed out (1 to 999). Time Zone Select a time zone according to your geographic location.
Configuring the Network Settings Item Authentication Description Select an authentication method from the following: [None]: Password will not be encrypted. [APOP Authentication]: Password will be encrypted. [Auto]: Password will be encrypted or not encrypted according to the POP3 server’s settings. Configuring the Internet Fax Settings Click the [Internet Fax] tab on the network settings page to configure the Internet Fax settings.
8. Configuring the Machine Using Web Image Monitor Item POP Server: E-mail Reception Setting Description Select whether to leave or delete e-mails in the POP3 server after receiving them. [No]: Delete e-mails from the server after receiving them. [Save E-mail]: Leave e-mails on the server after receiving them. [Save Only Error Info]: Delete e-mails that are successfully received from the server only.
Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. Configuring the IPsec Global Settings Click the [IPsec Global Settings] tab on the IPsec settings page to configure the IPsec global settings.
8. Configuring the Machine Using Web Image Monitor • For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to [Inactive], see Web Image Monitor Help. Configuring the IPsec Policy Click the [IPsec Policy List] tab on the IP security settings page to display the list of registered IPsec policies. Item Description No. IPsec policy number. Name Displays the name of the IPsec policy.
Configuring the IPsec Settings IP Policy Settings Item Description No. Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list. If the number you specify is already assigned to another policy, the policy you are configuring will take the number of the earlier policy, and the earlier policy and any subsequent policies will be renumbered accordingly.
8. Configuring the Machine Using Web Image Monitor Item Action Description Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. • [Require Security]: IPsec is applied to IP packets that are both sent and received. If you have selected [Require Security], you must configure [IPsec Settings] and [IKE Settings].
Configuring the IPsec Settings Item Authentication Algorithm for ESP Description Specify the authentication algorithm to be applied when [ESP] is selected for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume. The SA will expire when the time period you specify elapses or the volume of data you specify reaches the volume carried.
8. Configuring the Machine Using Web Image Monitor • For details about IPsec, see p.423 "Transmission Using IPsec".
Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.
8. Configuring the Machine Using Web Image Monitor • Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray before printing reports. • For details about automatic fax journal printing, see p.261 "Fax Feature Settings". • For details about priority tray settings, see p.317 "Specifying the Priority Tray". • For details about loading paper, see p.95 "Loading Paper".
Configuring the Administrator Settings Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. Configuring the Administrator Password and E-mail Address Click the [Administrator] tab on the administrator settings page to configure the administrator password and e-mail address.
8. Configuring the Machine Using Web Image Monitor Resetting the Machine’s Settings Click the [Reset Settings] tab on the administrator settings page to reset the machine's settings. Reset Settings Item Description Reset Network Settings Select to restore network settings to their defaults. Reset Menu Settings Select to restore settings that are not related to the network to their defaults. Clear Scan Destination Select to clear the scan destinations.
Configuring the Administrator Settings Backup Setting Item Back up Network Settings Description Backs up settings configured under the [Network Settings] and [Administrator Tools]. Note that, however, [Max. E-mail Size] setting under [Network Application] will not be backed up here; it will be backed up by [Back up Menu Settings] instead. Back up Menu Settings Backs up settings that are not related to the network. Back up Scan Destination Backs up scan destinations to a file.
8. Configuring the Machine Using Web Image Monitor Restoring the Machine's Settings from a Backup File Click the [Restore Setting] tab on the administrator settings page to restore the machine's settings from a previously created backup file. • When the machine is returned from repair, it is important that you restore the machine's settings from the backup files. The machine's settings are returned to the default after repair.
Configuring the Administrator Settings Set Date Item Description Year Enter the current year (2000 to 2099). Month Enter the current month (1 to 12). Day Enter the current day (1 to 31). Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Set Time Item Description Time Format Select 24- or 12-hour time format. Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected. hour (0-23) Enter the current hour if 24-hour time format is selected (0-23).
8. Configuring the Machine Using Web Image Monitor Energy Saver Mode Item Energy Saver Mode 1 Description Select [Active] to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.
9. Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.350 "Common Problems" • p.352 "Paper Feed Problems" • p.365 "Print Quality Problems" • p.366 "Printer Problems" • p.370 "Copier Problems" • p.372 "Scanner Problems" • p.373 "Fax Problems" • p.379 "Error and Status Messages on the Screen" • p.389 "Replacing Print Cartridges" • p.
9. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem 350 Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The machine does not turn on. The power cord is not connected properly. An error message is shown on the machine's screen. An error has occurred. See p.379 "Error and Status Messages on the Screen". Pages are not printed.
Common Problems • If any of these problems persist, turn off the power, pull out the power cord, and contact your sales or service representative.
9. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution • Use supported types of paper. See p.82 "Supported Paper for Each Tray". Paper does not feed smoothly. • Load paper correctly, making sure that the paper guides are properly adjusted. See p.95 "Loading Paper". • If the paper is curled, straighten the paper. • Take out the paper from tray and fan it well.
Paper Feed Problems Problem Solution • Fan the paper well before loading. Also make sure that the edges are even by tapping the stack on a flat surface such as a desk. • Make sure that the paper guides are in the right position. • Use supported types of paper. See p.82 "Supported Paper for Each Tray". Multiple sheets of paper are fed at one time. • Load paper only as high as the upper limit markings on the paper guide. • Make sure that the friction pad, paper feed roller or registration roller is clean.
9. Troubleshooting Problem Solution Images are printed diagonally to the pages. If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. CER091 Removing Printing Jams If a paper jam occurs, one of the following messages appears on the screen: • “Misfeed: Dup. Unit Remove Paper” • “Internal Misfeed” • “Misfeed: Stnd. Tray” • “Misfeed: Paper Tray” Open the front cover and check the following positions, in the order indicated, to locate the jammed paper.
Paper Feed Problems 1 2 3 CES150 1. Fusing Unit If paper is jammed in the fusing unit, see p.355 "If paper jams inside the fusing unit". 2. Tray If paper is jammed in the tray, see p.357 "If paper jams inside a tray". 3. Transfer Unit If paper is jammed in the transfer unit, see p.359 "If paper jams inside the transfer unit". If paper jams inside the fusing unit If paper jams inside the fusing unit, follow the procedure below to remove it. • The inside of this machine becomes very hot.
9. Troubleshooting 1. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 2. Lower the fusing unit lever, and pull out the jammed paper carefully. CES257 Pull the paper downward to remove it. Do not pull it upward. CES144 If you cannot find the jammed paper, check for it by pulling down the guide.
Paper Feed Problems CES145 3. Pull up the fusing unit levers. CES258 4. Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. If paper jams inside a tray If paper jams in tray 1 or 2, follow the procedure below to remove it.
9. Troubleshooting 1. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 2. Pull out the jammed paper carefully. CES083 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out.
Paper Feed Problems 3. Using both hands, carefully push up the front cover until it closes. CES142 • Do not pull out the paper tray (Tray 1). • If paper is jammed in tray 2 but is difficult to locate, pull out tray 2 to remove it. After removing the paper, carefully push tray 2 all the way back inside the machine. • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
9. Troubleshooting 2. Carefully remove any paper that is jammed under the transfer unit. CER046 If you cannot find the jammed paper, look inside the machine. 3. Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
Paper Feed Problems 1. Open the ADF cover. CES100 2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. CES101 3. If you cannot pull out the jammed original easily, move the lever slightly to the machine rear, and then pull it up to unlock the paper feed roller.
9. Troubleshooting 4. Lift the paper feed roller slightly and pull it out toward you. CES113 5. Gently pull the jammed original to remove it. CES114 6. If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area.
Paper Feed Problems 7. Gently pull the jammed original to remove it. CES121 8. Put the paper feed roller back in with the roller part facing downwards. CES115 9. Lower the lever until it clicks into place.
9. Troubleshooting 10. Close the ADF cover. CES102 11. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. CES153 12. Close the ADF.
Print Quality Problems Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality. Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the machine's location. Make sure that the machine is on a level surface. Place the machine where it will not be subject to vibration or shock. Unsupported types of paper is used.
9. Troubleshooting Printer Problems This section describes printing problems and possible solutions. Problem Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. An error occurs. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing. If the problem is not resolved, close unneeded processes too.
Printer Problems Problem Solution • The machine already has 5 jobs or 5 MB of Locked Print data. Print or delete an existing Locked Print file. For details, see p.140 "Printing a Locked Print file" or p.141 "Deleting a Locked Print file". A Locked Print file is canceled. • Even if the machine cannot store any more Locked Print files, the machine holds the new Locked Print file for the period of time specified in [Locked Print] under system settings before canceling that file.
9. Troubleshooting Problem Solution • Paper is damp. Use paper that has been stored properly. See p.82 "Paper and Other Media". • Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings]. Note that if you select [Lvl.2: Medium] or [Lvl.3: Strong], the first print takes longer than subsequent prints to complete. • If you enable [Toner Saving] under [System Settings], printing is generally less dense. The whole printout is blurred.
Printer Problems Printed Colors Do Not Match Displayed Colors If the colors of images displayed on the computer screen do not match print results, the cause may be one of the following. Possible Cause Solution Color printing was not specified for the data. Check that both the application and the driver are configured for color printing. For details, see the printer driver Help. Print quality settings have not been configured. Configure the print quality settings.
9. Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem Photocopied pages are not in correct order. Solution On the control panel, change the [Sort] setting under copy settings to collate pages as you require. For details about [Sort], see p.249 "Copy Settings". The original is not set correctly. Photocopied paper is blank. When using the exposure glass, place originals copy side down. When using the ADF, place them copy side up. See p.
Copier Problems Problem Solution • Image density is too high. Adjust the image density. See p.168 "Adjusting Image Density". • Toner on the printed surface is not dry. Photocopied paper is dirty. Do not touch printed surfaces immediately after copying. Remove freshly printed sheets one by one, taking care not to touch printed areas. • The exposure glass or ADF is dirty. See p.401 "Cleaning". • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry.
9. Troubleshooting Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The ADF or ADF cover is open. If the ADF or ADF cover is The machine does not start scanning. open, you cannot scan using the ADF. Close the ADF or ADF cover. The scanned image is dirty. 372 • The exposure glass or ADF is dirty. See p.401 "Cleaning". • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry.
Fax Problems Fax Problems This section describes fax problems and possible solutions. When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under "Results" on the fax journal or transmission status report, and what to do when a particular error code appears. "X" indicates a number in an error code that appear differently depending on a specific situation.
9. Troubleshooting Error Code Solution An error occurred while sending a fax. • Confirm that the telephone line is properly connected to the machine. 1XXX32 to 1XXX84 • Disconnect the telephone line from the machine, and connect a standard telephone in its place. Confirm that you can make calls using the telephone. If you cannot make calls this way, contact your telephone company. • If the problem persists, contact your sales or service representative.
Fax Problems Error Code 3XXX11 Solution Connection to the server failed while sending an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used). See p.324 "Configuring the Network Settings". 3XXX12 E-mail transmission failed while sending an Internet Fax. • There was an error in the header of the e-mail.
9. Troubleshooting Error Code 4XXX21 Solution Connection to the server failed while receiving an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used). See p.324 "Configuring the Network Settings". 4XXX22 E-mail reception failed while receiving an Internet Fax. • LIST command to the POP3 server failed.
Fax Problems Error Code 4XXX43 Solution A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. • The resolution of the TIFF file was not supported, or the width of the TIFF file was A3 or B4. Ask the sender to check the TIFF file. 4XXX45 A TIFF file could not be received via Internet Fax properly.
9. Troubleshooting Problem Cannot print received faxes. Faxes you sent appear spotty or dirty when received. 378 Solution • The paper tray is empty. Load paper in the paper tray. See p.95 "Loading Paper". • The paper tray does not contain paper of the right size. Load paper of the right size in the paper tray. • The exposure glass or ADF is dirty. See p.401 "Cleaning". • Before placing originals on the exposure glass, make sure that ink or correction fluid is dry.
Error and Status Messages on the Screen Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears. Messages are listed in alphabetical order in the table below. "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes or types, tray names, or toner colors. Message Causes Solutions • The paper tray was empty. Load paper in the paper tray.
9. Troubleshooting Message ADF Original Misfeed Open ADF Cover and Causes An original has been jammed inside the ADF. Remove paper. Almost Full Waste Toner Bottle F/Folio/ FoolScap/16K 2-sided copy could not be performed because the tray does not contain the valid size paper, which are A4, B5, Letter, Legal, Executive, 8" × 13", 81/2" × 13", Folio, or 16K. Available: 2 Sided Copy Tray 1 or Tray 2 2-sided copy could not be performed because paper is set to be fed from the bypass tray.
Error and Status Messages on the Screen Message Cannot copy. Set Original to ADF Causes 2-in-1, 4-in-1, or 2-sided copy could not be performed because the originals were not placed in the ADF. Solutions • Use the ADF, even when copying a single sheet. • If you need to use the exposure glass, turn off [Comb. 2 on 1], [Comb. 4 on 1], or [2 Sided Copy] under copy settings, and then try again. See p.249 "Copy Settings".
9. Troubleshooting Message Causes Solutions • Confirm that the fax number you dialed is correct. • Confirm that the destination is a fax machine. Dial Failed The fax could not be sent. • Confirm that the line is not busy. • You may need to insert a pause between dial digits. Press the [Pause/ Redial] key after, for example, the area code. 382 • Configure [Resolution] under scanner settings to reduce the scanning resolution. See p.255 "Scanner Settings". Exceeded Max.
Error and Status Messages on the Screen Message Causes Solutions Indep.Sply.Toner: X A non-supported print cartridge is installed for the indicated color. Remove and replace it with a print cartridge specified by an authorized dealer. Internal Misfeed Paper has been jammed in the machine. Remove the jammed paper. See p.354 "Removing Printing Jams". Memory has almost reached capacity during sort copy.
9. Troubleshooting Message Memory Overflow Causes • The machine's memory reached capacity while scanning the first page of the original to store a fax job in memory before transmission. Solutions Resend the fax in parts as several smaller individual faxes, or send at a lower resolution. • The machine's memory reached capacity while sending a fax via LAN-Fax. Memory has reached capacity while scanning the second or later pages of the original when trying to send a fax in Memory Transmission mode.
Error and Status Messages on the Screen Message Out of Paper: X Out of Toner: X Causes Solutions The indicated tray has run out of paper. Load paper to the indicated tray. See p.95 "Loading Paper". • Press [No] to cancel the job and replace the indicated print cartridge. See p.389 "Replacing Print Cartridges". Continue printing? The machine has run out of the indicated toner. Please Restart Machine The machine needs to be restarted. Turn off the power, and then turn it back on.
9. Troubleshooting Message Causes Solutions Server Connection Failed A scanned file could not be sent because the destination could not be reached. Confirm that the destination is registered correctly, and then try the operation again. Server Response Error An error occurred in communication with the server before beginning transmission. Service call - X A fatal hardware error has occurred, and the machine cannot function.
Error and Status Messages on the Screen Message Causes Solutions The print cartridge has not been installed or has not been installed correctly. Reinstall the print cartridge. See p.389 "Replacing Print Cartridges". TX Comm. Error A transmission error occurred, and the fax could not be transmitted correctly. If the [Auto Redial] setting is enabled, the machine will redial the number and try again.
9. Troubleshooting 388 Message Causes Solutions USB Memory Overflow Press Clear key The Scan to USB function failed because there was not enough memory on the USB flash disk. Use a USB flash disk with enough memory. Write Protect Press Clear key The Scan to USB function failed because the machine could not access the USB flash disk properly. Use a USB flash disk that is not passwordor write-protected.
Replacing Print Cartridges Replacing Print Cartridges • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame. • Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies and small children at all times.
9. Troubleshooting • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • Store print cartridges in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity.
Replacing Print Cartridges CER088 • Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below. CES032 • When removing print cartridges, be careful not to touch the Laser Scanning Unit on the underside of the upper cover (the position shown by the arrow in the illustration below). CES137 • If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner.
9. Troubleshooting CES138 2. Carefully lift out the print cartridge vertically, holding its center. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K). CES139 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the old print cartridge on paper or similar material to avoid dirtying your workspace. • The toner color is indicated by the label on each print cartridge. 3.
Replacing Print Cartridges 4. Hold the print cartridge and shake it from side to side five or six times. CER236 Even distribution of toner within the bottle improves print quality. 5. Remove the cover from the print cartridge. CER010 6. Check the toner color and corresponding location, and then carefully insert the print cartridge vertically. CES255 7. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers.
9. Troubleshooting CES140 8. Put the cover that you removed in step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box. CER055 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes. • Comply with the print cartridge Recycling Program, whereby used print cartridges are collected for processing. For details, ask your sales or service representative.
Replacing the Waste Toner Bottle Replacing the Waste Toner Bottle • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Wait at least 30 minutes after disconnecting the power plug before removing the transfer unit. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Keep the polythene materials (bags, gloves, etc.
9. Troubleshooting • Make sure the transfer unit is installed. If the transfer unit is not installed, install it before turning on the power. • Comply with the waste toner bottle Recycling Program, whereby used waste toner bottles are collected for processing. For details, ask your sales or service representative. • Before removing the waste toner bottle from the machine, spread paper or similar material around the area to keep toner from dirtying your workspace. 1.
Replacing the Waste Toner Bottle 4. Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. CES073 5. Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out. CES074 CES075 To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while pulling it out.
9. Troubleshooting CES076 6. Close the bottle cap. CER039 CER089 7. Hold the center of the new waste toner bottle, and then carefully insert it halfway into the machine body. Leave the bottle cap open.
Replacing the Waste Toner Bottle CES078 To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while inserting it. CES079 8. Push in the waste toner bottle until it clicks into place. Push the middle part all the way in.
9. Troubleshooting 9. Place the transfer unit down on the front cover. CES081 10. Slide the transfer unit along the guide rails into the machine. When it stops, push on the PUSH mark until it clicks into place. CER017 11. Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly.
10. Maintenance This chapter describes how to maintain the machine. Cleaning Cautions to Take When Cleaning • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine's internal components require maintenance, adjustment, or repair.
10. Maintenance Cleaning the Toner Density Sensor Clean the machine when the error message instructing you to do so appears. This procedure explains how to clean the toner density sensor of the yellow print cartridge as an example of how to clean a sensor. • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). 1. Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the ADF is closed. CES138 2.
Cleaning 3. Slide the toner density sensor lever once to the left. CER056 Slide the lever only once. 4. Carefully insert the print cartridge removed in step 2 vertically. CES088 5. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed.
10. Maintenance Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur. In this case, clean the friction pad and paper feed roller as follows: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine. Failing to take these precautions could result in fire or electric shock. • Do not pull out the paper tray forcefully.
Cleaning 4. Wipe the friction pad with a damp cloth. CER058 5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture. CES146 6. Push the metal plate down until it clicks into place to lock it.
10. Maintenance 7. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. CES062 8. Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed. 9. Turn on the power. • If jams or multi-sheet feeds occur after cleaning the friction pad, contact your sales or service representative.
Cleaning • Do not put your hands inside the machine when the input tray is removed. Some internal parts become hot and are a burn hazard. • Do not use chemical cleaning fluids or organic solvents such as thinner or benzine. • Do not touch the transcription roller (shown in the illustration below). 1. Turn off the power. 2. Unplug the power cord from the wall outlet. Remove all the cables from the machine. 3. Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface.
10. Maintenance 4. Wipe the inside of the paper tray with a cloth. CER217 5. Push the metal plate down until it clicks into place to lock it. CER031 6. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place.
Cleaning 7. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Be sure to set the registration roller in the position shown by the arrow in the illustration below. CES089 Clean the registration roller if prints are smeared after a paper jam is cleared. 8. Clean the registration roller by applying a soft damp cloth while turning it. 9. Using both hands, carefully push up the front cover until it closes. CES142 10. Plug in the power cord securely.
10. Maintenance Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture. CES090 Cleaning the Auto Document Feeder The following procedure describes how to clean the ADF. 1. Lift the ADF.
Moving the Machine Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. • If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting in injury. • The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs.
10. Maintenance Moving over a Short Distance • Do not remove the print cartridges when moving the machine. 1. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine. 2. If tray 2 is installed, remove it. 3. Return the scanning unit inside the machine to its original position using [Scanner Carriage] under [System Settings]. 4.
Moving the Machine 1. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine. • All paper trays are empty. 2. If tray 2 is installed, remove it. 3. Return the scanning unit inside the machine to its original position using [Scanner Carriage] under [System Settings]. • Toner might spill inside the machine if the machine is not kept level during transit.
10. Maintenance Disposal Ask your sales or service representative for information about correct disposal of this machine.
If the Machine is Not Going to Be Used for a Long Time If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock. • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). • Unplug the power cord from the wall outlet before you move the machine.
10. Maintenance 3. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 4. Lower the fusing unit lever. CES257 5. Close the front cover with both hands carefully. CES142 • This step is not necessary if the machine's power switch is on but the machine has been inactive for a long time. Using the Machine Again After It Has Been Inactive for a Long Period Use the following procedure to start using the machine again after it has been inactive for a long period.
If the Machine is Not Going to Be Used for a Long Time 1. Plug in the power cable. 2. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 3. Pull up the fusing unit lever. CES258 4. Close the front cover with both hands carefully. CES142 5. Turn the power switch to “ On”.
10. Maintenance Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to inquire about topics not covered in this manual.
Consumables Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridges Print cartridge Average printable number of pages per cartridge *1 Black 6,500 pages Cyan 6,000 pages Magenta 6,000 pages Yellow 6,000 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19798 and the image density set as the factory default.
10. Maintenance Waste Toner Bottle Name Waste Toner Bottle Average printable number of pages *1 25,000 pages *1 A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. • The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity. • If the waste toner bottle is not changed when necessary, printing will become impossible.
11. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this machine that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings. • For details about specifying the IPv6 settings, see p.279 "Network Settings" or p.324 "Configuring the Network Settings".
11. Appendix Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes.
Transmission Using IPsec Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis. • IPsec is not applied to data obtained through DHCP, DNS, or WINS.
11. Appendix AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically. AH Protocol + ESP Protocol When combined, the ESP and AH protocols provide secure transmission through both encryption and authentication.
Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine PC 1. Set the IPsec settings on Web Image Monitor. 1. Set the same IPsec settings as the machine on PC. 2. Enable IPsec settings. 2. Enable IPsec settings. 3. Confirm IPsec transmission. • After configuring IPsec, you can use "ping" command to check if the connection is established correctly.
11. Appendix Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows XP in an IPv4 environment as an example. 1. On the [Start] menu, click [Control Panel], [Performance and Maintenance], and then click [Administrative Tools]. 2. Double-click [Local Security Policy]. 3.
Transmission Using IPsec 22. Select "My IP Address" in "Source address", and then click [Next]. 23. Select "A specific IP Address" in "Destination address", enter the machine's IP address, and then click [Next]. 24. For the IPsec protocol type, select "Any", and then click [Next]. 25. Click [Finish]. 26. Click [OK]. 27. Select the IP filter that you have just created, and then click [Next]. 28. Select the IPsec security filter, and then click [Edit]. 29.
11. Appendix [58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security] to [Permit]. 38. Click [OK]. 39. Click [Close]. The new IP security policy (IPsec settings) is specified. 40. Select the security policy that you have just created, right click on it, and then click [Assign]. IPsec settings on the computer are enabled. • To disable the computer's IPsec settings, select the security policy, right click, and then click [Unassign].
Specifications of the Machine Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning • Exposure glass A4, Letter (81/2 " × 11 ") • ADF Legal (81/2 " × 14 ") Maximum paper size for printing Legal (81/2 " × 14 ") Warm-up time Less than 30 seconds (23 °C, 71.
11. Appendix • Tray 2 (option) 500 sheets (80 g/m2, 20 lb.) • Bypass tray One sheet (80 g/m2, 20 lb.) ADF capacity 35 sheets (80 g/m2, 20 lb.) Paper weight • Tray 1 60 to 160 g/m2 (16 to 42 lb.) • Tray 2 (option) 60 to 105 g/m2 (16 to 28 lb.) • Bypass tray 60 to 160 g/m2 (16 to 42 lb.
Specifications of the Machine Printer Function Specifications Printing speed Black and white: 20 pages per minute (A4), 21 pages per minute (Letter) Color: 20 pages per minute (A4), 21 pages per minute (Letter) Resolution 600 dpi (Maximum: 2400 × 600 dpi) First print speed 14 seconds or less (A4/Letter, 600 × 600 dpi) Interface • Ethernet (10BASE-T, 100BASE-TX) • USB 2.
11. Appendix Multiple copy speed Black and white: 20 pages per minute Color: 20 pages per minute Reproduction ratio • Fixed ratio: 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% Zoom ratio: 25 to 400% (600 × 300 dpi, 600 × 600 dpi) • Fixed ratio: 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Zoom ratio: 25 to 400% (600 × 300 dpi, 600 × 600 dpi) Copy quantity 99 Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.
Specifications of the Machine • ADF 600 × 600 dpi Gradation Input: 16 bit color processing Output: 8 bit color processing Scanning time Black and white: 5 seconds or less Color: 10 seconds or less (A4/200 dpi/Compressed) Not including transfer time. ADF throughput Black and white: 120 mm per second Color: 60 mm per second (200 dpi) Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX), USB2.0 (Scan to USB) • Scanning from a computer Ethernet (10BASE-T, 100BASE-TX), USB 2.
11. Appendix 8 dots per mm × 7.7 line per mm (200 × 200 dpi) Transmission time 3–4 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart) Transfer rate 33.6 kbps to 2400 bps (auto shift down system) Data compression method MH, MR, MMR, JBIG Memory capacity More than 100 sheets (8 dots per mm × 3.
Specifications of the Machine Original size A4 (Length is up to 356 mm) Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.
11. Appendix Specifications of Options This section lists the specifications of the various options. Paper Feed Unit Paper capacity 500 sheets Paper size A4, Letter (81/2” × 11”) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) Paper weight 60 to 105 g/m2 (16 to 28 lb.) Weight Less than 4 kg (8.9 lb.
Electromagnetic Interference Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: • Move the television or radio as far as possible from the machine. • Change the position of the antenna of the television or radio. • Use a different wall outlet on a different circuit.
11. Appendix Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers.
INDEX 2 in 1.............................................................22, 160 2-sided copy.................................................23, 165 4 in 1.............................................................22, 160 A About originals....................................................118 Address book..............................................173, 268 Address book (LAN-Fax)........219, 220, 221, 222, 223, 224 Address Book key..................................................
E E-mail notification 1............................................328 E-mail notification 2............................................328 Economy color prints..........................................306 Electromagnetic interference..............................437 Encryption............................................................423 Encryption key exchange...................................425 Energy saver..........................................................57 Energy saver mode..................
L Label paper............................................................86 LAN-Fax.......................................29, 219, 226, 230 LAN-Fax driver properties..................................231 Language....................................................291, 304 LED lamps...............................................................66 Legal size...............................................................99 Letterhead..............................................................
Power on................................................................52 Power socket..........................................................32 Power switch....................................................32, 52 Preprinted paper...................................................86 Prepunched paper.................................................86 Presto! PageManager.........................................190 Print cartridge.......................................34, 389, 419 Print fax header........
System.........................................................296, 329 System auto reset timer.......................................291 System information..............................................305 System settings............................................270, 311 T TCP/IP status.......................................................324 Telephone line.................................................67, 75 Telephone network.........................................67, 75 Thick paper 1................
MEMO 444 M100
© 2012
DX-C200 Operating Instructions User Guide M100-7600