MODEL: MX-2300N MX-2700N Printer Guide
CONTENTS FUNCTIONS THAT COMBINE TEXT AND IMAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 • ADDING A WATERMARK TO PRINTED PAGES (Watermark) . . . . . . . . . . . . . . . . . . . . . . 28 • PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) . . . . . . . . . . . . . . . . . . . . . . 29 • CREATING OVERLAYS FOR PRINT DATA (Overlays) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . .
4 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . . . 48 • DIRECTLY PRINTING A FILE ON AN FTP SERVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 • DIRECTLY PRINTING A FILE IN USB MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 DIRECTLY PRINTING FROM A COMPUTER . . . . . . 52 • SUBMIT PRINT JOB . . . . . . . . . . . . . . . . . . . . . . 52 • FTP PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 • E-MAIL PRINT .
ABOUT THIS MANUAL Please note • For information on installing the drivers and software cited in this manual, please refer to the separate Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in this manual are primarily for Windows® XP in Windows® environments, and Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide Software Setup Guide Contents This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
PRINTER FUNCTION OF THE MACHINE This machine has a full colour printing function which can be used in a Windows environment as a standard feature. The printer driver (PCL6 or PCL5c printer driver) can be installed from the provided CD-ROM to enable printing from your computer. Expansion kits are available to enable the machine to be used in various environments. For this reason, the following printer driver types are available for use with the machine.
1 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used.
(1) Select print settings. (2) (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. 4 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray).
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. • When [Auto Select] is selected in "Paper Source" The tray that has the size and type of paper selected in "Paper Size" and "Paper Type" on the [Paper] tab is automatically selected.
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the setup screen of the printer driver before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
(1) Enter your login name and password. (2) (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). 2 (3) Click the [OK] button.
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
SELECTING THE COLOUR MODE This section explains how to select the "Color Mode" on the [Color] tab of the printer driver properties window. The following three selections are available for the "Color Mode". Automatic: The machine automatically determines whether each page is colour or black and white and prints the page accordingly. Pages with colours other than black and white are printed using Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner.
Select the colour mode. (1) Select the "Color Mode" that you wish to use. (2) Click the [OK] button. 2 (2) (1) Start printing. 3 BLACK AND WHITE PRINTING Black and white printing can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears . The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked together.
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Printing result 2-Sided (Book) 2-Sided (Tablet) The pages are printed so that they can be bound at the side. The pages are printed so that they can be bound at the top. Open the printer driver properties window from the print window of the software application.
Select 2-sided printing. (1) Select [2-Sided(Book)] or [2-Sided(Tablet)]. (2) Click the [OK] button. 2 (1) (2) Start printing.
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine. A4 or Letter A3 or Ledger The explanation below assumes that you intend to print an A4 size document on A3 size paper.
Select Fit to Page. (2) (1) (1) Click the [Paper] tab. (2) Select the paper size of the print image (for example: A4). (3) Select [Fit To Paper Size]. (4) Select the actual paper size to be used for printing (for example: A3). 2 (5) Click the [OK] button. (3) (4) (5) Start printing.
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce a print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with 2-sided printing for maximum conservation of paper. The print results of [2-Up] and [4-Up] are shown below for each selection in the "Order" menu.
Select N-Up Printing. (1) Select the number of pages per sheet. (2) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (3) Select the order of the pages. (4) Click the [OK] button. 2 (1) (2) (3) (4) Start printing.
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing materials such as handouts for a meeting. The staple function can also be used in combination with 2-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the staple function or the punch function. (1) Select the binding edge. (2) Select the staple function or the punch function.
2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS This section explains convenient functions for specific printing objectives. The procedures for selecting these functions assume that the printer driver properties window has been opened from the print window of your application and that basic settings such as the paper size have been selected. When the settings are completed, return to the print window and begin printing.
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output, but the binding position overlaps the text. When a finisher or saddle stitch finisher is installed, you can use the staple function or the punch function with this function. Selecting the settings: The settings are on the [Main] tab. Select the "Binding Edge". Select the "Margin Shift".
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature enables the image to be rotated 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). ABCD ABCD Selecting the settings: The setting is on the [Main] tab. Select the [Rotate 180 degrees] checkbox .
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B Selecting the settings: (This function can be used when the PS printer driver is used.) The settings are on the [Advanced] tab. Select the Mirror Image settings. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Selecting the settings: The settings are on the [Color] tab. Click the [Color Adjustment] button. Adjust the image settings. To adjust a setting, drag the slide bar or buttons.
SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Image Type) Preset colour settings are available in the machine's printer driver for [Graphics], [Photo], and other image types. These enable printing using the most suitable colour settings for the colour image type. If you wish to select advanced settings, click the [Advanced Color] button.
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI AL Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Selecting the settings: The settings are on the [Watermarks] tab. Select the watermark setting.
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Selecting the settings: (This function can be used when the PCL6 or PS printer driver is used.) The settings are on the [Watermarks] tab. Select the image stamp setting.
CREATING OVERLAYS FOR PRINT DATA (Overlays) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from the text and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINT FUNCTIONS FOR SPECIAL PURPOSES Print functions for special purposes can be found in the "Special Option" field on the [Paper] tab of the printer driver properties window. Click the [Settings] button to display the setting screen of the selected print function. • Select [Normal] when you do not wish to use a print function in "Special Option". • The functions that are available vary depending on the printer driver type.
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Selecting the settings: The settings are on the [Paper] tab.
PRINTING A CARBON COPY (Carbon Copy) This function is used to print an additional copy of the print data on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained by selecting the print command only once.
PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) ABC This function is used to print text on the tabs of tab paper. Printing tab data created in the printer driver (PCL6 only) Enter the text to be printed on the tabs in [Tab Paper Print] on the [Paper] tab of the printer driver properties window, and configure detailed settings such as the size of the tabs, the starting position, the distance between tabs, and the page numbers where tab sheets will be inserted.
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Example: Printing 4 sets of copies Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. You can select a folder to keep the file from being mixed together with files of other users, and a password (from 5 to 8 digits number) can be established to prevent others from accessing the file. To print a file stored with a password, the password must be entered on the machine.
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each tab at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
(1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button. 2 (1) (2) Start printing.
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [start] button and then click [Printers and Faxes]. In Windows 98/Me/NT 4.
Click the [Printing Preferences] button on the [General] tab. In Windows 98/Me, click the [Setup] tab. 3 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
3 PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from "TextEdit", which is a standard accessory program in Mac OS X. To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed and the machine must be connected to a network. To install the PPD file and configure the printer driver settings, see the Software Setup Guide.
PRINT Select [Print] from the [File] menu of TextEdit. 1 Make sure that the correct printer is selected. 2 • The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) • The print window varies depending on the operating system version, the printer driver version, and the application. Select print settings. Click next to [Copies & Pages] ([General] in Mac OS 9.0 to 9.2.
Click the [Print] button. Printing begins. 4 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray).
SELECTING THE PAPER This section explains the [Paper Feed] settings ([Paper Source] setting in "General" in Mac OS 9.0 to 9.2.2) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered when you print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Select [Print] from the application's [File] menu.
Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Click the [Print] button.
4 PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
HDD Status File Store Touch the [External Data Access] key. Search The [External Data Access] key cannot be touched if an FTP server is not configured. File Retrieve File Folder Scan to HDD 2 Quick File Folder External Data Access Access the FTP server. External Data Access Server 1 FTP (1) Touch the [FTP] key. Server 2 Server 3 3 (2) Touch the key of the FTP server that you wish to access. USB Memory (2) (1) Touch the key of the file that you wish to print.
DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly. Connect the USB memory device to the machine.
Back USB Memory File Name 1/2 file-01.tiff Touch the key of the file that you wish to print. A maximum of 100 printable files in the USB memory device can be displayed. file-02.tiff file-03.tiff 5 file-04.tiff • To return to the screen of step 4, touch the [Back] key. • Files in a folder in a USB memory device will not appear. • To change the order of display of the files on the screen, touch the [File Name] key.
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, follow the steps below to enter the password and begin printing. The PS3 expansion kit is required to use this function. Press the [JOB STATUS] key.
5 CHANGING THE JOB QUEUE GIVING A PRINT JOB PRIORITY / CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Spool Status Copy 020 / 001 Copying Copy 020 / 000 Waiting 1/1 Job Queue Complete Give the desired job priority. (1) Touch the [Print Job] key.
CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Spool Status Copy 020 / 001 Copying Copy 020 / 000 Waiting 1/1 Cancel the job. Job Queue Complete (1) Touch the [Print Job] key.
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below. Press the [JOB STATUS] key.
6 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 1-999 1-999 1-999 1-999 1-999 Yes Yes Yes Yes Yes 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16*2,3 2,4,6,9,16 Order Selectable Selectable Selectable Selectable Selectable Border On/Off On/Off On/Off Yes Selectable Duplex Yes Yes Yes Yes Yes Fit To Page Yes Yes Yes No Yes*4 Selectable Selectable Selectable No Yes*5 Black and White Print Yes Ye
PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 Different Paper Yes Yes Yes No Yes*10 Transparency Inserts Yes Yes Yes Yes Yes Carbon Copy Yes Yes Yes No No Tab Printing Yes Yes Yes No No Tandem Print Yes Yes Yes No Yes*5,11 Retention Yes Yes Yes No Yes*5 Document Filing Yes Yes Yes No Yes*5,11 Color Adjustment Yes Yes Yes No Yes*5,11,12 Text To Black/ Vector To Black Yes Yes Yes No No Image Type Yes Yes Yes Yes Yes Watermark Yes Yes Yes Yes
Printer Guide MODEL: MX-2300N MX-2700N MX2700-GB-PRT-Z2
