MODEL FO-2081 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION GUIDE (for facsimile)
Note • This manual describes how to use the fax function of the machine. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the Operation Guide (for general information). For more information, please read the Operation Guide (for general information). • This operation guide refers to the Reversing Single Pass Feeder as the "RSPF".
TABLE OF CONTENTS QUICK REFERENCE GUIDE .................................................................................................................... 3 LIST OF FAX FUNCTIONS........................................................................................................................ 6 1 INITIAL SETTINGS PART NAMES................................................. 11 A LOOK AT THE FAX OPERATION PANEL ..... 12 ABOUT THE LIQUID CRYSTAL DISPLAY.... 14 USING THE ARROW KEYS ....................
3 HOW TO USE THE FAX FUNCTION 4 SPECIAL FUNCTIONS SENDING ORIGINALS ................................... 47 MEMORY .........................................................63 ● SETTING THE ORIGINAL .............................47 DATA TRANSFER...........................................64 OPTIONAL TRANSMISSION SETTINGS ...... 49 TRANSMISSION RESERVATION...................66 ● ● ● ● ● ● ORIGINAL SIZE.............................................49 RESOLUTION...........................................
QUICK REFERENCE GUIDE The following quick reference guide provides brief explanations the operation of the machine. Selecting the transmission mode (p.22) Memory transmission mode The indicator lights up when memory transmission mode is selected. Direct transmission mode Press the [MEMORY] key to change modes. The indicator is off when direct transmission mode is selected. Place the original Using the RSPF (p.47) Place the original face up (up to 50 pages at once) Using the document glass (p.
Sending a fax Dialing methods Direct Dialing (p.54) Press the numeric keys to dial. Enter a two-digit Speed Dial number. Speed Dialing (p.54) Rapid Key Dialing (p.54) 01 10 09 18 01 10 09 18 * It is not necessary to press the [START] key after pressing a Rapid Key. Chain Dialing (p.55) Speed Dial number or Rapid Key set for Chain Dialing when stored. Dial the next part of the number (a Group Key cannot be used). Dial with the numeric keys and then press the [REDIAL/PAUSE] key.
Sending a fax to multiple destinations (Broadcasting) (p.67) Dial. Adjust the resolution and contrast. (p.50) Place the original. Storing a fax job while another job is in progress Fax transmission or reception in progress Dial. Adjust the resolution and contrast. (p.50) Place the original. The fax will be transmitted after previous jobs are completed. Automatically sending a fax at a specified time (timer transmission) To set up a timer transmission, see "TIMER OPERATIONS" (p.75).
LIST OF FAX FUNCTIONS The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10). Menu item Settings (factory default setting appears in bold) Page 0 : RX DATA TRANSFER 1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when printing is not possible.
Menu item 6 : AUTO LISTING Settings (factory default setting appears in bold) Page Enable automatic printing of the Activity Report when information on a total of 50 fax transmissions/receptions accumulates. 1 : ON 2 : OFF 84 1 : TRANSMISSION Select the condition for printing reports on fax transmissions. 1 : ALWAYS PRINTS 2 : ERROR ONLY 3 : NEVER PRINTS 85 2 : BROADCAST Select the condition for printing reports on broadcast transmissions.
Menu item 16 : RCV REDUCE 17 : BEEP LENGTH 18 : RINGER VOLUME 19 : BEEPER VOLUME 20 : DIAL MODE 21 : DISTINCTIVE RING 22 : INDEX PRINT 23 : 2-SIDED RX 24 : TRAY SELECTION (When the 250-sheet paper feed unit is installed.) Settings (factory default setting appears in bold) Page When a fax is received that is larger that the printing paper, enable reduction of the fax to the size of the paper to avoid the fax being cut off.
Menu item Settings (factory default setting appears in bold) Page 6 : A.M. MODE 1 : AUTO RECEIVE Enable fax reception when the answering machine is full and cannot receive messages or otherwise fails. 1 : ON 2 : OFF 44 1 : 1 TIME Perform polling transmission once. 71 2 : REPEAT Perform polling transmission repeatedly. 71 8 : POLLING MODE Poll another fax machine. 69 9 : SERIAL POLL MODE Sequentially poll multiple fax machines.
SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9. Note 1 An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered. Press the [MODE SELECT] key to select fax mode.
Chapter 1 1 INITIAL SETTINGS PART NAMES RSPF Original guides Document feeder cover 1 Exit area 2 Document feeder tray 3 5 4 Bypass tray L TE TEL jack LINE jack INE L 6 7 8 9 9 10 1 Document glass 6 Paper output tray 2 Operation panel 7 Paper output tray extension 3 Front cover 8 Power switch 4 Paper tray 9 Handles 5 Bypass tray paper guides 10 Power cord 11
A LOOK AT THE FAX OPERATION PANEL 1 2 3 4 5 6 7 13 8 14 9 10 15 16 17 18 19 20 1 Rapid keys Press one of these keys to dial a fax or telephone number automatically. 8 [RESOLUTION] key Press this key to adjust the resolution before sending faxes. 2 [MEMORY] key / indicator Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit). 9 [CONTRAST] key Press this key to adjust the contrast before sending faxes.
INITIAL SETTINGS 11 21 12 22 23 24 25 27 28 23 LINE STATUS indicator Lit when sending/receiving faxes, blinking when receiving data. [ ] key Press this key to enter symbols during a name storing procedure. Press the " " key to change from pulse dialing to tone dialing mode. 24 [MODE SELECT] key / Mode indicators Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner, fax mode indicators).
ABOUT THE LIQUID CRYSTAL DISPLAY The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available. Example: When an original is placed in the RSPF, the second line changes from "STAND-BY" to "SEND READY".
ADJUSTING THE RINGING VOLUME Adjust the ringing volume of the machine following the procedure below. 1 Press the [MENU] key. 5 Press the [OK] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 6 Press the [MENU] key. Press the [MENU] key to exit. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "18:RINGER VOLUME" appears, and then press the [OK] key.
SETTING THE LENGTH OF ALARM BEEPS You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below. 1 6 Press the [MENU] key. Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( until "17:BEEP LENGTH" appears, and then press the [OK] key.
ADJUSTING THE ALARM BEEP VOLUME Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below. 1 6 Press the [MENU] key. Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "19:BEEPER VOLUME" appears, and then press the [OK] key.
FAX SETUP HOW TO ENTER CHARACTERS You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.
INITIAL SETTINGS ENTERING YOUR NAME AND FAX NUMBER Note You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( [ ] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.
INITIAL SETTINGS 8 Press the [OK] key. 9 Press the [MENU] key. Press the [MENU] key to exit.
INITIAL SETTINGS DAYLIGHT SAVING TIME SETTING Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time. Note If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not be adjusted until the transmission ends. Follow these steps to enable Daylight Saving Time. 1 Press the [MENU] key. 5 Press the [OK] key.
INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.
INITIAL SETTINGS SELECTING THE RECEPTION MODE Your machine has three modes for receiving incoming calls and faxes: ● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. ● MAN. mode: This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MAN.
INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION You can set the number of rings before the machine answers in AUTO mode following the procedure below. 1 Press the [MENU] key. 6 Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "4:# OF RINGS (AUTO)" appears, and then press the [OK] key.
INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION The number of rings before the machine answers in MANUAL mode can also be set. If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below. 1 Press the [MENU] key. 4 Press a numeric key to select the number of rings. Select the number of rings you would like to use (0 to 9). 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 5 Press the [OK] key.
INITIAL SETTINGS SETTING THE TRAY SELECTION (when the 250-sheet paper feed unit is installed) Follow the steps below to select the paper tray for received faxes. 1 Press the [MENU] key. 5 Press the [OK] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 6 Press the [MENU] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "24:TRAY SELECTION" appears, and then press the [OK] key.
INITIAL SETTINGS SETTING THE DIAL MODE The machine can be used with both touch-tone and pulse telephone lines. Touch-tone uses tones of different pitches for each numeric key, while pulse lines use a series of pulses. Your machine must be set to match the kind of telephone line you are using: touch-tone or pulse. 1 6 Press the [MENU] key. Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key.
INITIAL SETTINGS SETTING THE NUMBER OF RECALL TIMES The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made. Note • If a transmission is still not successful after the set number of recall attempts is made, a report will print and the document will be cleared from memory.
INITIAL SETTINGS When a communication error occurs You can select the number of recall attempts made when a communication error occurs. If "0" is entered, the machine will not make any recall attempts. 1 Press the [MENU] key. 6 Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key.
INITIAL SETTINGS SETTING THE RECALL INTERVAL The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the interval between recall attempts. Note • If a transmission is still not successful after the set number of recall attempts is made, a report will print and the document will be cleared from memory.
INITIAL SETTINGS When a communication error occurs You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15 minutes can be selected. If the recall interval is set to 0 minutes, the machine will immediately call again after breaking the connection due to the communication error. 1 Press the [MENU] key. 6 Press the [MENU] key. Press the [MENU] key to exit.
INITIAL SETTINGS SETTING THE INDEX FUNCTION You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Separate faxes with index marks. Use the following procedure to set the index function: 1 Press the [MENU] key. 5 Press the [OK] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. 6 Press the [MENU] key.
INITIAL SETTINGS SETTING RESOLUTION PRIORITY For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the [RESOLUTION] key. To turn on this function, follow the procedure below: 1 Press the [MENU] key. 6 Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key.
INITIAL SETTINGS SETTING UP THE MACHINE FOR USE WITH A PC MODEM The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax Signal Receive function, follow the procedure below.
INITIAL SETTINGS USING THE REMOTE RECEPTION FUNCTION The machines Remote Reception feature is designed to allow you to activate fax reception from an extension telephone. The Remote Reception function operates even when the FAX Signal Receive function is turned off. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" on page 34. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and . Follow the procedure below to use this feature.
INITIAL SETTINGS Setting a Fax Remote Number: 1 Press the [MENU] key. 6 Press the [MENU] key. Press the [MENU] key to exit. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [OK] key. Selection "4:USER PROGRAM" 3 Press the [ ] key ( ) or [ ] key ( ) until "13:FAX REMOTE NUMBER" appears, and then press the [OK] key. Selection "13:FAX REMOTE NUMBER" 4 Press a numeric key to enter the Fax Remote Number.
INITIAL SETTINGS DISTINCTIVE RINGING Distinctive ringing is a service offered by some telephone companies that allows you to use up to six different telephone numbers, each with a distinctive ringing pattern, on your regular single line. If you subscribe to a distinctive ringing service, you can set your fax to automatically answer when it detects one of these ringing patterns, and use the number corresponding to that pattern as an exclusive fax number.
INITIAL SETTINGS STORING NUMBERS FOR AUTOMATIC DIALING Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing). To use Automatic Dialing, you must first store the full number.
INITIAL SETTINGS 9 Enter the name of the destination with the numeric keys. Enter the name of the location or party by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 18 (maximum of 20 characters). If you do not want to enter a name, skip this step. 10 14 Press the [OK] key. 15 Press the [ ] key ( ) or [ to select the international communication mode. Note 11 ) 16 12 Press the [OK] key. 13 Press the [ ] key ( ) or [ ] key ( ) to select the communication speed.
INITIAL SETTINGS Use the following procedure to clear numbers: 1 6 Press the [MENU] key. Enter the Rapid Key or Speed Dial number that you wish to delete. To delete a Rapid Key, press the appropriate Rapid key. To delete a Speed Dial number, enter the 2-digit number with the numeric keys and then press the [OK] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [OK] key. 7 Press the [OK] key. Return to Step 5 to clear another number.
INITIAL SETTINGS STORING NUMBERS UNDER GROUP KEYS Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines. All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note that one key cannot be programmed as both a Rapid key and a Group key at the same time.
INITIAL SETTINGS 9 Enter a name for the Group Key with the numeric keys. Enter the name of the group by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 18 (maximum of 20 characters). If you do not want to enter a name, skip this step. To add numbers: The entered name appears. Edit the name if you need to make a change. 10 Press the [OK] key. Return to Step 7 to program another Group key. 11 Press the [MENU] key. Press the [MENU] key to exit.
INITIAL SETTINGS Deleting numbers from Group Keys: 1 Press the [MENU] key. 7 Enter the numbers that you wish to delete. Enter the fax numbers using any of the following methods: • Press a Rapid Key. • Enter a Speed Dial number with the numeric keys. • Enter a number with the numeric keys. 2 8 Press the [OK] key. 9 To exit, press the [ ] key ( key ( ) to select "2:END". Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [OK] key.
USING THE MACHINE WITH AN ANSWERING MACHINE USING AN ANSWERING MACHINE When your answering machine is connected to the machine and receiving a voice message, you can record the message after the answering machine rings. When coming a fax, the machine will automatically receive it after the answering machine rings. To enable this function, select the A.M. mode of the Reception Mode (see "SELECTING THE RECEPTION MODE" on page 23).
Chapter 2 2 CHOOSING SUITABLE MEDIA ORIGINALS SUITABLE FOR FAXING Make sure that the originals you want to fax meet specifications and guidelines listed in this section. SIZE AND WEIGHT The size and weight of originals that you can load in the RSPF depend on whether you load one sheet at a time or several sheets at once. When using the RSPF 14 lbs. (56 /m2) 24 lbs. (90.3 /m2) One-sided original : 19.
CHOOSING SUITABLE MEDIA UNSUITABLE ORIGINALS General guidelines: ● All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the machine. ● Ink, glue, and correction fluid on originals must be completely dry before using the originals with the machine. ● Originals that are in some way dangerous to the internal mechanisms of the machine should not be used.
3 Chapter 3 HOW TO USE THE FAX FUNCTION The machine offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending original(s) from memory and substituting reception into memory are possible, due to the large memory capacity. SENDING ORIGINALS SETTING THE ORIGINAL This section describes setting original(s) in the RSPF or on the document glass.
HOW TO USE THE FAX FUNCTION When placing the Original on the document glass: 1 2 Confirm that there are no original(s) in the RSPF, and open the RSPF. 5 Press the [START] key ( The set original size appears in the display and then scanning begins. Place the original face down on the document glass. Align the original according to the original scale in the illustration below. (Line up the center of the edge of the original with the ( ) mark.
OPTIONAL TRANSMISSION SETTINGS There are several transmission settings that you can make before dialing and transmitting an original. ORIGINAL SIZE The original size can be set to "8.5x11", "8.5x14", or "A4". The setting is only effective for one transmission. If desired, you can set a fixed original size that remains in effect for all transmissions. 1 Press the [MENU] key. 4 Press the [ ] key ( ) or [ to select the original size. ] key ( ) The selections are as follows: 1:8.5x11 2:8.
HOW TO USE THE FAX FUNCTION RESOLUTION To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the display, and then press the [OK] key. Your fax has five resolution settings: • STANDARD Use STANDARD for ordinary originals. This setting gives you the fastest transmission. • FINE Use FINE for improved reproduction, especially with originals containing small letters or fine drawings.
HOW TO USE THE FAX FUNCTION COVER SHEET You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender's name and number, and the receiver's name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom. One of five messages can also be added to the cover sheet.
HOW TO USE THE FAX FUNCTION MESSAGE FUNCTION One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT". Note If a message is selected when the cover sheet function is not used, the message will be added to the top of the first page of the fax. To add a message to a cover sheet, follow these steps: 1 Press the [COVER SHEET] key. 2 Press the [COVER SHEET] key until "2:TX MESSAGE SET" appears, and then press the [OK] key.
HOW TO USE THE FAX FUNCTION TWO-SIDED ORIGINAL TRANSMISSION FUNCTION The RSPF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated 180° before transmission. Note • The original must be placed in the RSPF when using the two-sided original transmission function. The document glass cannot be used. • The two-sided original transmission function cannot be selected when direct transmission mode is selected.
DIALING AND TRANSMITTING Once you have set the original (either in the RSPF or on the document glass), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the several ways of dialing that best suit your needs.
HOW TO USE THE FAX FUNCTION CHAIN DIALING The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.38)) set for Chain Dialing with another Rapid Key, Speed Dial number, or number dialed with the numeric keys to dial one fax number up to 50 digits long. The following are some examples of how this can be done: • Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial.
HOW TO USE THE FAX FUNCTION USING THE SEARCH KEY If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below: 1 Press the [SPEED/SEARCH] key twice. 4 Press the [ ] key ( ) or [ ] key ( ) to scroll through the names. Stop when the desired name appears in the display.
IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and scanning will stop. If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be canceled. If the memory becomes full while scanning a page after the first page, scanning will stop.
RECEIVING FAXES You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine). To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display. NOV 05 WED 8:20 AM STAD-BY AUTO 100% USING AUTO MODE Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. USING MAN. MODE MAN.
OPTIONAL RECEPTION SETTINGS The machine has various optional settings for the reception of faxes. TWO-SIDED RECEPTION This function is used to print a received fax consisting of two or more pages of the same size on both sides of the paper. Even if the pages are in different orientations, the pages are rotated appropriately to enable printing on both sides of the paper. Note The two-sided reception function cannot be used when printing a transaction report or activity report.
HOW TO USE THE FAX FUNCTION RECEIVE REDUCE You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size. Note In some cases the size or resolution of a received fax may not permit reduction. When this happens the fax will be printed at full size and divided onto multiple sheets of paper.
WHEN USING MANUAL SENDING AND RECEIVING You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For information about connecting an extension telephone See "CONNECTING OTHER DEVICES" of Start Guide. 1 When the extension telephone rings, pick up the handset and converse. If the [SPEAKER] key is used to answer a call you cannot converse. Note 2 You cannot use the [SPEAKER] key for fax transmission/reception while copying is in progress.
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
4 Chapter 4 SPECIAL FUNCTIONS MEMORY Your machine has a memory area that can be used to store both incoming faxes and outgoing originals. ● Approximately 120 pages of average content can be held in memory for transmission and reception. Less can be held if any of the pages were scanned using fine or superfine resolution.
DATA TRANSFER If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the machine runs out of toner or paper. To use this function, the fax number of the transfer destination machine must be programmed.
SPECIAL FUNCTIONS Follow these steps to use the fax transfer function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "0:RX DATA TRANSFER" appears, and then press the [OK] key. Selection "0:RX DATA TRANSFER" 3 Press the [ ] key ( ) or [ ] key ( ) until "1:DATA TRANSFER" appears, and then press the [OK] key. Selection "1:DATA TRANSFER" 4 Press the [ ] key ( ) or [ ] key ( ) until "1:YES" appears, and then press the [OK] key.
SPECIAL FUNCTIONS TRANSMISSION RESERVATION When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a transmission by setting the original (either in the RSPF or on the document glass), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the original saving you from having to wait.
BROADCASTING This function allows you to send the same original to as many as 100 different locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the original is transmitted to each location.
SPECIAL FUNCTIONS Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.41). 1 Place the original face up and push it gently into the document feeder tray. Original face up 2 Adjust the resolution and/or contrast settings if desired. Press the appropriate Group key. Transmission will begin.
POLLING Polling allows you to request another fax machine to send an original to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation. POLLING You can request that another fax machine send you the original that is set in that fax machine.
SPECIAL FUNCTIONS SERIAL POLLING You can poll several fax machines one at a time with a single serial polling operation. A maximum of 100 fax machines can be polled in one serial polling operation.
SPECIAL FUNCTIONS POLLING TRANSMISSION (MEMORY POLLING) This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine ("RESTRICTING POLLING MACHINES (POLLING SECURITY)" on page 73).
SPECIAL FUNCTIONS Adding a original to polling memory: Deleting originals from polling memory: Use this procedure to add an original to another original that has already been scanned into polling memory. Place the original in the RSPF or on the document glass and follow the steps below. Follow the steps below to delete originals that have been scanned into polling memory. 1 Press the [MENU] key. 1 Press the [MENU] key.
SPECIAL FUNCTIONS RESTRICTING POLLING MACHINES (POLLING SECURITY) If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine.
SPECIAL FUNCTIONS Programming/deleting passcode numbers: 1 Press the [MENU] key. 6 Enter the passcode (fax number of the machine to be allowed to poll your machine) with the numeric keys and press the [OK] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [OK] key. 7 Press the [MENU] key. Press the [MENU] key to exit. Selection "2:ENTRY MODE" 3 Press the [ ] key ( ) or [ ] key ( ) until "3:PASSCODE # MODE" appears, and then press the [OK] key.
TIMER OPERATIONS The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance. You can use this function, for example, to take advantage of lower night time telephone rates without having to be there when the operation is performed.
SPECIAL FUNCTIONS 6 Press the [ ] key ( ) or [ ] key ( to select the day of the week and press the [OK] key. ) 9 Enter the fax number of the other machine using one of the following methods: • Press a Rapid key. If you press a Rapid Key, the next step is not necessary. • Enter a Speed Dial number with the numeric keys. • Enter the fax number with the numeric keys. 10 7 Press the [OK] key. 8 Press the [ ] key ( ) or [ ] key ( ) to select the transmission mode and press the [OK] key.
ANTI JUNK FAX You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up to ten specified parties. To turn the Anti Junk Fax feature on and off, use the following procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [OK] key. Selection "5:ANTI JUNK FAX" 3 Press the [ ] key ( ) or [ ] key ( ) to select "1:ANTI JUNK SELECT" and press the [OK] key.
SPECIAL FUNCTIONS To store junk fax numbers, use the following procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [OK] key. 5 Note Selection "5:ANTI JUNK FAX" 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and press the [OK] key. Enter a two-digit number from 01 to 10 that will identify the anti junk number and press the [OK] key.
SPECIAL FUNCTIONS To clear junk fax numbers, use the following procedure: 1 6 Press the [MENU] key. Press the [OK] key. If you wish to store another fax number, return to step 5. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [OK] key. 7 Press the [MENU] key. Press the [MENU] key to exit. Selection "5:ANTI JUNK FAX" 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and press the [OK] key.
OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, scanner mode, and fax mode.
5 Chapter 5 TROUBLESHOOTING PRINTING OUT REPORTS The machine is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below. 1. TIMER LIST: You can print a list of timer or dual access operations that are currently set. 2. ACTIVITY REPORT: You can print out a list of faxes sent and received as well as the sender or recipient and the time of the operation, etc. 3.
TROUBLESHOOTING 4. GROUP LIST: You can print out a list of group dialing numbers. 5. PASSCODE LIST: You can print a list of your fax information and polling security information. 6. JUNK FAX # LIST: Fax numbers designated as Anti Junk Fax numbers.
TROUBLESHOOTING 7. USER PROGRAM LIST: Currently activated USER PROGRAM settings. DOC. GLASS SIZE FIXED DOC. SIZE RESO. PRIORITY # OF RINGS AUTO RX # OF RINGS MANUAL RX AUTO LISTING PRINT SELECTION RECALL TIMES (BUSY) RECALL TIMES (LINE ERROR) RECALL INTERVAL (BUSY) RECALL INTERVAL (LINE ERROR) SECURITY SELECTION FAX REMOTE NUMBER REMOTE RECEPTION FAX SIGNAL AUTO RECEIVE AUTO RCV REDUCE Use the following procedure to print out reports: 1 Press the [REPORT] key.
TROUBLESHOOTING ACTIVITY REPORT AUTO LISTING This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new transaction takes place. 1 Press the [MENU] key.
TROUBLESHOOTING PRINTING TRANSACTION REPORTS The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions: "ALWAYS PRINTS" ...After each transmission, reception, or error. "ERROR ONLY".........After an error only. "NEVER PRINTS" ......
TROUBLESHOOTING Problem Dialing cannot be done. No transmission takes place. Nothing is printed at the receiving end. Cause and solution The telephone line cord is not correctly connected to the machine and the wall telephone jack. → Make sure the telephone line cord is securely connected. Page Start Guide The receiving machine is out of paper. → Check with the operator of the receiving machine. - The receiving machine does not support the G3 standard.
MESSAGES AND SIGNALS DISPLAY MESSAGES Message Cause and remedy Page FRONT OR SIDE COVER OPEN. The cover is open. Close the cover. CLOSE COVERS. See the OPERATION GUIDE (for general information) CLOSE THE SPF/RSPF COVER. The RSPF cover is open. Close the RSPF cover. CLEAR PAPER JAM. SPF/RSPF JAM. A paper misfeed has occurred. Remove the misfeed as explained in "MISFEED REMOVAL". (See the OPERATION GUIDE (for general information).) MEMORY FULL The memory is full.
INDEX A Alarm beeps - Alarm beep volume ...........................................17 - Length of alarm beeps ......................................16 Answering machine - Answering machine backup ..............................44 Arrow keys .........................................................13, 14 Automatic dialing - Group keys........................................................41 - Rapid key dialing...............................................38 - Speed dialing ..................................
R Receiving faxes - Receive reduce .................................................60 - Two-sided reception..........................................59 Reception mode - A.M. mode...................................................23, 58 - AUTO mode ......................................................23 - MAN. mode .................................................23, 58 Remote reception.....................................................35 Reports - Group list..............................................
INDEX BY PURPOSE Fax setup Storing/settings Daylight saving time setting .....................................21 Dial mode ...........................................................26, 27 Distinctive ringing .....................................................37 Entering your name and fax number........................19 How to enter characters ...........................................18 Index function...........................................................32 Number of recall times ...............
FO-2081 OPERATION GUIDE
