MODEL FO-DC500 TELEFAX OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
all.book Page 1 Wednesday, May 21, 2003 6:03 PM CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen.
inbu.fm Page 1 Wednesday, May 21, 2003 6:29 PM Introduction Welcome, and thank you for choosing a SHARP facsimile machine. The features and specifications of the system are shown below. Automatic dialling Conventional Auto Dialling: Rapid Key Dialling: 59 numbers Speed Dialling: 100 numbers Personal Auto Dial Books: 20 books (59 Rapid Keys, 16 Speed Dial numbers per book) Memory size* 8 MB (approx. 500 pages) Optional memory: FO-8MK (8 MB; approx. 500 pages) Modem speed 33,600 bps (max.
all.book 2 Page 2 Wednesday, May 21, 2003 6:03 PM Paper capacity 250 sheets (80 g/m2) (500-sheet cassette available as option) Compression scheme MMR, MR, MH, Sharp (H2), JBIG Applicable telephone line Public switched telephone network / PBX Compatibility ITU-T (CCITT) G3 mode, Super G3 mode Printing resolution Horizontal: 16 lines/mm Vertical: 15.
all.book Page 3 Wednesday, May 21, 2003 6:03 PM Dimensions Width: 546 mm Depth: 412 mm Height: 346 mm (Not including paper tray or attachments) Weight Approx. 14.2 kg (Not including supplies, paper tray or attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
all.book Page 4 Wednesday, May 21, 2003 6:03 PM • Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. • Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative. • Do not place this machine on an unstable cart, stand or table.
all.book Page 5 Wednesday, May 21, 2003 6:03 PM Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 8 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Verification Stamp Option. . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Wednesday, May 21, 2003 6:03 PM Table of Contents Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . 73 Storing Network Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . 75 Scan to E-mail Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 7 Wednesday, May 21, 2003 6:03 PM Table of Contents 10. Troubleshooting 185 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book .A Page 8 Wednesday, May 21, 2003 6:03 PM Look at the Operation Panel Upper panel 1 2 3 4 5 6 DOCUMENT COMMUNICATION SYSTEM HALF TONE ALARM STANDARD TONER FINE LINE IN USE SUPER FINE Network DATA ULTRA FINE CONTRAST 7 8 ON LINE RESOLUTION ON LINE 9 10 1 Display This displays messages and prompts to help you operate the machine. The backlight turns on whenever a key is touched, and then automatically turns off after a preset time if no further operations are performed.
all.book Page 9 Wednesday, May 21, 2003 6:03 PM 6 ON LINE light When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off with the ON LINE key. (Only available when the network printer option is installed). 7 CONTRAST key Press this key to adjust the contrast before sending or copying a document. 8 E-mail key Press this key to send a scanned document to an e-mail recipient. (Only available when the network scanner option is installed).
all.book Page 10 Wednesday, May 21, 2003 6:03 PM Middle panel (Rapid Key pad) 11 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 04 E / # 13 A / | 22 14 S Z / < 24 X / > 33 / ^ Q / ! 50 SYMBOL 41 / / \ 51 16 F 07 17 G / { 26 V B H / } N / * 16 17 18 53 J / [ 19 44 45 T / % Y / & 54 55 20 56 @ .com 39 .
all.book Page 11 Wednesday, May 21, 2003 6:03 PM 15 TIMER key Press this key to set a fax operation to be performed automatically at a later time. 16 COVER SHEET key Press this key to include a cover sheet when sending a fax. 17 LIFE key Press this key, followed by by the machine. (Press START/ ENTER STOP , to check the total number of pages printed to return to the date and time display.
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all.book 26 Page 13 Wednesday, May 21, 2003 6:03 PM PERSONAL BOOK Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with or and press START/ ENTER . 27 SPEED DIAL key Press this key to dial a Speed Dial number. 28 MENU key Press this key to select special functions and settings.
all.book Page 14 Wednesday, May 21, 2003 6:03 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone line cord (Germany and Italy only) Received document tray Toner cartridge Drum cartridge Rapid Key Character Paper labels size labels labels R label ADF exit tray Operation manual Points to keep in mind when setting up Do not place the machine in direct sunlight.
Page 15 Wednesday, May 21, 2003 6:03 PM Connections Connections Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 220-230 V, 50 Hz, earthed (2-prong) AC outlet. Caution: The power outlet must be installed near the machine and must be easily accessible. Important! The machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices.
all.book Page 16 Wednesday, May 21, 2003 6:03 PM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a standard single-line wall telephone socket. Countries other than Germany and Italy: The telephone line cord is not included with the machine. Please purchase a telephone line cord separately.
Page 17 Wednesday, May 21, 2003 6:03 PM Connections Connecting a telephone (optional) If desired, you can connect a telephone to the TEL. SET socket on the back of the machine. Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray ➋. Pull out the tray extension ➌.
all.book Page 18 Wednesday, May 21, 2003 6:03 PM Connections Attaching the received document tray Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place. Important! The received document tray must be attached for the machine to operate properly. Attaching the character labels Attach the character labels for your language to the operation panel as shown below (attach three labels).
Page 19 Wednesday, May 21, 2003 6:03 PM Verification Stamp Option Verification Stamp Option When transmitting a document, you can have the machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.
all.book Page 20 Wednesday, May 21, 2003 6:03 PM Installing the Print Cartridges Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the machine can print approximately 3000 A4-size pages (4% coverage of each page; continuous printing). ♦ The replacement toner cartridge (FO-59DC) can print approximately 6000 A4-size pages.
Page 21 Wednesday, May 21, 2003 6:03 PM Installing the Print Cartridges 3 4 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. • Caution! Excessive exposure to light BLUE will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.
all.book Page 22 Wednesday, May 21, 2003 6:03 PM Installing the Print Cartridges 7 Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge clicks BLUE into place. • The handle can be left standing up. GREEN 8 Close the print compartment cover. 9 Reset the drum counter by pressing overlay), or display, and then LIFE V (flip up the Rapid Key until DRUM COUNTER CLEAR is selected in the START/ ENTER twice.
Page 23 Wednesday, May 21, 2003 6:03 PM Installing the Print Cartridges When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible.
all.book Page 24 Wednesday, May 21, 2003 6:03 PM Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of A4 paper (80 g/m2) in the paper tray. ♦ A paper cassette is available as an option. Up to 500 sheets of A4 paper can be loaded in the paper cassette.To have the cassette installed, consult your dealer. Important: Do not use the back side of paper that has already been printed on.
Page 25 Wednesday, May 21, 2003 6:03 PM Loading Printing Paper 3 Squeeze the paper guide and move it to match the length of the paper you are loading. An “A4” paper size label can be attached here 4 Replace the received document tray. • The received document tray must be attached for the machine to operate properly. Loading paper in the paper cassette (if installed) 1 2 Grasp the hand-hold on the cassette and pull the cassette out until it stops.
all.book Page 26 Wednesday, May 21, 2003 6:03 PM Loading Printing Paper 3 4 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper. • If you find it difficult to load the paper, remove the cassette from the machine.
Page 27 Wednesday, May 21, 2003 6:03 PM Entering Your Name and Fax Number Entering Your Name and Fax Number To have your name and fax number automatically appear at the top of each fax page you send, follow the steps below to program this information. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until OWN PASSCODE SET is selected.
all.book Page 28 Wednesday, May 21, 2003 6:03 PM Entering Your Name and Fax Number 6 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) S H / } P/= Example: SHARP = Caps Lock A/ | R/$ 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 04 E / # 13 A / | 22 14 S 23 Z / < 32 / ^ 06 T / % Y / & 15 16 D F 24 X / > 33 05 R / $ 26 V 34 / / \ 10 O / ) 19 J / [ 28 K / ] L / + 30 @ 38
Page 29 Wednesday, May 21, 2003 6:03 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until DATE&TIME SET is selected.
all.book Page 30 Wednesday, May 21, 2003 6:03 PM Setting the Date and Time 6 Enter the year (four digits). Example: 2003 7 0 0 3 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 30 2 8 Press 9 Press START/ ENTER STOP 0 9 2 5 to start the clock. twice to return to the date and time display.
Page 31 Wednesday, May 21, 2003 6:03 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using and . Speaker 1 2 Press SPEAKER . Press or to select the desired volume level. Display: ONHOOK DIAL MODE SPEAKER VOLUME HIGH ONHOOK DIAL MODE SPEAKER VOLUME MIDDLE ONHOOK DIAL MODE SPEAKER VOLUME LOW 3 Press SPEAKER to turn off the speaker. 31 1. Installation all.
all.book Page 32 Wednesday, May 21, 2003 6:03 PM Volume Adjustment Ringer 1 Press the or to select the desired volume level. (Make sure SPEAKER has not been pressed.) Display: RINGER VOLUME HIGH • The ringer will ring once at the selected level, and then the date and time will reappear in the display. RINGER VOLUME MIDDLE RINGER VOLUME LOW RINGER VOLUME OFF IF OK, PRESS ENTER KEY 2 If you selected “RINGER VOLUME OFF” to turn off the ringer, press START/ ENTER 32 to confirm your selection.
all.book Page 33 Wednesday, May 21, 2003 6:03 PM 2. Sending and Receiving Documents 2. Send/Receive Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 279 mm Minimum size Maximum size 148 mm 483 mm 128 mm Minimum weight Maximum weight 52 g/m² 157 g/m² Loading multiple pages at once (A4 size: max. 50 pages, B4 size: max.
all.book Page 34 Wednesday, May 21, 2003 6:03 PM Transmittable Documents Maximum scanning area The area of the document that the machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 256 mm Maximum scanning length: The length of the document minus 4 mm from the top and bottom of the document. Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.
all.book Page 35 Wednesday, May 21, 2003 6:03 PM Loading the Document Up to 50 A4-size (20 B4-size) pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
all.book Page 36 Wednesday, May 21, 2003 6:03 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The machine has four resolution settings: STANDARD Use STANDARD for ordinary documents.
all.book Page 37 Wednesday, May 21, 2003 6:03 PM Adjusting the Resolution and Contrast To adjust the resolution setting, press RESOLUTION one or more times until the 2. Send/Receive Documents indicator light next to the desired setting comes on. HALF TONE STANDARD RESOLUTION FINE SUPER FINE ULTRA FINE Contrast The machine has three contrast settings. The default setting is AUTO. AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.
all.book Page 38 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you press SPEAKER and then dial by pressing the numeric keys. ♦ Normal Dialling allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.
all.book Page 39 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Normal Dialling Wait for the connection. When you hear a fax tone, press START/ ENTER on the 2. Send/Receive Documents 4 machine. • If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press START/ ENTER on your machine. Using the REDIAL key You can press press START/ ENTER REDIAL to redial the last number dialled.
all.book Page 40 Wednesday, May 21, 2003 6:03 PM Programming Auto-Dial Numbers Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing SPEED DIAL and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialled numbers in Rapid Keys.
all.book Page 41 Wednesday, May 21, 2003 6:03 PM 3 Press START/ ENTER . Make sure that SET is DESTINATION SETTING 1=SET 2=CLEAR . DESTINATION SET PRESS RAPID OR SPEED selected. 4 5 Press START/ ENTER 2. Send/Receive Documents Programming Auto-Dial Numbers To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.
all.book Page 42 Wednesday, May 21, 2003 6:03 PM Programming Auto-Dial Numbers 8 9 Press START/ ENTER . Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.
all.book Page 43 Wednesday, May 21, 2003 6:03 PM Programming Auto-Dial Numbers Press or to select “YES” if the number programmed is an area code or access code to be used for Chain Dialling (see Chain Dialling at the end of this procedure). Select “NO” if the number is a regular fax number. After making the selection, press 12 Return to Step 5 to program another number, or press START/ ENTER STOP 2. Send/Receive Documents 11 . repeatedly to return to the date and time display.
all.book Page 44 Wednesday, May 21, 2003 6:03 PM Programming Auto-Dial Numbers Editing auto-dial numbers To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 5, and then change the number(s) and/or name(s) when they appear in the display (Steps 7 and 9).
all.book Page 45 Wednesday, May 21, 2003 6:03 PM Programming Auto-Dial Numbers To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter the number with the numeric keys. (If you enter less than three digits, press START/ ENTER to complete the entry.) 6 Press 7 Return to Step 5 to clear another number, or press START/ ENTER . STOP repeatedly to return to the date and time display. 45 2.
all.book Page 46 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling Dual Access The machine features full dual access, which means that you can load a document and dial by automatic dialling even when the machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.
all.book Page 47 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY .
all.book Page 48 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling Speed Dialling If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing 1 SPEED DIAL and then entering the Speed Dial number. Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY .
all.book Page 49 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling You can also enter a full number with the number keys and then press START/ ENTER to begin dialling. Note: Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling. 1 Load the document(s). (Note: If desired, you can load the document after dialling in Step 2, below.) SEND READY will appear in the display.
all.book Page 50 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing START/ ENTER .
all.book Page 51 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling • If no numbers have been stored under the entered letter, NOT FOUND will 2. Send/Receive Documents appear. • If multiple fax numbers (or e-mail addresses) have been stored under a name, press A to display the fax numbers and then press or to select the desired fax number (or e-mail address). 5 Press START/ ENTER . The document will be automatically transmitted once the connection is established.
all.book Page 52 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the machine is currently calling or transmitting to, or what number the machine is currently receiving a JOB STATUS document from (if this information is available), press . Information on the current fax job (FAX STATUS) will appear in the display.
all.book Page 53 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling Press or to scroll through the list of jobs. To cancel a job, press START/ ENTER then press 4 or to select the job, press DEL 2. Send/Receive Documents 3 , and . When you have finished checking the list, press STOP twice to return to the date and time display. Note: To directly print out a list of the jobs waiting in memory for transmission, press MEM.
all.book Page 54 Wednesday, May 21, 2003 6:03 PM Sending a Fax by Automatic Dialling Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. The machine is set at the factory to make 2 redialling attempts at intervals of 5 minutes. To cancel automatic redialling, cancel the job as explained in Checking and cancelling stored transmission jobs on page 52.
bo‑book.fm Page 55 Thursday, May 22, 2003 12:33 PM Creating and Using Personal Books Personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. Up to 20 books can be created. ♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book. ♦ You can program a 4-digit passcode for a personal book. When this is done, the passcode must be entered to use or edit the book.
all.book Page 56 Wednesday, May 21, 2003 6:03 PM Creating and Using Personal Books 5 Enter a 2-digit number from 01 to 20. • This number will identify the personal book. 6 Enter a name for the personal book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) S H / } Example: SHARP = Caps Lock P/= A/ | R/$ • For more information on entering letters, see Step 6 on page 28. 01 02 Q / ! 11 03 W / " 12 SYMBOL 21 A / | 22 Caps Lock 31 Z / < 32 05 R / $ 14 S 23 / / \
all.book Page 57 Wednesday, May 21, 2003 6:03 PM Creating and Using Personal Books If the network scanner option is not installed, this completes the procedure. Press STOP repeatedly to return to the date and time display. If the network scanner option is installed, press the letter keys to enter the sender’s name that will appear when you send a document to an email recipient from the book.
all.book Page 58 Wednesday, May 21, 2003 6:03 PM Creating and Using Personal Books Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: PERSONAL BOOK Display: 1 Press 2 Enter the 4-digit passcode of your book. .
all.book Page 59 Wednesday, May 21, 2003 6:03 PM Creating and Using Personal Books ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 144). ♦ Print out the Destination List, Program/Group List, or Timer List (see page 178). When printed from your book, these lists will show the corresponding information in your book. ♦ Press REDIAL to redial the last number dialled from your book.
all.book Page 60 Wednesday, May 21, 2003 6:03 PM Creating and Using Personal Books Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or cancelled. Display: 1 Press and then or until ENTRY MODE is selected in the display.
all.book Page 61 Wednesday, May 21, 2003 6:03 PM Cover Sheet You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages. ♦ Your name and number must be programmed in order for them to appear on the cover sheet (see page 27).
all.book Page 62 Wednesday, May 21, 2003 6:03 PM Cover Sheet 2 COVER SHEET Press . (Flip up the Rapid Key C overlay if it is down.) • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press 3 STOP . Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press COVER SHEET C each time).
all.book Page 63 Wednesday, May 21, 2003 6:03 PM Batch Page Numbering (Page You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). • SEND READY will appear in the display.
all.book Page 64 Wednesday, May 21, 2003 6:03 PM Receiving Faxes Receiving Faxes The machine has two modes for receiving faxes: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line as the machine and you want to receive both faxes and voice calls.
all.book Page 65 Wednesday, May 21, 2003 6:03 PM Receiving Faxes In AUTO reception mode, the machine automatically answers all calls on one ring and receives incoming faxes. ♦ You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 169). ♦ If you pick up an extension phone before the machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.
all.book Page 66 Wednesday, May 21, 2003 6:03 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. Confidential faxes (see page 134) are also received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, along with NO PAPER, REPLACE TONER, or PAPER JAM.
all.book Page 67 Wednesday, May 21, 2003 6:03 PM 3. Network Scanner Option Introduction The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected to a network. 3.
all.book Page 68 Wednesday, May 21, 2003 6:03 PM Introduction Steps required for setup The following steps are necessary to use the network scanner option. The steps must be completed in the order shown. 1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The machine must be connected to the network. 2.
all.book Page 69 Wednesday, May 21, 2003 6:03 PM Setting the IP Address Setting the IP Address Note: Although “DHCP” is available as a setting for the IP address (this means that the machine automatically obtains an address from a DHCP server), it is recommended that a permanent IP address be assigned to the machine. If DHCP must be used, it is recommended that the DHCP lease time for the IP address be set to unlimited.
all.book Page 70 Wednesday, May 21, 2003 6:03 PM Setting the IP Address 5 If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enable DHCP). If the machine will be assigned a permanent IP address, press or to select “NO”. 6 Press START/ ENTER . • If you enabled DHCP by selecting “YES” in the previous step, this completes the setting.
all.book Page 71 Wednesday, May 21, 2003 6:03 PM Setting the IP Address 11 Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new settings take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine JOB STATUS 3.
all.book Page 72 Wednesday, May 21, 2003 6:03 PM Printing out the Network Settings Printing out the Network Settings You can print lists showing the current network settings and network interface board settings. ♦ To check the IP address of the machine, select PRINT NETWORK SETTINGS in Step 3 below. 1 Press Display: MENU and then . • Make sure that NETWORK SETTING is selected in the display. 2 Press START/ ENTER and then .
all.book Page 73 Wednesday, May 21, 2003 6:03 PM Mail Server and DNS Server Settings Mail Server and DNS Server Settings Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected to the same network as the machine. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).
all.book Page 74 Wednesday, May 21, 2003 6:03 PM Mail Server and DNS Server Settings Setting Passwords Passwords can be set to restrict Web page access and protect settings. An administrator password and a user password can be set. When the Web page is accessed with the administrator password, all settings can be configured.
all.book Page 75 Wednesday, May 21, 2003 6:03 PM Storing Network Scanning Destinations Storing Network Scanning Destinations Network scanning destinations can be stored in Rapid Keys and Speed Dial numbers. The Rapid Keys and Speed Dial numbers can be in a personal book or in the COMMON book. mail address at the time of transmission, or by using a Rapid Key or Speed Dial number.
all.book Page 76 Wednesday, May 21, 2003 6:03 PM Storing Network Scanning Destinations Storing destinations in the Web page To store a destination, click the desired destination type (E-mail, FTP, or Fax) under Destination Management in the Web page menu. In the Destination Management page, enter the destination name and select a personal address book or the COMMON book.
all.book Page 77 Wednesday, May 21, 2003 6:03 PM Storing Network Scanning Destinations Scan to FTP (Hyperlink) When using Scan to FTP to send an image to an FTP server, you can also have notifications automatically sent by e-mail to selected recipients informing them that the image has been posted on the server. The e-mail will contain a hyperlink to the image file on the server, allowing the recipients to open the file by simply clicking on the hyperlink (unless the FTP server requires a password).
all.book Page 78 Wednesday, May 21, 2003 6:03 PM Scan to E-mail Setup Scan to E-mail Setup To use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear when an image is sent to an e-mail recipient must be entered, and the file format for the scanned image must be selected. (Note: The file format set in this procedure does not apply to Scan to E-mail using a Rapid Key or Speed Dial number.) ♦ The preset subject is “Scanned image from FO-DC500”.
all.book Page 79 Wednesday, May 21, 2003 6:03 PM Scan to E-mail Setup Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.) 01 02 Q / ! 11 03 W / " 12 SYMBOL 21 A / | 22 Caps Lock 31 04 E / # 13 S 23 Z / < 32 / / \ 06 Y / & 16 F C 26 V 34 08 U / ' 17 G / { 25 B 35 09 I / ( 18 H / } 27 N / * J / [ K / ] M / ? L / + 30 @ 38 - P / = 20 29 37 _ 10 O / ) 19 28 36 ; / : • To enter a sp
all.book Page 80 Wednesday, May 21, 2003 6:03 PM Scan to E-mail Setup 10 Press the letter keys to enter your e-mail address (see Step 5). 11 Press START/ ENTER . • Make sure that FILE FORMAT is SCAN TO E-MAIL SET-UP 1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT selected. FILE FORMAT SETTING 1=TIFF-G4 2=TIFF-G3 3=TIFF-NO COMPRESSION 4=PDF-G4 5=PDF-G3 12 Press 13 Press or to select the desired combination of file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION).
all.book Page 81 Wednesday, May 21, 2003 6:03 PM Scan to E-mail Using the E-mail Key Scan to E-mail Using the E-mail Key Use the e-mail key when you wish to manually enter the e-mail address of a recipient for Scan to E-mail. The scanned image will be sent as an e-mail attachment. A message can also be included as explained in Steps 5 and 6. 3. Network Scanner Important: To use Scan to E-mail, the setup procedures outlined on page 67 must be completed.
all.book Page 82 Wednesday, May 21, 2003 6:03 PM Scan to E-mail Using the E-mail Key 4 Press 5 If you wish to enter a message, your name, or your return e-mail address, or select the file format for the document, START/ ENTER . press . (If you wish to use the default settings you entered on page 78 and do not need to enter a message, go directly to Step 8.) 1:START SCANNING 2:FROM XXX 3:FILE FORMAT XXX 4:MESSAGE NO MESSAGE Your preset sender and file format appear in “XXX”.
all.book Page 83 Wednesday, May 21, 2003 6:03 PM Sending an Image Using a Rapid Key 8 Press START/ ENTER . The document is scanned and transmitted. Sending an Image Using a Rapid Key or Speed Dial Number Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Rapid Key. Important: To use this procedure, the setup procedures outlined on page 67 must be completed.
all.book Page 84 Wednesday, May 21, 2003 6:03 PM Sending an Image Using a Rapid Key or Speed Dial Number 3 If the destination is an e-mail destination and you wish to enter a message, or change the sender name or e-mail address, or select the file format for the document, press WITHIN 5 SECONDS after pressing the Rapid Key in Step 2. (After 5 seconds, the document will be scanned and transmitted using the settings that were stored in the Rapid Key.
all.book Page 85 Wednesday, May 21, 2003 6:03 PM Sending an Image Using a Rapid Key Sending an image using a Speed Dial number Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Speed Dial number. Important: To use this procedure, the setup procedures outlined on page 67 must be completed. In the case of Scan to E-mail, this includes setting a default sender as explained in the procedure beginning on page 78 of this manual. 3.
all.book Page 86 Wednesday, May 21, 2003 6:03 PM Sending an Image Using a Rapid Key or Speed Dial Number 3 If the destination is an e-mail destination and you wish to enter a message, your name, or your return email address, or select the file format for the document, press . (If the destination is an FTP or Desktop destination, or if you wish to use the email settings that were stored in the Speed Dial number and do not need to enter a message, go directly to Step 6.
all.book Page 87 Wednesday, May 21, 2003 6:03 PM Sending an Image Using a Rapid Key Storing an e-mail address in a Rapid Key or Speed Dial number This section explains how to store e-mail addresses in Rapid Keys and Speed Dial numbers using the operation panel of the machine. This will allow you to send documents to e-mail recipients without having to manually enter the email address each time.
all.book Page 88 Wednesday, May 21, 2003 6:03 PM Sending an Image Using a Rapid Key or Speed Dial Number 5 To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.) DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL To program a Speed Dial number, press SPEED DIAL and then enter the number that you wish to use (“1” to “100”). (If you enter less than three START/ ENTER digits, press to complete the entry.
all.book Page 89 Wednesday, May 21, 2003 6:03 PM 10 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) 11 Press 12 Press or to select the file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION) for the document that will be sent as an e-mail attachment. (Note: You can override this setting during the transmission procedure.
all.book Page 90 Wednesday, May 21, 2003 6:03 PM Installing the Network Scanner Software Installing the Network Scanner Software To use the Scan to Desktop function, the following two software programs must be installed in your computer (the destination computer for Scan to Desktop). The programs are installed from the CD-ROM that comes with the network scanner expansion kit.
all.book Page 91 Wednesday, May 21, 2003 6:03 PM Installing the Network Scanner Software ♦ Saved in a folder. ♦ Passed to an application set in the Network Scanner Tool. ♦ Sent as e-mail. ♦ Saved in Sharpdesk. The Manual folder in the CD-ROM contains the Sharpdesk Installation Guide, Sharpdesk User's Guide, and Network Scanner Tool User's Guide. The guides are in PDF format. Acrobat Reader Version 4.05 or later is needed to view the user's guides.
all.book Page 92 Wednesday, May 21, 2003 6:03 PM Installing the Network Scanner Software Installing the software programs Note the following when installing the software programs from the CD-ROM: ♦ Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the information screen during installation. ♦ For detailed instructions for installing and setting up the programs, see the Sharpdesk Installation Guide on the CD-ROM.
all.book Page 93 Wednesday, May 21, 2003 6:03 PM Installing the Network Scanner Software • If you select Typical in the installation type screen, Network Scanner Tool will also be installed. If you only wish to install Network Scanner Tool, select Custom in the installation type screen and then check only Network Scanner Tool. • Sharpdesk Imaging is installed together with Sharpdesk. If Imaging for Windows was previously installed, Sharpdesk Imaging will overwrite Imaging for Windows. 3.
all.book Page 94 Wednesday, May 21, 2003 6:03 PM Installing the Network Scanner Software 2 Enter any name you wish for the Process Definition Prefix and any letter for Initial, and click Next. The prefix is used in the name that is assigned to the Process Definitions you will select in step 3, and in the name of the Rapid Key or Speed Dial number that is assigned to each selected process. • The name of your computer initially appears in the Prefix box.
all.book Page 95 Wednesday, May 21, 2003 6:03 PM Installing the Network Scanner Software - Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR) Converts a scanned file to an editable document. - Send Email (Rapid Key or Speed Dial name: Sharp-Email) Launches your default e-mail application so the file can be e-mailed. - Sharpdesk Desktop (Rapid Key or Speed Dial name: Sharp-Desk), Launches the Sharpdesk application (this is the default application).
network‑scanner2.fm Page 96 Thursday, May 22, 2003 12:34 PM Installing the Network Scanner Software 5 When the completion message appears, click Finish. The "Search Setup Wizard" will appear next. Follow the on-screen instructions to create an index database. For more information, see the Sharpdesk Installation Guide and Sharpdesk User's Guide. Uninstalling a program You can uninstall the software with “Add/Remove Programs” in the Windows Control Panel, or with the Sharpdesk Uninstaller.
network‑printer1.fm Page 97 Wednesday, May 21, 2003 6:30 PM 4. Network Printer Option The FO-NP1 Printer Expansion Kit allows the facsimile machine to be used as a network printer. The features of the printer include: ♦ Print speeds of up to 16 pages per minute. ♦ Printing multiple sets of documents. ♦ Printing multiple document pages on a single sheet (N-up printing). The following steps are necessary to use the network printer option. The steps must be completed in the order shown. 2.
all.book Page 98 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver Installing the Printer Driver The SHARP PCL XL printer driver is provided in the CD-ROM in the FO-NP1 printer kit. This driver must be installed in every computer that uses the printer. Important: The printer driver cannot be installed unless the FO-NP1 Printer Expansion Kit and FO-LN1 LAN interface have been installed in the machine and the machine is ready for use as a network printer.
all.book Page 99 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver Network types There are two types of networks, a peer to peer network where you print directly to the printer without going through a server, and a client-server network where you print through a server. Follow the appropriate instructions below for your operating system and your network type to install the printer driver.
all.book Page 100 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 4 Select “Create a new port” and select “Standard TCP/IP Port” from the list. Click Next. 5 The “Add Standard TCP/IP Printer Port Wizard” will appear. Click Next. 6 Enter the IP address of the printer (the port name is filled in automatically). • If you need to check the IP address, follow the procedure in Printing out the Network Settings on page 72.
all.book Page 101 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 8 Select Custom and then click the Settings button. The ”Configure Standard TCP/IP Port Monitor” window will appear. Select LPR for the protocol, and enter any name for the queue name. Click OK. 101 4.
all.book Page 102 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 9 10 11 12 13 14 102 Click the Next button. Check your settings and then click the Finish button. The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel to close the window. Enter the path Q:\Option\English\2k_pclxl (substitute the letter of your CD-ROM drive
all.book Page 103 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver Follow the instructions on your screen. When the “Printer Sharing” window appears, select Share as. If you would like to change the name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click Next. 4. Network Printer 15 16 Enter a location and comment if desired, click Next, and then follow the instructions on your screen to finish installing the printer driver.
all.book Page 104 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver Windows NT Server 1 The first step is to install Microsoft TCP/IP Printing. Click the Windows Start button, point to Settings, and then click on Control Panel. 2 In the Control Panel window, double-click Network to open the Network window. Click the Services tab. If “Microsoft TCP/IP Printing” already appears in the list, close the Network window and go to Step 6.
all.book Page 105 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 5 6 Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make sure the correct path is entered and click the Continue button. Follow the instructions on your screen to install the component. When finished, restart Windows. The next step is to install the printer driver using the Add Printer Wizard. Click the Start button, point to Settings, and then click on Printers.
all.book Page 106 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 11 Click the Close button in the Printer Ports window. 12 Make sure the new port is selected in the list of ports and then click the Next button. 13 14 15 16 106 The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel to close the window. Enter the path Q:\Op
all.book Page 107 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 18 Follow the instructions on your screen. When the following window appears, select Share. If you would like to change the Share name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click Next. 4. Network Printer 17 Follow the instructions on your screen to finish installing the printer driver.
all.book Page 108 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 2 3 Click the Windows Start button and then click Run. Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. 4 The “Readme First” window will appear. Read the text and then click Next. 5 Select User Tools and click Next. 6 Select “PCL XL Printer Driver” and click Next. 7 8 9 10 108 The name of the printer driver to be installed from the CD-ROM will appear.
all.book Page 109 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver Using Add Printer 1 Open the Printers folder in Windows (click the Start button, point to Settings, and select Printers; the exact steps may vary depending on your operating system). 2 Double-click Add Printer in the Printers window to run the Add Printer Wizard and then click Next. 3 Select Network Printer and click Next.
all.book Page 110 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 7 Follow the instructions on your screen to finish installing the printer driver. Installation in a Windows 2000/XP client when the server is NT Server To install the printer driver in a Windows 2000/XP client when the server is NT server, follow the Using Add Printer procedure on the previous page. In Step 3, select Local Printer, click Next, and then go to Step 5.
all.book Page 111 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver Windows 98/Me Before installing the printer driver in Windows 98/Me, you must first install the IP Peer-to-Peer Redirector. The IP Peer-to-Peer Redirector is installed from the CD-ROM in the FO-LN1 network interface kit. Follow these steps to install the IP Peer-to-Peer Redirector and then the printer driver. 1 Insert the FO-LN1 network interface CD-ROM into your CD drive. 2 Click the Start button and select Run.
all.book Page 112 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 10 11 12 13 14 15 16 Select Local Printer and click Next. The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel to close the window. Enter the path Q:\Option\English\9x_pclxl (substitute the letter of your CD-ROM drive for “Q”) and click the OK button.
all.book Page 113 Wednesday, May 21, 2003 6:03 PM Installing the Printer Driver 3 Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. 4 The “Readme First” window will appear. Read the text and then click Next. 5 To install the Printer Status Monitor, select User Tools. To install the Printer Administration Utility, select Administrator Tools. When finished, click Next.
network‑printer1.fm Page 114 Thursday, May 22, 2003 12:35 PM Setting Up Status and Alert Messages Setting Up Status and Alert Messages You can set up the machine to automatically send status and alert messages by e-mail to specified recipients.
all.book Page 115 Wednesday, May 21, 2003 6:03 PM Setting Up Status and Alert Messages 4. Network Printer Next, click Status Message Parameters in the Web page menu. Enter the email addresses to which status messages are to be sent, and select the schedule (1 or 2) for sending status messages. Schedules 1 and 2 can be set up at the bottom of the page. To set up alert messaging, click Alert Message Parameters in the Web menu.
all.book Page 116 Wednesday, May 21, 2003 6:03 PM Printing from a Computer Printing from a Computer Before printing, make sure that the ON LINE indicator on the machine is lit. If the ON LINE indicator is not lit, press ON LINE to switch the machine to the on- line state. 1 2 3 4 5 When you are ready to print a document from an application on your computer, select Print from the File menu. The Print dialog box appears.
all.book Page 117 Wednesday, May 21, 2003 6:03 PM Printing from a Computer Cancelling a print job Follow the steps below to cancel a print job. ♦ If there is a problem with a print job that is sent to the machine (for example, the machine does not have the paper size specified for the job) the ALARM light on the machine will come on. When this happens, you can either cancel the job, or continue the job in spite of the problem.
all.book Page 118 Wednesday, May 21, 2003 6:03 PM Opening the Printer Driver Opening the Printer Driver Opening the printer driver from an application When you adjust the printer driver settings from an application, your changes will only remain in effect while you are using the application. 1 Within the application, select Print from the File menu. 2 Click the Properties, Setup, or Printer button in the Print dialog box (the name of the button varies depending on the application).
all.book Page 119 Wednesday, May 21, 2003 6:03 PM Printer Driver Settings Printer Driver Settings The print settings that can be selected in the Paper, Page Layout, Quality, and Options tabs of the printer driver are described below. 4. Network Printer Paper tab Paper Size Select the paper size to be used for printing. If the paper size set in the application is different from this setting, the paper size in the application normally takes precedence.
all.book Page 120 Wednesday, May 21, 2003 6:03 PM Printer Driver Settings Paper Source Select the paper source to be used. When Auto Select is selected, the source which contains the same size of paper as the paper size setting is automatically selected. If a specific source is selected, paper is drawn from that source regardless of the paper size setting. Limitation: The Paper Source selections that appear are determined by the Input Option setting in the Options tab.
all.book Page 121 Wednesday, May 21, 2003 6:03 PM Printer Driver Settings Page Layout tab N-up allows multiple document pages (where N is the number of pages) to be printed on a single sheet of paper by reducing each page. Selections are Off, 2-up, 4-up, 9-up and 16-up. Limitation: When any of the following settings are selected, the N-up function cannot be used.
all.book Page 122 Wednesday, May 21, 2003 6:03 PM Printer Driver Settings First Page Only Select this checkbox to print the Watermark on the first page only. Edit Watermark Click the Edit Watermark button to open the “Edit Watermark” window. This window lets you modify, add, or delete a Watermark. XY Image Shift This setting lets you shift the position of the image on the paper. Use the up and down arrows to select amount of the shift in the X and Y directions (from -10 to 10).
all.book Page 123 Wednesday, May 21, 2003 6:03 PM Printer Driver Settings Use Printer True Type Font Set this checkbox to use the True Type fonts that are resident in the printer. When this checkbox is not selected, printing will take place using fonts downloaded from the computer. Limitation: When the All Raster setting is selected, this function cannot be used. 4. Network Printer Options tab Input Option Use this setting to specify the paper sources that are installed in the machine.
all.book Page 124 Wednesday, May 21, 2003 6:03 PM 5. Making Copies Your machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as an office copier. ♦ You can perform all steps of a copy job even when the machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected.
all.book Page 125 Wednesday, May 21, 2003 6:03 PM Making Copies 4 Select MULTI if you do not want the copies sorted, or SORT if you want the copies sorted (press or ). A Example of three copies each of three originals B C Not sorted (MULTI COPY) Sorted (SORT COPY) A 5 Press START/ ENTER B C A B C A Originals B C A A A B B B C C C to begin copying. Checking and cancelling copy jobs in memory 1 Press MEM.STATUS B (flip up the Rapid Key overlay).
all.book Page 126 Wednesday, May 21, 2003 6:03 PM Making Copies 3 Press or to scroll through the list of jobs. To cancel a job, press then press 4 START/ ENTER to select the job, press DEL , and . When you have finished checking the list, press the date and time display.
all.book Page 127 Wednesday, May 21, 2003 6:03 PM 6. Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 179 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination. ♦ If the network scanner option is installed, you can send a document to mulitple e-mail recipients.
all.book Page 128 Wednesday, May 21, 2003 6:03 PM Broadcasting 4 Select the destinations using any of the following methods. (Note for network scanner option: Fax destinations and e-mail destinations cannot be mixed together.) • Press a Rapid Key. • Press SPEED DIAL and enter a Speed Dial number. (If you enter less than 3 digits for the number, press START/ ENTER to complete the entry.) • Press a Group Key. (See Storing numbers in Group Keys on page 130.
all.book Page 129 Wednesday, May 21, 2003 6:03 PM Broadcasting 8 If you are sending the document to email destinations, the display at right will appear to let you adjust the e-mail settings. To adjust a setting, press or to select the setting and then press START/ ENTER (see Step 6 on page 82 for information on adjusting the settings). Note that if you don’t select a file format, the format selected in SCAN TO E-MAIL SETUP (page 78 and following) is used.
all.book Page 130 Wednesday, May 21, 2003 6:03 PM Broadcasting 2 01 Press the appropriate Group Key. If the key contains fax destinations, transmission will begin. Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 04 E / # 13 A / | 22 23 Z / < 32 24 / / \ 06 Y / & 16 F ; / : 26 V Space 09 I / ( 18 H / } 27 B 35 08 U / ' 17 G / { 25 C 34 07 T / % 15 D X / > 33 / ^ 05 R / $ 14 S 28 N / * 36 29 L / + 30 @ 38 - P / = 20 K / ] M / ? 37 _ 10 O / ) 19 J / [ .
all.book Page 131 Wednesday, May 21, 2003 6:03 PM Broadcasting GROUP ENTRY MODE 1=SET 2=CLEAR 3 Press 4 Make sure that “SET” is selected and START/ ENTER then press . START/ ENTER GROUP SET PRESS GROUP KEY . (To clear a Group Key, select CLEAR 5 START/ ENTER .) Press any Rapid Key not already programmed to select it as a Group Key. 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 22 32 05 R / $ 14 S 23 Z / < 24 / / \ 06 Y / & 16 F 34 ; / : 26 V 35 09 I / ( 18 H /
all.book Page 132 Wednesday, May 21, 2003 6:03 PM Broadcasting 9 Enter the destinations using any of the following methods. (Note for network scanner option: Fax destinations and e-mail destinations cannot be stored together in the same Group Key.) • Press a Rapid Key. • Press SPEED DIAL and enter a Speed Dial number. (If you enter less than 3 digits for the number, press START/ ENTER to complete the entry.) Note: If you need to delete a destination, press destination and then press STOP or .
all.book Page 133 Wednesday, May 21, 2003 6:03 PM Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.
all.book Page 134 Wednesday, May 21, 2003 6:03 PM Confidential Operations 4 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn’t have multiple mailboxes, go directly to Step 5. 5 Press 6 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key.
all.book Page 135 Wednesday, May 21, 2003 6:03 PM Confidential Operations Programming the confidential passcode To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode. Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.
all.book Page 136 Wednesday, May 21, 2003 6:03 PM Confidential Operations 7 Press START/ ENTER . Note: After entering the passcode, the machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Clearing a passcode 1 Press CONFIDENTIAL Z/< Display: (flip up the Rapid Key overlay if it is down) and then until CONFIDENTIAL CODE CLEAR is selected in the display.
all.book Page 137 Wednesday, May 21, 2003 6:03 PM Confidential Operations Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 178 to see which mailbox has received the document, and then follow the steps below to print out the document.
all.book Page 138 Wednesday, May 21, 2003 6:03 PM Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below.
all.book Page 139 Wednesday, May 21, 2003 6:03 PM Polling • Enter a full fax number with the numeric keys (max. 60 digits) and then press START/ ENTER . (Note: A maximum of 20 full fax numbers can be entered. Less can be entered if a large number of programs, timer operations, and/ or group keys have been stored.) Note: If you need to delete a destination, press destination and then press 4 Press START/ ENTER STOP or to select the . . Reception will begin.
all.book Page 140 Wednesday, May 21, 2003 6:03 PM Polling 1 Load the document. 2 Make sure the reception mode is set to AUTO (see page 64). 3 Press and then or until MEMORY POLL MODE is selected in the display. 4 Press 5 Make sure that “SET” is selected in the Display: MENU START/ ENTER MEMORY POLLED MODE 1=SET 2=CLEAR . display and then press MENU MODE 4:OPTIONAL SETTING 5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE START/ ENTER .
all.book Page 141 Wednesday, May 21, 2003 6:03 PM Polling unlimited number of times, and then press START/ ENTER . If another document has already been stored, make sure that APPEND is selected and then press 7 Press RESOLUTION and/or desired, and then press 8 Press START/ ENTER START/ ENTER . CONTRAST START/ ENTER to adjust the resolution and contrast if . . • The document will be scanned into memory, and your fax will go on polling standby.
all.book Page 142 Wednesday, May 21, 2003 6:03 PM Polling Polling Security Polling Security allows you to prevent unauthorized polling of your machine. When this function is activated, polling will only take place when one of the following conditions is met: ♦ The fax number of the polling fax machine has been stored in your machine’s list of permitted fax numbers (called "passcode numbers").
all.book Page 143 Wednesday, May 21, 2003 6:03 PM Polling Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 1 Press and then or until ENTRY MODE is selected in the display. 2 Press MENU START/ ENTER and then or until PASSCODE SETTING is selected. Press START/ ENTER . Make sure that “SET” is selected. (To clear a number, select “CLEAR”.
all.book Page 144 Wednesday, May 21, 2003 6:03 PM Timer Operations Timer Operations The Timer function allows you to store a fax job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed. ♦ The timer function cannot be used for e-mail transmissions.
all.book Page 145 Wednesday, May 21, 2003 6:03 PM Timer Operations 5 Press or to select the day on which you want the operation to take place (if you want the operation to take place within the next 24 hours, select “WITHIN A DAY”.) 6 Press START/ ENTER and go to the specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.) 7 Dial the receiving machine using one of the following methods: • Press a Rapid Key.
all.book Page 146 Wednesday, May 21, 2003 6:03 PM Timer Operations Broadcasting (Continued from Initial procedure.) 7 Dial the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 3 digits for a Speed Dial number, press START/ ENTER to complete the entry.
all.book Page 147 Wednesday, May 21, 2003 6:03 PM Timer Operations Confidential transmission (Continued from Initial procedure.) 7 Enter the mailbox number (2 digits). (Go directly to Step 8 if the receiving machine does not have mailboxes.) 8 Press 9 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key. . SPEED DIAL • Press and enter a Speed Dial number (if you enter less than 3 digits, press START/ ENTER to complete the entry).
all.book Page 148 Wednesday, May 21, 2003 6:03 PM Timer Operations Polling (Continued from Initial procedure.) 7 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 8 Press START/ ENTER . Serial Polling (Continued from Initial procedure.
all.book Page 149 Wednesday, May 21, 2003 6:03 PM Timer Operations 8 Press START/ ENTER . Cancelling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. ♦ You will need to know the number assigned to the operation in order to cancel it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 178.
all.book Page 150 Wednesday, May 21, 2003 6:03 PM Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection.
all.book Page 151 Wednesday, May 21, 2003 6:03 PM Batch Transmission 2 Press the appropriate Batch Key. 01 Q / ! 11 SYMBOL • After scanning, the message number 21 Caps Lock 31 assigned to your document will appear in the display. 3 Press STOP 02 03 W / " 12 04 E / # 13 A / | 22 23 Z / < 32 24 / / \ 06 Y / & 16 F 34 ; / : 26 V 35 09 I / ( 18 H / } 27 B Space 08 U / ' 17 G / { 25 C 07 T / % 15 D X / > 33 / ^ 05 R / $ 14 S 28 N / * 36 29 L / + 30 @ 38 - P
all.book Page 152 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.
all.book Page 153 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs 5 Select a Program Key by pressing any Rapid Key that has not yet been programmed. 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 04 E / # 13 A / | 22 23 Z / < 32 24 / / \ 06 Y / & 16 F 34 ; / : 26 V 35 09 I / ( 18 H / } 27 B Space 08 U / ' 17 G / { 25 C 07 T / % 15 D X / > 33 / ^ 05 R / $ 14 S 28 N / * 36 29 L / + 30 @ 38 - P / = 20 K / ] M / ? 37 _ 10 O / ) 19 J / [ .
all.book Page 154 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Transmission (SEND MODE) (Continued from Initial procedure.) 13 Select the fax destination using one of the following methods (an e-mail, FTP or Desktop destination can be selected if the network scanner option is installed): • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys.
all.book Page 155 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Confidential transmission (Continued from Initial procedure.) 13 Enter the mailbox number (2 digits). (Go directly to Step 14 if the receiving machine does not have mailboxes.) 14 Press 15 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key. . • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry).
all.book Page 156 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Polling (Continued from Initial procedure.) 13 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 14 Press 15 Press START/ ENTER STOP . repeatedly until you return to the date and time display.
all.book Page 157 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Note: If you need to delete a destination, press destination and then press 14 Press 15 Press START/ ENTER STOP STOP or to select the . . repeatedly until you return to the date and time display. Broadcasting (Continued from Initial procedure.
spep.fm Page 158 Thursday, May 22, 2003 12:36 PM Entering and Using Programs Note: If you need to delete a destination, press destination appears in the display and then press 15 Press 16 Press START/ ENTER Press RESOLUTION 18 Press START/ ENTER STOP until the . . and/or desired, and then press 17 or STOP CONTRAST START/ ENTER to adjust the resolution and contrast if . . repeatedly until you return to the date and time display.
all.book Page 159 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs 15 Press RESOLUTION and/or desired, and then press 16 Press 17 Press START/ ENTER STOP CONTRAST START/ ENTER to adjust the resolution and contrast if . . repeatedly to return to the date and time display. Being Polled (Memory polling) (Continued from Initial procedure.) 13 Press 1 to allow polling only once, or 2 to allow polling an unlimited number of times. 14 Press 15 Press .
all.book Page 160 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Clearing a Program Key To clear a Program Key, follow these steps: 1 Press and then or until PROGRAM/GROUP MODE is selected in the display. 2 Press Display: MENU START/ ENTER MENU MODE 2:LISTING MODE 3:ENTRY MODE 4:OPTIONAL SETTING 5:PROGRAM/GROUP MODE . Make sure that PROGRAM ENTRY MODE is selected. 3 Press START/ ENTER and then or to select CLEAR.
all.book Page 161 Wednesday, May 21, 2003 6:03 PM Entering and Using Programs Using a Program Key Follow the steps below to perform a programmed operation. 1 If this is a transmission operation or memory polling operation, load the document. 2 Press the appropriate Program Key. 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 04 E / # 13 A / | 22 23 Z / < 32 24 / / \ 06 Y / & 16 F 34 ; / : 26 V 35 09 I / ( 18 H / } 27 B Space 08 U / ' 17 G / { 25 C 07 T / % 15 D X
all.book Page 162 Wednesday, May 21, 2003 6:03 PM Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.
all.book Page 163 Wednesday, May 21, 2003 6:03 PM Department Control Department Control Department Control is used to limit use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you want to use this function, contact your dealer.
all.book Page 164 Wednesday, May 21, 2003 6:03 PM Department Control DEPARTMENT CODE MODE 1=SET 2=CLEAR 3 Press 4 Make sure that “SET” is selected and then press START/ ENTER . START/ ENTER . (To clear a Department Code, select CLEAR and then press 5 START/ ENTER .) Entering: Enter a 2-digit number from “01” to “30” with the numeric keys. This number identifies the Department Code that you will enter in the next step.
all.book Page 165 Wednesday, May 21, 2003 6:03 PM Department Control Accessing the machine When Department Control is activated, you must enter your Department Code before performing an operation. ♦ If you do not begin the operation within one minute after entering the code, the fax will return to controlled access mode. Note: You do not have to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing START/ ENTER on 6.
spaj.fm Page 166 Thursday, May 22, 2003 12:38 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 173, and then enter the fax numbers from which you do not want to receive faxes as explained below.
all.book Page 167 Wednesday, May 21, 2003 6:03 PM Blocking Reception of Unwanted Faxes 5 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 7. 6 Enter the fax number. 7 Press 8 Return to Step 5 to enter (or clear) another fax number, or press START/ ENTER . STOP 6.
all.book Page 168 Wednesday, May 21, 2003 6:03 PM 7. Optional Settings The optional settings allow you to customize the machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to display the optional setting, and then select a new setting as explained in the pages that follow. Display: 1 Press and then or until OPTIONAL SETTING is selected in the display.
all.book Page 169 Wednesday, May 21, 2003 6:03 PM Optional Settings Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with RESOLUTION ) for transmitting documents. Press or to select STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press START/ ENTER .
all.book Page 170 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Press to select one of the following conditions, and then press START/ ENTER or .
Page 171 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 09: ERROR CORRECTION MODE (ECM) Select YES to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Select NO to turn the function off. Press or to make the selection and then press START/ ENTER .
all.book Page 172 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Select AUTO for automatic reduction or 100% for no reduction. Press and then press START/ ENTER or to make the selection .
Page 173 Wednesday, May 21, 2003 6:03 PM Optional Settings which you want paper to be drawn in the event that the “1ST PRIORITY” source runs out of paper. If you wish to have the incoming fax received to memory in this case, select “NONE”. When you have completed the selection, press START/ ENTER . ♦ Initial setting: AUTO SELECTION Setting 17: RETRANSMISSION TIMES This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure.
all.book Page 174 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed. Press select a volume level (HIGH, LOW or OFF) and then press or START/ ENTER to . ♦ Initial setting: LOW Note: Setting 22 is not used.
Page 175 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 27: DEPARTMENT CODE DIGITS This setting allows you to change the number of digits used for Department Codes. Enter any number from 3 to 9 . ♦ Initial setting: 4 Note: Setting 28 is not used. Setting 29: VERIFICATION STAMP Select ON if you want the machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred.
all.book Page 176 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 31: SEPARATE MODE If desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax reception. By loading coloured (or large) paper in that source, each coloured sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins.
Page 177 Wednesday, May 21, 2003 6:03 PM Optional Settings Setting 35-1: PBX CONNECTION Press or to select YES if the machine is connected to a PBX. Select NO if it is connected to a regular public line. When finished, press START/ ENTER . (If you selected YES, Setting 35-2 will subsequently appear in the display. If you select NO, Setting 01 will appear.) ♦ Initial setting: NO Setting 35-2: PBX SELECTION This sets the mode used for connecting calls from a PBX to an outside line.
all.book Page 178 Wednesday, May 21, 2003 6:03 PM 8. Printing Lists and Reports You can print lists showing settings and information entered in the machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 2 3 MENU Press and then or until LISTING MODE is selected in the display.
Page 179 Wednesday, May 21, 2003 6:03 PM Printing Lists and Reports 8. Printing Lists all.book ♦ All information is erased after a report is printed out. If automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed. Explanation of headings SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 180 Wednesday, May 21, 2003 6:03 PM Printing Lists and Reports JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 9. CE-01 to CE-05 - An error occurred when the machine attempted to establish a connection with your e-mail server (see page 194 for explanations of the errors).
all.book Page 181 Wednesday, May 21, 2003 6:03 PM 8. Printing Lists Printing Lists and Reports Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys. Batch Transmission List (List 07) The Batch Transmission List shows the documents that are currently stored for batch transmission.
all.book Page 182 Wednesday, May 21, 2003 6:03 PM Printing Lists and Reports Transaction Report This report is printed out automatically after a fax operation is completed to allow you to check the result. The machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. See Option Setting 5 (Print Selection) in Chapter 7.
all.book Page 183 Wednesday, May 21, 2003 6:03 PM 9. Maintenance 9. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.
all.book Page 184 Wednesday, May 21, 2003 6:03 PM Replacing the Verification Stamp Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer. 1 2 3 4 Remove the ADF exit tray.
all.book Page 185 Wednesday, May 21, 2003 6:03 PM 10. Troubleshooting Problems and Solutions Line error LINE ERROR appears in the display, and/or a transaction report is printed out with COM. Eand a number from 0 to 31 in the NOTE column. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
all.book Page 186 Wednesday, May 21, 2003 6:03 PM Problems and Solutions Dialling and transmission problems Problem Dialling is not possible. Solution • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket. The power is on, but no transmission takes place. • Make sure that the receiving machine has paper. • Make sure that the telephone line cord is plugged into the TEL.
all.book Page 187 Wednesday, May 21, 2003 6:03 PM Problems and Solutions Reception and copying problems Problem Solution The received document is faint. • Ask the other party to send higher contrast documents. If the contrast is still too low, your machine may need service. Make a copy or print a report to check your machine’s printing ability. 10. Troubleshooting • The toner cartridge may need replacement. The printed image appears dirty and/or the paper jams frequently.
all.book Page 188 Wednesday, May 21, 2003 6:03 PM Problems and Solutions Dots appear at regular intervals on received documents and copies. • The drum cartridge may be damaged. Replace the drum cartridge. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. General problems Problem Nothing appears in the display.
all.book Page 189 Wednesday, May 21, 2003 6:03 PM Problems and Solutions Network interface board problems Solution The amber light illuminates steadily. • The network connection has been lost. This typically occurs because the server has been shut down. The amber light blinks. • Turn the machine power off, wait briefly, and then turn it back on. If the problem persists, print out the “NIC INFORMATION” as explained on page 72.
all.book Page 190 Wednesday, May 21, 2003 6:03 PM Problems and Solutions The machine is on and data is received, but the data is not printed. (The DATA indicator blinks.) • Check to see if an error message appears in the display of the machine. The machine cannot be selected from your computer. • Is the printer driver installed correctly? Install the printer driver correctly.
all.book Page 191 Wednesday, May 21, 2003 6:03 PM Problems and Solutions Problem Solution The recipient can not open the image data. • Does the recipient have a software program (viewer) that is compatible with the format of the file sent? Try sending the image using a different file format (TIFF or PDF) and/or compression method (uncompressed, G3 or G4). Data sent does not reach the recipient.
all.book Page 192 Wednesday, May 21, 2003 6:03 PM Messages and Signals Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes. CONF. RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your machine.
all.book Page 193 Wednesday, May 21, 2003 6:03 PM NO CONF. FUNCTION Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Sharp model. NO PAPER This indicates that you are out of paper. If the machine has multiple paper sources, the message will be followed by the paper source (or sources) that is out of paper in parentheses.
all.book Page 194 Wednesday, May 21, 2003 6:03 PM Messages and Signals Network scanner communication errors If a communication error occurs during transmission of a scanned image, the following error message will appear with an error code. NET-SCAN ERROR CE-XX Error Code Description of the Error CE-01 The network interface board is not installed or is out of order. CE-02 Cannot find the specified mail server or FTP server. CE-03 The server was down during scanning of the original.
all.book Page 195 Wednesday, May 21, 2003 6:03 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing START/ ENTER . If 10. Troubleshooting the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.
all.book Page 196 Wednesday, May 21, 2003 6:03 PM Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper.
all.book Page 197 Wednesday, May 21, 2003 6:03 PM Clearing Paper Jams 5 10. Troubleshooting OR Replace the drum cartridge. • Make sure the drum cartridge is BLUE inserted in as far as it will go. GREEN 6 Replace the toner cartridge and then close the print compartment cover. BLUE GREEN 7 8 If you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper. Replace the paper cassette.
all.book Page 198 Wednesday, May 21, 2003 6:03 PM QUICK REFERENCE GUIDE SENDING FAXES STORING AUTO DIAL FAX NUMBERS Place the document (up to 50 A4-size pages) face down in the document feeder. and then or until ENTRY MODE is selected in the display. (Note: For Normal Dialling and Direct Keypad Dialling, you can also load the document after dialling the number.) Press RESOLUTION or CONTRAST if needed. 1. Lift extension phone or press SPEAKER . 2.
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all.book Page 201 Wednesday, May 21, 2003 6:03 PM Index T TEL. LINE socket, 16 TEL.
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all.book Page 203 Wednesday, May 21, 2003 6:03 PM Beim Anschalten dieses Gerätes an Datenverabeitungsanlagen ist sicherzustellen, daß die Gesamtanlage den jeweiligen technischen Vorschriften entspricht. Caution This product contains a low power laser device. To ensure continued safety do not remove any cover or attempt to gain access to the inside of the product. Refer all servicing to qualified personnel.
all.book Page 1 Wednesday, May 21, 2003 6:03 PM SHARP ELECTRONICS (EUROPE) GMBH Sonninstraße 3, 20097 Hamburg, Deutschland Telefon: (040) 2376-0 SHARP ELECTRONICS GES.M.B.H. Handelskai 342, 1020 Wien, Österreich Telefon: (0222) 72 719-0 SHARP ELECTRONICS (SCHWEIZ) AG Langenwiesenstrasse 7, 8108 Dällikon, Switzerland Phone: (01) 846-6111 SHARP ELECTRONICS (NORDIC) AB Box 14098 Gustavslundsvägen 12 S-167 14 Bromma, Sweden Phone: (08) 634 3600 SHARP ELECTRONICS ITALIA S.p.A.
