TINSE4415XHTZPP all.book Page 49 Wednesday, January 21, 2004 3:38 PM Storing and Using Auto-Dial Numbers REMOTE /FLASH . ♦ To enter one of the following symbols, press or 2. Cordless Handset ♦ To change case, press repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | })( 7 Press 8 Return to Step 2 to store another number, or press START SELECT SEARCH ▲: COMMON ▼: PRIVATE . OFF OFF to exit.
TINSE4415XHTZPP all.book Page 50 Wednesday, January 21, 2004 3:38 PM Storing and Using Auto-Dial Numbers Editing an auto-dial number If you need to make changes to a previously stored auto-dial number, follow these steps: Cordless handset display: 1 Press 2 Press SELECT SEARCH ▲: COMMON ▼: PRIVATE Example: Common book selected or 3 SEARCH once. to select the Common book, to select the Private book.
TINSE4415XHTZPP all.book Page 51 Wednesday, January 21, 2004 3:38 PM Storing and Using Auto-Dial Numbers Press to exit. OFF OFF 2. Cordless Handset 9 Clearing an auto-dial number If you need to clear an auto-dial number, follow these steps: 1 Press SEARCH once. Cordless handset display: SELECT SEARCH ▲: COMMON ▼: PRIVATE 2 Example: Common book selected Press or 3 to select the Common book, to select the Private book.
TINSE4415XHTZPP all.book Page 52 Wednesday, January 21, 2004 3:38 PM Redial Redial You can automatically redial the last number dialed on the cordless handset. Note: The machine and cordless handsets each retain their own separate redial numbers. Note that the cordless handset redial numbers will be lost if the fax machine is unplugged or an interruption occurs in the power supply. 1 Press REDIAL . • Check the display to make sure the number that appears is the number you wish to dial.
TINSE4415XHTZPP all.book Page 53 Wednesday, January 21, 2004 3:38 PM Using the Intercom Feature Using the Intercom Feature 2. Cordless Handset You can use the fax machine and cordless handsets as an intercom system. ♦ When using the Intercom feature, you will not hear your voice through the handset receiver when you speak. ♦ It may not be possible to page another cordless handset or the fax machine when other cordless handsets or the fax machine are already in use.
TINSE4415XHTZPP all.book Page 54 Wednesday, January 21, 2004 3:38 PM Using the Intercom Feature Paging a cordless handset from another cordless handset 1 Press INTER COM Cordless handset display example: on the cordless handset. INTERCOM 2: BILL 3: SUE The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered) 2 Enter the number of the cordless handset that you wish to page.
TINSE4415XHTZPP all.book Page 55 Wednesday, January 21, 2004 3:38 PM Using the Intercom Feature You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it. 1 Pick up the fax machine handset. • If you wish to use the speakerphone, skip this step (the speaker will activate automatically in Step 2 below).
TINSE4415XHTZPP all.book Page 56 Wednesday, January 21, 2004 3:38 PM Transferring Calls and Making Conference Calls Transferring Calls and Making Conference Calls You can transfer a call to the fax machine or to a cordless handset. You can make a 3-person conference call with one outside person and two people using cordless handsets (or the machine handset).
TINSE4415XHTZPP all.book Page 57 Wednesday, January 21, 2004 3:38 PM Transferring Calls and Making Conference Calls 2. Cordless Handset Transferring a call from the machine to a cordless handset (conference call) Machine display: 1 During the call, press INTERCOM/ CONFERENCE PRESS HANDSET # 1: JOHN on the machine. The numbers and names of the cordless handsets alternately appear 2 Enter the number of the cordless handset to which you wish to transfer the call. Example: 3 4 .
TINSE4415XHTZPP all.book Page 58 Wednesday, January 21, 2004 3:38 PM Transferring Calls and Making Conference Calls Changing the reception mode on the fax machine 1 Press 2 Press REMOTE /FLASH Cordless handset display: . REMOTE MODE Example: TEL mode 5 JKL RECEPTION until the desired reception mode appears in the display. 3 Press REMOTE /FLASH or OFF OFF RECEPTION TEL to exit REMOTE MODE.
TINSE4415XHTZPP all.book Page 59 Wednesday, January 21, 2004 3:38 PM Making Phone Calls at the Machine Making Phone Calls at the Machine 2. Cordless Handset You can make and receive calls using the machine’s handset or the speakerphone. ♦ If calls come in on both lines simultaneously and you answer with the machine’s handset, the call that came in first will be answered. Making a phone call 1 Pick up the handset or press 2 If the display at right appears, press to select line 1 or SPEAKER .
TINSE4415XHTZPP all.book Page 60 Wednesday, January 21, 2004 3:38 PM Making Phone Calls at the Machine Using an auto-dial number If the number that you wish to dial has been stored in the Common book in the machine (see page 90), you can dial it automatically. 1 Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear). 2 Lift the handset or press SPEAKER .
TINSE4415XHTZPP all.book Page 61 Wednesday, January 21, 2004 3:38 PM 3. Using the Answering System The answering system allows you to receive both voice messages and faxes while you are out. To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use. 3. Answering System The answering system has one general box and eight personal boxes for callers to leave messages.
TINSE4415XHTZPP all.book Page 62 Wednesday, January 21, 2004 3:38 PM Recording an Outgoing Message Recording an Outgoing Message The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use. Example of general outgoing message: “Hello. You've reached ______ .
TINSE4415XHTZPP all.book Page 63 Wednesday, January 21, 2004 3:38 PM Setting a Passcode for a Personal Box 3 4 Press FEB-20 10:30 START: RECORD once. START/MEMORY Press and speak facing “MIC” on the operation panel to record the message. 5 When finished, press STOP 3. Answering System • While recording, the display will show the time left to record. .
TINSE4415XHTZPP all.book Page 64 Wednesday, January 21, 2004 3:38 PM Setting a Passcode for a Personal Box 3 Press once. BOX PASSCODE 1=SET, 2=CLEAR 4 Press to set a passcode. ENTER BOX # (1-8) 1=BOX-1 (To clear a previously set passcode, press 5 .) Enter the number of the personal box for which you wish to set a passcode. Example: ENTER PASSCODE 1DIGIT: 0,9 for Box 1 (If you are clearing a passcode, enter the number of the box and go to Step 7.
TINSE4415XHTZPP all.book Page 65 Wednesday, January 21, 2004 3:38 PM Operating the Answering System Operating the Answering System Activating the answering system To turn on the answering system so that callers can leave messages, press RESOLUTION/ RECEPTION MODE until appears in the display (this selects TAD mode). ♦ It will not be possible to set the reception mode to TAD mode ( 3. Answering System RESOLUTION/ RECEPTION MODE ) if a general outgoing message has not been recorded.
TINSE4415XHTZPP all.book Page 66 Wednesday, January 21, 2004 3:38 PM Operating the Answering System Number of rings in TAD mode (Toll Saver function) The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages. ♦ The Toll Saver function is initially turned on.
TINSE4415XHTZPP all.book Page 67 Wednesday, January 21, 2004 3:38 PM Operating the Answering System Listening to received messages (at the fax machine) When you return, the fax machine display will show the number of messages recorded in each box. Follow the steps below to listen to your messages. 1 Press PLAY/ HOLD . listened to), continue to hold 2 down for at least two seconds. If you wish to listen to the messages in a personal box, press the number of the box. Example: 3 PLAY/ HOLD 3.
TINSE4415XHTZPP all.book Page 68 Wednesday, January 21, 2004 3:38 PM Operating the Answering System Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages in the general box: To erase all messages in the general box, press FUNCTION , , and then START/MEMORY .
TINSE4415XHTZPP all.book Page 69 Wednesday, January 21, 2004 3:38 PM Operating the Answering System Recording phone conversations (2-way recording) REC/ To record a phone conversation, hold down the MEMO key during the conversation that you wish to record. When you are finished, release the key. The conversation is recorded in the general box and will be played back when PLAY/ HOLD key is pressed. 3.
TINSE4415XHTZPP all.book Page 70 Wednesday, January 21, 2004 3:38 PM Operating the Answering System • Stop: To stop playback, press 5 9 WXYZ STOP . To return to the STAND-BY display, press OFF OFF or REMOTE /FLASH . • If a call comes in while you are listening to your messages, playback will stop automatically. Press any key to answer. • If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the standby display.
TINSE4415XHTZPP all.book Page 71 Wednesday, January 21, 2004 3:38 PM Optional Answering System Settings Optional Answering System Settings Setting ICM time 3. Answering System Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. Display: 1 Press 2 Press once and 3 Press once.
TINSE4415XHTZPP all.book Page 72 Wednesday, January 21, 2004 3:38 PM Optional Answering System Settings ♦ Automatic fax reception NO: The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 77). The initial setting is NO .
TINSE4415XHTZPP all.book Page 73 Wednesday, January 21, 2004 3:38 PM Optional Answering System Settings Press or 5 Press to turn on OGM only mode, The display briefly shows your selection, then: CPC DETECTION to turn it off. STOP to return to the date and time display. CPC Detection When a caller hangs up, the central telephone exchange issues a CPC (Calling Party Control) signal. When the answering system detects this signal, it stops recording so that periods of silence are not recorded.
TINSE4415XHTZPP all.book Page 74 Wednesday, January 21, 2004 3:38 PM Transfer Function Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.
TINSE4415XHTZPP all.book Page 75 Wednesday, January 21, 2004 3:38 PM Transfer Function Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example: “Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.” Display: Press 2 Press 3 Press REC/ MEMO once and twice. FEB-20 10:30 START: RECORD once. START/MEMORY FEB-20 10:30 OGM (TRANSFER) 3.
TINSE4415XHTZPP all.book Page 76 Wednesday, January 21, 2004 3:38 PM Transfer Function TRANSFER FUNC 2 Press once and 3 Press once. 4 Press to turn on the Transfer function. (To turn off, press 5 4 times. TRANSFER FUNC 1=YES, 2=NO .) The display briefly shows your selection, then: Press the number of the box for which you want the Transfer function to operate (for the general box, press ON TAD FAILURE ). 6 7 Press STOP to return to the date and time display.
TINSE4415XHTZPP all.book Page 77 Wednesday, January 21, 2004 3:38 PM Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. After calling the machine, you must enter your remote code number to listen to messages in the general box, or to messages in a personal box that does not have a passcode (page 79).
TINSE4415XHTZPP all.book Page 78 Wednesday, January 21, 2004 3:38 PM Remote Operations Toll Saver When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance.
TINSE4415XHTZPP all.book Page 79 Wednesday, January 21, 2004 3:38 PM Remote Operations Retrieving your messages Note: You can only access one box per call. If you wish to access more than one box, you must make a separate call for each box. Call the machine from a touch-tone telephone. When the general outgoing message begins, press on the telephone. • You will hear a short beep, and the outgoing message will stop.
TINSE4415XHTZPP all.book Page 80 Wednesday, January 21, 2004 3:38 PM Remote Operations 4 While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press and on the telephone before that message ends. To move back to the previous message, press and during the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press and on the telephone. • Stop: To stop playback, press and on the telephone.
TINSE4415XHTZPP all.book Page 81 Wednesday, January 21, 2004 3:38 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to Auto Attendant, or TEL mode if you call your line 2 number (unless the number of rings is set to 0). In this case, when you call the machine, press immediately after it answers (press before you hear the fax tone in TEL mode on line 2), and then continue from Step 2 above. Comments: beep.
TINSE4415XHTZPP all.book Page 82 Wednesday, January 21, 2004 3:38 PM Remote Operations Recording a new outgoing message Note: You can only record a new outgoing message for the box you accessed at the beginning of the call. 1 2 Press and on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The message can be up to 15 seconds long.
TINSE4415XHTZPP all.book Page 83 Wednesday, January 21, 2004 3:38 PM Remote Operations Recording a new transfer message 2 Press , , and on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
TINSE4415XHTZPP all.book Page 84 Wednesday, January 21, 2004 3:38 PM 4. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size Maximum size 8.5" (216 mm) 5.8" (148 mm) 8.5" (216 mm) 5.8" (148 mm) 5.5" (140 mm) Maximum size 5.5" (140 mm) 11" (279 mm) 23.
TINSE4415XHTZPP all.book Page 85 Wednesday, January 21, 2004 3:38 PM Loading the Document Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
TINSE4415XHTZPP all.book Page 86 Wednesday, January 21, 2004 3:38 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 87. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO.
TINSE4415XHTZPP all.book Page 87 Wednesday, January 21, 2004 3:38 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before 2 Press RESOLUTION/ RECEPTION MODE 4. Sending Faxes the resolution and contrast can be adjusted. Display: one or more times until STANDARD :AUTO the desired resolution and contrast settings appear in the display.
TINSE4415XHTZPP all.book Page 88 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press SPEAKER ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them before sending the fax. ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s). • READY TO SEND will appear in the display.
TINSE4415XHTZPP all.book Page 89 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Normal Dialing 5 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or a person will answer. • If the other party answers, ask them to press their Start key (if you pressed SPEAKER , speak toward “MIC” on the operation panel). This causes the receiving machine to issue a fax tone. When you hear the fax tone, press START/MEMORY .
TINSE4415XHTZPP all.book Page 90 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing You can store your most frequently dialed fax or phone numbers in the machine for automatic dialing. ♦ Auto-dial numbers can be stored using either the fax machine or the cordless handset (to store a number using the cordless handset, see page 47). ♦ Numbers stored using the fax machine are stored in the Common book. A total of 99 numbers can be stored.
TINSE4415XHTZPP all.book Page 91 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
TINSE4415XHTZPP all.book Page 92 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press 2 Press Display: FUNCTION once and or once. until the number you wish to edit or clear appears in the display. Example 1234567890 3 Press once. 4 Press for EDIT or 1=EDIT, 2=CLEAR for CLEAR.
TINSE4415XHTZPP all.book Page 93 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press . STOP to return to the date and time display. Using an auto-dial number Once you have stored a fax number, you can use it to send a fax. ♦ When you send a fax by automatic dialing, the machine will normally use 1 4. Sending Faxes line 2.
TINSE4415XHTZPP all.book Page 94 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing. ♦ When you send a fax by Direct Keypad Dialing, the machine will normally use line 2.
TINSE4415XHTZPP all.book Page 95 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing Redial You can automatically redial the last number dialed on the fax machine. Note: The fax machine and the cordless handset each retain their own separate redial numbers. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the 2 Press 4. Sending Faxes resolution and/or contrast. once. appears in the display, followed by the last number dialed.
TINSE4415XHTZPP all.book Page 96 Wednesday, January 21, 2004 3:38 PM Sending a Fax by Automatic Dialing ♦ You can press STOP to clear the message and stop automatic redialing. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made.
TINSE4415XHTZPP all.book Page 97 Wednesday, January 21, 2004 3:38 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. ♦ When you send a fax from memory, the machine will normally use line 2.
TINSE4415XHTZPP all.book Page 98 Wednesday, January 21, 2004 3:38 PM Sending a Fax From Memory 5 Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press 6 When you are ready to begin transmission, press STOP START/MEMORY . . • A Transaction Report is automatically printed out after Broadcasting is completed.
