MODEL: MX-5500N MX-6200N MX-7000N User's Guide
MODEL: MX-5500N MX-6200N MX-7000N System Settings Guide
Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 • Manuals Provided with the Machine. . . . . . . . . . . . 5 1 3 Accessing the System Settings (Administrator) . . 29 • When User Authentication is not Enabled . . . . . . 29 • When User Authentication is Enabled . . . . . . . . . 30 SYSTEM SETTINGS System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 System Settings (Administrator) List . . . . . . . . . . .
Document Filing Settings . . . . . . . . . . . . . . . . . . . . . 82 • Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 • Document Output Options . . . . . . . . . . . . . . . . . . 84 List Print (Administrator) . . . . . . . . . . . . . . . . . . . . . 85 Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . . 87 Change Administrator Password . . . . . . . . . . . . . . 90 Product Key . . . . .
About This Manual Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
Manuals Provided with the Machine Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings that are used by general users, and settings that can only be configured by an administrator of the machine.
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book (1) Add ABC Freq.
2 SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel.
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 32). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
■ Paper Tray Settings Item Factory default setting Page 16 ■ Paper Tray Settings ● Tray Settings X Tray 1 Plain, 8-1/2" x 11" X Tray 2 Plain, 8-1/2" x 11" X Tray 3 Plain, Auto-Inch X Tray 4 X Tray 5*1 MX-LCX2: Plain, 8-1/2" x 11" MX-LCX3: Plain, 11" x 17" X Bypass Plain, Auto-Inch X Inserter*2 Plain, Auto-Inch 16 ● Paper Type Registration – 18 ● Auto Tray Switching Enabled 18 *1 When a large capacity tray is installed. *2 When an inserter is installed.
■ Printer Condition Settings Item Factory default setting Page 24 ■ Printer Condition Settings ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size 8-1/2" x 11" X Default Output Tray Varies depending on the machine configuration X Default Paper Type Plain Paper X Line Thickness 5 X 2-Sided Print 1-Sided X Color Mode Color X N-Up Print 1-Up X Fit To Page Enabled 24 ● PCL Settings X PCL Symbol Set Setting PC-8 X PCL Font Setting Internal Font, Courier X
■ Document Filing Control Item Factory default setting Page 26 ■ Document Filing Control ■ USB-Device Check Item Factory default setting – ■ USB-Device Check Page 27 ■ User Control Item Factory default setting Page 28 ■ User Control* ● Modify User Information – * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Total Count This function shows the page count in each mode. Touch the [Total Count] key to use the function. Job Count This displays or prints out the counts of all jobs. • 11" x 17" (A3) size paper is counted as two sheets. • Each sheet of paper used for automatic two-sided copying is counted as two pages (11" x 17" (A3) paper is counted as four pages). • An entered paper size of 5-1/8" (384 mm) or larger is counted as two pages. (Four pages when two-sided copying is used.
Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Use this to set the date and time in the machine's built-in clock. Clock Adjust Set the time. Item Settings Date&Time Settings Select and set the year, month, day, hour, and minute. Daylight Saving Time Setting Select whether or not daylight saving time is used.
List Print (User) Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings. List name Description All Custom Setting List This list shows the hardware status, software status, printer condition settings, system settings, and total counts. Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.).
Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Tray Settings Paper Tray Tray 1 Tray 2 Tray 3 Tray 4 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type 8-1/2" x 11", A4 In addition to the paper types of trays 1 and 2, Heavy Paper 1* Auto-Inch (12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R), Auto-AB (A3W, A3, B4, A4, A4R, A5R, B5, B5R, 8-1/2" x 13"), Custom Size-Inch, Custom Size-AB, 8K, 16K, 16KR Labels Auto-Inch (8-1/2" x 11", 8-1/2" x 11"R), Auto-AB (A4, A4
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Enable this setting when paper with a front and reverse side is used. Disable Duplex Enable this setting when paper is loaded that cannot used for two-sided printing.
Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. • For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93). Address Book Destinations can be stored in the address book for easy retrieval.
Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. • Fax: Store a fax number in a one-touch key. • Group: Store multiple addresses as a group for a broadcast transmission. Search Number Set a search number. The lowest available number is automatically entered.
Custom Index The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Settings Item Description Program Number Set the number to be assigned to the program. The lowest available number is automatically entered. To change the number, enter a number from 01 to 48. A number that has already been stored cannot be used. Program Name Enter a maximum of 36 characters for the program name. Address Select the address(es) to be used in the program from the address book. Up to 500 destinations can be stored in one program.
Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start The machine will connect to your mail server (POP3 server) and check for received Internet faxes.
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Selections for the line thickness setting Selection Percentage 0 1 2 3 4 5 6 7 8 9 Minimum line width* 50% 75% 90% 95% 100% 105% 110% 125% 150% * All lines are the minimum line width. PCL Settings This is used to set the symbol sets, fonts, and line feed code used in a PCL environment. Settings Item PCL Symbol Set Setting PCL Font Setting PCL Line Feed Code Wide A4 Description Selections Specify the symbol set used for printing. Select from 35 items.
Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Folder List Back Add Sort UP All Folders ABCD EFGHI JKLMN User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 User 9 User 10 OPQRST UVWXYZ 1 2 • [Add] key Use this to add a new custom folder.
Settings Item Description Folder Name Enter a name (maximum of 28 characters) for the custom folder to be created. A name cannot be stored if it is already being used for another folder. Initial of Folder Enter up to 5 characters for the initials. The initials you enter here determine the position of the one-touch key in the alphabetical index. Password of Folder To set a password for the folder, enter the desired number (5 to 8 digits).
User Control This section explains settings for user control. Touch the [User Control] key to configure the settings. • User Control settings can only be configured when "User Authentication Setting" (page 46) is enabled. • Depending on the user that logged in, it may not be possible to use the settings below. Modify User Information The information of the currently logged in user can be edited. Settings Item Description User Name Edit the name of the user (max. 32 characters).
3 SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting" (page 46) is not enabled, follow the procedure below to log in. Touch the [Admin Password] key.
When User Authentication is Enabled When "User Authentication Setting" (page 46) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen. For more information on the login procedure when user authentication is enabled, see "USER AUTHENTICATION" in the User's Guide.
Login by user number User Authentication Touch the [Admin Login] key. OK Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used.
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 9). • For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
■ Energy save Item Factory default setting Page 58 ■ Energy Save ● Toner Save Mode X Print Disabled X Copy Disabled 58 ● Auto Power Shut-Off Enabled 58 ● Auto Power Shut-Off Timer 90 min. 58 ● Preheat Mode Setting 15 min. 58 ■ Operation Settings Item Factory default setting Page ■ Operation Settings 59 ● Other Settings 59 X Keys Touch Sound Middle 59 Key Touch Sound at Initial Point Disabled X Auto Clear Setting 60 sec.
Item Factory default setting Page X Internet Fax*2 (Same as Scan) X Fax*3 (Same as Scan) X USB Memory Scan 60 Customize 1 – Customize 2 – Customize 3 – X Data Entry*4 (Same as Scan) *1 *2 *3 *4 ● Home Screen Settings*1 – 60 ● Display Pattern Setting Following the System Settings 60 This cannot be set on the machine. Set this in the system settings in the Web pages. When the Internet fax expansion kit is installed. When the facsimile expansion kit is installed.
Item Factory default setting ● Disabling of Devices 64 X Disabling of Document Feeder Disabled 64 X Disabling of Duplex Disabled 64 X Disabling of Large Capacity Cassette*2 Disabled 64 X Disabling of Tray Setting Disabled 64 X Disabling of Finisher*3 Disabled 64 X Disabling of Inserter*4 Disabled 64 X Disabling of Offset Disabled 64 X Disabling of Stapler*3 Disabled 64 X Disabling of Punch*5 Disabled 64 X Disabling of Color Mode*6 Disabled 64 16 - 24 lbs.
Item Factory default setting Page X Initial Margin Shift Setting Side 1 1/2" Side 2 1/2" 66 X Erase Width Adjustment Edge Clearance Width 1/2" Center Clearance Width 1/2" 66 X Card Shot Settings Original Size X: 3-3/8", Y: 2-1/8" Fit to Page Disabled 66 X Automatic Saddle Stitch* Enabled 66 X Initial Tab Copy Setting 1/2" 66 X Disabling Deletion of Job Programs Disabled 67 X Disabling of Bypass-Tray in Duplex Copy Disabled 67 X Disabling of Auto Paper Selection Dis
■ Printer Settings Item Factory default setting Page 70 ■ Printer Settings ● Default Settings 70 X Prohibit Notice Page Printing Enabled 70 X Prohibit Test Page Printing Disabled 70 X A4/Letter Size Auto Change Disabled 70 Color 3 70 Black & White 3 X Print Density Level X Bypass Tray Settings 70 Enable Detected Paper Size in Bypass Tray Disabled 70 Enable Selected Paper Type in Bypass Tray Enabled 70 Exclude Bypass-Tray from Auto Paper Select Disabled 70 Enabled 70
Item Factory default setting Page Initial Resolution Setting • Apply the Resolution Set when Stored Disabled • Scan 200 X 200 dpi • Internet Fax*1 200 X 100 dpi • Fax*2 Standard Default Exposure Settings Auto • Original Image Type Text • Moiré Reduction Disabled 73 73 Must Input Next Address Key at Broadcast Setting Disabled 73 Scan Complete Sound Setting Middle 74 The Number of File Name/Subject/Body Keys Displayed Setting 12 The Number of Direct Address Keys Displaye
Item Factory default setting Page Initial File Format Setting • File Type PDF • Black & White MMR (G4) • Color/Grayscale Medium • Specified Pages per File Disabled 76 Compression Mode at Broadcasting • Black & White MH (G3) • Color/Grayscale Medium Maximum Size of E-mail Attachments (E-mail) Unlimited Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Unlimited 76 76 77 Bcc Setting • Enable Bcc Disabled • Display Bcc Address on the Job Status Screen Disabled 77
Item Factory default setting X I-Fax Send Settings Page 79 I-Fax Reception Report On/Off Setting Disabled 79 I-Fax Reception Report Request Timeout Setting 1 hour 79 Number of Resend Times at Reception Error 2 79 Maximum Size of E-mail Attachments Unlimited 79 Rotation Sending Setting All Enabled 80 Printing Page Number at Receiver Enabled 80 X I-Fax Receive Settings 80 Auto Receive Reduce Setting Enabled 80 Duplex Reception Setting Disabled 80 Set Address for
Item Factory default setting Page X Default Color Mode Settings Color Auto Black & White Mono 2 X Default Exposure Settings Auto Original Image Type Text Moiré Reduction Disabled 82 82 X Initial Resolution Settings 600 x 600 dpi 82 X Color Data Compression Ratio Setting Medium 83 X Default Output Tray Varies depending on the machine configuration 83 X Scan Complete Sound Setting Middle 83 X Disable Stamp for Reprinting Disabled 83 Selection of [All Users] is not allow
Item Factory default setting Page X Fax Send*2 Copy Disabled Scan Send Disabled Internet Fax Send (Incl. PC-I-Fax) Disabled Fax Send (Incl. PC-Fax) Enabled Scan to HDD Disabled 84 *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed.
■ Enable/Disable Settings Item Factory default setting Page 87 ■ Enable/Disable Settings ● User Control 87 X Disabling of Printing by Invalid User Disabled ● Operation Settings 87 87 X Cancel Auto Clear Timer Disabled 87 X Disabling of Job Priority Operation Disabled 87 X Disabling of Bypass Printing Disabled 87 X Disable Auto Key Repeat Disabled 87 X Disabling of Clock Adjustment Disabled 87 X Disabling of Covers/Inserts Mode Disabled 87 ● Device Control 87 X Disabling of Docum
Item Factory default setting ● Image Send Settings Page 88 X Other Disabling 88 Disable Switching of Display Order Disabled 88 • USB Memory Scan Disabled 88 • PC Scan Disabled Disable Scan Function X Settings to Disable Registration 88 Disable Registering Destination from Operation Panel Disabled 88 Disable Registering Destination on Web Page*6 Disabled 89 Disable Registration Using Network Scanner Tools*6 Disabled 89 X Settings to Disable Transmission 89 Disable [Res
■ Change Administrator Password Item ■ Change Administrator Password Factory default setting Page See "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide. 90 Factory default setting Page ■ Product Key Item 91 ■ Product Key* ● PS3 Expansion Kit – 91 ● Internet Fax Expansion Kit – 91 ● E-mail Alert and Status – 91 ● Application Integration Module – 91 ● Serial Number – 91 * It may not be possible to use some settings, depending on the peripheral devices installed.
User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management than on previous machines.
Other Settings Actions when the Limit of Pages for Output Jobs Default Network Authentication Server Setting This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. • Job is Stopped when the Limit of Pages is Reached • Job is Completed even when the Limit of Pages is Reached Use this to set the default network authentication server.
User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. User List Back Delete All Users Sort ABC All Users Add UP ABCD JKLMN EFGHI Administrator User Other User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 OPQRST UVWXYZ 1 2 • User List This shows the factory-stored users and the currently stored users. A user can be selected to open an edit/delete screen for the user.
Settings Item User Name Apply User Name to Log-in Name*1 Description Store the name of the user (max. 32 characters). This user name is used as the key name in the login screen, the document filing user name, and the sender name. (The user name must be unique.) Touch this key to enter the entered user name in the login name. Initial This determines where the user name will appear in the user list. Up to 5 characters can be entered. Index Select the desired custom index.
Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Back Add Group 1 Group 2 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 • [Add] key Use this to add a new group. • List display This shows the currently stored groups.
Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Back Authority Group List Add Group 1 Group 2 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 • [Add] key Use this to add a new group. • List display This shows the currently stored groups.
List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the group's settings are applied. The factory default groups and their settings are shown below.
Item Description Common Functions Approval Settings for 2-Sided Print [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] Allowed*2 Only user authority settings are allowed All settings prohibited MFP Settings System Settings Operational Authority System Settings*1 Web Settings Operational Authority Display of Device /Network Status Allowed Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings (Excluding Regis
Favorite Operation Group List This is used to store favorite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favorite Operation Group Registration Sets of preferred settings can be as groups.
Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be the Registration Model Select one of the previously stored home screens as a template for the new home screen. When selected, the home screen's settings are applied. Display Title Show a title on the home screen.
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Back Select All Users Sort ABC All Users Delete Show UP ABCD EFGHI JKLMN Administrator User Other User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 OPQRST UVWXYZ 1 2 • User List This shows the factory-stored users and the currently stored users. To select a user, select the user name.
Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below. When a single user is selected Item Description Next This shows the next user (in the order of the registration numbers). Previous This shows the previous user (in the order of the registration numbers).
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240. Select the time that best suits your workplace needs.
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Disabling of Job Priority Operation This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For more information, see the manuals for each mode. The settings are shown below. Item Description Customized Keys 1 - 3 Enter a name for the customized key (maximum of 14 characters). Item Select the function that you want to assign to the key. The functions that can be selected vary by mode. Return to the Defaults This returns all customized keys to their factory default state.
Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode Tandem Connection Setting The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes. When a mode is frequently used, this saves you from having to select the mode in the special modes each time you need to use it.
Registration Adjustment If the colors are out of place on the printed surface when color printing is performed, the print positions of the colors can be adjusted. To perform this adjustment, touch the [Auto Adjustment] key. A message will appear. Touch the [Execute] key. Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished.
Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function.
Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Offset Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions. (When the setting is enabled, scanning is still possible using the document glass.) (When a saddle stitch finisher or finisher is installed.) This setting is used to disable the offset function.
Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed. These settings are used to change the default settings for copy mode.
Other Settings Copy Exposure Adjustment Initial Margin Shift Setting This is used to adjust the exposure level when [Auto] is used for the copy exposure. This is used to set the default margin shift amount. Specify a value from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm) for both the front and reverse sides. Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder.
Disabling Deletion of Job Programs B/W 600dpi x 600dpi Scanning Mode for Document Feeder This is used to prohibit the deletion and changing of copy settings stored in job programs. The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Color Adjustments The following color settings can be configured. Initial Color Balance Setting Color balance values obtained using "Color Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial color balance setting*. Use this feature when you want to repeatedly use a color balance setting for a favorite color or for correction when a change occurs in the color balance.
Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( interval, and then turn the [POWER] key ( ) back on to make the new settings take effect. ), wait a brief IP Address Setting Enable EtherTalk When using the machine on a TCP/IP network, use this setting to configure the IP address of the machine. The settings are shown below.
Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Job Spool Queuing This setting is used to disable printing of notice pages. When this function is enabled, received print jobs are displayed in the spool queue of the job status screen. The jobs are moved to the job queue after they have been analyzed by the machine.
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text. This allows you to check whether or not print data from the computer is being transmitted to the machine correctly. This is used to enable printing from the network port.
Auto Color Calibration This is used to perform automatic color correction when the color in color printing is off. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration. Place the test patch on the document glass as shown below (so that the thin line at the edge of the page is to the left).
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93). Operation Settings The operation settings below apply to all image send functions. Default Exposure Settings Other Settings This is used to set the default exposure settings for scanning a document in image send mode.
Scan Complete Sound Setting Settings to Disable Registration The scan complete sound can be selected. This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. The Number of File Name/Subject/Body Keys Displayed Setting This setting is used to select the number of file name / subject keys that are displayed in the screen. The number of keys can be set to 6, 12, or 18.
Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Image Send Mode This setting disables the [Resend] key in the base screen of image send mode. Disable Selection From Address Book This disables the selection of destinations from the Address Book. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax • Fax Select All: Select all items. Clear Checked: Clear all selections.
Scan Settings Settings related to scanning can be configured. Initial File Format Setting Other Settings This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by touching the [Address Entry] key. Default Sender Set File Type Black & White: PDF, Encrypt PDF, TIFF Color/Grayscale: PDF, Encrypt PDF, TIFF, JPEG The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail.
Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Default Address Setting A default address can be stored that makes it possible to transmit by simply pressing the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) without specifying an address. A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB.
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Original Print on Transaction Report I-Fax Default Settings These settings are used to configure the default settings for Internet fax. When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below.
Activity Report Print Select Setting I-Fax Send Settings This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 200, and it can also be set to automatically print at a specified time (once a day only). (The settings can be simultaneously enabled.) I-Fax Send Settings are described below.
Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 8-1/2 x 11", 5-1/2" x 8-1/2"R, A4, B5R, A5R, 16K I-Fax Receive Settings are described below. Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender's name and address, the received image is slightly larger than the standard size.
Reception Check Interval Setting Anti Junk Mail/Domain Name Setting This is used to specify the interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set from 0 minutes to 8 hours in increments of 1 minute. When 0 hours 0 minutes is specified, the machine does not automatically check the mail server for received Internet faxes. This setting is used to allow or refuse reception from specified addresses/domains.
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Color Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the information screen for filing will be selected .
Color Data Compression Ratio Setting [Low], [Medium], or [High] can be selected for the default compression ratio for color files stored by Scan to HDD. Default Output Tray This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending the machine configuration. Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off.
Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print For each mode, select whether or not printing of stored files is allowed. Scan Send For each mode, select whether or not scan send of stored files is allowed.
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send • Document Filing • Security • Common • All Administrator Settings List Image Sending Activity Report The following Image Sending Activity Reports can each be separately printed.
Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. Setting of SSL SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely. SSL can be enabled for the following protocols: Server Port • HTTPS: Apply SSL encryption to HTTP communication.
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Disabling of Color Mode (When a color-related problem has occurred.) When a color-related problem has occurred and printing is not possible, the use of color mode can be temporarily prohibited. Black & white printing will still be allowed. Printer Settings Prohibit Notice Page Printing This setting is used to disable printing of notice pages. Prohibit Test Page Printing This setting is used to disable printing of test pages.
Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. Configure the setting for each of the following items: • Group • E-mail • FTP • Desktop • Network Folder • Internet Fax • Fax Select All: Select all items. Clear Checked: Clear all selections. Document Filing Settings Disable Stamp for Reprinting When a stored file is retrieved and printed, this setting prohibits the selection of a "Stamp" setting in the special modes.
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters). Password (confirmation) Enter the new password once again for confirmation purposes.
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. • For the product key to be entered, contact your dealer. PS3 Expansion Kit Enter the product key of the PS expansion kit. Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit.
Initialize and/or Store Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Initialize and/or Store Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
4 SYSTEM SETTINGS FOR FAX This chapter explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings for Fax (Administrator) List" (page 99).
Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 19). When the [Address Book] key is touched, the following screen appears. Address Book Back Add Sort ABC Freq. All ABCD EFGHI UP JKLMN AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ OPQRST UVWXYZ 1 2 • [Add] key Use this to add a new address.
Settings Item Description General items stored Address Type Select the type of address to be stored in the address book. In this case, select [Fax]. Search Number Set a search number. The lowest available number is automatically entered. To change the number, enter a number from 001 to 999. A search number that has already been stored cannot be used. Address Name Enter a maximum of 36 characters for the address name. Initial Enter up to 5 characters for the initials.
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings Back F-Code Memory Box Add Sort Polling Memory Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 1 2 • [Add] key Use this to add a new memory box. • List display This displays a list of the currently stored memory boxes.
Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication. • Confidential: Store a memory box for F-code confidential reception. In addition, store a "Print PIN" in the memory box to print faxes received by confidential reception.
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Receive Setting Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. • Manual Reception: This can be used when an existing extension phone is connected to the machine.
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 93). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)" (page 29). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page 102 Activity Report Print Select Setting • Auto Print at Memory Full Disabled • Print Daily at Designated Time Disabled 102 ECM Enabled 102 Distinctive Ring Detection Off 102 X Fax Send Settings 103 Auto Reduction Sending Setting Enabled 103
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax numbers. If a hyphen "-" is entered when dialing or storing a fax number, a pause of 2 seconds is inserted. The pause can be changed to any number of seconds from 1 to 15.
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report • Print Out Error Report Only • No Printed Report This setting will not be effective if "Transaction Report Print Select Setting" below is set to "No Printed Report".
Fax Send Settings Settings for fax transmission can be configured. Auto Reduction Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size. Because the size is not adjusted to match the size of the printing paper, part of the received fax may be cut off.
Registration of Own Name Select Fax Receive Settings Settings for fax reception can be configured. This is used to store sender names used in "Own Number Select". A maximum of 18 names can be stored. Add New Store a sender name. A maximum of 20 characters can be entered for the sender name. Control numbers are from 01 to 18. The lowest number not yet in use is automatically assigned when you begin the storing procedure. This number cannot be changed.
Print Style Setting Fax Output Settings This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. These settings are used to select the number of copies and output tray for received faxes. When a finisher is installed, the finisher tray can be selected as the output tray and stapling can be selected. Print Actual Size Cut off Disabled The received fax image is printed at full size without dividing it onto multiple sheets of paper.
Fax Polling Security The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been stored in your machine. Add New When the Polling Security Setting is enabled, use this setting to store (or delete) the fax numbers of the machines that are allowed to poll your machine.
System Settings Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-SYS-Z2
MODEL: MX-5500N MX-6200N MX-7000N Document Filing Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 3 USING STORED FILES SEQUENCE FOR USING A STORED FILE. . . . . . . . 25 1 FOLDER AND FILE SELECTION SCREENS . . . . . . 27 • FOLDER SELECTION SCREEN . . . . . . . . . . . . . 27 • FILE SELECTION SCREEN. . . . . . . . . . . . . . . . . 28 DOCUMENT FILING OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 • TYPES OF DOCUMENT FILING . . . . . . . .
ABOUT THIS MANUAL Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 DOCUMENT FILING This chapter provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed.
USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, color mode, and special mode settings must be reselected. The stored file is simply retrieved and printed. The numerous original pages must all be rescanned. Not likely to be completed in time for the meeting...
BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Quick File Folder Main Folder Custom Folder Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job. Main Folder Documents scanned using the [File] key are stored in this folder.
Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full color original (Text and photo example) Number of pages* Number of files Max. 1200 Size: 8-1/2" x 11" (A4) Max. 3000 Black & white original (Text) Max.
Files When a file is saved using "File", the following information can be appended. User Name: Name 1 File Name: Meeting handout Password: 12345678 "Meeting minutes" folder Saving a file with this information allows you to distinguish it from other files. User name: Use this to specify the owner of the file. The user name must first be stored in "User List" in the system settings. File Name: A file name can be entered. Folder: Select which folder the file will be saved in.
USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data. Copy mode The original is saved as an image file at the same time it is copied. (1) (1) Touch the [COPY] key. (2) (2) Touch the [File] key or the [Quick File] key.
Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. (2) COPY (1) Touch the [DOCUMENT FILING] key. (1) (2) Touch the [Scan to HDD] tab. DOCUMENT FILING IMAGE SEND Ready to scan to HDD. Press [Start] to scan original. File Retrieve File Information Scan to HDD Original Exposure HDD Status Auto Resolution 200X200dpi Comp.
BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear. If the user that logged in does not have My Folder configured, the folder selection screen will appear.
2 SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File" can be selected to save an image of the document to the Quick File folder.
Select copy settings and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). or • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • To prevent accidental saving of the document, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [START] key is pressed.
SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder. The image can retrieved at a later time, allowing you to print or transmit the document without having to locate the original. As an example, the procedure for using "File" while copying is explained below. Place the original.
Select copy settings and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). or • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of "SAVING A FILE WITH "Quick File"" (page 13). 4 To cancel scanning... Press the [STOP] key ( ).
FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 15). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Cancel Touch the [User Name] key.
Assigning a file name A file name can be assigned to the file. Cancel File Information Touch the [File Name] key. OK A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Confidential Password User Name User Unknown File Name Copy_04012006_112030AM Stored to: Main Folder Specifying the folder Cancel File Information Touch the [Stored to:] key.
Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. (1) Enable the confidential property. (2) Cancel File Information OK (1) Select the [Confidential] checkbox so that a checkmark appears. Confidential 1 Confidential mode is enabled and a password can be entered. Password User Name Name 1 File Name file-01 Stored to: User 1 Password (2) Touch the [Password] key.
SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings. The current setting of each key appears to the right of the key. COPY DOCUMENT FILING IMAGE SEND Ready to scan to HDD. Press [Start] to scan original.
[Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. (1) (2) (4) Scan to HDD/Original OK Scan Size Auto 100% Store Size 8½x11 Auto Original Image Orientation 2-Sided Booklet 2-Sided Tablet (3) (1) Touch the [Scan Size] key.
[Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Scan to HDD/Color Mode Color Mode OK Full Color Auto Color Mode 2 Color B/W Mode Mono2 Grayscale The following settings can be selected for the scanning color when the [COLOR START] key ( WHITE START] key ( ) is pressed. Start key [COLOR START] key Mode ) or the [BLACK & Scanning method Full Color The original is scanned in full color.
Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "4. SPECIAL MODES" in the Scanner Guide. (1) (2) (3) OK Scan to HDD/Special Modes Dual Page Scan Erase Special Modes Job Build Mixed Size Original (4) (1) (5) (5) [Erase] key [Dual Page Scan] key The left and right sides of an original can be scanned as two separate pages.
PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 (4) COPY (2) (1) (3) DOCUMENT FILING IMAGE SEND (1) Touch the [DOCUMENT FILING] key. Ready to scan to HDD. Press [Start] to scan original. File Retrieve File Information Scan to HDD Original Exposure 2 HDD Status Comp. Ratio Medium 8½x11 Store: Text Auto 200X200dpi (2) Touch the [Scan to HDD] tab.
3 USING STORED FILES This chapter explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled. See the sequence that applies to your situation. For information on user authentication procedures, see "USER AUTHENTICATION" in the User's Guide.
Select the file that you wish to retrieve. File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder File Name User Name Back Date 1 file-01 Name 1 04/01/2006 file-02 Name 2 04/01/2006 file-03.tiff Name 3 04/01/2006 file-04 Name 4 04/01/2006 file-05.tiff Name 5 04/01/2006 All Files Filter by Job 2 • Select the folder in the folder selection screen. When the folder is selected, the files in the folder will appear. Select the file that you wish to retrieve.
FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine.
FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. (1) (2) File Retrieve Scan to HDD (3) HDD Status Ex Data Access Search Main Folder File Name (4) User Name Back Date 1 file-01 Name 1 04/01/2006 file-02 Name 2 04/01/2006 file-03.tiff Name 3 04/01/2006 file-04 Name 4 04/01/2006 file-05.tiff Name 5 04/01/2006 All Files Filter by Job Batch Print (5) (1) (6) File keys (4) The stored files are displayed.
SELECTING A FILE This section explains how to select a file to be used. (2) Select the folder that contains the file you wish to use. (1) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD HDD Status (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab appears, touch the [File Retrieve] tab. When user authentication is enabled and "My Folder" is configured in "User List" in the system settings, the custom folder specified as "My Folder" opens.
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. (1) File Retrieve Scan to HDD HDD Status Ex Data Access Cancel Job Settings Search Main Folder Back file-01 File Name User Name (2) Date Name 1 8½x11 F. Color Select the job. 1 file-01 Name 1 04/01/2006 file-02 Name 2 04/01/2006 file-03.tiff Name 3 04/01/2006 file-04 Name 4 04/01/2006 file-05.
PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings. After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 29) Cancel Job Settings file-01 Name 1 8½x11 Touch the [Print] key. F. Color Select the job.
PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 8½x11 F. Color Paper Select (1) Auto 1 (2) (3) (4) (1) (5) Number of Prints (1 999) Special Modes (7) (8) B/W Print (5) [Paper Select] key key Use these keys to set the number of copies. The number of copies can also be set with the numeric keys. [Output] key (6) [Print and Delete the Data] key Printing begins when this key is touched. When printing is finished, the file will be automatically deleted.
BATCH PRINTING All files in a folder that have the same user name and password can be printed at once. Search Main Folder File Name User Name Touch the [Batch Print] key. Back To batch print only the files of a certain job type, touch the [Filter by Job] tab to change the displayed files, and touch the [Batch Print] key. Date 1 1 file-01 Name 1 04/01/2006 file-02 Name 2 04/01/2006 file-03.tiff Name 3 04/01/2006 file-04 Name 4 04/01/2006 file-05.
Cancel Batch Print User 1/ All Files User Name 4 Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password will be selected. If you do not wish to enter a password, go to the next step. Name 1 Password Delete the Data Print and Delete the Data Print and Save the Data User 1/ Change PRT.No.
SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file. After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 29) Cancel Job Settings file-01 Name 1 8½x11 Touch the [Send] key. F. Color Select the job.
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" in the Facsimile Guide and "BASE SCREEN" in the Scanner Guide. Example of scan mode (6) Ready to send. (1) (2) Scan Cancel Internet Fax (7) Fax Address Book (3) Address Entry (4) Send Settings Name 1 file-01 F.
PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected. Files saved to the Quick File folder are all saved as [Sharing] files.
Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing". • A file that is saved in the Quick File folder cannot be changed to "Confidential".
MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 29) Touch the [Move] key. Cancel Job Settings file-01 Name 1 8½x11 F. Color Select the job. 1 Print Send Property Change Move Delete Detail Touch the [Move to:] key. Cancel Job Settings / Move file-01 Name 1 8½x11 F. Color Select the folder the file is moved to.
Cancel Job Settings / Move file-01 Name 1 8½x11 Touch the [Move] key. F. Color Select the folder the file is moved to. 4 File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 29) Cancel Job Settings file-01 Name 1 8½x11 Touch the [Delete] key. F. Color Select the job. 1 Print Send Property Change Move Delete Detail Check the file and then touch the [Yes] key. Delete the file data? 2 Name 1 file-01 No Yes A file whose property is "Protect" cannot be deleted.
RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination. Press the [JOB STATUS] key.
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name. A folder can also be specified as a search range.
(B)(D) (C) Using the user name to search (A) Cancel User Name 6 12 18 Default User Direct Entry Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Name 8 Name 9 Name 10 OK 1 2 Name 11 Name 12 ABC User 3 All Users ABCD EFGHI JKLMN OPQRST UVWXYZ There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B) Touch the [Default User] key.
Search User Name Cancel Start Search Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appear. Name 1 File or Folder Name file-01 Password Cancel Search File or Folder Name file-01 User Name Name 1 Search Again Date 04/01/2006 1 1 4 To return to the base screen of document filing mode, touch the [Cancel] key.
Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. (2) Open the folder that you wish to search. (1) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD HDD Status (1) Touch the [DOCUMENT FILING] key. Search Folder Select 1 (2) Touch the key of the folder that you wish to search.
(B)(D) (C) Using the user name to search (A) Cancel User Name 6 12 18 Default User Direct Entry Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Name 8 Name 9 Name 10 OK 1 2 Name 11 Name 12 ABC User 4 All Users ABCD EFGHI JKLMN OPQRST UVWXYZ There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B) Touch the [Default User] key.
(1) (2) Cancel Search User Name Start Search Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a confidential folder. Name 1 File or Folder Name file-01 Password Search within Current Folder (2) Touch the [Start Search] key. The search results will appear in a screen similar to the following screen.
Document Filing Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-FIL-Z2
MODEL: MX-5500N MX-6200N MX-7000N Scanner Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 1 3 SENDING AN IMAGE IN SCAN MODE . . . . . . . . . . . 28 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT. . . . . . . . . . . . . . . 33 BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN USB MEMORY MODE. . . . 37 • ENTERING A FILE NAME . . . . . . . . . . . . . . . . . . 41 NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . .
4 SPECIAL MODES 6 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 RECEIVING AN INTERNET FAX . . . . . . . . . . . . . . . 108 • MANUALLY RECEIVING INTERNET FAXES . . 109 STORING SCAN OPERATIONS (Programs) . . . . . . 72 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) . . . . . . . . .
ABOUT THIS MANUAL This manual explains the procedures for using scan mode, USB memory mode, Internet fax mode, PC scan mode, and data entry mode on the machine. Please note • To use the Internet fax function, the Internet fax expansion kit must be installed. • The application integration module is required to use the metadata transmission function.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application. The network scanner function provides the following scanning modes.
USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 37) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode ☞ SENDING A FAX IN INTERNET FAX MODE (page 42) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. PC scan mode ☞ 7.
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
STORING SENDER INFORMATION Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Before using Internet fax Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address".
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer. INSTALLING NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine.
BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use. Base screen of scan mode (1) DOCUMENT FILING IMAGE SEND COPY Ready to send. (2) (3) (4) Scan Resend Internet Fax Address Book Fax Original USB Mem.
(7) (10) Image settings Customized keys Image settings (original size, exposure, resolution, file format, and color mode) can be selected. ☞ IMAGE SETTINGS (page 54) The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 13) (8) key (11) Touch this key to specify a destination using a search number*. * 3-digit number assigned to a destination when it is stored.
Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Address Review] key Touch this key to display a list of the destinations that have been selected in the address book.
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (8) (1) (2) (3) (9) AAA AAA xxx@xx.xxx.com 5 10 To 15 Condition Settings Cc Bcc AAA AAA BBB BBB (4) Address Review (5) Address Entry EEE EEE FFF FFF (6) Global Address Search GGG GGG HHH HHH III III JJJ JJJ 1 (11) 2 CCC CCC Frequent Use (7) (10) DDD DDD ABCD EFGHI JKLMN OPQRST UVWXYZ (12) Sort Address (13) (1) This shows the selected destination.
• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 20) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 9). • To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies the machine.
Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Special mode settings Scan Internet Fax Address Book Original Address Entry Exposure Fax USB Mem. Scan Auto Scan: Auto 8½x11 PC Scan Send: Auto Special modes can be selected. ☞ 4. SPECIAL MODES (page 70) Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Enter the destination Ready to send. Scan Address Book Resend Internet Fax Original Fax USB Mem.
ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Using the automatic document feeder 5-1/8" (height) x 5-1/2" (width) (131 mm (height) x 140 mm (width)) Using the document glass – Maximum original size 11-5/8" (height) x 31-1/2"* (width) (297 mm (height) x 800 mm* (width)) 11-5/8" (height) x 17" (width) (297 mm (height) x 432 mm (width)) * A long original can be transmitted.
2 ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are grouped by name on alphabetical index tabs.
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan 1 Internet Fax Address Book Original Address Entry Exposure Fax USB Mem. Scan Auto Scan: Auto 8½x11 PC Scan Send: Send Settings Resolution 200X200dpi File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes 5 10 15 Condition Settings Specify the destination.
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). 5 10 15 Condition Settings Address Review 1 To Touch the [Address Review] key.
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Address Book 1 Internet Fax Original Fax Scan: USB Mem. Scan Auto 8½x11 Send: Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Auto PC Scan key. This can be done in the base screen of any Touch the key.
ENTERING AN ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Display the address input screen. (1) Scan 1 Internet Fax Fax USB Mem. Scan Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Scan: Auto 8½x11 Send: (1) Touch the tab of the mode that you wish to use. Auto (2) Touch the [Address Entry] key.
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Open the global address search screen. (2) 5 10 15 Condition Settings (1) Touch the [Address Book] key in the base screen.
(2) To Condition Settings Address Review Search Again Select the destination. (1) (1) Touch the key of the desired destination. Cc If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Detail XXX XXX AAA AAA@xx.xxx.com XXX BBB BBB@xx.xxx.com XXX CCC CCC@xx.xxx.com XXX DDD DDD@xx.xxx.com XXX EEE EEE@xx.xxx.com XXX FFF FFF@xx.xxx.com 1 2 Address Book (2) Touch the [To] key.
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Internet Fax Scan Address Book 1 Resend Original Fax Scan: USB Mem.
3 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
(1) Scan (2) Internet Fax Fax USB Mem. Scan Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Scan: Auto Auto 8½x11 PC Scan Send: Auto Switch to scan mode and display the image settings screen. (1) Touch the [Scan] tab. Text (2) Touch the [Original] key.
(3) 5 10 15 Condition Settings Specify the destination. (2) To Cc AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 1 2 Frequent Use ABCD EFGHI JKLMN OPQRST (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicates the type of destination stored in the key.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. 5 • To scan in full color, press the [COLOR START] key ( ).
• When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result.
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used.
(1) Cancel Subject Enter the subject. (2) (1) Touch a Pre-Set text key. OK (2) Touch the [OK] key. Direct Entry No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 1 5 3 • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key.
Cancel Reply-To 6 12 18 Global Address Search Address Entry 6 Specify a user for "Reply-To" and touch the [OK] key. OK ABC User AAA AAA BBB BBB CCC CCC DDD DDD • Touch the key that you wish to use for "Reply-To". • You can touch the [Global Address Search] key to specify a user stored in a global address book for "Reply-To". You can also touch the [Address Entry] key to directly enter an e-mail address.
Subject 9 Touch the [OK] key. OK Send Settings Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Thank you for your continuous support. We have attached sca Add 'Reply to' to Cc The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed.
(2) Scan Internet Fax Original File Name Exposure (1) Fax Scan: Auto USB Mem. Scan Auto 8½x11 PC Scan Send: Auto Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab does not appear, touch the tab to move the screen. Text Resolution 200X200dpi File Format PDF PDF Color Mode Auto/Grayscale Mono2 (2) Touch the [Original] key. Special Modes 3 • When scanning to USB memory, there is no need to specify the destination.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will begin. Go to step 8. Do not disconnect the USB memory until "Sending data has been completed.
When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 8 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Scan Internet Fax Original File Name Exposure Fax Scan: Auto USB Mem. Scan Auto Send: PC Scan Auto Text Resolution 200X200dpi File Format PDF PDF Color Mode Auto/Grayscale Mono2 Special Modes Touch the [File Name] key.
SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below. Original size detector Place the original. • Place the original face up in the document feeder tray, or face down on the document glass.
(1) OK Internet Fax/Original Scan Size Auto 3 Specify the orientation in which the original is placed. (2) When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. 100% Send Size Auto 8½x11 (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. Image Orientation 2-Sided Booklet 2-Sided Tablet (2) Touch the [OK] key.
Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. Read-End 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator rights are required.
(1) Cancel Subject Enter the subject. (2) (1) Touch a pre-set text key. OK (2) Touch the [OK] key. Direct Entry No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 1 5 3 • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key.
Clear All Body Entry OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. 6 Pre-Set Select Edit • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, touch the [Clear All] key.
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation.
(3) 5 10 15 Condition Settings Specify the destination. (2) To Cc AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 1 2 (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destination is specified. Frequent Use 2 EFGHI ABCD JKLMN OPQRST UVWXYZ (4) Repeat steps (2) and (3) until all destinations are selected.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ).
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below. The orientation of Internet fax mode is given priority. When "Rotation Sending Setting" is enabled in the system settings (administrator), the image is rotated 90 degrees.
(1) (2) Print Job Scan to Address 3 Internet Fax Fax Job Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Broadcast0002 10:05 04/01 001/001 Send OK Broadcast0003 10:22 04/01 004/004 Send OK DDD DDD 10:30 04/01 010/010 Send OK Job Queue 1 Complete 1 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. Detail Call "Broadcastxxxx" will appear as the address of the broadcast job key.
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax.
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan (1) Internet Fax Fax USB Mem.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned (1) Scan 1 Internet Fax Fax USB Mem.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Address Book Internet Fax Original Fax USB Mem.
Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. (1) Scan Internet Fax Address Book 1 Original Fax USB Mem.
OK Scan/Original Scan Size Touch the [OK] key. 100% Send Size Auto 5½x8½ 4 Image Orientation 2-Sided Booklet 2-Sided Tablet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. In addition, when only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2.
OK Scan/Original Auto Touch the [Size Input] key. 8½x11 Manual 3 5½x8½ 8½x11R 5½x8½R 8½x13(216x330) 8½x11 8½x14 11x17 AB Inch Long Size Size Input (1), (2) (3) OK Scan/Original Cancel Size Input 4 X 17 (2 1/2 17) inch Y 11 (2 1/2 11 5/8) inch OK Enter the scan size (original size). (1) Touch the [X] key and enter the X (horizontal) dimension with the keys. (2) Touch the [Y] key and enter the Y (vertical) dimension with the keys. (3) Touch the [OK] key.
Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode.
(2) OK Scan/Original Scan Size Auto (1) Touch the appropriate [Image Orientation] key. 129% Send Size 8½x11 Specify the orientation in which the original is placed. 11x17 If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. 4 Image Orientation 2-Sided Booklet (2) Touch the [OK] key. 2-Sided Tablet (1) The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".
CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the exposure mode can be set to match the original image type. Refer the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text.
Read the displayed message and touch the [OK] key. When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected. 2 This message does not appear in USB memory mode or Internet fax mode. Go to the next step. OK If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinations, the exposure settings for Internet fax mode will have priority. Select the exposure and original image type.
CHANGING THE RESOLUTION The resolution setting can be selected. (1) Scan Internet Fax Address Book 1 Original Fax Scan: USB Mem. Scan Auto 8½x11 Send: Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Auto PC Scan Auto Text Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key.
How to select the resolution For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Set the format. ● Scanning in Mono2 (1) (1) Select the file type. (2) OK Scan/File Format File Type PDF (2) Select the compression mode. Compression Mode TIFF None Encrypt PDF MH (G3) Programmed MMR (G4) B/W Specified Pages per File Color/Gray (1-99) ● Scanning in color/grayscale (2) 3 (3) (1) Touch the indicated key to select [Color/Grayscale] mode. (1) OK Scan/File Format File Type When [Color/Grayscale] is highlighted, [Color/Grayscale] mode is selected.
(3) OK Scan/File Format File Type To change the number of pages per file, enter the number of pages and exit the format settings. Compression Ratio PDF TIFF Low Encrypt PDF JPEG Medium B/W High Programmed Specified Pages per File 1 4 (1-99) Color/Gray (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key.
Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. (1) Scan 1 Internet Fax Fax Address Book Original Address Entry Exposure Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Scan: USB Mem.
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( the [BLACK & WHITE START] key ( ) is pressed. ) or This function cannot be used in Internet fax mode. Start key Mode Scanning method Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning. Full Color The original is scanned in full color.
4 SPECIAL MODES This chapter explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. Scan mode, USB memory mode, Data entry mode Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem.
Internet fax mode There are two special mode menu screens in Internet fax mode. Touch the keys to switch between the two screens. The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 70).
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 70) (1) Retrieve the stored program. (2) (1) Touch the desired program key. OK Program (2) Touch the [OK] key. 3 Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 1 2 Select additional settings. Program:Program 1 xxx@xx.xxx.com Scan Internet Fax Original Exposure 4 Fax Scan: Auto USB Mem.
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here Shadows appear in the image. No shadows appear.
(1) (2) Select the erase settings. (3) (1) Touch the desired erase mode. OK Scan/Special Modes Cancel Erase Select one of the three erase modes. OK (2) Set the erasure width with the 3 Edge Erase Center Erase 0" to 1" (0 mm to 20 mm) can be entered. Edge+Center Erase Edge 1/2 (3) 5 10 15 Condition Settings Specify the destination. To (1) Touch the [Address Book] key in the base screen.
When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 1" (20 mm) and the image is reduced to 50%, the erase width will be 1/2" (10 mm). To cancel the erase setting... Touch the [Cancel] key in the screen of step 3.
SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
(1) Erase Timer Suppress Background 15 Slow Scan Mode Quick File (3) Condition Settings Specify the destination. (2) To AAA AAA BBB BBB DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ 4 (1) Touch the [Address Book] key in the base screen. Cc CCC CCC Address Review (2) Touch the [OK] key. Card Shot Mixed Size Original File 10 Dual Page Scan Program Job Build 5 (1) Press the [Dual Page Scan] key so that it is highlighted.
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically • When a timer transmission is stored, keep the main power switch in the "on" position.
(1) (2) Set the time with the (3) (1) Specify the day. OK Scan/Special Modes Cancel Timer If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. OK Time Day of the Week 10 3 hh. 00 keys. (2) Specify the time (hour, minute) mm. Select the time in 24-hour format. (3) Touch the [OK] key. When this screen is opened, the setting will show the current time.
• The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • If another transmission is in progress when the specified time arrives, the timer transmission will begin after that transmission is finished. • Other transmissions can be performed as usual after a timer transmission is stored. • A timer transmission can be deleted in the job status screen. • If a timer transmission is given priority in the job status screen, the time specification is canceled.
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
(3) 5 10 15 Condition Settings Specify the destination. (2) To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 4 (1) Touch the [Address Book] key in the base screen. Cc 1 2 Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Front Transmission Back Example of an 8-1/2" x 11" (A4) Example of an 8-1/2" x 11" (A4) size landscape scan transmission size portrait scan transmission • When using card shot, the original must be placed on the document glass.
(A) (1) Specify the original size. (B) (2) (1) Enter the original size. OK Scan/Special Modes Cancel Card Shot X 3 3 8 (1 8 1/2) inch Y 2 1 8 (1 8 1/2) inch • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
Turn the card over and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the reverse side of the card. or Press the same [START] key that was used to scan the front side. 6 Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once. When scanning originals that are separated into sets, scan the set that has the first page first.
(3) 5 10 15 Condition Settings Specify the destination. (2) To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 4 (1) Touch the [Address Book] key in the base screen. Cc 1 2 Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
(1) Touch the [Mixed Size Original] key so that it is highlighted. OK Scan/Special Modes Dual Page Scan Program Erase Timer Suppress Background Job Build 3 Select the mixed size original setting. (2) (1) Slow Scan Mode Mixed Size Original File (2) Touch the [OK] key. Card Shot Quick File If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched.
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray. Adjust the original guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed.
(3) 5 10 15 Condition Settings Specify the destination. (2) To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 4 (1) Touch the [Address Book] key in the base screen. Cc 1 2 Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission 1 1 2 2 Landscape-oriented originals Transmission 1 1 2 2 This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original. When placing the originals, orient them as shown below. Originals Document feeder tray Document glass Place the originals face up.
Select the special modes. 2 (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 70) (2) (1) OK Internet Fax/Special Modes 3 1 Timer (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key. 2 Slow Scan Mode Mixed Size Original File Scan Card Shot 2in1 Job Build 4 Dual Page Scan Erase Program Select 2in1. Quick File Internet Fax Address Book Original Address Entry Exposure Fax Scan: USB Mem.
(3) 5 10 15 Condition Settings Address Review Address Entry Global Address Search 6 Specify the destination. (2) To (1) Touch the [Address Book] key in the base screen. Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF 1 2 GGG GGG HHH HHH III III JJJ JJJ Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
(3) 5 10 15 Condition Settings Address Review Address Entry Global Address Search 4 Specify the destination. (2) To (1) Touch the [Address Book] key in the base screen. Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF 1 2 GGG GGG HHH HHH III III JJJ JJJ Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
5 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. 3 AAA AAA (1) (2) (1) (2) 10:22 04/01 000/004 Waiting (3) Displays the number (position) of the job in the job queue. (5) (4) (6) (6) Status Shows the job status. • Job in progress When the job currently being transmitted is finished, the job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen.
• Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded. "Holding" Received Internet fax held by print hold. "Stopped" The job was stopped. "Number of successful transmission destinations/ Total destinations OK" A broadcast transmission has been completed.
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below. Internet fax reception jobs While an Internet fax is being received, "Receiving" appears. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS 1 (1) Print Job Scan to Address 2 Select the job that you wish to stop.
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key. JOB STATUS 1 (1) Print Job Address 2 Scan to Set Time Select the job to which you wish to give priority.
CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.
6 INTERNET FAX RECEPTION FUNCTIONS This chapter explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes. If faxes will be received at night, keep the main power switch in the "on" position.
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: USB Mem.
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved. Received data is stored. Enter password via the 10-key.
FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received Internet fax To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.
7 SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan. By contrast, scanning at the machine is most useful for continuous scanning of multiple originals.
[At your computer] Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 3 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 4 (1) (2) Select [Acquire Image] from the [File] menu. The scanner driver opens.
Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Select scanning settings while viewing the image. 7 [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values. Pixels, mm, or inches can be selected for the units of the numerical values.
[At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. 9 Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress.
8 METADATA DELIVERY This chapter explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file. The metadata file is created in XML format.
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning.
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. (1) Scan 1 Internet Fax Fax Data Entry Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Scan: Auto Auto 8½x11 Send: (1) Touch the [Data Entry] tab.
(1) Enter the selected metadata item. (2) (1) Touch the key of the value that you wish to enter. Data Entry Cancel User ID 6 4 12 OK • When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of text, a text entry screen will appear. Enter the required information.
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. • Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.
Scanner Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-SCN-Z2
MODEL: MX-5500N MX-6200N MX-7000N Printer Guide
CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 4 PRINTER FUNCTION OF THE MACHINE . . . . . . . . . . 6 1 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS . . . . . . . . . . . . . . . . . . 36 • CREATING A PAMPHLET (Pamphlet/Pamphlet Staple). . . . . . . . . . . . . . . . . 36 • INCREASING THE MARGIN (Margin Shift) . . . . . 38 • CREATING A LARGE POSTER (Poster Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . .
5 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . . . 60 • DIRECTLY PRINTING A FILE ON AN FTP SERVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 • DIRECTLY PRINTING A FILE IN USB MEMORY . . 62 DIRECTLY PRINTING FROM A COMPUTER . . . . . . 64 • SUBMIT PRINT JOB . . . . . . . . . . . . . . . . . . . . . . 64 • FTP PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 • E-MAIL PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows® XP. The screens may vary depending on the version of the operating system or the software application.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full color printing function. To enable printing from your computer, a printer driver must be installed from the provided CD-ROM. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Windows PCL6, PCL5c The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver.
1 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used.
(1) Select print settings. (2) (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. • When [Auto Select] is selected in "Paper Source" The tray that has the size and type of paper selected in "Paper Size" and "Paper Type" on the [Paper] tab is automatically selected.
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
(1) Enter your login name and password. (2) (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). 2 (3) Click the [OK] button.
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
(1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button. 2 (1) (2) Start printing.
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [start] button and then click [Printers and Faxes]. In Windows 98/Me/NT 4.
Click the [Printing Preferences] button on the [General] tab. In Windows 98/Me, click the [Setup] tab. 3 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
2 PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network. To install the PPD file and configure printer driver settings, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.
Mac OS 9 Select [Page Setup] from the [File] menu of SimpleText. 1 Select paper settings. (1) (1) Make sure that the correct printer is selected. (2) Select paper settings. The paper size, paper orientation, and enlarge/reduce can be selected. (3) Click the [OK] button. 2 (2) (3) The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.
PRINTING Mac OS X Select [Print] from the [File] menu of TextEdit. 1 The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings. Click next to [Copies & Pages] and select the settings that you wish to configure from the pull-down menu.
Click the [Print] button. Printing begins. 4 Mac OS 9 Select [Print] from the [File] menu of SimpleText. 1 The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.
Select print settings. Click next to [General] and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear. 3 Click the [Print] button. Printing begins.
SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected. • When a paper tray is selected The specified tray is used for printing regardless of the "Paper Size" setting in the page settings window.
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Mac OS X (This function cannot be used in Mac OS X v10.1.5.
Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Click the [Print] button.
Display the job handling screen. (1) (1) Make sure that the machine's printer name is selected. (2) Select [User Authentication]. 2 (2) The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters).
3 FREQUENTLY USED FUNCTIONS This chapter explains frequently used functions. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 29) • FITTING THE PRINT IMAGE TO THE PAPER (page 31) • PRINTING MULTIPLE PAGES ON ONE PAGE (page 32) • STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT (page 34) The explanations assume that the paper size and other basic settings have already been selected.
BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab. Macintosh Mac OS X (2) (1) Select [Color].
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.
Macintosh Mac OS X (1) (1) Select [Layout]. (2) (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.1.5, select the settings in [Duplex]. • In Mac OS X v10.2.8, select the settings in [Advanced]. Mac OS 9 (1) (1) Select [Output/Document Style]. (2) (2) Select [Flip on long edge] or [Flip on short edge].
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine. Letter or A4 Ledger or A3 The following example explains how to print a letter size document on ledger size paper.
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper.
Macintosh Mac OS X (1) (1) Select [Layout]. (2) (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline. (4) (3) Mac OS 9 (1) (2) (1) Select [Layout]. (3) (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline.
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Windows (3) (1) (1) Configure the settings on the [Main] tab. (2) (2) Select the binding edge. (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears. Macintosh Mac OS X (1) (2) (1) Select [Printer Features]. (3) (2) Select the "Binding Edge". (3) Select the staple function or the punch function.
4 CONVENIENT PRINTING FUNCTIONS This chapter explains convenient functions for specific printing objectives.
Macintosh Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) (1) Select [Printer Features]. (2) (2) Select the "Binding Edge". [2 Staples] can be selected in the "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. (3) Mac OS 9 (1) (1) Select [Output/Document Style]. (2) (2) Select [Pamphlet(Left)] or [Pamphlet(Right)].
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher or saddle stitch finisher is installed, the staple function or the punch function can be used with this function. Windows (1) Configure the settings on the [Main] tab. (2) (1) (2) Select the "Binding Edge". (3) Select the "Margin Shift".
Mac OS 9 (1) (1) Select [Advanced]. (2) (2) Select the binding edge and margin shift. CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (1) Select the setting on the [Main] tab. (2) (2) Select the [Rotate 180 degrees] checkbox .
Mac OS 9 (1) (2) (1) Select [Page Setup] from the [File] menu and select [PostScript Options]. (3) (2) Select the [Flip Horizontal] and [Flip Vertical] checkboxes . The print image will show an image of the print result. (3) Click the [OK] button. ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image.
Macintosh Mac OS X (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. (2) (1) Mac OS 9 (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button.
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B B Windows (This function can be used when the PS printer driver is used.) (1) (1) Click the [Advanced] tab. (2) (2) Select a mirror image setting. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab. (1) (2) Click the [Color Adjustment] button. (3) Adjust the color settings. To adjust a setting, drag the slide bar or button.
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image in grayscale, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD • [Text To Black] can be selected to print all text other than white text in black.
SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color settings are available in the machine's printer driver for various uses. These enable printing using the most suitable color settings for the color image type. Advanced color settings can also be configured to match the objective of the color image, such as color management settings and the screening setting for adjustment of color tone expression.
Macintosh Mac OS X (1) Select [Color]. (1) (2) Select color print settings. • To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. • If you selected [4 Colors] from the "Neutral Gray" menu, select [Pure Black Print]. (2) (3) Select the color image type. A image type to match your purpose can be selected from the pull-down menu. If you wish to select detailed settings, click the [Advanced Color] button.
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI A L Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Windows (1) (1) Click the [Watermarks] tab. (2) (2) Select the watermark settings. Select a stored water mark from the pull-down menu.
Mac OS 9 (1) (1) Select [Watermark]. (2) (2) Configure watermark settings. Detailed watermark settings can be configured such as selection of the text and editing of the color. Select the text from the "Watermark" menu. Select the size and angle of the text and color of the font from the corresponding menus. PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data.
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function when you wish to print the front and back cover on heavy paper, or insert colored paper or a different paper type at specified pages. You can also insert paper as an insert without printing on it.
Macintosh Mac OS X (1) (1) Select [Paper Feed]. (2) (2) Select cover insertion settings. Select the paper tray or paper type for the first page in "First page from", and then select the paper tray or paper type used for the remaining pages in "Remaining from". Mac OS 9 (1) (1) Select [General]. (2) (2) Select cover insertion settings.
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Windows (1) Click the [Paper] tab. (1) (2) Select [Transparency Inserts] and click the [Settings] button.
Mac OS 9 (1) (1) Select [Transparency Inserts]. (2) (2) Select the transparency insert settings. To print the same content on the insert as is printed on the sheet of transparency film, select [On (Printed)] from the "Transparency Inserts" menu. Select the paper source and type if needed. When [Bypass Tray] is selected in "Paper Source", be sure to select the "Paper Type". PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.
PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper.
Printing tab text created in a software application (1) Click the [Advanced] tab. (1) (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button.
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file.
Macintosh Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (2) (1) Select [Job Handling]. (1) (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings. Select the folder for storing the file in "Document Filing Settings".
5 PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. To configure FTP server settings, click [Application Settings] and then [FTP Print Settings] in the Web page menu, and configure the settings in "FTP Print Settings from Operation Panel". (Administrator rights are required.
Cancel Print File-01.tiff Print the selected file. (1) Select print conditions. If you selected a file (PCL or PS) in step 3 that includes print settings, the settings will be applied. Paper Select Number of Prints Auto 4 1 (1 999) B/W Print (2) Touch the [Print] key. Output Fit To Page Printing begins. When the message "Job stored. ..." appears in the touch panel, touch the [OK] key.
Touch the key of the file that you wish to print. USB Memory File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a folder, touch the key of the folder. 1 Folder01 1 File-02.tiff File-03.tiff Folder02 File-04.tiff 3 File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level.
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device connected to the machine, follow the steps below to enter the password and begin printing. The PS3 expansion kit is required to use this function. Press the [JOB STATUS] key.
6 USEFUL INFORMATION GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key. JOB STATUS 1 (2) (1) Print Job Job Queue 2 Scan to (1) Touch the [Print Job] tab.
CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Press the [JOB STATUS] key. JOB STATUS 1 (2) (1) Print Job Job Queue Scan to (1) Touch the [Print Job] tab.
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below. Press the [JOB STATUS] key.
7 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 1-999 1-999 1-999 1-999 1-999 Yes Yes Yes Yes Yes 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16*2,3 2,4,6,9,16 Order Selectable Selectable Selectable Selectable Selectable Border On/Off On/Off On/Off Yes Selectable 2-Sided Print Yes Yes Yes Yes Yes Fit To Page Yes Yes Yes No Yes*4 Selectable Selectable Selectable No Yes*5 Black and White Print
PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 Different Paper Yes Yes Yes No Yes*10 Transparency Inserts Yes Yes Yes Yes Yes Carbon Copy Yes Yes Yes No No Tab Printing Yes Yes Yes No No Tandem Print Yes Yes Yes No Yes*5,11 Retention Yes Yes Yes No Yes*5 Document Filing Yes Yes Yes No Yes*5,11 Color Adjustment Yes Yes Yes No Yes*5,11,12 Text To Black/ Vector To Black Yes Yes Yes No No Advanced Color Yes Yes Yes Yes Yes Watermark Yes Yes Yes Y
Printer Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-PRT-Z2
MODEL: MX-5500N MX-6200N MX-7000N Copier Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 3 SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 1 ADDING MARGINS (Margin Shift) . . . . . . . . . . . . . . 47 BEFORE USING THE MACHINE AS A COPIER ERASING PERIPHERAL SHADOWS (Erase) . . . . . . . 49 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy). . . . . . . . . . . . . . . . . 51 BASE SCREEN OF COPY MODE . . . . . .
[Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 • REPEATING PHOTOS ON A COPY (Photo Repeat). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 • CREATING A LARGE POSTER (Multi-Page Enlargement) . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 • REVERSING THE IMAGE (Mirror Image) . . . . . 110 • COPYING 11" x 17" ORIGINALS WITH NO EDGE CUT-OFF (11" x 17" Full Bleed) . . . . . . . 111 • COPYING IN THE CENTER OF THE PAPER (Centering) . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected. (8) (1) COPY (9) DOCUMENT FILING IMAGE SEND Ready to scan for copy.
(9) Paper select display (14) Customized keys This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by . Trays 1 to 5 can be touched to open the same screen as when the [Paper Select] key is touched. ☞ PAPER TRAYS (page 14) The keys that appear here can be changed to show settings or functions that you prefer.
Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting" in the Web pages. When "Erase", "Margin Shift", and "Brightness" are assigned to the customized keys Color Mode Special Modes Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 8½x11 8½x11 3. 11x17 4.
COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Output settings Select copy output settings.
Start copying. Start scanning the original(s) and making copies. Start color copying. Start black and white copying. • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode.
ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed. Color Mode Special Modes Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 8½x11 8½x11 3. 11x17 4.
Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct. For more information on placing the original, see "3. ORIGINALS" in the User's Guide.
PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Color Mode Touch the [Paper Select] key. Special Modes Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 8½x11 8½x11 3. 11x17 4.
2 BASIC PROCEDURE FOR MAKING COPIES This chapter explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the document feeder tray with the edges aligned evenly.
Set the number of copies (number of sets) with the numeric keys. 7 Special Modes Plain 3 2-Sided Copy 8½x11 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ).
MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Set the number of copies (number of sets) with the numeric keys. 7 Special Modes Plain 3 2-Sided Copy 8½x11 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or Normally copying will start. Depending on the copy settings (2-sided copying, etc.
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Originals Copies Automatic 2-sided copying of 1-sided originals 1 Originals Copies Automatic 2-sided copying of 2-sided originals Copies 1-sided copying of 2-sided originals Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Color Mode Check the paper to be used and the color mode. Special Modes Full Color 2-Sided Copy Plain Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), touch the [Paper Select] key. ☞ PAPER TRAYS (page 14) • To change the color mode, touch the [Color Mode] key. ☞ COPY COLOR MODES (page 24) 8½x11 Output Exposure 1. Auto 4 2. 8½x11 8½x11 3. 11x17 4.
AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
(1) Select the 2-sided copy mode. (2) (1) Touch the [1-Sided to 2-Sided] key. OK 2-Sided Copy (2) Touch the [OK] key. 3 Binding Change The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Color Mode Special Modes Full Color 2-Sided Copy Check the paper to be used and the color mode. Plain 8½x11 Output Exposure 1. 8½x11 8½x11 3. 11x17 4. 8½x14 Auto 4 2.
Remove the original and place the next original, and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). or 7 Repeat this step until all originals have been scanned. For the second original and following originals, use the same [START] key as you did for the first original. Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Read-End 8 To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPY COLOR MODES The color mode of the [COLOR START] key ( ) is normally set to [Full Color] so that copying takes place in full color mode when the [COLOR START] key ( ) is pressed. If color originals are mixed together with black & white originals, set the color mode to [Auto] to have the color mode change appropriately for each original. Touch the [Color Mode] key in the base screen to open the following screen.
Selecting single color copying When [Single Color] is selected for the color mode, the following screen appears. Touch the desired color and touch the [OK] key. Color Mode OK Single Color OK R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) Selecting 2 color copying When [2 Color] is selected for the color mode, the following screen appears. Touch the desired color and touch the [OK] key. Color Mode OK 2 Color OK Select a color other than black.
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ("Auto" is displayed.) This function automatically adjusts the image during black & white copying and full color copying to obtain the most suitable copy.
Adjust the exposure level. OK Exposure Touch the key to make the copy darker. Touch the key to make the copy lighter. • Using a copy or printed page as an original When using a copy or printed page from the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears. When [Copy of Copy] is selected, only the [Text], [Printed Photo], and [Text/Printed Photo] original image type keys can be selected. • To enhance the color of a color copy...
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Set the ratio. Touch a preset ratio key and/or the zoom keys to set the ratio. There are two setting screens. Use the keys to switch between the screens.
2 11x17 8½x11 8½x11 5½x8½ 11x17 8½x14 8½x14 8½x11 Touch the [OK] key. OK Copy Ratio 75 64% Zoom 77% After touching the [OK] key, make sure that a paper size suitable for the ratio is selected. % 121% 8½x14 11x17 129% 8½x11 5½x8½ 11x17 8½x11 1 2 100% Auto Image XY Zoom To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key.
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio Copy Original 1 Touch the [XY Zoom] key.
ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an inch original size Touch the appropriate original size key and then the [OK] key.
(1), (2) (3) OK Original Cancel Size Input X 17 (2 1/2~17) inch Y 11 (2 1/2~11 5/8) inch OK Enter the original size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, a number from 2-1/2" to 17" (64 mm to 432 mm) can be entered. When the automatic document feeder is used, a number from 5-1/2" to 17" (140 mm to 432 mm) can be entered.
Original OK Custom Size OK Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a custom original size. X15½ Y 8½ Touch a key that does not show a size ( Store/Delete Recall (2) 2 ). (1) If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear. The following screen will appear. A custom size has already been stored in this location.
Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. OK Original Auto Touch the [Custom Size] key. 8½x14 Manual 1 5½x8½ 8½x11R 5½x8½R 8½x13(216x330) 8½x11 8½x14 AB Inch Custom Size Size Input (2) 2 11x17 (1) (3) Original OK Custom Size OK Retrieve the desired stored original size. (1) Touch the [Recall] tab. (2) Touch the key of the original size that you wish to retrieve.
OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All explanations of the settings below assume that a saddle stitch finisher is installed.
The above screen shows the keys that appear when a saddle stitch finisher is installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depending what peripheral devices are installed. If your screen is different from the above screen, see the screens that follow. Example The screen when a finisher or saddle stitch finisher is not installed.
OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets This function groups copies by page. Example: Groups of 5 copies of each page Originals Output Originals Output Set the number of copies (5). Set the number of copies (5). Touch the [Output] key. Output Touch the [Output] key. Output Group Sort Touch the [Sort] key. Touch the [Group] key.
Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centerline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below.
Punch function If an optional punch module is installed, holes can be punched in output. Paper that can be punched is 7-1/4" x 10-1/2" to 11" x 17" (15 lbs. to 68 lbs.) (B5R to A3 (55 g/m2 to 256 g/m2)). However, 12" x 18" (A3W) sized paper and special media such as transparency film and tab paper cannot be used. [Examples] [Original 1] [Punch positions] [Original 2] [Punch positions] • The saddle stitch and hole punch functions cannot be used together.
MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see the Safety Guide. For precautions when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
OK Paper Select Bypass Tray Paper Tray 1. 8½x11 4 2. 8½x11 Plain 8½x11 Plain 3. 11x17 Plain 4. 8½x14 Plain If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. Plain Paper Select Cancel Bypass Tray Type/Size Setting Select the paper type. 5 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. Select the type of paper used in the bypass tray. Select the paper type that you will use.
(1) Touch the paper size key of the bypass tray. OK Paper Select 1. 8½x11 2. 8½x11 Plain (2) Touch the [OK] key. Bypass Tray Paper Tray 7 Select the bypass tray. (2) (1) Plain 3. 11x17 Plain 4. 8½x14 Plain 8½x11 Plain Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time.
3 SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens. After selecting special mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
Special modes menu (2nd screen) OK Special Modes (1) (2) Stamp (4) (3) Image Edit (5) Quick File (7) Mixed Size (8) Original Color Adjustments (6) File Proof Copy 2 2 Slow Scan Mode ☞ Special modes menu (1st screen) (page 44) (1) (6) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 86) (2) [Image Edit] key (3) [Color Adjustments] key (4) ☞ CHECKING COPIES BEFORE PRINTING (Proof Copy) (page 126) (7) ☞ [Image Edit] KEY (page 104) [Mixed Size Original] key ☞ COPYING
[OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Cancel Margin Shift Right (A) (B) (C) OK Special Modes Left Down Side 1 1/2 OK Side 2 (0~1) inch 1/2 (0~1) inch (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift 1 1 1 1 The punch holes cut off part of the image The image is moved to allow space for the string holes so the image is not cut off.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase function Using the erase function Shadows appear here Shadows appear on the copy. Shadows do not appear on the copy. Erase modes Edge Erase 1 Center Erase Edge + Center Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document 5 6 5 Book or bound document 6 The facing pages are copied onto 2 separate pages. Place the original on the document glass.
(2) 3 Pamphlet Copy (1) Touch the [Special Modes] key. OK Special Modes Margin Shift Select Dual Page Copy. (3) ☞ SPECIAL MODES (page 44) Erase Job Build Dual Page Copy Tandem Copy Covers/Inserts Transparency Inserts Multi Shot Book Copy Tab Copy Card Shot (2) Touch the [Dual Page Copy] key so that it is highlighted. 1 2 (3) Touch the [OK] key. You will return to the base screen of copy mode. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin.
MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
OK Special Modes Cancel Pamphlet Copy 3 Original 1-Sided 2-Sided Left Binding OK Right Binding Cover Setting Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Left Binding] or [Right Binding]). (3) To insert a cover, touch the [Cover Setting] key. (1) (2) (2) (3) (1) (3) Pamphlet Copy Cancel Cover Setting Select cover settings.
Special Modes Cancel Pamphlet Copy OK Touch the [OK] key. OK You will return to the base screen of copy mode. 5 Original 1-Sided 2-Sided Left Binding Right Binding Cover Setting Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted. This function is convenient when you wish to sort copies of a large number of originals into multiple sets.
Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the first set of originals. or 3 Scanning begins. To cancel scanning... Press the [STOP] key ( ). or Insert the next set of originals and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). Repeat this step until all originals have been scanned. For the second set and following sets, use the same [START] key as you did for the first set. 4 To cancel scanning... Press the [STOP] key ( ).
USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) is pressed, the copies will automatically be divided between the master and slave machines. If an odd number of copies is set, the master machine will print the extra set. 3 If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number.
In this situation... A punch module is installed on the master machine but not on the slave machine. • Copying without punching: tandem copy is possible. • Copying with punching: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key. To cancel the job, touch the [Cancel] key.
USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document. Covers can be used in combination with inserts.
(3) (2) (1) (4) Covers/Inserts Cancel Front Cover Setting Paper Tray Bypass Tray OK Print on Front Cover Yes No 1-Sided 2-Sided Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, only cover insertion will be performed. In this case, go to step (3). (A) 8½x11 Plain (B) (2) To copy on one side of the cover, touch the [1-Sided] key. To copy on both sides of the cover, touch the [2-Sided] key.
OK Special Modes Inserts Setting Cover Setting 6 OK Cancel Covers/Inserts Front Cover Insertion Type A Back Cover Insertion Type B Insertion Settings Tray Settings Page Layout or 7 Touch the [OK] key. You will return to the base screen of copy mode. You can touch the [Insertion Type A] key or the [Insertion Type B] key to select insert settings. ☞ INSERTING INSERT SHEETS IN COPIES (Insert Settings) (page 65) To check your settings, touch the [Page Layout] key.
INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts. Example: Insert A after page 3 and insert B after page 5. Originals 1 2 Insert A 3 1 2 3 4 5 4 6 5 Insert B 6 Copies Insert the originals face up in the document feeder tray.
(3) (2) (1) (4) Covers/Inserts Cancel Insertion Type A Settings Paper Tray Bypass Tray OK (1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, only insert sheet insertion will be performed. In this case, go to step (3). Print on Insert Sheets Yes No 1-Sided 2-Sided (A) 8½x11 Plain Select insert settings. (B) (2) To copy on one side of the insert, touch the [1-Sided] key. To copy on both sides, touch the [2-Sided] key.
OK Special Modes Cancel Covers/Inserts OK Inserts Setting Cover Setting 6 Touch the [Insertion Settings] key. Front Cover Insertion Type A Back Cover Insertion Type B Insertion Settings Tray Settings (1) Page Layout (2) (5) Covers/Inserts OK Insertion Settings Insertion Page Insertion Type A Tray 2 8½x11 Plain (A) Insertion Type B Bypass Tray 8½x11 Plain (B) Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key.
OK Special Modes Cancel Covers/Inserts Inserts Setting Cover Setting 8 OK Front Cover Insertion Type A Back Cover Insertion Type B Insertion Settings Tray Settings Page Layout or 9 Touch the [OK] key. You will return to the base screen of copy mode. To select cover settings, touch the [Front Cover] key or the [Back Cover] key. ☞ INSERTING COVERS IN COPIES (Cover Settings) (page 62) To check your settings, touch the [Page Layout] key.
CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages.
Touch the key of the page that you wish to delete or change. Example: Touch insert A at page 4 Covers/Inserts OK Page Layout 1 Insertion Type A 4/- Insertion Type B 7/- Insertion Type B 9/- Insertion Type A 12/- 1 If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the insertion page. • If there are multiple screens, touch the keys to move through the screens.
Change the settings for insert type A/B. Covers/Inserts OK Insertion Modify Insertion Page 5 Insertion Type A Insertion Type B 5 Insertion Total:4 Bypass Tray 8½x11 Plain Tray 2 8½x11 Plain Enter Special Modes Cancel Covers/Inserts Cover Setting 6 The settings are changed in the same way as they are initially configured. See step 7 of "INSERTING INSERT SHEETS IN COPIES (Insert Settings)" (page 65) to change the insert settings.
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle. It is also possible to copy on the inserts. B C A Inserts Load the transparency film. • If you are using the bypass tray, load the transparency film face down in the tray.
(2) (1) (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). OK Special Modes Cancel Transparency Inserts Paper Tray OK (2) Select insert paper settings. Print on Insert Sheets Yes Tray2 Select insert settings. (3) No (A) The currently selected paper tray for the inserts is displayed. (B) The size and type of paper in the currently selected tray is displayed. To change the paper tray for the inserts, touch the "Paper Tray" key.
COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. 2in1 copying A 1 4in1 copying B AB A B Place the original.
(1) (3) (2) (4) OK Special Modes Cancel Multi Shot Layout 2in1 OK Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] key. If needed, the images will be rotated. 4in1 Border (2) Select the layout. Select the order in which the originals will be arranged on the copy. Number of pages Layout 2in1 3 4in1 The arrows in the above diagram indicate how the images are arranged. (3) Select the border.
COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the center to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
(1) Select book copy settings. (2) Special Modes OK Book Copy Cancel OK (1) Select the binding position ([Left Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Setting] key. 2 If a cover will not be added, go to step 4. Left Binding Right Binding Cover Setting Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator).
Special Modes Book Copy Cancel OK Touch the [OK] key. OK You will return to the base screen of copy mode. 4 Left Binding Right Binding Cover Setting Place the original face down on the document glass. Place the opened front cover and back cover face down. 5 Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ) to scan the first original. or ) Scanning begins.
Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. 8 Copying will begin. Read-End To cancel scanning and copying... Press the [STOP] key ( ). • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four. • If a saddle stitch finisher is installed, the book copy function can be used in combination with the saddle stitch function.
COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from both tray 3 and the bypass tray. The following explanation uses the bypass tray as an example. ABC ABC ABC DEF DEF GHI GHI Prepare originals that match the tab positions.
Tab copying with a right binding Originals Placing the originals Loading tab paper • Document feeder tray Originals 1 1 Insert the originals so that the side with no tab text enters first. • Document glass Reverse side 1 Final image Load the tab paper so that the tab on the first sheet is away from you. Place so that the side with the tab text is on the left. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Load the tab paper. • When using the bypass tray, place the paper with the print side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY" (page 41). • If you are using tray 3, see "Loading tab paper" in the User's Guide. After loading tab paper in tray 3, select tray 3 as explained in "PAPER TRAYS" (page 14).
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front Back Example of an 8-1/2" x 11" (A4) size portrait copy Color Mode Special Modes Full Color 2-Sided Copy Example of an 8-1/2" x 11" (A4) size landscape copy Select the paper to be used for card shot.
(1) (2) OK Special Modes Cancel Card Shot X 3 3 8 (1~8 1/2) inch Y 2 1 8 (1~8 1/2) inch Select card shot settings. (1) Enter the original size. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. Touch the [Y] key and enter the Y (vertical) dimension of the original with the keys. (A) To enlarge or reduce the images to fit the paper based on the entered original size, touch the [Fit to Page] key.
• The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Card Shot Settings This is used to set the values to which the size returns when the [Size Reset] key is pressed.
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Stamp] key. ☞ Special modes menu (2nd screen) (page 45) Select the print position.
Select Stamp. OK Special Modes Cancel Stamp OK 1 2 4 Date Stamp Page Numbering Text Layout When you have finished selecting stamp settings, touch the key.
or Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). ) Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 1, 2006 in the top right corner of the paper. APR/01/2006 1 Touch the [Date] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 87). Set the date format.
Stamp Cancel Date YYYY/MM/DD OK First Page Print Color Check the displayed date. If you need to change the date, touch the [Date Change] key. Set the date that you wish to use and touch the [OK] key. Bk(Black) MM/DD/YYYY All Pages DD/MM/YYYY Stamp APR/01/2006 OK Date Change MM DD, YYYY Date Change 4 Year Month Day 2006 04 01 • If you select a date that does not exist (such as Feb. 30), the [OK] key will be grayed out to prevent entry.
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy CONFIDENTIAL The following 12 selections are available for the stamp text. CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO.
Stamp Cancel Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY Larger TOP SECRET PLEASE REPLY Smaller OK First Page Print Color Bk 1 2 3 All Pages Size Touch the [Print Color] key and set the color and density. Touch the color that you wish to use. If you wish to darken the selected color, touch the key. If you wish to lighten the selected color, touch the key. When you have finished selecting the settings, touch the [OK] key.
PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, color, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. 1 2 3 1 Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 87). Select a format for the page number. Stamp Cancel Page Numbering OK Print Color Page Numbering Format 1,2,3.. Bk(Black) (1),(2),(3)..
Touch the [Print Color] key. Stamp Cancel Page Numbering OK Print Color Page Numbering Format 1,2,3.. Bk(Black) Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key. (1),(2),(3).. Total Page -1-,-2-,-3-.. <1>,<2>,<3>.. Stamp P.1,P.2,P.3.. Auto 1/5,2/5,3/5..
Stamp OK Page Number Auto 6 Manual First Number 1 Last Number Covers/Inserts Counting Auto If covers/inserts will be inserted, touch the [Covers/Inserts Counting] key if you want to include the covers/inserts in the page number count and want page numbers printed on the covers/inserts. Printing Starts from Page 1 (1) (2) Stamp OK Covers/Inserts Counting Touch each item that you want counted in the page numbers so that a checkmark appears , and then touch the [OK] key.
• When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2006 Planning Meeting" in the top left corner of the paper April 2006 Planning Meeting 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 87). Touch the [Recall] key.
Touch the [Print Color] key. Stamp Cancel Text OK Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key. First Page AAA AAA Stamp Print Color Pre-Set Recall Bk(Black) OK Print Color All Pages Store/Delete Direct Entry Bk(Black) 4 R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) • If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( ) will print the page numbers in black and white. ).
Storing, editing, and deleting text strings 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 87). Touch the [Store/Delete] key. Stamp Cancel Text OK First Page 2 Print Color Pre-Set Recall Bk(Black) All Pages Store/Delete Direct Entry Store a text string, or edit/delete a stored text string. Stamp Back Text 10 5 Store/Delete • To store a text string, touch a key with no text stored. A text entry screen will appear.
Touch the [Back] key. Stamp Back Text 5 10 Store/Delete 4 1 No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 You will return to the screen of step 2. To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)" (page 98).
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. OK Special Modes OK Cancel Special Modes 1 2 Date Stamp Page Numbering Text 1 Layout The [Layout] key can only be touched when stamp items have been selected. If the layout is correct, touch the [OK] key. Stamp OK Layout Touch the key of the stamp item that you want to delete or whose position you want to change.
Stamp OK Move Select the location to move the selected item. Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings. Not selected, stamp setting has not been selected. 4 Selected during selection of the stamp setting. Not available, stamp setting has already been selected. The above key is the top left key.
[Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens.
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below. Up to 24 images (when the image is 2-1/2" x 2-1/2" size (65 mm x 70 mm size)) can be repeated on a single sheet of paper.
Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 104) (1) Select Photo Repeat settings. (2) (1) Touch the key showing the original type and paper size combination that you want to use.
CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (8-1/2" x 11" (A4) size) Copy (enlarged image on 8 sheets of 11" x 17" (A3) paper) Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Multi-Page Enlargement] key.
Set the enlargement size and the original size. (B) Ready to scan for copy. Copies will be delivered in 2 parts. Cancel M.Page Enlarge Enlargement Size (Inch) (1) Select the size system that you wish to use for multi-page enlargement. OK Image Edit Original Size OK 1 22x17 11x17 22x34 8½x14 34x44 8½x11 3 44x68 (2) Touch the keys to display the screen that shows the desired group of sizes.
Cancel M.Page Enlarge 4 Touch the [OK] key. OK Image Edit Enlargement Size (Inch) Original Size 22x17 11x17 22x34 8½x14 34x44 8½x11 You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode. OK Original Orientation 1 3 44x68 Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or ) Copying will begin. If you have selected sort mode, change originals and press the [START] key.
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original 1 Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. ☞ [Image Edit] KEY (page 104) (1) 3 Select Mirror Image.
COPYING 11" x 17" ORIGINALS WITH NO EDGE CUT-OFF (11" x 17" Full Bleed) This feature lets you copy an entire 11" x 17" (A3) size original at full size with no image cut-off at the edges. 12" x 18" (A3W) size paper is used, which is slightly larger than 11" x 17" (A3) size. 12" x 18" (A3) full bleed copy 11" x 17" (A3) size original Place the original face down on the document glass. 1 Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens.
Load 12" x 18" (A3W) paper. • Pull out the extension tray, adjust the guides to the width of 12" x 18" (A3W) paper, and place the paper in the bypass tray. After loading the paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY" (page 41). • To load 12" x 18" (A3W) paper in tray 3, tray 4, or the large capacity tray (MX-LCX3), see "2. LOADING PAPER" in the User's Guide.
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced. Not using the centering function 1 Using the centering function Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key.
or Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). ) Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption. Originals 1 B/W Reverse copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted.
[Color Adjustments] KEY When the [Color Adjustments] key is touched in the 3rd special modes menu screen, the color adjustments menu screen opens.
ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Color Adjustments] key. (4) Touch the [RGB Adjust] key.
ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. Soft Sharp 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Color Adjustments] key. (4) Touch the [Sharpness] key.
WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Color Adjustments] key.
Press the [COLOR START] key ( ). Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOR START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key. 4 To cancel scanning and copying... Press the [STOP] key ( ). To cancel a suppress background setting... Touch the [Cancel] key in the screen of step 3.
ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. 1 Each of the colors yellow, cyan, magenta, and black are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once. Dark Light 2 3 4 5 6 7 8 OK Color Adjustments OK Cancel Color Balance C Cyan+ M Magenta+ Y Yellow+ B Black+ Y 1 2 3 4 5 6 7 8 All M C Bk 1 Place the original.
(1) (2), (3) (4) OK Color Adjustments Cancel Color Balance Adjust the color balance. Examples of color balance adjustment The settings of all gradations are moved toward + OK Y 1 2 3 4 5 6 7 8 All M The settings of all gradations are moved toward - C Bk (1) Select the color to be adjusted. Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black).
ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. Darker 1 Original Brighter Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Color Adjustments] key. (4) Touch the [Brightness] key.
ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. Weakening the intensity 1 Original Strengthening the intensity Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Color Adjustments] key. (4) Touch the [Intensity] key.
CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required. However, this feature makes it possible to change settings for the scanned original without scanning it again, allowing you perform copying more efficiently.
7 Special Modes Plain 4 2-Sided Copy Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 38) 8½x11 Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key ( or the [BLACK & WHITE START] key ( ). or One set of copies is printed.
OK Proof Copy Change the settings. (1) Touch the key of the setting that you want to change. Color Mode Paper Select Output Special Modes The setting screen of the touched key opens. Change the settings and touch the [OK] key. 2-Sided Copy (2) Touch the [OK] key. 7 • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets.
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. Copies Originals 8-1/2" x 14" 8-1/2" x 14" 11" x 17" 11" x 17" There are two settings for mixed size originals.
Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Mixed Size Original] key. ☞ Special modes menu (2nd screen) (page 45) (1) (2) OK Special Modes Cancel Mixed Size Original 3 Place the same width originals. Same Width OK Select Mixed Size Original settings. (1) Touch the [Same Width] key or the [Different Width] key as appropriate for the originals. (2) Touch the [OK] key.
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
4 CONVENIENT COPY FUNCTIONS This chapter explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first. Copies in progress from tray 2.
• If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. • Depending on the settings of the job in progress, the [Interrupt] key may not appear. • Depending on the settings of the job in progress, the [Reserve] key may appear instead of the [Interrupt] key. Unlike interrupt copy, reserve copy does not temporarily stop the job in progress.
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This section explains the job queue screen and the completed jobs screen, which are related to copy mode.
Job key display Each job key shows the position of the job in the job queue and the current status of the job. 2 (1) (1) Copy (2) 002/000 (3) (4) (6) Indicates the number (position) of the job in the job queue. Mode icon The icon appears when the job is a copy job. In the completed jobs screen, a color bar appears next to the icon to indicate whether the job was executed in color or black & white.
GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Touch the key of the urgent job and then touch the [Priority] key. The job will move to the top of the queue and copying will begin.
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 11" x 17" (A3) size CAD drawings are copied once a month for archive purposes using the following settings: (1) The 11" x 17" (A3) size CAD drawings are reduced to 8-1/2" x 11"(A4) size.
STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( ). 1 LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. 1 2 3 4 5 6 7 8 9 10 11 12 1 4 2 Recall Store/Delete Touch a numeric key. Exit Job Programs Numeric keys in which job programs are already stored are highlighted. • To store a job program, touch a numeric key that is not highlighted.
To store, make selections and press [OK], to delete, press [Cancel]. Cancel Color Mode OK Special Modes Full Color 2-Sided Copy Select the copy settings that you wish to store in the job program and touch the [OK] key. Plain 8½x11 Output Exposure 1. 2. 8½x11 8½x11 3. 11x17 4. 8½x14 Auto Program Name 4 Copy Ratio Original Paper Select 100% Auto Auto 8½x11 Plain To assign a name to the program, touch the [Program Name] key. A text entry screen will appear.
APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages.
Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals.
Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals.
Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals.
Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals.
Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown.
Copier Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-CPY-Z2
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 3 1 3 PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . 44 • PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . . . . . . . . . . . . 44 • PLACING THE ORIGINAL ON THE DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . . 46 BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . 5 • EXTERIOR . . . . . . . . . . .
ABOUT THIS MANUAL Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide (This manual) This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 BEFORE USING THE MACHINE This chapter provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) (2) (3) (4) (5) (6) (7) (8) (9) When a finisher / saddle stitch finisher is not installed When a finisher is installed (1) (5) Finisher / saddle stitch finisher* (2) (6) (7) Inserter* Operation panel This is used to select functions and enter the number of copies.
(10) (11)(12) (13) (14) (15) (14) Tray 5 (when a large capacity tray (MX-LCX2) is installed)* (10) Tray 1 (left side) This holds paper. Up to 1200 sheets of paper can be loaded. ☞ TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page 27) This holds paper. 8-1/2" x 11" or A4 paper can be loaded. Up to 3500 sheets of paper can be loaded. ☞ TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) (page 33) (11) Tray 2 (right side) (15) Tray 5 (when a large capacity tray (MX-LCX3) is installed)* This holds paper.
INTERIOR (16) (17) (18) (19) (20) (21) (22) When a finisher / saddle stitch finisher is not installed (23) (24) (25) (26) (21) Paper reversing section cover (16) Paper pass unit* This is used when 2-sided printing is performed. Open this cover to remove a paper misfeed. This transfers output to the finisher or saddle stitch finisher. (22) Bypass tray (17) Toner cartridges Use this tray to feed paper manually.
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) (1) (2) (3) (4) (5) Document feeding area cover (5) Open to remove a misfed original. (2) Original guides (6) Scanning area Original size detector This detects the size of an original placed on the document glass. ☞ PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 46) Document feeder tray Place originals in this tray. 1-sided originals must be placed face up.
SIDE AND BACK (1) (2) (3) (4) (5) (1) USB connector (A type) This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. (2) USB connector (B type ) A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded cable. (3) LAN connector Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable.
OPERATION PANEL (1) (2) (3) (4) (5) HOME SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT JOB STATUS (6) (7) (8) (1) (6) Touch panel (2) (7) [SYSTEM SETTINGS] key Press this key to display the system settings menu screen. The system settings are used to configure paper tray settings, store addresses for transmission operations, and adjust parameters to make the machine easier to use.
HOME SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT JOB STATUS (9) (9) [LOGOUT] key ( (15) [POWER SAVE] key ( ) (16) [POWER] key ( ) ) / indicator ) Use this key to turn the machine power on and off. ☞ TURNING THE POWER ON AND OFF (page 16) (17) Main power indicator This lights up when the machine's main power switch is in the "on" position. ☞ TURNING THE POWER ON AND OFF (page 16) ) Press this key to stop a copy job or scanning of an original.
TOUCH PANEL The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different. Using the touch panel Example 1 (1) DOCUMENT FILING IMAGE SEND COPY Job status screen.
Example 4 Color Mode OK Function Review Special Modes Full Color 2-Sided Copy Margin Shift Shift:Right Front:1/2inch/Back:1/2inch Erase Edge:1/2inch Center:1/2inch Covers/Inserts Front:2-Sided/Back:Insert Insertion A:10 Page/B:10 Page Plain 8½x11 Output Exposure 1. 2. Auto 1 1 8½x11 8½x11 3. 11x17 4. 8½x14 File Quick File Copy Ratio Original Paper Select 100% Auto Auto 8½x11 Plain 8½x11 When at least one special mode is selected, the key appears in the base screen.
SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Color Mode Special Modes Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 8½x11 8½x11 3. 11x17 4. 8½x14 Auto File Quick File Copy Ratio Original Paper Select 100% Auto Auto 8½x11 Plain 8½x11 Printing (A) (1) (1) (2) The status of the first job is indicated as shown in (A).
PRINT/SEND STATUS (JOB STATUS) This screen appears when the [JOB STATUS] key on the operation panel is pressed. The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is used to check jobs, move a job to the top of the job queue, or delete a job.
TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover (lower) is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator).
USER AUTHENTICATION When the administrator of the machine has enabled user authentication, either of the two screens shown below will appear. If either screen appears, enter the user number or login name and password that you received from the administrator.
When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 3 • However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically.
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. User Authentication Touch the [Login Name] key or the key. OK If the [Login Name] key is touched, a screen for selecting the user name appears. Go to the next step. If the key is touched, an area for entering a "Registration No." appears [---].
Touch the [Password] key. OK User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). Login Name User Name User 0001 Password Auth to: If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, touch the [OK] key.
User Authentication OK After the entered login name and password are authenticated, the user count screen will appear briefly. Login Name User Name Touch the [OK] key. User 0001 Usage status: Black-white : Full color : 2-color : Single color: Password Auth to: Login Locally used/remaining pages 87,654,321/12,345,678 87,654,321/12,345,678 87,654,321/12,345,678 87,654,321/12,345,678 4 (Different items will appear in the screen when LDAP authentication is used.
HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favorite Operation Group" can be displayed.
2 LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The trays are identified by the names indicated below. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide.
USEABLE PAPER Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Plain paper, special media Plain paper that can be used • SHARP standard plain paper (21 lbs. (80 g/m2)).
Paper that cannot be used • Thin paper less than 15 lbs. (55 g/m2) • Paper that is 69 lbs. (257 g/m2) or heavier • Irregularly shaped paper • Stapled paper • Damp paper • Curled paper • Paper with a wave-like pattern due to moisture absorption • Special media for inkjet printers (fine paper, glossy paper, glossy film, etc.
TRAY SETTINGS FOR TRAY 1 AND TRAY 2 LOADING PAPER Up to 1200 sheets of 8-1/2" x 11" or A4 size paper can be loaded in tray 1. Up to 800 sheets of 8-1/2" x 11" or A4 size paper can be loaded in tray 2. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Pull out tray 1 - tray 2. Gently pull the tray out until it stops. 1 Fan the paper. Fan the paper well before loading it.
Gently push tray 1- tray 2 into the machine. Push the tray firmly all the way into the machine. 4 If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. Do not place heavy objects on the tray or press down on the tray. System Settings: Paper Tray Settings Change these settings when you change the size or type of paper loaded in a tray.
(1) (2) LT A4 A4 LT Attach the paper size guide and transparent sheet appropriately for the size of paper to be used. (1) Align the bottom of the paper size guide with the appropriate slot on the base of the tray. Align the paper size guide with the slot for the paper size to be used (indicated by the paper size mark). (2) Align the holes at the top of the paper size guide with the protrusions that secure the paper size guide.
TRAY SETTINGS FOR TRAY 3 AND TRAY 4 LOADING PAPER AND CHANGING THE PAPER SIZE Up to 500 sheets of 5-1/2" x 8-1/2"R to 12" x 18" (A5R to A3W) size paper can be loaded in tray 3. Up to 500 sheets of 7-1/4" x 10-1/2"R to 12" x 18" (B5R to A3W) size paper can be loaded in tray 4. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Pull out the paper tray. Gently pull the tray out until it stops.
Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. 5 • If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. • If you loaded 8K, 16K, or 16KR size paper, or loaded a non-standard size of paper in tray 3, change the paper size setting as explained in "Paper Tray Settings" in the System Settings Guide.
Pull out the tray and attach the guide. Slide the guide plate to the position of the bottom edge of the tab paper and attach the guide so that it covers the guide plate. 2 Insert the tab paper into the tray. Place the tab paper with the print side face up so that the tab is to the left. 3 [Example] Make sure that the positions of the tabs correspond with the originals as shown below.
TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) LOADING PAPER (MX-LCX2) Up to 3500 sheets of 8-1/2" x 11" or A4 size paper (21 lbs. (80 g/m2)) can be loaded in the large capacity tray (MX-LCX2). For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. The paper size of the large capacity tray (MX-LCX2) can only be changed by a service technician.
Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. 4 If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. Do not place heavy objects on the tray or press down on the tray. System Settings: Paper Tray Settings Change these settings if you have loaded a different type of paper in the tray.
Indicator line Place the paper in the center of the paper table. The paper should be loaded with the print side face up. When a certain amount of paper is placed on the paper table, the paper table will automatically descend slightly and then stop. Continue loading paper in this way. The paper stack must not be higher than the indicator line. A maximum of 3000 sheets of paper can be loaded in the tray. Caution 4 When placing paper, do not insert your fingers into the openings in the paper table.
CHANGING THE PAPER SIZE (MX-LCX3) To change the paper size of the large capacity tray (MX-LCX3), follow the procedure below. This procedure only explains how to change the paper size. For the procedures for opening/closing the tray and loading paper, see "LOADING PAPER (MX-LCX3)" (page 34). Loosen the paper guide screw. 1 Slide the plate of the paper guide. Plate 2 Slide the plate until the red line appears at the center of the size window of the plate.
Change the right paper guide to the paper size to be used. (1) While holding up the paper guide lock, slide the paper guide to the paper size to be used. 6 (2) Release the paper guide lock. (3) Move the paper guide slightly to the right and left so that it locks into place. You will hear a "click" when the paper guide locks. Set the paper size and paper type. 7 Be sure to change the paper size and paper type settings as explained in "Paper Tray Settings" in the System Settings Guide.
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Open the bypass tray.
Color Mode Special Modes Touch the [Paper Select] key. Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 8½x11 8½x11 3. 11x17 4. 8½x14 Auto 4 File Quick File Copy Ratio Original Paper Select 100% Auto Auto 8½x11 Plain 8½x11 Touch the paper type key of the bypass tray. OK Paper Select Bypass Tray Paper Tray 1. 8½x11 Plain 5 Plain 3. 11x17 Plain 4. 8½x14 Plain (A) Shows the size of paper loaded in the bypass tray. (B) Shows the currently selected paper type. 8½x11 2.
Set the paper size. Example: recycled paper has been selected Paper Select OK Bypass Tray Type/Size Setting Type Recycled Auto-Inch Auto-AB Custom Size Size 12x18,11x17,8½x14 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(8½x13) 11x17,8½x11 X17 Y11 16K 7 16KR 8K Bypass Tray Type/Size Setting OK Size Input OK X 17 (2 1/2~17) inch Y 11 (2 1/2~11 5/8) inch [Auto-Inch] key When the paper inserted in the bypass tray is a standard inch size (8-1/2" x 11", etc.
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds. • Before loading paper, straighten any curling in the paper.
Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. Important points when using envelopes • Do not print on both sides of an envelope. This may result in misfeeds or poor print quality. • Restrictions apply to some types of envelopes. For more information, consult a qualified service technician.
Fusing unit pressure adjusting levers It may happen that creases, color deviations, or smudging may occur even when envelopes within the specifications are used. This problem can be alleviated by shifting the fusing unit pressure adjusting levers from the regular pressure position to the low pressure position. To shift the fusing unit pressure adjusting levers, follow the steps below. Pull out the right side cover. While pushing up the right side cover release lever, gently open the cover.
3 ORIGINALS This chapter explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder.
Adjust the original guides to the size of the originals. 2 Place the original. 3 Indicator line Make sure the edges of the originals are even. Insert the originals face up all the way into the document feeder tray. Insert a number of originals that does not exceed the indicator line on the document feeder tray. Up to 150 sheets can be inserted. • Originals of different sizes can be placed together in the automatic document feeder.
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When a non-standard size original is placed in copy mode, see "SPECIFYING THE ORIGINAL SIZE" in the Copier Guide. When a non-standard size original is placed for fax or scanner transmission, see "IMAGE SETTINGS" in the Facsimile Guide or Scanner Guide.
Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic document feeder will rise. (2) (2) Slowly close the automatic document feeder. (1) Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.
4 PERIPHERAL DEVICES This chapter describes the peripheral devices that can be used with the machine and explains how to use the finisher, saddle stitch finisher, and inserter. PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. (As of April, 2006) Product name Product number Description MX-LCX2 Additional tray.
FINISHER / SADDLE STITCH FINISHER The finisher and saddle stitch finisher are equipped with the offset function, which offsets each set of output from the previous set, and the staple sort function, which staples each set of output. The saddle stitch finisher is also equipped with the pamphlet staple function, which automatically staples and folds each set of output at the centerline. A punch module can also be installed to punch holes in output.
SUPPLIES The finisher and saddle stitch finisher require the following staple cartridge: • Staple cartridge (approx. 5000 staples x 3 cartridges) (for both the finisher and saddle stitch finisher) AR-SC2 The saddle stitch finisher also requires the following special staple cartridge for the saddle stitch unit. • Staple cartridge (approx.
FINISHER / SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the cartridge in the finisher Open the front cover. 1 Squeeze the green parts of the staple case and pull the case up and then out. 2 Remove the empty staple cartridge. Press the lock button to release the staple case cover and then remove the staple cartridge.
Pull the seal that holds the staples straight out. 5 Push the staple case firmly back in. Push the staple case in until it clicks into place. 6 Close the front cover. 7 Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
Replacing the staple cartridges in the saddle stitch unit Open the front cover. 1 Grasp the handle on the saddle stitch unit and pull it slowly out until it stops. 2 Pull the staple unit in the saddle stitch unit out and then rotate it up. 3 4 Grasp the left and right side of each empty staple cartridge and remove the cartridges. Load new staple cartridges. 5 6 Replace both staple cartridges. Remove the cover from each staple cartridge and then install the cartridge.
Push the saddle stitch unit in. 7 Close the front cover of the saddle stitch finisher. 8 Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly.
Removing a staple jam from the finisher To remove a staple jam, remove the staple case from the finisher unit and then follow the steps below. To remove or reinsert the staple case of the finisher unit, see "Replacing the cartridge in the finisher" (page 51). Lower the lever at the front end of the staple case and remove the jammed staple. Remove the leading staple if it is bent. If bent staples remain, a staple jam will occur again. 1 Return the lever to its original position.
Removing a staple jam from the saddle stitch unit To remove a staple jam from the saddle stitch unit, remove the staple cartridge and then follow the steps below. To remove the staple cartridge from the saddle stitch unit or replace the saddle stitch unit, see "Replacing the staple cartridges in the saddle stitch unit" (page 53). Remove the staple cartridge from the staple unit. 1 Press (A) down and pull up knob (B). 2 (B) (A) Remove the jammed staples and then return knob (B) to its original position.
PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch finisher is required. Discarding punch waste Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste. Open the front cover of the punch module. 1 Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter.
INSERTER The inserter enables blank sheets or printed sheets to be added to copy and print output as covers or inserts without performing printing. The inserter also allows feeding of heavy paper that cannot be fed from the other trays. Sets of printed paper that have not been stapled or punched can be fed one at a time from the inserter for stapling or punching.
LOADING PAPER When loading paper in the inserter, load the paper face up. Up to 100 sheets can be inserted. If the paper has a top edge and bottom edge, load in the same top-bottom orientation as the original. Adjust the paper guide on the paper tray to the width of the paper. When loading tab paper in the inserter, the reverse side of the tab paper should face up. The top side is inserted first. Reverse side The relation of copies and tab sheets is shown below.
MANUALLY OPERATING THE INSERTER The inserter can be used for stapling or punching without performing a copy operation. These functions are selected at the operation panel of the inserter. (1) (1) [PUNCH] key ( (2) (3) (3) ) (2) [STAPLE] key ( [START] key ( ) / indicator After selecting punch or staple settings with the key of (1) or (2), place the paper to be punched or stapled on the paper tray of the inserter and press this key.
Touch the [START] key ( 3 ). Make sure that the [START] key ( ) indicator is illuminated green and then press the [START] key ( ). Alarm display If the indicator of the [START] key ( ) is off or blinks after loading paper, operation will not begin when the [START] key ( ) is pressed. For more information on blinking and lit indicators, see "Alarm display of the inserter" in the Troubleshooting.
5 MAINTENANCE This chapter explains how to clean the machine and replace the toner cartridges and the waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Scanning area If colored lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position. Examples of lines in the image Black lines White lines Open the automatic document feeder and remove the glass cleaner.
Clean the document scanning area in the automatic document feeder with the glass cleaner. (1) Open the scanning area cover on the automatic document feeder. Push in the release switch to release the cover. (2) Clean the scanning area in the automatic document feeder. 3 (3) Close the cover. Replace the glass cleaner.
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or colored lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum. Open the front cover (lower). 1 Open the inner cover. 2 Clean the main charger. (1) Slowly pull out the green knob (charger cleaner) as far as it will go. 3 (2) After the green knob (charger cleaner) is pulled out, slowly push it all the way back in.
Close the front cover (lower). 6 • If this does not solve the problem, pull the knob out and push it back in 2 more times. • When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other. CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.
CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (colored lines) may form in the printed image. Identifying lines (colored lines) caused by a dirty laser unit • Colored lines always appear in the same place. (The lines are never black.) • The colored lines are parallel to the direction of paper feeding. • Colored lines appear not only on copies but also on print jobs from a computer. (The same lines appear on both copies and print jobs.
Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where the cleaner is attached. 5 (2) Use your other hand to press down on the hook that secures the cleaner and remove the cleaner. Put the removed cleaner back on the inner cover. After replacing the cleaner, be sure to close the inner cover. Attach the new cleaner to the cleaning tool. (1) Align the cleaner hook with the attachment hole in the cleaning tool.
Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. (2) Insert the cleaning tool all the way into the hole and then pull it back out. Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit. 7 (3) Repeat step (2) two or three times and then remove the cleaning tool. Repeat step 7 to clean all holes in the laser unit (4 holes).
Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the center of the cleaning tool and slowly press up from below. 9 (3) Fit the holder into the hole in the tip (the end with the cleaner) of the cleaning tool. Close the front cover (lower).
REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. ( Toner supply is low.) Ready to scan for copy. ( Change the toner cartridge.) When the message appears in the message display, replace the toner cartridge for the indicated color. If you continue to use the machine without replacing the cartridge, the following message will appear when the toner runs out. Change the toner cartridge.
Open the front cover (upper). Locations of color toner cartridges (A) (B) (C) (D) (E) 1 (A): Yellow (B): Magenta (C): Cyan (D): Black 1 (E): Black 2 If a finisher / saddle stitch finisher is not installed, open the toner cover as shown. Pull the toner cartridge toward you. 2 Pull the cartridge slowly toward you, keeping it level. If the cartridge is pulled out abruptly, toner may spill out. Remove a new toner cartridge and shake it 5 or 6 times as shown.
Insert the new toner cartridge horizontally, pushing it in until it locks. Push the cartridge firmly in until it clicks into place. 4 A toner cartridge of a different color cannot be installed. Be sure to install a toner cartridge of the same color. Close the front cover (upper). After the toner cartridge is replaced, the machine automatically enters image adjustment mode. Do not open the front cover (upper) during this time. 5 Caution • Do not throw a toner cartridge into a fire.
REPLACING THE WASTE TONER BOX The waste toner box collects excess toner that is produced during printing. When the waste toner box becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the waste toner box. Open the waste toner box compartment cover. 1 Remove the waste toner box. 2 Place the cover on the removed waste toner box. The cover is included with the new toner waste box. Remove the cover from the new waste toner box and attach it as shown.
Close the waste toner box compartment cover. After closing the cover, make sure that the message no longer appears. 5 Caution • Do not throw the waste toner box into a fire. Toner may fly and cause burns. • Store the waste toner box out of the reach of small children. When replacing the waste toner box, be aware that it may soil your clothes or the immediate surroundings.
6 ENTERING TEXT This chapter explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Description Caps This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
• " " in the text entry screen indicates how many characters can be entered. A number of characters greater than " cannot be entered. " • The key layouts that can be selected vary depending on the language selected in "Display Language Setting" in the system settings (administrator). ENTERING TEXT FROM AN EXTERNAL KEYBOARD An external keyboard can only be used as a alternative for the text entry screen that appears in the machine's touch panel.
User's Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-USR-Z2
