MODEL FO-P710 FO-A760 FACSIMILE OPERATION MANUAL
Datalight is a registered trademark of Datalight, Inc. FlashFXTM is a trademark of Datalight, Inc. Copyright 1993 - 2004 Datalight, Inc. All Rights Reserved. U.S. Patent Office 5.860.082/6.260.
WARRANTY Business Products Congratulations on Your Purchase! This Sharp product is warranted against faults in material and manufacture for the period as stated in the table below. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
FOR LOCATION ENQUIRIES WITHIN AUSTRALIA REGARDING YOUR LOCAL SHARP APPROVED SERVICE CENTRE VISIT OUR WEBSITE AT www.sharp.net.
Table of Contents Introduction 2 5. Making Copies A Look at the Operation Panel 6 6. Caller ID (Requires Service) 39 1. Installation 9 Activating Caller ID . . . . . . . . . . . . . . 39 Caller ID List . . . . . . . . . . . . . . . . . . . 39 Blocking Calls . . . . . . . . . . . . . . . . . . 41 Unpacking Checklist. . . . . . . . . . . . . . 9 Setup . . . . . . . . . . . . . . . . . . . . . . . . . 9 Imaging Film. . . . . . . . . . . . . . . . . . . 10 Loading Paper . . . . . . . . . . . . . . . .
Introduction Specifications Imaging film Initial sample roll (included with machine): Yields approx. 20 A4 pages Replacement roll (not included): FO-31CR (33 m x one roll) (one roll yields approx. 100 A4 pages) Paper tray capacity Approx. 10 A4 sheets (80 g/m2) (at room temperature) Recording system Thermal transfer recording Effective printing width 205 mm max.
Reception modes TEL/FAX,TEL, FAX, A.M. (A.M. mode is only available on the FO-A760) Automatic document feeder A4: 10 sheets max. (80 g/m2) Contrast control Automatic/Dark selectable Copy function Single / Multi (9 copies/page) Display 16-digit LCD display Power requirements 230-240 V AC, 50 Hz Power consumption Standby: 1.
Important safety information For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal. Installing or modifying telephone lines should only be done by an ACMA licensed serviceman.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure.
A Look at the Operation Panel 2 1 3 5 4 6 REDIAL F HOLD START COPY/ REPEAT HELP 7 8 9 10 11 12 13 14 15 SKIP 16 17 18 Note: The above illustration shows the operation panel of the FO-A760. 1 Display: This displays messages to help you operate the machine. 2 Function key: Press this key followed by the arrow keys to select special functions and settings. 7 Rapid Keys: Numbers stored in the phonebook can be assigned to these keys for one-touch dialing (p. 22).
13 STOP key: Press to cancel an operation before it is completed. 14 START key: Press after dialling to send a fax (p. 19). 15 REPEAT key: Press while listening to a message to repeat it (FO-A760 only). 16 SKIP key: Press while listening to a message to skip it (FO-A760 only). 17 SPEAKER key: Press before dialing to listen to the line and fax tones through the speaker when faxing (Normal Dialling, p. 19). Note: This is not a speakerphone. It cannot be used for speaking.
Entering letters When the display prompts you to enter a name or other text, press the number keys for each letter as shown below. Note: To enter a number in a name, press F and then press the desired number. To switch back to letter entry mode, press F again. (“ABC” appears at the right of the display when letter entry mode is selected, and “123” appears when number entry mode is selected.
Unpacking Checklist Handset Setup Adapter Handset Phone line cord cord Connecting the handset Connecting the power cord Sample roll of imaging film (already loaded in machine) Manual Plug the power cord into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet. ♦ The power outlet must be installed Points to keep in mind when setting up near the equipment and must be easily accessible. ♦ Do not place the machine in direct sunlight. ♦ Do not place the machine near heaters or air conditioners.
Imaging Film Connecting the phone line Imaging Film Connect the phone line cord to the TEL. LINE socket and a wall telephone socket (use the provided adapter if needed). TE L.L INE Checking the pre-loaded sample roll A sample roll of imaging film has been pre-loaded in the machine. Perform steps 1 to 2 and 5 to 7 of Replacing the imaging film below to check the film and make sure it is taut. ♦ The sample roll of imaging film can print about 20 pages. Wall socket TEL.
1 Open the operation panel. 4 Insert the new roll of film into the print compartment: a. Fit the right ends of the spools onto the pins. 2 Press the release and open the print compartment cover. Press green release b. Place the left ends so that the shafts of the gears fit into the holders. 3 Remove the used roll from the compartment, lifting the left ends of the spools first. 11 1.
Loading Paper 5 Turn the front gear in the direction shown until the film is taut. • If there is a label on the film, continue to turn the gear until the label is no longer visible. Loading Paper Approximately 10 sheets of A4-size paper (80 g/m2) can be loaded in the paper tray (at room temperature). 1 If the paper tray is closed, open it. 6 Close the print compartment cover. 2 Pull out the tray extension. • Press down on the marks on both sides of the cover to make sure it clicks into place.
4 Insert the stack of paper into the tray, print side down. • If paper remains in the tray, take it out and combine it into a single stack with the new paper. • Printing on the reverse side of the paper may result in poor print quality. • Do not use paper that has already been printed on or is curled. Initial Settings Setting the date and time Set the date and time in the machine. ♦ The date and time will be printed automatically at the top of all fax pages you send.
Initial Settings 6 Press Entering your name . Enter your name in the machine. Display: [OWN NUMBER SET] 7 Press ♦ Your entered name will be printed to exit. automatically at the top of all fax pages you send. 1 Press F , Entering your fax number Enter your fax number in the machine. ♦ Your entered fax number will be printed automatically at the top of all fax pages you send. 1 Press F , 2 Press 2 Press , to select SET. (To clear your name, press twice and go to Step 5.
Setting the Reception Mode The machine has the following modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The machine automatically answers all calls and receives incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the machine's handset. TEL/FAX (T/F) mode: This mode is convenient for receiving both faxes and voice calls.
Volume Adjustment Key Tone setting The machine normally sounds a beep each time you press a key on the operation panel. This confirms that the key has been correctly pressed. If desired, you can turn off the beep sound. Follow the steps below. 1 Press F , , and . 2 Press (YES) to turn on the beep sound. Press (NO). to turn off the beep sound. 3 Press 16 to exit.
Transmittable Documents Minimum document size/weight 148 x 140 mm 52 g/m2 Maximum document size/weight: Loading up to 10 sheets at once: A4 (210 x 297 mm) 80 g/m2 Loading 1 sheet at a time: 210 x 356 mm 157 g/m2 The maximum scanning width is 205 mm, and the top and bottom 5 mm of a document cannot be scanned. Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.
Resolution and Contrast 2 Place the document face down with the top edge going in first, and insert it all the way into the feeder. Make sure that the roller draws the document in. Resolution and Contrast You can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD. The default contrast setting is AUTO. ♦ Adjust the settings each time you don't want to use the default settings.
Sending a Fax: Normal Dialling AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. 1 Load the document(s). • The resolution/contrast cannot be adjusted unless the document is loaded. 2 Press one or more times until the desired resolution and contrast settings appear in the display. Sending a Fax: Normal Dialling With Normal Dialling, you pick up the handset (or press 2. Sending Faxes Contrast settings ) and dial by pressing the number keys.
Storing Numbers 5 When you hear the fax tone, press Storing Numbers . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times. Note: If the transmission is unsuccessful and the display shows [DOCUMENT JAMMED], remove the document as explained on page 57. Storing fax and phone numbers in the phonebook You can store fax and phone numbers in the machine’s phonebook for automatic dialling.
Printing the TEL # LIST To print a list showing the fax and phone numbers stored in the phonebook, press F , and then , , to select YES. Clearing a Rapid Key: To clear a number from a Rapid Key, hold down the Rapid Key until [CLEARED] appears in the display. Assigning a number in the phonebook to a Rapid Key You can assign your most frequently dialled numbers to the Rapid Keys. Three Rapid Keys are available.
Sending a Fax: Auto Dialling 4 Make the desired changes to the number. • To backspace and clear a mistake, press C on the FO-P710, or Using an auto-dial number to send a fax 1 Load the document(s). on the FO-A760. If desired, press • If you do not wish to change the 2 Dial the fax number using one of the 5 Press . 6 Press to exit. methods below: • Rapid Key Dialling: If the number is assigned to a Rapid Key, press the Rapid Key.
3 Dialling and transmission will take Note: If the transmission is unsuccessful and [DOCUMENT JAMMED] appears in the display, remove the document as explained on page 18. place automatically. • To cancel transmission, press . Deleting redial numbers • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will Deleting a single redial number: 1 Press , and then press F F beep three times.
Sending a Fax: Auto Dialling Dial Tone Check Storing a redial number in the phonebook 1 Press F , and then F F This setting determines whether or not the machine checks for the presence of a dial on the line before automatic dialing. or as needed until the number you wish to store appears. Initial setting: NO Note: If you set this setting to YES and find that the machine is unable to dial, change the setting to NO. 2 Press F . 3 Enter a name for the number (see page 8). 4 Press 1 Press F , .
Making Phone Calls Redialling Dialing using the keypad 1 Press 2 Press the number keys to dial the phone number. 2 Press the Rapid Key to which the number is assigned. • You can also press the Rapid Key first (the speaker will turn on and dialing will begin), and then pick up the handset. Dialling using the phonebook F F F or F until the 3 Lift the machine’s handset. 1 Lift the machine’s handset. , and then 2 Press desired number appears in the display. Dialling using a Rapid Key F .
Using TEL/FAX (T/F) Mode 3. Receiving Faxes Using TEL/FAX (T/F) Mode To select TEL/FAX mode, press (with no document in the feeder) until [T/F] appears in the display. When the reception mode is set to TEL/ FAX, the machine automatically answers all calls on 2 rings (the number of rings can be changed by changing the Number of Rings setting on page 27). After answering, the machine monitors the line for about five seconds to see if a fax tone is being sent.
Using FAX Mode Using FAX Mode Using TEL Mode To select FAX mode, press To select TEL mode, press (with no document in the feeder) until [FAX] appears in the display. (with no document in the feeder) until In FAX mode, the machine automatically answers all calls on two rings and receives incoming faxes. In TEL mode, you must answer all calls (even faxes) by picking up the machine’s handset.
Using TEL Mode Putting a call on hold Receive Ratio setting To put the other party on hold during a Note: This setting applies to all reception modes. phone call, press . When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the cradle, press again to resume ♦ If a document is too long to fit on the conversation.
Using A.M. Mode (FO-A760) Reception to Memory When A.M. mode ( ) is selected on the FO-A760 to activate the answering system, faxes are received automatically. For more information, see Chapter 4. The machine is set to initially receive faxes to memory and then automatically print them out.
Reception to Memory Fax Receive setting If you prefer that faxes not be received to memory, follow the steps below to change the Fax Receive setting to “PAPER”. ♦ When the Fax Receive setting is “PAPER”, fax reception will not take place (a communication error will occur) if a problem occurs that prevents printing. However, there is no concern that fax reception will be prevented by the memory being full. ♦ When “PAPER” is selected, make sure there is paper in the paper tray.
Recording an OGM 4. Answering System (FO-A760 only) 4 When finished, replace the handset or press The built-in answering system allows you to receive both voice messages and faxes while you are out. ♦ The answering system is only available on the FO-A760. ♦ When no faxes are in memory, a maximum of 15 minutes of voice messages of any type, or a maximum of 30 messages total, can be recorded. To use the answering system, you must first record an outgoing message (OGM).
Using the Answering System Listening to your messages Erasing received messages 1 Press Erasing a single message: While the message is playing, press . C 2 The messages will play. While messages are playing, you can do any of the following: • Repeat: To repeat a message or Erasing all messages: In the date and time display, press C move back to a previous message, press REPEAT (press repeatedly if twice. , , . Recording memos necessary).
Answering System Settings 2 Press a number to select the Answering System Settings recording time: Call screening 15 seconds Each time a caller calls and leaves a message in the answering system, you can have the caller’s voice broadcast through the speaker. 30 seconds caller is speaking to answer the call. This allows you to monitor incoming calls and take only those calls that you wish to answer immediately.
Override Ringing Overriding the answering system Override Ringing This function allows selected callers using a touch-tone telephone to override the answering system's outgoing message and cause the machine to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and listen to your messages using the remote commands. If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the Number of Rings setting (see page 27). Initial setting: YES To listen to your messages from an outside phone, you must enter a 3-digit remote code.
Remote Operations 2 Enter your remote code number and then press • Erase all messages: Press . , • You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages. When all messages have been played back, you will hear a long beep. • If no messages have been received, you will hear a short beep.
Remote Operations Other remote commands Recording a “memo” (p. 32) After listening to your messages, you can enter any of the following commands. 1 Press , ♦ FAX mode: , , 3 When you are finished, press , . OGM Only mode (p. 33) Turning on OGM Only mode: Press , , . 4. Answering System , into the telephone to record the memo. , Changing the reception mode ♦ A.M. mode: . 2 When you hear a short beep, speak Note: The following commands cannot be entered while messages are being played.
5. Making Copies The machine can be used as a convenience copier. Follow the steps below to make a copy. ♦ Multiple copies are possible (up to 9 per original page). 1 Load the original(s). (Maximum of 10 A4-size sheets.) FINE. To change the resolution or . (Note: If STANDARD resolution is selected, copying will take place at FINE resolution.) 38 original page, enter the desired number with the number keys (any number from 1 to 9). (The default setting is “1”.) Example: Press copies.
Activating Caller ID 6. Caller ID (Requires Service) Display messages Activating Caller ID Important: To use this function, you must subscribe to a Caller ID service from your phone company. The machine may not be compatible with some Caller ID services. If you subscribe to a Caller ID service, you can have the machine show the name and number of the caller when you receive a call. Follow the steps below to activate this function.
Caller ID List 1 Press Printing the Caller ID list F twice. Display: [] 2 Press F F or to scroll To print the Caller ID list, follow the steps below. 1 Press F , , . through the list. 2 Press • To exit the list, press to select YES. . 3 To dial a number, scroll until the Storing a number in the Caller ID list in the phonebook number appears and: • Fax: Load the document and press 1 Press twice, and then F F . Transmission will begin.
Blocking Calls Blocking “PRIVATE” calls If you have Caller ID service and have turned on the Caller ID function, you can have the machine automatically block all calls for which Caller ID information is not provided at the caller’s request (calls for which “PRIVATE” appears). ♦ When this function is turned on, the machine will break the connection as soon as it receives Caller ID information when a “PRIVATE” call is received. The caller will hear a 3second high-pitch tone to signal the call’s termination.
Blocking Calls 3 Press . 4 Press to exit. Deleting a single Anti Junk number: 1 Press F , 2 Press , F . F or until the number you wish to delete appears. 3 FO-P710: Press twice. C FO-A760: Press twice. Deleting all numbers: 1 FO-P710: Press . C FO-A760: Press 2 Press , . . Printing the Junk number list To print a list of your currently stored Anti Junk numbers, follow the steps below. 1 Press F , 2 Press 42 , . to select YES.
7. Key Lock Function ♦ Phone calls can be made by picking up the handset and dialling using one of the Rapid Keys (page 25). Dialling using the phonebook and by pressing the number keys is prohibited. It is recommended that you store emergency phone numbers in the Rapid Keys. ♦ A fax can be sent using a Rapid Key if the handset is picked up before the Rapid Key is pressed.
Activating the Key Lock function Note: Before activating the Key Lock function, be sure to set up any Rapid Key numbers (page 21) that you wish to use after the Key Lock function is activated. ♦ [<<>>] will appear to signal an incoming call if the ringer has been turned off (page 15). Releasing the Key Lock Follow the steps below when you wish to release the Key Lock and operate the machine normally. To activate the Key Lock function, hold down until [KEY LOCK] appears in the display.
Important: The distinctive ring function can only be used if you subscribe to a distinctive ring service from your telephone company. Do not turn on distinctive ring if you are on a normal line, as the machine will not operate properly. If you subscribe to a distinctive ring service from your telephone company (such as Fax Duet in Australia), turn on the distinctive ring function to have the machine signal voice calls and faxes by different ring patterns. The machine will automatically receive faxes.
Cleaning the Machine 9. Maintenance Cleaning the Machine 3 Pull the left side of the white roller up out of its holder. Cleaning the scanning glass and rollers Any dirt on the scanning glass and rollers will degrade the quality of transmitted documents and copies. Clean these frequently as explained below. 1 Open the operation panel. 4 Wipe the scanning glass and rollers with a clean cloth or swab. 2 Rotate the lever on the left side of the roller forward so that it points straight up.
Cleaning the Print Head and Rollers 5 Replace the left end of the white 7 Close the operation panel. 9. Maintenance roller in its holder. • If the right end of the roller came out of its holder during cleaning, reinsert the right end into its holder before replacing the left end. Cleaning the Print Head and Rollers Clean the print head frequently to ensure optimum printing performance. 6 Rotate the lever back down.
Cleaning the Print Head and Rollers 2 Press the release and open the print compartment cover. 4 Wipe the print head and rollers with a dry cloth. (If the head is difficult to clean, try moistening the cloth with water.) Rollers Press green release Print head Caution: • Do not use benzene, thinner, or 3 Remove the imaging film from the compartment, lifting the left ends of the spools first. other solvents. Avoid touching the print head with hard objects.
Cleaning the Print Head and Rollers 8 Close the operation panel. 9. Maintenance b. Place the left ends so that the shafts of the gears fit into the holders. Cleaning the housing Wipe the external parts and surface of the machine with a dry cloth. 6 Turn the front gear in the direction shown until the film is taut. 7 Close the print compartment cover. • Press down on the marks on both sides of the cover to make sure it clicks into place. Caution: Do not use benzene or thinner.
Problems and Solutions 10. Troubleshooting Problems and Solutions Line error Problem COM ERROR XX appears in the display. (XX is a number used by service technicians to diagnose problems) Solution A line error occurs when your machine cannot communicate correctly with another fax machine. The error is usually due to a problem on the phone line. Try faxing again. If unsuccessful, check the following: • Check the connection. The cord from the TEL.
Problems and Solutions Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 10). The power is on, but no transmission takes place. 10. Troubleshooting • Make sure that the machine is set to the correct dialing mode for your telephone line. See Setting the Dial Mode on page 10. • Make sure that the receiving machine has paper.
Problems and Solutions The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. Print quality is poor. • It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish.
Problems and Solutions General problems Problem Nothing appears in the display. Solution • Make sure the power cord is properly plugged into a power outlet. The machine does not respond when you press any of its keys. • If a beep sound is not made when you press the keys, unplug the power cord and then plug it in again several seconds later. Automatic document feeding does not work for transmission or copying. • Check the size and weight of the document (see Transmittable Documents on page 17).
Messages and Signals Messages and Signals Display messages ♦ If a message is longer than the display, the parts of the message will alternate. ♦ If you have turned on the Caller ID function, see page 39 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) This appears when a fax has been received to memory (page 29) because there is no paper in the tray. Add A.M.
FILM END Open the operation panel and the print compartment cover and check the imaging film (see Replacing the imaging film on page 10). If the film has completely wound onto the front spool, replace the film. Otherwise, make sure the film is loaded correctly and remove any slack. KEY LOCK The Key Lock function has been activated. See page 43. MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out.
Messages and Signals READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 24.) Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document 2 Rotate the lever on the left side of the roller forward so that it points straight up. If the original document doesn’t feed properly during transmission or copying, or [DOCUMENT JAMMED] appears in 10. Troubleshooting the display, first try pressing F then . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below.
Clearing Paper Jams 4 Remove the document. 6 Rotate the lever back down. 5 Replace the left end of the white roller in its holder. • If the right end of the roller came out of its holder while you were removing the document, re-insert the right end into its holder before replacing the left end. 58 7 Close the operation panel.
Clearing Paper Jams Clearing jammed printing paper Note: Remove any paper from the paper tray and push in the tray extension before removing jammed printing paper. 4 Turn the front gear in the direction shown until the film is taut. 10. Troubleshooting 1 Open the operation panel. 5 Close the print compartment cover. 2 Press the release and open the print compartment cover. • Press down on the marks on both sides of the cover to make sure it clicks into place.
Quick Reference Guide Sending Faxes Receiving Faxes Place your document (up to 10 pages) face down in the document feeder. Press Normal Dialling FAX mode: The fax machine automatically answers and receives faxes. TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax until the desired reception mode appears in the display. 1. Lift the handset or press . reception, press 2. Dial the fax number. 3.
Index Index A H A.M.
Index Phonebook Deleting numbers, 22 Editing numbers, 21 Storing numbers, 20 Using to dial, 22, 25 Power cord, 9 Pseudo ring duration, 26 R Rapid Key Dialling, 22, 25 Rapid Keys, assigning numbers to, 21 Reception mode A.M.
REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ..................................
SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W.
