FO-175 / FO-375 MODEL FO-175 FO-375 FACSIMILE FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Hookup 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
QUICK REFERENCE GUIDE ENTERING YOUR NAME AND NUMBER INSTALLATION FUNCTION 1. Press: Display shows: Australia TEL SET. TEL LIN . E 3 OWN NUMBER SET START 2. Press: 3. Enter your fax number (max. of 20 digits) by pressing the number keys. ♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake, then enter the correct number or letter. New Zealand START 1. Connect the handset as shown. 4. Press: 2. Plug the power cord into an earthed, 230-240 V outlet. 3.
QUICK REFERENCE GUIDE SETTING THE DATE AND TIME Press: Place your document (up to 10 pages) face down in the document feeder. FUNCTION 3 Display shows: SENDING DOCUMENTS DATE & TIME SET Normal Dialling 1. Lift the handset or press Press the START key: SPEAKER START 2. Dial the fax number. Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). 3. Wait for the reception tone (if a person answers, ask them to press their Start key). 4.
Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 10 numbers Speed Dialling: 20 numbers Fax paper Initial starter roll (included with fax machine): 10 m roll Recommended replacement roll: FO-40PR6 50 m roll Automatic document feeder 10 sheets max.
Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 210 mm max. Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm Effective scanning width 210 mm max.
Important safety information • For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal. • In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman.
• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. • Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. • Use caution when installing or modifying telephone lines. • Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure. WARNING Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in an installation.
Table of Contents 1 Installation 1 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Original Document Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Paper Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7 Special Functions 48 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Distinctive Ring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . . . . Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . . . Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1. Installation Chapter 1 Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
A Look at the Operation Panel A Look at the Operation Panel 1 2 3 RECEPTION MODE FUNCTION TEL FAX DOWN 5 4 VOLUME 6 7 RESOLUTION UP TEL/FAX ANS. ABC STOP DEF SPEED DIAL GHI 02 03 04 05 06 07 08 COPY/HELP REDIAL PQRS 01 MNO JKL TUV WXYZ HOLD SEARCH START SPEAKER 09 8 9 11 12 10/POLL 13 14 15 10 2 1 Display This displays messages and prompts during operation and programming. 2 PANEL RELEASE Pull this release toward you to open the operation panel.
5 RESOLUTION key Press this key to adjust the resolution and contrast before sending or copying a document. 6 VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. 7 STOP key Press this key to stop operations before they are completed. 8 Number keys Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.
Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset lead are identical, so they will go into either socket. Make sure the handset cord goes into the unmarked socket on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually. 5 1.
Connections Power lead Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet. ♦ Caution: When disconnecting the fax, unplug the telephone line cord before unplugging the power lead. ♦ Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.
Telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall. TEL SET. TEL LIN . E For Australia For New Zealand Be sure to insert the telephone line cord into the TEL. LINE socket. Do not insert it into the TEL. SET socket. Comments: • Your fax is set for tone dialling.
Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦ To connect an answering machine to your fax, see Chapter 6, A nswering Machine Connection. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket. TE SEL. T T EL LI .
Original Document Support Rotate the original document support so that it points straight out. Paper Guide (FO-375 only) Attach the paper guide by inserting the ends into the holes in the front of the fax as shown. Loading the Fax Paper Your fax machine prints incoming faxes on a special kind of paper called thermal paper. The fax’s print head creates text and images by applying heat to the thermal paper. Note: The power must be on (plug in the power cord) when loading fax paper in the fax machine.
Loading the Fax Paper 2 Remove the packing paper from the paper compartment. Remove cardboard and tape FO-175 only: Remove the tape 3 FO-175 only: Make sure the ends of the guide wire are inserted in the holes. (If the guide wire is not inseted correctly, out-of-paper detection will not be possible.) 4 Unwrap the roll of fax paper and place it in the compartment. • Important: The roll must be placed so that the leading edge of the paper unrolls as shown.
FO-175 only: First insert the spool shaft into the paper roll and then set the spool shaft ends into the slots on each side of the paper compartment. 5 1. Installation Loading the Fax Paper Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax. FO-175 only: The paper should pass over the top of the guide wire. Paper inlet The paper will reappear here.
Loading the Fax Paper 7 FO-175: A short length of the fax paper will feed out. Grasp the paper by the edge and pull upward to tear it off. FO-375: A short length of the fax paper will feed out and be cut off. (If this doesn’t happen, repeat the loading procedure.) Note: The FO-375 has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism is more effective at the beginning of the paper roll and less effective toward the end.
Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. 3 key Once you enter this information, it will automatically appear at the top of each fax page you send. FUNCTION key STOP key START key # key 1 Press these keys: FUNCTION 3 The display will show: ENTRY MODE 2 Press the # key twice: The display will show: OWN NUMBER SET 13 1.
Entering Your Name and Fax Number 3 4 Press the START key. START The display will show: ENTER FAX # Enter your fax number by pressing the number keys. Up to 20 digits can be entered. • To insert a space between digits, press the # key. To insert a "+", press the key. * • If you make a mistake, press the HOLD\SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
6 Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.
Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you transmit. 3 key FUNCTION key STOP key * key 1 Press these keys: The display will show: 2 Press the FUNCTION 3 ENTRY MODE * key three times. The display will show: 3 START key DATE & TIME SET Press the START key. • The currently set date will appear in the display.
4 Enter a two-digit number for the day ("01" to "31"). Example: the 5th 5 0 5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. Example: January 6 Press the START key to start the clock.
1. Installation Selecting the Reception Mode Selecting the Reception Mode Your fax has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax will automatically answer all calls and receive incoming faxes.
Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel. DOWN key UP key Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. SPEAKER Display: SPEAKER: HIGH DOWN or UP SPEAKER: MIDDLE SPEAKER: LOW 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 19 1.
Volume Adjustment Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) • The ringer will ring once at the selected level, then the date and time will reappear in the display. Display: RINGER: HIGH DOWN or UP RINGER: MIDDLE RINGER: LOW RINGER OFF: OK? 2 If you selected RINGER OFF: OK?, press the START key.
Chapter 2 Sending Documents 2. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned. 4 mm 4 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
Loading the Document Loading the Document 2. Sending Documents Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Pull the release marked PANEL RELEASE toward you and open the operation panel. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place.
Resolution and Contrast Resolution and Contrast The default resolution setting is STANDARD and the default contrast setting is AUTO. 2. Sending Documents If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.
Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. RESOLUTION • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling 2. Sending Documents With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep • If the other party answers, (lift the handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone. 5 When you hear the reception tone, press the START key. Replace the handset if you used it.
Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling 2. Sending Documents You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 30 Speed Dial numbers are available.
Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling 1 2 Press these keys: FUNCTION The display will show: FAX/TEL. # MODE 3 Press 1 to select SET. 1 The display will show: FAX/TEL. # SET ENTER SPEED # 3 Enter a two-digit Speed Dial number by pressing the number keys (01 to 10 for Rapid Key Dialling, 11 to 30 for Speed Dialling). 1 0 4 (Example) Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).
Sending a Fax by Automatic Dialling 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered. 2. Sending Documents • If you don’t want to enter a name, skip this step. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.
Sending a Fax by Automatic Dialling Clearing numbers 1 FUNCTION Press these keys: 3 The display will show: FAX/TEL. # MODE 2 Press 2 to select CLEAR. 3 Enter the Speed Dial number that you want to clear by pressing the number keys. 2 0 1 (Example) 4 Press the START key. 5 Return to Step 3 to clear another number, or press STOP to exit. START STOP Step 3 or Making changes To make changes in a number previously stored, repeat the storing procedure.
Sending a Fax by Automatic Dialling Rapid Key Dialling 1 2. Sending Documents If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 10, you can dial it by pressing the corresponding Rapid Key. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 RESOLUTION Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will appear in the display.
Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys. RESOLUTION SPEED DIAL 2 • To enter numbers 1 through 9, first enter 0 and then the number. 0 (Example) 3 34 Check the display.
Sending a Fax by Automatic Dialling Direct Keypad Dialling 1 2. Sending Documents You can also enter a full number with the number keys and then press the START key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Enter the number of the receiving machine by pressing the numeric keys.
Sending a Fax by Automatic Dialling Using the HOLD\SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 3 Press the HOLD\SEARCH key and press 1 key.
Sending a Fax by Automatic Dialling * Press the # key or the key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 2. Sending Documents 4 • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. 5 Press the START key. The document will be automatically transmitted once the connection is made.
Chapter 3 Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL TEL/FAX FAX ANS. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
Using FAX mode Using ANS. Mode In ANS. mode, your fax will automatically receive voice and fax messages. Using FAX Mode 3. Receiving Documents Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX TEL/FAX ANS. When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.
Using TEL mode Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX TEL/FAX ANS. When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 Pick up the handset when the machine rings. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
Using FAX mode Answering with an extension phone Answer the extension phone when it rings. 2 If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up. 3. Receiving Documents 1 Beep Phone goes dead 3 If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, , and on the extension phone (only on a tone dial phone). Hang up.
Chapter 4 Making Copies Your fax can also be used to make copies. You can use this function to make a sample copy of a document before transmitting it to see if the resolution or contrast needs adjustment. ♦ The default resolution for copying is FINE. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND • Set the resolution and/or contrast if desired. (The default setting for copying is FINE.) 2 Press the COPY/HELP key.
Chapter 5 Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER or Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys. • Rapid Key Dialling: Press the appropriate Rapid Key. ABC 1 GHI 4 PQRS 7 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 5.
Making Telephone Calls Comments: • While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. • The fax may interrupt a voice call received on an extension phone if the reception mode is set to ANS and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer.
Chapter 6 Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET socket. 2 Connect the answering machine’s telephone line socket to the TEL. SET socket. TEL SET. 6. Answering Machine • If desired, you can connect an extension phone to your answering machine’s extension phone socket.
Connecting Answering Machine Note: When FaxAbility or Fax Duet (distinctive ring) is used, the answering machine may be connected to any extension of the same line. Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment. Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key.
Activating the Answering Machine Connection Activating the Answering Machine Connection Before you go out, activate the answering machine connection as follows: 1 Set the reception mode to ANS. RECEPTION MODE TEL FAX TEL/FAX ANS. 2 Set your answering machine to auto answer. • Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.
Chapter 7 Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: • To use this function, you must subscribe to a caller identification service from your telephone company. • Your fax may not be compatible with some caller identification services. 1 Press these keys: The display will show: 2 Press the 4 OPTION SETTING * key.
Caller ID How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 unanswered calls and/or unsuccessful faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used.
Caller ID To delete calls from the caller list If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list. Priority Call If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number.
Caller ID Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).
Distinctive Ring Distinctive Ring If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax. The distinctive ring function is used with the reception mode set to FAX.
Distinctive Ring 3 Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off. NO YES 1 The display will show: 2 FAX SIGNAL RX 4 Press the STOP key. 5 Set the reception mode to FAX. RECEPTION MODE or STOP TEL FAX TEL/FAX ANS.
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 15 to YES as described in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below. Comments: • Up to 5 numbers can be entered in the Anti Junk Number List.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). 5 5 5 1 2 3 (Example) 5 Press the START key. 6 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. To use the polling function, you must first set Rapid Key 10/POLL for use as a polling key.
Polling (Requesting a Fax Transmission) Turnaround polling After polling a fax machine, you can send a document to that machine on the same connection. Simply place the document to be sent in the feeder and follow the steps described above in "Requesting transmission". When polling is finished, the document will be automatically transmitted. ♦ The other fax machine must also have Turnaround Polling capability. ♦ Turnaround Polling cannot be performed when a timer transmission operation is set.
Polling (Requesting a Fax Transmission) 4 START Press the START key and then the STOP key. STOP Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 1 Press the keys shown at right. ENTRY MODE will appear in the display. 2 Press the # key four times. PASSCODE # MODE will appear in the display. 3 Press 1 to store a number, or 2 to clear a number. 4 Storing: Enter a 2-digit number from 01 to 10.
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Timer Operations 6 Enter the Speed Dial number of the receiving fax machine. 5 0 • If this is a polling operation, go to Step 9. 7 Press the START key. 8 Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings). 9 Press the START key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
Chapter 8 Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION FUNCTION and 4, then press # or to scroll through the options.
8. Option Settings Option Settings Setting 3: 4 RINGS TEL ANSWER Press 1 (YES) to have the machine answer a call after 4 rings when it is in TEL reception mode. Press 2 (NO) to turn the function off. • Initial setting: 2 until display shows: FUNCTION 4 Press YES 1 4 RINGS TEL ANS.
Option Settings Setting 6: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 4 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TMR PRINT): A report will be printed after an error or a timer operation. 3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT): A report will never be printed.
8. Option Settings Option Settings Setting 9: QUIET DETECT TIME When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function. • Initial setting: 04 FUNCTION 4 Press until display shows: QUIET DETECT TM. STOP Enter a number from 00 to 10 FAX RX ANS.
Option Settings Setting 12: TIME SAVE This reduces the vertical length of documents transmitted by 20%, saving line time and thereby allowing you to reduce telephone costs. Press 1 to turn the function on, or 2 to turn it off.
Setting 15: JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers. • Initial setting: 2 until display shows: FUNCTION 4 Press JUNK # CHECK NO YES or 1 STOP POLLING 2 Setting 16: POLLING Press 1 if you want to use Rapid Key 10/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.
Chapter 9 Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Press these keys: FUNCTION The display will show: 2 Press the # key or the 2 LISTING MODE * key until the desired list appears in the display. or 3 Press the START key.
Printing Reports and Lists Telephone Number List 9. Printing Lists This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
Printing Reports and Lists Option Setting List This list shows the current status of the option settings. Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent unanswered calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.
Printing Reports and Lists Transaction Report 9. Printing Lists This report is printed out automatically after an operation is performed to allow you to check the result. Your fax is set at the factory to print out the report after a timer operation or when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 6 as described in Chapter 8. ♦ The Transaction report cannot be printed out manually.
Chapter 10 Maintenance Fax print head Clean the print head frequently to ensure optimum printing performance. To clean the print head, first disconnect the telephone line, then unplug the power lead, open the operation panel (pull the release marked PANEL RELEASE toward you), and remove the fax paper. Wipe the print head with a soft cloth dampened with denatured alcohol. Print head Caution! • Do not use benzene or thinner. Avoid touching the print head with hard objects.
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (pull the release marked PANEL RELEASE toward you), and wipe the scanning glass and rollers with a soft cloth. ♦ Adhesive cellophane tape is useful for removal of debris from the rollers. Document rollers Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth.
Chapter 11 Troubleshooting Problems and Solutions If you have any problems with your fax, refer to the following troubleshooting guide. Answering machine hookup Problem The answering machine hookup does not operate properly. Check and remedy • Make sure your fax machine’s reception mode is set to ANS. • Make sure your fax machine’s TEL. LINE socket is connected to the wall socket. Make sure your fax machine’s TEL.
Problems and Solutions Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E-1, 2, 3, 4, 5, 6, or 7 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the hookup. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet. • Make sure there are no modem devices sharing • Check with the other party to make sure their fax machine is functioning properly.
Problems and Solutions The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE jack, and not the TEL. SET jack. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. • Pick up the handset and check for a dial tone.
Problems and Solutions The fax paper comes out blank when you try to receive or copy a document. • Make sure that the fax paper is properly loaded in your fax. (If the roll has been loaded backwards, nothing will be printed.) • For reception, make sure that the document for transmission is loaded face down in the feeder of the transmitting machine. The received document is faint. • Make sure that you are using the recommended fax paper. See Loading the Fax Paper in Chapter 1.
Problems and Solutions General problems Problem Nothing appears in the display. Check and remedy • Make sure the power cord is properly plugged into a power outlet. • Connect another electrical appliance to the outlet to see if it has power. The fax does not respond when you press any of its keys. • If a beep sound is not made when you press the Automatic document feeding does not work for transmission or copying.
Display Messages Messages and Signals Display messages DOCUMENT JAMMED The original document is jammed. See the following section, Clearing Paper Jams. FUNCTION MODE The FUNCTION key has been pressed. HOLD The HOLD/SEARCH key has been pressed to put the other party on hold during a phone conversation. Press the HOLD/SEARCH again to take the other party off hold. LINE ERROR Transmission or reception was not successful. Press STOP to clear the message, and then try again.
Display Messages PAPER JAMMED The fax paper is jammed. See the following section, Clearing Paper Jams. (FO-375 only) READY TO SEND A document has been loaded and the fax is waiting for transmission or copying instructions. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic Redialling in Sending a Fax by Automatic Dialling in Chapter 2.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If it doesn’t feed out, remove it as follows: 1 Pull the release marked PANEL RELEASE toward you and open the operation panel. 2 Remove the document. 11.Troubleshooting Important: Do not try to remove a document without opening the operation panel.
Clearing Paper Jams 2 Remove the paper roll. • FO-375: If any pieces of paper are stuck in the cutter, remove them with caution. • FO-375: Press the START key to reset the cutter. 3 Cut off the wrinkled part of the paper. 4 Reload the paper. • Jammed fax paper is often caused by improper loading. Be sure to carefully follow the instructions for paper loading given in Loading the Fax Paper in Chapter 1.
Index A ANS. reception mode, 18, 39, 47 Answering machine connection Activating, 47 Connecting, 45 Fax Reception When Ans.
Index N Normal Dialling, 27, 43 Number keys, 3 Number of rings in FAX and TEL/FAX reception modes, 62 O Option Setting List, 70 P Panel release, 2 Paper jams, clearing, 81 Paper Save setting, 65 Paper, fax, 9 Passcode List, 69 Pauses in automatic dialling, 30, 35 Polling, 57 - 59 Polling key, setting, 67 Print head, cleaning, 72 Priority Call, 51 Pseudo ringing duration, 64 R Rapid Dial keys, 3 Rapid Key Dialling, 33, 43 Reception mode ANS.
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