MODEL: MX-4100N MX-4101N MX-5000N MX-5001N DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM Quick Start Guide Before using the machine Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function. Printing Using the printer function. Faxing Using the fax function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive. System settings Configuring settings to make the machine easier to use.
OPERATION MANUALS AND HOW TO USE THEM 3 printed manuals and a manual in PDF format are provided with the machine. Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine (page 7) Quick Start Guide (this manual) To make a copy Copying (page 23) To print a file Printing (page 47) To send a fax Faxing (page 59) This manual provides easy-to-understand explanations of the functions of the machine in a single manual.
Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. Download the Operation Guide from the Web pages in the machine. Operation Guide For detailed information For the downloading procedure, see "Downloading the Operation Guide" (page 3).
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the all custom setting list in the system settings. SYSTEM SETTINGS System Settings Admin Password Exit List Print (User) Total Count Default Settings Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check (1) 1 Press the [SYSTEM SETTINGS] key. 2 Select the all custom setting list in the touch panel. (1) Touch the [List Print (User)] key.
ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Access the Web server in the machine to open the Web pages. Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine. Recommended Web browsers Internet Explorer: 6.0 or higher (Windows®) Netscape Navigator: 9 (Windows®) Firefox: 2.
TABLE OF CONTENTS CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Before using the machine PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Faxing BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61 CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62 CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Document filing DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96 QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98 APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .99 SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Before using the machine This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8 X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12 X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . .
PART NAMES AND FUNCTIONS (1) (2) (5) (1) (6) (1) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Operation panel (4) Output tray (centre tray) Copy jobs and print jobs are delivered to this tray. (When a finisher or saddle stitch finisher is installed, the output tray (centre tray) cannot be used.
(13) (14) (15) (16) (13) Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder. (14) Keyboard* This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. Use the keyboard to enter a password, file name, or other text. (17) (18) (19) (17) Bypass tray Special types of paper can be fed from the bypass tray.
OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted. Touch panel [JOB STATUS] key Print mode indicators Messages and keys appear in the LCD display.
Numeric keys [CLEAR] key These are used to enter the number of copies, fax numbers, and other numbers. Press this key to return settings such as the number of copies to "0". [LOGOUT] key ( ) When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line. [#/P] key ( ) Press this key to use a job program when using the copier function.
USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining. COPY [DOCUMENT FILING] key When you wish to print or send a file stored on the hard drive, touch this key to switch to document filing mode.
Checking the status of the machine The touch panel has a key for checking the status of the machine. "Job Status" display Display selection key This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear. The status display can be switched between "Job Status" and "MFP Status".
USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in.
HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. 1st screen 2nd screen (2) (1) (2) COPY COPY IMAGE SEND DOCUMENT FILING IMAGE SEND DOCUMENT FILING Home Screen Total Count Address Control Document Filing Control Paper Tray Settings My Menu 04/04/2010 11:40 (3) (1) [My Menu] key Touch this to move to the second home screen. (2) Mode select keys Use these keys to switch between copy, image send, document filing, and Sharp OSA modes.
IMAGE CHECK FUNCTION (PREVIEW) The image check function allows you to view scanned images and received faxes on the touch panel. Convenient uses of image check You can view images scanned for copying, fax / image send, and Scan to HDD of document filing. This allows you to check the effect of special modes and correct problems before copying or transmission takes place. "Printing only faxes that are needed" You can check a received fax before printing it.
PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass. Using the automatic document feeder When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.
CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "Paper Tray Settings" in "7.
Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper. Gently pull out the paper tray. If paper remains in the tray, remove it. Move the two guides on the tray.
Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. SYSTEM SETTINGS System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Document Filing Control USB-Device Check (1) Printer Condition Settings Exit 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray settings in the touch panel. (1) Touch the [Paper Tray Settings] key.
Loading paper in other trays Bypass tray The side to be copied on must be face down! When loading A3W, A3, or B4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes. Example: Loading an envelope Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Only the address side of envelopes can be printed on.
Large capacity tray The paper size of tray 5 can only be changed by a service technician. Gently pull out the paper tray. Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine. Do not load as shown below. 22 Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray.
Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24 X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 X 2-SIDED COPYING (Automatic Document Feeder) . . 26 X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27 X MAKING COLOUR COPIES (Colour Mode). . . . . . . . .
BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. (7) (8) Ready to scan for copy. Colour Mode (1) (10) 2-Sided Copy (11) Output (12) Plain A4 Exposure (4) Special Modes Full Colour (2) (3) (9) 0 1. 2. 3. 4. Auto A4 A4R B4 A3 5.
MAKING COPIES This is the most basic procedure for making copies. 1-sided original COPY IMAGE SEND 1 DOCUMENT FILING Ready to scan for copy. 0 1-sided copy Touch the [COPY] key. The base screen of copy mode appears. Special Modes Colour Mode Full Colour 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A4R B4 A3 Output File Quick File Copy Ratio Original Paper Select 100% Auto Auto A4 Plain Preview The side to be scanned must be face up! 2 Place the originals.
2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper. 1-sided original The side to be scanned must be face up! Special Modes Colour Mode Full Colour 1 Place the originals. 2 Select settings in the touch panel. 2-Sided Copy (1) Touch the [2-Sided Copy] key.
COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray. Original The side to be scanned must be face up! 1 Copy on heavy paper Place the originals. When using the document glass, place the original with the side to be scanned face down. The side to be copied on must be face down! Colour Mode Special Modes Full Colour 2-Sided Copy Plain A4 Exposure 1. 2.
Select settings in the touch panel. (Continued) (4) Touch the [Auto-AB] key. Paper Select Bypass Tray Type/Size Setting OK Heavy Paper 2 (5) Touch the [OK] key. (5) Size Type 12x18(A3W),11x17,8½x14 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R,B4 B5,B5R,216x330(8½x13) 11x17,8½x11 Auto-Inch Auto-AB (4) X420 Y297 Custom Size Manual (6) Touch the bypass tray key. OK Paper Select (7) Touch the [OK] key. (7) Bypass Tray Paper Tray 1. A4 Plain 2. A4R Plain 3. B4 Plain 4.
MAKING COLOUR COPIES (Colour Mode) When colour and black & white originals are mixed together, you can have the machine automatically detect whether each original is colour or black & white and make each copy accordingly. The procedure for copying with the colour mode set to "Auto" for automatic detection of colour and black & white is explained below. Original The side to be scanned must be face up! 1 Copy Place the originals.
SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. Light original The side to be scanned must be face up! 1 Exposure adjustment Place the originals. When using the document glass, place the original with the side to be scanned face down. Colour Mode Special Modes Full Colour 2 2-Sided Copy (1) Touch the [Exposure] key. Plain A4 Exposure 1. 2. 3.
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper. A4 The side to be scanned must be face up! 1 A3 Place the originals. When using the document glass, place the original with the side to be scanned face down. Colour Mode Special Modes Full Colour 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4.
3 Set the number of copies. Correct sets 4 Press the [COLOUR START] key or the [BLACK & WHITE START] key.
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. 55% Original The side to be scanned must be face up! 1 Ratio-specified copy Place the originals. When using the document glass, place the original with the side to be scanned face down. Colour Mode Special Modes Full Colour 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4.
3 Set the number of copies. Correct sets 4 Press the [COLOUR START] key or the [BLACK & WHITE START] key.
INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run. Original Printing Copies in progress from tray 4. Ready to scan for next copy job. Interrupt 7 1 Special Modes Colour Mode Full Colour 2-Sided Copy Exposure 1. 2. 3. 4. Auto A4 A4R B4 A3 Touch the [Interrupt] key while the machine is printing.
STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them. Storing a job program Exit Job Programs 1 Press the [#/P] key ( 2 Select settings in the touch panel. ). Press program number. 1 2 (1) Touch the [Store/Delete] tab.
Exit Job Programs 2 Press program number. 1 2 3 4 5 6 7 8 9 10 11 12 After selecting the job program, set the number of copies and press the [COLOUR START] key or [BLACK & WHITE START] key to begin copying. 1 4 Recall Touch the key of the desired job program. Store/Delete Deleting a job program Exit Job Programs 1 Press the [#/P] key ( 2 Select settings in the touch panel. ). Press program number. 1 2 1 3 (1) Touch the [Store/Delete] tab.
SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.
SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. Special Modes Colour Mode Full Colour (1) 2 2-Sided Copy (1) Touch the [Special Modes] key. Plain A3 Exposure 1. 2. 3. 4.
CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.
Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job. Using two machines to make a large number of copies (Tandem Copy) You can divide a copy job between two machines connected to the same network. This saves considerable time when running a large copy job.
Copying multiple pages onto one sheet of paper (Multi Shot) Use this function to copy two or four original pages onto one sheet of paper. 12 34 1 2 3 4 Copying a pamphlet (Book Copy) Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout. When a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.
Printing the date or a stamp on copies (Stamp) Date print Stamp Text Text Planning Meeting 1 2 3 Watermark AL Page Page number number CONFIDENTIAL DE NT I 04/04/2010 CO NF I Use this function to print the date, a stamp, the page number, or text on copies. In addition, specific text can be added to a copy as a watermark. A colour can be selected to print a stamp or text in colour.
Copying an A3 size original without cutting off the edges (A3 Full Bleed) Use this feature to make a full-size copy of an A3 original on A3W paper so that the edges are not cut off. The original must be placed on the document glass. Copying in the centre of the paper (Centring) Use this function to position the copy image at the centre of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.
Whitening faint colours in copies (Suppress Background) Use this function to suppress light background areas of a copy image. When making a copy of an original that has a light coloured background, this can be used to whiten the background. An image of this function is shown at the end of this manual. Adjusting the colour (Colour Balance) Use this function to adjust the colour balance in a colour copy. The densities of the four colours cyan, magenta, yellow, and black can be adjusted.
Copying originals that are different sizes (Mixed Size Original) For example, even when a B5 original is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper. B5 B5 A4 Copying thin originals (Slow Scan Mode) This function lets you scan thin originals, which are normally difficult to handle, in the automatic document feeder.
Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows Vista® in Windows® environments, and Mac OS X v10.4 in Macintosh environments. The window varies depending on the operating system version, the printer driver version, and the application. X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print a A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide. For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in "3. PRINTER" in the Operation Guide.
3 Select print settings. (1) Click the [Paper] tab. (1) (2) Select [A4]. (3) Click the [OK] button. (2) (3) 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) 1 Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.
Macintosh The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.
Printing a file 1 (1) Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, select [Print] from the [File] menu of SimpleText. (2) 2 (1) Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. (2) (3) The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) (2) Select print settings.
CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins. JOB STATUS Scan to Print Job (1) Job Queue Internet Fax Fax Job Sets / Progress Status Computer01 020 / 001 Printing Computer02 020 / 000 Waiting 002 / 000 (3) Waiting Copy 002 / 000 Waiting Copy 002 / 000 Waiting Copy 002 / 000 Waiting Copy 002 / 000 Waiting Copy 002 / 000 Waiting 0312345678 1 Press the [JOB STATUS] key. 2 Select settings in the touch panel.
SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 48) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example.
Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting.
CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper. 12 34 1 3 Fitting the print image to the paper (Fit To Paper Size) Use this function to enlarge or reduce the print image to fit the paper size.
Punching holes in output (Punch) Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher are installed.) Printing a colour image in greyscale (Black and White Print) Use this function to print colour images in greyscale. This lets you save colour toner when colour printing is not necessary, such as when you only need to check the contents of a document.
Faxing This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function. X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 60 X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 X CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 62 X CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . .
BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen. Ready to send. (1) (2) (3) (4) (5) Scan Internet Fax Address Book Original Direct TX Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Speaker Resend USB Mem.
SENDING A FAX The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images. Transmission Original COPY IMAGE SEND 1 DOCUMENT FILING Ready to send. Scan Address Book Direct TX Internet Fax Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Speaker Resend USB Mem. Scan PC Scan Auto Send: Transmission result Touch the [IMAGE SEND] key. The base screen of fax mode appears.
CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an A4 original at A3 size is explained below. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down.
3 Enter the fax number of the first destination. Correct a mistake 4 Press the [BLACK & WHITE START] key.
CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colours in an original to make the image clearer. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. Scan Address Book Internet Fax Fax USB Mem. Scan Scan: Original Auto A4 Send: PC Scan Auto 2 Select settings in the touch panel.
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down.
STORING A FAX NUMBER You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key). One-touch keys Group key A Corp.
Select settings in the touch panel. (Continued) System Settings Cancel Address Control (4) Address Type: Fax Search Number: 1 Address Name (Required): KKK KKK Initial (Optional): K (4) Select [Fax] from the "Address Type" select box. (5) Touch the "Address Name" text box. (1-999) A text entry screen appears. Enter the name of the destination. (5) (6) Key Name: Custom Index: OK (7) User 1 Register this Address to be added to the [Frequent Use] index. (6) Touch the "Initial" text box.
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding" in the system settings (administrator).
CONVENIENT DIALLING METHODS Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time. One-touch keys A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group. Scan Internet Fax Address Book Original Fax Scan: USB Mem.
Resending The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send. Scan Resend Speaker Internet Fax Address Book Fax Original Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Direct TX USB Mem. Scan A4 Auto Send: (1) Touch the [Resend] key.
Dialling using the speaker When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Telephone mode. Scan Address Book Speaker Volume Address Review Internet Fax Original Fax Scan: Exposure Auto Resolution Standard Speaker Resend USB Mem. Scan PC Scan Auto A4 Send: Auto Special Modes File Touch the [Speaker] key.
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The following procedure explains how to enter a fax number with the numeric keys and then select a destination that is stored in a one-touch key.
Select settings in the touch panel. (Continued) Address Review (5) Check the destinations and then touch the [OK] key. OK (5) 001 0123456789 To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key. 002 CCC CCC 1 1 To Cc 4 Press the [BLACK & WHITE START] key.
SPECIAL FAX MODES The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.
SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down.
CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when faxing books and other thick originals. Without erase Transmission Transmission With erase Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages.
Sending a large number of pages as a single transmission job (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission. Transmission Sending a fax directly from a computer (PC-Fax) A document on a computer can be sent via the machine as a fax.
Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function. X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 80 X BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 81 X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . .
NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. USB memory mode Scan modes Use this mode to save an image to USB memory To send an image to an e-mail address, use Scan to E-mail Internet fax mode To upload an image to an FTP server, use Scan to FTP Scan the original, and then... Use this mode to send a fax via the Internet The machine supports Direct SMTP.
BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen. (8) (1) (2) Scan Address Book Internet Fax Original Fax Scan: USB Mem.
SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. Scan transmission Original COPY IMAGE SEND Ready to send. Scan (2) Address Book Address Entry 1 DOCUMENT FILING (1) Internet Fax Original Exposure Resend Fax USB Mem. Scan Auto Scan: Send: Scanned image Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. PC Scan (2) Touch the [Scan] tab. Auto Auto The base screen of scan mode appears.
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. Scan Internet Fax Address Book Fax Original Address Entry Scan: Exposure USB Mem.
CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. Scan Address Book Address Entry Internet Fax Original Exposure Fax Scan: USB Mem.
CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in full colour TIFF format is explained below. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down.
STORING A DESTINATION The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the Operation Guide.
Select settings in the touch panel. (Continued) System Settings Address Control Cancel OK (9) E-mail Address (Required): AAA@xx.xxx.com (8) File Format: File Type: Black & White: PDF Compression Mode MMR(G4) (8) Touch the "E-mail Address" text box. A text entry screen appears. Enter the E-mail address that you want to store. (9) Touch the [OK] key. Medium Colour/Greyscale: Compression Ratio The items in the above step must be entered. For details on items entered, see "7.
CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. Scan Internet Fax Address Book Original Fax USB Mem.
Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send. Resend Internet Fax Scan Address Book Original Address Entry Exposure Fax Scan: USB Mem. Scan Auto A4 Send: (1) Touch the [Resend] key.
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.
SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an example.
SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down.
CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Scan Without erase Scan With erase Scanning an original as two separate pages (Dual Page Scan) Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.
Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission. Scan Sending two pages as a single page (2in1) Use this function to reduce two original pages to half their size and send them as a single page. This is a special function in Internet fax mode.
Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions. X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 98 X APPENDING INFORMATION WHEN STORING A FILE (File). . . . . . . . . . . . . . . . . . . . . .
DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed.
The document filing function is convenient in these situations In this situation... You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout. Colour Mode Special Modes Full Colour 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4.
QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. Colour Mode Special Modes Full Colour 2 Plain A4 Exposure 1. 2. 3. 4. Auto Output A4 A4R B4 A3 File (1) Touch the [Quick File] key.
APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. The side to be scanned must be face up! 1 Place the originals. When using the document glass, place the original with the side to be scanned face down. Special Modes Colour Mode Full Colour 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4.
Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. OK Stored to: (8) (8) Touch the [OK] key. Main Folder User 1 User 3 User 2 (7) 2 User 4 User 5 User 6 User 7 User 8 User 9 User 10 All Folders 1 ABCD File Information EFGHI JKLMN OPQRST UVWXYZ Cancel (9) Touch the [OK] key.
SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. COPY 1 DOCUMENT FILING IMAGE SEND Touch the [DOCUMENT FILING] key. The base screen of document filing mode appears.
PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. Select the file and print it. DOCUMENT FILING IMAGE SEND COPY (1) File Retrieve Scan to HDD HDD Status (1) Touch the [DOCUMENT FILING] key. Ex Data Access Main Folder User 1 (2) Touch the [Main Folder] key.
System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide. X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . .
SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen. The procedure for opening the system settings screen and the items in the screen are explained below. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.
System settings (administrator) The system settings (administrator)* are system settings that can only be configured by the administrator of the machine. To configure these settings, the administrator password must be entered. However, when user authentication is enabled, users who log in with certain user rights may be able to configure these settings without entering the administrator password. Check with your administrator.
SYSTEM SETTINGS MENU System Settings Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass) Address Control Address Book Custom Index Program F-Code Memory Box Fax Data Receive/Forward Fax Settings I-Fax Settings Printer Condition Settings
Image Send Settings Operation Settings Other Settings Default Display Settings Scan Complete Sound Setting Default Verification Stamp Address Book Default Selection The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Initial Resolution Setting Erase Width Adjustment Default Exposure Settings Disable Switching of Display Order Settings to Disable Registration Settings to Disable Transmission Own Name and Destination Set Scan Settings Othe
Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds. X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 110 X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . .
FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in the centre of the paper. 1 Place the originals. If the X dimension (width) of the document is less than 140 mm (5-1/2") or the Y dimension (height) is less than 131 mm (5-5/32"), place the original on the document glass.
Printing on an envelopes The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope. 1 Place paper in the bypass tray. 2 Tray Settings.
Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. Paper Empty 1 Check details on the job.
Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjusted in the system settings (administrator). Press the [SYSTEM SETTINGS] key on the operation panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] [Speaker Settings] - [Ringer Volume] in that order, and then select the desired volume.
REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the message will automatically clear. The blinking mark in the image at left indicates the approximate position of the misfeed.
Please note • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®. The screens may vary depending on the version of the operating system or the software application. • The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS X.
About the colour adjustments menu Images depicting "Colour Adjustments" in the special modes of copy mode are shown below. RGB Adjust Sharpness Red R+ Green G+ Blue B+ Soft Suppress Background Colour Balance C Cyan+ Y Yellow+ Brightness Darker Sharp M Magenta+ K Black+ Intensity Brighter Intensity - Intensity + For details on "Colour Adjustments", see "[Colour Adjustments] KEY" in "2. COPIER" in the Operation Guide.
MX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide PRINTED IN FRANCE TINSE4335GHZZ
