MODEL FO-B1600 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Faxes 3. Receiving Faxes 4. Making Copies 5. Answering Machine Connection 6. Special Functions 7. Printing Lists 8. Maintenance 9.
Warranty.fm Page 27 Wednesday, December 18, 2002 10:03 AM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all.book Page 1 Friday, January 31, 2003 1:49 PM Introduction Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below.. Automatic dialling Rapid Key dialling: 18 numbers Speed dialling: 81 numbers Print cartridge Initial cartridge Approx. yield 300 pages at 4% coverage* Replacement cartridge: SHARP FO-C60B Approx. yield 600 pages at 4% coverage* Memory size** 1.8 MB (approx.
all.book Page 2 Friday, January 31, 2003 1:49 PM Paper tray capacity (60 - 80 g/m2 paper) Approx. 200 A4-size sheets (at room temperature; maximum stack height should not cover the line on the tray) Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 148 to 210 mm / Length: 140 to 297 mm Manual feeding: Width: 148 to 210 mm / Length: 140 to 600 mm Effective scanning width 210 mm max. Effective printing width 203 mm max.
all.book Page 3 Friday, January 31, 2003 1:49 PM Important safety information For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.
all.book Page 4 Friday, January 31, 2003 1:49 PM Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure. WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.
all.book Page 5 Friday, January 31, 2003 1:49 PM Table of Contents A Look at the Operation Panel 7 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Friday, January 31, 2003 1:49 PM Table of Contents 5. Answering Machine Connection 66 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 66 Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 67 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 6. Special Functions 72 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . .
all.book Page 7 Friday, January 31, 2003 1:49 PM A Look at the Operation Panel 2 3 1 TEL 4 FAX 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 17/G1 18/G2 TEL/FAX A.M.
all.book Page 8 Friday, January 31, 2003 1:49 PM 7 SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. 8 HOLD key Press this key to put the other party on hold during a phone conversation. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection.
Page 9 Friday, January 31, 2003 1:49 PM 1. Installation all.book 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items.
all.book Page 10 Friday, January 31, 2003 1:49 PM Attachments Attachments Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Page 11 Friday, January 31, 2003 1:49 PM Attachments 3 Close the printer cover. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. 11 1. Installation all.
all.book Page 12 Friday, January 31, 2003 1:49 PM Attachments Attaching the paper trays Attach the paper tray. Pull the paper plate toward you and attach the paper tray cover. Paper plate Attach the document tray.
Page 13 Friday, January 31, 2003 1:49 PM Attachments Pull out the received document tray. Attach the document exit support. 13 1. Installation all.
all.book Page 14 Friday, January 31, 2003 1:49 PM Loading Printing Paper Loading Printing Paper You can load up to 200 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 2 Pull the paper plate toward you, and remove the paper tray cover from the paper tray. Pull the paper plate toward you and insert the stack of paper into the tray, PRINT SIDE UP.
Page 15 Friday, January 31, 2003 1:49 PM Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet. Caution! ♦ When disconnecting the fax, unplug the telephone line cord before unplugging the power cord. ♦ The power outlet must be installed near the equipment and must be easily accessible. ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 10).
all.book Page 16 Friday, January 31, 2003 1:49 PM Installing the Print Cartridge Installing the Print Cartridge The initial starter print cartridge included with your fax can print about 300 A4-size pages. When replacing the print cartridge, use a SHARP FO-C60B cartridge. One cartridge can print about 600 A4-size pages. The above yields are at 4% coverage in INK SAVE mode. Caution! Do not open the print compartment cover of the machine while it is printing.
Page 17 Friday, January 31, 2003 1:49 PM Installing the Print Cartridge 2 Open the print compartment cover. • Press as shown and pull the cover toward you. 3 Remove only the tape from the the new cartridge. • Important: Make sure you remove all of the tape. • CAUTION! DO NOT touch the gold contact area of the cartridge. 4 Make sure the cartridge holder is between the “CARTRIDGE EXCHANGE AREA” arrows on the label, and then pull the green lever and open the cartridge holder cover.
all.book Page 18 Friday, January 31, 2003 1:49 PM Installing the Print Cartridge 5 6 7 8 Insert the new print cartridge into the cartridge holder. Place your index finger on the tab as shown and close the cartridge holder cover with your thumb. Make sure the cover clicks into place. Close the print compartment cover. Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place.
Page 19 Friday, January 31, 2003 1:49 PM Installing the Print Cartridge 9 Press 1 (NEW) if the cartridge you installed is new. Press 2 Display when “1” is selected: NEW CART.: OK? (OLD) if the cartridge you installed is old. OK: PRESS START If you select the wrong number by mistake, press 10 Press STOP and repeat the selection. START/ MEMORY . If you selected “OLD” in the previous step, this completes the installation procedure.
all.book Page 20 Friday, January 31, 2003 1:49 PM Installing the Print Cartridge 12 In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line. In this example, “15” comes closest to forming a straight line. After the alignment page is printed, the display shows: ENTER (0-30) 15 13 Press the number keys to enter the number of the straightest line.
Page 21 Friday, January 31, 2003 1:49 PM Installing the Print Cartridge Ink save mode If you wish to use less ink or speed up ink drying time when printing faxes and copies, turn on ink save mode. If you prefer a higher quality image, turn off ink save mode. ♦ Ink save mode is initially turned off. 1 Press 2 Press once and 3 Press once. 4 Press 1 to turn on ink save mode, or 2 5 FUNCTION once and twice. Display: twice. to turn it off.
all.book Page 22 Friday, January 31, 2003 1:49 PM Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the telephone line cord into the adaptor. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adaptor into the telephone socket on the wall. For Australia L.S ET TEL .LI For New Zealand NE Setting the dial mode The fax machine is set for tone dialling.
Page 23 Friday, January 31, 2003 1:49 PM Connecting the Telephone Line Cord Moving your fax and reconnecting Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax machine.
all.book Page 24 Friday, January 31, 2003 1:49 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send.
Page 25 Friday, January 31, 2003 1:49 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press 5 6 START/ MEMORY Press . To enter a “+”, press SPEAKER . . Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.
all.book Page 26 Friday, January 31, 2003 1:49 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. FUNCTION 1 2 3 4 5 6 7 8 9 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 17/G1 18/G2 16/POLL START/ MEMORY 0 STOP Display: 1 Press 2 Press once and 3 Press . 4 Enter a two-digit number for the day (“01” to “31”).
Page 27 Friday, January 31, 2003 1:49 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 DATE 05-01-2003 1 The currently set time appears (example): Enter the year (four digits). Example: 2003 7 0 2 0 0 3 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).
all.book Page 28 Friday, January 31, 2003 1:49 PM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on two rings and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
Page 29 Friday, January 31, 2003 1:49 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 7 8 9 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 UP 0 SPEAKER DOWN Speaker 1 Press 2 Press SPEAKER . UP or DOWN to select the desired volume level. • Press speaker. SPEAKER again to turn off the Display: SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW 29 1.
all.book Page 30 Friday, January 31, 2003 1:49 PM Volume Adjustment Ringer 1 Press UP or DOWN to select the Display: desired volume level. RINGER: HIGH SPEAKER has not been (Make sure pressed and a document is not loaded in the feeder.) RINGER: MIDDLE • The ringer will ring once at the selected RINGER: LOW level. RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ? to turn off the ringer, press 30 START/ MEMORY .
all.book Page 31 Friday, January 31, 2003 1:49 PM 2. Sending Faxes 2. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 140 mm 52 g/m² Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load.
all.book Page 32 Friday, January 31, 2003 1:49 PM Loading the Document Loading the Document Up to 20 pages can be placed in the feeder at once. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than the maximum number of pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.
all.book Page 33 Friday, January 31, 2003 1:49 PM Loading the Document Removing a document from the feeder 2. Sending Faxes If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. 2 Remove the document. • If the document does not come out easily, follow the procedure on page 106.
all.book Page 34 Friday, January 31, 2003 1:49 PM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document.
all.book Page 35 Friday, January 31, 2003 1:49 PM Adjusting the Resolution and Contrast 1 Load the document(s). 2. Sending Faxes • The document must be loaded before the resolution and contrast can be adjusted. 2 Press RESOLUTION/ RECEPTION MODE one or more times Display: until the desired resolution and contrast settings appear in the display.
all.book Page 36 Friday, January 31, 2003 1:49 PM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press FUNCTION once and 3 times. Display: OPTION SETTING 2 Press once. FINE PRIORITY 3 Press once. 1=YES, 2=NO 4 Press 1 to FINE, or 5 36 Press STOP to set the default resolution 2 to set it to STANDARD. to return to the date and time display.
all.book Page 37 Friday, January 31, 2003 1:49 PM Sending a Fax by Normal dialling Sending a Fax by Normal dialling SPEAKER ) and dial by ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed talk.) SPEAKER , you must pick up the handset to ♦ Normal dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 38 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling 5 When you hear the fax tone, press START/ MEMORY . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 87).
all.book Page 39 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling 1 2 3 4 5 6 7 8 9 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 17/G1 18/G2 16/POLL Attach the Rapid Key labels above the Rapid Keys. 2. Sending Faxes Rapid Keys 0 SPEED DIAL When you store a number in a Rapid Key, write the name of the party on the label. Storing fax and phone numbers for automatic dialling Display: 1 2 Press FUNCTION once and once.
all.book Page 40 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling 4 5 Press START/ MEMORY . Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 41 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling 7 Return to Step 2 to store another number, or press STOP to return to the 2. Sending Faxes date and time display. Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Display: 1 Press 2 Enter the 2-digit Speed Dial number that you wish to edit or clear (for FUNCTION once and once.
all.book Page 42 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling START/ MEMORY 6 Press 7 Make the desired changes to the name. • Press . or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 40). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8.
all.book Page 43 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling If the number you want to dial has been stored as a Speed Dial number from 01 to 18, you can dial it by pressing the corresponding Rapid Key. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 Press the Rapid Key corresponding to the desired Speed Dial number. 01 • The name of the receiving party will appear in the display.
all.book Page 44 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling Speed dialling Speed dialling can be used to dial any number that has been stored as a Speed Dial number. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 Press SPEED DIAL and then enter the 2-digit Speed Dial number. • For example, to enter Speed Dial number 19, press 1 3 9 . Check the display.
all.book Page 45 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 46 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling Sending a fax by Direct Keypad dialling You can also enter a full number with the number keys and then press the START/ MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 47 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 Press Z REDIAL once. appears in the display, followed by the last number dialled.
all.book Page 48 Friday, January 31, 2003 1:49 PM Sending a Fax by Automatic dialling Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.
all.book Page 49 Friday, January 31, 2003 1:49 PM Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s).
all.book Page 50 Friday, January 31, 2003 1:49 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 51 Friday, January 31, 2003 1:49 PM Sending a Fax From Memory 5 6 Press to store the destination. 2. Sending Faxes 4 Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). When you are ready to begin transmission, press START/ MEMORY . • A Transaction Report is automatically printed out after Broadcasting is completed.
all.book Page 52 Friday, January 31, 2003 1:49 PM Sending a Fax From Memory Storing numbers in Group Keys Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Rapid Keys 17/G1 and 18/G2 can be used as Group Keys. A key cannot be simultaneously programmed as both a Group Key and a Rapid Key. ♦ Up to 20 numbers can be stored in one Group Key.
all.book Page 53 Friday, January 31, 2003 1:49 PM Sending a Fax From Memory 6 Select a destination using one of the following methods: Press Press SPEED DIAL (or 2. Sending Faxes Press a Rapid Key. and enter a 2-digit Speed Dial number. ) until the name of the destination appears in the display (if no name was stored, the number will appear). 7 8 9 10 Press to store the destination.
all.book Page 54 Friday, January 31, 2003 1:49 PM Sending a Fax From Memory Memory transmission You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
all.book Page 55 Friday, January 31, 2003 1:49 PM 3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in RESOLUTION/ RECEPTION MODE 3. Receiving Faxes the display points to TEL/FAX. TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 56 Friday, January 31, 2003 1:49 PM Using TEL/FAX Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Display: 1 Press 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: FUNCTION once and 3 times. OPTION SETTING 5 times.
all.book Page 57 Friday, January 31, 2003 1:49 PM Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE (with no document 3. Receiving Faxes in the feeder) until the arrow in the display points to FAX. TEL FAX RESOLUTION/ RECEPTION MODE TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all.book Page 58 Friday, January 31, 2003 1:49 PM Using TEL Mode 2 Press once and 3 Press once. 4 NUMBER OF RING once. ENTER (2-4) (2) Enter the desired number of rings (any number from 2 to 4). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 Press STOP 3 to return to the date and time display. Using TEL Mode To select TEL mode, press RESOLUTION/ RECEPTION MODE (with no document in the feeder) until the arrow in the display points to TEL.
all.book Page 59 Friday, January 31, 2003 1:49 PM Using TEL Mode Answering with the fax’s handset 2 When the fax machine rings, pick up the handset. 3. Receiving Faxes 1 Beep If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. RECEIVING Note: If you have set the Fax Signal Receive setting to NO, press 3 If the other party first speaks with you and then wants to send a fax, press START/ MEMORY START/ MEMORY START/ MEMORY to begin reception.
all.book Page 60 Friday, January 31, 2003 1:49 PM Optional Reception Settings 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press twice on the extension 5 once and phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.
all.book Page 61 Friday, January 31, 2003 1:49 PM Optional Reception Settings Press 4 Press 1 2 5 1=YES, 2=NO once. The display briefly shows your selection, then: to turn on the function, or POLLING to turn it off. Press STOP 3. Receiving Faxes 3 to return to the date and time display. Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.
all.book Page 62 Friday, January 31, 2003 1:49 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 63 Friday, January 31, 2003 1:49 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. CHECK PAPER. When you add paper (and press START/ MEMORY ), or clear the jam, or replace the print cartridge, the stored documents will automatically print out.
all.book Page 64 Friday, January 31, 2003 1:49 PM 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 20 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 65 Friday, January 31, 2003 1:49 PM Making Copies 3 COPY/HELP When you are ready to begin copying, press . If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL).
all.book Page 66 Friday, January 31, 2003 1:49 PM 5. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket This will allow you to receive both voice messages and faxes when you are out. ♦ Important: If the answering machine is not connected to the TEL. SET socket on the fax as shown, the setup will not operate properly. 1 Remove the seal covering the TEL. SET socket. TEL .SE T T EL.
all.book Page 67 Friday, January 31, 2003 1:49 PM Using the Answering Machine Connection Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
all.book Page 68 Friday, January 31, 2003 1:49 PM Optional A.M. Mode Settings How answering machine mode operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.
all.book Page 69 Friday, January 31, 2003 1:49 PM Optional A.M. Mode Settings Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.
all.book Page 70 Friday, January 31, 2003 1:49 PM Optional A.M. Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.
all.book Page 71 Friday, January 31, 2003 1:49 PM Optional A.M. Mode Settings On A.M.Failure When this function is turned on, your fax will answer the call after 4 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory.
all.book Page 72 Friday, January 31, 2003 1:49 PM 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company. ♦ Your fax may not be compatible with some caller identification services.
all.book Page 73 Friday, January 31, 2003 1:49 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 74 Friday, January 31, 2003 1:49 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.
all.book Page 75 Friday, January 31, 2003 1:49 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.
all.book Page 76 Friday, January 31, 2003 1:49 PM Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 77 Friday, January 31, 2003 1:49 PM Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.
all.book Page 78 Friday, January 31, 2003 1:49 PM Distinctive Ring (Requires Subscription to Service) 4 Press 2 1 The display briefly shows your selection, then: to turn on the function, or FAX SIGNAL RX to turn it off. 5 Press 6 Set the reception mode to FAX. STOP to return to the date and time display. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M.
all.book Page 79 Friday, January 31, 2003 1:49 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. 1 Press FUNCTION once and twice.
all.book Page 80 Friday, January 31, 2003 1:49 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. To use the polling function, you must first set Rapid Key 16/POLL for use as a polling key.
all.book Page 81 Friday, January 31, 2003 1:49 PM Polling (Requesting a Fax Transmission) Requesting transmission 1 Dial the fax machine you want to poll using one of the following methods: • Pick up the handset (or press the SPEAKER ) and dial the full number. Wait SPEAKER ) and press a Rapid Key. Wait for the fax answerback tone. • Pick up the handset (or press the for the fax answerback tone. • Press the SPEED DIAL and enter a 2-digit Speed Dial number.
all.book Page 82 Friday, January 31, 2003 1:49 PM Polling (Requesting a Fax Transmission) Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.
all.book Page 83 Friday, January 31, 2003 1:49 PM Polling (Requesting a Fax Transmission) Storing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 Press 2 Press once and 3 Press . 4 Press . 5 Enter the fax number (maximum of 20 digits). 6 Press 7 Return to Step 4 to store another number, or press FUNCTION START/ MEMORY once and twice. Display: twice. ENTRY MODE PASSCODE MODE ENTER FAX # .
all.book Page 84 Friday, January 31, 2003 1:49 PM Polling (Requesting a Fax Transmission) Editing and clearing polling permission numbers If you need to make changes to a previously stored polling permission number, or clear a number, follow these steps: 1 Press 2 Press once and 3 Press . 4 FUNCTION once and Press 6 Press twice. ENTRY MODE PASSCODE MODE until the number you want to edit or clear appears 1=EDIT, 2=CLEAR . 1 Display: Press or in the display. 5 twice.
all.book Page 85 Friday, January 31, 2003 1:49 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list or report, follow these steps. Display: 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press FUNCTION once and once. LISTING MODE START/ MEMORY ACTIVITY LIST until the desired list appears in the display.
all.book Page 86 Friday, January 31, 2003 1:49 PM Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Group List This list shows the fax numbers that have been stored in each Group Key. Setup List This list shows your current selections for the FUNCTION key settings.
all.book Page 87 Friday, January 31, 2003 1:49 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 88 Friday, January 31, 2003 1:49 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press 2 Press once and 3 Press once. 4 Press a number from FUNCTION once and Display: 3 times. OPTION SETTING TRANSACTION 3 times. 1:ALWAYS PRINT (Selections appear alternately) 1 to 5 to select the condition for printing.
all.book Page 89 Friday, January 31, 2003 1:49 PM Printing Lists Auto print-out of Activity Report You can set the Activity Report to print automatically whenever information on 30 fax transactions has accumulated. (A report can still be printed on demand at any time.) Follow these steps: Display: 1 Press 2 Press once and 3 Press once. 4 Press 5 1 once and 3 times. 3 times. to turn on auto print out, or to turn it off.
all.book Page 90 Friday, January 31, 2003 1:49 PM 8. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. 1 2 3 Open the operation panel. Flip up the green levers on each side of the white roller. Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed.
Page 91 Friday, January 31, 2003 1:49 PM Maintenance If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers. 4 5 Flip down the green levers on each side of the white roller. Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place. 91 8. Maintenance all.
all.book Page 92 Friday, January 31, 2003 1:49 PM Maintenance Rotating the white roller After cleaning the scanning glass and rollers as explained in the preceding procedure, follow the steps below to make the machine rotate the white roller by half a turn, and then repeat the cleaning procedure. This will enable you to clean the side of the roller that was initially facing down. ♦ Do not perform this procedure when a document is loaded in the feeder.
Page 93 Friday, January 31, 2003 1:49 PM Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. 1 Press FUNCTION once and twice. Display: PRINT SET-UP 2 Press once and 3 Press once. 4 Press twice. ALIGN CART. 1=PRINT,2=SET 1 to print an alignment page. (To enter an alignment value without printing an alignment page, press 2 .
all.book Page 94 Friday, January 31, 2003 1:49 PM Maintenance 6 Press the number keys to enter the number of the straightest line. Example: 1 5 • If you make a mistake, press 7 Press 8 Press START/ MEMORY STOP STOP and then repeat the entry. CLEAN NOZZLES . to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles.
Page 95 Friday, January 31, 2003 1:49 PM Maintenance 5 Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles. Unbroken lines at the bottom of the page indicate the nozzles were cleaned. 6 If the bottom diagonal line still has breaks, repeat Steps 1 and 2 to run the nozzle test again.
all.book Page 96 Friday, January 31, 2003 1:49 PM Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. 1 Open the operation panel and then the print compartment cover, and remove the print cartridge (see page 16).
Page 97 Friday, January 31, 2003 1:49 PM Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, open the operation panel and then the print compartment cover, and remove the print cartridge (see page 16). Wipe ➊ on the holder with a damp cloth. 1 97 8. Maintenance all.
all.book Page 98 Friday, January 31, 2003 1:49 PM 9. Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection.
all.book Page 99 Friday, January 31, 2003 1:49 PM Problems and Solutions Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 11. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 22). • Make sure that the telephone line is good. Dialling is not possible.
all.book Page 100 Friday, January 31, 2003 1:49 PM Problems and Solutions A distorted image is received at the other end. • Noise on the telephone line may cause distortion. Try sending the document again. • ECM mode (see page 48) will help prevent distortions due to line noise. Note that ECM mode must be turned on in the other machine as well. • Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.
all.book Page 101 Friday, January 31, 2003 1:49 PM The quality of copies is poor and/or dark vertical lines appear. • Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained on page 90. The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. General problems Problem Nothing appears in the display.
all.book Page 102 Friday, January 31, 2003 1:49 PM Problems and Solutions Answering machine connection Problem The answering machine connection does not operate properly. Solution • Make sure your machine's reception mode is set to A.M.. • Make sure your machine's TEL. LINE socket is connected to the wall socket. Make sure your machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).
all.book Page 103 Friday, January 31, 2003 1:49 PM Messages and Signals Messages and Signals 9. Troubleshooting Display messages Note: If you have turned on the Caller ID function, see page 73 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all.book Page 104 Friday, January 31, 2003 1:49 PM Messages and Signals LOW INK The cartridge is low on ink (approximately one quarter of the ink remains). MEMORY IS FULL If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory on page 63). If you are attempting to transmit from memory, see If the memory becomes full on page 54.
all.book Page 105 Friday, January 31, 2003 1:49 PM RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page earthed.) TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied. Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying.
all.book Page 106 Friday, January 31, 2003 1:49 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the document doesn't feed out, remove it as explained below. START/ MEMORY . If Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 107 Friday, January 31, 2003 1:49 PM Clearing Paper Jams Flip down the green levers on each side of the white roller. 9. Troubleshooting 4 5 Close the operation panel, pressing down on both sides to make sure it clicks into place. Clearing jammed printing paper 1 Open the operation panel.
all.book Page 108 Friday, January 31, 2003 1:49 PM Clearing Paper Jams 2 Open the print compartment cover. • Press as shown and pull the cover toward you. 3 4 5 108 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. Close the print compartment cover. Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place.
Page 109 Friday, January 31, 2003 1:49 PM 1. Installation and setup all.book Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 03-JAN 10:30 TEL/FAX A.M. TEL FAX 03-JAN 10:30 Place your document (up to 20 pages) face down in the document feeder. TEL/FAX A.M. RESOLUTION/ RECEPTION MODE TEL/FAX A.M. TEL FAX 03-JAN 10:30 TEL/FAX A.M. FAX mode: The fax machine automatically answers and receives faxes. Normal dialling 1. Lift the handset or press SPEAKER . 2. Dial the fax number.
all.book Page 110 Friday, January 31, 2003 1:49 PM Index A A.M. reception mode, 28, 67 Activity Report, 85 Activity Report, Auto Print Out, 89 Answering machine connection Activating, 67 Connecting, 66 On A.M.
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all.book Page 1 Friday, January 31, 2003 1:49 PM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED.
