User's Manual (Touch Panel Operation)
Touch Panel Operation TABLE OF CONTENTS ABOUT THIS GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 • TOUCH TYPES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Touch Panel Operation ABOUT THIS GUIDE This guide explains how to operate the touch panel and customize the user interface. Please note • Wherever "xx-xxxxx" appears in this guide, please substitute your model name for "xx-xxxxx". • This guide does not provide detailed explanations of the functions of the machine. For detailed information on the names and functions that appear in this guide, see the User's Manual. • Considerable care has been taken in preparing this manual.
Touch Panel Operation TOUCH PANEL TOUCH TYPES In addition to tapping, equivalent to conventional touching, the touch panel of the machine can be operated by long touching, flicking and sliding. Operation types Easy Scan File Retrieve Others Margin Shift Off Tapping Touch the panel with your finger and then lift it quickly. Use this method to select a key, tab or check box. Easy Scan File Retrieve No.
Touch Panel Operation Operation on respective screens Key (tapping) A. Tap to select an item. The selected key turns into a different color. B. Tap numeric keys to enter numbers. C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop touching. D. Tap to enter a checkmark and enable the setting. E. Tap here to close the screen.
Touch Panel Operation Tab (tapping) A. Tap a tab to switch what is displayed. No. of copies Color Mode Original 2-Sided Copy Image Orientation (A) Auto Background Adjustment Blank Page Skip Skip Blank Page in Original AB Inch Direct Entry Custom Size Copy Ratio Enlarge/Reduce Copy A5 B5R B4 A5R A4 A3 B5 A4R 216 x 340 Preview CA 216 x 343 Others A3 B/W Start Color Start Preview screen (Double tapping/ Pinch/ Spread) A.
Touch Panel Operation TAP OPERATION SETTINGS You can configure settings for tap operation on the touch panel in “Settings (administrator)” – [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Key Operation Setting]. Key Operation Setting Auto Clear Setting The time until Auto Clear activates can be set to any number of seconds from 10 to 240 in increments of 10 seconds.
Touch Panel Operation HOME SCREEN Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen displays the keys for selecting modes or functions. Displays the machine's status other than the job using icons. ► Icon indicating the status of the machine (page 9) Tap a mode to change to that mode. ►Changing mode from the mode display (page 11) Select shortcut keys for modes or functions.
Touch Panel Operation Icon indicating the status of the machine Icon Machine status Icon Machine status Printer data is being processed. A USB device is installed. Printer data is being printed. The field support system is enabled. Send data exists. Single-byte alphanumeric character entry Forward error data exists. A data security kit is installed. Received data exists. Connecting to the access point (Level 4) Received confidential fax data exists.
Touch Panel Operation Screen Display Settings You can configure settings for tap operation on the touch panel in “Settings (administrator)” – [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Screen Display Settings]. Enlarge Display Mode Displays large characters on the screen. appears in the system area when Large Character Mode is enabled.
Touch Panel Operation CHANGING MODES Changing mode from the Home screen Changing mode from the mode display Press the [Home Screen] key. Tap on the mode display. Easy Copy LINE Easy Scan File Retrieve PRINTER Sharp OSA Job Status Original 8½x11 Detail Paper Select 8½x11 2-Sided Copy Tray 1 1→1 CA File Retrieve Sharp OSA LINE PRINTER Job Status Easy Copy Original 8½x11 Easy Scan CLOUD PORTAL Off B/W Start LINE Easy Scan File Retrieve Color Start .
Touch Panel Operation OPERATION OF FREQUENTLY USED KEYS Numeric keys Tap a number to enter it. To clear the entered number, tap the [C] key. No. of copies 1 On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys. Tap the [C] key to delete one character to the left of the cursor. [Start] key ([B/W Start] key and [Color Start] key) Tap to perform a print or send job.
Touch Panel Operation ACTION PANEL Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel. If the action panel does not appear, tap the action panel tab. Booklet Others Copy Like A Pamphlet Original Erase Clear Change Size/Direction.
Touch Panel Operation Registering a function in Favorite 1 Full Color 1 2 3 Auto 8½x11 4 5 6 7 8 9 Tap Send and Print 1 No. of copies Color Mode . Quick File Store Data Temporarily File Original Store Data in Folder Call Eco Program Paper Select Auto 2-Sided Copy 1-Sided→1-Sided 0 C Copy Ratio 100% Exposure Preview Auto CA Plain 8½x11 Sort/Group Off Others 1 8½x11 2 8½x11R 3 8½x14 4 11x17 B/W Start Color Start 2 Tap [Edit Favorite] on the action panel.
Touch Panel Operation Calling a function from Favorite 1 Full Color 1 2 3 Auto 8½x11 4 5 6 7 8 9 Tap Send and Print 1 No. of copies Color Mode . Quick File Store Data Temporarily File Original Store Data in Folder Call Eco Program Paper Select Auto 2-Sided Copy 1-Sided→1-Sided 0 C Copy Ratio 100% Exposure Plain 8½x11 Off Others 2 CA Preview Auto Sort/Group 1 8½x11 2 8½x11R 3 8½x14 4 11x17 B/W Start Color Start Tap the key for the function you want to call.
Touch Panel Operation STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS TYPES OF JOB STATUS SCREENS When you tap the job status display, the job status screen appears. Tap it again to return to the previous mode. The job status screen is divided into the following four tabs, enabling you to select a job list by tapping a desired tab.
Touch Panel Operation • Spool list (Only displayed when a print-from computer job is received) Lists print jobs up to the transfer to the machine from a computer. The jobs move to the Job Queue list after the transfer is completed. If you printed an encrypted PDF file by direct print, enter the password from here to print the file. • Job Queue list Lists jobs in progress and in the queue for copying, printing from a computer and printing of received fax.
Touch Panel Operation STOPPING/DELETING A JOB IN PROGRESS OR RESERVED 1 2 Tap the job status display and tap the tab for the job that you wish to stop or delete. Print Job Scan Fax Internet Fax Address Set Time Pages Status Broadcast004 10:45 07/07 0000/0001 0000/0002 OK Tap the [Job Queue] key. Print Image Sending Activity Report Back Job Queue Complete When you wish to stop a print job being sent from the computer, tap the [Spool] key.
Touch Panel Operation PRIORITY PROCESSING OF A RESERVED JOB This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending. Priority processing operation varies, as follows, depending on the job type. • Job on the print tab The job currently in progress is suspended to let the priority job make interruption. • Job on the scanner/fax/Internet fax tab The priority job is moved directly under the job currently in progress.
Touch Panel Operation Changing the job order If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order. Tap the key of the job you want to move, and tap the "Priority Change" key. Print Job Scan Fax Internet Fax Job Queue Progress / Sets Status Copy 0050/0050 Paper Empty Copy 0000/0100 Waiting Priority Change Spool Job Queue Complete • key Moves the selected job to the top of the queue.
Touch Panel Operation In print tab, you can switch the display in the "Job Queue" screen between the number of printed copies and remaining copies to be printed for each job.
Touch Panel Operation CHECKING COMPLETED JOBS 1 2 Tap the job status display and tap the tab for the job whose contents you wish to check. Print Job Job Queue Scan (1) Copy Fax Tap the [Complete] key. Internet Fax Progress / Sets Status 0001/0001 Paper Empty Priority Change Spool Job Queue (2) 3 Print Job Scan Fax Internet Fax Complete Tap the job whose contents you wish to check and then tap [Check Details of Selected Job] on the action panel.
Touch Panel Operation READING THE JOB LIST The meaning of each job icon and message displayed in "Status" is as follows: Icons indicating the job type Print job (RGB/CMYK) Copy job Scan to E-mail job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC-Fax transmission job Internet fax transmission job (Including Direct SMTP) PC-I-Fax transmission job Scan to Local Drive file print job Internet fax reception job (Including Direct SMTP) Broad
Touch Panel Operation Messages displayed in "Status" Job in progress Display Status "Printing" Print job in progress "Copying" Copy job in progress "Connecting" Connecting "Sending" Sending "Receiving" Receiving "Processing" Processing "Tel" Speaking with the other party using an extension telephone "Stopped" The job has been stopped "Toner Empty" Toner Empty "Paper Empty" Paper Empty "Paper Jam" Paper jam "Waiting" Waiting "Warming up" Warming up "Limit" Having reached the acc
Touch Panel Operation Completed job Display Status "OK" Normal termination "Send OK" Transmission was completed. "NG Ck Line" Fax line cable is not connected "In Memory" Reception completed but the fax has not been printed. The received data (each page) has not been printed or forwarded. (The received data has not been deleted.) "Received" Printed received fax data. The fax has been received. The received data (each file) was stored.
Touch Panel Operation CUSTOMIZING THE DISPLAY (U/I Customize) U/I Customize is a function that lets you customize the home screen and shortcut keys to make the machine easier to use. For example, if you frequently use Tandem Copy or Card Shot, there are no settings for these functions in Easy Copy and Easy Scan. You must move to a screen with Copy or E-mail shortcut keys, select the shortcut keys, and tap the functions.
Touch Panel Operation ITEMS YOU CAN CUSTOMIZE You can customize the following items. Easy Copy Easy Scan File Retrieve Sharp OSA LINE PRINTER Job Status 10:15 AM Shortcut Keys CLOUD PORTAL Easy Copy Easy Scan Easy Fax Background Operation Guide Enlarge Display Mode Settings Total Count LCD Control Add a frequently used shortcut key Delete the shortcut keys that appear You can display functions on the home screen that do not normally appear, and immediately select those functions.
Touch Panel Operation Change the layout of the home screen Change the background color of the home screen You can change the layout of the home screen to add more shortcut keys. You can change the background color of the home screen to a preset pattern color.
Touch Panel Operation GENERAL PROCEDURE FOR USING U/I CUSTOMIZE To change the home screen or shortcut keys, configure settings in the action panel of the home screen or on the Web page. The settings must be configured by the administrator of the machine. This general procedure is not used for "CHANGING THE FIXED KEYS" (►page 53), "INCREASING THE TEXT SIZE" (►page 55), or "CHANGING THE LANGUAGE USED ON THE MACHINE" (►page 56). Follow the procedures in each of the above sections.
Touch Panel Operation 4 After the settings are completed, tap [Exit Home Edit Mode]. Exit Home Edit Mode Return Key Layout to The Defaults PC Scan If [MFP Display Pattern Setting] or [Change Text Color On Home Screen] is selected, tap [Finish and Return]. After all U/I customize settings are completed, tap the [Logout] key. Print from USB Memory General procedure when using the Web page 1 Enter the IP address of the machine in your Web browser to access the Web server.
Touch Panel Operation 4 When you have finished configuring the settings, click the [Submit] button. The settings are saved in the machine and applied. When you have finished all U/I Customize settings, click the [Logout] button and close your Web browser.
Touch Panel Operation EDITING SHORTCUT KEYS You can add shortcut keys to the home screen, and delete unneeded shortcut keys. You can also change the display order of the shortcut keys and change names and images to make the machine easier to use. ADDING SHORTCUT KEYS This section explains how to add a shortcut key to the home screen. You can add a shortcut key using the touch panel, or from the Web page. In the Web page, you can change a shortcut key image to any custom image.
Touch Panel Operation From the Web page 1 See "General procedure when using the Web page" (►page 30) to open the settings screen. 2 Click [Condition Settings], and click [Not Set]. 3 Select the function you want to add. To change the name of a shortcut key, select [Custom] in [Key Name] and enter the desired name in the text box. AAAA.png To change the image of a shortcut key, go to the next step. If you are not changing the image, go to step 5.
Touch Panel Operation 4 To change the image of a shortcut key, set the [Use Custom Image] checkbox to , and select a previously added image with [Select File]. To save an image, see "ADDING A SHORTCUT KEY IMAGE" (►page 40). 5 See "General procedure when using the Web page" (►page 30) to exit the settings.
Touch Panel Operation DELETING A SHORTCUT KEY This section explains how to delete a shortcut key from the home screen. You can delete from the touch panel or from the Web page. 10:15 AM PC Scan 10:15 AM PC Scan Settings I want to delete the [Settings] Settings Operation Enlarge Guide Display Mode shortcut key.
Touch Panel Operation From the Web page 1 See "General procedure when using the Web page" (►page 30) to open the settings screen. 2 Click [Condition Settings] and click the shortcut key you want to delete. 3 Select [None] and click the [Submit] button. 4 See "General procedure when using the Web page" (►page 30) to exit the settings. When you click the [Submit] button, the [Home Screen Registration] screen closes.
Touch Panel Operation CHANGING A SHORTCUT KEY This section explains how to change a shortcut key in the home screen. Only the name can be changed from the touch panel. You can change the icon image from the Web page. 10:15 AM PC Scan 10:15 AM PC Scan Settings I want to change the [Settings] Settings Operation Enlarge Guide Display Mode shortcut key.
Touch Panel Operation From the Web page 1 See "General procedure when using the Web page" (►page 30) to open the settings screen. 2 Click [Condition Settings], and click the shortcut key you want to change. 3 Select the desired function. To change the name of a shortcut key, select [Custom] in [Key Name] and enter the desired name in the text box. AAAA.png To change the image of a shortcut key, go to the next step. If you are not changing the image, go to step 5.
Touch Panel Operation 5 See "General procedure when using the Web page" (►page 30) to exit the settings.
Touch Panel Operation ADDING A SHORTCUT KEY IMAGE To change a shortcut key image to a new image, you must first add the new image. This section explains how to add an image. Images are added by using the Web page. I want to add this image 10:15 AM PC Scan 10:15 AM PC Scan Settings I want to change the [Settings] Operation Enlarge Settings Guide Display Mode shortcut key.
Touch Panel Operation 4 Select the file to be added in "Select File". Click the [Browse] button, and select the image to be submitted. • File formats that can be used are JPEG, GIF and PNG (jpeg, jpg, jpe, jfif, gif and png). • The maximum file size of an image that can be used for a shortcut key is 50 KB. 5 See "General procedure when using the Web page" (►page 30) to exit the settings.
Touch Panel Operation MOVING A SHORTCUT KEY This section explains how to move a shortcut key in the home screen. Shortcut keys are moved by using the touch panel. 10:15 AM PC Scan Operation Guide 1 10:15 AM PC Scan Settings I want to move the [Settings] shortcut Settings Total Count LCD Control Enlarge Display Mode key. Job Status Operation Guide Settings Enlarge Display Mode Settings Total Count LCD Control Job Status Open the action panel on the home screen, and tap [Edit Home].
Touch Panel Operation 4 See "General procedure when using the touch panel" (►page 29) to exit the settings.
Touch Panel Operation RETURNING THE SHORTCUT KEYS TO THE FACTORY DEFAULT STATE This section explains how to return the shortcut keys in the home screen to the factory default state. This procedure can be performed from the touch panel or from the Web page. 10:15 AM FTP/Desktop Operation Guide Easy Copy Easy Scan 10:15 AM E-mail CLOUD PORTAL I want to return changed shortcut keys to the Enlarge Settings LCD Control Job Status Total Count Display Mode factory default state.
Touch Panel Operation From the Web page 1 See "General procedure when using the Web page" (►page 30) to open the settings screen. 2 Click [Condition Settings], and click the [Return to the Defaults] button. 3 See "General procedure when using the Web page" (►page 30) to exit the settings. A confirmation window appears. Click the [OK] button.
Touch Panel Operation EDITING THE HOME SCREEN In the home screen, you can change the number of shortcut keys shown and change shortcut keys. This includes changing the background and text color, and changing the background to a custom image. CHANGING THE LAYOUT PATTERN OF THE HOME SCREEN Multiple home screen layout patterns are preset in the machine.
Touch Panel Operation 1 See "General procedure when using the Web page" (►page 30) to open the settings screen. 2 Click [Condition Settings] and select the desired layout pattern from the "Template". 3 See "General procedure when using the Web page" (►page 30) to exit the settings.
Touch Panel Operation SELECTING A MFP DISPLAY PATTERN FOR THE HOME SCREEN Multiple color patterns are preset in the machine. You can change the color pattern from the touch panel. 10:15 AM CLOUD PORTAL Operation Guide Easy Scan Easy Copy 10:15 AM Easy Fax CLOUD PORTAL I want to change the color LCD Control Job Status Total Count patternSettings of the home screen.
Touch Panel Operation CHANGING THE COLOR OF TEXT ON THE HOME SCREEN You can change the color of the text in shortcut keys, fixed keys, and the clock on the home screen to white or black. The color is changed using the touch panel. 10:15 AM CLOUD PORTAL Operation Guide Easy Easy Easy Fax I want Copyto change Scanthe text color to black.
Touch Panel Operation CHANGING THE BACKGROUND IMAGE OF THE HOME SCREEN You can change the background image of the home screen to a custom image. This procedure can be performed from the touch panel or from the Web page. To change the image from the touch panel, first save the desired image in a USB device and connect the device to the machine. 10:15 AM CLOUD PORTAL Operation Guide Easy Copy Easy Scan 10:15 AM Easy Fax I want to change the Settings LCD Control Total Count background image.
Touch Panel Operation 4 Set the [Use Custom Image] checkbox to with [Folder Name/File Name]. , and select the desired image • File formats that can be used are JPEG, GIF and PNG (jpeg, jpg, jpe, jfif, gif and png). • The maximum file size of an image that can be used for the background image is 640 KB. 5 Click the [Store] button. After all U/I customize settings are completed, tap the [Logout] key.
Touch Panel Operation From the Web page 1 See "General procedure when using the Web page" (►page 30) to open the settings screen. 2 Click the [Change] button in [Background Image]. 3 Set the [Use Custom Image] checkbox to [Select File]. , and select the image with Click [Browse] to select the image. • File formats that can be used are JPEG, GIF and PNG (jpeg, jpg, jpe, jfif, gif and png). • The maximum file size of an image that can be used for the background image is 640 KB.
Touch Panel Operation CHANGING THE FIXED KEYS You can change the fixed keys. The fixed keys are changed using the Web page. 10:15 AM I want to add "Language Easy Easy Setting" inCopy the fixed key Scan display area.
Touch Panel Operation Show/hide the toner level in the fixed area In the system settings, you can show/hide the toner level to the fixed key area. When this setting is enabled, up to six fixed keys can be displayed. (The keys from No. 1 to No. 6 in Web page "Fix Key" (Except when not set) are displayed. Keys after No. 6 are not displayed.
Touch Panel Operation INCREASING THE TEXT SIZE In a Normal mode screen such as copy or image send, you can enlarge the character size and interval. This function is selected on the touch panel.
Touch Panel Operation CHANGING THE LANGUAGE USED ON THE MACHINE You can change the language used in the home screen. This procedure is performed from the touch panel. Before performing this procedure, add the [Language Setting] shortcut key to the home screen. To add a shortcut key, see "ADDING SHORTCUT KEYS" (►page 32). 10:15 AM CLOUD PORTAL Operation Guide Easy Copy Easy Scan Easy Fax I want to change the Settings LCD Control Count language toTotal Japanese.
Touch Panel Operation CHARACTER ENTRY NAMES AND FUNCTIONS OF SOFT KEYBOARD KEYS Display the soft keyboard to register the name of a file, program, folder or user. Exits the soft keyboard. Displays the entered text. Finalizes the entered characters and exits the soft keyboard. Retrieves the stored words. Use "Settings" to store words. Subject Tap a key to enter text. The key types vary depending on the selected entry mode. .com .net Cancel .org .biz .
Touch Panel Operation SET THE KEYBOARD SETTING In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Keyboard Settings]. Keyboard Settings Default Keyboard Setting Configure settings for the keyboard used for entry on the text. Keyboard Select Change the key layout and display according to the set language.
2020C-EN2
