Operation Manual, User's Manual

6-4
DOCUMENT FILING►DOCUMENT FILING
Quick File Folder
Documents scanned using [Quick File] on the action panel are stored in this folder. A user name and file name are
automatically assigned to each job.
Main Folder
Scanned documents are stored in this folder.
When you store a job in the Main folder, you can specify a previously stored user name and assign a file name.
A password (4 to 32 characters) can also be set when storing a file ("Confidential" save) as required.
Custom Folder
Folders with custom names are stored inside this folder.
Scanned documents are stored in the stored folder.
Like the Main folder, a custom folder allows you to specify a previously stored user name and assign a file name when
storing a job.
Passwords (PIN code: 4 to 8 digit number) can be established for custom folders and for files saved in custom folders.
Convenient items to store
When storing a job using [File] in copy mode or image send mode, or [Scan to Local Drive] in document filing mode, it is
convenient to store the items below. These settings are not required when storing a job using [Quick File].
A maximum of 1000 custom folders can be created on the local drive.
User Name
This is necessary if you will be assigning a user name to stored files. A user name is also
used as a search condition when searching for a file.
Custom Folder
The Main folder is initially available as a location for storing files by [File] and [File Store].
Store a custom folder and specify it as a location for storing files. Specify a password for the
user folder as required. Enter the PIN Code to use the folder.
When the folder is set a password, " " appears in the folder that the password is set.
My Folder
A previously created custom folder can be selected as "My Folder", or a new folder created as
"My Folder". When "My Folder" has been configured and user authentication is used, "My
Folder" will always be selected as the destination of [File] and [File Store].
• To store a custom folder for document filing:
On the Web page, select "Settings (administrator)" → [Document Operations] → [Document Filing] → [Custom Folder].
On the machine, select "Settings (administrator)" → [System Settings] → [Document Filing Settings] → [Document Filing
Control] → [Custom Folder].
• To store a user name and specify a folder as "My Folder":
In "Settings (administrator)", select [User Control] → [User Settings] → [User List].