MODEL: MX-B400P Operation Guide BEFORE BEFORE USING USING THE THE MACHINE MACHINE PRINTING PRINTING SYSTEM SYSTEM SETTINGS SETTINGS TROUBLESHOOTING TROUBLESHOOTING
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide" in the Quick Start Guide. 1. BEFORE USING THE MACHINE This chapter provides information, such as basic operation procedures and how to load paper. 2.
ABOUT OPERATION MANUAL This manual explains how to use the MX-B400P laser printer. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®.
CHAPTER 1 BEFORE USING THE MACHINE This chapter provides information on basic operation procedures, how to load paper and machine maintenance. LOADING PAPER BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . • OPERATION PANEL . . . . . . . . . . . . . . . . . . . . .
BEFORE USING THE MACHINE MAINTENANCE REPLACING THE TONER CARTRIDGE . . . . . . . . 1-49 REPLACING THE TONER COLLECTION CONTAINER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52 REPLACING THE DEVELOPER CARTRIDGE / DRUM CARTRIDGE. . . . . . . . . . . . 1-55 • REPLACING THE DEVELOPER CARTRIDGE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55 • REPLACING THE DRUM CARTRIDGE. . . . . . 1-60 REPLACING THE STAPLE CARTRIDGE IN THE FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . .
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) (2) (3) (4) When a finisher is installed (5) (1) (6) (7) Front cover (5) Main power switch This is used to power on the machine. ☞ TURNING THE POWER ON AND OFF (page 1-13) (6) Handle Grasp it when moving the machine. Open this cover to replace a toner cartridge.
BEFORE USING THE MACHINE (8) (8) (9) Tray 1 (10) USB connector (A type) This holds paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-40) (9) (10) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. Tray 2/Tray 3/Tray 4 (when 500-sheet paper feed units are installed)* These hold paper. For 500-sheet paper feed unit combinations, consult your dealer or nearest SHARP Service Department.
BEFORE USING THE MACHINE INTERIOR (11) (12) (13) (14) (15) (16) Toner collection container removed and main charger cover open (17) (18) (19) (11) Developer cartridge This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cartridge, the developer cartridge must be removed before the drum cartridge is replaced. ☞ REPLACING THE DEVELOPER CARTRIDGE (page 1-55) (20) (21) (16) Paper reversing section This is used when 2-sided printing is performed.
BEFORE USING THE MACHINE SIDE AND BACK (1) (2) (3) (4) (5) (1) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service assistance. (2) LAN connector Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable. (3) USB connector (B type ) Supports USB 2.
BEFORE USING THE MACHINE OPERATION PANEL (1) (2) (3) (4) (5) (6) (7) BACK OK PRINT READY DATA (10) (11) JOB STATUS (12) SYSTEM SETTINGS (13) LOGOUT (8) (9) (1) (14) (8) Display Press this key to log out after you have logged in and used the machine. ☞ USER AUTHENTICATION (page 1-15) Messages and keys appear in the display. Use the arrow keys and the [OK] key to select displayed items and perform various operations.
BEFORE USING THE MACHINE USING THE OPERATION PANEL This section explains how to use the operation panel. • To enter text, see "ENTERING TEXT" (page 1-75). • For information on the screens and procedures for using the system settings, see "Common Operation Methods" (page 3-5) in "3. SYSTEM SETTINGS".
BEFORE USING THE MACHINE Selecting items in lists and returning to the previous screen BACK OK (2) (3) (1) (1) When selections appear as a list in a setting screen, select the desired item in the list with the keys. Items that are currently set are indicated by . (2) Press the [OK] key to enter your selection. • When the [OK] key is pressed, appears next to the selected item. • For a selected item that has a checkbox, the checkbox changes between indicates that the setting is selected.
BEFORE USING THE MACHINE Entering with the arrow keys To change the number of copies, enter a number as follows. Example: 123 BACK OK BACK OK (4) (1) (2) (1) Select the number with the (2) Use the keys. keys to move the frame to the next place. (3) Repeat steps (1) and (2) to enter 2 and 3. (4) After entering the number, press the [OK] key To restore a number... Set all digits to 0. Using the soft numeric keypad To enter a password or page number, use the soft numeric keypad to enter the number.
BEFORE USING THE MACHINE Items that appear in the display (2) (3) (1) (5) (4) (1) Icon display (2) This shows messages. This icon appears when a USB memory or other USB device is connected to the machine. (3) Settings appear here. This icon appears when the data security kit is being used. (4) This shows the current page / total pages. (5) This shows an operation hint. If you move the selection frame to the bottom setting and then press the key, the next screen appears.
BEFORE USING THE MACHINE USING THE WEB PAGE The procedures for using the Web page are explained below. (4) (5) (1) (2) (3) (1) (4) Common buttons The [Submit] button used to store settings, the [Update] button used to update settings, and the [Cancel] button used to cancel a setting and return to the previous screen appear here. After changing a setting, be sure to click the [Submit] button. (2) (5) Web page menu The items that can be set in the Web page appear here.
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the right side of the operation panel. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator).
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.
BEFORE USING THE MACHINE Select the [OK] key. After the entered user number is authenticated, the user count screen will appear briefly. BACK OK 3 When page limits have been set in "Pages Limit Group List" in the Web page, the number of pages remaining will appear. (The remaining number of pages that the user can use appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator).
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Login Name] key or the [Quick] key.
BEFORE USING THE MACHINE Select the [Password] key. A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the Web page. BACK If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, select the [OK] key.
BEFORE USING THE MACHINE Select the [OK] key. After the entered login name and password are authenticated, the user count screen will appear briefly. 4 BACK OK (Different items will appear in the screen when LDAP authentication is used.) LOGOUT 5 When page limits have been set in "Pages Limit Group List" in the Web page, the number of pages remaining will appear. (The remaining number of pages that the user can use appears.
BEFORE USING THE MACHINE ACCESSING THE WEB PAGE The login method for accessing the Web server in the machine varies depending on whether or not user authentication is enabled. For information on accessing the Web server in the machine, see "ACCESSING THE WEB SERVER IN THE MACHINE" in the Quick Start Guide. When user authentication is not enabled If you click a setting that requires administrator authority after accessing the Web page, a login screen will appear. Enter your password.
BEFORE USING THE MACHINE USER CONTROL User Control is used to configure settings for user authentication in the Web page. Select the [User Control] key in the Web page menu to configure the settings. USER LIST This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is selected, the following screen appears. (1) (2) (3) (1) User List (4) (3) [Delete All Users] key This shows the factory-stored users and the currently stored users.
BEFORE USING THE MACHINE Factory-stored users The following users are stored in the machine at the factory. • Administrator: Factory-stored account for the administrator of the machine. • User: This is used when network authentication is used and a login name not stored in the machine is directly entered. (This cannot be selected in the login user screen.) • Other User: This is used when a print job is executed using invalid user information. (This cannot be selected in the login user screen.
BEFORE USING THE MACHINE Item Description Authority Group Specify the authority of the user by selecting one of the stored authority groups. The factory default setting is [User]. For more information, see "AUTHORITY GROUP LIST" (page 1-27). Favorite Operation Group The favorite operation group that will be applied at login appears. The factory default setting is [Following the System Settings]. The setting can be changed in the [User Control] menu in the Web pages.
BEFORE USING THE MACHINE DEFAULT SETTING These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management. In addition, even if the user information is not stored in the machine, it is possible to log in by directly entering user information stored on an LDAP server.
BEFORE USING THE MACHINE The Number of User Name Displayed Setting on Operation Panel When login is performed by network authentication using user information that is not stored in the machine, the login user will be the factory-stored "User". For more information, see "Factory-stored users" (page 1-22). The number of users that are displayed in the user selection screen can be selected (6, 12, or 18 users).
BEFORE USING THE MACHINE PAGE LIMIT GROUP LIST This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is selected, the following screen appears. (1) (3) (2) (1) List display (3) [Return to the Defaults] key This shows the currently stored groups. A group name can be selected to open an edit/delete screen for that group.
BEFORE USING THE MACHINE AUTHORITY GROUP LIST Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is selected, the following screen appears. (1) (2) (1) List display (2) [Add] key This shows the currently stored groups. A group name can be selected to open an edit/delete screen for that group. Use this to add a new group.
BEFORE USING THE MACHINE List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the group's settings are applied. The factory default groups and their settings are shown below.
BEFORE USING THE MACHINE FAVORITE OPERATION GROUP LIST This is used to store favorite operation groups. Favorite Operation Group Registration Groups of preferred settings can be stored as "favorite operation groups". For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favorite operation group, the language is automatically selected when the user logs in.
BEFORE USING THE MACHINE VIEW USER COUNT This displays the total number of pages printed by each user. When the [View User Count] key is selected, the following screen appears. (1) (2) (4) (3) (1) User List (3) [Show] key This shows the factory-stored users and the currently stored users. To select a user, select the user name. This shows the counts of the selected user. (4) [Clear Count] key (2) [Select All] key Use this to reset the counts of the selected user. This selects all users.
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. The machine Your computer Operation panel Operate the machine using your computer screen.
BEFORE USING THE MACHINE JOB LOG The machine retains a log of the jobs that are performed. Settings for the job log stored in the machine are configured on the Web page. Select [Job Log] on the Web page to configure the settings. SAVE / DELETE JOB LOG The log of jobs executed on the machine can be stored or deleted. Item Job Log Settings The total number of stored job logs appears. Save Job Log Save and Delete the Data Deletes the job log after saved if checked. [Save] button Saves the job log.
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording. For this reason, items may appear in the log for functions that are not available on the machine.
BEFORE USING THE MACHINE No. 18 Item name Output The output mode of a printed job. 19 Staple The status of stapling. 20 Staple Count The staple count. 21 Printer Tone The tone used for a print job. Print Hold Print hold status. Storing Mode Print hold store mode. 24 File Name Name of file stored by retention print.* 25 Data Size [KB] File size. Special Modes Special modes selected when the job was executed. File Name 2 Records the file names of print jobs.
BEFORE USING THE MACHINE STORAGE BACKUP User information stored in the machine can be backed up to your computer or restored from your computer via the Web page. Settings and information stored in the machine can be backed up to your computer. Settings can be exported or imported in XML format using the Web page. Select [Storage Backup] in the Web page menu and configure the settings. • The data is saved to the computer that is accessing the Web page.
BEFORE USING THE MACHINE DEVICE CLONING Device cloning is used to save the machine's setting information in XML format and copy the information to another machine. This function saves you the trouble of repeatedly configuring the same settings in multiple machines. Select [Device Cloning] in the Web page menu and configure the settings. • The data is saved to the computer that is accessing the Web page.
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Bypass tray Tray 1 Tray 2 Tray 3 Tray 4 USEABLE PAPER Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine.
BEFORE USING THE MACHINE Types of paper that can be used in each tray The following types of paper can be loaded in each tray. "–" in the table indicates "cannot be used".
BEFORE USING THE MACHINE Paper that cannot be used • Special media for inkjet printers (fine paper, glossy paper, glossy film, etc.) • Carbon paper or thermal paper • Pasted paper • Paper with clips • Paper with fold marks • Torn paper • Oil-feed transparency film • Thin paper less than 15 lbs. (55 g/m2) • Paper that is 110 lbs.
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4" x 10-1/2" to size 8-1/2" x 14" (B5 to A4) can be loaded in trays 3 and 4. Pull out the paper tray. Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.
BEFORE USING THE MACHINE Insert the paper into the tray. Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets). Indicator line 4 • If paper is loaded higher than the line, paper misfeeds may occur. • When pushing in a tray, take care that your fingers do not become pinched in the tray. Gently push the paper tray into the machine. Push the tray firmly all the way into the machine.
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray. When loading paper larger than 8-1/2" x 11" or A4, be sure to pull the bypass tray extension all the way out.
BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds. • Before loading paper, straighten any curling in the paper. If curled paper is not straightened, a misfeed may occur.
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time. • Do not print on both sides of an envelope. This may result in misfeeds or poor print quality. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.
BEFORE USING THE MACHINE PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA. PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. (1) (2) (3) (1) Output tray Stapled and offset output is delivered to this tray. The tray is slidable. Extend the tray for large output (8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 13-1/2", and 8-1/2" x 13-2/5" sizes).
BEFORE USING THE MACHINE SHARP OSA Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a machine over a network. When a machine that supports Sharp OSA is used, the keys that are displayed on the operation panel and functions can be linked to an external application. There are two types of external applications: "standard application" and "external account application".
BEFORE USING THE MACHINE EXTERNAL ACCOUNT APPLICATION An external account application can be used in "external authentication mode" or "external count mode". When external authentication mode is used, the login screen is retrieved from the application when the machine is started. When a job ends, a job notification screen is sent to the application to enable counts to be kept for each authenticated user. When "external count mode" is used, the login screen is not displayed when the machine is started.
BEFORE USING THE MACHINE MAINTENANCE This section explains how to clean the machine and replace the toner cartridge and the toner collection container. REPLACING THE TONER CARTRIDGE When it is time to replace a supply item, a message instructing you to replace the item will appear in the display. • Do not replace a supply item before the replacement message appears in the display.
BEFORE USING THE MACHINE Remove the protective material from the new toner cartridge. 4 • Hold the toner cartridge firmly while removing the protective material. • After the protective material has been removed, do not point the toner cartridge down or shake it. Toner may spill out. Insert the new toner cartridge horizontally and push it firmly in. 5 Close the front cover. 6 • Before moving the machine, remove the toner cartridge.
BEFORE USING THE MACHINE Caution • Do not throw a toner cartridge into a fire. Toner may fly and cause burns. • Store toner cartridges out of the reach of small children. • Store the box that contains the toner cartridge horizontally; do not store it standing up. If the toner cartridge is stored standing up, the toner may solidify inside the cartridge. • Store the toner in a location that is cooler than 104°F (40°C). Storage in a hot location may cause the toner in the cartridge to solidify.
BEFORE USING THE MACHINE REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When it is time to replace a supply item, a message instructing you to replace the item will appear in the display. Follow the procedure below to replace the toner collection container. • Do not subject the toner collection container to shock. The amount of collected toner may be incorrectly detected and cause machine failure.
BEFORE USING THE MACHINE Remove the toner collection container. 3 • If the toner collection container is tipped forward too far, it will not be possible to remove it. • Do not point the holes down as used toner will spill out. • Hold the container by both hands and lift it up slowly. • Do not discard the toner collection container. Place it in a plastic bag and keep it until it is collected by a service. Install the new toner collection container. (1) 4 (2) Insert the container from above at a slant.
BEFORE USING THE MACHINE Caution • Do not throw the toner collection container into a fire. Toner may fly and cause burns. • Store the toner collection container out of the reach of small children. • Place the old toner collection container in the bag that contained the new toner collection container, seal the bag, and place it in the box. • Toner may spill when the toner collection container is replaced.
BEFORE USING THE MACHINE REPLACING THE DEVELOPER CARTRIDGE / DRUM CARTRIDGE Before replacing the developer cartridge or drum cartridge, turn off the main power of the machine and wait briefly. REPLACING THE DEVELOPER CARTRIDGE When it is time to replace a supply item, a message instructing you to replace the item will appear in the display. It is also necessary to remove the developer cartridge in order to replace the drum cartridge.
BEFORE USING THE MACHINE Open the main charger cover. (1) Turn the main charger cover lock levers in the direction of an arrow below. When the lock levers are horizontal, the lock is released. 3 (2) Grasp the lock levers and tip the cover forward. Remove the developer cartridge. (1) Grasp the developer cartridge lock and pull it forward and down. (2) Squeeze the lever on the developer cartridge (3) (2) (2) 4 Roller (3) Pull the developer cartridge out horizontally.
BEFORE USING THE MACHINE Protective material Shake the new developer cartridge 5 or 6 times as shown. Hold the developer cartridge firmly as shown below and shake forward and back, left and right. Remove the protective material after shaking the developer cartridge. • The part of the developer cartridge shown in the next illustration is easily deformed or damaged. Do not touch this part when handling the cartridge. 5 • Do not touch the roller in the developer cartridge.
BEFORE USING THE MACHINE Grasp the developer cartridge lock and replace it on the machine. 8 Hold the developer cartridge with one hand and slowly remove the seal with the other hand. Slowly pull the seal straight and horizontally out. 9 If excessive force is used or the seal is pulled out diagonally, it may tear. There is a mark (red belt) on the end of the seal. After removing the seal, be sure to verify that the mark (red belt) is on the end of the seal.
BEFORE USING THE MACHINE Close the front cover. 12 Take care that your fingers are not pinched when closing the cover. DATA Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power. 13 Caution • Do not throw the developer cartridge into a fire. Toner may fly and cause burns. • Store the developer cartridge out of the reach of small children.
BEFORE USING THE MACHINE REPLACING THE DRUM CARTRIDGE When it is time to replace a supply item, a message instructing you to replace the item will appear in the display. • Do not replace a supply item before the replacement message appears in the display. • Do not leave the drum cartridge outside of its package for a long time, and do not remove cartridge from its package in a location where there is bright sunlight or bright light. This may cause a failure.
BEFORE USING THE MACHINE Drum cartridge alignment mark on machine Drum cartridge alignment mark Right Hand 3 Remove the protective material from the drum cartridge and slowly insert the drum cartridge along the guides. Make sure that the mark on the drum cartridge is aligned with the mark on the machine as you insert the drum cartridge. Drum Left Hand • To remove the protective material, slowly pull it straight out so that it does not tear.
BEFORE USING THE MACHINE REPLACING THE STAPLE CARTRIDGE IN THE FINISHER When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. 2 Gently slide the finisher until it stops Lower the staple case release lever and remove the staple case.
BEFORE USING THE MACHINE Insert a new staple cartridge into the staple case as shown. 5 Push the staple cartridge in until it clicks into place. Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 7 Take care that your fingers are not pinched when closing the cover. Close the cover.
BEFORE USING THE MACHINE REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Caution Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result. Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine. These may degrade or discolor the housing.
BEFORE USING THE MACHINE Release the lock levers and open the main charger cover. ☞ REPLACING THE DEVELOPER CARTRIDGE (page 3 1-55) Remove the charger cleaner. (1) (2) 4 (1) Flip down the charger cleaner lock (A) in the direction of the arrow, and lift the left end of the charger cleaner. (2) Move the charger cleaner to the left and pull it out. (A) Clean the main charger. (A) Holes to be cleaned by the charger cleaner are indicated by labels similar to (A).
BEFORE USING THE MACHINE Close the main charger cover and rotate the lock levers in the direction of the arrows to lock the cover. ☞ REPLACING THE DEVELOPER CARTRIDGE (page 7 1-55) Install the toner collection container. ☞ REPLACING THE TONER COLLECTION (1) 8 (2) CONTAINER (page 1-52) Close the front cover. 9 DATA 10 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If you find that paper fed from the bypass tray misfeeds or is soiled by the roller, clean the roller. Before starting, remove the paper from the bypass tray. Press the [POWER] key ( ) on the operation panel to turn off the panel power, and then switch the main power switch to the off position. 1 Remove the roller cover from the bypass tray. 2 Marks Place your fingers behind the marks on the roller cover and pull straight toward you.
BEFORE USING THE MACHINE DATA 5 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
BEFORE USING THE MACHINE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns may form in the printed image. Follow the steps below to clean the laser unit. Identifying lines (white) caused by a dirty laser unit • White lines always appear in the same place. • The white lines are parallel to the direction of paper feeding.
BEFORE USING THE MACHINE Make sure that the cleaner at the tip of the cleaning tool is not dirty. 4 Cleaner If the cleaner is dirty, remove the cleaner and replace it with a clean one. For the procedure for replacing the cleaner, see steps 5 through 7. If the cleaner is not dirty, go to step 8. Pull out the replacement cleaner from the toner collection container. 5 Remove the dirty cleaner. Firmly grasp the tool close to where the cleaner is attached.
BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. (A) The parts of the writing unit that require cleaning are indicated by labels similar to (A). (2) Insert the cleaning tool all the way into the hole and then pull it back out. 8 Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit. (3) Repeat step (2) two or three times and then remove the cleaning tool.
BEFORE USING THE MACHINE DATA 12 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
BEFORE USING THE MACHINE CLEANING THE PT CHARGER If black or white lines still remain after the main charger have been cleaned, use the PT charger cleaner to clean the PT charger. Press the [POWER] key ( ) on the operation panel to turn off the panel power, and then switch the main power switch to the off position. 1 Open the front cover and remove the toner collection container. ☞ REPLACING THE TONER COLLECTION CONTAINER (page 1-52) 2 Do not point the holes down as used toner will spill out.
BEFORE USING THE MACHINE Close the front cover. 5 Take care that your fingers are not pinched when closing the cover. DATA 6 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Description This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is selected again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
BEFORE USING THE MACHINE Key Search Description Select this key and search results will appear based on the entered characters. When this key is selected, the "Input Mode" screen appears. Input mode screen Select this key to select character entry mode. Select this key to select symbol entry mode. Symbol mode is used to enter symbols and accented letters. Select this key to temporarily change the key layout of character entry mode to a different language. Select the key layout that you wish to use.
CHAPTER 2 PRINTING This chapter provides detailed explanations of the procedures for printing. For the procedures for using the display of the machine, see "USING THE OPERATION PANEL" (page 1-8) in "1. BEFORE USING THE MACHINE". For the procedure for accessing the Web pages, see the Quick Start Guide. For the procedures for using the Web page, see "USING THE WEB PAGE" (page 1-12) in "1. BEFORE USING THE MACHINE". PRINTER FUNCTION OF THE MACHINE . . . . . . . .
PRINTING PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper). . . . . . . • ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING A CARBON COPY (Carbon Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts). .
PRINTING PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Windows PCL6, PCL5e The machine supports the Hewlett-Packard PCL6 and PCL5e printer control languages. It is recommended that you use the PCL6 printer driver.
PRINTING PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. If you are using Windows 7, click the button. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine.
PRINTING (1) Select print settings. (2) (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
PRINTING SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button.
PRINTING PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-37) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-42) in "1. BEFORE USING THE MACHINE".
PRINTING PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled, your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Open the printer driver properties window from the print window of the software application.
PRINTING (1) Enter your login name and password. (2) (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). (3) Enter the user name and job name as necessary.
PRINTING VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
PRINTING SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
PRINTING (1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
PRINTING USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button.
PRINTING CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button ( 1 ) and select [Control Panel] and then [Printer].
PRINTING Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
PRINTING PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File] menu of TextEdit. In Mac OS 9, select [Page Setup] from the [File] menu of SimpleText. 1 Select paper settings.
PRINTING PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. 1 The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. In Mac OS X v10.6, it is normally [RDVxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings.
PRINTING Click the [Print] button. Printing begins. 4 When removing printed output... Remove the output horizontally so that it does not get caught on the actuator for output tray full detection. If the actuator comes off, see "The actuator came off (when a finisher is not installed)" (page 4-21) in "4. TROUBLESHOOTING".
PRINTING SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.
PRINTING PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-37) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-42) in "1. BEFORE USING THE MACHINE".
PRINTING PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled, you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Select [Print] from the application's [File] menu. 1 The menu used to execute printing may vary depending on the software application.
PRINTING Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Enter the user name and job name as necessary. 3 (1) (2) (3) • User Name Enter your user name (maximum of 32 characters). Your entered user name will appear at the top of the operation panel.
PRINTING FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • TWO-SIDED PRINTING (page 2-25) • FITTING THE PRINT IMAGE TO THE PAPER (page 2-27) • PRINTING MULTIPLE PAGES ON ONE PAGE (page 2-28) • STAPLING OUTPUT (page 2-30) The explanations assume that the paper size and other basic settings have already been selected.
PRINTING SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of photos and text is high. Fine: Select this when you want to a print photo with greater clarity or print graphics with gradations, etc. (This mode cannot be selected when using the PCL5e printer driver.
PRINTING TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.
PRINTING Macintosh (1) (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
PRINTING FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
PRINTING PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper.
PRINTING Windows (1) Configure the settings on the [Main] tab. (1) (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) (4) Macintosh (1) (1) Select [Layout]. (2) (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline.
PRINTING STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions can be selected to obtain the following stapling results. * Stapling takes place in one location only.
PRINTING Windows (1) (3) (1) Configure the settings on the [Main] tab. (2) (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. Macintosh (1) (2) (3) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. • In Mac OS X v10.2.8, select the settings in [Advanced].
PRINTING CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • FUNCTIONS THAT COMBINE TEXT AND IMAGES (page 2-42) • PRINT FUNCTIONS FOR SPECIAL PURPOSES (page 2-45) • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 2-36) The explanations assume that the paper size and other basic settings have already been selected.
PRINTING Macintosh (1) (2) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
PRINTING INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function. Windows (2) (1) (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the "Margin Shift". Select from the "Margin Shift" menu.
PRINTING CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function).
PRINTING FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (1) Select the setting on the [Main] tab. (2) (2) Select the [Rotate 180 degrees] checkbox .
PRINTING ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom) Windows (1) Click the [Paper] tab. (1) (2) Select [Zoom] and click the [Settings] button.
PRINTING ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data; raster data such as bitmap images cannot be adjusted.) When the data includes lines of varying widths, you can also print all lines at the minimum width.
PRINTING REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B B Windows (This function can be used when the PS printer driver is used.) (1) (1) Click the [Advanced] tab. (2) (2) Select a mirror image setting. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
PRINTING IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only available in Windows.) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (This function is not available when using the PCL5e printer driver.) (1) (1) Click the [Advanced] tab.
PRINTING PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see. ABCD ABCD • [Text To Black] can be selected to print all text other than white text in black.
PRINTING FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI AL Faint shadow-like text can be added to the background of the printed image as a watermark. The size, density, angle, and print position of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Windows (1) (2) (1) Click the [Watermarks] tab. (2) Select the watermark settings.
PRINTING PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (2) (1) Click the [Watermarks] tab.
PRINTING CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINTING PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function when you wish to print the front and back cover on heavy paper, or insert colored paper or a different paper type at specified pages. You can also insert paper as an insert without printing on it.
PRINTING Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11, v10.5 to 10.5.8 and 10.6.) (1) (2) (3) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. In Mac OS 9, select [Different Paper] and then select the settings for the cover page and last page.
PRINTING ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Windows (1) Click the [Special Modes] tab.
PRINTING PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print command.
PRINTING TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper.
PRINTING RETENTION (PRINT HOLD) FUNCTION This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be entered to print a stored file from the machine.
PRINTING SAVING PRINT FILES (Retention) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞ Windows: BASIC PRINTING PROCEDURE (page 2-4) ☞ Macintosh: BASIC PRINTING PROCEDURE (page 2-16) In Windows, view printer driver Help for details on printer driver settings for each printing function.
PRINTING Macintosh (2) (1) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).
PRINTING PRINTING A STORED FILE A file stored using retention function can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. Output settings, 2-sided printing, paper size, the number of copies, and other settings can be selected. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [PRINT] key. PRINT Select the key of the desired file.
PRINTING Select the [Print and Delete] key or the [Print and Save] key. 4 BACK OK • If the [Print and Delete] key is selected, the files will be automatically deleted after printing. • If the [Print and Save] key is selected, the files will be saved after printing. • Output settings, 2-sided printing, paper size, the number of copies, and other settings can be selected. For more information, see "PRINT SETTINGS SCREEN" (page 2-56).
PRINTING Automatically print all stored data When user authentication is enabled, all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: • "Automatically print stored jobs after login" must be enabled in [User Control] - [Default Settings] in the Web page menu. (Administrator rights are required.
PRINTING PRINT SETTINGS SCREEN When a file is stored in the machine, the print settings that were in effect when the file was printed from the printer driver are also stored. However, the settings below can be changed when you print a stored file. For the procedures for operating the settings screen, see "USING THE OPERATION PANEL" (page 1-8) in "1. BEFORE USING THE MACHINE".
PRINTING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Multi-File Print] key. 1 BACK OK Select the keys of the files that you wish to print. BACK • Selected file keys will be highlighted to indicate that they have been selected. • To cancel the selection of a file, select the highlighted file key so that it is no longer highlighted.
PRINTING Printing a selected file. (3) The number of selected files appears in the number of selected files display. If you wish to use the number of copies that was stored with the file, go to step (3). (2) (1) BACK OK (1) Select the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ). (2) Set the number of copies. Select the number with the keys and use the keys to move the frame to the next place. After entering the number, press the [OK] key.
PRINTING Batch printing All files that have the same user name and password can be printed at once. When the [Multi-File Print] key is selected, it changes into the [Batch Print] key. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Batch Print] key. 1 BACK OK Select the [User Name] key. When user authentication is used, the user name that was used for login is automatically selected.
PRINTING Select the user name. (A) (B) (C) 3 BACK OK BACK OK (D) There are three ways to select the user name: (A) Select the [User List] key and press the [OK] key. A user list (D) appears. Select with the keys and press the [OK] key. If you accidentally select the wrong user name, select the key of the correct name. If the [Quick] key is selected, an area for entering the "Registration No." [----] appears in the message display. Use the soft numeric keypad to enter the "Registration No.
PRINTING If a password has been established, select the [Password] key. 4 BACK OK Enter the password with the soft numeric keypad (5 to 8 digits) and select the [OK] key. For the procedure for entering numbers, see "Entering numbers" (page 1-9) in "1. BEFORE USING THE MACHINE". Only files that have the same password will be selected. If you do not wish to enter a password, go to the next step. To change the number of copies, configure the settings.
PRINTING DELETING A STORED FILE Stored files that are no longer needed can be deleted. ☞ PRINTING A STORED FILE (page 2-53) Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Delete] key. 1 BACK OK Check the file and then select the [Yes] key. 2 BACK OK A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential".
PRINTING Automatic deletion of files You can have stored data automatically deleted at regular intervals by specifying a periodic deletion time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive. Every day, every week, or every month can be selected for the deletion cycle, and a time can be set for each selection. For example, you can set file deletion to take place every week on Friday at 6:00 PM.
PRINTING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function can be used to find a file quickly. Searching is possible even when you only know part of the file name. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [PRINT] key. PRINT Select the [Search] key. 2 BACK OK Select the [User Name] key or the [File Name] key.
PRINTING Using the user name to search (A) (B) (C) 4 BACK OK BACK OK (D) There are three ways to select the user name: (A) Select the [User List] key and press the [OK] key. A user list (D) appears. Select with the keys and press the [OK] key. If you accidentally select the wrong user name, select the key of the correct name. If the [Quick] key is selected, an area for entering the "Registration No." [----] appears in the message display. Use the soft numeric keypad to enter the "Registration No.
PRINTING PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
PRINTING DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. To configure FTP server settings, click [Application Settings] and then [Setting for Print from the Machine (FTP)] in the Web page menu. (Administrator rights are required.) Up to 20 FTP servers can be configured.
PRINTING Select the key of the file that you wish to print. BACK • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders on the FTP server. To display the files and folders in a folder, select the key of the folder. OK 4 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level.
PRINTING DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly. Keys in the display can be selected with the arrow keys and the [OK] key.
PRINTING Select the key of the file that you wish to print. BACK • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a folder, select the key of the folder. OK 4 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level.
PRINTING DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [PRINT] key. PRINT (1) Access the network. (1) Select the [Ex Data Access] key. (2) Select the [Network Folder] key.
PRINTING Access the network folder. (1) Select the key of the workgroup that you wish to access. (1) (2) Select the key of the server or computer that you wish to access. BACK If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. OK (3) Select the key of the network folder.
PRINTING Select the key of the file that you wish to print. BACK • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the network folder. To display the files and folders in a folder, select the key of the folder. OK 4 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level.
PRINTING DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
PRINTING E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTING CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
PRINTING Job key display Each job key shows the position of the job in the job queue and the current status of the job. (1) (1) (2) (3) (4) (5) (6) Indicates the number (position) of the job in the job queue. Message Status "Printing" Printing is in progress. "Waiting" The job is waiting to be executed. "Toner Empty" The toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. The computer login name of the user will appear in the print job.
PRINTING PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 Select the encrypted PDF print job.
PRINTING GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY You can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) Give the desired job priority. Job Queue (1) Change the print job status mode to [Job Queue]. (2) Select either of the keys with the keys and press the [OK] key.
PRINTING CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Keys in the display can be selected with the arrow keys and the [OK] key. Press the [JOB STATUS] key. JOB STATUS 1 (1) Cancel the job. Spool (1) Change the print job status mode to [Spool] or [Job Queue]. (2) Select either of the keys with the keys and press the [OK] key. The mode changes each time the [OK] key is pressed.
PRINTING CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the display. Printing will begin automatically when the [OK] key is selected and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below.
PRINTING Select the [Paper] key. 3 BACK OK Select the key of the tray that has the paper you wish to use. Printing begins. 4 BACK OK If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run off the paper.
PRINTING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored selecting other than "Hold Only" in "Retention Settings" can be manipulated from the job status complete screen. Keys in the display can be selected with the arrow keys and the [OK] key. 1 Press the [JOB STATUS] key. JOB STATUS Change the print job status mode to [Complete]. Complete Select either of the keys with the keys and press the [OK] key. The mode changes each time the [OK] key is pressed.
PRINTING Select the desired file in the completed jobs. Complete (1) (1) Select the key of the desired file. (2) Select the [Call] key. BACK OK BACK OK The job settings screen appears. Select and perform the desired operation. ☞ PRINTING A STORED FILE (page 2-53) ☞ DELETING A STORED FILE (page 2-62) 3 (2) To view information on a file, select the file and then select the [Detail] key.
PRINTING APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used.
PRINTING PCL6 PCL5e PS Windows PPD*1 Macintosh PPD*1 Normal/ High Quality/ Fine No Normal/ High Quality/ Fine Normal/ High Quality/ Fine Normal/ High Quality/ Fine Graphics Mode Selection Yes Yes No No No Toner Save*13 Yes Yes Yes Yes Yes Resident font 80 fonts 80 fonts 136 fonts 136 fonts*14 35 fonts bitmap, TrueType, Graphics bitmap, TrueType, Graphics bitmap, TrueType, Type1 bitmap, TrueType, Type1 No*15 Auto Configuration Yes Yes Yes No Yes*11 User Authentication
CHAPTER 3 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "System Settings Menu (Operation Panel)" (page 3-61) or "System Settings Menu (Web Page)" (page 3-62).
SYSTEM SETTINGS List Print (Administrator) . . . . . . . . . . . . . . . . . . . 3-26 List Print (Administrator) . . . . . . . . . . . . . . . . . . . 3-58 Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27 Sharp OSA Settings . . . . . . . . . . . . . . . . . . . . . . . 3-58 Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28 Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . 3-59 Storing/Calling of System Settings . . . . . . . . . . .
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings that are used by general users, and settings that can only be configured by an administrator of the machine.
SYSTEM SETTINGS Configuring the System Settings There are two ways to configure the system settings: using the machine's operation panel, and using the Web page that appears when the machine's Web server is accessed. The Web page enables easy configuration of the settings from your computer via the network. To configure the settings using the machine, see "Common Operation Methods" (page 3-5). To configure the settings using the Web page, see "Accessing the Web Server in the Machine" (page 3-6).
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. For the procedures for using the display, see "USING THE OPERATION PANEL" (page 1-8) in "1. BEFORE USING THE MACHINE".
SYSTEM SETTINGS Accessing the Web Server in the Machine When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. For the procedures for using the display, see "USING THE WEB PAGE" (page 1-12) in "1. BEFORE USING THE MACHINE". Opening the Web pages This accesses the Web server in the machine and displays the Web page. The Web page can be used to configure the system settings. (Example: When the machine's IP address is 192.168.1.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) SYSTEM SETTINGS (GENERAL) ON THE OPERATION PANEL This section explains system settings that can be configured on the operation panel by general users. Accessing the System Settings (General) BACK OK PRINT Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the display.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 3-20). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) List Print (User) Item Factory default setting Page ■ List Print (User) ● All Custom Setting List – ● Printer Test Page – 3-12 Paper Tray Settings Item Factory default setting Page 3-13 ■ Paper Tray Settings ● Tray Settings X Tray 1 X Tray 2* X Tray 3* Plain, Auto-Inch 3-13 X Tray 4* X Bypass Select Similar Sizes for Auto Detection 8-1/2" x 14" ● Paper Type Registration – 3-15 ● Auto Tray Switching Enabled 3-15 ● Custom Size Registration (By
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Display Contrast Use this to set the contrast of the machine's display. Select the [Display Contrast] key. In the screen that appears, select the [Lighter] key or the [Darker] key to adjust the contrast. Total Count This function shows the page count in each mode. Select the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided printing is counted as two pages.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Default Settings The default settings for operation of the machine can be configured. Select the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings Current Date The current time set in the machine appears. Specify Time Zone If your region is ahead of GMT (Greenwich Mean Time), select [+]. If your region is behind GMT, select [-].
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List Print (User) Lists showing the settings and information stored in the machine can be printed. Select the [List Print (User)] key and select the settings.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Paper Tray Settings Paper tray and paper type settings are explained in this section. Select the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is selected, a list appears showing the trays and the current settings. BACK OK Settings of each tray Select the [Change] key in the above screen to change the settings.
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Tray Settings Paper Tray Tray 1 Tray 2*1 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type Tray 3*1 Size Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Auto-AB ( A4, A5, B5, 216 mm x330 mm (8-1/2" x 13")), 216 mm x 343 mm (8-1/2" x 13-1/2"), 8-1/2" x 13-2/5" (216 mm x 340 mm), 16K Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2"), Auto-AB (A4, B5, 216 mm x 330 mm(8-1/2" x 13")), 216 mm x 343 m
SYSTEM SETTINGS OPERATION PANEL (GENERAL) Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Enable this setting when paper with a front and reverse side is used.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) SYSTEM SETTINGS (ADMINISTRATOR) ON THE OPERATION PANEL This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication" (Web page only) is not enabled, follow the procedure below to log in.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) When User Authentication is Enabled When "User Authentication" (Web page only) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen. For more information on the login procedure when user authentication is enabled, see "USER AUTHENTICATION" (page 1-15) in "1.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Log in. (1) Select the [Administrator] key. (1) (2) Select the [Password] key. Enter the administrator password in the administrator password entry screen. (3) Select the [OK] key. BACK This completes the administrator login procedure. The system settings (administrator) can now be used.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Login by user number Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Admin Login] key. 1 BACK OK Log in. (2) (1) (1) Select the [Password] key. Enter the administrator password in the administrator password entry screen. (2) Select the [OK] key. 2 BACK This completes the administrator login procedure. The system settings (administrator) can now be used.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 3-8).
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Network Settings Item Factory default setting Page 3-25 ■ Network Settings ● IPv4 Settings DHCP 3-25 ● IPv6 Settings Disabled 3-25 ● Enable TCP/IP Enabled 3-25 ● Enable NetWare Enabled 3-25 ● Enable EtherTalk Enabled 3-25 ● Enable NetBEUI Enabled 3-25 ● Reset the NIC – 3-25 ● Ping Command – 3-25 List Print (Administrator) Item Factory default setting Page 3-26 ■ List Print (Administrator) ● User Information Print – 3-26 Securi
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Product Key Item Factory default setting Page 3-28 ■ Product Key* ● Serial Number – 3-28 ● E-mail Alert and Status – 3-28 ● XPS Expansion Kit – 3-28 * It may not be possible to use some settings, depending on the peripheral devices installed.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Select the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Operation Settings Settings related to machine operation can be configured. Select the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Display Language Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key. The language that appears in the display can be changed.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Network Settings Network settings are described below. Select the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF" (page 1-13) in "1. BEFORE USING THE MACHINE ". IPv4 Settings • If the machine will be used on a TCP/IP network, be sure to enable "Enable TCP/IP" below.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Select the [List Print (Administrator)] key to configure the settings. User Information Print User lists, usage count lists, usage limit group lists, and other lists related to user control can be printed.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Security Settings The following settings are related to security. Select the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Product Key The procedures for entering the product keys of the expansion kits are explained below. Select the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. • For the product key to be entered, contact your dealer. Serial Number This displays the serial number that is required to obtain the product key.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Select the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Sharp OSA Settings External Account Setting Animation Play Speed Setting External Account Control When this setting is enabled, the machine enters external totaling mode and the totaling function can be used via an external account application. Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured.
SYSTEM SETTINGS WEB PAGE (GENERAL) SYSTEM SETTINGS (GENERAL) IN THE WEB PAGE This section explains system settings that can be configured in the Web page by general users. These settings are accessed by selecting [System Settings] in the Web page menu bar. System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 3-45).
SYSTEM SETTINGS WEB PAGE (GENERAL) List Print (User) Item Factory default setting Page ■ List Print (User) ● All Custom Setting List – ● Printer Test Page – 3-36 Paper Tray Settings Item Factory default setting Page 3-37 ■ Paper Tray Settings ● Auto Tray Switching Enabled 3-37 Plain, Auto-Inch 3-37 ● Tray Settings X Tray 1 X Tray 2* X Tray 3* X Tray 4* X Bypass Select Similar Sizes for Auto Detection 8-1/2" x 14" ● Custom Size Registration (Bypass) Custom 1: X=11", Y=8-1/2" Custom 2: X
SYSTEM SETTINGS WEB PAGE (GENERAL) Printer Condition Settings Item Factory default setting Page 3-41 ■ Printer Condition Settings ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size A4 (8-1/2" x 11") X Default Paper Type Plain Paper X Initial Resolution Setting 600dpi (High Quality) X Disable Blank Page Print Disabled X Line Thickness 5 X 2-Sided Print 1-Sided X N-Up Print 1-Up X Fit To Page Enabled 3-41 X Output Print per Unit Enabled Staple* Di
SYSTEM SETTINGS WEB PAGE (GENERAL) Total Count This function shows the page count in each mode. Select [System Settings] - [Total Count] from the menu bar. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided printing is counted as two pages. • Pages printed directly from the machine such as list prints are included in the "Other Prints" count.
SYSTEM SETTINGS WEB PAGE (GENERAL) Default Settings The default settings for operation of the machine can be configured. Select [System Settings] - [Default Settings] from the menu bar and configure each setting. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings Current Date & Time The current time set in the machine appears. Specify Time Zone If your region is ahead of GMT (Greenwich Mean Time), select [+].
SYSTEM SETTINGS WEB PAGE (GENERAL) Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List Print (User) Lists showing the settings and information stored in the machine can be printed. Select [System Settings] - [List Print (User)] from the menu bar and configure each setting.
SYSTEM SETTINGS WEB PAGE (GENERAL) Paper Tray Settings Paper tray and paper type settings are explained in this section. Select [System Settings] - [Paper Tray Settings] from the menu bar and configure each setting. A displayed tray name can be selected to open the tray settings screen. Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues.
SYSTEM SETTINGS WEB PAGE (GENERAL) Settings of each tray The following settings can be configured. Item Description Type Select the type of paper that is loaded in the tray. The paper types that can be selected vary by paper tray. For more information, see "Tray Settings" (page 3-39). To store a new paper type, see "Paper Type Registration" (page 3-40). Size Select the paper size from the list. The paper sizes that can be selected vary by tray.
SYSTEM SETTINGS WEB PAGE (GENERAL) Tray Settings Paper Tray Tray 1 Tray 2*1 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type Tray 3*1 Size Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Auto-AB ( A4, A5, B5, 216 mm x330 mm (8-1/2" x 13")), 216 mm x 343 mm (8-1/2" x 13-1/2"), 8-1/2" x 13-2/5" (216 mm x 340 mm), 16K Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2"), Auto-AB (A4, B5, 216 mm x 330 mm(8-1/2" x 13")), 216 mm x 343 mm (8-1/
SYSTEM SETTINGS WEB PAGE (GENERAL) Custom Size Registration (Bypass) If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be stored. Select whether you wish to enter the size in inches ("Size Input-Inch") or mm ("Size Input-AB"), and then set the X and Y dimensions of the paper.
SYSTEM SETTINGS WEB PAGE (GENERAL) Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. Select [System Settings] - [Printer Condition Settings] from the menu bar and configure each setting.
SYSTEM SETTINGS WEB PAGE (GENERAL) Item Selections Print per unit • • (Use Print per Unit) (Do not use Print per Unit) Staple*4 • • (Use Staple) (Do not use Staple) • • (Disabled) (Enabled) Output Quick File *1 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
SYSTEM SETTINGS WEB PAGE (GENERAL) PostScript Setting To configure settings for printing an error description when a PostScript data print error occurs and settings for reception of PostScript data in binary format, click the [PostScript Setting] tab. Settings Item Description Selections Print PS Error When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) SYSTEM SETTINGS (ADMINISTRATOR) IN THE WEB PAGE This section explains system settings that can be configured in the Web page by an administrator. These settings are accessed by selecting [System Settings] in the Web page menu bar. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 3-8). • After configuring certain settings, you may be prompted to restart the machine.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Item Factory default setting Page ● Remote Operation Settings X Remote Software Operation Operational Authority Prohibited View Password Entry Screen Display in Both PC and Machine X Operation from Specified PC Operational Authority Prohibited Hostname or IP Address of PC – View Password Entry Screen Display in Both PC and Machine 3-53 X Operation by User who Has Password Operational Authority Prohibited View Password Entry Screen Displ
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Printer Settings Item Factory default setting Page 3-55 ■ Printer Settings ● Default Settings 3-55 X Prohibit Notice Page Printing Enabled 3-55 X Prohibit Test Page Printing Disabled 3-55 X A4/Letter Size Auto Change Disabled 3-55 X Print Density Level 3 3-55 X Bypass Tray Settings 3-55 Enable Detected Paper Size in Bypass Tray Disabled 3-55 Enable Selected Paper Type in Bypass Tray Enabled 3-55 Exclude Bypass-Tray from Auto Paper Sele
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Print Hold Setting Item Factory default setting Page 3-57 ■ Print Hold Setting ● Sort Method Setting Date 3-57 X Delete File Disabled 3-57 X Change Password Disabled ● Administrator Authority Setting ● Batch Print Settings X Selection of [All Users] is not allowed. Enabled X Selection of [User Unknown] is not allowed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings Item Factory default setting Page 3-59 ■ Enable/Disable Settings ● Printer Condition Settings 3-59 X Disable Blank Page Print Disabled ● User Control 3-59 3-59 X Disabling of Printing by Invalid User Disabled 3-59 X Disable Switching of Display Order Disabled 3-59 ● Operation Settings 3-59 X Cancel Auto Clear Timer Disabled 3-59 X Disabling of Job Priority Operation Disabled 3-59 X Disabling of Bypass Printing Disabled
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Product Key Item Factory default setting Page 3-60 ■ Product Key* ● Serial Number – 3-60 ● E-mail Alert and Status – 3-60 ● XPS Expansion Kit – 3-60 * It may not be possible to use some settings, depending on the peripheral devices installed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Select [System Settings] - [Energy Save] from the menu bar and configure each setting. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Operation Settings Settings related to machine operation can be configured. Select [System Settings] - [Operation Settings] from the menu bar and configure each setting. Keys Touch Sound Disabling of Job Priority Operation This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key. This disables the job priority function and hides the [Priority] key in the job status screen.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Remote Operation Settings Configure settings required for remote operation of the machine from a computer connected to the same network. Remote Software Operation Operational Authority This is used when remote software is used to operate the machine remotely.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Device Control These settings control devices installed on the machine. Select [System Settings] - [Device Control] from the menu bar and configure each setting. Disabling of Duplex Auto Paper Selection Setting This is used to disable two-sided printing, such as when the duplex module malfunctions. The paper types* that the Auto Paper Selection function will select can be specified.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Printer Settings Settings related to the printer function can be configured Default Settings Printer condition settings are described below. Select [System Settings] - [Printer Settings] - [Default Settings] in the menu bar, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Select [System Settings] - [Printer Settings] - [Interface Settings] in the menu bar, and configure the settings. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Print Hold Setting Settings for Print Hold (Retention) can be configured. Select [System Settings] - [Print Hold Setting] from the menu bar and configure each setting. Sort Method Setting Administrator Authority Setting This setting is used to select the order in which of files stored in the Main Folder are displayed.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Select [System Settings] [List Print (Administrator)] from the menu bar and configure each setting. Administrator Settings List Web Settings List Lists of the administrator settings for the following modes can be printed. • Print • Print Hold • Security • Common • All Administrator Settings List (When network connection is enabled.
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Select [System Settings] - [Enable/Disable Settings] from the menu bar and configure each setting. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
SYSTEM SETTINGS WEB PAGE (ADMINISTRATOR) Product Key The procedures for entering the product keys of the expansion kits are explained below. Select [System Settings] [Product Key] from the menu bar and configure each setting. • It may not be possible to use some settings, depending on the peripheral devices installed. • For the product key to be entered, contact your dealer. Serial Number XPS Expansion Kit This displays the serial number that is required to obtain the product key.
SYSTEM SETTINGS APPENDIX System Settings Menu (Operation Panel) System Settings Display Contrast Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Energy Save Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Setting Operation Settings Other Settings Custom Size Registration (Bypass) USB-Device
SYSTEM SETTINGS System Settings Menu (Web Page) System Settings Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Paper Tray Settings Auto Tray Switching Tray Settings Custom Size Registration (Bypass) Paper Type Registration Printer Condition Settings Printer Default Settings PCL Settings PostScript Settings USB-Device Check Entering Administrator's Password Energy Save Toner Save Mode Operation
CHAPTER 4 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest SHARP Service Department. System settings or Web pages System settings are indicated in the "Solutions" column as shown below.
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. Fusing unit • Carefully pull the paper out without tearing it. • A misfeed may have occurred inside the machine. Check carefully and remove the misfeed. Transfer belt • If the paper tears, be sure to remove all pieces from the machine.
TROUBLESHOOTING HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the display, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 9) for your situation. ☞ (1)-(3): page 4-3, (4)-(8): page 4-4, (9): page 4-5 When removing a misfeed or closing a cover, tray, or the finisher, take care that your fingers do not become pinched.
TROUBLESHOOTING (4) Paper misfeed in the reversing unit (8) Paper misfeed in tray 1 to tray 4 (in the tray) Open the right side cover, open the paper conveyor cover, and remove the paper. When a paper gets twisted to the roller, remove the tray and remove the misfed paper. If the misfeed is not in the above location, grasp the handle on the secondary transfer roller unit, slowly open the unit, and remove the paper. When pulling out a tray, be sure to open the right cover and check for a paper misfeed.
TROUBLESHOOTING (9) Paper misfeed in the finisher Open the front cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Remove the misfed paper. Turn roller rotating knob in the direction of the arrow to remove the misfed paper. Make sure that there is no misfed paper in the machine.
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. 2 Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case. 3 4 Pull the staple case out to the right. Raise the lever at the front end of the staple case and remove the jammed staple.
TROUBLESHOOTING Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. 7 Gently slide the finisher back to the right until it locks into its original position. Close the cover.
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9 • Two-sided printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10 • Direct printing of a file in a shared folder on a computer is not possible. . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO PRINTING OPERATION Problem Point to check Solution Printing does not take place. Is your computer connected correctly to the machine? Make sure that the cable is connected securely to the LAN connector or the USB connector on your computer and the machine. If you are on a network, check the connections at the hub as well. ☞ 1. BEFORE USING THE MACHINE "SIDE AND BACK" (page 1-6) Is the machine connected to the same network (LAN, etc.
TROUBLESHOOTING Problem Printing does not take place. Point to check Solution Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask the administrator of the machine to configure an appropriate time in "I/O Timeout".
TROUBLESHOOTING PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is grainy. Are the printer driver settings appropriate for the print job? When selecting print settings, you can set the print mode to [Normal], [High Quality], or [Fine]. When you need a very clear image, select [Fine]. (This function cannot be used when using the PCL5e printer driver.) Windows: The resolution setting is selected in the [Advanced] tab of the printer driver properties window.
TROUBLESHOOTING Problem Point to check Solution The image is upside down. Are you using a type of paper (punch paper, etc.) that can only be loaded in a fixed orientation? When the image size and paper size are the same but the orientations are different, the orientation of the image is automatically rotated to match the paper. However, when the paper can only be loaded in a fixed orientation, this may result in the image being printed upside down.
TROUBLESHOOTING PROBLEMS RELATED TO FILING Problem Point to check Solution Retention does not take place. Did you select retention settings in the printer driver? In print mode, enable retention on the [Job Handling] tab of the printer driver. A filed data can not be printed. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15 • The operation panel cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15 • Printing is not possible or stops during a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been disabled by the administrator? Some functions may have been disabled in the "User Control" (Web page only) or system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings. Check with your administrator.
TROUBLESHOOTING Problem Point to check Solution The operation panel cannot be used. Does the message "Call for service. Code:xx-xx*." appear in the display? *Letters and numbers appear in xx-xx. Make sure that the DATA indicator is not blinking or lit and then switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds and then switch the main power switch and the [POWER] key ( ) back on in that order.
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem The paper misfeeds. Point to check Solution Is a torn piece of paper remaining in the machine? Make sure all paper is removed. ☞ REMOVING MISFEEDS (page 4-2) Is too much paper loaded in the tray? Make sure that the stack of paper in the tray is not higher than the indicator line. Are multiple sheets feeding at once? Fan the paper well before loading it.
TROUBLESHOOTING Problem Paper does not feed from the paper tray. The image on paper is skewed. Point to check Solution Is the paper loaded correctly in the paper tray? Set the guides to the size of the paper. Make sure the height of the paper does not exceed the indicator line.
TROUBLESHOOTING Problem Toner does not adhere well or creases appear in the paper. Point to check Solution Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. Please use SHARP-recommended paper and label sheets. For details, contact your dealer or nearest SHARP Service Department.
TROUBLESHOOTING PROBLEMS RELATED TO PERIPHERAL DEVICES Problem The connected USB device cannot be used. The connected USB memory cannot be used. The finisher does not operate. Stapling does not take place. Output does not collect neatly in the output tray of the finisher. Point to check Solution Is the USB device compatible with the machine? Ask your dealer if the device is compatible with the machine.
TROUBLESHOOTING Problem Stapled output does not collect neatly. Point to check Solution Is the paper curled? It may help to turn the paper over in the paper tray. OTHER PROBLEMS Problem Point to check Solution Preview images or thumbnail images do not appear. Are there a number of jobs waiting to be executed? Wait until several of the jobs have been executed. The display screen is difficult to view.
Operation Guide MODEL: MX-B400P SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD.
