MODEL FO-A660 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9.
all.book Page 1 Monday, September 29, 2003 4:48 PM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all.book Page 1 Monday, September 29, 2003 4:48 PM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling 40 numbers Imaging film Initial starter roll (included with machine): 10 m (approx. 30 A4 pages) Replacement roll (not included): FO-9CR 60 m (one roll yields approx. 180 A4 pages) Memory size* 448 KB (approx.
all.book Page 2 Monday, September 29, 2003 4:48 PM Applicable telephone line Public switched telephone network Paper tray capacity (60 - 80 g/m2 paper) Approx. 50 A4-size sheets (at room temperature; maximum stack height should not cover the line on the tray) Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 148 to 210 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 210 mm Length: 140 to 600 mm Effective scanning width 210 mm max.
all.book Page 3 Monday, September 29, 2003 4:48 PM Important safety information For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.
all.book Page 4 Monday, September 29, 2003 4:48 PM The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure. WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference.
all.book Page 5 Monday, September 29, 2003 4:48 PM Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Monday, September 29, 2003 4:48 PM Table of Contents 5. Making Copies 71 6. Special Functions 73 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 73 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 78 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 79 Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 80 7. Printing Lists 81 8. Maintenance 84 9.
all.book Page 7 Monday, September 29, 2003 4:48 PM A Look at the Operation Panel 1 2 3 4 5 6 7 8 ABC HELP TEL FAX RESOLUTION GHI RECEPTION MODE REC/ MEMO COPY/POLL PLAY/ HOLD TEL/FAX A.M. STOP 4 7 A 12 13 3 MNO 5 TUV 6 WXYZ 8 9 FUNCTION 0 REPEAT 10 11 DEF 2 JKL PQRS Z REDIAL START/MEMORY 1 9 14 15 SKIP DELETE 16 17 18 1 Help Press this key to print out the Help List, a quick reference guide to the operation of the fax machine.
all.book 7 Page 8 Monday, September 29, 2003 4:48 PM UP and DOWN arrow keys Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 71). Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the key has been pressed, or the ringer volume at any other time (page 25). FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.
all.book Page 9 Monday, September 29, 2003 4:48 PM 16 REPEAT key Press this key while listening to a message to play it again (page 30). 17 SKIP key Press this key while listening to a message to skip to the next message (page 30). 18 DELETE key Press this key to erase recorded messages (page 31). Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.
all.book Page 10 Monday, September 29, 2003 4:48 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Adapter (for Australia) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Adapter (for New Zealand) Points to keep in mind when setting up Do not place the machine in direct sunlight.
Page 11 Monday, September 29, 2003 4:48 PM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
all.book Page 12 Monday, September 29, 2003 4:48 PM Connections Connecting the telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall. For Australia TE L.S ET TE L.L INE For New Zealand Setting the dial mode: The fax machine is set for tone dialling.
Page 13 Monday, September 29, 2003 4:48 PM Connections Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. ♦ The fax machine is not compatible with digital telephone systems.
all.book Page 14 Monday, September 29, 2003 4:48 PM Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. 1 Remove the seal covering the TEL. SET socket. TE L.S ET TE L.L INE 2 Connect the extension phone line to the TEL. SET socket. TE L.S ET TE L.L INE Note: In New Zealand, not all standard telephones will respond to incoming ringing when connected to the extension socket of the equipment.
Page 15 Monday, September 29, 2003 4:48 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. ♦ The initial starter roll of imaging film included with the machine can print about 30 A4-size pages. ♦ When replacing the film, use a roll of SHARP FO-9CR imaging film.
all.book Page 16 Monday, September 29, 2003 4:48 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print Fit ends of rolls compartment. onto hubs Thick roll to rear 16 7 Rotate the front gear as shown until the film is taut.
Page 17 Monday, September 29, 2003 4:48 PM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN. • If paper remains in the tray, take it out and combine it into a single stack with the new paper.
all.book Page 18 Monday, September 29, 2003 4:48 PM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNCTION NORMAL: 5 18 Press STOP once and 1 once. twice.
Page 19 Monday, September 29, 2003 4:48 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained on page 21. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 FUNCTION START/MEMORY 1 Press FUNCTION once and 3 times. Display: ENTRY MODE 2 Press once.
all.book Page 20 Monday, September 29, 2003 4:48 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press START/MEMORY . To enter a “+”, press . . 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. to enter the fax number in memory.
Page 21 Monday, September 29, 2003 4:48 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 FUNCTION START/MEMORY 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNCTION once and Example: the 5th 3 times. Display: once.
all.book Page 22 Monday, September 29, 2003 4:48 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 2 0 The currently set time appears (example): 0 3 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 22 DATE 05-01-2003 1 Enter the year (four digits).
Page 23 Monday, September 29, 2003 4:48 PM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
all.book Page 24 Monday, September 29, 2003 4:48 PM Setting the Reception Mode TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX RECEPTION MODE 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. For more information on receiving faxes in FAX and TEL modes, see Chapter 4, Receiving Faxes. For more information on using A.M. mode, see Chapter 2, Using the Answering Machine.
Page 25 Monday, September 29, 2003 4:48 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press 2 Press • Press . or until the display shows the desired volume level. again to turn off the speaker. 25 1. Installation all.
all.book Page 26 Monday, September 29, 2003 4:48 PM Volume Adjustment Ringer 1 Press or . Display: (Make sure has not been pressed and a document is not loaded in the feeder.) RINGER: HIGH • The ringer will ring once at the selected RINGER: MIDDLE level, then the date and time will reappear in the display. RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ?, press START/MEMORY . Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off.
all.book Page 27 Monday, September 29, 2003 4:48 PM 2. Using the Answering Machine 2. Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.
all.book Page 28 Monday, September 29, 2003 4:48 PM Operating the Answering Machine 4 Press START/MEMORY and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY/ .
all.book Page 29 Monday, September 29, 2003 4:48 PM Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M.
all.book Page 30 Monday, September 29, 2003 4:48 PM Operating the Answering Machine Listening to received messages When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages. 1 Press PLAY/ HOLD . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 PLAY/ HOLD down for at least two seconds. The messages will play.
all.book Page 31 Monday, September 29, 2003 4:48 PM Operating the Answering Machine It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press then START/MEMORY FUNCTION , , and DELETE . ♦ Erasing a single message: To erase a single message, press DELETE while the message is being played. Recording memos You can record memos for yourself and other users of the machine.
all.book Page 32 Monday, September 29, 2003 4:48 PM Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. 1 Press FUNCTION Display: once and once. A.M.
all.book Page 33 Monday, September 29, 2003 4:48 PM Optional Answering Machine Settings after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 39). The initial setting is NO . If you want to change the setting to YES, press the panel keys as follows: 1 Press FUNCTION once and once.
all.book Page 34 Monday, September 29, 2003 4:48 PM Transfer Function 3 Press 4 Press 1 or 5 2 Press . 1=YES, 2=NO to turn on OGM only mode, TOLL SAVER to turn it off. STOP The display briefly shows your selection, then: to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 35 Monday, September 29, 2003 4:48 PM Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/MEMORY STOP FUNCTION 2. Answering Machine 4 . . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 36 Monday, September 29, 2003 4:48 PM Transfer Function 4 Press START/MEMORY and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP .
all.book Page 37 Monday, September 29, 2003 4:48 PM 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 39), . The machine will play back your messages. • You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 39).
all.book Page 38 Monday, September 29, 2003 4:48 PM Override Ringing 2 Press once and 3 Press . 4 Press the number keys to enter a 3-digit override code. 5 Press to store the override code, and then to the date and time display. 3 times. START/MEMORY OVERRIDE CODE STOP to return Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a tone dial telephone.
all.book Page 39 Monday, September 29, 2003 4:48 PM Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 40 Monday, September 29, 2003 4:48 PM Remote Operations If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 63). 1 Press FUNCTION once and once. Display: A.M. SETTING 2 Press once. TOLL SAVER 3 Press once.
all.book Page 41 Monday, September 29, 2003 4:48 PM Remote Operations Enter your remote code number and then press . • You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep. • If no messages have been received, you will hear a short beep.
all.book Page 42 Monday, September 29, 2003 4:48 PM Remote Operations 4 When you have finished listening to your messages, you can do any of the following: • Erase all messages: Press 3 , 3 , and • Repeat playback: Press 7 and . . • Perform other operations: You can enter any of the commands described in the following section, Other remote operations. • Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them.
all.book Page 43 Monday, September 29, 2003 4:48 PM Remote Operations After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing 0 and , and then enter the command.
all.book Page 44 Monday, September 29, 2003 4:48 PM Remote Operations Turning the Transfer function on or off To turn Transfer on: Press 9 , 1 , and on the telephone. To turn Transfer off: Press 9 , 2 , and on the telephone. Changing the transfer telephone number 1 Press 2 After you hear a short beep, enter the new telephone number. When 9 , 0 , and finished, press on the telephone. . • To insert a pause between any two digits of the number, press .
all.book Page 45 Monday, September 29, 2003 4:48 PM Remote Operations You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to. 1 Press 2 When you hear a short beep, speak into the telephone to record the memo. 3 When you are finished, press and on the telephone. 0 and on the telephone. • If the machine detects silence, it will stop recording automatically.
all.book Page 46 Monday, September 29, 2003 4:48 PM 3. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all.book Page 47 Monday, September 29, 2003 4:48 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
all.book Page 48 Monday, September 29, 2003 4:48 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 50. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO.
all.book Page 49 Monday, September 29, 2003 4:48 PM Adjusting the Resolution and Contrast Contrast settings Use AUTO for normal documents. DARK Use DARK for faint documents. 3. Sending Faxes 1 AUTO Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press RESOLUTION one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 50 Monday, September 29, 2003 4:48 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 51 Monday, September 29, 2003 4:48 PM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving 5 When you hear the fax tone, press START/MEMORY 3. Sending Faxes machine to issue a fax tone. . Replace the handset.
all.book Page 52 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 40 fax or phone numbers in the machine for automatic dialling. ♦ Auto-dial numbers are dialled by pressing START/MEMORY appears in the display, and then until the desired number . Storing fax and phone numbers for automatic dialling Display: 1 Press 2 Press 3 Enter the fax or voice number by pressing the number keys. Up to 32 digits can be entered.
all.book Page 53 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 7 G= N= A= H= O= V= B= I = P= W= SPACE = U= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= 3.
all.book Page 54 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once and once. Display: 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: until the number you wish to edit or clear appears in once. 1 1=EDIT, 2=CLEAR CLEAR: 2 • If you selected CLEAR, go to Step 8.
all.book Page 55 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. . to 3. Sending Faxes STOP Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION to set the resolution and/or contrast.
all.book Page 56 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION to set the resolution and/or contrast.
all.book Page 57 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. If you are sending a fax, load the document(s). • If desired, press RESOLUTION to set the 3. Sending Faxes 1 resolution and/or contrast. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled.
all.book Page 58 Monday, September 29, 2003 4:48 PM Sending a Fax by Automatic Dialling ♦ To stop automatic redialling, press STOP . ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
all.book Page 59 Monday, September 29, 2003 4:48 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. This function allows you to send the same fax to as many as 20 different locations in just one operation.
all.book Page 60 Monday, September 29, 2003 4:48 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. Memory transmission You can also send a fax through memory when sending to a single location.
all.book Page 61 Monday, September 29, 2003 4:48 PM 4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RECEPTION MODE until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL FAX 4. Receiving Faxes TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 62 Monday, September 29, 2003 4:48 PM Using A.M. Mode 2 Press once and 3 Press once. 4 times. PSEUDO RING 1=15 SECONDS (Selections appear alternately) 4 Enter a number as follows for the desired duration: 1 15 SECONDS 2 30 SECONDS 3 60 SECONDS 4 120 SECONDS The display briefly shows your selection, then: DISTINCTIVE Note for New Zealand: Telecom regulations do not permit the 60-second and 120-second settings to be used.
all.book Page 63 Monday, September 29, 2003 4:48 PM Using FAX Mode Using FAX Mode To select FAX mode, press RECEPTION MODE until the arrow in the display points to FAX. TEL FAX RECEPTION MODE When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 64.
all.book Page 64 Monday, September 29, 2003 4:48 PM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER # (2-4) 2 4 Enter the desired number of rings (any number from 2 to 4). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 Press STOP 3 to return to the date and time display. Using TEL Mode To select TEL mode, press RECEPTION MODE until the arrow in the display points to TEL. TEL FAX RECEPTION MODE TEL/FAX A.M.
all.book Page 65 Monday, September 29, 2003 4:48 PM Using TEL Mode Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING (page 67) to NO, press 3 START/MEMORY 4. Receiving Faxes Note: If you have set the Fax Signal Receive setting to begin reception.
all.book Page 66 Monday, September 29, 2003 4:48 PM Using TEL Mode Answering on an extension phone 1 Answer the extension phone when it rings. 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5 once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.
all.book Page 67 Monday, September 29, 2003 4:48 PM Optional Reception Settings Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.
all.book Page 68 Monday, September 29, 2003 4:48 PM Optional Reception Settings Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. 1 Press FUNCTION Display: once and once. OPTION SETTING 2 Press once and 3 Press once. 4 Enter the desired number (any number from 0 to 9). once.
all.book Page 69 Monday, September 29, 2003 4:48 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 70 Monday, September 29, 2003 4:48 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
all.book Page 71 Monday, September 29, 2003 4:48 PM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press RESOLUTION to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 72 Monday, September 29, 2003 4:48 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNCTION once and once. Display: OPTION SETTING 2 Press once and 3 Press once.
all.book Page 73 Monday, September 29, 2003 4:48 PM 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company. ♦ Your fax may not be compatible with some caller identification services.
all.book Page 74 Monday, September 29, 2003 4:48 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 75 Monday, September 29, 2003 4:48 PM Caller ID (Requires Subscription to Service) Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.
all.book Page 76 Monday, September 29, 2003 4:48 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call DELETE appears in the display. If you want to delete all calls from the list, hold DELETE down for at least 3 seconds while you are viewing any number in the list.
all.book Page 77 Monday, September 29, 2003 4:48 PM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 78 Monday, September 29, 2003 4:48 PM Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.
all.book Page 79 Monday, September 29, 2003 4:48 PM Blocking Reception of Unwanted Faxes STOP 5 Press 6 Set the reception mode to FAX. to return to the date and time display. TEL FAX RECEPTION MODE TEL/FAX A.M. Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes.
all.book Page 80 Monday, September 29, 2003 4:48 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. 1 Dial the fax machine you want to poll using one of the following methods: • Enter the full number using the numeric keys.
all.book Page 81 Monday, September 29, 2003 4:48 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. Display: 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press FUNCTION once and START/MEMORY twice. LISTING MODE TEL # LIST until the desired list appears in the display. PRESS START KEY to print the list.
all.book Page 82 Monday, September 29, 2003 4:48 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 83 Monday, September 29, 2003 4:48 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNCTION once and once. OPTION SETTING TRANSACTION twice. 1:ALWAYS PRINT (Selections appear alternately) Press a number from to 1 5 to select the condition for printing.
all.book Page 84 Monday, September 29, 2003 4:48 PM 8. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol.
Page 85 Monday, September 29, 2003 4:48 PM Maintenance 4 Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.
all.book Page 86 Monday, September 29, 2003 4:48 PM Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
all.book Page 87 Monday, September 29, 2003 4:48 PM 9. Troubleshooting 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
all.book Page 88 Monday, September 29, 2003 4:48 PM Problems and Solutions Dialling and transmission problems Problem No dial tone when you pick up the handset or press the Solution • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 11. key. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
all.book Page 89 Monday, September 29, 2003 4:48 PM Problems and Solutions Reception and copying problems Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 90 Monday, September 29, 2003 4:48 PM Problems and Solutions Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 18). General problems Problem A loud howling sound occurs when the speaker is used.
all.book Page 91 Monday, September 29, 2003 4:48 PM Messages and Signals Messages and Signals 9. Troubleshooting Display messages Note: If you have turned on the Caller ID function, see page 74 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all.book Page 92 Monday, September 29, 2003 4:48 PM Messages and Signals INCORRECT FILM/ CHECK FILM The wrong type of imaging film is loaded in the machine. Printing is not possible. The machine can only print when SHARP FO-9CR imaging film is loaded. LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 87. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full.
all.book Page 93 Monday, September 29, 2003 4:48 PM Messages and Signals ON HOOK DIAL The key has been pressed and the fax machine OVER HEAT The print head has overheated. Operation can be continued after it cools. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 18). PRINT HEAD FAIL/ YOU NEED SERVICE (alternating messages) The print head has failed and requires service.
all.book Page 94 Monday, September 29, 2003 4:48 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/MEMORY . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 95 Monday, September 29, 2003 4:48 PM 4 Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all.book Page 96 Monday, September 29, 2003 4:48 PM Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 01-JAN 10:30 TEL/FAX A.M. Place your document (up to 10 pages) face down in the document feeder. TEL FAX RECEPTION MODE 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. FAX mode: The fax machine automatically answers and receives faxes. Normal Dialling 1.
all.book Page 97 Monday, September 29, 2003 4:48 PM Index A A.M. reception mode, 23, 28 Anti Junk Fax, 79 Audible signals, 93 Auto-dial numbers Storing, 52 Using, 55 C Caller ID, 73-77 Caller ID List, 81 Contrast, 49 Copies, 71 Copy cut-off setting, 72 Fax Duet (distinctive ring), 78 Fax mode on A.M.
all.book Page 98 Monday, September 29, 2003 4:48 PM Index O OGM only mode, 33 Outgoing message, 27 Override Ringing, 37 P Paper jams, clearing, 94-95 Paper tray extension, 13 Paper, loading, 17 Polling, 80 Power cord, 11 Print contrast setting, 18 Print head, cleaning, 84-85 Priority Call, 76 Pseudo Ring Duration, 61 R Reception mode A.M.
all.book Page 95 Monday, September 29, 2003 4:48 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 96 Monday, September 29, 2003 4:48 PM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ........................
all.book Page 101 Monday, September 29, 2003 4:48 PM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED.
