ELECTRONIC CASH REGISTER MODEL ER-A440 INSTRUCTION MANUAL
CAUTION: The cash register and the remote drawer should be securely fitted to the supporting platforms to avoid instability when the drawers are open. CAUTION: The socket-outlet shall be installed near the equipment and shall be easily accessible. VORSICHT: Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein. ATTENTION: La prise de courant murale devra être installée a proximité de l’équipement et devra être facilement accessible.
INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model ER-A440. Please read this Manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference, it will help you, if you encounter any operational problems. IMPORTANT • Install your register in a location that is not subject to direct radiation, unusual temperature changes, high humidity or exposed to water sources.
CONTENTS INTRODUCTION ····················································································································································1 IMPORTANT ··························································································································································1 PRECAUTION························································································································································1 CONTENTS··
Job-Code-Based Programming ························································································································27 1 Setting the date and time·························································································································27 Setting the date (#2610) ·······················································································································27 Setting the time (#2611) ·······································
RS-232C channel assignment (#2690) ································································································62 Secret codes to control access to the PGM1 mode, X1/Z1 mode and X2/Z2 mode (#2630, 2631, 2632) ·····························································································································63 Currency description text programming (#2334) ·················································································63 Assigning the drawer numb
Difference subtotal (Differ ST) ············································································································100 3 Finalization of transaction ······················································································································101 Cash or cheque tendering ··················································································································101 Mixed tendering (cheque + cash) ·········································
EXTERNAL VIEW Front view Customer display (Pop-up type) Printer cover Receipt paper Operator display Journal window Mode switch Keyboard RS-232C connector cover Drawer lock Drawer Rear view Validation opening 6
PRINTER INSTALLING AND REMOVING THE PRINTER COVER When removing the printer cover, lift up its rear. When installing the printer cover, hook it on the pawls on the cabinet and shut it. Take-up spool Paper roll location Paper chute Receipt paper release lever Journal paper release lever Ink ribbon cassette • Paper release lever Used to load or unload the machine with paper roll (receipt and journal paper). Keep the lever down to take in or out the paper roll.
KEYBOARD 1 Standard keyboard layout PLU/SUB # RECEIPT JOURNAL RCPT Note CL NS AMT VAT 5 10 15 20 7 8 9 4 9 14 19 4 5 6 3 8 13 18 EX1 CASH # EX2 CR3 CR1 CR2 CH1 CH2 %1 PO RA AUTO 1 1 2 3 2 7 12 17 ST %2 RF AUTO 2 0 00 • 1 6 11 16 TL All the keys but the receipt paper feed and journal paper feed keys can be re-positioned. If you want to change the layout, contact your dealer.
EX1 EX2 AUTO 3 Foreign currency exchange 1 and 2 keys Automatic sequencing 3 through 10 keys AUTO 10 CR1 Credit 1 through 3 keys CR3 CH1 RA2 Received-on-account 2 key PO2 Paid-out 2 key CR4 Credit 4 key CA2 Cash total 2 key Cheque 1 and 2 keys CH2 ST Subtotal key EX3 TL Total (cash total) key EX4 000 Numeric key CH3 Foreign currency exchange 3 and 4 keys Cheque 3 and 4 keys CH4 21 VAT SHIFT Department keys DIFFER ST 50 %3 Value added tax shift key Difference subtotal key VP
KEYS AND SWITCHES 1 Mode switch and mode keys The mode switch can be operated by inserting one of the three supplied mode keys - manager (MA), submanager (SM), and operator (OP) keys. These keys can be inserted or removed only when the switch is in the “REG” or “ ” position. Operative range • Manager key (MA) • Submanager key (SM) MA P SM MA O SM REG OP X / Z MGR X1/Z1 PGM1 X2/Z2 PGM2 • Operator key (OP) The mode switch has these settings: OP : This mode locks all register operations.
DISPLAYS Operator display Customer display (Pop-up type) PLU/SUB DEPT REPEAT RCPT OFF Cashier/clerk code CID sentinel indicator Amount: Appears in the far-right eight (max.) positions. Cashier code: Appears in the second and third positions (two digits). Clerk code: Appears in the second and third positions (two digits) with “C” in the fifth position. Number of repeats for repetitive registrations: The number of repeats is displayed, starting at “2” and incremented with each repeat.
FOR THE MANAGER PRIOR TO PROGRAMMING 1 General instructions This chapter illustrates how to program your cash register. All the programming items can be programmed by the Job-Code-Based Programming described later. However, your machine allows you to program some items using the Direct Programming, which does not require you to enter the job code. Job-Code-Based Programming Simplified procedure XXXX ≈ .
• Numerals, letters and symbols are programmable simply by pressing the corresponding keys. • Characters may only be entered in single size or in double size. By default, the single-size character mode is selected. To enter a character in double size, press the Î key before you enter the corresponding character. Example To program the word “SHARP” in double size, do the following key-in.
Alphanumeric character code table ✱ ✱ (DC): Double-size character code 14 Code Character Ä 091 Ö 092 Ü 093 ^ 094 _ 095 096 ’ a 097 b 098 c 099 d 100 e 101 f 102 g 103 h 104 i 105 j 106 k 107 l 108 m 109 n 110 o 111 p 112 q 113 r 114 s 115 t 116 u 117 v 118 w 119 x 120 y 121 z 122 { 123 | 124 } 125 ß 126 ¢ 127 !! 128 129 1 130 2 131 3 132 4 133 1/2 134 F/T 135 ← Code Character → 136 137 138 139 140 141 F 142 T 143 ↓ 144 ç ° 145 146 ¿ 147 Ù 148 à 149 Æ 150 ø 151 Å 152 ¤ 153 é 154 è 155 Pt 156 i 157 Ñ 158
PROGRAMMING Your machine allows you to program in two modes: PGM1 and PGM2. The PGM1 mode is for programming those items that need to be changed often: unit prices of departments/PLUs, and percentages. The PGM2 mode is used for programming all PGM1-mode programs and those items that require less frequent changes: date, time, tax rate, and the functions of each key. We describe below the programming or setting procedures of various items.
Time PGM 2 Set the time using the 24-hour format. For example, when the time is set to 2:30 AM, enter 230; and when it is set to 2:30 PM, enter 1430. Once you set the time, the internal clock unit will continue to run as long as the built-in battery is alive and update the date (day, month, year) properly. Procedure XXXX Time (max.
Print Dept. code Unit price Functional selection PGM 2 Procedure To keep the current setting Department key Department key ≈ *A B C D E F G H I J ; To program for the following dept. Department key c To program for another dept. * Item: A Always enter 0.
Normal department/SICS (Single Item Cash Sale) / SIF (Single Item Finalization) • If an entry of a department programmed for SICS is made first, the sale will be finalized as soon as the department key is pressed. If the entry is made after entering a department not programmed for SICS, the sale will not be finalized until the ; key is pressed. • Whenever a sale is made to a department set for SIF, the sale is finalized as soon as the department key is pressed.
3 Price lookup (PLU) programming A PLU code can be up to six digits (free code). Unit price PGM 1 PGM 2 Procedure Direct PLU key To keep the current setting ß XXXXXX : *Unit price ; PLU code *Unit price: max. six digits (9999.99) Example Programming the unit price 1.25 for PLU code 1 1. Enter the PLU code “1” and press the ß key. 2. 1ß 000001 0.00 Enter the unit price “125.” 125 000001 125 3. Press the : key to program this setting. : 000002 0.00 4.
* Item: A Sign (plus/minus) B VAT6 or TAX6 C VAT5 or TAX5 D VAT4 or TAX4 E VAT3 or TAX3 F VAT2 or TAX2 G VAT1 or TAX1 H Mode Note Selection: Plus Minus No Yes No Yes No Yes No Yes No Yes No Yes Prohibit mode Subdepartment mode PLU mode PLU/subdepartment mode Delete mode Entry: 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 2 3 4 Sign (plus/minus) The function of every PLU/subdepartment varies according to the combination of its sign and the sign of its associated department as follows: Department + – + –
Example 1. Programming for PLU code 1 as follows: A=0, B=0, C=0, D=0, E=0, F=0, G=1, and H=2. Enter the PLU code “1” and press the ß key twice. ABCDEFGH 1ß ß P 00000002 00000012 P 00000012 P 00000002 2. Set the parameters A to H. •You can go to the desired position with the º or . key. 3. Press the ≈ key to program this setting. ≈ 4. Press the ; key to finalize the programming and generate a programming report. ; 0.
3. 4. Press the department 2 key to assign PLU code 2 to department 2. 2 Press the ; key to finalize the programming and generate a programming report. ; 000003 01 0.00 Print Associated dept. 4 Programming for discount keys Deduction amount (-) PGM 1 PGM 2 Procedure - To keep the current setting * Deduction amount : ; ≠ *Deduction amount: 0 - 999999 Example Assigning “10.00” to the - key 1. Press the - key. 2. Enter the deduction amount “1000.” 3. 4. - 001 0.
High amount lockout (HALO) and +/- sign (-) PGM 2 Procedure -- To keep the current setting ≈ *A B C ; ≠≠ * Item: A Sign (plus/minus) B C Note Selection: Plus Minus Entry: 0 1 1 through 9 0 through 7 Significant digit for HALO Number of zeros to follow the significant digit for HALO HALO (High Amount Lockout) BC is the same as B x 10 C. For example, presetting 14 (100.00) here means that amount entries of up to 100.00 are allowed in the REG mode.
5 Programming for percent keys Percent rate (%) PGM 1 PGM 2 Procedure ∞ • To keep the current setting * Percent rate : ; * Percent rate: 0.00 - 100.00 Note You must use a decimal point when setting percentage rates that are fractional. Example Assigning 10.25% to the ∞ key Key operation ∞ 10 .
6 Programming for exchange keys Currency exchange rate (e) PGM 1 PGM 2 Procedure To keep the current setting [ through “ * Exchange rate : ; * Currency exchange rate: 0.000000 - 999.999999 Note You must use a decimal point when setting conversion rates that are fractional. Example Assigning 0.6068 to the [ key Key operation Print [ 0 .
8 Programming the tax rate Tax rate PGM 2 Procedure To program zero ◊ *A ≈ **Sign and tax rate ≈ Lowest taxable amount 1 -6 ; max. five digits: 0.00 to 999.99 * A: Enter a corresponding tax rate number. For example, when you program a tax rate as tax rate 1, enter “1”, and when you program it as tax rate 6, enter “6”. ** Sign and tax rate: XYYY.YYYY Tax rate= 0.0001 to 100.0000 Sign -/+ = 1/0 Note • The lowest taxable amount is valid only when you select add on tax system.
Job-Code-Based Programming This section illustrates how to program items using job codes. Using job codes allows you to program a wide variety of items in comparison with direct programming. Start this programming by entering a corresponding job code as shown below. 2110 .
Example Key operation Print 2611 . ≈ 1430 ; Time 2 Setting the register and consecutive numbers Setting the register number PGM 2 2612 When your store has two or more registers, it is practical to set separate register numbers for their identification. You may set them in a maximum of six digits. Procedure To set the register number “0” 2612 . ≈ Example Register number (one to six digits) ; Key operation Print 2612 .
Example Key operation Print 2613 . ≈ 1000 ; Consecutive number 3 Programming the tax rate The tax rate PGM 2 2711 Direct Procedure When the lowest taxable amount is zero 2711 . ≈ A* 1 to 6 ≈ **Sign and tax rate ≈ Lowest taxable amount ; max. five digits: 0.00 to 999.99 *A: Enter a corresponding tax rate number. For example, when you program a tax rate as tax rate 1, enter 1 and when you program it as tax rate 6, enter 6. ** Sign and tax rate: XYYY.YYYY Tax rate= 0.0001 to 100.
4 Programming for departments Your machine is equipped with 20 standard departments and up to 50 optional departments. Your machine allows you to perform the following programming for each department: Functional programming PGM 2 2110 You can set each department for: Compulsory item validation print If item entries must be validated, program corresponding departments for compulsory item validation print.
Example Key operation Print 2110 . ≈ 3 ≈ 0000003 : ; A through G Tax status PGM 2 2111 Direct Assign a tax status to each department. When entries are made into taxable departments in a transaction, tax is automatically computed according to the associated tax rate as soon as the transaction is completed. Procedure To program for the dept. other than the following dept. c To keep the current setting 2111 . ≈ Dept. code ≈ *A B C D E F G : ; To program for the following dept.
Example Key operation Print 2111 . ≈ 4 ≈ 0000110 : c 10 ≈ 0000101 : ; A limit amount (HALO) of entry Tax status PGM 2 2112 Direct You can set upper limit amounts (HALO: High Amount Lockout) for each department. The limit is effective for the REG-mode operations and can be overridden in the MGR mode. HALO limit is represented by two figures as follows: Procedure c To keep the current setting 2112 . ≈ ≈ Dept. code *A B : ; The current setting is displayed. * AB is the same as A x 10B.
Alphanumeric characters PGM 2 2114 You can program a maximum of 16 characters (item label) for each department. (However, the default setting is for a 12-character label.) Select the characters you want to program, referring to section “2 How to program alphanumeric characters” in chapter “PRIOR TO PROGRAMMING”. Procedure c To program spaces 2114 . ≈ Example Character keys (max. 16 digits) ≈ Dept. code Key operation : ; Print 2114 . ≈ 1≈ STEAK : ; Label programmed for dept.
Commission group assignment 2115 PGM 2 Your machine allows you to assign a commission group (1-9) to each department. Procedure The current setting is displayed. To keep the current setting 2115 . ≈ ≈ Dept. code *A ; : To program for the follwing dept. c * A: Commission group 0-9 (0 = no commission) Example Key operation Print 2115 . ≈ 1≈1: c5≈2: ; Commission group number Group number PGM 2 2116 You can assign departments to a maximum of 14 groups (1 through 14).
Example Key operation Print 2116 . ≈ 1≈1: 2: ; Department key positioning PGM 2 Group no. 2119 You can assign a department number to each key position. Each key position has a corresponding key number. Departments may be freely selected for the number of department keys and their positions. To assign the department to a key position, select the key number of the position. For key number position, refer to section “2 Standard key number layout” in chapter “KEYBOARD”.
5 Price lookup (PLU) programming Your machine has two kinds of PLU registration methods. Direct PLU registration: Accomplished by depressing item key (direct PLU key) directly. Indirect PLU registration: Accomplished by making an entry of PLU code and pressing the ß key. Each PLU requires you to program the following: PLU code (six digits) Associated department When a PLU is associated with a department, the following functions of the PLU depend on the programming for the corresponding department.
For some items, you can program in two ways: programming an individual PLU code and for a range of sequential PLU codes. The procedure marked “For each PLU” shows individual PLU programming. “For a range of PLUs” shows sequential range PLU programming. Note Department assignment PGM 1 PGM 2 1200 2230 Direct Procedure For each PLU The current setting is displayed. .
Unit prices PGM 1 1210 PGM 2 Direct Procedure The current setting is displayed. 1210 . ≈ ≈ PLU code To keep the current setting Unit price (max. six digits) : ; c Example Key operation Print 1210 . ≈ 1 ≈ 125 : ; Unit price Base quantity PGM 1 PGM 2 1211 Procedure The current setting is displayed. To keep the current setting 1211 . ≈ ≈ PLU code Base q'ty (max. 2 digits) : ; c Example Key operation Print 1211 .
PLU/subdepartment mode 2210 PGM 2 2231 Direct Procedure For each PLU The current setting is displayed. . 2210 *1 ≈ To keep the current setting ≈ c PLU code *4 ABC ; : For a range of PLUs . 2231 The current setting of start PLU code is displayed. ≈ *2 Start PLU code ≈ *3 End PLU code To apply the current setting of start PLU code to PLUs within the range ≈ *4 ABC : ; *1,2,3: 1 through 999999 *4: Item: Selection: A and B Always enter 0.
Sign (+/-) and tax status PGM 2 2211 2232 Direct Procedure For each PLU The current setting is displayed. To keep the current setting . 2211 ≈ *1 PLU code *4 ABCDEFG ≈ : ; c For a range of PLUs . 2232 ≈ *2 Start PLU code ≈ The current setting of start PLU code is displayed.
Example For each PLU Key operation Print 2211 . ≈ 2 ≈ 0000001 : 0000000 : ; Taxable 1 For a range of PLUs Key operation Print 2232 . ≈ 11 ≈ 20 ≈ 0000001 : PLU range ; Alphanumeric characters Taxable 1 PGM 2 2214 You can program a maximum of 16 characters (item label) for each PLU or subdepartment. (However, the default setting is for a 12-character label.
Assigning of PLUs to commission groups PGM 2 2215 2235 You can assign PLUs (or subdepartments) to commission groups. Procedure For each PLU The current setting is displayed. To keep the current setting *1 . 2215 ≈ PLU code ≈ : *A ; To program for the follwing PLU c For a range of PLUs . 2235 ≈ *2 Start PLU code The current setting is displayed.
Link PLU PGM 2 2220 Procedure Cancellation 2220 . ≈ ≈ PLU code : Linked PLU code ; To repeat up to 5 times Note • PLU codes must have already been defined. Example Key operation Print 2220 . ≈ 21 ≈ 25 : 26 : 27 : Linked PLU code ; Direct PLU key positioning PGM 2 2219 You can assign a PLU code to each key position. PLUs may be selected for the number of direct PLU keys and their positions.
6 Programming for miscellaneous keys Only function keys which you have programmed on the keyboard will be allowed the rate, HALO and tax status programming. Programming the rate (%, e, commission) and the deduction (-) PGM 2 1310 PGM 1 Direct You can program percent rates, currency exchange rates, deduction amounts and commission rates. Procedure The current setting is displayed. 1310 . *1: Function no.
A limit amount (HALO) of entry (-, r, p) PGM 2 2312 Direct The HALO limit is in effect for the REG-mode operations but can be overridden in the MGR mode. The HALO limit is represented by two figures as follows: Procedure The current setting is displayed. 2312 . *1: Function no. 1: For the - key 2: For the – key 3: For the — key 4: For the ≠ key ≈ *1 Function no.
+/- sign (%, -) PGM 2 2311 Direct Programming of the +/- sign assigns the premium or discount function for each key. Procedure The current setting is displayed. 2311 . *1: Function no. 1: For the - key 2: For the – key 3: For the — key 4: For the ≠ key ≈ *1 Function no. ≈ To keep the current setting *2 ABCDEFG : ; 5: For the ∞ key 6: For the § key 7: For the ¶ key 8: For the • key *2: Item: A Selection: + (premium) sign - (discount) sign +/- sign Entry: 0 1 0 B to G Always enter 0.
Item % or subtotal % selection (%) PGM 2 2315 Item % Select this when a percent calculation is desired for the individual department and PLU. Subtotal % Select this when a percent calculation is desired for subtotals. Procedure The current setting is displayed. To keep the current setting 2315 . ≈ *1 Function no. *2 ≈ : A ; To repeat *1: Function no. 5: For the ∞ key 6: For the § key 7: For the ¶ key 8: For the • key *2: A 0: Subtotal % 1: Item % Example Key operation Print 2315 .
Example Key operation Print 2313 . ≈ 5 ≈ 15 . 00 : ; Percentage limit Item â or subtotal â selection (-) PGM 2 2316 Item â Select this when a deduction calculation is desired for the individual department and PLU. Subtotal â Select this when a deduction calculation is desired for subtotals. Procedure The current setting is displayed. 2316 . *1: Function no. 1: For the - key 2: For the – key 3: For the — key 4: For the ≠ key Example ≈ *1 Function no.
7 Programming for the ;, Å, ( through +, and ] through ’ keys Functional programming PGM 2 2320 You can set each media for: EFT Transaction For ( through + keys, and ] through ’ keys Footer printing This programming decides whether or not your machine should print a message at the foot of a receipt when a specified media key is used. Non-add code compulsory You can enforce the non-add code entry when a media entry is accepted.
Example Key operation 2320 . 50 ≈ 0000001 Print ≈ : ; A through G High amount lockout (HALO) for cheque change, cheque cashing, and cash in drawer PGM 2 2321 You can program the upper limit amounts for cheque change, cheque cashing, and cash in drawer. Procedure The current setting is displayed. 2321 . ≈ *1 Function no. *1: Function no.
Example Key operation Print 2322 . ≈ 50 ≈ 15 : ; HALO limit 8 Programming of function text Programming PGM 2 2314 You can program a maximum of 8 characters for each function key and other functions using the table on the following pages. Select the characters you want to program referring to section “2 How to program alphanumeric characters” in chapter “PRIOR TO PROGRAMMING.” Procedure To program spaces 2314 . ≈ Function no. (max. 3 digits) ≈ Character keys (max.
List of function texts Function no.
Function no. Default setting Key or function Function no. Key or function Default setting 118 Commission amount 1 COM.AMT1 119 Commission amount 2 COM.AMT2 CHANGE 120 Commission amount 3 COM.AMT3 ITEMS 121 Commission amount 4 COM.AMT4 PLU subtotal PLU ST 122 Commission amount 5 COM.AMT5 100 Copy receipt title COPY 123 Commission amount 6 COM.AMT6 101 Guest check copy title G.C COPY 124 Commission amount 7 COM.AMT7 102 Average AVE. 125 Commission amount 8 COM.
Cashier name PGM 1 PGM 2 1514 You can program a maximum of 8 characters (cashier name) for each cashier. Select the characters you want to program referring to section “2 How to program alphanumeric characters” in chapter “PRIOR TO PROGRAMMING.” Procedure To program spaces * 1514 . ≈ Cashier code (1 - 99) Character keys (max. 8 digits) ≈ : ; *: A cashier code you have programmed for the cashier by job code 1500 Example Key operation Print 1514 .
Clerk code PGM 1 1400 PGM 2 You can assign a clerk code to each of 99 clerks. The standard machine has no clerk function. If you need this function, consult your dealer. Procedure To keep the current setting 1400 . ≈ Clerk no. (1 to 99) ≈ *Clerk code (0 - 99) ; : The current setting is displayed. *: Programming clerk code “0” inhibits entries of the clerk code. Example Key operation Print 1400 . ≈ 1 ≈ 11 : 4 ≈ 14 : Clerk no.
10 Programming various functions Programming for optional feature selection PGM 2 2616 OP X/Z mode availability When a cashier needs to take the cashier/clerk X or Z report, he or she will use the OP X/Z mode. This programming determines whether he or she will be allowed to use this mode. Note You can take cashier/clerk X and Z reports in the X1/Z1 mode regardless of the above programming.
**P: 1 * Item: A OP X/Z mode B Paid-out in REG-mode C D Always enter 0. Refund key entry in the REG-mode E Direct void in the REG-mode F Indirect void in the REG-mode G Subtotal void in the REG-mode H Refund validation printing Selection: Enable Disable Enable Disable Enable Disable Enable Disable Enable Disable Enable Disable Non-compulsory Compulsory Entry: 0 1 0 1 0 0 1 0 1 0 1 0 1 0 1 **P: 2 * Item: A The first item direct void B and C Always enter 0.
**P: 4 * Item: A and B Always enter 0. C VAT/tax amount printing on the receipt/journal D Taxable amount printing on the receipt/journal E Net amount printing on the receipt/journal F to H Selection: Yes No Yes No Yes No Always enter 0. Entry: 0 0 1 0 1 0 1 0 **P: 5 * Item: A to C D Always enter 0. VAT shift type Selection: E to H Always enter 0. By cashier By shift key Entry: 0 0 1 0 **P: 6 (ABCDEFGH: Always enter 0.) **P: 7 * Item: A and B Always enter 0.
Example Key operation Print 2616 . ≈ 3 ≈ 00000010 : P: 1 through 13 ; A through H Programming the limit on the number of times of validation printing and feed line after printing of a difference subtotal PGM 2 2615 Procedure When A and B are zeroes 2615 . ≈ * AB ; * A: Validation printing counter (1 through 9 times) To inhibit validation printing, enter 0. B: Feed lines after printing of difference subtotal (0 through 9) Example Key operation Print 2615 .
Programming of print messages PGM 2 2614 Your register can print programmed messages for customers on every receipt. Procedure To program spaces 2614 . ≈ *Line number (1 to 6) ≈ Character keys (max. 24 digits) : ; * “Header 3-line message” type: 1 to 3 “Footer 3-line message” type : 4 to 6 “Header 6-line message” type: 1 to 6 “Header 3-line and footer 3-line message” type: 1 to 6 (1 to 3 as header, 4 to 6 as footer) A maximum of 6 lines are available.
Selection of X1/Z1 and X2/Z2 reports to be printed in the stacked report sequence 2620 PGM 2 Your register is equipped with the stacked report printing function that enables multiple X/Z reports to be printed in sequence with only a single request, up to maximum of 13 reports*. This function continuously prints a maximum of 13 kinds of reports with a single operation. Procedure ≈ . 2620 To cancel the stacked report sequence For full reporting (non-range report) *1 Job no.
Setting the time range for hourly reports PGM 2 2619 You can set the time range for an hourly report. Procedure When A through C are all zeros 2619 . ≈ * ; ABC *A: Time range To set the time range to 30 minutes (in the 24-hour system), enter 0. To set the time range to 60 minutes (in the 24-hour system), enter 1. BC: Starting time (hour = 00 to 23) Example Key operation Print 2619 . ≈ 107 ; Note To perform this setting, an hourly Z report (# 160) must be done.
Secret codes to control access to PGM1 mode, X1/Z1 mode and X2/Z2 2631 2632 mode PGM 2 2630 You must enter a secret code according to the following procedure before performing any PGM1-mode, X1/Z1mode or X2/Z2-mode operation when a secret code has been set for that specific mode operation. Operating Procedure ; ; Secret code Max.
Example Key operation Print 2334 . ≈ 52 ≈ / / DM : ; Assigning the drawer number to the drawer for foreign currency PGM 2 You can assign a number of the drawer which opens when one of the following operations is performed. • One of [ through ” is pressed without any entry. • A transaction is completed with a payment entry of foreign currency. • An X/Z report is issued. Procedure 2680 . ≈ ; *Drawer no. *Drawer no.: 0: Inhibit (No drawer opens.) 1: Drawer no. 1 2: Drawer no.
Setting the AUTO key — Automatic sequencing key — X2/Z2 2900 If you program frequently performed transactions or report sequences for the AUTO keys, you can call those transactions and/or reports simply by pressing the corresponding AUTO keys in key operations. This programming can be done when your machine is in the X2/Z2 mode. Procedure Delete ≈ £ ¡ ™ Transaction 1 max. 25 times 1 ¢ ¢ ; 10 10 Example £ ¡ ™ ..... . .....
11 Reading stored programs Your machine allows you to read every program stored in the PGM1 and PGM2 modes. Program details and procedures for their reading Program for: Mode switch position Job code no. ≈ 1100 1 Departments PGM2 or PGM1 For reading all codes For individual reading 1100 Start dept. code PLUs/ subdepartments PGM2 or PGM1 Key nos.
Sample printouts 1 Reading of programmed items for departments (Reading in the PGM1 and PGM2 modes) Job code no. Range 2 Reading of programmed items for PLUs/subdepartments (Reading in the PGM1 and PGM2 modes) Mode switch position* Range Mode switch position* Dept. code Tax status Unit price Item label Group no. PLU code Associated dept. code Unit price Item label HALO limit.
3 Reading of programmed key nos. for departments and PLUs (Reading in the PGM2 mode) Key no. Dept. code 4 Reading of programmed items for link PLUs (Reading in the PGM2 mode) Range Leading PLU code Linked PLU code 5 Reading of programmed items for cashiers (Reading in the PGM1 and PGM2 modes) Mode switch position* PLU code Cashier no. Cashier code Cashier name Drawer no.
7 Reading of programmed items for functions - 1 (Reading in the PGM1 and PGM2 modes) Mode switch position* To be continued on the next page * When you take this report in the PGM1 mode, the PGM2 indication is replaced by a “PGM1”.
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8 Reading of programmed items for functions - 2 (Reading in the PGM2 mode) Print message 9 Reading of programmed tax rates (Reading in the PGM2 mode) Tax rate Lowest taxable amount Line feed for differ ST Validation printing counter Optional feature selection 10 Reading of programmed items for auto keys (Reading in the PGM2 mode) Drawer open alarm time Hourly report format/start hour Stacked report Secret code Drawer no.
12 Training mode The training mode is used when the operator or the manager practices register operations. When a cashier set in training is selected, the machine automatically enters the training mode. When a cashier not set in training is selected, the machine automatically enters the ordinary REG mode. (For programming, consult your dealer.) The training operations is valid only in REG, MGR and VOID mode. The corresponding cashier memory is updated in the training mode. Other memories are not updated.
READING (X) AND RESETTING (Z) OF SALES TOTALS • Use the reading function (X) when you need to take a reading of sales information entered since the last resetting. You can take this reading any number of times. It does not affect the register's memory. • Use the resetting function (Z) when you need to clear the register's memory. Resetting prints all sales information and clears the entire memory except for the GT1 through GT3, reset count, and consecutive number.
Item Commission sales report Mode switch position X1/Z1 X2/Z2 X1 X1 X2 Job code 132 232 Key operation 132 232 ; ≈ Reading Reading and resetting of sales information for a range of PLUs/ subdepartments X1, Z1 X1, Z1 120 120 220 .
2 Automatic modification of register system for introduction of EURO To make your register correspond to the introduction of EURO, your register system can be automatically modified when the procedure shown below is executed in the Z2 mode. Procedure . 800 ≈ *A (1 or 2) ; *A=1: Applicable for the period of co-existence of EURO and national currency. (During the transition period) *A=2: Applicable for the time the national currency is withdrawn from circulation.
3 Daily sales totals Full reading and resetting of sales totals You can take X and Z reports in the X1/Z1 mode. The use of the decimal key (.) determines when the report will actually reset the sales totals. • Sample X report • Sample Z report Report no. Read symbol Reset symbol Reset counter Net grand total (GT2 - GT3) Dept. code Sales q'ty Grand total of plus registration Sales amount Grand total of minus registration Ratio of dept.1 sales amount to “+” dept.
“+” hash dept. counter and total “-” hash dept. counter and total “+” bottle return dept. counter and total “-” bottle return dept.
Validation print counter No-sale (exchange) counter Gest check copy counter Customer counter Order total Paid total Paid total average per costomer Order total - paid total Received on account counter and total Paid out counter and total Cheque cashing counter and total Cash counter and total Cheque 1 sales counter and total Credit 1 sale and tendering counter and total Exchange 1 counter and total Cash in drawer Cheque in drawer Cash + cheque in drawer Change total for cheque tendering 78
Cashier reading and resetting Using this function, you can take X and Z reports for individual cashiers or all cashiers. Individual cashier reading and resetting The OP X/Z-mode reading and resetting is allowed only when your machine has been programmed Note for “OP X/Z mode available” in the PGM2 mode. • Sample X report • Sample Z report Cashier no./cashier code Cashier name Order total Paid total Average The subsequent printout occurs in the same format as in the sample X report.
Clerk reading and resetting Using this function, you can take X and Z reports for individual clerks or all clerks. Individual clerk reading and resetting The OP X/Z-mode reading and resetting is allowed only when your machine has been programmed Note for “OP X/Z mode available” in the PGM2 mode. • Sample X report • Sample Z report Clerk no./clerk code Clerk name Order total Commission sales 1 total amount The subsequent printout occurs in the same format as in the sample X report.
Reading and resetting of hourly sales information You can take X and Z reports for sales totals and transaction (customer) counters for 48 half hours, or 24 hours. If both quantity and amount are zero, their print is skipped. • Sample X report • Sample Z report The subsequent printout occurs in the same format as in the sample X report.
Full department reading Sales q'ty and total Ratio of dept. 1 sales amount to “+” dept.
Individual group reading Full group reading Group 1 sales q'ty and total Group 1 sales q'ty and total 83
Reading and resetting of sales information for a range of PLUs/subdepartments This function provides you with X and Z reports for sales information of a certain range of PLUs/subdepartments. You must enter the start and end PLU/subdepartment code of the range. Of course, the range may represent all of the PLUs/subdepartments in your register.
Reading of sales information on PLUs/subdepartments associated with an individual department Reading of sales information for the price amount range of PLUs/subdepartments Associated dept.
Transaction reading Total in drawer reading Exchange 1 counter Currency exchange 1 total In this report the same transaction data as those printed when full reading is taken are printed except department sales totals. Domestic currency for currency exchange 1 total Cash in drawer Cheque in drawer Cash/Cheque in drawer Reading and resetting of a stacked report You can print multiple X1/Z1 reports in sequence at a time.
4 Periodic consolidation Your register allows you to take consolidation X and Z reports of a chosen period (normally one week or a month). Generality The periodic reading or resetting reports are the same in format as those in the X1/Z1 report for daily total except job code no. (#2xx) and mode indication (“X2” or “Z2”.
Reading and resetting of the daily net totals The subsequent printout occurs in the same format as in the sample X report. Reading and resetting of a stacked report You can print multiple X1/Z1 reports in sequence at a time. In this case, you need to program in advance what X1/Z1 reports should be printed in the stacked report sequence. Note 88 The following job code numbers alone can be used for stacked report printing.
COMPULSORY CASH/CHEQUE DECLARATION If you want to make mandatory the declaration of the cash and cheque amount in the drawer before outputting cashier Z reports, consult your dealer and have your register programmed for compulsory cash/cheque declaration. If your register is programmed for compulsory cash/cheque declaration (CCD), a cashier must first count and declare the cash and cheque amounts (of domestic and foreign currency) in the drawer, before he or she can output a cashier report.
CCD entry amount Currency exchange 1 in drawer to be obtained Total of entered (declared) exchange 1 in drawer Difference Cash in drawer to be obtained Cash/cheque in drawer to be obtained Total of entered (declared) cash/cheque in drawer Difference Total of difference 90
OVERRIDE ENTRIES Programmed limit for functions (such as for maximum amounts) can be overridden by making an entry in the MGR mode. Procedure 1. 2. Turn the mode switch to the MGR position. Make an override entry. Example On this example, the register has been programmed not to allow deduction entries over 2.00. Key operation REG-mode entries Print 1500 2 250 - ...Error c Turn the mode switch to the MGR position. 250 Return the mode switch to the REG position.
CORRECTION AFTER FINALIZING A TRANSACTION (AFTER GENERATING A RECEIPT) When you need to void incorrect entries that cashiers cannot correct (incorrect entries that are found after finalizing a transaction or cannot be corrected by direct or indirect void), follow this procedure in the MGR mode. 1. 2. 3. Turn the mode switch to the MGR position. Press the ? key to put your register in the VOID mode. Repeat the entries that are recorded on an incorrect receipt.
FOR THE OPERATOR PRIOR TO ENTRIES 1 Preparations for entries Before registrations, insert the operator key into the mode switch and turn it to the REG position and check the following items: Receipt and journal paper rolls If the receipt and journal paper rolls are not set in the machine or there are low rolls, install new ones according to section “4. Installing and removing the paper rolls” under “OPERATOR MAINTENANCE.
Procedure Cashier assignment ■ Sign-on ■ Sign-off Variant 1 / Variant 2 : To display the signed-on cashier code Variant 1 : Cashier code (Code is displayed) Variant 2 : (Code is not displayed) Note ‹ ‹ ‹ ‹ ‹ Cashier code The real cashier key system is also available. In this system put one of the 1 through 15 keys in the cashier switch to sign on. If you want to choose this system, consult your dealer.
ENTRIES 1 Item entries Single item entries Procedure Department entries Enter a unit price and press a department key. If you use a programmed unit price, press a department key only. When using a programmed unit price *Less than the programmed upper limit amounts Unit price * (max. 7 digits) Note Department key When those departments for which the unit price has been programmed as zero (0) are entered, only the sales quantity is added.
Repeat entries You can use this function for entering a sale of two or more same items. Example Key operation Print 200 8 Repeated department entry 8 8 10 ß ß ß ó ó 500 å 60 ß ß ; Repeated PLU entry (indirect) Repeated PLU entry (direct) Repeated subdepartment entry Multiplication entries Use this feature entry method when you need to enter two or more same items. This feature helps when you sell a large quantity of items or need to enter quantities that contain decimals.
Successive multiplication entries This function is practical for example when you enter a sale of items sold by area (square meter). Procedure When you use a programmed unit price ≈ Length Width ≈ ß Unit price PLU code Unit price per m2 Direct PLU Unit price per m2 å Dept. Dept. entry PLU entry (indirect) PLU/subdept. entry (direct) PLU code ß Subdept.
Split-pricing entries You will use this function when your customer wants to purchase items normally sold in bulk. Procedure When you use a programmed unit price ≈ Selling q'ty Base q'ty ≈ Unit price per base q'ty Dept.
Single item cash sale (SICS)/single item finalize (SIF) entries SICS entries • This function is useful when a sale is for only one item and is for cash; such as a pack of cigarettes. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. • The transaction is finalized and the drawer opens as soon as you press the department key, ß key or the direct PLU key.
Printing leading link PLUs and total sales amount When a link PLU is entered, only the leading link PLUs’ text and the total sales amount (the sum of prices for PLU’s which are included in the link PLU) are printed. Example Key operation Print 21 ß Total amount ; Note If a discount entry is made for a link PLU, the discount amount is calculated based on the total sales amount. The discount itself is given to the leading link PLU.
3 Finalization of transaction Cash or cheque tendering Press the : key to get a subtotal, enter the amount tendered by your customer, then press the ; or Å key if it is a cash tender or press one of the ( through + key if it is a cheque tender. When the amount tendered is greater than the amount of the sale, your register will show the change due amount and the symbol “ ” will light up. Otherwise your register will show a deficit and the symbol “ ” will light up. Make a correct tender entry.
Credit sale Enter items and press the corresponding credit keys (] through ’). Key operation Example Print 2500 6 3250 7 ] Amount tendering operations (i.e., change calculations) can be achieved by the ] through ’ key when a PGM2 programming allows them.
Manual VAT 1 system (Manual entry method for subtotals that uses VAT 1 preset percentages) Procedure To use a programmed rate : VAT rate ◊ This system enables the VAT calculation for the then subtotal. This calculation is performed using the VAT 1 preset percentages when the ◊ key is pressed just after the : key. For this system, the keyed-in tax rate can be used.
VAT shift entries This feature is intended to shift the tax status of a particular department (or PLU) programmed for taxable 1 or taxable 1 and taxable 3. 1. When the VAT shift entry is made for a particular department or PLU programmed for taxable 1, their tax status shifts to taxable 2. 2. When this entry is made for a particular department (or PLU) programmed for taxable 1 and taxable 3, the tax status “taxable 1” remains unchanged, but the other “taxable 3” is ignored.
Percent calculation for item entries Example Key operation (When a premium of 15% is programmed for the key) § Print 800 6 § 90 ß 7.5§ ; Deduction entries Your register allows you to deduct a certain amount less than a programmed upper limit after the entry of an item or the computation of subtotal depending on the programming.
Refund entries If a refund item is the one entered into a department, enter the amount of the refund, then press the © key and the corresponding department key in this order; and if an item entered into a PLU is returned, enter the corresponding PLU code, then press the © and ß keys, or press the © and direct PLU keys without entry of PLU code, in this order.
Example Preset exchange rate (0.6068) - EX1 Key operation Print 2300 6 4650 7 Currency exchange [ 10000 ; Amount tendered in foreign currency Domestic currency Exchange rate Foreign currency Domestic currency Manual exchange rate - EX4 (The ” key can be used only for the manual entry of an exchange rate.) Key operation Print 2300 6 4650 7 0 . 6070 ” 10000 ; Received on account entries Procedure Amount (max.
Example Key operation Print 6789 = 3000 p ( No sale (exchange) Simply press the n key without any entry. The drawer will open and the printer will print “NO SALE” on both the journal and the receipt. If you let your machine print a non-add code number before pressing the n key, a no sale entry is achieved with a non-add code number printed. Cashing a cheque Enter the cheque amount, then press one of the ( through + key.
CORRECTION 1 Correction of the last entry (direct void) If you make an incorrect entry relating to a department, PLU/subdepartment, percentage (∞ through •), deduction (- through ≠) or refund, you can void this entry by pressing the ? key immediately after the incorrect entry.
3 Subtotal void You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. Example Key operation Print 1310 2 1755 6 10 ß 35 ß Subtotal void : ? : Correction of incorrect entries not handled by the direct or indirect void 4 function Any errors found after the entry of a transaction has been completed or during an amount tendered entry cannot be voided. These errors must be corrected by the manager.
SPECIAL PRINTING FUNCTIONS 1 Copy receipt printing If your customer wants a receipt after you have finalized a transaction with the receipt function being in the “OFF” status (no receipting), press the q key. This will produce a receipt. Your register can also print a copy receipt when the receipt function is in the “ON” status. Note Pressing the q key in the OP X/Z mode before registration toggles the status “ON” and “OFF”.
2 Guest check copy You can use this function when you want to take a copy of guest check. Press the g key and make a desired entry. Procedure g Item entries q Finalization When the receipt ON/OFF function is in the “OFF” status Note The guest check copy has nothing to do with the memory. Example Key operation 1480 Print g 2 ; 3 Validation printing function Your cash register can perform a validation printing.
Validation printing examples Validation printing of item entries Example •Department entry Date Register no. Cashier Time code Item label Amount (Selected by programming) Consecutive no.
• Void entry Validation printing after the finalization of a transaction Transaction symbol ; or Å key •When an amount tendered entry is made •When no amount tendered entry is made ( to + key •When an amount tendered entry is made •When no amount tendered entry is made •When a check cashing operation is made ] to ’ key r key ® key p key π key Amount Transaction symbol TOTAL CASH or CASH2 Amount Sales amount Sales amount CHECK or CHECK2 to CHECK4 CHECK or CHECK2 to CHECK4 CA/CHK CREDIT1 to CREDIT4 RA
Validation slip specification Make validation slips according to the following specification. The use of any slips other than specified causes the printer to malfunction. • Type of paper: plain paper • Paper thickness: 0.07 to 0.14 mm • Paper width: 130 mm or more • Paper height: 70 mm or more • Print position 87.0mm 20mm 70mm 22mm 130 mm 4 Printing of the employee arrival and departure times The register allows the cashier to print the employee arrival and departure times, etc.
OVERLAPPED CASHIER ENTRY This function allows you to switch from one cashier to another and to interrupt the first cashier’s entry. So the second cashier can do his or her entry in this mode. For actual use of this function, consult your dealer.
OPERATOR MAINTENANCE 1 In case of power failure When power is lost, the machine retains its memory contents and all information on sales entries. • When power failure is encountered in register idle state or during an entry, the machine returned to the normal state of operation after power recovery. • When power failure is encountered during a printing cycle, the register prints “========” and then carries out the correct printing procedure after power recovery. (See the sample print.
4 Installing and removing the paper roll Recording paper specifications Be sure to use paper rolls specified by SHARP. The use of any other paper rolls than specified could cause paper jamming, resulting in register malfunction. Paper specification Paper width: Max. outside diameter: Weight: Quality: Paper tube: 44.5 ± 0.5 mm 80 mm 52.3 — 64.0 g/m2 bond paper 18 mm • Be sure to set paper roll(s) prior to using your machine, otherwise it may cause a malfunction. Install the paper roll in the printer.
Installing the journal paper roll 1. Turn the mode switch to the “REG” position with the AC cord Wind two or three turns. connected. 2. Remove the printer cover. 3. Set the paper roll correctly and drop it into the printer. 4. Press the journal paper release lever down, insert the paper Slit end that has come out of the printer into the slit in the paper take-up spool, wind it two or three turns around spool shaft. 5. Set the spool on the bearing. 6. Replace the printer cover.
3. Press and hold the journal paper release lever down and remove the existing paper roll from the paper roll location. Note Be sure to pull the roll in the direction of the arrow. Paper release lever 4. Remove the paper roll from the take-up spool. Removing a paper jam 1. 2. 3. 4. 5. 6. 120 Remove the printer cover. Pressing the receipt and journal paper release levers at the same time, lift part A up. (See the drawing below.) Remove the paper jam. Replace part A gently.
5 Installing the ink ribbon cassette 1. Remove the printer cover. 2. Rotate the knob on the ink ribbon cassette in the direction of the arrow to stretch the ribbon tight. 3. Put the ink ribbon cassette in the location indicated in the figure at left and fix it by using the right and left guides. 4. Rotate the knob two or three turns in the direction of the arrow to make sure it rotates smoothly. Also, make sure the ribbon is not folded. 5. To remove the cassette, lift it up.
6 Removing the till and the drawer The till in the register is detachable. After closing your business for the day, remove the till from the drawer and keep the drawer open. The coin case is also detachable from the till. To detach the drawer, pull it forward fully with the till removed, and remove it by lifting it up. Coin case 1 Till 2 Drawer 7 Opening the drawer by hand The drawer automatically opens in the usual way.
8 Installing the fixing angle bracket To prevent the register from moving when the drawer opens, the fixing angle bracket is supplied with the register. By attaching the bracket to the table where the register is installed, you can hook the register on this bracket and secure the register to its position. How to install the fixing angle bracket 1. Thoroughly clean the location where the fixing angle bracket (B) is to be placed. 2. Peel off the adhesive tape on the fixing angle bracket. 3.
9 Before calling for service The malfunctions shown in the left-hand column below, labeled “Fault,” do not necessarily indicate functional faults of the machine. It is therefore advisable to refer to the “Checking” shown in the right-hand column before calling for service. Fault (1) The display won't be illuminated even when the mode switch is turned to any other position than " ". (2) The display is illuminated, but the whole machine refuses registrations. (3) No receipt is issued.
LIST OF OPTIONS For your register, the following options are available. For details, contact your dealer. •RAM memory chip model ER-03RA •Remote drawer model ER-05DW •Till model ER-58CC and till cover model ER-03CV •EFT interface board model ER-01EF •Key kit models By using the following key kits, you can change the keyboard layout of your register including the expansion of the number of departments.
SPECIFICATIONS Model: Dimensions: Weight: Power source: Power consumption: Working temperature: Electronics: Built-in battery: Display: Operator display: Customer display: Printer: Type: Printing speed: Printing capacity: Other functions: Ink ribbon: (Cassette type) Paper roll: Cash drawer: Accessories: ER-A440 355 (W) x 424 (D) x 308 (H) mm 13.5 kg Official (nominal) voltage and frequency Stand-by 11.5W Operating 42W (max.) 0 °C to 40 °C LSI (CPU) etc.
FOR CUSTOMERS IN U.K. IMPORTANT The wires in this mains lead are coloured in accordance with the following code: BLUE: BROWN: Neutral Live As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.
SHARP CORPORATION Printed in Korea / Imprimé en Corée / Gedruckt in Korea / Impreso en Corea T(TINSE7408BHZZ)➀
