MODEL: MX-2300N MX-2700N User's Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 2 • MANUALS PROVIDED WITH THE MACHINE . . . 2 4 PERIPHERAL DEVICES PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . . 38 1 FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 • PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 • SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 • FINISHER MAINTENANCE . . . . . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide (This manual) This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 BEFORE USING THE MACHINE This chapter provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) (2) (3) (4) (5) (6) When a finisher, paper pass unit and saddle stitch finisher (peripheral devices) are not installed. (7) When a finisher (peripheral device) is installed. (1) Reversing single pass feeder (automatic document feeder) (4) This automatically feeds and scans multiple originals.
(8) (9) (10) (11) (8) Saddle stitch finisher* (13) (11) Tray 3 (when a stand/1 x 500 sheet paper drawer or a stand/2 x 500 sheet paper drawer is installed)* This can be used to staple output. The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet. A punch module can also be installed to punch holes in output. ☞ SADDLE STITCH FINISHER (page 45) (9) (12) This holds paper. Up to 500 sheets of paper can be loaded.
INTERIOR (14) (20) (15) (16) (21) (22) (23) (24) (17) (18) (19) (25) (26) (20) Main power switch (14) Toner cartridges This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "On" position. ☞ TURNING THE POWER ON AND OFF (page 13) When the toner in a cartridge runs out, the cartridge must be replaced with a new cartridge of the same color.
AUTOMATIC DOCUMENT FEEDER (1) (2) (3) (4) (5) (6) (7) (9) (8) (1) Paper feed roller (7) This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. (3) (8) Original guides (9) Document feeder tray Original exit tray Originals are delivered to this tray after scanning.
CONNECTORS (1) (2) (3) (4) (1) USB connecter (A type) This is used to connect a USB hub or USB memory device to the machine. For the USB cable, use a shielded type cable. (2) USB connecter (B type ) A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded type cable. (3) LAN connecter Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable.
OPERATION PANEL (1) (2) (4) (5) PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY (3) SYSTEM JOB STATUS SETTINGS LOGOUT (6) (1) (7) (8) (9) (3) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY SYSTEM JOB STATUS SETTINGS LOGOUT (10) (10) [CLEAR ALL] key ( ) Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state. (11) [STOP] key ( ) Press this key to stop a copy job or scanning of an original. (12) [BLACK & WHITE START] key ( ) Press this key to copy or scan an original in black and white.
TOUCH PANEL The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.
PRINT/SEND STATUS (JOB STATUS) This screen appears when the [JOB STATUS] key on the operation panel is pressed. The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is used to check jobs, move a job to the top of the job queue, or delete a job.
TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right. [POWER] key Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up. Main power indicator "On" position [POWER] key "Off" position Turning on the power (1) Switch the main power switch to the "On" position.
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode Preheat mode automatically lowers the temperature of the fuser unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode" in the system settings (administrator).
USER AUTHENTICATION When the administrator of the machine has enabled user authentication, one of two screens shown below will appear. If either screen appears, enter the user number or login name and password that you received from the administrator. Please enter your login name / password. Enter your user number.
When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 3 • Note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as [LOGOUT] key ( ) input is treated as part of a fax number. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout automatically takes place.
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. Please enter your login name / password. User Authentication OK Login Name If the [Login Name] key is touched, a screen for selecting the user name appears. Go to the next step. If the key is touched, [---] (the registration number display) appears in the 2-line message display.
Touch the [Password] key. Please enter your login name / password. User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User Registration" in the system settings (administrator). OK Login Name User Name Password User 0001 Auth to: Login Locally If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ".
When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 5 • Note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as [LOGOUT] key ( ) input is treated as part of a fax number. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout automatically takes place.
2 LOADING PAPER This chapter explains how to load paper in the machine's trays. IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The trays are identified by the names indicated below. For the sizes and types of paper that can be loaded in each tray, see the Safety Guide.
THE MEANING OF "R" IN PAPER SIZES Some original and paper sizes can be placed in either the vertical or the horizontal orientation. To differentiate between vertical and horizontal orientations, paper sizes in the horizontal orientation will be followed by an "R" (for example, 8-1/2" x 11"R, 5-1/2" x 8-1/2"R, A4R, B5R). Sizes that can be placed only in the horizontal orientation (11" x 17", 8-1/2" x 14", 8-1/2" x 13", A3, B4) do not include "R" in their size indication.
Paper that cannot be used • Thin paper less than 15 lbs. (55 g/m2) • Heavy paper 57 lbs. (210 g/m2) or over • Return postcard with a fold • Irregularly shaped paper • Stapled paper • Damp paper • Curled paper • Paper with a wave-like pattern due to moisture absorption • Special media for inkjet printers (fine paper, glossy paper, glossy film, postcards, etc.
TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2"R to size 11" x 17" (A5R to A3) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4" x 10-1/2"R to size 11" x 17" (B5R to A3) can be loaded in trays 3 and 4. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Pull out the paper tray.
CHANGING THE PAPER SIZE Pull out the paper tray. Gently pull the tray out until it stops. If paper remains in the tray, remove it. 1 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded. A 2 The guide plates A and B are slidable. Slide each guide plate while squeezing its lock lever. B Fan the paper. Before loading the paper, fan it well.
Set the paper size and paper type. System Settings SYSTEM SETTINGS 6 Total Count Defau Paper Tray Settings Addr Printer Condition Settings Docu Be sure to change the paper size and paper type settings as explained in "Paper Tray Settings" in the System Settings Guide. When the size of paper used in a tray is changed, the correct paper size setting must be selected.
LOADING PAPER IN TRAY 5 (Large capacity tray) The large capacity tray can hold up to 3500 sheets of 8-1/2" x 11" or A4 size paper (20 lbs. (80 g/m2)). The paper size of tray 5 can only be changed by a SHARP service technician. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Pull out tray 5. Gently pull the tray out until it stops. 1 Fan the paper. Before loading the paper, fan it well.
When you change the type of paper loaded in tray 5, change the paper type setting in "Paper Tray Settings" in the system settings. See the System Settings Guide to change the paper type setting. System Settings: Paper Tray Settings Change these settings when you change the type of paper loaded in the tray.
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print and copy on plain paper, postcards, envelopes, label sheets, tab paper, and other special types of paper. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper or up to 20 postcards) for continuous printing similar to the other trays. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Open the bypass tray.
Full Color Color Mode Job Detail Settings 4 2-Sided Copy Auto 81/2x11 Paper Select Auto Original Output Plain Special Modes 8 x11 (1) Touch the [Job Detail Settings] key. Special Modes Auto Exposure (2) Touch the [Paper Select] key. File 100% Copy Ratio Quick File (2) (1) Paper Select 5 Open the paper settings screen. Touch the paper type key of the bypass tray.
Paper Select 8 OK 81/2x11 Plain 81/2x11R Plain 81/2x14 Plain 11x17 Plain Select the bypass tray. 81/2x11 (1) Touch the paper size key of the bypass tray. Recycled (2) Touch the [OK] key. (1) (2) Do not place heavy objects on the bypass tray or press down on the tray.
Inserting transparency film Oriented horizontally Oriented vertically • Use SHARP-recommended transparency film. When inserting transparency film in the bypass tray, the rounded corner should be at the front left when the film is oriented horizontally, or at the far left when the film is oriented vertically. • When loading multiple sheets of transparency film in the bypass tray, be sure to fan the sheets several times before loading.
Fusing unit pressure adjusting levers In some cases damage to the envelopes, color deviations, or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position" to the "lower pressure position". Follow the procedure on the this page. Pull out the right side cover. While pushing up the open/close lever on the right side cover, gently open the cover.
3 ORIGINALS This chapter explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder.
Adjust the original guides to the size of the originals. 2 Place the original. 1 3 Indicator line Make sure the edges of the originals are even. Insert the originals face up all the way into the document feeder tray. The stack of originals must not be higher than the indicator line (maximum of 100 sheets).
• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips. • If originals have damp spots due to correction fluid, ink or pasteup glue, wait until the originals are dry before making copies. Otherwise the interior of the document feeder or the document glass may be soiled. • Do not use the following originals. Incorrect original size detection, original misfeeds, and smudges may result.
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When a non-standard size original is placed in copy mode, see "SPECIFYING THE ORIGINAL SIZE" in the Copier Guide. When a non-standard size original is placed for a fax or scanner transmission, see "SPECIFYING THE SCAN SIZE OF THE ORIGINAL" in the Facsimile Guide or Scanner Guide.
Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic document feeder will rise. (2) (2) Gently close the automatic document feeder. (1) Caution • Do not close the automatic document feeder suddenly.
4 PERIPHERAL DEVICES This chapter describes the peripheral devices that can be used with the machine and explains how to use the finisher and saddle stitch finisher. PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
Product name Product number Description Internet fax expansion kit MX-FWX1 Enables Internet Fax. Facsimile expansion kit MX-FXX1 Adds a fax function.
FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open. (1) (2) (4) (1) (3) (5) (6) (4) Output tray (2) (5) Lever Staple case This holds the staple cartridge.
FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. 2 Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case. 3 Pull the staple case out to the right.
Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 7 Close the cover. 8 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. Removing staple jams Follow the steps below to remove a staple jam. Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops.
Lower the staple case release lever and remove the staple case. 3 4 Pull the staple case out to the right. Raise the lever at the front end of the staple case and remove the jammed staple. Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. 7 Gently slide the finisher back to the right until it locks into its original position. Close the cover.
Discarding punch waste (when a punch module is installed) Open the cover. 1 2 Grasp the punch waste box handle, gently pull out the box, and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Gently push the box back in. 3 Close the cover.
SADDLE STITCH FINISHER The saddle stitch finisher is equipped with the offset function that offsets each set of output from the previous set, the staple sort function that staples each set of output, and the saddle stitch function that automatically staples and folds each set of output at the centerline. An optional hole punching unit can also be installed to punch holes in output.
SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the front cover. 1 Pull out the stapler section. Pull out until the stapler section until it stops. 2 3 Turn roller rotating knob A in the direction of the arrow to move the staple unit out to the front.
Insert a new staple cartridge into the staple case. Push the staple cartridge in until it clicks into place. 6 Do not remove the seal from the cartridge before inserting the cartridge into the case. Pull the seal that holds the staples straight out. 7 Replace the staple case. Push the staple case in until it clicks into place. 8 Push the stapler section back in. 9 Push the stapler section back in until it locks into its original position. Close the front cover.
Removing staple jams Follow the steps below to remove a staple jam. While pulling the lever, slide the saddle stitch finisher to the left until it stops. 1 Open the front cover. 2 Turn roller rotating knob B as shown until the blue indicator is visible. 3 Blue Roller rotating knob B Remove any paper from the stapler compiler. 4 5 Be careful not to tear the paper during removal. If the saddle stitch function was being used, open the saddle stitch section cover.
Remove the misfed paper. Be careful not to tear the paper during removal. 6 Close the saddle stitch section cover. 7 Pull out the stapler section. Pull out until the stapler section until it stops. 8 9 Turn roller rotating knob A in the direction of the arrow to move the staple unit out to the front. Roller rotating knob A Staple unit Turn the roller rotating knob until the triangle mark is aligned with the indicator. Remove the staple case.
Return the lever to its original position. 12 Replace the staple case. Push the staple case in until it clicks into place. 13 Push the stapler section back in. 14 Push the stapler section back in until it locks into its original position. Close the front cover. 15 Push the saddle stitch finisher back and latch it to the machine. 16 Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
Discarding punch waste (when a punch module is installed) While pulling the lever, slide the saddle stitch finisher to the left until it stops. 1 Pull out the punch waste box and discard the punch waste. 2 Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Return the punch waste box to its original position. 3 Push the saddle stitch finisher back and latch it to the machine.
5 MAINTENANCE This chapter explains how to clean the machine and replace the toner cartridge or waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or colored lines appear even after you have cleaned the document glass and document feeder, use the charger cleaner to clean the main charger that charges the drum. Figure 1 (1) Open the front cover. (2) Release the waste toner box lock and let the waste toner box fall forward. For the steps to follow when letting the waste toner box fall forward, see step 3 of "CLEANING THE LASER UNIT" (page 54).
CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line-like color irregularities (colored lines) may appear in the print image. When the following conditions appear, clean the laser unit. Identifying lines (colored lines) caused by a dirty laser unit • Colored lines always appear in the same place. (The lines are never black.) • The colored lines are parallel to the direction of paper feeding.
Make sure that the cleaner at the tip of the cleaning tool is not dirty. 4 Cleaner If the cleaner is dirty, remove the cleaner and replace it with a clean one. For the procedure for replacing the cleaner, see steps 5 through 7. If the cleaner is not dirty, go to step 8. Pull the replacement cleaner out of the waste toner box. 5 The replacement cleaner is stored at the top of the waste toner box. Grasp the end of the cleaner and pull it out of the waste toner box.
Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. (2) Insert the cleaning tool all the way into the hole and then pull it back out. Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit. 8 (3) Repeat step (2) two or three times and then remove the cleaning tool. Repeat step 8 to clean all holes in the laser unit (4 holes).
Replace the cleaning tool. (1) Point the cleaner down and hook the end of the tool (the end without the cleaner) onto the holder on the right. 11 (2) Align the holder with the hole in the center of the cleaning tool and slowly press down from above. (3) Fit the holder into the hole in the tip (the end with the cleaner) of the cleaning tool. Close the front cover.
REPLACING THE TONER CARTRIDGES When toner runs low, "[ ] Toner supply is low" appears in the display. It is recommended that you keep a set of new toner cartridges so that you can replace them quickly when toner runs out. Ready to scan for copy. ( Toner supply is low.) If you continue to use the toner cartridge, the toner will eventually run out, the machine will stop and the following message will appear. Change the toner cartridge.
3 Remove a new toner cartridge from its package and shake it horizontally five or six times. When shaking the toner cartridge, be sure to shake with the protective material inserted in the cartridge. Remove the protective material from the new toner cartridge. 4 Hold the toner cartridge firmly while removing the protective material. After the protective material has been removed, do not point the toner cartridge down or shake it. Insert the new toner cartridge horizontally.
Caution • Do not throw a toner cartridge into a fire. Toner may fly and cause burns. • Store toner cartridges out of the reach of small children. • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge. • If any one of the toner colors runs out (including black toner), color copying will not be possible.
REPLACING THE WASTE TONER BOX The waste toner box collects residual toner that is produced during printing. When the used toner box is full, the display will show "Replace used toner container". Follow the procedure below to replace the used toner box. Open the front cover. 1 Release the used waste toner box. Press the waste toner box release button. 2 The waste toner box will fall forward as shown. Gently support the box with your hands as you let it fall forward as far as it will go.
Remove the seals around the holes. Grasp the edge of each seal and pull it out toward you. 5 There are 5 seals. Remove all of the seals. Plug the holes. Grasp the edge of each black seal and insert it into a hole in the box to plug the hole. 6 • There are 5 seals. Plug all of the holes. • Do not discard the waste toner box. Place it in a plastic bag and keep it until your service technician comes to perform maintenance. Your service technician will collect the waste toner box.
Close the front cover. 9 Caution • Do not throw a waste toner box into a fire. Toner may fly and cause burns. • Store waste toner box out of the reach of small children. When replacing the waste toner box, be aware that it may soil your clothes or the place where you remove it.
6 ENTERING TEXT This chapter explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Description Caps This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
CHANGING THE ENTRY MODE Touch the [Mode] key to temporarily change the key layout of the keyboard to a different language. Select the desired key layout from the following keys. [Characters] key Touch this key to select character entry mode. [Symbol] key Touch this key to select symbol entry mode. Symbol mode is used to enter symbols and accented letters. [Other Language] key Touch this key to temporarily change the key layout of character entry mode to a different language.
MODEL: MX-2300N MX-2700N System Settings Guide
Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1 SYSTEM SETTINGS (GENERAL) Accessing the System Settings (General) . . . . . . . . 5 System Settings (General) List . . . . . . . . . . . . . . . . . 9 Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 List Print (User) . . . . . . .
About This Manual Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings for use by general users, and settings that can only be configured by an administrator of the machine.
1 SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel.
When User Authentication is Enabled When "User Authentication Setting" (page 80) is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting" (page 80). If one of the following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings. Please enter your login name / password.
Please select a user to be logged in. 2 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH All Users ABCD Select the user. Back EFGHI Admin Login 1 25 JKLMN Direct Entry OPQRST UVWXYZ ABC User • You can touch the key and enter a user registration number (see "User Registration" (page 81)) with the numeric keys to directly select the corresponding user.
Login by user number Enter your user number with the numeric keys. Enter your user number. Each entered digit will be displayed as " 1 ". Touch the [OK] key. Enter your user number. OK Admin Login 2 • When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used.
System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 64). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting ■ Paper Tray Settings Page 24 ● Tray Settings X Tray 1 Plain, 8-1/2" x 11" X Tray 2 Plain, 11" x 17" X Tray 3 24 X Tray 4 Varies depending on the machine configuration X Tray 5 X Bypass Tray Plain, Auto-Inch ● Paper Type Registration X User Type 1 – X User Type 2 – X User Type 3 – X User Type 4 – X User Type 5 – X User Type 6 – X User Type 7 – 28 ● Auto Tray Switching Enable ■ Address Control 29 30 ● Direct Address / Program X Individual E-mail
Item Factory default setting Page Internet Fax*2 • Search Number – • Name – • Initial – • Index – • Address – • Key Name – • Compression – • I-Fax Report – 30 X Group Search Number – Group Name – Initial – Index – Address – Key Name – 34 X Program Program Name – Settings • Address – • Resolution – • Exposure – • Special Modes – X Modify/Delete – 38 40 ● Custom Index X User 1 – X User 2 – X User 3 – X User 4 – X User 5 – X User 6 –
Item Factory default setting Page 46 ■ Printer Condition Settings ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size 8-1/2" x 11" X Default Output Tray*3 Varies depending on the machine configuration X Default Paper Type Plain Paper X Line Thickness 5 X 2-Sided Print 1-Sided X Color Mode B/W X N-Up Print 1-Up 46 ● PCL Settings X PCL Symbol Set Setting 3. PC-8 X PCL Font Setting Internal Font, 0. Courier X PCL Line Feed Code 0.
The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Item Factory default setting ■ Address Control ● Direct Address/Program X Individual Fax*5 • Search Number – • Name – • Initial – • Index – • Fax No.
Item Factory default setting ■ Fax Data Receive/Forward ● Fax Receive Settings*5 Auto Reception X Multiple Set Print Disable X Staple*6 Disable ● Fax Data Forward*5 – *1 *2 *3 *4 When the PS3 expansion kit is installed. When the Internet fax expansion kit is installed. When a right tray is installed. When user authentication is enabled and a user without the authority to configure the system settings (administrator) has logged in. (Excluding factory stored users.
Total Count The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. Job Count This displays or prints out the counts of all jobs. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 1 System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 2 Touch the [Total Count] key.
Device Count This is used to display or print the counts of the peripheral devices installed on the machine. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Device Count] key. System Settings OK Total Count 3 Job Count Device Count Check the device counts.
Default Settings Display Contrast Use this to adjust the display to make it easier to view. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Default Settings] key. Touch the [Display Contrast] key.
Clock Use this to set the date and time in the machine's built-in clock. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Default Settings] key. Touch the [Clock] key.
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Default Settings] key. Touch the [Keyboard Select] key.
List Print (User) A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [List Print (User)] key. Touch the [Printer Test Page] key.
Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Sending Address List] key.
Document Filing Folder List This shows the folder names for document filing. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [List Print (User)] key. Print the Document Filing Folder List.
Paper Tray Settings Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 1 System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 2 Exit Touch the [Paper Tray Settings] key. Touch the [Tray Settings] key.
Touch the desired paper type. Example: Tray 1 is selected System Settings Cancel Tray 1 Type/Size Setting Select the paper type. 1/2 Plain Letter Head Pre-Printed Pre-Punched Recycled Color 1/2 5 System Settings Cancel Tray 1 Type/Size Setting Select the paper type. 2/2 User Type 1 User Type 2 User Type 3 User Type 5 User Type 6 User Type 7 User Type 4 1/2 • The paper types that can be selected vary by paper tray. For more information, see "Tray settings" (page 27).
Select print functions for the tray. System Settings OK Paper Tray Settings Type / Size 1/6 Fixed Paper Side Plain / 81/2x11 Tray 1 Disable Duplex Print Copy I-Fax Fax Doc. Filing (1) Touch the checkboxes as desired so that they show or . (2) Touch the [OK] key. Disable Staple Disable Punch (1) (2) 7 • Normally all checkboxes are selected checkmark . .
Tray settings Paper Tray Tray 1, 2 Tray 3, 4 (varies depending on the peripheral devices installed) Stand/1x500 sheet paper drawer, Stand/2x500 sheet paper drawer installed Tray 4, 5 (varies depending on the peripheral devices installed) Large capacity tray installed Bypass tray Paper Type Size • • • • • • • Plain Letter Head Pre-Printed Pre-Punched Recycled Color User Type 216 mm x 330 mm (8-1/2" x 13"), 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3
Paper Type Registration Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. Press the [SYSTEM SETTINGS] key.
Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Paper Tray Settings] key.
Address Control This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. To configure one-touch keys for fax and F-code memory boxes, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Storing a One-touch Key (E-mail / Internet Fax) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Next Direct Address / Individual E-mail Internet Fax Touch the [E-mail] key or the [Internet Fax] key so that a checkmark appears . Exit Fax 001 Search Number 1/2 Name Initial Index Fax No. 5 • The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has already been stored cannot be used.
Select the index. (2) (1) Next Direct Address / Individual Exit (1) Touch the key of the desired index. No.001 (2) Touch the [OK] key. OK Index Select the custom index where you register this address.
● To set the format E-mail Next Direct Address / Individual Exit No.001 (1) Touch the desired file type key. OK File Format Compression Mode File Type PDF None Encrypt PDF MH(G3) TIFF MMR(G4) (1) (2) Touch the desired compression mode key. B/W Color/Gray (2) Exit No.001 12 Compression Ratio Color/Grayscale mode is selected when the [Color/Gray] key is highlighted. Low JPEG PDF Scanning in color/grayscale (1) Change the mode to Color/Grayscale mode.
Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Address Control OK Touch the [Address Control] key. Touch the [Direct Address / Program] key.
Next Direct Address / Group Search Number Group Name Exit (1) Touch the [Initial] key. BBB BBB Initial Index 6 Enter initials. 001 (2) Enter initials on the text entry screen that will appear. Address Key Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The initials you enter here determine the position of the one-touch key in the ABC index.
(2) (1) (1) Touch the keys of the desired destinations. Direct Address / Group OK Select address. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use 10 Select the destination addresses. ABCD EFGHI JKLMN 1/2 The selected destinations are highlighted and stored in the group key. Direct Entry Address Review (2) Touch the [OK] key. 0 OPQRST UVWXYZ Sort Address • Touch the [OK] key. "Registration is completed." will appear.
Direct entry • To enter an address that is not stored in a one-touch key, touch the [Direct Entry] key, select the mode, and enter the address. Direct Address / Group OK Select address. AAA AAA BBB BBB Address Review Internet Fax CCC CCC Frequent Use Direct Entry E-mail Fax ABCD EFGHI JKLMN OPQRST UVWXYZ Sort Address Checking addresses • To check the addresses that have been selected, touch the [Address Review] key in the address selection screen. The selected addresses are displayed.
Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. Press the [SYSTEM SETTINGS] key.
Next Program Exit Touch the [Settings] key. OK Select settings for the program. No.1 Program Name 6 Settings CCC CCC Address Resolution Exposure Special Modes Enter program you require. Scan Mode Switch Image Settings Cancel Fax Address Book Address Review Internet Fax Special Modes (1) Touch the [Mode Switch] key to select the mode that you wish to store in the program. (2) Select the destinations and settings that you wish to include in the program.
Modify/Delete Follow the steps below to edit or delete a one-touch key, group, or program. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Address Control OK Touch the [Address Control] key. Touch the [Direct Address / Program] key.
Edit/Delete ● Editing Individual (1) (2) Delete Direct Address / Modify/Delete E-mail Name (1) Touch the keys of the items that you wish to edit. Fax Internet Fax Search Number Exit Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 001 1/2 AAA AAA Initial A Address abc@aaa.co.jp Index User 1 (2) Touch the [Exit] key.
If you cannot edit or delete an individual (one-touch) key or group key... • If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission (including a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the transmission.
Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Address Control] key. Touch the [Custom Index] key.
Fax Data Receive/Forward Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when [Application Settings] > [Internet Fax Settings] is selected in the Web page menu. (When the Internet fax expansion kit is installed.
Internet Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Printer Condition Settings The printer condition settings are used to configure basic printer settings. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed). When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
(2) (1) (1) Touch the keys that you wish to configure. System Settings OK Printer Default Settings Copies Orientation Default Paper Size Configure the default printer settings. When a key is touched, a setting screen appears. Configure the settings. 1/3 1 Portrait (2) Touch the [OK] key.
Settings Item Settings Copies Factory default setting 1 - 999 sets Orientation 1 • Portrait • Landscape Default Paper Size Portrait 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", A3, B4, A4, B5, A5, 8k, 16k Default Output Tray*1 8-1/2" x 11" • Center Tray • Finisher Tray*2 • Right Tray Center Tray (Finisher Tray*2) Default Paper Type Plain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Color Plain Paper Line Thickness*3 0-9 5 2-Side
PCL Settings This is used to set the symbol sets, fonts, and line feed code used in PCL6 and PCL5c environment. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Printer Condition Settings] key. Touch the [PCL Settings] key.
Settings Item Settings Factory default setting PCL Symbol Set Setting Specify the symbol set used for printing. Select from 35 items. 3. (PC-8) PCL Font Setting Use this to select the font used for printing. • Internal Font • Extended Font (List of internal fonts when extended fonts are not installed.) Internal Font 0. (Courier) PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received.
Postscript Settings When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed. This procedure can be performed when the PS3 expansion kit is installed. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Document Filing Control This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Next Custom Folder Registration No.001 Folder Name 5 Exit Enter initials. (1) Touch the [Initial] key. User 1 (2) Enter initials on the text entry screen that will appear. Password Initial User Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Next Custom Folder Registration No.001 Folder Name 6 Initial Exit Touch the [User Name] key. User 1 U Password User Name Select the user.
Custom Folder Registration No.001 Registration is completed. Folder Name Initial 10 User Name Next Exit Touch the [Exit] key. User 1 U Password BBB BBB To create another folder... Touch the [Next] key and repeat the procedure from step 4. Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders and then create a new folder. To delete a folder, see "Modify/Delete Custom Folder" (page 55).
Modify/Delete Custom Folder Follow the steps below to edit or delete a custom folder. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Document Filing Control] key. Exit Touch the [Modify/Delete Custom Folder] key.
Edit/Delete ● Editing Delete Custom Folder / Modify/Delete No.001 Folder Name Initial User Name Exit (1) Touch the keys of the items that you wish to edit. User 1 U Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Password BBB BBB (2) Touch the [Exit] key. (2) (1) ● Deleting Delete Custom Folder / Modify/Delete No.001 5 Folder Name Initial User Name (1) Touch the [Delete] key. (2) Touch the [Yes] key.
USB-Device Check This lets you check the connection when a USB device is connected to the machine. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Check the status of the connection. System Settings USB-Device Check Touch the [USB-Device Check] key.
User Control • This setting can only be configured when "User Authentication Setting" (page 80) is enabled. • Depending on the user that logged in, use of the following settings may not be possible. Modify User Information The information of the currently logged in user can be edited. Press the [SYSTEM SETTINGS] key.
(1) (2) Exit Modify User Information No.001 User Name Modify user information. (1) Touch the desired items and edit the contents. AAA AAA Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 1/2 Initial Login Name A Index User 1 AAA AAA Password E-mail Address xxx@xx.xxx.com (2) Touch the [Exit] key. (1) 4 Modify User Information (2) Exit No.
2 SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting" (page 80) is not enabled, follow the procedure below to log in. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
System Settings Logout Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Logout User Control Energy Save Operation Settings Device Control Copy Settings Network Settings Printer Settings Image Send Settings Document Filing Settings Configure the desired system settings.
When User Authentication is Enabled When "User Authentication Setting" (page 80) is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see "User Control" (page 80). • When auto login is enabled, the login screen will not appear. ● Login by login name and password (and e-mail address*) (1) Touch the [Login Name] key.
Enter the administrator password. Enter the administrator password. (From 5 to 32 characters) Cancel 2 OK (1) Touch the [Password] key and enter the administrator password. Password For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [OK] key. (2) (1) Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 3 This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key. System Settings Configure the desired system settings.
System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page ● Pages Limit Group Registration – 83 ● Actions when the Limit of Pages for Output Jobs Job is Stopped when the Limit of Pages is Reached 83 ● Authority Group Registration – 84 ● Favorite Operation Group Registration – 86 ● User Count Display – 87 ● User Count Reset – 87 ● User Information Print X All User Information Print – X User List – X List of Number of Pages Used – X Page Limit Group List – X Authority Group List – X Favorite Operation
Item Factory default setting ● Disabling of Covers/Inserts Mode Disable Page 91 ● Customize Key Setting X Copy Customize 1 Special Modes Customize 2 File Customize 3 Quick File X Scanner Customize 1 Special Modes Customize 2 File Customize 3 Quick File X Internet Fax*1 Customize 1 Special Modes Customize 2 File Customize 3 Quick File 91 X Fax*2 Customize 1 Special Modes Customize 2 File Customize 3 Quick File X USB Memory Scan Customize 1 Special Mode
Item Factory default setting Page ● Disabling of Finisher*5 Disable 94 ● Disabling of Offset Disable 94 ● Disabling of Stapler*5 Disable 94 ● Saddle Stitch Position Adjust*6 0.0 mm 94 ● Disabling of Punch*7 Disable 94 ● Disabling of Color Mode*8 Disable 94 ● Auto Paper Selection Setting Plain Paper 95 ● Registration Adjustment 95 X Auto Adjustment – ● Optimization of the Hard Disk – 95 ● Tandem Connection Setting X IP Address of Slave Machine 0.0.0.
Item Factory default setting ● Setting a Maximum Number of Copies 999 Page 96 ● Initial Margin Shift Setting X Side-1 97 1/2" X Side-2 ● Erase Width Adjustment X Edge 97 1/2" X Center ● Card Shot Settings X Original Size X: 3-3/8" Y: 2-1/8" X Fit to Page Disable 97 ● Automatic Saddle Stitch*6 Enable 97 ● Initial Tab Copy Setting 1/2" 97 ● Disabling Deletion of Job Programs Disable 97 ● Disabling of Bypass-Tray in Duplex Copy Disable 97 ● Disabling of Auto Paper Selection Disable
Item Factory default setting Page X Bypass Tray Settings Enable Detected Paper Size in Bypass Tray Disable Enable Selected Paper Type in Bypass Tray Enable Exclude Bypass-Tray from Auto Paper Select Disable 101 X Job Spool Queuing Enable ● Interface Settings 101 102 X Hexadecimal Dump Mode Disable 102 X I/O Timeout 20 sec.
Item Factory default setting Page X Hold Setting for Received Data Print Received Data Hold Disable Password Setting – X Settings to Disable the Registration of Destination 105 106 Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable 106 Disable Registering Destination on Web Page*10 • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax
Item Factory default setting ● Scan Settings Page 107 X Default Sender Set – 107 X Default Color Mode Settings Color Mode Auto, Grayscale B/W Mode Mono 2 Disable Change of B/W Setting in Auto Mode Disable 107 X Initial File Format Setting B/W • File Type PDF • Compression Mode MMR (G4) • Specified Pages per File Disable 107 Color/Gray • File Type PDF • Compression Ratio Medium • Specified Pages per File Disable X Compression Mode at Broadcasting Black & White MH (G3)
Item Factory default setting Original Print on Transaction Report Print Out Error Report Only Page 109 Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report 110 Activity Report Print Select Setting • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable 110 Body Text Print Select Setting Disable 110 Pre-Setting Mail Signature Disable 110 X I-Fax Send Settings
Item Factory default setting Fax Send (Incl. PC-Fax) Disable Scan to HDD Enable Page X Scan Send Copy Disable Scan Send Enable I-Fax Send (Incl. PC-I-Fax) Disable Fax Send (Incl. PC-Fax) Disable Scan to HDD Enable X I-Fax Send*1 Copy Disable Scan Send Disable I-Fax Send (Incl. PC-I-Fax) Enable Fax Send (Incl. PC-Fax) Disable Scan to HDD Disable 114 X Fax Send*2 Copy Disable Scan Send Disable I-Fax Send (Incl. PC-I-Fax) Disable Fax Send (Incl.
Item Factory default setting Page ● Delete All Quick Files X Delete – X Delete quick files at power up. (Protected file excluded) Enable ● Disable Stamp for Reprinting 115 Disable 115 X Selection of [All Users] is not allowed. Enable 115 X Selection of [User Unknown] is not allowed.
Item Factory default setting ● Operation Settings Page 118 X Cancel Auto Clear Timer Disable 118 X Disabling of Job Priority Operation Disable 118 X Disabling of Bypass Printing Disable 118 X Disable Auto Key Repeat Disable 118 X Disabling of Clock Adjustment Disable 118 X Disabling of Covers/Inserts Mode Disable 118 ● Device Control 118 X Disabling of Document Feeder Disable 118 X Disabling of Duplex Disable 118 X Disabling of Large Capacity Cassette*3 Disable 118 X Disabli
Item Factory default setting X Settings to Disable the Registration of Destination Page 120 Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable 120 Disable Registering Destination on Web Page*10 • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable 120 Disable Registration Using Network Scan Tools*10 Disable X Settings to Disable
Item Factory default setting See "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide.
Item Factory default setting Remote Reception Number Setting 5 Original Print on Transaction Report Print Out Error Report Only Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page Activity Report Print Select Setting • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable ECM Enable Distinctive Ring Detection O
Item Factory default setting X Fax Polling Security Polling Security Setting Enable Passcode Number Setting – *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. *3 When a large capacity tray is installed. *4 When a paper drawer is installed. *5 When a saddle stitch finisher or finisher is installed. *6 When a saddle stitch finisher is installed. *7 When a punch module is installed. *8 When a color-related problem has occurred.
User Control This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. • Device Account Mode Setting A specific user can be stored as an auto login user. When this setting is enabled, login can be performed automatically. This function saves you the bother of logging in but still allows the settings of the selected user (network settings, favorite operations, etc.) to be applied.
Modify/Delete User Registration This is used to store, edit, and delete users when user authentication is enabled. Touch one of the following keys: 1 Select the user. User / Exit Modify/Delete Select user to modify/delete.
Items stored See the table below for the items that are stored. Some items must be entered before the keys of other items can be selected. Enter items whose keys can be selected first. User Name*1 Applied to L/N Store the name of the user (max. 32 characters). This user name will be used for the key name in the login screen, the user name for document filing, and the sender name. (More than one user cannot have the same user name.
Edit or Delete Pages Limit Group Registration This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. 1 Select a stored group. OK Pages Limit Group / Register/Clear Select the pages limit group for register/clear. No.01 ABC Group 1/2 Storing groups No.02 DEF Group No.03 Up to 8 groups can be stored. No.04 1 Select a group that is blank.
Edit or delete the group. Authority Group Registration Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. 1 Select a stored group. Authority Group / Register/Clear OK Select the authority group to be registered/cleared. No.01 ABC Group 1/2 Storing groups No.02 DEF Group No.03 Up to 8 groups can be stored. No.04 1 Select a group that is blank.
List of settings and factory default settings of template groups Factory-stored authority group Item Admin Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Edit or delete the group. Favorite Operation Group Registration 1 A group of customized settings can be stored for each user. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favorite operation group, the language is automatically selected when the user logs in. The customized settings of each user are specified by selecting one of these stored groups when the user is stored.
Items stored in favorite operation groups Item User Count Display Settings This displays the total number of pages printed by each user. Copy Initial Status Settings Select settings for Color Mode, Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output. Select users whose counts are to be displayed. Image Send Initial Status Settings Select settings for Resolution, Exposure, and File Format. Fax Default Own Number and Name Setting Store the default fax sender name and number.
• When the single user is selected Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. User Count Reset User Name This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. This prevents an unauthorized person from attempting to guess a password. (The number of failed login attempts is retained even if the power is turned off.
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode Auto Power Shut-Off Timer Toner Save mode can be enabled to reduce toner consumption when printing. This setting is only effective for printing that does not use the printer driver.
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode. The time until Auto Clear activates can be set to any number of minutes from 10 to 240.
Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox and touch the [OK] key. * This does not include cases where the paper ran out during the job. This setting is used to prohibit the use of the covers and inserts function.
4 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key. When the [OK] key is touched, a confirmation message will appear. Touch the [Yes] key to apply the selected function name to the customized key. (The name of the key can also be changed.
Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting Disabling of Document Feeder One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Disabling of Optional Paper Drawer Saddle Stitch Position Adjust (When a saddle stitch finisher is installed.) When a saddle stitch finisher is installed, this setting is used to adjust the stapling position (folding position) of the pamphlet staple function. The value can be adjusted in increments of 0.1 mm within a range of ± 3.0 mm from the home position of each paper size. (When an optional paper drawer is installed.
Auto Paper Selection Setting Tandem Connection Setting The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper Select the desired paper type setting and touch the [OK] key. The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting.
Copy Settings The following settings are related to copying. Touch the [Copy Settings] key and configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings Add or Change Extra Preset Ratios The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed.
Initial Margin Shift Setting Initial Tab Copy Setting The default setting for margin shift can be set from 0" (0 mm) to 5/8" (20 mm) in increments of 1/8" (1 mm). Specify the default settings for "Side 1" (front) and "Side 2" (back) with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) This is used to set the default image shift width (tab width) for tab copying. The default width can be set from 0" (0 mm) to 5/8" (20 mm) in increments of 1/8" (1 mm).
Auto Selection Setting of Tray that is Supplied the Paper Auto Color Calibration This is used to perform automatic color correction when the color in color copies is off. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected. When this setting is enabled and paper is loaded in a tray while the machine is on standby in copy mode, that tray is automatically selected. To enable this setting, select the checkbox and touch the [OK] key.
B/W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower. To enable this setting, select the checkbox and touch the [OK] key.
Network Settings Network settings are described below. Touch the [Network Settings] key and configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( interval, and then turn the [POWER] key ( ) back on to make the new settings take effect. ), wait a brief IP Address Setting Enable EtherTalk When using the machine on a TCP/IP network, use this setting to configure the IP address of the machine.
Printer Settings Default Settings Printer condition settings are described below. Touch the [Printer Settings] key, touch the [Default Settings] key, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. To enable this setting, select the checkbox and touch the [OK] key. Enable Detected Paper Size in Bypass Tray Prohibit Test Page Printing This setting is used to disable printing of test pages.
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Touch the [Printer Settings] key, touch the [Interface Settings] key, and configure the settings. Hexadecimal Dump Mode USB Port Emulation Switching This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Port Switching Method This setting is used to select when port switching takes place. • Switch at End of Job: The port changes to auto selection when printing ends. • Switch after I/O Timeout: When the time set in "I/O Timeout" (page 102) elapses, the port changes to auto selection. Select one of the keys and touch the [OK] key. The following two print ports are available on the machine: • USB port • Network port Color Adjustments This is used to adjust grayscale and color balance.
Image Send Settings Scan, Internet fax, and fax settings are described below. Settings for fax are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Operation Settings Scan, Internet fax, and fax settings are described below. Touch the [Image Send Settings] key, touch the [Operation Settings] key, and configure the settings.
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key. If a user attempts to enter the next address without touching the [Next Address] key, a double-beep alarm will sound and the entry will be rejected.
Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode.
Scan Settings The following settings are related to scanning. Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings. Default Sender Set Initial File Format Setting If a sender is not selected when a Scan to E-mail transmission is performed, the sender information stored in this setting is automatically used.
2 Maximum Size of E-mail Attachments (E-mail) Select one of the keys and touch the [OK] key. To prevent the transmission of excessively large image files in scan mode, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the size of the image file created by scanning the original exceeds the limit, the image file is discarded. To set a limit, make sure that the [Unlimited] key is not selected , specify the limit with the keys, and touch the [OK] key.
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the settings. I-Fax Own Name and Address Set I-Fax Speaker Volume Settings This is used to configure the sender name and address for Internet fax.
Transaction Report Print Select Setting This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations: Single Sending • Print Out All Report: Print a report after each transmission. • Print Out Error Report Only: Print a report when transmission fails. • No Printed Report: Never print a report. Broadcasting • Print Out All Report: Print a report after each broadcast transmission.
I-Fax Send Settings I-Fax Send Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the settings. I-Fax Reception Report On/Off Setting Maximum Size of E-mail Attachments (E-mail) This setting is used to request a reception report when an Internet fax is sent. The reception report is returned to the sender address stored in "Set I-Fax Own Name and Address".
I-Fax Receive Settings I-Fax Receive Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings. Auto Receive Reduce Setting A3 RX Reduce When a fax is received that includes the sender's name and number, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.
Deleting Anti Junk Mail/Domain Name Setting This setting is used to allow or refuse reception from specified addresses/domains. To refuse reception from specified addresses/domains, select the [Reject Reception] key and touch the [OK] key. When permitting only reception from the address or the domain that you program, touch the [Allow Reception] key and then the [OK] key. To allow reception from all addresses/domains even when there are addresses/domains specified, select [All Invalid].
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings. System Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the file information screen will be selected . Select one of the keys and touch the [OK] key.
Default Exposure Settings Default Output Tray This setting is used to adjust the exposure level for scanning in document filing mode. (When a right tray is installed.) This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending the machine configuration. Select one of the keys and touch the [OK] key. System Settings OK Default Exposure Settings Auto Text/ Prtd.Photo Text/Photo Text Photo Printed Photo Map Manual 1 .
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Anti Junk Mail/Domain Name List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send • Document Filing • Security • Common • All Administrator Settings List Touch the desired key. Printing will begin.
Security Settings The following settings are related to security. Touch the [Security Settings] key and configure the settings. SSL Settings SSL transmission can be applied to a data transmission on the network. SSL is the protocol enable to encrypt the data and receive and send it. Encrypting data makes it possible to transmit and receive sensitive information safely.
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other). Disabling of Clock Adjustment User Control This setting is used to prohibit changing of the date and time.
Disabling of Tray Setting This setting is used to prohibit tray settings. To enable this setting, select the checkbox touch the [OK] key. Disabling of Master Machine Mode This prohibits the use of the machine as a master machine for tandem printing. To enable this setting, select the checkbox and touch the [OK] key. (Normally this setting is not necessary.) and Disabling of Finisher (When a saddle stitch finisher or finisher is installed.
Disabling of Auto Paper Selection This setting is used to disable the Auto Paper Selection function. When this setting is enabled, automatic selection of paper that is the same size as the original on the document glass or in the automatic document feeder does not take place. To enable this setting, select the checkbox and touch the [OK] key. Disable Scan Function This is used to disable PC scan and USB memory scan.
Settings to Disable Transmission Document Filing Settings These settings are used to disable the following transmission operations. Disable Stamp for Reprinting Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox and touch the [OK] key. Disable selection from the Address Book This is used to disable selecting the destination from the Address Book.
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key and configure the settings. System Settings Change Administrator Password Cancel OK Enter the administrator password.(From 5 to 32 characters) New Password Confirmation 1 Touch the [New Password] key and enter the new password. Enter 5 to 32 characters for the password and touch the [OK] key. 2 Touch the [Confirmation] key and enter the password again.
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key and configure the settings. • Depending on the peripheral devices installed, it may not be possible to use some settings. • For the product key to be entered, contact your dealer. Network Scanner Expansion Kit E-mail Alert and Status Enter the product key for using the machine as a network scanner. Enter the product key with the numeric keys and touch the [Enter] key.
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be called up, and the factory default system settings can be restored. Touch the [Storing/Calling of system settings] key and configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
MODEL: MX-2300N MX-2700N Copier Guide
TABLE OF CONTENTS JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . . 49 • JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 • WHEN THE DOCUMENT FILING FUNCTION IS USED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 3 1 BASIC PROCEDURE FOR MAKING COPIES BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . .
CHECKING THE STAMP LAYOUT (Layout) . . . . . 122 REPEATING PHOTOS ON A COPY (Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 CREATING A LARGE POSTER (Multi-Page Enlargement) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 INVERTING THE IMAGE (Mirror Image). . . . . . . . . 130 COPYING AN 11" x 17" SIZE ORIGINAL WITHOUT CUTTING OFF THE EDGES (11x17 Full Bleed) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name User's Guide Contents This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 BASIC PROCEDURE FOR MAKING COPIES This chapter explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. BASE SCREEN OF COPY MODE When the [COPY] key is pressed on the operation panel, the base screen of copy mode appears. The base screen shows messages and keys necessary for copying, and settings that have been selected. Selections are made by touching the displayed keys.
(9) Paper select display (13) Customized keys This shows the size of paper loaded in each tray. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by . To display the paper size setting screen for a tray, touch the tray. These 3 keys can be changed to show any 3 settings or functions that you like. The keys are changed in "Customize Key Setting" in the system settings (administrator).
Customizing displayed keys Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Setting" in the system settings (administrator).
COPYING SEQUENCE Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this guide. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. 1 * Depending on the copy functions used, there are also cases where functions are selected before the original is placed.
Output settings Output Sort Offset Tray Staple Sort Group Select copy output settings.
Start copying. Start scanning the original(s) and making copies. Start color copying. Start black and white copying. When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. To cancel all settings, press the [CLEAR ALL] key ( ).
MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. 1 1 Indicator line Place the originals face up in the document feeder tray with the edges aligned evenly. Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line (no more than 100 sheets). Ready to scan for copy.
Set the number of copies (sets) with the numeric keys. 7 2-Sided Copy 4 • Up to 999 can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). ) Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( is pressed.
Ready to scan for copy. 0 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 Auto Exposure 100% Copy Ratio 2-Sided Copy Output 1. 3. 4. Special Modes 81/2x11 File 2. 81/2x11R 8 x14 11x17 1/2 Make sure that the automatically selected paper size is the same size as the original. The selected tray is highlighted. You can also copy onto paper that is a different size than the original.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. If group copy is selected, copying begins. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals. 5 Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( is pressed.
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES The following 2-sided copying can be performed automatically. The originals and paper are turned over automatically, allowing easy 2-sided copying. Originals Originals Copies Automatic 2-sided copying of 1-sided originals Automatic 2-sided copying of 2-sided originals 1-sided copying of 2-sided originals Place the originals face up. Insert the originals all the way into the document feeder tray.
Touch the [OK] key. OK 2-Sided Copy Binding Change 4 Ready to scan for copy. 0 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 Auto Exposure 1. 100% Copy Ratio 4. Output Special Modes 81/2x11 2. 81/2x11R 3. 2-Sided Copy File 81/2x14 11x17 Make sure that the automatically selected paper size is the same size as the original. The selected tray is highlighted. You can also copy onto paper that is a different size than the original.
Set the number of copies (sets) with the numeric keys. 7 2-Sided Copy 7 • Up to 999 can be set. • If you are only making a single copy, the copy can be made with the copy number display showing "0". If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 8 ) To cancel scanning of the original and copying... Press the [STOP] key ( ).
AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS The following 2-sided copying can be performed automatically. The paper is turned over automatically, allowing easy 2-sided copying. Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Touch the [1-Side to 2-Side] key. OK 2-Sided Copy 3 The [2-Side to 2-Side] key and [2-Side to 1-Side] key cannot be used when copying from the document glass. Touch the [OK] key. OK 2-Sided Copy Binding Change 4 Ready to scan for copy. 0 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 Auto Exposure 1. 4. Output Special Modes 81/2x11 2. 81/2x11R 3.
Set the number of copies (sets) with the numeric keys. 7 2-Sided Copy 7 • Up to 999 can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 8 ) Scanning begins.
COPY COLOR MODES This section explains how to select the color mode. For a color original, set the color mode to Full Color. If color originals and black and white originals are mixed together, set the color mode to Auto. Full Color The original is copied in full color. Single Color The original is copied in the selected color only. All colors in the original are changed to the selected color, which can be selected from green, blue, cyan, magenta, or yellow.
Press the [COLOR START] key ( ). Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. 4 To cancel scanning of the original and copying... Press the [STOP] key ( ). Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( pressed.
CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure level and exposure mode can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND EXPOSURE MODE Automatic exposure adjustment operates by default to automatically adjust the exposure level and mode as appropriate for the original being copied. ("Auto" is displayed.) When a black and white or full color copy is made, the exposure is automatically adjusted to obtain the best image quality. Ready to scan for copy.
Exposure Select the exposure mode. OK Text Auto Manual Text/ Prtd.Photo Text/Photo Printed Photo Photo Map Light Original Exposure 1/2 Touch the appropriate original type key to select the exposure mode. OK 2/2 Manual ● Selecting the exposure mode Mode Description Auto Normally this setting is selected. When a black and white or full color copy is made, the exposure is automatically adjusted to obtain the best image quality. Text Use this mode for regular text documents. Text/Prtd.
Exposure Adjust the exposure level. OK Copy of Copy Color Tone Enhancement Manual Auto Text Text/ Prtd.Photo Text/Photo Printed Photo Photo 1/2 Touch the key to make the copy darker. Touch the key to make the copy lighter. • Using a copy or printed page as an original When using a copy or printed page from the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears. When [Copy of Copy] is selected, only [Text], [Printed Photo], or [Text/Prtd.
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. The reduction or enlargement ratio is selected automatically based on the original size and the selected paper size. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the original on the document glass, scan each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
Touch the [Menu] key to select copy ratio menu " " or " ".
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the original on the document glass, scan each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio Copies Originals Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy.
(A) Copy Ratio (B) X 77% 5 100 100 X Y Y OK % 129% % 64% Zoom 200% 50% 100% 400% Cancel XY Zoom Touch one of the preset ratio keys (A) and the zoom keys (B) to set the horizontal (X) ratio. (A) A preset ratio key will not become highlighted when touched. (B) The zoom keys can be touched to set the ratio from 25% to 400% in increments of 1%.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the original on the document glass, scan each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
ORIGINAL SIZES CHECKING THE ORIGINAL SIZE When the original is placed, the original size is automatically detected and displayed in the base screen. If [Auto] appears in the [Original] key that is displayed when the [Job Detail Settings] key is touched, the size of the placed original is automatically detected. (Automatic original detection function) Example of base screen Example of the [Original] key display The original size is displayed. An icon shows the orientation of the original.
Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown below. If originals are placed in the wrong orientation, staples will be incorrectly positioned and some special features may not give the expected result. For more information on placing the original, see "3. ORIGINAL" in the User's Guide.
SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Ready to scan for copy. 1 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 Touch the [Job Detail Settings] key. 2-Sided Copy Output Auto Exposure 1. 3. 4. Full Color Color Mode Auto Original Job Detail Settings Special Modes 81/2x11 2.
● Specifying a non-standard original size (1) Touch the [Size Input] tab. (4) Original (2) Enter the X (horizontal) dimension of the original. OK Auto X X 17 Y 11 Y (2 1/2 17) inch (2 1/2 11 5/8) inch Standard Size With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, a dimension from 2-1/2" to 17" (64 mm to 432 mm) can be entered.
Full Color Color Mode 2 Auto Original Job Detail Settings 2-Sided Copy Auto 81/2x11 Paper Select Output Plain Special Modes 8 x11 Special Modes Auto Exposure File 100% Copy Ratio Quick File Original AB 51/2x81/2 3 1/2 Touch the [Original] key. 81/2x11R 1/2 OK Inch 5 x8 R 81/2x13 81/2x11 81/2x14 Touch the [Custom Size] key. Auto 11x17 Manual Custom Size Standard Size Size Input Original OK X151/2 Y81/2inch Auto Select a key for storing a custom original size.
Using a stored original size Ready to scan for copy. 1 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 1. 3. 4. Full Color Color Mode Auto Original Job Detail Settings Special Modes File 81/2x14 11x17 Quick File Auto 81/2x11 Paper Select Plain Special Modes 8 x11 Auto Exposure 2-Sided Copy Touch the [Original] key. Output Special Modes File 100% Copy Ratio 3 2-Sided Copy 81/2x11 2. 81/2x11R 100% Copy Ratio Original Touch the [Job Detail Settings] key.
Changing a stored original size Ready to scan for copy. 1 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 1. 3. 4.
Cancel Original Change the original size. OK Auto X X 17 Y 11 Y (2 1/2 17) inch (2 1/2 11 5/8) inch Recall Manual Custom Size With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. A dimension from 2-1/2" to 17" (64 mm to 432 mm) can be entered. Store/Delete (1), (2) 6 (1) Enter the X (horizontal) dimension of the original. (3) (2) Enter the Y (vertical) dimension of the original.
Deleting a stored original size Ready to scan for copy. 1 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 Auto Exposure 1. 3. 4. Auto Original Job Detail Settings Quick File 2-Sided Copy Auto 81/2x11 Paper Select Touch the [Original] key. Output Plain Special Modes 8 x11 Special Modes File 100% Copy Ratio Quick File AB 51/2x81/2 3 Special Modes File 81/2x14 11x17 Auto Exposure 1/2 2-Sided Copy 81/2x11 2.
OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All settings are explained in this section based on the assumption that a saddle stitch finisher, punch module and right tray are installed.
OUTPUT MODES This section explains the output functions. Sort mode Group mode This is used to sort (collate) output into sets. Example: Sorting the originals into 5 sets This function groups copies by page.
Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centerline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below.
Punch function If an optional punch module is installed, holes can be punched in output. Paper that can be punched is 11" x 17" to 8-1/2" x 11" (16 lbs. to 56 lbs.) (A3 to B5R (60 g/m2 to 209 g/m2)). 12" x 18" (A3W) sized paper, transparency film and other special types of paper cannot be used. [Examples] [Original 1] [Punch positions] [Original 2] [Punch positions] The saddle stitch and hole punch functions cannot be selected at the same time.
MAKING COPIES USING THE BYPASS TRAY (Copying on special papers) In addition to plain paper, the bypass tray allows you to make copies on transparency film, postcards, tab paper, and other special papers. For detailed information on paper that can be loaded in the bypass tray, see the Safety Guide. For precautions and other important information when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide. Place the original.
Select the type of paper used in the bypass tray. Cancel Bypass Tray Type/Size Setting Select the paper type. 1/2 5 Plain Letter Head Thin Paper Transparency Pre-Printed Pre-Punched Heavy Paper Tab Paper Recycled Color Labels Envelope Select the paper type used. 1/2 Type Bypass Tray Type/Size Setting Type Plain Auto-Inch Auto-AB Set the paper size.
INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job. Copies in progress from tray 1. Ready to scan for next copy job. Full Color Color Mode 1 Job Detail Settings 2-Sided Copy Plain 81/2x11 Auto Exposure 1. 3. 4. Output Special Modes 81/2x11 2. 81/2x11R 100% Copy Ratio Touch the [Interrupt] key.
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
(6) (8) Mode switch keys When a job is shown as a key in the job list, the [Detail] key can be touched to show detailed information on the job. Use these keys to select the mode that is shown in the job status screen. The status of copy jobs can be checked by touching the [Print Job] key. (7) [Detail] key (completed jobs screen) (9) [Call] key Job list (completed jobs screen) Touch this key to call up and use a copy job stored using the document filing function. This shows up to 99 completed jobs.
Canceling a job that is waiting in the queue To cancel a job that is waiting in the queue, touch the job key and then the [Stop/Delete] key. The following screen will appear. Touch the [Yes] key. The job will be deleted from the queue. Delete the job? Copy No Yes If the job in progress is a copy job, you can also press the [STOP] key ( To cancel, touch the [Yes] key. ) to display the above screen.
Checking information on a copy job waiting in the queue Detailed information can be displayed on a copy job waiting in the queue. Touch the key of the job that you wish to check and then touch the [Detail] key. The job information screen will appear.
WHEN THE DOCUMENT FILING FUNCTION IS USED When a copy job has been saved using the [Quick File] key or [File] key of the document filing function, the job can be called up and reused from the job status screen. Touch the job status screen selector key to display the completed jobs screen.
2 CONVENIENT COPY FUNCTIONS This chapter explains special-purpose functions, storing of copy settings, and other convenient functions. SPECIAL MODES There are 2 ways to open the special modes screen from the base screen of copy mode. 1. Touch the [Special Modes] key in the base screen of copy mode. The explanations in this guide generally assume that this method is used. Ready to scan for copy. 0 Full Color Color Mode Original 81/2x11 Job Detail Settings Plain 81/2x11 Auto Exposure 1.
1st screen (1) (2) (3) (7) OK Special Modes 1/4 Margin Shift Dual Page Copy Erase (8) Pamphlet Copy (4) (1) Job Build Tandem Copy (5) (6) (5) [Margin Shift] key (2) [Erase] key (6) This is used to erase peripheral shadows that occur when making copies of books and thick originals. ☞ ERASING PERIPHERAL SHADOWS (Erase) (page 61) (3) [Tandem Copy] key Two machines connected to the same network can be used to run a large copy job in parallel.
3rd screen (1) (2) (3) OK Special Modes (1) Stamp Image Edit Color Adjustments Quick File File Proof Copy (4) (5) (5) [Image Edit] key [File] key This saves a job in a folder of the document filing function. For more information on File, see the Document Filing Guide. Touch this key to display the image edit menu screen. This allows you to select special image editing functions.
[Image Edit] KEY AND [Color Adjustments] KEY A menu screen appears when the [Image Edit] key or [Color Adjustments] key is touched in the 3rd special modes screen.
[OK] keys in the special modes screen Two [OK] keys may appear in the special modes screen. The [OK] keys are used as follows: Special Modes Cancel Erase Edge Erase Center Erase OK (A) OK (B) Edge Edge+Center Erase 1/2 (0 1) inch (A) Enter the selected special mode settings and return to the base screen of copy mode or to the job detail settings screen. (B) Enter the selected special mode settings and return to the special modes menu screen.
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift 1 1 1 1 The punch holes cut off part of the image The image is shifted to the right to allow space for the string holes so the image is not cut off.
(1) (2) Cancel Margin Shift Side 1 Right (1) Touch the margin shift position. OK Special Modes 4 Set the margin shift. (3) Left Select one of the three positions. OK Side 2 (2) Set the amount of the margin shift with . Down 1/2 (0 1) inch 1/2 (0 1) inch 0" to 1" (0 mm to 20 mm) can be entered. (3) Touch the [OK] key. You will return to the base screen of copy mode. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin.
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied... Not using the erase function Using the erase function Shadows appear here Shadows appear on the copy. Shadows do not appear on the copy. Erase modes Edge erase Center erase Edge + Center erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Touch the [Erase] key. OK Special Modes 1/4 Margin Shift 3 Erase Dual Page Copy Job Build Pamphlet Copy (1) Tandem Copy (2) Cancel Erase 4 (1) Touch the desired erase mode. OK Special Modes Edge Erase Select the erase settings. (3) Center Erase Edge+Center Erase Select one of the three positions. OK Edge 1/2 (2) Set the erasure width with (0 1) inch . 0" to 1" (0 mm to 20 mm) can be entered. (3) Touch the [OK] key. You will return to the base screen of copy mode.
COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of 2 document pages placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document 5 6 5 Book or bound document 6 The facing pages are separated into 2 copy pages. Place the original on the document glass.
Select Dual Page Copy. OK Special Modes 1/4 Margin Shift 4 Pamphlet Copy Erase Job Build (1) Touch the [Dual Page Copy] key so that it is highlighted. Dual Page Copy Tandem Copy (2) Touch the [OK] key. You will return to the base screen of copy mode. (1) (2) Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. If you are using the document glass, copy each page one page at a time.
MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
OK Special Modes Touch the [Pamphlet Copy] key. 1/4 Margin Shift Dual Page Copy Erase 3 Job Build Pamphlet Copy Tandem Copy OK Special Modes Cancel Pamphlet Copy Original 1-Sided 2-Sided 4 Left Binding OK Right Binding When using the document feeder tray, select the [2-Sided] key. Cover Setting OK Special Modes Cancel Pamphlet Copy Original 1-Sided 2-Sided 5 Left Binding OK Select the binding edge ([Left Binding] or [Right Binding]).
Cancel Cover Setting No 2-Sided (A) Bypass 81/2x11 Plain (B) Select the paper tray for the cover. (A) The currently selected paper tray for the cover is displayed. (B) The size and type of paper in the currently selected tray is displayed. In the example screen, 8-1/2" x 11" (A4) size plain paper is loaded in the bypass tray. To change the paper tray for the cover, touch the tray selection key. (In the screen example, the "Bypass" display is the tray selection key.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the first set of originals. or 4 Scanning begins. ). or 10 1 To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). You must use the same [START] key that you used to scan the first set of originals to scan each of the remaining sets. Repeat this step until all originals have been scanned. 5 To cancel scanning...
USING TWO MACHINES TO COPY A LARGE NUMBER OF ORIGINALS (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
OK Special Modes 1/4 Margin Shift 3 Pamphlet Copy Dual Page Copy Erase Job Build Tandem Copy (1) Select tandem copy. (1) Touch the [Tandem Copy] key so that it is highlighted. (2) Touch the [OK] key. You will return to the base screen of copy mode. (2) Set the number of copies with the numeric keys. Up to 999 can be set. When the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) is pressed, the copies will automatically be divided between the master and slave machines.
In this situation... A saddle stitch finisher is installed on the master machine but not on the slave machine. • Copying without stapling: tandem copy is possible. • Copying with stapling: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key. To cancel the job, touch the [Cancel] key.
USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet. Covers can be used in combination with inserts.
OK Special Modes Cancel Covers/Inserts 4 Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting Page Layout Cancel OK Paper Tray Print on Front Cover No OK Paper Tray Settings Insertion Settings Front Cover Setting Yes 1-Sided Bypass Tray 2-Sided (A) (B) (3) (4) (2) Select front cover settings. In the example screen, 8-1/2" x 11" (A4) size plain paper in the bypass tray is selected. (1) If you wish to copy on the front cover, touch the [Yes] key.
Cancel Covers/Inserts 7 Touch the [OK] key. OK Special Modes Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting Insertion Settings You will return to the base screen of copy mode. To check your settings, touch the [Page Layout] key. ☞ CHANGING COVER/INSERT SETTINGS (Page Layout) (page 81) OK Paper Tray Settings Page Layout Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 8 Copying of the originals in the document feeder tray begins.
INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as an insert at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts. Example: Insert A after page 3 and insert B after page 5.
OK Special Modes Cancel Covers/Inserts 4 Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting Paper Tray Settings Insertion Settings Page Layout OK Insertion Type A Setting Paper Tray Print on Insert Sheets Yes No OK 1-Sided Bypass Tray 2-Sided (A) (B) (3) (4) (2) Select settings for insert type A. In the example screen, 8-1/2" x 11" (A4) size plain paper in the bypass tray is selected. (1) If you wish to copy on insert type A, touch the [Yes] key.
OK Special Modes Cancel Covers/Inserts 7 Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting OK Paper Tray Settings Insertion Settings Page Layout (5) OK Insertion Settings Insertion Page Insertion Total:2 4 Enter (2) Touch the [Insertion Settings] key. Insertion Type A Insertion Type B Bypass Tray 81/2x11 Plain Bypass Tray 81/2x11 Plain (3) Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 10 ) Copying of the originals in the document feeder tray begins. To cancel scanning of the original and copying... Press the [STOP] key ( ). • Use the same size of paper for the inserts as for the copies. • Up to 100 insert sheets can be added. Note that two insert sheets cannot be inserted between the same pages.
OK Special Modes 2/4 2 Covers/Inserts Transparency Inserts Multi Shot Book Copy Tab Copy Card Shot keys to switch through (1) OK Special Modes Cancel Covers/Inserts Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting Insertion Settings OK Page Layout OK 1/1 Insertion Type A 4/- Insertion Type B 7/- Touch the [Page Layout] key. Paper Tray Settings Page Layout Insertion Type B 9/- Insertion Type A 12/- Check the currently specified cover/insert page layout.
Cancel Front Cover Setting The procedure for changing a front cover is explained below. A back cover is changed in the same way. Paper Tray Print on Front Cover Yes Change the cover settings. OK No 1-Sided Bypass Tray 2-Sided (1) If you wish to copy on the front cover, touch the [Yes] key. 81/2x11 Plain (1) (2) (A) (B) (3) (4) (2) If you touched [Yes] in (1), touch the [1-Sided] key if copying will be 1-sided or the [2-Sided] key if copying will be 2-sided.
Special Modes Cancel Covers/Inserts 8 Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting Insertion Settings OK Touch the [OK] key. OK You will return to the base screen of copy mode.
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle. It is also possible to copy on the inserts. B C A Inserts Place the transparency film in the bypass tray.
Paper Select Select the settings for using transparency film. OK 81/2x11 plain 81/2x11R plain 1/2 8 x14 plain 11x17 plain 81/2x11 Plain (1) Touch the appropriate paper type key. (2) Touch the [Transparency] key. (1) Cancel Bypass Tray Type/Size Setting Select the paper type. 1/2 3 Plain Letter Head Thin Paper Transparency Pre-Printed Pre-Punched Heavy Paper Tab Paper Recycled Color Labels Envelope 1/2 (3) Specify the size of the transparency film.
Set the insertion conditions for the inserts. OK Special Modes Cancel Transparency Inserts Print on Insert Sheets Yes No OK (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). Insertion Sheet Tray 1 81/2x11 Plain (1) (2) Specify the tray name (tray position) selected for the inserts, the paper size, and the paper type. (A) (B) (2) (3) (A) The currently selected paper tray for the insert is displayed.
COPYING MULTIPLE PAGES ONTO ONE SHEET OF PAPER (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. This function can also be used with 2-sided originals.
Select the number of originals to be copied onto one sheet of paper, the layout, and the border. OK Special Modes Cancel Multi Shot Layout 2in1 OK Border 4in1 (1) Touch the [2in1] or the [4in1] key. If needed, the images will be rotated. (1) (2) (3) (4) (2) Select the layout. Select the order in which the originals will be arranged on the copy. Shot number Layout 2in1 4 4in1 The arrows in the above diagram indicate how the images are arranged. (3) Select the border.
When using the multi shot function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet. The minimum possible reduction ratio is 25%. The original size, paper size, and selected number of original pages may require that the ratio be less than 25%. As copying will take place at 25% in this case, part of the original images may be cut off. To cancel the multi shot setting...
COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the center to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
OK Special Modes Cancel Book Copy Left Binding 3 OK Select the binding position ([Left Binding] or [Right Binding]). Right Binding Cover Setting OK Special Modes Cancel Book Copy Left Binding OK Right Binding Select cover settings if needed. If a different type of paper will be used for the cover, touch the [Cover Setting] key. If a cover will not be added, go to step 8.
Cancel Cover Setting No Touch the [OK] key. OK Touch the [OK] key. OK You will return to the base screen of copy mode. Paper Tray Print on Cover Yes OK Bypass Tray 2-Sided 81/2x11 Plain 7 To cancel cover settings... Touch the [Cancel] key. Special Modes Cancel Book Copy 8 Left Binding Right Binding Cover Setting Place the original face down on the document glass. Place the opened front cover and back cover face down. 9 Scan the original.
Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Copying will begin. Read-End 11 To cancel scanning of the original and copying... Press the [STOP] key ( ). • Scan the originals from the first page to the last page. The order of copying will be automatically adjusted by the machine. • Four original pages will be copied onto each sheet of paper. Blank pages may be automatically added at the end depending on the number of original pages.
COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions.
Tab copying with a right binding Originals Placing the originals Loading tab paper • Document feeder tray 1 Insert the originals so that the side with no tab text enters first Final image • Document glass 1 1 Face down Load the tab paper so that the tab on the first sheet is away from you. Originals Place so that the side with the tab text is on the left Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. 1 Ready to scan for copy.
OK Special Modes OK Cancel Tab Copy Original Image Shift Copy 4 1/2 (0 5/8) inch Set the tab width. (1) Set the image shift width (tab width) with the keys. 0" to 5/8" (0 mm to 20 mm) can be entered. (2) (1) (2) Touch the [OK] key. You will return to the base screen of copy mode. Place tab paper in the bypass tray. Face down Place tab paper face down on the bypass tray. Tab paper can only be placed in the bypass tray. Place the paper so that the sides with the tabs enter the machine last.
Paper Select 8 Select the bypass tray. OK 81/2x11 Plain 81/2x11R Plain 81/2x14 Plain 11x17 Plain 81/2x11 (1) Touch the paper size key of the bypass tray. Tab Paper (2) Touch the [OK] key. (1) When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Setting] key to return to the base screen of copy mode. (2) Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin.
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper.
Ready to scan for copy. Full Color Color Mode 4 2-Sided Copy Job Detail Settings Output Plain 81/2x11 Auto Exposure 1. Special Modes 81/2x11 2. 81/2x11R 3. 100% Copy Ratio 4. File 81/2x14 11x17 Quick File 2/4 Covers/Inserts Transparency Inserts Multi Shot Book Copy Tab Copy Card Shot Cancel X 3 3/8 (1 8 1/2) Y 2 1/8 (1 8 1/2) OK Specify the original size. OK (1) Enter the original size.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ) to scan the back of the card. or ) Use the same [START] key that you used for the front side of the card. 8 To cancel scanning... Press the [STOP] key ( ). Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Copying will begin. Read-End 9 To cancel copying... Press the [STOP] key ( ). • The original must be placed on the document glass. • Copying is only possible on standard size paper.
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number. and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing AUG 1, 2005 in the top right corner of the paper. AUG/01/2005 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 0 Full Color Color Mode 2 Original 81/2x11 Plain 81/2x11 1. 4. File 81/2x14 11x17 Quick File (2) Select Stamp.
Layout Stamp Cancel OK 1/2 Date Stamp Page Numbering Text Select the print position. Select from 6 positions: top left, top center, top right, bottom left, bottom center, bottom right. The keys that show the print positions will appear as follows depending on the state of the settings. Not selected, stamp setting has not been selected. Selected during selection of the stamp setting. 4 Not selected, stamp setting has already been selected. The above key is the top left key.
Cancel Date YYYY/MM/DD / MM/DD/YYYY . DD/MM/YYYY - OK Bk(Black) Print Color First Page AUG/01/2005 All Pages Touch the [Print Color] key and select the print color. Touch the desired color and touch the [OK] key. Date Change MM DD, YYYY OK Print Color 7 Bk(Black) C(Cyan) M(Magenta) Y(Yellow) If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( ) will print the date in black and white. Cancel Date YYYY/MM/DD / MM/DD/YYYY .
Layout Stamp Original Orientation Cancel If covers/inserts will be inserted, select whether or not you want the stamp printed on the covers/inserts. OK 2/2 2-Sided Original Type If not, touch the checkbox to remove the checkmark Print on Covers/Inserts when Copying on Covers/Inserts 12 . • When copying on covers/inserts is not selected, printing will not take place even if a checkmark appears.
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "Stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy CONFIDENTIAL The following 12 selections are available for the stamp text. CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO.
Layout Stamp Cancel OK 1/2 Date Stamp Page Numbering Text Select the print position. Select from 6 positions: top left, top center, top right, bottom left, bottom center, bottom right. The keys that show the print positions will appear as follows depending on the state of the settings. Not selected, stamp setting has not been selected. 4 Selected during selection of the stamp setting. Not selected, stamp setting has already been selected. The above key is the top left key.
8 OK Cancel Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT Bk 1 2 3 Bk(Black) 1/2 Size Larger First Page Touch the [Larger Smaller] key to select the size of the stamp. All Pages Smaller 9 OK Cancel Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT Bk 1 2 3 Bk(Black) 1/2 Size Larger First Page Select the pages that the stamp will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
Ready to scan for copy. 0 Full Color Color Mode 2 Original 81/2x11 2-Sided Copy Output Job Detail Settings Plain 81/2x11 Auto Exposure 1. 3. 4. Special Modes 81/2x11 2. 81/2x11R 100% Copy Ratio File 81/2x14 11x17 Quick File Select Stamp. OK Special Modes 3 Touch the [Special Modes] key. Stamp Image Edit Color Adjustments Quick File File Proof Copy (2) 3/4 (1) Touch the the screens. keys to switch through (2) Touch the [Stamp] key.
Cancel Page Numbering Page Numbering Format OK Bk(Black) Print Color 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. Total Page Auto <1>,<2>,<3>.. 1/5,2/5,3/5.. Manual Page Number Select a format for the page number. If "1/5, 2/5, 3/5" is selected, "Page number / Total pages" will be printed. "Auto" is initially selected for the total pages, which means that the number of scanned original pages is automatically set as the total pages.
OK Page Number First Number Auto Last Number Covers/Inserts Counting Auto 1 Printing Starts from Page Manual 1 (1) Select page number settings. (1) Touch the [Manual] key. (2) Set the first number, the last number, and the "Printing Starts from Page" number. Touch each key and enter a number with the numeric keys. (1 to 999) The [CLEAR] key ( ) can be pressed to return the setting of the selected item to the default value.
Cancel Page Numbering Page Numbering Format 13 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. OK Bk(Black) Print Color Total Page 1 Auto Page Number Manual Layout Stamp Touch the [OK] key. Cancel OK Touch the key.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. A maximum of 50 characters can be printed. Up to 30 frequently used text strings can be stored. Example: Printing "August 2005 Planning Meeting" in the top left corner of the paper August 2005 Planning Meeting Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 0 Full Color Color Mode 2 Original 81/2x11 Plain 81/2x11 1. 4.
Layout Stamp Cancel OK 1/2 Date Stamp Page Numbering Text Select the print position. Select from 6 positions: Top left, top center, top right, bottom left, bottom center, bottom right. The touched key is highlighted. The keys that show the print positions will appear as follows depending on the state of the settings. Not selected, stamp setting has not been selected. 4 Selected during selection of the stamp setting. Not selected, stamp setting has already been selected.
Cancel Text OK First Page AAA AAA Touch the [Print Color] key. Touch the color that you wish to use. Touch the [OK] key. Pre-Set Recall/Entry Store/Delete OK Print Color All Pages Bk(Black) Print Color 8 Bk(Black) C(Cyan) M(Magenta) Y(Yellow) If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( ) will print the text in black and white. Cancel Text First Page AAA AAA 9 OK ).
Layout Stamp Original Orientation Cancel Touch the [OK] key. OK 2-Sided Original Type You will return to the base screen of copy mode. 2/2 13 Print on Covers/Inserts when Copying on Covers/Inserts Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time.
Storing, editing, and deleting text strings Ready to scan for copy. 0 Full Color Color Mode 1 Original 81/2x11 2-Sided Copy Output Job Detail Settings Plain 81/2x11 Auto Exposure 1. 3. 4. Special Modes 81/2x11 2. 81/2x11R 100% Copy Ratio File 81/2x14 11x17 Quick File Select Stamp. OK Special Modes 2 Touch the [Special Modes] key. Stamp Image Edit Color Adjustments Quick File File Proof Copy (2) 3/4 (1) Touch the the screens. keys to switch through (2) Touch the [Stamp] key.
Store a text string, or edit/delete a stored text string. ● Storing a text string (1) Touch a key that has not been stored. Text 3 Store/Delete No.01 Do not copy No.04 No.02 Confidential No.05 No.03 AAA AAA No.06 6 A text entry screen appears. Enter the text string (maximum of 50 characters). To enter text, see "6. ENTERING TEXT" in the User's Guide. When you have finished entering the text, touch the [OK] key. The text entry screen will close.
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete print items. Ready to scan for copy. 1 Original 81/2x11 Job Detail Settings Plain 81/2x11 Auto Exposure 1. 2-Sided Copy Output Special Modes 81/2x11 2. 81/2x11R 3. 100% Copy Ratio 4. File 81/2x14 11x17 Quick File Select Stamp. OK Special Modes 2 Touch the [Special Modes] key.
OK Move Select the location to move the selected item. Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings. Not selected, stamp setting has not been selected. 6 Selected during selection of the stamp setting. Not selected, stamp setting has already been selected. The above key is the top left key.
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size or 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 x 90 mm size, 100 x 150 mm size, 70 x 100 mm size, 65 x 70 mm size or 57 x 100 mm size)) on a single sheet of copy paper as shown below. Up to 24 images (when the image is 2-1/2" x 2-1/2" size (65 x 70 mm size)) can be repeated on a single sheet of paper.
Ready to scan for copy. Full Color Color Mode 2-Sided Copy Job Detail Settings 2 Output Plain 81/2x11 Auto Exposure 1. Special Modes 81/2x11 2. 81/2x11R 3. 100% Copy Ratio 4. File 81/2x14 11x17 Quick File Stamp Image Edit Color Adjustments Quick File File Proof Copy (1) 11x17 Full Bleed Mirror Image Multi-Page Enlargement B/W Reverse Centering (1) (1) Touch the key showing the original type and paper size combination that you wish use.
• The original must be placed on the document glass. • Only 8-1/2" x 11" (A4) or 11" x 17" (A3) size paper can be used. • The copy ratio is 100% when this function is used. (The ratio cannot be changed.) However, for a business card size original (up to 2-1/8" x 3-5/8" (57 x 100 mm)), the images are reduced to 95%. To cancel the photo repeat setting... Touch the [Cancel] key in the screen of step 5.
CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (8-1/2" x 11" (A4) size) Copy (enlarged image on 8 sheets of 11" x 17" (A3) paper) Ready to scan for copy. 0 Full Color Color Mode 1 2-Sided Copy Job Detail Settings Output Plain 81/2x11 Auto Exposure 1. Special Modes 81/2x11 2. 81/2x11R 3. 100% Copy Ratio 4.
Select the size system that you wish to use for multi-page enlargement. Inch sizes OK Image Edit Multi-Page Enlargement Enlargement Size Original Size & (Inch) Orientation 8 12x14 22x17 22x34 11x17 44x68 34x44 Cancel OK 1/3 Touch the keys to display the screen that shows the desired group of sizes.
Place the original face down on the document glass in the orientation indicated in the screen. 6 Ready to scan for copy. Copies will be delivered in 2 parts. Multi-Page Enlargement Enlargement Size Original Size & (Inch) Orientation 812 x14 22x17 11x17 22x34 34x44 When the [OK] key is touched, you will return to the special mode screen. Touch the [OK] key to return to the base screen of the copy mode. OK Image Edit 7 Touch the [OK] key.
INVERTING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Originals Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 0 Full Color Color Mode 2 2-Sided Copy Original 81/2x11 Output Job Detail Settings Plain 81/2x11 Auto Exposure 1. Special Modes 81/2x11 2. 81/2x11R 3. 100% Copy Ratio 4.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
COPYING AN 11" x 17" SIZE ORIGINAL WITHOUT CUTTING OFF THE EDGES (11x17 Full Bleed) This feature lets you copy an entire 11" x 17" (A3) size original at full size with no image cut-off at the edges. 12" x 18" (A3W) size is used, which is slightly larger than 11" x 17" (A3) size. 12" x 18" (A3) full bleed copy 11" x 17" (A3) size original Place the original face down on the document glass. 1 Ready to scan for copy.
Place 12" x 18" (A3W) paper in the bypass tray. Pull out the extension tray, adjust the guides to the width of 12" x 18" (A3W) paper, and place the paper in the bypass tray. 5 Full Color Color Mode Auto Original Job Detail Settings 6 2-Sided Copy Auto 81/2x11 Paper Select Output Plain Special Modes 8 x18 Auto Exposure (1) Touch the [Job Detail Settings] key. Special Modes File 100% Copy Ratio Select the paper. (2) Touch the [Paper Select] key.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying of the original on the document glass begins. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals. 9 To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced. Not using the centering function Using the centering function Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.
REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption. Originals B/W Reverse copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy.
Press the [BLACK & WHITE START] key ( ). Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. 5 When using this function, the [COLOR START] key ( ) cannot be used. To cancel scanning of the original and copying... Press the [STOP] key ( ). When this function is selected, the exposure mode setting automatically changes to "Text". To cancel B/W reverse...
ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). For an image adjustment example, see "Adjusting red/green/blue in copies (RGB Adjust)" in the Quick Start Guide. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 0 Full Color Color Mode 2 Original 81/2x11 Plain 81/2x11 1. Special Modes 81/2x11 2.
Color Adjustments Adjust red, green, or blue. OK Cancel RGB Adjust OK (1) Touch the key of the color that you wish to adjust: [R (Red)], [G (Green)], or [B (Blue)]. Only one color can be adjusted. R(Red) 5 G(Green) (1) Only one color can be adjusted. (If you adjust one color and then adjust another color, the adjustment of the first color is canceled.) B(Blue) (2) (3) (2) Adjust the selected color. Touch the [+] key to strengthen the selected color, or touch the [-] key to weaken the color.
ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. For an image adjustment example, see "Adjusting the sharpness of an image (Sharpness)" in the Quick Start Guide. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 0 Full Color Color Mode 2 Original 81/2x11 2-Sided Copy Output Job Detail Settings Plain 81/2x11 Auto Exposure 1. Special Modes 81/2x11 2.
Press the [COLOR START] key ( ). Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. 6 To cancel scanning of the original and copying... Press the [STOP] key ( ). To cancel the sharpness setting... Touch the [Cancel] key in the screen of step 5.
WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 2 0 Full Color Color Mode Original 8 x11 Job Detail Settings Plain Auto Exposure 1/2 Output 8 x11 1/2 1.
Select suppress background settings. (2) Color Adjustments (1) Adjust the background suppression level. OK Cancel Suppress Background To strengthen the background suppression level (suppress darker backgrounds), touch the [-] key. To weaken the level (suppress only light backgrounds), touch the [+] key. OK Light areas of the original may be suppressed as background. 5 (2) Touch the [OK] key. (1) When the [OK] key is touched, you will return to the special mode screen.
ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. For an image adjustment example, see "Adjusting the color (Color Balance)" in the Quick Start Guide.
Adjust the color balance. (4) Examples of color balance adjustment Color Adjustments OK Cancel Color Balance 1 Y M C Bk (1) 2 3 4 5 6 7 8 The settings of all gradations are moved toward + OK All The settings of all gradations are moved toward - (2), (3) (1) Select the color to be adjusted. Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black).
ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. For an image adjustment example, see "Adjusting the brightness of a copy (Brightness)" in the Quick Start Guide. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 2 Original 8 x11 1/2 Plain 81/2x11 1. Special Modes 81/2x11 2. 81/2x11R 3. 100% Copy Ratio 2-Sided Copy Output Job Detail Settings Auto Exposure 4.
Press the [COLOR START] key ( ). Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. 6 To cancel scanning of the original and copying... Press the [STOP] key ( ). To cancel the brightness setting... Touch the [Cancel] key in the screen of step 5.
ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. For an image adjustment example, see "Adjusting the intensity of a copy (Intensity)" in the Quick Start Guide. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to scan for copy. 0 Full Color Color Mode 2 Original 81/2x11 Plain 81/2x11 1. Special Modes 81/2x11 2. 81/2x11R 3.
Press the [COLOR START] key ( ). Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied. • If you are using the document glass, copy each page one page at a time. 6 To cancel scanning of the original and copying... Press the [STOP] key ( ). This function cannot be used in combination with "Color Tone Enhancement" in the copy exposure settings. To cancel the intensity setting... Touch the [Cancel] key in the screen of step 5.
CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Normally it is necessary to re-scan the original each time changes to settings are required. However, this feature makes it possible to change settings for the scanned original without scanning it again, allowing you perform copying more efficiently.
OK Special Modes 4 Stamp Image Edit Color Adjustments Quick File File Proof Copy (2) 3/4 (1) Touch the the screens. keys to switch through (2) Touch the [Proof Copy] key. (3) (1) (3) Touch the [OK] key. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 5 To cancel copying... Press the [STOP] key ( Select Proof Copy. ). If there are no problems with the first set that is printed, touch the [End] key. If you need to make changes, touch the [Change] key.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) One set of copies is printed again using the adjusted settings. The number of sets does not change at this time. If settings must be adjusted again, repeat steps 6 through 9 until there are no problems. When you are ready to print the remaining sets, go to the next step. 9 Touch the [End] key. Press [End] to continue. To make a proof copy again, press [Start].
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals of mixed sizes can be copied together, such as 11" x 17" (A3) originals mixed in with 8-1/2" x 14" (B4) originals. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. Copies Originals 8-1/2" x 14" 8-1/2" x 14" 11" x 17" 11" x 17" There are two settings for mixed size originals.
Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place with the sides that are the same length aligned on the left. Place the originals with the sides that are the same length aligned on the left. 11" x 17" (A3) 8-1/2" x 11" (A4) 1 ● When "Different Width" is used Place the originals aligned to the far left corner. 8-1/2" x 14" (B4) Place the originals with the corners aligned in the far left corner of the document feeder tray.
Select Mixed Size Original settings. (2) Cancel Mixed Size Original 4 (1) Touch the [Same Width] key or the [Different Width] key as appropriate for the originals. OK Special Modes OK Place the same width originals. Same Width (2) Touch the [OK] key. Different Width You will return to the base screen of copy mode. (1) Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 5 Copying of the originals in the document feeder tray begins.
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D C D Place the originals face up in the document feeder tray with the edges aligned evenly. 1 Indicator line B Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line (no more than 100 sheets).
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or 4 Copying of the originals in the document feeder tray begins. To cancel scanning of the original and copying... Press the [STOP] key ( ). The "2-Side to 2-Side" and "2-Side to 1-Side" modes of automatic two-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be called up and used for a copy job by means of a simple operation. For example, suppose 11" x 17" (A3) size CAD drawings are copied once a month for archive purposes using the following settings: (1) The 11" x 17" (A3) size CAD drawings are reduced to 8-1/2" x 11"(A4) size.
STORING A JOB PROGRAM The procedure for storing copy settings in a job program is explained below. Press the [PROGRAM] key ( ). 1 LOGOUT Press program number. 2 1/6 1 2 3 4 5 6 7 8 Store/Delete Recall Touch a numeric key that is not highlighted. Exit Job Programs Press program number. 1/6 1 2 3 4 5 6 7 8 Numeric keys in which job programs are already stored are highlighted. Store/Delete Recall 3 Touch the [Store/Delete] tab.
Press program number. 5 Touch the [Exit] key. Exit Job Programs 1/6 1 2 3 4 5 6 7 8 Store/Delete Recall DELETING A JOB PROGRAM The procedure for deleting a job program is explained below. Press the [PROGRAM] key ( ). 1 LOGOUT Exit Job Programs Press program number. 2 1/6 1 2 3 4 5 6 7 8 Store/Delete Recall Exit Job Programs Press program number. 3 1/6 1 2 3 4 5 6 7 8 A job program has been already stored in this location.
Exit Job Programs Press program number. 5 1/6 1 2 3 4 5 6 7 8 Recall Touch the [Exit] key. Store/Delete When "Disabling Deletion of Job Programs" is enabled in the system settings (administrator), this function cannot be used.
APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages.
Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals.
Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals.
Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals.
Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals.
Inserts (copying of 1-sided originals) 1-sided and 2-sided copying is performed using the following 1-sided originals. The insert is added as the third page.
MODEL: MX-2300N MX-2700N Printer Guide
CONTENTS FUNCTIONS THAT COMBINE TEXT AND IMAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 • ADDING A WATERMARK TO PRINTED PAGES (Watermark) . . . . . . . . . . . . . . . . . . . . . . 28 • PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) . . . . . . . . . . . . . . . . . . . . . . 29 • CREATING OVERLAYS FOR PRINT DATA (Overlays) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . .
4 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . . . 48 • DIRECTLY PRINTING A FILE ON AN FTP SERVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 • DIRECTLY PRINTING A FILE IN USB MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 DIRECTLY PRINTING FROM A COMPUTER . . . . . . 52 • SUBMIT PRINT JOB . . . . . . . . . . . . . . . . . . . . . . 52 • FTP PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 • E-MAIL PRINT .
ABOUT THIS MANUAL Please note • For information on installing the drivers and software cited in this manual, please refer to the separate Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in this manual are primarily for Windows® XP in Windows® environments, and Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide Software Setup Guide Contents This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
PRINTER FUNCTION OF THE MACHINE This machine has a full color printing function which can be used in a Windows environment as a standard feature. The printer driver (PCL6 or PCL5c printer driver) can be installed from the provided CD-ROM to enable printing from your computer. Expansion kits are available to enable the machine to be used in various environments. For this reason, the following printer driver types are available for use with the machine.
1 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used.
(1) (2) Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. 4 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray).
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. • When [Auto Select] is selected in "Paper Source" The tray that has the size and type of paper selected in "Paper Size" and "Paper Type" on the [Paper] tab is automatically selected.
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the setup screen of the printer driver before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
(1) (2) Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). 2 (3) Click the [OK] button.
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
SELECTING THE COLOR MODE This section explains how to select the "Color Mode" on the [Color] tab of the printer driver properties window. The following three selections are available for the "Color Mode". Automatic: The machine automatically determines whether each page is color or black and white and prints the page accordingly. Pages with colors other than black and white are printed using Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner.
Select the color mode. (1) Select the "Color Mode" that you wish to use. (2) Click the [OK] button. 2 (2) (1) Start printing. 3 BLACK AND WHITE PRINTING Black and white printing can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears . The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked together.
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Printing result 2-Sided (Book) 2-Sided (Tablet) The pages are printed so that they can be bound at the side. The pages are printed so that they can be bound at the top. Open the printer driver properties window from the print window of the software application.
Select 2-sided printing. (1) Select [2-Sided(Book)] or [2-Sided(Tablet)]. (2) Click the [OK] button. 2 (1) (2) Start printing.
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to the size of the paper loaded in the machine. This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size paper to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Select Fit to Page. (2) (1) (1) Click the [Paper] tab. (2) Select the paper size of the print image (for example: Letter). (3) Select [Fit To Paper Size]. (4) Select the actual paper size to be used for printing (for example: Ledger). 2 (5) Click the [OK] button. (3) (4) (5) Start printing.
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce a print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with 2-sided printing for maximum conservation of paper. The print results of [2-Up] and [4-Up] are shown below for each selection in the "Order" menu.
Select N-Up Printing. (1) Select the number of pages per sheet. (2) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (3) Select the order of the pages. (4) Click the [OK] button. 2 (1) (2) (3) (4) Start printing.
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing materials such as handouts for a meeting. The staple function can also be used in combination with 2-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the staple function or the punch function. (1) Select the binding edge. (2) Select the staple function or the punch function.
2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS This section explains convenient functions for specific printing objectives. The procedures for selecting these functions assume that the printer driver properties window has been opened from the print window of your application and that basic settings such as the paper size have been selected. When the settings are completed, return to the print window and begin printing.
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output, but the binding position overlaps the text. When a finisher or saddle stitch finisher is installed, you can use the staple function or the punch function with this function. Selecting the settings: The settings are on the [Main] tab. Select the "Binding Edge". Select the "Margin Shift".
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature enables the image to be rotated 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). ABCD ABCD Selecting the settings: The setting is on the [Main] tab. Select the [Rotate 180 degrees] checkbox .
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B Selecting the settings: (This function can be used when the PS printer driver is used.) The settings are on the [Advanced] tab. Select the Mirror Image settings. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Selecting the settings: The settings are on the [Color] tab. Click the [Color Adjustment] button. Adjust the image settings. To adjust a setting, drag the slide bar or buttons.
SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Image Type) Preset color settings are available in the machine's printer driver for [Graphics], [Photo], and other image types. These enable printing using the most suitable color settings for the color image type. If you wish to select advanced settings, click the [Advanced Color] button.
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI AL Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Selecting the settings: The settings are on the [Watermarks] tab. Select the watermark setting.
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Selecting the settings: (This function can be used when the PCL6 or PS printer driver is used.) The settings are on the [Watermarks] tab. Select the image stamp setting.
CREATING OVERLAYS FOR PRINT DATA (Overlays) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from the text and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINT FUNCTIONS FOR SPECIAL PURPOSES Print functions for special purposes can be found in the "Special Option" field on the [Paper] tab of the printer driver properties window. Click the [Settings] button to display the setting screen of the selected print function. • Select [Normal] when you do not wish to use a print function in "Special Option". • The functions that are available vary depending on the printer driver type.
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Selecting the settings: The settings are on the [Paper] tab.
PRINTING A CARBON COPY (Carbon Copy) This function is used to print an additional copy of the print data on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained by selecting the print command only once.
PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) ABC This function is used to print text on the tabs of tab paper. Printing tab data created in the printer driver (PCL6 only) Enter the text to be printed on the tabs in [Tab Paper Print] on the [Paper] tab of the printer driver properties window, and configure detailed settings such as the size of the tabs, the starting position, the distance between tabs, and the page numbers where tab sheets will be inserted.
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. You can select a folder to keep the file from being mixed together with files of other users, and a password (from 5 to 8 digits number) can be established to prevent others from accessing the file. To print a file stored with a password, the password must be entered on the machine.
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each tab at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
(1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button. 2 (1) (2) Start printing.
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [start] button and then click [Printers and Faxes]. In Windows 98/Me/NT 4.
Click the [Printing Preferences] button on the [General] tab. In Windows 98/Me, click the [Setup] tab. 3 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
3 PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from "TextEdit", which is a standard accessory program in Mac OS X. To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed and the machine must be connected to a network. To install the PPD file and configure the printer driver settings, see the Software Setup Guide.
PRINT Select [Print] from the [File] menu of TextEdit. 1 Make sure that the correct printer is selected. 2 • The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) • The print window varies depending on the operating system version, the printer driver version, and the application. Select print settings. Click next to [Copies & Pages] ([General] in Mac OS 9.0 to 9.2.
Click the [Print] button. Printing begins. 4 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray).
SELECTING THE PAPER This section explains the [Paper Feed] settings ([Paper Source] setting in "General" in Mac OS 9.0 to 9.2.2) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered when you print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Select [Print] from the application's [File] menu.
Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Click the [Print] button.
4 PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
HDD Status File Store Touch the [External Data Access] key. Search The [External Data Access] key cannot be touched if an FTP server is not configured. File Retrieve File Folder Scan to HDD 2 Quick File Folder External Data Access Access the FTP server. External Data Access Server 1 FTP (1) Touch the [FTP] key. Server 2 Server 3 3 (2) Touch the key of the FTP server that you wish to access. USB Memory (2) (1) Touch the key of the file that you wish to print.
DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly. Connect the USB memory device to the machine.
Back USB Memory File Name 1/2 file-01.tiff Touch the key of the file that you wish to print. A maximum of 100 printable files in the USB memory device can be displayed. file-02.tiff file-03.tiff 5 file-04.tiff • To return to the screen of step 4, touch the [Back] key. • Files in a folder in a USB memory device will not appear. • To change the order of display of the files on the screen, touch the [File Name] key.
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, follow the steps below to enter the password and begin printing. The PS3 expansion kit is required to use this function. Press the [JOB STATUS] key.
5 CHANGING THE JOB QUEUE GIVING A PRINT JOB PRIORITY / CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Spool Status Copy 020 / 001 Copying Copy 020 / 000 Waiting 1/1 Job Queue Complete Give the desired job priority. (1) Touch the [Print Job] key.
CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Spool Status Copy 020 / 001 Copying Copy 020 / 000 Waiting 1/1 Cancel the job. Job Queue Complete (1) Touch the [Print Job] key.
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below. Press the [JOB STATUS] key.
PRINTER DRIVER SPECIFICATIONS 6 PRINTER DRIVER SPECIFICATION LIST PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 1-999 1-999 1-999 1-999 1-999 Yes Yes Yes Yes Yes 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16*2,3 2,4,6,9,16 Order Selectable Selectable Selectable Selectable Selectable Border On/Off On/Off On/Off Yes Selectable Duplex Yes Yes Yes Yes Yes Fit To Page Yes Yes Yes No Yes*4 Selectable Selectable Selectable No Yes*5 Black and White Print Yes Ye
PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 Different Paper Yes Yes Yes No Yes*10 Transparency Inserts Yes Yes Yes Yes Yes Carbon Copy Yes Yes Yes No No Tab Printing Yes Yes Yes No No Tandem Print Yes Yes Yes No Yes*5,11 Retention Yes Yes Yes No Yes*5 Document Filing Yes Yes Yes No Yes*5,11 Color Adjustment Yes Yes Yes No Yes*5,11,12 Text To Black/ Vector To Black Yes Yes Yes No No Image Type Yes Yes Yes Yes Yes Watermark Yes Yes Yes Yes
MODEL: MX-2300N MX-2700N Scanner Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 3 BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER . . . . . . . . . . . . . . . . . . . . . . . . . 27 BEFORE USING THE MACHINE AS A NETWORK SCANNER CHANGING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . .
5 SCANNING MANY ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . . . . . . 106 SENDING A FAX IN INTERNET FAX MODE. . . . . . . 62 SCANNING THIN ORIGINALS (Slow Scan Mode) . 109 CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 65 STORING SCAN OPERATIONS (Programs) . . . . .
ABOUT THIS MANUAL This manual explains the procedures for using scan mode, Internet fax mode, USB memory mode, and PC scan mode on the machine. Please note • To use the Internet fax function, the Internet fax expansion kit must be installed. • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide and the manuals that are provided with the expansion kits.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides basic information that is necessary to use the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application. The network scanner function provides the following scanning modes.
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is off. Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Touch the [Clock] key. System Settings OK Default Settings Display Contrast 3 Clock Keyboard Select Check the date and time. System Settings OK Clock Adjust 4 Year Month Day Hour Minute 2005 05 01 10 50 • If the date and time are correct, touch the [OK] key. • To change the date and time, touch the [Year], [Month], [Day], [Hour], and/or [Minute] keys and use the keys to adjust each value. When the correct date and time appear, touch the [OK] key.
STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. Although destinations for Scan to E-mail and Internet fax do not need to be stored in the address book (they can be entered directly or looked up in a global address book at the time of transmission), storing these destinations in the address book makes it easier to specify them.
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as the destination of Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM in the network scanner expansion kit that accompanies the machine. To scan an image to your computer, the Network Scanner Tool must be running on your computer.
BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode. PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY SYSTEM JOB STATUS SETTINGS LOGOUT Ready to send.
BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode (1) (5) (6) Ready to send. Resend (2) Scan Mode Switch Address Book (7) (3) (4) Image Settings Address Entry (8) Send Settings Special Modes File (9) Quick File (10) Base screen of Internet fax mode Base screen of USB memory mode (1) (5) Ready to send. Ready to send. (1) (2) USB Mem.
(9) (10) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. The keys are changed in "Customize Key Setting" in the system settings (administrator). The following keys appear by factory default: • [Special Modes] key Touch this key to use a convenient special mode. This is the same [Special Modes] key that appears when the [Image Settings] key is touched.
[Image Settings] key When the [Image Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear. The current setting of each scan setting key appears in the top of the key.
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (2) (3) (4) (5) (6) AAA AAA XXX@XX.XXX.com To (1) BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI 1/1 This shows the selected destination. (3) [To] key Touch this key to enter the selected destination (one-touch key). ☞ CALLING UP A DESTINATION (page 20) (4) [Cc] key When using Scan to E-mail, touch the [Cc] key when you wish to send a "Carbon copy" of the e-mail to an additional destination.
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinations of a specific transmission mode in the Address Book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. To 1 Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Touch the [Sort Address] key.
SCANNING AND TRANSMISSION SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original 1 Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ☞ 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27) ☞ 4.
Select convenient special modes Ready to send. Scan Mode Switch Scan 81/2x11 Resend Send Address Book Auto Image Settings Address Entry Send Settings Special Modes Convenient special modes and document filing settings can be selected. ☞ 7. CONVENIENT FUNCTIONS (page 83) File Quick File Enter the destination Ready to send.
ORIGINAL SIZES ORIGINAL SIZES THAT CAN BE TRANSMITTED The following original sizes can be transmitted Minimum original size Using the automatic document feeder 8-1/2" (width) x 5-1/2" (length) (A5: 210 mm (width) x 148 mm (length)) 5-1/2" (width) x 8-1/2" (length) (A5R: 148 mm (width) x 210 mm (length)) Using the document glass Maximum original size 11-5/8" (width) x 31-1/2"* (length) (297 mm (width) x 800 mm* (length)) *A long original can be transmitted. (Scanning will take place in Mono 2 mode.
2 ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the Address Book and retrieving an address by entering a search number. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are grouped on alphabetical index tabs.
CALLING UP A DESTINATION A destination is called up by selecting its one-touch key. Ready to send. Scan Mode Switch 1 Resend Scan Send 81/2x11 Touch the [Address Book] key. Address Book Auto Image Settings Address Entry Send Settings Special Modes File Quick File To 2 Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Condition Settings Bcc 1/1 Address Review Touch the index tab where the destination is stored.
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination).
USING A SEARCH NUMBER TO SPECIFY A DESTINATION A destination stored in the Address Book can be called up using the any of the modes or in the Address Book screen. Ready to send. Scan Mode Switch 1 Scan 81/2x11 Resend Send key. This can be done in the base screen of Touch the key. Address Book Auto Image Settings Address Entry Send Settings Special Modes File Quick File Enter the 3-digit search number of the address with the numeric keys.
ENTER THE ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. 1 Fax Mode Switch Scan Image Settings Internet Fax Send Settings Address Book Address Entry Special Modes USB Mem. Scan File PC Scan Data Entry Quick File (1) (1) Touch the [Mode Switch] key. (2) Touch the key of the mode that you wish to use. (2) Ready to send. Scan Mode Switch 2 Change the mode. Resend Scan 81/2x11 Send Touch the [Address Entry] key.
CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web page, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Ready to send. Scan Mode Switch 1 Resend Scan Send 81/2x11 Touch the [Address Book] key.
Select the destination. To Cc XXX (2) Condition Settings Bcc Detail XXX AAA xxx@xx.xxx.com XXX BBB yyy@xx.xxx.com XXX CCC zzz@xx.xxx.com (1) Touch the key of the desired destination. If there are more destinations than can be displayed in the screen, touch the keys to change pages. Address Review Search Again Address Book (2) Touch the [To] key. This enters the selected destination. If you wish to enter another destination, repeat steps (1) and (2) above.
USING THE RESEND FUNCTION The last 8 destination addresses used for Scan to E-mail and Internet fax transmissions are saved in memory and can be selected to resend to those destinations. Ready to send. Scan Mode Switch 1 Scan 81/2x11 Resend Send Touch the [Resend] key. Address Book Auto Image Settings Address Entry Send Settings Special Modes File Quick File Cancel 2 No.01 AAA AAA No.05 BBB BBB No.02 CCC CCC No.06 DDD DDD No.03 EEE EEE No.07 FFF FFF No.04 GGG GGG No.
3 BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
2 Fax Mode Switch Scan Image Settings Internet Fax Send Settings Address Book Address Entry Special Modes USB Mem. Scan Change to scan mode. (1) Touch the [Mode Switch] key. (2) Touch the [Scan] key.
(2) To Cc BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD Condition Settings Bcc AAA AAA Frequent Use Specify the destination. (1) EFGHI 1/1 Address Review (1) Touch the one-touch key of the desired destination. The icon on the key indicates the type of destination stored in the key. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop Global Address Search JKLMN OPQRST UVWXYZ Sort Address (2) Touch the [To] key. The destination is specified.
or 8 If the original was placed on the document glass, replace it with the next original and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). Repeat until all originals have been scanned. The exposure, resolution, and scan size/send size can be changed for each original page that is scanned. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End] Read-End Touch the [Read-End] key. A beep will sound to indicate that the operation is completed.
CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. The exposure mode can be changed to match the original type. Scan Mode Switch Image Settings 1 Address Book Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Special Modes Special Modes File Address Entry Send Settings Auto 81/2 x11 Original Display the exposure setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Exposure] key.
How to select the exposure Exposure Auto When to select This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1 to 2 Select this setting when the original consists of dark text. 3 Select this setting for a normal original (neither dark nor light). 4 to 5 Select this setting when the original consists mostly of faint text. How to select the exposure mode Setting Description Text/Prtd.
CHANGING THE RESOLUTION The resolution setting can be selected. Scan Mode Switch Image Settings Send Settings 1 Address Book Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Special Modes Auto 81/2x11 Original Special Modes File Address Entry Display the resolution setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Resolution] key. Quick File (1) Scan Resolution (2) 100x100dpi OK 200x200dpi Select the resolution.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission Two-sided original Scan Mode Switch Image Settings 1 Send Settings Front and reverse sides are scanned Address Book Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Special Modes Special Modes File Address Entry Auto 81/2x11 Original Display the original settings screen.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.
SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below.
Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64 mm to 432 mm), and the length can be from 2-1/2" to 11-5/8" (64 mm to 297 mm).
SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( the [BLACK & WHITE START] key ( ) is pressed. Start key Mode Scanning method Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono 2 or Grayscale) scanning. Full Color The original is scanned in full color. This mode is best for full color originals such as catalogues.
CHANGING THE FILE FORMAT The file format (file type and compression method / compression ratio) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
Compression Ratio File Type PDF TIFF Low Encrypt PDF JPEG Medium OK B/W Color/Gray High Programmed Specified Pages per File (1) 4 To change the number of pages per file, enter the number of pages and exit the format settings. 1 (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (1-99) (2) (3) (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages.
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE The subject, file name, reply-to, and message can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used. • If the sender name is not changed, the name set in "Default Sender Set" in the system settings is used.
Subject To change the file name, touch the [File Name] key. OK Send Settings Sub: Schedule coordination meeting File Name • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9. Reply-To 4 Body Text Add 'Reply to' to Cc Up to 54 characters can be entered for the file name.
Clear All Body Entry Enter the message and touch the [OK] key. OK Thank you for your continuous support. We have attached scanned data, which you have requested. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. 8 Pre-Set Select Edit • 1800 characters can be entered. (A line break counts as one character.) • To clear the entered text, touch the [Clear All] key.
4 BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE SCANNING TO USB MEMORY Follow the steps below to send a scanned file to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed.
Place the original. 1 Original size detector • When placing the original, orient it as explained below. Document glass Document feeder tray Original Place the originals face up. Place the original face down and align the corner with the tip of the arrow mark in the top left corner of the document glass scale.
USB Mem. Scan Mode Switch Image Settings File Name 4 (1) Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Auto 81/2x11 Original Special Modes Display the original settings screen. (1) Touch the [Image Settings] key. Special Modes (2) Touch the [Original] key. (2) The current settings of the [Exposure], [Resolution], [Original], [Color Mode], and [File Format] keys appear in the top half of each key. Touch each key to change the settings.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. To scan only one original, go to step 8. To scan multiple originals, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will begin. Go to step 9. 6 Do not disconnect the USB memory until "Sending data has been completed.
When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 9 Do not disconnect the USB memory while "Processing data." or "Sending data." appear in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. The exposure mode can be changed to match the original type. USB Mem. Scan Mode Switch Image Settings File Name 1 Display the exposure setting screen. Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Auto 81/2x11 Original Special Modes (1) (1) Touch the [Image Settings] key. Special Modes (2) Touch the [Exposure] key. (2) (1) USB Mem.
How to select the exposure Exposure Auto When to select This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1 to 2 Select this setting when the original consists of dark text. 3 Select this setting for a normal original (neither dark nor light). 4 to 5 Select this setting when the original consists mostly of faint text. How to select the exposure mode Setting Description Text/Prtd.
CHANGING THE RESOLUTION The resolution setting can be selected. USB Mem. Scan Mode Switch Image Settings File Name 1 (1) USB Mem. Scan Resolution Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Auto 81/2x11 Original Special Modes Display the resolution setting screen. (1) Touch the [Image Settings] key. Special Modes (2) Touch the [Resolution] key. (2) 100x100dpi OK 200x200dpi Select the resolution. (1) Touch the key of the desired resolution.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission Two-sided original USB Mem. Scan Mode Switch Image Settings 1 File Name (1) Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Auto 81/2x11 Original Special Modes Front and reverse sides are scanned Display the original settings screen. (1) Touch the [Image Settings] key.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send. USB Mem. Scan Scan Mode Switch 81/2x11 Image Settings Send Auto File Name Special Modes In the above screen, the scan size (the placed original) is 8-1/2" x 11" (A4) and the send size is auto.
SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes USB Mem.
Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64 mm to 432 mm), and the length can be from 2-1/2" to 11-5/8" (64 mm to 297 mm). USB Mem. Scan Mode Switch Image Settings File Name 1 Auto Exposure Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Auto 81/2x11 Original Special Modes (1) (1) Touch the [Image Settings] key.
SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. USB Mem.
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( the [BLACK & WHITE START] key ( ) is pressed. Start key Mode Scanning method Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono 2 or Grayscale) scanning. Full Color The original is scanned in full color. This mode is best for full color originals such as catalogues.
CHANGING THE FILE FORMAT The file format (file type and compression method / compression ratio) for sending a scanned image can be changed at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed. USB Mem. Scan Mode Switch Mono2/Auto Color Mode 200x200dpi Resolution TIFF/JPEG File Format Auto 81/2x11 Original Special Modes File Name 1 Display the format setting screen.
Compression Ratio File Type PDF TIFF Low Encrypt PDF JPEG Medium OK B/W Color/Gray High Specified Pages per File (1) 3 1 (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (1-99) (2) To change the number of pages per file, enter the number of pages and exit the format settings. (3) (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages.
CHANGING THE FILE NAME The file name can be changed when performing a scan transmission. One of the preset file names can be selected or a file name can be directly entered. • If the file name is not changed, the settings in the Web page are used. • Selections for the file name are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator rights are required.) Touch the [File Name] key. Ready to send. 1 USB Mem.
BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE 5 SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Internet Fax Mode Switch Auto Exposure Image Settings Display the original settings screen. Address Entry 200x100dpi Resolution TIFF-F File Format (1) Touch the [Image Settings] key. Special Modes Auto 81/2x11 Original File (2) Touch the [Original] key. Special Modes Send Settings Manual RX Address Book Quick File 3 (1) (2) The current settings of the [Exposure], [Resolution], [Original], and [File Format] keys appear in the top half of each key. Touch each key to change the settings.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. To scan only one original, go to step 9. To scan multiple originals, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place.
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Internet Fax Mode Switch Image Settings Address Entry Send Settings 1 Address Book Auto Exposure Manual RX 200x100dpi Resolution TIFF-F File Format Special Modes Auto 81/2x11 Original Special Modes File Display the exposure setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Exposure] key. Quick File (1) (2) Internet Fax Exposure OK Auto (1) Touch the [Manual] key.
CHANGING THE RESOLUTION The resolution setting can be selected. Internet Fax Mode Switch Image Settings Send Settings 1 Manual RX Address Book Auto Exposure Address Entry 200x100dpi Resolution TIFF-F File Format Special Modes Auto 81/2x11 Original Special Modes File Display the resolution setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Resolution] key. Quick File (1) (2) Internet Fax Resolution OK 200x100dpi 200x200dpi Select the resolution.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of a two-sided original. Scan transmission Two-sided original Internet Fax Mode Switch Image Settings Send Settings 1 Manual RX Auto Exposure Front and reverse sides are sent Address Book Address Entry 200x100dpi Resolution TIFF-F File Format Special Modes Auto 81/2x11 Original Special Modes File Display the original settings screen.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.
SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below.
Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64 mm to 432 mm), and the length can be from 2-1/2" to 11-5/8" (64 mm to 297 mm).
SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format. (The send size is fixed at 8-1/2" x 11"R (A4R).
CHANGING THE FILE FORMAT The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Internet Fax Mode Switch Image Settings 1 Send Settings Manual RX Auto Exposure Address Book Display the format setting screen. Address Entry 200x100dpi Resolution TIFF-F File Format (1) Touch the [Image Settings] key.
CHANGING THE SUBJECT, FILE NAME, AND MESSAGE The subject, file name, and message can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and message are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator rights are required.
Subject File Name To change the message, touch the [Body Text] key. OK Send Settings Sub: Schedule coordination meeting Material for planning meeting 5 Body Text Clear All Body Entry Enter the message and touch the [OK] key. OK Thank you for your continuous support. We have attached scanned data, which you have requested. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key.
6 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA (1) (2) (1) 10:22 11/01 000/004 Waiting (3) (6) Displays the number (position) of the job in the job queue. (6) Status Shows the job status. • Job in progress When the job currently being transmitted is finished, the job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen.
Display Status "Number of successful transmission destinations / Total destinations OK" A broadcast transmission has been completed. If transmission to 3 destinations was successful out of a total of 5, "003/005 OK" will appear. "No Response" An error occurred because there was no response from the destination. "OK Report" A receive report was requested for a transmission, the transmission was completed normally, and the receive report was received from the destination.
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below. Internet fax reception jobs While an Internet fax is being received, "Receiving" appears. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and jobs that used document filing function. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key.
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
7 CONVENIENT FUNCTIONS This chapter explains convenient functions for performing scan transmissions. These functions make it easy to perform scan transmissions for a variety of purposes. SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan mode destinations (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax mode destinations, and fax mode destinations in a single operation.
Ready to send. Scan Mode Switch 2 Resend Scan Send 81/2x11 Address Book Auto Image Settings Address Entry Send Settings Special Modes Touch the [Address Book] key. To directly enter a destination address, touch the [Address Entry] key. File Quick File (2) To Cc BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD Condition Settings Bcc AAA AAA Frequent Use Specify the destination. (1) EFGHI 1/1 Address Review Global Address Search (1) Touch the one-touch key of the desired destination.
Check the destinations. OK Address Review 001 AAA AAA 002 BBB BBB 003 GGG GGG 004 HHH HHH 005 III III 006 JJJ JJJ To (1) Check the destinations. 1/1 (2) Touch the [OK] key. Cc Bcc (1) (2) If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations. To cancel a specified destination... 5 (1) Touch the key of the destination that you wish to cancel.
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet fax mode destinations, the Internet fax mode settings (original orientation and other settings) are given priority. When performing this type of broadcast transmission, note the information below. Original placement orientation The orientation of Internet fax mode is given priority.
Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the addresses failed, resend the image to those addresses. Press the [JOB STATUS] key.
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here Shadows appear in the image. No shadows appear.
Ready to send. Scan Mode Switch 3 Resend Scan Send 81/2x11 Touch the [Special Modes] key. Address Book Auto Image Settings Address Entry Send Settings Special Modes File Quick File Scan Special Modes 4 OK 1/2 Dual Page Scan Program Erase Timer Suppress Background Card Shot OK Special Modes Erase Edge Erase Cancel Center Erase Edge+Center Erase Touch the [Erase] key. OK Select the erase settings. (1) Touch the desired erase mode. Edge 1/2 Select one of the three erase modes.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ).
SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
Ready to send. Scan Mode Switch 3 Resend Scan Send 11x17 Touch the [Special Modes] key. Address Book Auto Image Settings Address Entry Send Settings Special Modes File Quick File Scan Special Modes 4 OK Erase Timer Suppress Background Card Shot (1) Ready to send. Scan Mode Switch 1/2 Dual Page Scan Program Send 11x17 (1) Press the [Dual Page Scan] key so that it is highlighted. (2) Touch the [OK] key. (2) Resend Scan Select Dual Page Scan.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. When scanning finishes, place the next two open pages and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key. A beep will sound to indicate that scanning is finished. 7 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( To cancel scanning... Press the [STOP] key ( ).
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically • When a timer transmission is stored, keep the main power switch in the "on" position.
Ready to send. Scan Mode Switch 3 Scan Resend Send 81/2x11 Touch the [Special Modes] key. Address Book Auto Image Settings Address Entry Send Settings Special Modes File Quick File Scan Special Modes OK Erase Timer Suppress Background 4 1/2 Dual Page Scan Program Card Shot Special Modes OK Cancel Timer Day of the Week Touch the [Timer] key. OK Set the time with the keys. (1) Specify the day. Time --- 0 (1) 00 hh. If you do not wish to specify a day, select [---].
To Cc AAA AAA Specify the destination. • Touch the one-touch key for the desired destination and then the [To] key. ☞SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) • To specify a destination address in a global address book, touch the [Global Address Search] key and specify the address.
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Scan Special Modes OK Erase Timer Suppress Background 4 1/2 Dual Page Scan Program Touch the [Suppress Background] key. Read the message that appears and then touch the [OK] key. Card Shot OK Special Modes Cancel Suppress Background OK Select the suppress background setting. (1) Adjust the background suppression level. Light areas of the original may be suppressed as background. 1 Three levels are available for the contrast.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ).
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Original Transmission Front Back • When using card shot, the original must be placed on the document glass. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original face down on the document glass.
Scan Special Modes Erase Timer Suppress Background 4 1/2 Dual Page Scan Program Card Shot Special Modes Cancel Card Shot X Touch the [Card Shot] key. OK X 3/8 3 (1 8 1/2) inch 21/8 (1 8 1/2) inch OK Specify the original size. OK (1) Enter the original size. Size Reset • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys.
To Cc AAA AAA Address Review Global Address Search DDD DDD EEE EEE 7 1/1 BBB BBB CCC CCC Frequent Use Condition Settings Bcc FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ Sort Address Specify the destination. • Touch the one-touch key for the desired destination and then the [To] key. ☞SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) • To specify a destination address in a global address book, touch the [Global Address Search] key and specify the address.
SCANNING MANY ORIGINALS AT ONCE (Job Build) When you have a large number of originals to transmit, this function lets you separate the originals into sets. The sets are scanned in the automatic document feeder one set at a time and then sent together as a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets (100 sheets) that can be inserted in the automatic document feeder at once.
Scan Special Modes OK Mixed Size Original Job Build 4 File Slow Scan Mode 2/2 Select job build mode. (1) Touch the the screens. keys to switch through If you selected Internet fax mode, go to the 3rd screen. Quick File (2) (3) (1) (2) Touch the [Job Build] key so that it is highlighted. (3) Touch the [OK] key. Ready to send. Scan Mode Switch Resend Scan Send 81/2x11 Address Book Auto Image Settings Address Entry Send Settings Special Modes Touch the [Address Book] key.
1 10 or Insert the next set of originals and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). Press the [START] key pressed in step 7. Repeat until all originals have been scanned. 8 The exposure and resolution can be changed between sets of originals. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End] Touch the [Read-End] key in the touch panel.
SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Ready to send. Scan Mode Switch 3 Resend Scan Send Touch the [Special Modes] key. Address Book Auto 11x17 Image Settings Address Entry Send Settings Special Modes File Quick File Scan Special Modes OK Mixed Size Original Job Build File 2/2 Slow Scan Mode Select the mixed size original setting. (1) Touch the the screens. If you selected Internet fax mode, go to the 3rd screen.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. A beep will sound to indicate that scanning is finished. 7 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( To cancel scanning... Press the [STOP] key ( ). ) to cancel the operation. • If an original scan size is specified after selecting the Mixed Size Original setting, the original scan size setting will be enabled and the Mixed Size Original setting will be cleared.
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray. 1 Adjust the original guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed.
Scan Special Modes Select slow scan mode. OK 2/2 Job Build 4 Mixed Size Original File (1) Touch the the screens. Slow Scan Mode keys to switch through If you selected Internet fax mode, go to the 3rd screen. Quick File (2) (2) Touch the [Slow Scan Mode] key so that it is highlighted. (3) (1) (3) Touch the [OK] key. Ready to send. Scan Mode Switch Touch the [Address Book] key. Resend Scan Send 81/2x11 To directly enter a destination address, touch the [Address Entry] key.
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings for a scan transmission, they can be called up with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
Place the original. 1 1 Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Ready to send. Scan Scan Mode Switch 2 81/2x11 Resend Send Touch the [Special Modes] key.
or 6 Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). ) Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ).
FORWARDING A RECEIVED INTERNET FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the Internet faxes. The machine Forwarding Received Internet fax To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.
8 INTERNET FAX FUNCTIONS This chapter explains Internet fax communication functions, including the basic procedure for receiving Internet faxes and the procedure for selecting conditions for printing a transaction report. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. If so, the faxes are automatically retrieved and printed. *The default setting is once in five minutes.
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. 1 Mode Switch Scan Image Settings Internet Fax Send Settings Fax USB Mem. Scan Address Book Change to Internet fax mode. Address Entry (1) Touch the [Mode Switch] key. Special Modes (2) Touch the [Internet Fax] key. File PC Scan Data Entry Quick File (2) (1) Ready to send.
PRINTING FAXES RECEIVED TO MEMORY "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when Internet faxes are received. Received data is stored. Enter password via the 10-key. Cancel When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission 1 1 2 Landscape-oriented originals 2 Transmission 1 1 2 2 1 Place the original(s). • The 2in1 function cannot be used when the originals are larger than 8-1/2" x 11" (A4) size. • When placing the originals, orient them as explained below. Originals Document glass Place the original face up.
2 Mode Switch Scan Image Settings Internet Fax Send Settings Fax Address Book USB Mem. Scan Change to Internet fax mode. Address Entry (1) Touch the [Mode Switch] key. Special Modes (2) Touch the [Internet Fax] key. File PC Scan Data Entry Quick File (2) (1) Ready to send. 3 Resend Internet Fax Scan Mode Switch 81/2x11 Image Settings Send Touch the [Special Modes] key.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key.
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
(2) (1) OK Special Modes Cancel Transaction Report Always Print 5 Print at Error OK Select print conditions. (1) Select the print conditions. (2) Touch the [OK] key. Do not Print Print Original Image • When the [Print Original Image] checkbox is selected transaction report. , part of the transmitted original is included on the • Touch the [OK] key next to the [Cancel] key to complete the setting and return to the screen of step 4. Ready to send.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key.
CHECKING THE ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report. You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200, or at a specified time (once a day only).
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax. PC-I-Fax transmission For information, see the PC-Fax driver Help.
SCANNING FROM A COMPUTER (PC SCAN MODE) 9 BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to execute scanning from your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan. By contrast, scanning at the machine is most useful for continuous scanning of multiple originals.
[At your computer] Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 3 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 4 (1) (2) Select [Acquire Image] from the [File] menu. The scanner driver opens.
Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a two-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Select scanning settings while viewing the image. 7 [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values. Pixels, mm, or inches can be selected for the units of the numerical values.
[At the machine] This machine is in the PC scan mode. Do not remove the original. 9 Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 10 Touch the [Exit] key in the touch panel.
MODEL: MX-FXX1 Facsimile Guide
TABLE OF CONTENTS w ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 3 ENTERING A FAX NUMBER WITH THE NUMERIC KEYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 BEFORE USING FAX MODE CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 • CALLING UP A STORED DESTINATION . . . . . . 37 • CHECKING AND DELETING ENTERED DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . .
6 • DELETING A DOCUMENT FROM THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 TRANSACTION REPORT . . . . . . . . . . . . . . . . . . . . . 57 • CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . .
10 • Fax Polling Security . . . . . . . . . . . . . . . . . . . . . . 185 IF THE MACHINE IS MOVED List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 186 CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED . . . . . . . . . . . . . . . . . . . . . . . . 124 • CONNECTION TO THE TELEPHONE LINE . . . 124 • SETTING THE TELEPHONE LINE TYPE . . . . . 125 • MAKING SURE THAT THE MAIN POWER IS ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on the operating system, please refer to your operating system manual or the online Help function. • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact one of the SHARP service centers listed in the Safety Guide.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 BEFORE USING FAX MODE This chapter provides basic information that is necessary in order to use fax mode. BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode.
BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (7) (8) (9) (1) Ready to send. (2) Fax Mode Switch (3) Speaker Resend Address Book (10) Image Settings Sub Address (11) (4) Memory TX Special Modes (5) Direct TX File (6) Auto Reception Fax Memory:100% (12) Quick File (13) (1) The icon at the left (2) (9) This shows various messages and the destinations that have been entered. Touch this key to redial a fax number.
Customizing displayed keys Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Setting" in the system settings for Fax (administrator). Example: When the Dual Page Scan, Erase, and Address Review keys are selected as the customized keys. Ready to send.
Checking what special modes are selected The The The key appears in the base screen when a convenient function (special mode) or two-sided scanning is selected. key appears in the base screen when one or more special modes are selected. key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Ready to send.
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (3) (4) (5) Ready to send. (1) To (2) Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI 1/1 JKLMN OPQRST UVWXYZ (7) [To] key (8) (4) [Cc] key (9) Sort Address [Address Review] key [Global Address Search] key Page change keys (10) Index tab key Touch this to change indexes of the one-touch key display.
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. 1 Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Change the mode. Mode Switch Scan Image Settings Internet Fax Send Settings Fax Address Book Address Entry Change to fax mode. Touch the [Mode Switch] key and then touch the [Fax] key. ☞ BASE SCREEN OF FAX MODE (page 6) Special Modes USB Mem.
Select convenient special modes Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Touch the [Special Modes] key to select special modes such as timer transmission and the erase function. Touch the [File] key or [Quick File] key to select the document filing function.
2 BASIC TRANSMISSION METHODS This chapter explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
To fax thick originals or pages of a book, use the document glass. The transmission will be reserved after all pages are scanned (memory transmission). ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 21) 1 1 Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
PLACEMENT ORIENTATION OF THE ORIGINAL When an 8-1/2" x 11" (A4) original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Image rotation). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated. Transmission 8-1/2" x 11"(A4) 8-1/2" x 11"R (A4R) image is transmitted.
TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted.
WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled. Wait briefly and then try sending the fax again. To cancel transmission... Cancel a transmission job in the job status screen.
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. 1 Indicator line Place the originals face up in the document feeder tray with the edges aligned evenly. Place the originals face up. Insert the originals all the way into the document feeder tray. The stack height must not be higher than the indicator line (maximum of 100 pages).
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 1 Indicator line Place the originals face up. Insert the originals all the way into the document feeder tray. The stack height must not be higher than the indicator line (maximum of 100 pages). Ready to send. Fax Mode Switch 2 Place the originals face up in the document feeder tray with the edges aligned evenly.
• Only one destination can be entered. • The following functions cannot be used with direct transmission: Programs, timer transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. • If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will wait until the previous transmission is finished.
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Press the [BLACK & WHITE START] key ( ). 3 Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key ( ). Repeat until all originals have been scanned. 4 • The resolution and exposure can be changed for each original that is scanned. • If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End] Read-End 5 Touch the [Read-End] key.
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
TRANSMISSION BY REDIALING (RESEND) The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send.
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is made. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original. 1 1 Place the original face up in the document feeder tray, or face down on the document glass. When the document glass is used, only one page can be transmitted. Ready to send.
• When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings for Fax (Administrator): Speaker Settings (page 178) The default volume level of "Speaker" can be changed in the "Speaker Settings".
CHANGING THE RESOLUTION AND EXPOSURE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto 81/2x11 Auto Reception Original Fax Memory:100% Address Book Display the resolution settings screen. Sub Address (1) Touch the [Image Settings] key.
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Fax Mode Switch Auto Exposure Image Settings Standard Resolution Memory TX 1 Direct TX Auto 81/2x11 Auto Reception Original Fax Memory:100% Address Book Display the exposure settings screen. Sub Address (1) Touch the [Image Settings] key. Special Modes File Special Modes (2) Touch the [Exposure] key.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce Sending) When the original is placed, its size is automatically detected and displayed in the base screen. When an 8-1/2" x 11" (A4) original is placed, 8-1/2" x 11" is displayed as the "Scan" size and "Auto" is displayed as the "Send" size. Ready to send.
SPECIFYING THE SCAN SIZE OF THE ORIGINAL Specifying the size using paper sizes Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto 81/2x11 Auto Reception Original Fax Memory:100% (1) Display the original settings screen. Sub Address (1) Touch the [Image Settings] key. Special Modes File Special Modes (2) Touch the [Original] key.
Specifying the size with numbers Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto 81/2x11 Auto Reception Original Fax Memory:100% (1) Display the original settings screen. Sub Address (1) Touch the [Image Settings] key. Special Modes File Special Modes (2) Touch the [Original] key.
SPECIFYING THE SEND SIZE Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The enlargement/reduction ratio that is set using this procedure will be automatically cleared after the transmission is completed. The send size cannot be specified when the scan size is [Long Size] or is specified by numbers.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-sided original) This function is convenient when you wish to fax both sides of a document. The automatic document feeder will automatically scan both sides of the document. Transmission Two-sided original Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto 81/2x11 Auto Reception Original Fax Memory:100% (1) Front and back are sent as two pages Address Book Display the original settings screen.
3 ENTERING DESTINATION FAX NUMBERS This chapter explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by calling up a previously stored fax number using the Address Book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and enter the correct number.
CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. A destination fax number is called up by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to call up all the numbers by simply touching the key. This is called "group dialing". This dialing method is convenient when you wish to send a fax to (or poll) multiple fax destinations.
CALLING UP A STORED DESTINATION Follow the steps below to select a destination from the Address Book. Ready to send. Fax Mode Switch 1 Speaker Scan Send Address Book 81/2x11 Touch the [Address Book] key. The address book screen will appear.
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also remove a destination from the list of selected destinations.
DISPLAYING ONLY FAX OR GROUP DESTINATIONS You can change the Address Book screen to show only one-touch keys that have fax destinations stored or one-touch keys that have multiple destinations stored. The procedure for selecting destinations does not change. To 1 Condition Settings Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE ABCD Tab Switch Address Type User Touch the [Sort Address] key.
CHANGING THE INDEX The index displayed in the Address Book screen can be changed to a custom index. To 1 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE ABCD Tab Switch Address Type User 1/1 Touch the [Sort Address] key. Address Review Global Address Search FFF FFF Frequent Use ABC 2 Condition Settings Cc EFGHI JKLMN OPQRST UVWXYZ Sort Address OK All E-mail Internet Fax Group FTP/Desktop Fax Change to the custom index. (1) Touch the [User] key. (2) Touch the [OK] key.
CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server that has fax numbers is configured in the Web pages, you can look up a destination fax number in a global address book. Ready to send. Fax Mode Switch 1 Speaker Scan Touch the [Address Book] key.
(2) To Select the destination. (1) Condition Settings Cc Details XXX XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 Address Review (1) Touch the key of the desired destination. (2) Touch the [To] key. Search Again This enters the selected destination. If you wish to enter another destination, repeat steps (1) and (2) above. Address Book • The number of characters that can appear in a destination key is 20 characters for a name or 22 digits for a fax number.
USING A SEARCH NUMBER TO CALL UP A DESTINATION A destination stored in one-touch key in the Address Book can be called up using the base screen of fax mode or in the Address Book screen. Ready to send. Fax Mode Switch 1 Scan 81/2x11 Speaker Send Resend Address Book Sub Address Memory TX Special Modes Auto Reception Fax Memory:100% key. Auto Image Settings Direct TX Touch the key. This can be done in the File Quick File Enter the 3-digit search number of the destination with the numeric keys.
CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
4 FAX RECEPTION This chapter explains the basic procedures for receiving a fax. RECEIVING FAXES When "Auto Reception" is enabled, the machine will receive faxes automatically. The fax reception mode is displayed in the base screen. Ready to send. Speaker Fax Mode Switch This shows the current fax reception mode and the amount of free memory remaining.
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. Beep The machine rings and automatically receives the fax. When reception ends, a beep sounds. 1 • System Settings for Fax (Administrator): Speaker Settings (page 178) This is used to change the volume and tone of the reception beep.
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) You can turn off automatic printing of received faxes (Hold Setting for Received Data Print). When this function is enabled, received faxes will not be printed automatically; a password entry screen will appear instead. Password entry screen Received data is stored. Enter password via the 10-key. Cancel To print a received fax, enter the password that is programmed for this function (4 digits) with the numeric keys.
5 CHECKING THE STATUS OF FAX JOBS This chapter explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((3) below).
Items displayed in keys in the job queue The following information appears in the keys in the job queue of the job status screen. 3 (1) (2) (1) Waiting AAA AAA (3) (6) Displays the number (position) of the job in the job queue. (6) Status Shows the job status. • Job in progress When the job currently being transmitted is finished, each job moves up one position in the job queue.
Items displayed in keys of completed jobs The following information appears in the keys of completed jobs in the job status screen. CCC CCC (1) (1) 10:08 11/01 000/001 (2) (5) (5) Status Shows the job status. • Completed job This indicates the type of job. Icon (4) (3) Mode icon Printed Job type Message Status "Send OK" Transmission completed. Fax reception "In Memory" Reception completed but the fax has not been printed.
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below. Fax reception jobs While a fax is being received, "Receiving" appears in the job queue screen. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Details] key. The job details screen will appear (see below). Detail of Broadcast0001 Fax No.
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS 1 Pages Set Time Broadcast0001 10:00 11/01 000/010 Connecting Broadcast0002 10:05 11/01 000/005 Waiting AAA AAA 10:08 11/01 000/001 Waiting 0312345678 10:30 11/01 000/001 Waiting Select the fax job that you wish to cancel.
GIVING PRIORITY TO A RESERVED FAX JOB When multiple fax jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
6 PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT This chapter explains how to print out and check the results of transmissions and receptions. TRANSACTION REPORT A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The conditions for printing a transaction report can be changed. The conditions can also be changed for only a single transmission.
CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow the steps below to select the condition for printing a transaction report. When the transmission is finished, your setting will be cleared. Ready to send.
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW.
IMAGE SENDING ACTIVITY REPORT You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 transactions. You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200, or at a specified time (once a day only).
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW.
7 CONVENIENT FUNCTIONS This chapter explains convenient functions for sending and receiving faxes. SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation.
Ready to send. Fax Mode Switch Speaker Scan Enter the first destination fax number. Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX It is convenient to use a group key to enter the destinations. Quick File (1) (3) (3) Touch the [To] key.
(1) Address Review 001 AAA AAA 002 BBB BBB 003 CCC CCC 004 DDD DDD 005 EEE EEE 006 FFF FFF To (2) Check the destinations. OK (1) Check the destinations. (2) Touch the [OK] key. 1/1 Cc To cancel an entered destination... 4 (1) Touch the key of the destination that you wish to cancel. OK Address Review 001 AAA AAA 002 BBB BBB 003 CCC CCC 004 DDD DDD 005 EEE EEE 006 FFF FFF To 1/1 (2) Touch the [Yes] key. If you do not wish to cancel the destination, touch the [No] key.
Resending to unsuccessful destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. Press the [JOB STATUS] key.
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Fax Special Modes OK Touch the [Timer] key. 1/3 Program 3 Dual Page Scan Erase Timer Card Shot 2in1 Special Modes OK Cancel Timer Day of the Week OK Set the time with the keys. (1) Specify the day. Time --- 0 (1) 00 hh. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. mm. (2) (3) (2) Specify the time (hour, minute) 4 Select the time in 24-hour format. (3) Touch the [OK] key.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key.
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. Scanning a thick book Not using the erase function Using the erase function Shadows appear here. Shadows appear in the image. No shadows appear. Erase modes Edge erase This erases shadows that appear at the edges of the image when thick originals or books are faxed.
Fax Special Modes Touch the [Erase] key. OK 1/3 Program 3 Erase Timer 2in1 Dual Page Scan Card Shot Special Modes Cancel Erase Edge Erase Center Erase OK Select the erase settings. OK (1) Touch the desired erase mode. Edge Edge+Center Erase 1/2 Select one of the three erase modes. (0 1) inch (2) Set the erasure width with 4 (1) (2) . 0" to 1" (0 mm to 20 mm) can be entered. (3) (3) Touch the [OK] key. Touch the [OK] key next to the [Cancel] key to complete the settings.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key.
TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
Fax Special Modes OK 1/3 Program 3 Dual Page Scan Erase Timer Card Shot 2in1 (1) Ready to send. Fax Mode Switch (2) Touch the [OK] key. Resend Send Address Book 11x17 (1) Touch the [Dual Page Scan] key so that it is highlighted. (2) Speaker Scan Select Dual Page Scan. Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination.
• To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Center Erase" and "Edge + Center Erase" cannot be used.) • This function cannot be used in combination with the following functions: 2in1, Card Shot, Job Build Mode, Mixed Size Original To cancel Dual Page Scan... Touch the [Dual Page Scan] key in the screen of step 3.
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Originals (portrait) Transmission 1 1 2 Originals (landscape) 2 Transmission 1 1 2 2 This function cannot be used in direct transmission mode or when the speaker is used to dial.
1 Place the original. When placing the originals, orient them as shown below. Originals 1 Document feeder tray Document glass (Place the originals face up.) (Place each original face down.) Portrait originals 1 1 1 2 1 1 Landscape originals 1 2 Ready to send.
Ready to send. Fax Mode Switch Resend Speaker Scan Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) You can scan the front and reverse sides of a card and send them as a single page. Transmission Front Back • When using card shot, the original must be scanned on the document glass. • This function cannot be used in direct transmission mode. Place the original (card) face down on the document glass. 1 Ready to send. Speaker Fax Mode Switch 2 Resend Touch the [Special Modes] key.
Special Modes C1 C2 X 3 3/8 (1 8 1/2) inch 2 1/8 (1 8 1/2) inch (1) Enter the original size. OK Cancel Card Shot X Enter the original size with the key. OK Size Reset • With the [X] key highlighted, enter the X (horizontal) length of the original with the keys. • Touch the [Y] key and enter the Y (vertical) length of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
STORING FAX OPERATIONS (Programs) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be called up and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) size documents are distributed to branch offices in various regions once a month.
• Programs are stored, edited, and deleted using "Address Control" in the System Settings for fax. ☞ Storing a Program (page 144) • The following settings can be stored in program. Destinations: One-touch keys, group keys, search numbers Original settings: Resolution and exposure settings Special modes: Polling reception, Erase, Dual Page Scan, 2in1 F-code communication: A destination that includes an F-code can be stored to perform an F-code operation. • The following settings cannot be stored in programs.
Program:program C 0312345678 Fax Scan Mode Switch 81/2x11 Image Settings Select additional settings. Select any settings or functions that you wish to use that cannot be stored in a program. Send Auto Special Modes 5 File Auto Reception Fax Memory:100% Quick File Functions stored in the program cannot be canceled here. Press the [BLACK & WHITE START] key ( ). 6 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned.
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) You can have your sender information (date, time, sender name, sender fax number, number of pages) automatically added to the top center of each fax page you transmit. Example of the sender information printed OCT/03/2005/Mon 3:00 PM AAAAA FAX No. 0123456789 P.001/001 (1) (2) (3) (4) (1) Date, time: The date and time of transmission. (2) Sender name: The sender name programmed in the machine.
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Number Select) You can select the sender information printed on a transmitted fax from a list of stored senders. (The selection only applies to the current transmission; after the tranmission is completed, the selection is cleared.) Ready to send.
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 11x17 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. 1 Adjust the document guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed. Ready to send.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate a many-page original into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of sheets that you wish to fax exceeds the maximum number of sheets (100 sheets) that can be inserted in the automatic document feeder at once.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto 81/2x11 Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission. (3) The fax is received. Transmission (2) The previously prepared document is transmitted.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX File Auto Reception Fax Memory:100% Quick File (3) Pause If you wish to enter multiple fax numbers, repeat steps (2) and (3) above to enter each number.
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). Ready to send. Speaker Fax Mode Switch 1 Resend Touch the [Speaker] key.
Speaker 0312345678 Fax Mode Switch Resend Address Book Image Settings Fax Receive Special Modes Speaker Volume File Fax Memory:100% Quick File (1) 4 Fax Special Modes (3) (1) Touch the [Special Modes] key. (2) Touch the the screens. keys to switch through (3) When you hear the fax tone, touch the [Polling] key. The fax is received. OK Transaction Report Polling Receive the fax.
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into the memory box for polling memory. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. (1) Requests fax transmission.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION Follow these steps to scan a document into the memory box (Public Box) for polling transmission. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send.
OK Memory Box - Data Store (1) Touch the key for the desired number of times. Once 6 Specify the number of polling times. Unlimited (1) Touch the [Once] key if you want the document cleared from memory after it is transmitted. Touch the [Unlimited] key to allow polling an unlimited number of times. (2) (2) Touch the [OK] key. Select image settings and special modes. Public Box Press [Start] to scan original.
PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. Ready to send.
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the public box when it is no longer needed. Ready to send. Speaker Fax Mode Switch 1 Sub Address Memory TX Special Modes File Auto Reception Fax Memory:100% Quick File Fax Special Modes OK Transaction Report 2 Own Number Select Cancel Delete Data Cancel Box 3 Box 4 Box 5 Box 6 Touch the [Delete Data] key.
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Transfer the received data to another device? No 4 Yes Touch the [Yes] key. Your machine dials the destination machine and transmits the fax. If a password entry screen appears after the [Yes] key is touched, "Hold Setting For Received Data Print" has been enabled for received faxes. Enter the password with the numeric keys to begin forwarding. ☞ PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 47) To cancel forwarding... Touch the [No] key.
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document on a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received fax To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.
8 PERFORMING F-CODE COMMUNICATION This chapter explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication.
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings for fax. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box. After you have created a memory box, inform the other party of the sub-address and passcode of the box.
F-CODE DIALING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialed. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or group key.
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print an F-code confidential fax, the print passcode must be entered.
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX (3) Touch the one-touch key in which the destination fax number and F-code are stored. (3) Touch the [To] key.
PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. Beep A beep sounds when reception ends. 1 Ready to send. Speaker Fax Mode Switch 2 Memory TX Special Modes File Quick File Fax Special Modes OK Transaction Report 3 Own Number Select Cancel Delete Data Box 3 Box 4 Box 5 Box 6 Touch the [Print Data] key.
Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " 6 ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear. Return to the entry screen. You can touch the [Cancel] key to return to step 5. 7 Press the [BLACK & WHITE START] key ( ). • The confidential fax is automatically given priority in the print job queue. • The fax is automatically cleared from the memory box after printing.
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Ready to send. Speaker Fax Mode Switch Enter the destination fax number. Resend (1) Touch the [Address Book] key. Address Book Image Settings Sub Address Memory TX Special Modes Direct TX (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Touch the one-touch key in which the fax number and F-code of the relay machine are stored.
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place. The document to be transmitted must be scanned into an F-code polling memory box.
Fax Special Modes OK Transaction Report 3 Own Number Select Memory Box Polling Cancel Delete Data 5 Print Data Cancel Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Touch the [Data Store] key. Confidential Reception Polling Memory Print Data keys to switch through (1) Memory Box Data Store (1) Touch the the screens. (2) Touch the [Memory Box] key. (2) 4 2/3 Select memory box. 1/1 Box 7 Touch the key of the F-code memory polling box.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key. 8 To cancel scanning... To cancel scanning, press the [STOP] key ( ) during scanning.
PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box (public box) by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Ready to send.
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Ready to send.
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code memory box (relay broadcast) in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce phone costs.
Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book 81/2x11 Auto Image Settings Sub Address Memory TX Special Modes Direct TX (3) Touch the one-touch key in which the fax number and F-code of the relay machine are stored. (3) Touch the [To] key.
RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code memory box (relay broadcast) in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
9 USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension phone connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine. As an example, you can make a phone call using the existing phone, speak to the other party, and then press the [BLACK & WHITE START] key ( ) to fax an original that has been placed to that party.
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone. 1 Signal the machine to start fax reception. 2 Press on the keypad of the extension phone. Replace the extension phone.
10 IF THE MACHINE IS MOVED This chapter explains connections and changes to settings that are necessary in the event that the machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the machine is moved to a different location or the fax number changes, check the following items and change the following settings: Telephone line connection, telephone line type setting, check the main power, check the date and time, change your sender fax number setting.
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Make sure that "Dial Mode Setting" is set to "Auto Select" in the system settings for fax (administrator). The machine will automatically set the dial mode to the type of line you are using. Your telephone line type can also be set manually.
CHECKING THE DATE AND TIME To check if the date and time are set correctly in the machine, follow the steps below. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Default Settings] key. Touch the [Clock] key.
x 11 SYSTEM SETTINGS FOR FAX This chapter explains System Settings that are related to fax mode. For information on other system settings, see the System Settings Guide. System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. Operation panel PRINT DOCUMENT FILING READY DATA LINE DATA IMAGE SEND COPY SYSTEM JOB STATUS SETTINGS LOGOUT [SYSTEM SETTINGS] key When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item in this screen that you wish to configure.
When User Authentication is Enabled When "User Authentication Setting" is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting". If one of the following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings. For more information, see the System Settings Guide. Please enter your login name / password.
Please select a user to be logged in. 2 Back User 0001 User 0002 User 0003 User 0004 User 0005 User 0006 User 0007 User 0008 All Users ABCD EFGHI JKLMN • You can touch the corresponding user. Select the user.
Login by user number Enter your user number with the numeric keys. Enter your user number. Each entered digit will be displayed as " 1 ". Touch the [OK] key. Enter your user number. OK Admin Login 2 • When an user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used.
System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 165). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page X Program Program Name – Settings • Address – • Resolution – • Exposure – • Special Modes – X Modify / Delete 144 – 146 • Box Name – 149 • Sub Address – ● F-Code Memory Box X Store Polling Memory Confidential • Box Name – • Sub Address – • Print PIN – 151 Relay Broadcast • Box Name – • Sub Address – • Recipient – 154 X Modify/Delete Polling Memory – Confidential – Relay Broadcast – 157 ● Custom Index X User 1 – X
List Print (User) A test page can be printed to check the machine settings. Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Address Control Storing a One-touch (Individual) Key for Fax The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be entered by simply touching the key. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • One-touch keys can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Fax] in [Address Type] and then store the address.
Next Direct Address / Individual E-mail Search Number Internet Fax Make sure that the [Fax] checkbox is selected . 001 1/2 Name If a checkmark does not appear, touch the [Fax] checkbox. Index Initial 5 Exit Fax Fax No. The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys.
Select the index. (2) (1) Next Direct Address / Individual Exit (1) Touch the key of the desired index. No.001 (2) Touch the [OK] key. OK Index Select the custom index where you register this address.
Next Direct Address / Individual E-mail 12 Internet Fax Registration is completed. Search Number 001 Name AAA AAA 1/2 Index Initial A Fax No. 0123456789 User 1 Next Direct Address / Individual E-mail 13 Touch the keys to switch through the screens. Exit Fax Internet Fax Search Number 001 Key Name AAA AAA Check the name of the key . Exit Fax The name appearing next to the [Key Name] key will be displayed in the one-touch key.
Next Direct Address / Individual E-mail 15 Internet Fax Search Number 001 Key Name AAA AAA Mode Exit Touch the [Exit] key. Fax Registration is completed. 2/2 33.6 kbps/None If you wish to store another destination... Touch the [Next] key and repeat the procedure from step 6.
Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • Group key can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Group] in [Address Type] and then store the address. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Next Direct Address / Group Search Number Group Name Exit (1) Touch the [Initial] key. BBB BBB Initial Index 6 Enter initials. 001 (2) Enter initials on the text entry screen that will appear. Address Key Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The initials you enter here determine the position of the one-touch key in the ABC index.
(2) (1) Direct Address / Group OK Select address. AAA AAA CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use 10 1/2 BBB BBB ABCD EFGHI JKLMN Select the desired destination. (1) Touch the keys of the desired destinations. The selected destinations are highlighted and stored in the group key. Direct Entry Address Review (2) Touch the [OK] key. 0 OPQRST UVWXYZ Sort Address • Touch the [OK] key. "Registration is completed." will appear.
Direct entry Direct Address / Group OK Select address. AAA AAA BBB BBB Address Review I-Fax CCC CCC Frequent Use Direct Entry E-mail • To enter a destination that is not stored in a one-touch key, touch the [Direct Entry] key, touch the [Fax] key, and enter the fax number. Fax ABCD EFGHI JKLMN OPQRST UVWXYZ Sort Address Checking addresses Direct Address / Group OK Select address to delete.
Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • The following settings can be stored in programs.
Next Program Exit Touch the [Settings] key. No.1 Program Name 6 Settings CCC CCC Address Resolution Exposure Special Modes (2) Enter program you require. Cancel Fax Mode Switch OK Address Book Image Settings Select settings for the program. (1) Select the destinations and settings that you wish to include in the program.
Modify/Delete a One-touch Key or Program Follow the steps below to edit or delete a one-touch key, group, or program. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Touch the [Address Control] key.
Edit/Delete ● Editing Individual (1) (2) E-mail Internet Fax Search Number 001 Name AAA AAA Exit Delete Direct Address / Modify/Delete Fax Edit the items in the same way as you stored them. 1/2 Index Initial A Fax No. 0123456789 (1) Touch the keys of the items that you wish to edit. (2) Touch the [Exit] key.
If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: • The key is used in a reserved transmission or a transmission that is in progress. • The key is included in a group key. • The key is included in a program. • The key is specified as an end receiving machine in an F-code relay broadcast transmission.
Programming an F-code Memory Box (Polling Memory) Follow the steps below to program a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication. • When programming a new memory box, a sub-address that is already programmed for another box cannot be used. However, the same passcode can be used for more than one memory box.
F-Code Memory Box / Polling Memory Next Enter a box name. Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the lowest number that has not yet been programmed. Sub Address 5 (2) Enter a box name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. F-Code Memory Box / Polling Memory Next Exit Touch the [Sub Address] key.
Programming an F-code Memory Box (Confidential) Follow the steps below to program a memory box for F-code confidential reception. The sub-address and passcode that you program in the memory box are necessary for the other machine to send a fax to your machine by F-code confidential transmission. In addition, you will also program a Print PIN in the memory box that will be used to print faxes received by confidential reception.
F-Code Memory Box / Confidential Next Enter a box name. Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the lowest number that has not yet been programmed. Sub Address Print PIN 5 (2) Enter a box name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. F-Code Memory Box / Confidential Next Exit Touch the [Sub Address] key.
F-Code Memory Box / Confidential Next Exit Specify a Print PIN. No.001 Cancel Print PIN Enter the print PIN via the 10-key pad,then press [OK]. OK (1) Enter a Print PIN (4 digits) with the numeric keys. " 9 " and "#" cannot be used. (2) Touch the [OK] key. (1) (2) Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest SHARP Service Department. F-Code Memory Box / Confidential No.
Programming an F-code Memory Box (Relay Broadcast) Follow the steps below to program a memory box for F-code relay broadcast transmission. The sub-address and passcode that you program in the memory box will be required when the other machine performs an F-code relay request transmission (asks your machine to relay a fax). In addition, you will also store the fax numbers of the end receiving machines (up to 30) in the memory box.
F-Code Memory Box / Relay Broadcast Next Enter a box name. Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the lowest number that has not yet been programmed. Sub Address Recipient 5 (2) Enter a box name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. F-Code Memory Box / Relay Broadcast Next Exit Touch the [Sub Address] key.
Specify the end receiving machines. F-Code Memory Box / Relay Broadcast OK Select address. AAA 1/2 BBB CCC DDD EEE FFF Frequent Use ABCD Direct Entry Address Review (1) Touch the keys of the end receiving machines. The end receiving machines are entered in the order that they are touched. 0 EFGHI JKLMN OPQRST UVWXYZ Sort Address (2) Touch the [OK] key. (2) (1) 9 • To directly enter the fax number of an end receiving machine with the numeric keys, follow the steps below.
Editing and Deleting F-code Memory Boxes 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Address Control] key. Touch the [F-Code Memory Box] key.
Example: Editing/deleting a memory box for polling memory F-Code Memory Box / Polling Memory Delete Exit No.001 Box Name Polling Memory Sub Address 000000/111111 6 To edit the box... Touch the key of the item that you wish to change and then change the item in the same way as you programmed it. When finished, touch the [Exit] key.
Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Address Control] key.
Fax Data Receive/Forward Fax Receive Settings Select the fax reception mode from the following modes • Auto Reception: When a call comes in, the machine rings and then automatically receives the fax. • Manual Reception: This can be used when an existing extension phone is connected to the machine. When a call comes in, you must answer on the extension phone and begin fax reception manually. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. When User Authentication is not Enabled When "User Authentication Setting" is not enabled, follow the procedure below to log in. For more information, see the System Settings Guide. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
System Settings Logout Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Logout User Control Energy Save Operation Settings Device Control Copy Settings Network Settings Printer Settings Image Send Settings Document Filing Settings Exit 1/3 Configure the desired system settings.
When User Authentication is Enabled When "User Authentication Setting" is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see the System Settings Guide. • When auto login is enabled, the login screen will not appear. ● Login by login name and password (and e-mail address*) (1) Touch the [Login Name] key.
Enter the administrator password. System Settings Cancel Admin Password OK (1) Touch the [Password] key and enter the administrator password. Enter the administrator password.(From 5 to 32 characters) 2 Password For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) (1) (2) Touch the [OK] key. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 3 This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key.
System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page 175 ■ Image Send Setting ● Operation Settings 175 X Default Display Setting Mode Fax Hold settings for a while after scanning has been completed Disable Switch Automatically to Copy Mode Screen Enable 175 X Initial Resolution Setting Apply the Resolution Set when Stored Disable Scanner 200x200 dpi Internet Fax *2 200x100 dpi Fax Standard X Default Exposure Settings 175 175 Exposure Auto Original Image Type (Configuring the setting
Item Factory default setting Page Disable Registering Destination on Web Page • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax*2 Disable • Fax Disable 177 Disable Registration Using Network Scan Tools X Settings to Disable Transmission Disable [Resend] on Fax/Image Send Mode Disable Selection from the Address Book • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax*2 Disable • Fax
Item Factory default setting Page 178 Speaker Settings • Speaker Middle • Ringer Volume Middle • Line Monitor Middle • Fax Receive Complete Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: 3 sec. • Fax Send Complete Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: 3 sec. • Fax Communication Error Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: Every 0.
Item Factory default setting Page A3 RX Reduce Disable 183 Anti Junk Fax Setting – 183 Fax Output Settings Varies depending on the machine configuration 184 X Fax Polling Security 185 Polling Security Setting Enable 185 Passcode Number Setting – 185 ■ List Print (Administrator) 186 ● Administrator Settings List X Copy – X Print – X Image Send – X Document Filing – X Security – X Common – X All Administrator Settings List – 186 ● Image Sending Activity Report*2
Item Factory default setting Page X Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable 187 Disable Registering Destination on Web Page • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable Disable Registration Using Network Scan Tools 187 Disable X Settings to Disable Transmissio
Operation Settings This section explains settings that are related to machine operation. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox and touch the [OK] key. * This does not include cases where the paper ran out during the job. This setting is used to prohibit the use of the covers and inserts function.
5 Touch the [OK] key. If you wish to change the name of the customized key, touch the [Key Name] key and enter the desired name. The customized keys in the base screen of the selected mode will change to reflect the settings. Ready to send.
Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting Disabling of Document Feeder One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Image Send Setting Scan, Internet fax, and fax settings are described below. Operation Settings Scan, Internet fax, and fax settings are described below. Touch the [Image Send Settings] key and then the [Operation Settings] key, and configure the settings. Default Display Setting Default Exposure Settings Five screen selections are available for the base screen that appears when you press the [IMAGE SEND] key, or when you press the [CLEAR ALL] key ( ) in image send mode.
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key. If a user attempts to enter the next address without touching the [Next Address] key, a double-beep alarm will sound and the entry will be rejected.
Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode.
Fax Default Settings The fax default settings can be configured to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Default Settings] key to configure the settings. Fax Own Name and Number Set Auto Wake Up Print Use this setting to enter the fax number of the machine and the name of the user. The entered name and number are printed at the top of each fax page you send.
Remote Reception Number Setting Fax reception can be activated from an extension phone connected to the machine by entering a 1-digit number and pressing the key twice on the phone's keypad. This number is called the remote reception number, and you can set it to any number from "0" to "9". Specify the number with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.
Distinctive Ring Detection If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern. You can set your machine to automatically receive faxes when your fax number is called by setting the pattern that corresponds to your fax number. Six selections are available.
Deleting a sender name Registration of Own Name Select This is used to store sender names used in "Own Number Select". ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Number Select) (page 85) Up to 18 numbers (maximum of 20 digits each) can be stored. Control numbers are from 01 to 18. The lowest number not yet in use is automatically assigned when you begin the storing procedure. This number cannot be changed. 1 2 Touch the [Modify/Delete] key. 3 Touch the [Delete] key.
Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. The number of recall attempts can be set to any number from 1 to 14, and the interval between attempts can be set to any number of minutes from 1 to 15. Specify each number with the keys. (To make the number change quickly, keep your finger on the or key.
Print Style Setting A3 RX Reduce This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. When this program is enabled and an A3 size fax is received, the fax is reduced to letter width before printing. When the program is enabled, W letter is considered to be the same size as A3, thus W letter faxes are also reduced before printing. To enable this setting, select the checkbox and touch the [OK] key.
Fax Output Settings These settings are used to select the number of copies and output tray for received faxes. When a finisher or a saddle stitch finisher is installed, the output tray and stapling can be selected. Touch the key of the desired output tray. Open the number of copies screen with the key. Enter number of copies to be printed with the numeric keys and touch the [OK] key.
Fax Polling Security The following settings are for regular polling memory using the Public Box. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Polling Security] key to configure the settings. Note that these settings do not apply to F-code polling memory. 3 Polling Security Setting When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been specified in your machine.
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Anti Junk Mail/Domain Name List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send • Document Filing • Security • Common • All Administrator Settings List Touch the desired key. Printing will begin.
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other). Image Send Settings Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations.
Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox and touch the [OK] key. Disable selection from the Address Book This is used to disable selecting the destination from the Address Book. To use this setting, select the checkboxes of the desired items from the followings and touch the [OK] key.
MODEL: MX-2300N MX-2700N Document Filing Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 2 • MANUALS PROVIDED WITH THE MACHINE . . . 2 1 3 SEQUENCE FOR USING A STORED FILE. . . . . . . . 22 • REGULAR SEQUENCE FOR USING A STORED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 • SEQUENCE FOR USING A STORED FILE WHEN USER AUTHENTICATION IS ENABLED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 DOCUMENT FILING OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 DOCUMENT FILING This chapter provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or fax transmission job, or the data of a print job, as a file on the machine's hard drive. The saved file can be called up and printed or transmitted as needed.
USES OF DOCUMENT FILING Several examples of how document filing can be used are provided below. Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing All the numerous original pages must be scanned again. The scanned original pages are stored on the hard drive. The file can be called up at any time.
BEFORE USING DOCUMENT FILING Before using File, it is convenient to create user names and Custom Folders. If user authorization is used, it is convenient to create My Folder. The user name, Custom Folders, and My Folder are created in the system settings. User Name The user name is configured in "User Registration" in the system settings (administrator). Custom Folder Custom Folders are created in "Document Filing Control" in the system settings.
Approximate number of pages and files that can be stored by document filing Examples of original types Color Full color original (Example: text and photo) Size: 8-1/2" x 11" (A4) Black and white Text original Size: 8-1/2" x 11" (A4) • A combined maximum of 1400 1-sided pages in black and white or 400 1-sided pages in color (for the above examples) can be stored in the main and Custom Folders. However, for the above black and white originals, the maximum number of files that can be stored is 1000.
IMPORTANT POINTS WHEN USING DOCUMENT FILING Note the following when using document filing: • Documents saved with [Quick File] are "Sharing" files that can be called up by anyone and printed or transmitted. For this reason, do not use Quick File for sensitive documents or documents that you do not want to be used by others. • When saving a file with "File", if you wish to prevent others from using the file, specify "Confidential" to enable the use of a password.
USING DOCUMENT FILING IN EACH MODE In copy, fax, or image send mode, the original can be saved as an image file on the hard drive at the same time it is copied or transmitted. In scan to HDD mode, the original can be stored as a file on the hard drive without being copied or transmitted. Copy mode The original is saved as an image file at the same time it is copied. Ready to scan for copy.
BASE SCREEN OF DOCUMENT FILING MODE When the [DOCUMENT FILING] key is pressed on the operation panel, the following screen appears. This screen is used to call up and use image files saved during copying or scanning.
2 SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as a image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode, "Quick File" can be selected to save an image of the document to the Quick File Folder.
Select copy settings and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). or • When copying begins, the scanned document image is saved to the hard drive. The selected copy settings are also saved. • To prevent accidental saving of the document, "The scanned data is stored in the quick file folder." appears as a message for 6 seconds after the [START] key is pressed.
SAVING A FILE WITH "File" When copying, printing, or transmitting a document in copy mode, print mode, or image send mode, "File" can be selected to save an image of the document to the Main Folder or a previously created Custom Folder. The image can be called up at a later time, allowing you to print or transmit the document without having to locate the original. As an example, the procedure for using "File" while copying is explained below. Place the original.
Select copy settings and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). or • When copying begins, the scanned document image is saved to the hard drive. The selected copy settings are also saved. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you placed the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 13). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for files. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name Confidential 1 Touch the [User Name] key.
Specifying a folder Cancel File Information Confidential 1 Touch the [Stored To:] key. OK Password User Name Name 1 File Name file-01 Stored to: Main Folder When user authentication is used, My Folder appears. If My Folder is not specified for the user that logged in, the Main Folder will appear. Select the folder.
STORING A DOCUMENT ONLY (Scan to HDD) Scan to HDD is used to store the image file of a scanned document in the Main Folder or a Custom Folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] key is touched in the base screen of document filing mode. Touch the keys described below as needed to select Scan to HDD settings. Ready to scan to HDD. Press [Start] to scan original.
Press the [DOCUMENT FILING] key. DOCUMENT FILING 2 HDD Status 3 Search File Store File Retrieve Scan to HDD File Folder Touch the [Scan to HDD] key. Quick File Folder External Data Access Mono2/Auto Color Mode Back Select Scan to HDD settings. If you do not wish to select settings, go to the next step. Job Detail Settings Auto 81/2X11 Original Special Modes File Information (1) (2) (1) Select the color mode, job detail settings, and the original size.
ORIGINAL SETTINGS FOR "Scan to HDD" Settings for Scan to HDD are described below. [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. When you have finished selecting the color mode, touch the [OK] key. Scan to HDD Color Mode OK Full Color Mono2/Auto Color Mode Color Auto 2 Color B/W Mono2 Grayscale The following settings can be selected for the scanning color when the [COLOR START] key ( WHITE START] key ( ) is pressed.
Exposure adjustment To adjust the exposure and select the exposure mode, touch the [Exposure] key. Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level. After selecting the settings, touch the [OK] key. (A) Scan to HDD Exposure (3) OK Moiré Reduction Auto Text/ Prtd.Photo Text/Photo Text Photo Printed Photo Map Manual 1 3 5 (2) (1) (1) Select the appropriate exposure mode for the original type.
[Original] key Selecting the original size and two-sided document scanning (1) Scan to HDD Original Scan Size Auto Auto 81/2x11 Original (2) 100% Store Size 81/A4 2x11 (4) OK Auto 2-Sided Booklet Image Orientation 2-Sided Tablet (3) (1) Touch the [Scan Size] key. If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size. (2) Touch the [Store Size] key.
3 USING STORED FILES This chapter explains how to call up a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE The basic procedure for calling up and using a stored file is explained here. The procedures and displayed screens vary depending on whether or not user authentication is enabled. See the sequence that applies to your situation. For information on user authentication procedures, see "USER AUTHENTICATION" in the User's Guide.
Touch the key of the folder that contains the desired file. Example: Searching from a Custom Folder Main Folder Custom Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 Back Search 1/1 ABCD All Folders EFGHI JKLMN OPQRST • To display the file selection screen of the Main Folder, touch the [Main Folder] key. • If you touch a folder key that has a password, a password entry screen appears. Enter the password (5 to 8 digits) for the folder with the numeric keys.
SEQUENCE FOR USING A STORED FILE WHEN USER AUTHENTICATION IS ENABLED The following explanation assumes that the user has already logged in using a user number or login name and password. The explanation also assumes that "My Folder" was specified when the "User Registration" settings were configured in the system settings (administrator). Press the [DOCUMENT FILING] key. DOCUMENT FILING Touch the [File Folder] key.
FOLDER AND FILE SELECTION SCREENS To call up and use a stored file, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine.
FILE SELECTION SCREEN The file selection screen of the Quick File Folder, Main Folder, and Custom Folders is explained below. (1) (2) Main Folder (3) (4) Custom Folder Search File Name (5) (6) Back 1 User Name Date file-01 Name 1 08/01/2005 file-02 Name 2 08/01/2005 file-03.
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. (1) (2) Cancel Job Settings Custom Folder Main Folder File Name Search file-01 Back 1 User Name Date file-01 Name 1 08/01/2005 file-02 Name 2 08/01/2005 Name 3 08/01/2005 1 file-03.
PRINTING A STORED FILE A file stored using document filing can be called up and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 If the file was stored using "File", touch the [File Folder] key. If the file was stored using "Quick File", touch the [Quick File Folder] key.
file-01 5 81/2x11 Name 1 F. Color Select the job. Print Send Property Change Move Delete Detail file-01 Auto Paper Select Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. Cancel Job Settings / Print 6 Touch the [Print] key. Cancel Job Settings 81/2x11 Name 1 F. Color If the [Print and Delete the Data] key is touched, the file will be deleted after printing. If the [Print and Save the Data] key is touched, the file will be saved after printing.
BATCH PRINTING All files that have the same user name and password can be printed at once. Search User 1 File Name Touch the [Batch Print] key. Back 1 User Name Date file-01 Name 1 08/01/2005 file-02 Name 2 08/01/2005 file-03.tiff Name 3 08/01/2005 1 1 All Files Filter by Job Batch Print Cancel Batch Print User 1 Touch the [User Name] key. All Files User Name 2 Change PRT.No. Password Print and Delete the Data Delete the Data Print and Save the Data Select the user name.
Cancel Batch Print User 1 All Files User Name Name 1 Change PRT.No. Password 4 Print and Delete the Data Print and Save the Data Delete the Data If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password will be selected. Enter password via the 10-key pad. CANCEL OK If you do not wish to enter a password, go to the next step.
SENDING A STORED FILE A file stored by document filing can be called up and transmitted. The transmission settings that were stored with the file are also called up, allowing you to resend the file using the same settings. If needed, you can also change the transmission settings. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 If the file was stored using "File", touch the [File Folder] key. If the file was stored using "Quick File", touch the [Quick File Folder] key.
Cancel Job Settings file-01 Name 1 81/2x11 Touch the [Send] key. F. Color Select the job. 5 Print Send Property Change Move Delete Detail Ready to send. Cancel Scan Mode Switch 6 Address Book Image Settings Address Entry Select transmission settings. For information on the settings, see "SEND SETTINGS SCREEN" (page 34). Send Settings file-01 AAA AAA F. Color or 7 Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ).
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" in the Facsimile Guide and "BASE SCREEN" in the Scanner Guide. Example of scan mode (1) (2) (3) (4) (5) Ready to send. Cancel Scan Mode Switch Address Book Image Settings Address Entry Send Settings file-01 Name 1 F. Color (6) (1) (7) (3) [Mode Switch] key (9) [Send Settings] key This key appears in scan mode and Internet fax mode.
PROPERTIES OF STORED FILES FILE PROPERTIES The protect setting can be selected for files saved with the document filing function. This prevents a file from being moved or automatically or manually deleted. Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected. Files saved to the Quick File Folder are all [Sharing].
Search User 1 File Name User Name Touch the key of the desired file. Back 1 Date 1 file-01 Name 1 08/01/2005 file-02 Name 2 08/01/2005 file-03.tiff Name 3 08/01/2005 All Files If a password is set for the selected file, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Batch Print Filter by Job Enter password via the 10-key pad.
MOVING A STORED FILE The folder in which a file is stored can be changed. (The file can be moved to a different folder.) Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 If the file was stored using "File", touch the [File Folder] key. If the file was stored using "Quick File", touch the [Quick File Folder] key. Search HDD Status File Store File Retrieve Scan to HDD File Folder Quick File Folder 2 If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4.
Touch the [Move] key. Cancel Job Settings file-01 Name 1 81/2 x11 F. Color Select the job. 5 Print Send Property Change Move Delete Detail Touch the [Move to:] key. Cancel Job Settings / Move file-01 Name 1 81/2x11 F. Color Select the folder the file is moved to. File Name file-01 Move to: Move 6 • A file cannot be moved to the Quick File Folder. • When the file name is changed, the file is moved to the new folder with the new name. The file is not copied to the new folder.
DELETING A STORED FILE Stored files that are no longer needed can be deleted. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 If the file was stored using "File", touch the [File Folder] key. If the file was stored using "Quick File", touch the [Quick File Folder] key. Search HDD Status File Store File Retrieve Scan to HDD File Folder Quick File Folder 2 If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4.
Cancel Job Settings file-01 Name 1 81/2x11 Select the job. 5 Print Send Property Change Move Delete Detail F. Color Touch the [Delete] key. When the [Delete] key is touched, a confirmation message appears. Touch the [Yes] key. Delete the file data? Name 1 file-01 No Yes A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential".
CALLING UP AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the Complete job status screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination. Press the [JOB STATUS] key.
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. BASIC SEARCH PROCEDURE The basic procedure for searching all folders on the hard drive is explained here. Searching is possible even when you only know part of the file name or folder name.
Using the user name to search (B) Search Select user name. Cancel Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 1 25 OK Default User Direct Entry Name 8 Name 7 All Users ABCD EFGHI JKLMN OPQRST UVWXYZ (A) ABC Group (C) (D) 4 There are four ways to select the user name: (A)Touch the one-touch key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B)Touch the [Default User] key.
Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 HDD Status To search the Main Folder or a custom folder, touch the [File Folder] key. To search the Quick File folder, touch the [Quick File Folder] key. Search File Store File Retrieve Scan to HDD File Folder Quick File Folder 2 If you touched the [Quick File Folder] key, go to step 4.
Using the user name to search (B) Search Select user name. Cancel Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 1 25 OK Default User Direct Entry Name 8 Name 7 All Users ABCD EFGHI JKLMN OPQRST UVWXYZ (A) ABC Group (C) (D) 6 There are four ways to select the user name: (A)Touch the one-touch key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B)Touch the [Default User] key.
