FO-785 MODEL FO-785 FACSIMILE FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
FO780A-INBU Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 8 numbers Speed Dialling: 80 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx. 30 A4 pages) Replacement film: FO-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages) Automatic document feeder 10 sheets max. Memory size*: 512 KB (approx.
Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 210 mm max.
Important safety information • For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal. • In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman.
• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative. • Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. • Never install telephone wiring during a lightning storm.
WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure. WARNING Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in an installation.
FO785A-NZNotice IMPORTANT NOTICE FOR NEW ZEALAND USERS Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
FO785A-TCTC Table of Contents 1 Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Loading Printing Paper . . . . . . . . . . . . . . . . . . .
7 Special Functions 69 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . .
RT FO785A-ISUN 1 1. Installation Chapter Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
DD FO785A-IPOP A Look at the Operation Panel A Look at the Operation Panel 1 5 4 3 2 6 7 8 FACE DOWN (MAX 10 SHEETS) TEL FAX TEL/FAX A.M. ABC 1 GHI 2 JKL 4 PQRS SPEED DIAL DEF MNO 5 8 RESOLUTION REDIAL VOLUME DOWN UP FUNCTION 6 WXYZ TUV 7 RECEPTION MODE 3 9 HOLD/ SEARCH 01 02 COPY/HELP 03 STOP SPEAKER 04 05 06 07 08/POLL 0 START/MEMORY 9 10 11 12 13 14 15 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number.
A Look at the Operation Panel 6 VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. 7 FUNCTION key Press this key to select various special functions. 8 Panel release Grasp this finger hold and pull toward you to open the operation panel. 9 Number keys Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.
DD FO785A-ISCO Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Connections Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset lead are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually. 13 1.
Connections Power lead Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet. ♦ Caution: When disconnecting the fax, unplug the telephone line cord before unplugging the power lead. ♦ Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.
Connections Telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall. For Australia TE SEL. T T EL LI . N E For New Zealand Be sure to insert the telephone line cord into the TEL. LINE socket. Do not insert it into the TEL. SET socket. Comments: • Your fax is set for tone dialling.
Connections Trays Attach the paper tray extension. ♦ Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.
Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦ To connect an answering machine to your fax, see Chapter 6, Answering Machine Connection. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket. TE SEL. T T EL LI .
FO785A-ISIF Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4 pages. When replacing the film, use a roll of Sharp FO-3CR imaging film. One roll can print about 95 A4 pages.
Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 6. 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 4 Remove the used film from the cartridge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 19 1.
Loading the Imaging Film 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.
Loading the Imaging Film 8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders. 10 Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment. 21 1.
Loading the Imaging Film 11 Rotate the large gear toward you until the film is taut. 12 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Click! 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading Printing Paper.
FO785A-ISLP Loading Printing Paper Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: ♦ 60 for paper from 60 to 75 g/m 2 ♦ 50 for paper from 75 to 90 g/m 2 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Pull the paper release plate toward you. 3 Insert the stack of paper into the tray, print side down.
Loading Printing Paper 4 Push the paper release plate back down. If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams. Note: If the display shows the following alternating messages when making a copy or receiving a fax, check the paper tray.
FO785A-IPSN Entering Your Name and Number Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send.
Entering Your Name and Fax Number 3 Press the START/MEMORY key. START/MEMORY The display will show: ENTER FAX # 4 Enter your fax number by pressing the number keys. Up to 20 digits can be entered. • To insert a space between digits, press the # key. To insert a "+", press the * key. • If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
Entering Your Name and Number A= J= S= B= K= T= C= L= U= D= M= V= E= N= W= F= O= X= G= P= Y= H= Q= Z= I= R= SPACE = ABC DEF GHI JKL MNO PQRS TUV WXYZ SPEED DIAL Press this key to delete the letter highlighted by the cursor. REDIAL Press this key to change case. SYMBOLS HOLD/ SEARCH Press this key to move the cursor to the left. SPEAKER Press this key to move the cursor to the right. Press either key repeatedly to select one of the following symbols: .
FO785A-IPSD RT Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key 1 2 3 4 5 6 7 8 9 FUNCTION key START/MEMORY key 0 * key STOP key Note: The imaging film and printing paper must be loaded before the date and time can be set. 1 Press these keys: FUNCTION The display will show: ENTRY MODE 2 Press the * key three times.
Setting the Date and Time 3 Press the START/MEMORY key. START/MEMORY • The currently set date will appear in the display. 4 Enter a two-digit number for the day ("01" to "31"). • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. Example: the 5th 5 0 1 2 0 Enter the year (four digits). Example: 2000 7 5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).
Setting the Date and Time 8 Press the START/MEMORY key to start the clock. START/MEMORY The display will show: STORE JUNK # 9 Press the STOP key to return to the date and time display.
FO785A-IPRM Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line.
Selecting the Reception Mode Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode. RECEPTION MODE key 1 2 3 4 5 6 8 9 7 0 TEL FAX 14 OCT 10:30 TEL/FAX A.M. TEL FAX 14 OCT 10:30 RECEPTION MODE TEL/FAX A.M. TEL FAX 14 OCT 10:30 TEL/FAX A.M. TEL FAX 14 OCT 10:30 TEL/FAX A.M. For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M.
FO785A-IPVA Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. SPEAKER Display: SPEAKER: HIGH DOWN or UP SPEAKER: MIDDLE SPEAKER: LOW 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 33 1.
Volume Adjustment Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) DOWN or UP Display: RINGER: HIGH RINGER: MIDDLE • The ringer will ring once at the selected level, then the date and time will reappear in the display. 2 If you selected RINGER:OFF OK ?, press the START/MEMORY key.
RT FO785A-BOPS Chapter 2 Sending Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 216 mm Minimum size Maximum size 148 mm 140 mm Minimum weight 600 mm Maximum weight 157 g/m² 52 g/m² Loading several pages at once: Minimum size Maximum size 148 mm 216 mm 140 mm 297 mm Maximum weight Minimum weight 52 g/m² 80 g/m² 35 2.
Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 5 mm Letters in the shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.
FO785A-BOPS2 Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place.
FO785A-BOPS3 Resolution and Contrast Resolution and Contrast The default resolution setting is STANDARD and the default contrast setting is AUTO. 2. Sending Documents If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.
Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. RESOLUTION • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
YF FO785A-BOSD1 Sending a Fax by Normal Dialing Sending a Fax by Normal Dialling 2. Sending Documents With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.
Sending a Fax by Normal Dialing 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep • If the other party answers, (lift the handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone. 5 When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.
FO785A-BOSD2 Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. 2. Sending Documents RT ♦ To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.
Sending a Fax by Automatic Dialing Storing fax and telephone numbers for Automatic Dialling 1 Press these keys: FUNCTION 3 The display will show: FAX/TEL # MODE 2 Press 1 to select SET. 1 The display will show: FAX/TEL # SET ENTER SPEED # 3 Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling). 0 4 1 (Example) Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).
Sending a Fax by Automatic Dialing 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered. 2. Sending Documents • If you don’t want to enter a name, skip this step. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.
Sending a Fax by Automatic Dialing Clearing numbers 1 FUNCTION Press these keys: 3 The display will show: FAX/TEL # MODE 2 Press 2 to select CLEAR. 3 Enter the Speed Dial number that you want to clear by pressing the number keys. 0 1 2 (Example) 4 Press the START/MEMORY key. START/MEMORY 5 Return to Step 3 to clear another number, or press STOP to exit. STOP Step 3 or Making changes To make changes in a number previously stored, repeat the storing procedure.
YF FO785A-BOSD3 Sending a Fax by Automatic Dialing Rapid Key Dialling 1 2. Sending Documents If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 RESOLUTION Press the Rapid Key corresponding to the desired Speed Dial number.
Sending a Fax by Automatic Dialing Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys. RESOLUTION SPEED DIAL 2 • To enter numbers 1 through 9, first 0 enter 0 and then the number. (Example) 3 48 Check the display.
Sending a Fax by Automatic Dialing Direct Keypad Dialling 1 2. Sending Documents You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired. 2 Enter the number of the receiving machine by pressing the numeric keys.
Sending a Fax by Automatic Dialing Using the HOLD/SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired.
Sending a Fax by Automatic Dialing Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 2. Sending Documents 4 • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. 5 Press the START/MEMORY key.
YF FO785A-BORD Chapter 3 Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
Receiving Documents Using FAX Mode RECEPTION MODE TEL 3. Receiving Documents Press the RECEPTION MODE key until the arrow in the display points to FAX. FAX TEL/FAX A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes. 2 rings Fax reception ♦ You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.
Receiving Documents Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX TEL/FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.
Receiving Documents Using TEL Mode RECEPTION MODE TEL 3. Receiving Documents Press the RECEPTION MODE key until the arrow in the display points to TEL. FAX TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 Pick up the handset when the machine rings. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
Receiving Documents 3 If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key). • Make sure that the display shows RECEIVING, then replace the handset. START/MEMORY RECEIVING Answering with an extension phone 1 Answer the extension phone when it rings.
Receiving Documents Comments: • Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder. • If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone. 3.
Receiving Documents Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
Receiving Documents 4 Press the STOP key. STOP In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED.
YF FO785A-BOCY Chapter 4 Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired. (The default setting for copying is SUPER FINE.) 2 Press the COPY/HELP key.
Making Copies Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted. Example of three copies each of three originals A B C A B The display will show: 4 A 2 Originals B C A A A B B B C C C ENTER # (01-99) If you are making one copy per original, press the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).
Making Copies Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.
RT FO785A-BOVC Chapter 5 Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. 2 Pick up the handset or press the SPEAKER key. Listen for the dial tone. Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys.
Making Telephone Calls Comments: • While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. • The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer.
Making Telephone Calls Hold 5. Making Phone Calls You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.
SU FO785A-UAPN Chapter 6 Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET socket. 2 Connect the answering machine’s telephone line socket to the TEL. SET socket. • If desired, you can connect an extension phone to your answering machine’s extension phone socket. TEL SET.
Activating the Answering Machine Hookup Note: When FaxAbility or Fax Duet (distinctive ring) is used, the answering machine may be connected to any extension of the same line. Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.
Activating the Answering Machine Hookup Activating the Answering Machine Connection Before you go out, activate the answering machine connection as follows: 1 Set the reception mode to A.M.. RECEPTION MODE TEL FAX TEL/FAX A.M. 2 Set your answering machine to auto answer. • Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.
SU FO785A-SFCI Chapter 7 Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: • To use this function, you must subscribe to a caller identification service from your telephone company. • Your fax may not be compatible with some caller identification services.
Caller ID 4 Press 1 if you are in Australia or 2 if you are in New Zealand. Australia 1 New Zealand or 2 The display will show: COVER SHEET 5 Press the STOP key to return to the date and time display. STOP How Caller ID operates When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring.
Caller ID OUT OF AREA The call was made from an area which does not have a caller identification service, or the caller’s service is not compatible with that of your local phone company. PRIVATE CALL Caller information was not provided by the telephone company at the caller’s request. Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received.
Caller ID 3 If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. • If you want to send a fax, load the document and then press the START/MEMORY key. START/MEMORY • If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.) 4 Press the STOP key when you have finished viewing the list.
Caller ID 1 2 3 4 Press the keys shown at right. PRIORITY CALL # will appear in the display. FUNCTION 3 Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.) Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). 1 5 5 2 or 5 1 2 3 4 (Example) Press the START/MEMORY key and then the STOP key.
SU FO785A-SFDR Distinctive Ring Distinctive Ring If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax. The distinctive ring function is used with the reception mode set to FAX.
Distinctive Ring 3 Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off. NO YES 1 or 2 The display will show: FAX SIGNAL RX 4 Press the STOP key. 5 Set the reception mode to FAX. TEL FAX TEL/FAX A.M. 7.
FO785A-SFBR SU Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s). The display will show: READY TO SEND 2 Press the START/MEMORY key and then 2.
Broadcasting Press the START/MEMORY key. Transmission will begin. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. START/MEMORY 7.
SU FO785A-SFCS Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
Cover Sheet 3 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: YES 1 NO or 2 AUTO PRINT OUT 4 Press the STOP key to return to the date and time display. STOP Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 Load the document(s).
Cover Sheet 3 4 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 1 (Example) Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.
RT FO785A-SFBN Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
Batch Page Numbering Comments: • If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. • If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.
SU FO785A-SFAJ Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). 5 5 5 1 2 3 (Example) 5 Press the START/MEMORY key. START/MEMORY 6 84 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
SU FO785A-SFME Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.
Sending Documents From Memory 3 Enter the number of the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and 01 02 03 (Example) enter a Speed Dial number. • Enter a full telephone number by pressing the number keys. 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document will be scanned and stored in memory.
SU FO785A-SFPO Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.
Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible whilst your fax is on polling standby. Polling security Polling Security allows you to prevent unauthorized polling of your machine.
Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 1 Press the keys shown at right. ENTRY MODE will appear in the display. 2 Press the # key four times. PASSCODE # MODE will appear in the display. 3 Press 1 to store a number, or 2 to clear a number. 4 Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step.
SU FO785A-SFTI Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Timer Operations 6 Enter the Speed Dial number of the receiving fax machine. 5 0 • If this is a polling operation, go to (Example) Step 9. 7 Press the START/MEMORY key. START/MEMORY 8 Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings). 9 Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
RT FO785A-OSOS Chapter 8 Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. FUNCTION First press FUNCTION and 4, then press # or * to scroll through the options.
8. Option Settings Option Settings Setting 2: NUMBER OF RINGS TO ANSWER This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 4. • Initial setting: 2 FUNCTION 4 Press Enter a number from 2 to 4 until display shows: NUMBER OF RINGS STOP 4 RINGS TEL ANS. Setting 3: 4 RINGS TEL ANSWER Press 1 (YES) to have the fax machine answer a call after 4 rings when it is in TEL reception mode.
Option Settings Setting 4: TEL/FAX REMOTE NUMBER (TRANSFER CODE) If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.
8. Option Settings Option Settings Setting 6: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TIMER/MEM): A report will be printed after an error, timer operation, or memory operation. 3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT): A report will never be printed.
Option Settings Setting 8: PSEUDO RINGING DURATION This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15 seconds, 2 for 30 seconds, 3 for 60 seconds, or 4 for 120 seconds. • Initial setting: 1 FUNCTION 4 Press Enter a number from 1 to 4 until display shows: PSEUDO RING DUR. STOP QUIET DETECT TM. Note for New Zealand: Telecom regulations do not permit the 60-second and 120-second settings to be used.
8. Option Settings Option Settings Setting 11: DISTINCTIVE RING If you subscribe to a distinctive ring service from your telephone company, press 1 to have your fax signal voice calls and fax transmissions by different ring patterns. Press 2 to turn the function off. (This setting is described in more detail in Distinctive Ring in Chapter 7.
Option Settings Setting 14: POLLING Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. • Initial setting: 2 FUNCTION 4 Press YES until display shows: POLLING NO STOP 1 or 2 CALLER-ID Setting 15: CALLER ID If you subscribe to a Caller ID service and want to use the Caller ID function, press 1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.
8. Option Settings Option Settings Setting 16: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. • Initial setting: 2 until display shows: FUNCTION 4 Press YES COVER SHEET NO STOP or 1 2 AUTO PRINT OUT Setting 17: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations.
Chapter YF 9 FO785A-PRPR Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Press these keys: FUNCTION 2 The display will show: LISTING MODE 2 Press the # key or the * key until the desired list appears in the display. or 3 Press the START/MEMORY key.
Printing Reports and Lists be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) ♦ All information is erased after a report is printed out. If automatic print-out is disabled and print-out has not been performed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.
Printing Reports and Lists COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 11. CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.
Printing Reports and Lists Passcode List 9. Printing Lists This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Option Setting List This list shows the current status of the option settings.
Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.
Printing Reports and Lists Print Setup List 9. Printing Lists This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions.
SO Chapter 10 FO785A-MAMA Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. 1 First unplug the telephone line, then unplug the power cord. For Australia For New Zealand 2 Pull the paper release plate forward and remove the paper. 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
Maintenance Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. 5 Wipe the print head and roller with isopropyl alcohol. 10. Mainenance 4 Roller Print head Caution! • Do not use benzene or thinner. Avoid touching the print head with hard objects. • The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.
Maintenance 6 Place the imaging film cartridge back in the print compartment. 7 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 8 Pull the paper release plate toward you, reinsert the paper in the paper tray and push the paper release plate back down. If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/MEMORY key.
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth. removed, as dirt and stains will cause vertical lines on transmitted images and copies. If necessary, use a cloth moistened with isopropyl alcohol. ♦ Adhesive cellophane tape is useful for removal of debris from the rollers.
SU FO785A-TSPS Chapter 11 Troubleshooting Problems and Solutions Answering machine connection Problem Check and remedy The answering machine connection does not operate properly. • Make sure your fax machine’s reception mode is set to A.M. • Make sure your fax machine’s TEL. LINE socket is connected to the wall socket. Make sure your fax machine’s TEL. SET socket is connected to your answering machine’s telephone line socket (not the answering machine’s extension phone socket).
Problems and Solutions Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. the same telephone line.
Problems and Solutions • Make sure that the fax is set to the correct dialling mode for your telephone line. See Option Setting 7 in Chapter 8. The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. • If the receiving machine is in manual mode with no attendant, reception will not be possible.
Problems and Solutions • It is important to select a paper that is General print quality is poor. The received document is faint. Received images are distorted. appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality. • Ask the other party to send higher contrast documents. If the contrast is still too low, your fax may have a problem.
Problems and Solutions General problems Problem Check and remedy • Make sure the fax is plugged in and the imaging Information cannot be programmed in the fax. Nothing appears in the display. film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. • Make sure the power cord is properly plugged into a power outlet.
SU FO785A-TSDM Display Messages Messages and Signals Display messages A.M. OFF HOOK When the fax is in A.M. reception mode, this message appears when the handset of an answering machine (or extension phone) connected to the fax has been lifted. CHECK PAPER SIZE The paper size setting is incorrect. Change the paper size setting as described in Loading Paper in Chapter 1. COVER OPEN The print compartment cover (under the operation panel) is open.
Display Messages MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitue Reception to Memory in Chapter 3). If you are attempting to transmit from memory, see Sending Documents from Memory in Chapter 7.
RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic Redialling in Sending a Fax by Automatic Dialling in Chapter 2.) SEARCH DIAL The HOLD/SEARCH key has been pressed. Press # or * to search for an automatic dialling number, or press STOP to return to the data and time display.
SU FO785A-TSCP Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn’t feed out, remove it as follows: Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up.
Clearing Paper Jams 1 Pull the paper release plate forward and remove the paper. 2 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 11.
Clearing Paper Jams 4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 5 Pull the paper release plate toward you, reinsert the paper in the paper tray and push the paper release plate back down. If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/MEMORY key.
YF FO785A-QRQR QUICK REFERENCE GUIDE ENTERING YOUR NAME AND NUMBER INSTALLATION 2 1 Note: Imaging film and paper must be loaded to perform the following operation. FUNCTION 1. Press: TEL SET. Display shows: 3 OWN NUMBER SET TEL LIN . E 2. Press: 3 START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. ♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake, then enter the correct number or letter. 1.
SENDING DOCUMENTS SETTING THE DATE AND TIME Note: Imaging film and paper must be loaded to perform the following operation. Press: FUNCTION 3 Display shows: DATE & TIME SET Place your document (up to 10 pages) face down in the document feeder. Normal Dialling 1. Lift the handset or press SPEAKER 2. Dial the fax number. Press the START/MEMORY key: START/MEMORY Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12).
FO785A-ININ P=001 Index A Activity Report, 100 Automatic printing, 99 A.M. reception mode, 31, 54 Answering machine connection Activating, 68 Connecting, 66 Fax Reception When A.M.
P=002 Index L Letters, entering, 26 Line error, 111 Loading printing paper, 23 Loading the document, 37 M Memory Sending documents from, 85 Substitute reception to, 59 N Normal Dialling, 41, 63 Number keys, 11 Number of rings in FAX and TEL/FAX reception modes, 93 O Option Setting List, 103 P Panel release, 11 Paper jams, clearing, 119 Passcode List, 103 Pauses in automatic dialling, 44, 49 Polling, 87 - 89 Polling key, setting, 98 Print contrast setting, 24 Print head, cleaning, 106 Print Setup List,
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