User's Manual (Address Book Registration)
Address Book Registration TABLE OF CONTENTS ABOUT THIS GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address Book Registration ADDRESS BOOK "Contacts" and "Group" can be stored in the address book. For a contact, more than one address can be stored, including fax, e-mail, Internet fax and direct SMTP addresses. Registering addresses stored as "Contacts" as well as directly entered addresses as "Group" enables you to easily send messages to multiple destinations simply by specifying a group. Address Book Contact: Mr. Yamada Address 1 yamada@□□□□.
Address Book Registration ADDRESS BOOK SCREEN To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. "Contacts" and "Group" registered are enabled for alphabetical search and selected condition-based advanced search.
Address Book Registration Selecting "Contacts" or "Group" Tap a "Contacts" or "Group", and the tapped "Contacts" or "Group" is selected. After selection, tap . To add "Contacts" and "Group", refer to the following.
Address Book Registration Narrowing by frequent Use Tap the [Frequent Use] key and select an address in the screen that appears. Addresses registered as "Frequent Use" addresses are shown.
Address Book Registration Narrowing by index Search by alphabet to narrow down addresses. For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A". Sending History Address Call by Search Number Sort ALL A Direct TX D Add New A G B J C Send Same Image as Fax Address Print Individual List M Preview P CA T Frequent Use Category Narrow Down All Fax Start ABC W Speaker Narrowing by keyword Tap to display a search screen.
Address Book Registration STORING ADDRESSES THROUGH DIRECT ENTRY Store new names or addresses in the address book by directly entering them. 1 2 In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen. Add Contacts Register Name Name (Required) Initial Search (Opt.) Search Number Enter basic information. Switch to Group Registration Be sure to enter [Name] and [Initial].
Address Book Registration STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH Store the results of searching the global address book as new addresses in the address book. Global address search requires an LDAP server. Disable Destination Registration Using Global Address Search In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Destination Registration Using Global Address Search].
Address Book Registration 4 Enter Initials Search Start Select the server from the list of servers. Cancel and Return Search Start If an authentication screen appears, enter your user name and password, and tap the [OK] key. After selecting a server, tap . 5 Enter Initials Item Search Start Tap the entry field to enter the search condition and then tap the [Search Start] key. Cancel and Return Target Name To change the search target, tap select [Name] or [Address]. for [Item].
Address Book Registration STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS As a new registration, add an address you have entered via fax or image send operations to the address book. FTP and desktop addresses cannot be stored in the address book from transmission logs. 1 2 In fax or image send mode, tap [Sending History] on the action panel. Select one address you want to register in the address book from the send logs, and then tap [New Registration with Address Book] on the action panel.
Address Book Registration 5 Tap the [OK] key. STORING GROUPS Register "Group" by selecting addresses from those already stored as "Contacts". In this case of registration, only reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in the address book does not increase. You can also directly enter a new address for a "Group".
Address Book Registration 5 Tap the address to be registered in the "Group", and then tap the key. CCC Registered Address 2 123 You can select more than one address. test@test.com Preview CA Start Info. 6 Repeat steps 3 through 5 to register addresses. After address registration is completed, tap key. 7 Tap the [Register] key.
Address Book Registration EDITING/DELETING ADDRESSES IN ADDRESS BOOK You can edit or delete "Contacts" or "Group" information stored in the address book as well as addresses listed under "Contacts" and "Group". Editing/deleting contacts and groups 1 In the address book screen, select a contact or group you wish to edit, and tap [Edit] on the action panel. To delete a "Contacts" or "Group", tap [Delete] on the action panel. • For editing, you can only select one "Contacts" or "Group" at a time.
Address Book Registration Editing/deleting addresses 1 Select a contact or group you wish to edit, and tap [Edit] on the action panel. In the address book screen, select the contact or group that has the address you want to edit, and tap [Edit] on the action panel. Only one contact or group can be selected. If more than one is selected, the [Edit] key does not appear.
Address Book Registration SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS "Contacts" and "Group" stored in the address book can be shared within a specified group or stored as personal contacts that only you are allowed to access. If no publicity scope is specified, stored "Contacts" and "Group" are publicized to all users. User authentication is required to set the scope for publicizing "Contacts" and "Group".
Address Book Registration If you have logged in as the administrator, select any user name desired from the user list. To register a user: In "Settings (administrator)", select [User Control] → [User Settings] → [User List] → [Add]. DELETING THE TRANSMISSION HISTORY You can delete the fax or image send transmission history. The transmission history is deleted in normal mode. Deleting a selected history 1 Tap the history you want to delete.
Address Book Registration REGISTER AN ADDRESS BOOK IN THE WEB PAGE Address Book Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book. In setting mode, a list of stored contact and group information is displayed. To edit a contact or group, select the name of the contact/group. To add a new contact or group, click the [Add] key. Item Description Type Select the contact or group.
Address Book Registration Item Description Fax Fax Number To store a new fax number, select [New Address] and enter the fax number in the fax number entry field. Global Address Search To search for a fax number stored as a global address, click this key and select the fax number from the list. Transmission Mode Select the communication speed and International Correspondence Mode. Set as Default used Set an address as a default address.
Address Book Registration Item Description Use PASV mode Send data to an FTP server in PASV mode. Enable Hyperlink to FTP server to be e-mailed When sending data to an FTP server, send the data to the e-mail address that is specified in the hyperlink to the FTP server. Set as Default used Set an address as a default address. Desktop Desktop Destination To add a new address, select [New Address] and enter the address in [Hostname or IP Address]. Please enter Port Number.
2020C-EN2
