OPERATION GUIDE Search based on what you want to do Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE TROUBLESHOOTING About Operation Guide
MAKE A COPY Conserve 2010/ Reduce copy mistakes 04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions Make a copy of this type of original Make a copy on this type of paper
Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies
Make a copy of this type of original Mixed colour and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) Book or pamphlet (make facing page copies)
Make a copy on this type of paper Envelopes and other special media A3 wide paper Tab Paper Transparency film
Add the date or page numbers Add the date 2010/ Add a stamp 04/04 Add the page number 9 10 11 ABCD EFG Add text
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Create a large poster z Make a mirror-image copy z Copy onto the centre of the paper Convenient functions z Use two machines simultaneously z Give priority to a copy job z Check the status of a reserved job z Insert covers/inserts in copy output z Copy a thin original z Adjust the colour
PRINT A DOCUMENT Conserve Print without a computer Print on this type of paper Add text or an image Other convenient functions Print attractive output Assemble output into a pamphlet
Conserve Print on both sides of the paper Print multiple pages on one side of the paper
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper
Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees
Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an "invoice copy" z Create a large poster Convenient functions z Give priority to a print job z Use two machines simultaneously z Store frequently used print settings z Store a print job
SEND A FAX Conserve Send this type of document Save trouble Security is important Other convenient functions Prevent transmission to the wrong destination Send a clear document
Conserve Send when the rate is lowest Relay a transmission through a branch office Send two original pages as a single page
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original printed on both sides ID card or other card
Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges
Save trouble 1 2 3 XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Store frequently used settings View the transmission log Bound original such as a book (one page at a time) Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an address (search number)
Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Save trouble Scan from my computer Other convenient functions Prevent transmission to the wrong destination Send a smaller file
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original printed on both sides Original with background
Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white Send two original pages as a single page ID or other card
Save trouble 1 2 3 aaa@aa.aa.co bbb@bb.bb.c ccc@cc.cc.co ddd@dd.dd.c eee@ee.ee.co Store frequently used settings View the transmission log Send an Internet fax from a computer Send to multiple destinations aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files
Search for a file abc Search for a file using a keyword
Organize my files Delete a file Delete all files Periodically delete files Change the folder
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the toner collection container Dispose of punch waste Replace the staple cartridge Replace the stamp cartridge
Clean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit
ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) (5) (6) (1) (5) Return to top page button (2) (6) Back one page button Forward one page button Displays the next page. (4) Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. Displays the previous page. (3) Adobe Reader Help button Opens Adobe Reader Help.
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide" in the Quick Start Guide. 1.
ABOUT OPERATION MANUAL This manual explains how to use the MX-2301N digital full colour multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®.
CHAPTER 1 BEFORE USING THE MACHINE This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. ORIGINALS BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . • SIDE AND BACK . . . . . . . . . . . . . . .
BEFORE USING THE MACHINE MAINTENANCE REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . • CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM . . . . . . . . . • CLEANING THE BYPASS FEED ROLLER . . . • CLEANING THE ORIGINAL FEED ROLLER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • CLEANING THE LASER UNIT . . . . . . . . . . . . . 1-43 1-43 1-45 1-47 1-47 1-48 REPLACING THE TONER CARTRIDGES. . . . . . .
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) (2) (3) (4) (5) (6) When a finisher is installed (1) (2) Automatic document feeder (5) This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned. ☞ PLACING THE ORIGINAL (page 1-31) (6) When installed, output can be delivered to this tray.
BEFORE USING THE MACHINE (7) (7) (8) (9) Tray 1 This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-26) Tray 2 (11) USB connector (A type) This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-26) (9) (11) (10) Tray 4 (when a stand/2 x 500 sheet paper drawer is installed)* This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-26) (8) (10) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable.
BEFORE USING THE MACHINE INTERIOR (12) (18) (13) (19) (20) (14) (15) (16) (17) (21) (22) (23) (24) (12) Toner cartridges These contain toner for printing. When the toner runs out in a cartridge, the cartridge of the colour that ran out must be replaced. ☞ REPLACING THE TONER CARTRIDGES (page 1-52) (18) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) (2) (3) (4) (5) (6) (7) (9) (8) (1) (6) Paper feed roller Originals placed in the document feeder tray are scanned here. ☞ REGULAR MAINTENANCE (page 1-43) This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller.
BEFORE USING THE MACHINE SIDE AND BACK (1) (2) (3) (4) (5) (1) When the fax expansion kit is installed USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician. (2) (6) LAN connector (7) Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable.
BEFORE USING THE MACHINE OPERATION PANEL (1) (2) (3) (4) (5) (6) PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT (7) (1) (8) (9) (4) Touch panel • LINE indicator This lights up during transmission or reception of a fax or Internet fax. This also lights during transmission of an image in scan mode. • DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper.
BEFORE USING THE MACHINE (10) (11) PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT (12) ) (16) [POWER SAVE] key ( (11) [COLOUR START] key ) / indicator Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode. ☞ [POWER SAVE] KEY (page 1-13) Press this key to copy or scan an original in colour. This key cannot be used for fax or Internet fax.
BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. To enter text, see "ENTERING TEXT" (page 1-60).
BEFORE USING THE MACHINE Example 4 Ready to scan for copy. 0 OK Function Review Full Colour Colour Mode Original A4 2-Sided Copy Output Job Detail Settings Plain A4 Auto Exposure 1. 2. 3. 100% Copy Ratio 4. A4 A4R B4 A3 Special Modes File Margin Shift Shift:Right : Front:10mm/Back:10mm Erase : Covers/Inserts : 1/3 Edge:10mm Centre:10mm Front:2-Sided/Back:Insert Insertion A:10Page/B:10Page Quick File When at least one special mode is selected, the key appears in the base screen.
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator).
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.
BEFORE USING THE MACHINE When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 3 • However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically.
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. Please enter your login name / password. User Authentication OK Login Name User Name Password Auth to: Login Locally When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) Touch the [Login Name] key or the key.
BEFORE USING THE MACHINE Touch the [Password] key. Please enter your login name / password. User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User Registration" in the system settings (administrator). OK Login Name User Name Password User 0001 Auth to: Login Locally If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ".
BEFORE USING THE MACHINE When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 5 • However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically.
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. The machine Your computer Operation panel Operate the machine using your computer screen.
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
BEFORE USING THE MACHINE No. 16 Item name Number of Reserved Sets Number of specified sets or reserved destinations. 17 Number of Completed Sets Number of completed sets or number of destinations to which transmission was successfully completed. 18 Number of Reserved Pages Number of reserved original pages of a copy, print, scan job, or other job. 19 Number of Completed Pages Number of completed pages of a set. 20 Result The result of a job.
BEFORE USING THE MACHINE No. 45 Item name Original Size Size of scanned original. For a document filing print job, the paper size of the file. 46 Original Type Original type (text, printed photo, etc.) set in the exposure settings screen. 47 Paper Size For a print job, the paper size. For a send job, the transmitted paper size. For a Scan to HDD job, the paper size of the stored file. 48 Paper Type The paper type used for printing.
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows.
BEFORE USING THE MACHINE USEABLE PAPER Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings" (page 7-22) in "7. SYSTEM SETTINGS". Plain paper, special media Plain paper that can be used • SHARP standard plain paper (80 g/m2 (21 lbs.)).
BEFORE USING THE MACHINE Print side face up or face down Paper is loaded with the print side face up or face down depending on the paper type and tray. Trays 1 to 4 Load the paper with the print side face up. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face down*. Bypass tray Load the paper with the print side face down. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face up*.
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to size 11" x 17") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5R to A3 (7-1/4" x 10-1/2"R to size 11" x 17") can be loaded in trays 3 and 4. Pull out the paper tray. Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.
BEFORE USING THE MACHINE Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. 5 If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur.
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray. When loading paper larger than A4R or 8-1/2" x 11"R, be sure to pull out the bypass tray extension. Pull the bypass tray extension all the way out.
BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds. • Before loading paper, straighten any curling in the paper.
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. • Do not print on both sides of an envelope. This may result in misfeeds or poor print quality. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure. Restrictions apply to some types of envelopes.
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder.
BEFORE USING THE MACHINE Adjust the original guides to the size of the originals. 2 Indicator line 3 1 Place the original. Make sure the edges of the originals are even. Insert the originals face up all the way into the document feeder tray. Insert a number of originals that does not exceed the indicator line on the document feeder tray. Up to 100 sheets can be inserted. Be sure to remove originals that have been finished scanning from the original exit tray.
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes A3: 297 mm (height) x 420 mm (width) 11" (height) x 17" (width) Non-standard sizes 297 mm (height) x 432 mm (width) 11-5/8" (height) x 17" (width) When the original is a non-standard size, see the appropriate explanation below for the mode you are using. ☞ 2.
BEFORE USING THE MACHINE Close the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner. 3 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Push up the far side of the automatic document feeder.
BEFORE USING THE MACHINE PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
BEFORE USING THE MACHINE Product name Product number Sharpdesk 1 licence kit MX-USX1 Sharpdesk 5 licence kit MX-USX5 Sharpdesk 10 licence kit MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit MX-USA0 Stamp unit AR-SU1 Description This software enables integrated management of documents and computer files. This stamps each original page after it is scanned in image send mode. Some options may not be available in some countries and regions.
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open. (1) (2) (4) (1) (3) (5) (4) Output tray Stapled and offset output is delivered to this tray. The tray is slidable.
BEFORE USING THE MACHINE FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. 2 Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case. 3 Pull the staple case out to the right.
BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. 7 Gently slide the finisher back to the right until it locks into its original position. Close the cover. 8 Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
BEFORE USING THE MACHINE PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste. Open the cover. 1 Grasp the punch waste box handle, gently pull out the box, and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter.
BEFORE USING THE MACHINE SHARP OSA Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application. There are two types of external applications: "standard application" and "external account application".
BEFORE USING THE MACHINE EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account module is required to use a "external account application" on the machine. An external account application can be used in "external authentication mode" or "external count mode". When external authentication mode is used, the login screen is retrieved from the application when the machine is started. When a job ends, a job notification screen is sent to the application to enable counts to be kept for each authenticated user.
BEFORE USING THE MACHINE MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and the toner collection container. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
BEFORE USING THE MACHINE Scanning area If coloured lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position. Examples of lines in the image Black lines White lines Open the automatic document feeder and remove the glass cleaner.
BEFORE USING THE MACHINE CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or coloured lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum. Open the front cover. 1 Release the toner collection container. Press the toner collection container release button. 2 The toner collection container will fall forward as shown.
BEFORE USING THE MACHINE Repeat step 4 with each of the other main chargers. There are a total of 4 places to be cleaned in the machine as shown. 5 Main charger Replace the charger cleaner in its original position. 6 Push the toner collection container into the machine. 7 Push the toner collection container firmly in until it clicks into place. Close the front cover. 8 • If this does not solve the problem, pull the knob out and push it back in 3 more times.
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
BEFORE USING THE MACHINE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (coloured lines) may form in the printed image. Identifying lines (coloured lines) caused by a dirty laser unit • Coloured lines always appear in the same place. (The lines are never black.) • The coloured lines are parallel to the direction of paper feeding. • Coloured lines appear not only on copies but also on print jobs from a computer.
BEFORE USING THE MACHINE Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where the cleaner is attached. 5 (2) Use your other hand to press down on the hook that secures the cleaner and remove the cleaner. Put the removed cleaner back on the inner cover. After replacing the cleaner, be sure to close the inner cover. Attach the new cleaner to the cleaning tool. (1) Align the cleaner hook with the attachment hole in the cleaning tool.
BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. Labels similar to (A) are attached to areas that require cleaning. (A) (2) Insert the cleaning tool all the way into the hole and then pull it back out. 7 Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit.
BEFORE USING THE MACHINE Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the centre of the cleaning tool and slowly press up from below. 9 (3) Fit the holder into the hole in the tip (the end with the cleaner) of the cleaning tool. Close the front cover.
BEFORE USING THE MACHINE REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. ( ) When the message appears in the message display, replace the toner cartridge for the indicated colour. Ready to scan for copy. ( Toner supply is low.) If you continue to use the machine without replacing the cartridge, the following message will appear when the toner runs out. Change the toner cartridge.
BEFORE USING THE MACHINE Open the front cover. Locations of colour toner cartridges (A) (B) (C) (D) 1 (A): Yellow (B): Magenta (C): Cyan (D): Black Pull the toner cartridge toward you. Raise the toner cartridge lever and gently pull the toner cartridge horizontally toward you. When pulling out the toner cartridge, pull it out gently. If the cartridge is pulled out abruptly, toner may spill out.
BEFORE USING THE MACHINE Insert the new toner cartridge horizontally. 5 A toner cartridge of a different colour cannot be installed. Be sure to install a toner cartridge of the same colour. Push the cartridge in until it locks securely in place. Push the cartridge firmly in until it clicks into place. 6 Close the front cover. After the toner cartridge is replaced, the machine automatically enters image adjustment mode. 7 Caution • Do not throw a toner cartridge into a fire.
BEFORE USING THE MACHINE REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection container. Open the front cover. 1 Release the used toner collection container. Press the toner collection container release button. The toner collection container will fall forward as shown at left.
BEFORE USING THE MACHINE Place the box on a flat surface. Place a sheet of newspaper on the surface before placing the box. 4 Do not point the holes down as used toner will spill out. Remove the seals around the holes. Grasp the edge of each seal and pull it out toward you. 5 There are 4 seals. Remove all of the seals. Plug the holes. Grasp the edge of each black seal and insert it into a hole in the box to plug the hole. 6 • There are 4 seals. Plug all of the holes.
BEFORE USING THE MACHINE Push the toner collection container into the machine. Push the box in until it clicks into place. 8 Close the front cover. 9 Caution • Do not throw the toner collection container into a fire. Toner may fly and cause burns. • Store the toner collection container out of the reach of small children. When replacing the toner collection container, be aware that it may soil your clothes or the immediate surroundings.
BEFORE USING THE MACHINE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the automatic document feeder. 1 Open the holders on the automatic document feeder that hold the original pressure sheet. Open the holders (two) on the left and right sides. 2 Grasp the tab on the stamp unit and pull the unit out.
BEFORE USING THE MACHINE Install a new stamp cartridge. 5 Push the stamp unit back in. Push the stamp unit in until it clicks into place. 6 Replace the original pressure sheet. Push the holders in until they click into place. 7 Close the automatic document feeder.
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Description This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters. (This key will vary depending on your country or region.
BEFORE USING THE MACHINE Key Cancel OK Search Description Touch this key to return to the previous setting screen without entering text. Touch this key to enter the text that currently appears and return to the previous setting screen. Search results will appear based on the entered characters. • Some keys described above may not appear in certain key layouts or in the keyboards of certain countries or regions. • " " in the text entry screen indicates how many characters can be entered.
CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34 • OUTPUT MODES. . . . . . . . . . . . . . . . . . . . . . . 2-35 BEFORE USING THE MACHINE AS A COPIER MAKING COPIES USING THE BYPASS TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38 BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUENCE . . . . . . . . . . . . . . . . . .
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-80 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . • GENERAL PROCEDURE FOR USING STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • ADDING THE DATE TO COPIES (Date) . . . . . • STAMPING COPIES (Stamp) . . . . . . . . . . . . . • PRINTING PAGE NUMBERS ON COPIES (Page Numbering) . . . . . . . . . . . . . . . . . . . . . .
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE When the [COPY] key is pressed on the operation panel, the base screen of copy mode appears. The base screen shows messages and keys necessary for copying, and settings that have been selected. PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT (8) (6) (7) (9) Ready to scan for copy.
COPIER (7) Original feed display (12) [Output] key This appears when an original is inserted in the automatic document feeder. (8) (9) Touch this to select an output function such as sort, group, offset, staple sort, or punch. ☞ OUTPUT (page 2-34) Original size display This shows the size of the original. When the original size is set manually, the display shows "Manual". When an original is not placed, nothing appears.
COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting" in the Web pages. When "Special Modes", "Margin Shift", and "Brightness" are assigned to the customized keys Full Colour Colour Mode 2-Sided Copy Output Job Detail Settings Plain A4 B5 Auto Exposure 1. 2. 3.
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
COPIER Output settings Output Offset Tray OK Right Tray Sort Staple Sort Group Punch Offset Select copy output settings. The main settings are as follows: • Sort mode ☞Sort mode (page 2-35) • Group mode ☞Group mode (page 2-35) • Offset mode ☞Offset function (page 2-35) • Staple sort mode ☞Staple sort function (page 2-36) • Punch function ☞Punch function (page 2-37) Special mode settings OK Special Modes 1/4 Margin Shift Pamphlet Copy Select special modes such as "Margin Shift" and "Erase".
COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected (page 2-5) • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key. To cancel all settings, press the [CLEAR ALL] key ( ).
COPIER ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key that is displayed when the [Job Detail Settings] key is touched, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen Example of the [Original] key display The original size is displayed. (B) (A) Ready to scan for copy.
COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct. For more information on placing the original, see "ORIGINALS" (page 1-31) in "1. BEFORE USING THE MACHINE".
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. (1) Full Colour Colour Mode Open the paper settings screen. (2) Auto Original Job Detail Settings Output Plain Special Modes A4 (2) Touch the [Paper Select] key.
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. 1 Indicator line Place the originals face up in the document feeder tray with the edges aligned evenly.
COPIER Set the number of copies (number of sets) with the numeric keys. 7 2-Sided Copy 3 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 Even if a colour mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key is pressed.
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
COPIER Set the number of copies (number of sets) with the numeric keys. 7 2-Sided Copy 3 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 Normally copying will start. Depending on the copy settings (2-sided copying, etc.
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Originals Copies Automatic 2-sided copying of 1-sided originals Automatic 2-sided copying of 2-sided originals 1 Copies 1-sided copying of 2-sided originals Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray. Ready to scan for copy.
COPIER Ready to scan for copy. 0 Full Colour Colour Mode Original A4 Output Job Detail Settings Plain A4 Auto Exposure 1. 2. 3. 100% Copy Ratio 4 2-Sided Copy 4. A4 A4R B4 A3 Check the paper to be used and the colour mode. Make sure that the desired paper (tray) and colour mode are selected. • To change the paper (tray), touch the [Job Detail Settings] key and then the [Paper Select] key, or touch the paper size display (A).
COPIER AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
COPIER Select the 2-sided copy mode. OK 2-Sided Copy Binding Change (1) Touch the [1-Sided to 2-Sided] key. (2) Touch the [OK] key. 3 (1) (2) The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Ready to scan for copy. 0 Full Colour Colour Mode Original A4 Output Job Detail Settings Auto Exposure 4 100% Copy Ratio 2-Sided Copy Plain A4 1. 2. 3. 4.
COPIER Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Read-End 8 To cancel scanning of the original and copying... Press the [STOP] key ( ). System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed.
COPIER COPY COLOUR MODES The colour mode of the [COLOUR START] key is normally set to [Full Colour] so that copying takes place in full colour mode when the [COLOUR START] key is pressed. If colour originals are mixed together with black & white originals, set the colour mode to [Auto] to have the colour mode change appropriately for each original. Touch the [Colour Mode] key in the base screen to open the following screen.
COPIER Selecting single colour copying When [Single Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key. Colour Mode OK OK Single Colour R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) Selecting 2 colour copying When [2 Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key. Colour Mode OK OK 2 Colour Select a colour other than black.
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ("Auto" is displayed.) This function automatically adjusts the image during black & white copying and full colour copying to obtain the most suitable copy.
COPIER SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE If you wish to select the original type or manually adjust the exposure, touch the [Exposure] key in the base screen of copy mode and follow the steps below. Exposure Select the original image type. OK Auto Manual Text Text/ Prtd.Photo Text/Photo Printed Photo Photo Exposure Touch the appropriate original image type key for the original.
COPIER Exposure OK Copy of Copy Colour Tone Enhancement Manual Auto Text Text/ Prtd.Photo Text/Photo Printed Photo Photo 1/2 2 Adjust the exposure level. Touch the key to make the copy darker. Touch the key to make the copy lighter. • Using a copy or printed page as an original When using a copy or printed page from the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears.
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five (four) preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Set the ratio. Touch a preset ratio key and/or the zoom keys to set the ratio. There are two setting screens. Touch the [Menu] key to switch between the screens.
COPIER When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 25% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added. An added preset ratio can also be changed.
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key that is displayed when the [Job Detail Settings] key is touched in the base screen of copy mode and then follow the steps below. Specifying an AB original size (1) Original AB A5 A5R A4 B5 A4R (2) Touch the [OK] key. OK Inch B5R (1) Touch the appropriate original size key.
COPIER (1) (3) Original OK Enter the original size. (1) Enter the X (horizontal) dimension of the original. Auto X X 420 Y 297 Y (25 mm (25 mm Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with the numeric keys, and touch the [OK] key in the number entry screen. When the document glass is used, a number from 25 mm to 432 mm (1" to 17") can be entered.
COPIER Original Store the original size. OK X254 Y210mm Auto (1) Touch the [Store/Delete] tab. Manual (2) Touch a key for storing a custom original size. Custom Size Recall Store/Delete (2) 2 Touch a key that does not show a size ( (1) ). If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear. The following screen will appear. A custom size has already been stored in this location.
COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key that is displayed when the [Job Detail Settings] key is touched in the base screen of copy mode and perform the steps below. Original AB A5 1 OK Inch B5R A5R A4 B5 A4R B4 A3 Standard Size (2) 216x340 216x343 Auto Manual Custom Size Size Input (1) (3) Original 2 OK X254 Y210mm Auto Manual Custom Size Recall To cancel the operation...
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, and punch. All explanations of the settings below assume that a finisher is installed.
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets This function groups copies by page. Example: Groups of 5 copies of each page Originals Output Originals Set the number of copies (5). Set the number of copies (5). Output Output Touch the [Output] key. Group Sort Output Touch the [Sort] key. Touch the [Output] key. Touch the [Group] key.
COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation (for the staple sort and punch functions)" (page 2-37).
COPIER Punch function If an optional punch module is installed, holes can be punched in output. Paper size that can be punched is B5R to A3 (7-1/4" x 10-1/2" to 11" x 17"). However, A3W (12" x 18") sized paper and special media such as transparency film and tab paper cannot be used.
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-23) in "1. BEFORE USING THE MACHINE". For precautions when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-28) in "1. BEFORE USING THE MACHINE". Place the original.
COPIER Select the type of paper used in the bypass tray. Cancel Bypass Tray Type/Size Setting Select the paper type. 1/2 5 Plain Pre-Printed Recycled Letter Head Pre-Punched Colour Thin Paper Labels Heavy Paper 1 Heavy Paper 2 Transparency Tab Paper Select the paper type that you will use. 1/2 (1) OK (1) Select the paper size. Size Type Plain Set the paper size.
COPIER Enter the paper size of the bypass tray When the [Custom Size] key is touched, the paper size entry screen appears. Type Recycled OK Type Bypass Tray Type/Size Setting OK Recall Auto-Inch X 420 (148 mm 432) 297 (100 mm 297) Auto-AB Y Custom Size Inch AB Type Bypass Tray Type/Size Setting Type Recycled Recall Auto-Inch X420 Y297 X Auto-AB X420 Y297 Y Custom Size X420 Y297 AB OK Cancel Touch the X (width) numeric value display key to open a number entry screen.
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key that is displayed when the [Job Detail Settings] key is touched is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of four screens. Touch the keys to move between the screens.
COPIER Special modes menu (2nd screen) (1) (2) (3) OK Special Modes (1) Transparency Inserts Multi Shot Book Copy Tab Copy Card Shot (4) (5) (6) [Covers/Inserts] key ☞ USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) (page 2-58) (2) (4) [Book Copy] key (5) [Tab Copy] key [Transparency Inserts] key ☞ ADDING INSERTS WHEN COPYING ON ☞ COPYING A PAMPHLET (Book Copy) (page 2-73) ☞ COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) (page 2-77) TRANSPARENCY FILM (Transparency Inserts) (page
COPIER Special modes menu (4th screen) (1) (2) (3) OK Special Modes Original Count (1) 4/4 Mixed Size Original [Original Count] key ☞ CHECKING THE NUMBER OF SCANNED Slow Scan Mode (3) [Slow Scan Mode] key ☞ COPYING THIN ORIGINALS (Slow Scan Mode) ORIGINAL SHEETS BEFORE COPYING (Original Count) (page 2-123) (2) (page 2-128) [Mixed Size Original] key ☞ COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) (page 2-125) • Special modes can generally be combined with other special modes, h
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift 1 1 1 1 The punch holes cut off part of the image The image is moved to allow space for the string holes so the image is not cut off.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase function Using the erase function Shadows appear here Shadows appear on the copy. Shadows do not appear on the copy. Erase modes Edge Erase 1 Centre Erase Edge + Centre Erase Side Erase Place the original.
COPIER (1) (2) (1) Touch the desired erase mode. OK Special Modes Cancel Erase Edge+Centre Erase Edge Erase Select the erase settings. (3) Edge 10 Select one of the four positions. Touch the keys to change the screens. Touch the [Side Erase] key to open the following screen.
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document 5 6 5 Book or bound document 6 The facing pages are copied onto 2 separate pages. Place the original on the document glass.
COPIER Select Dual Page Copy. OK Special Modes 1/4 Margin Shift Pamphlet Copy 3 Erase Job Build (1) Touch the [Job Detail Settings] key. Dual Page Copy (2) Touch the [Special Modes] key. Tandem Copy ☞ SPECIAL MODES (page 2-41) (3) Touch the [Dual Page Copy] key so that it is highlighted. (3) (4) (4) Touch the [OK] key. You will return to the base screen of copy mode. Press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 Copying will begin.
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
COPIER Select pamphlet copy settings. OK Special Modes Cancel Pamphlet Copy Original 1-Sided 2-Sided Left Binding OK (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. Right Binding Cover Setting 3 (1) (2) (2) Select the binding edge ([Left Binding] or [Right Binding]). (3) (3) To insert a cover, touch the [Cover Setting] key. If you do not want to add a cover, go to step 5.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. 6 Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted. This function is convenient when you wish to sort copies of a large number of originals into multiple sets.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. 3 Scanning begins. To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 Repeat this step until all originals have been scanned. For the second set and following sets, use the same [START] key as you did for the first set. To cancel scanning... Press the [STOP] key ( ).
COPIER USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
COPIER Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [COLOUR START] key or the [BLACK & WHITE START] key is pressed, the copies will automatically be divided between the master and slave machines. If an odd number of copies is set, the master machine will print the extra set. 3 If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number.
COPIER In this situation... A punch module is installed on the master machine but not on the slave machine. • Copying without punching: tandem copy is possible. • Copying with punching: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key. To cancel the job, touch the [Cancel] key.
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
COPIER INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document. Covers can be used in combination with inserts.
COPIER Cancel Front Cover Setting Paper Tray Print on Front Cover Yes No Select cover settings. OK 1-Sided (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. Bypass Tray 2-Sided A4 Plain (1) If the [No] key is touched, only cover insertion will be performed. In this case, go to step (3). (A) (B) (3) (4) (2) (2) To copy on one side of the cover, touch the [1-Sided] key. To copy on both sides of the cover, touch the [2-Sided] key.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying of the originals in the document feeder tray begins. 7 To cancel scanning and copying... Press the [STOP] key ( ). • The document glass cannot be used. • Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator). To cancel cover sheet insertion... Touch the [Cancel] key in the screen of step 3.
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts. Example: Insert A after page 3 and insert B after page 5. Originals 1 2 Insert A 3 1 2 3 4 5 4 6 5 Insert B 6 Copies Insert the originals face up in the document feeder tray.
COPIER Paper Tray Print on Insert Sheets Yes No Select insert settings. OK Insertion Type A Setting 1-Sided (1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. Bypass Tray 2-Sided A4 Plain (1) If the [No] key is touched, only insert sheet insertion will be performed. In this case, go to step (3). (A) (B) (3) (4) (2) (2) To copy on one side of the insert, touch the [1-Sided] key. To copy on both sides, touch the [2-Sided] key.
COPIER (3) (1) (2) (5) OK Insertion Settings Insertion Page Insertion Total:4 10 Insertion Type A Insertion Type B Tray 1 A4 Plain Bypass Tray A4 Plain (A) (B) Enter (C) Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. Specify the page where the highlighted insert will be inserted. (A) This shows the tray selected for insert type A and the paper size and type.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying of the originals in the document feeder tray begins. 9 To cancel scanning and copying... Press the [STOP] key ( ). • Use the same size of paper for the inserts as for the copies. • Up to 100 insert sheets can be added. Note that two insert sheets cannot be inserted between the same two pages.
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages.
COPIER Example: Touch insert A at page 4 OK Page Layout 1/1 Insertion Type A 4/- Insertion Type B 7/- Insertion Type B 9/- Insertion Type A 12/- Touch the key of the page that you wish to delete or change. If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the insertion page. • If there are multiple screens, touch the keys to move through the screens.
COPIER Special Modes Cancel Covers/Inserts 6 Front Cover Insertion Type A Setting Back Cover Insertion Type B Setting Insertion Settings OK Touch the [OK] key. OK You will return to the base screen of copy mode.
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle. It is also possible to copy on the inserts. B C A Inserts Place the transparency film in the bypass tray.
COPIER Select insert settings. (2) (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). OK Special Modes Cancel Transparency Inserts Print on Insert Sheets Yes No OK Insertion Sheet 4 (2) Touch the [OK] key. Tray 1 A4 Plain (1) You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected.
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. 2in1 copying A 1 4in1 copying B AB A B CD AB CD Place the original.
COPIER Select the number of originals to be copied onto one sheet of paper, the layout, and the border. OK Special Modes Cancel Multi Shot Layout 2in1 OK Border 4in1 (1) Touch the [2in1] key or the [4in1] key. If needed, the images will be rotated. (1) (2) (3) (4) (2) Select the layout. Select the order in which the originals will be arranged on the copy. Number of pages Layout 2in1 3 4in1 The arrows in the above diagram indicate how the images are arranged. (3) Select the border.
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
COPIER Select book copy settings. (1) (1) Select the binding position ([Left Binding] or [Right Binding]). OK Special Modes Cancel Book Copy Left Binding OK Right Binding Cover Setting 2 (2) To insert a cover, touch the [Cover Setting] key. If a cover will not be added, go to step 4. (2) Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator).
COPIER Place the original face down on the document glass. Place the opened front cover and back cover face down. 5 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first original. 6 Scanning begins. Scan the remaining original pages in the following order: Opened inside of front cover and 1st page Opened 2nd and 3rd page · · · Opened last page and inside of back cover To cancel scanning... Press the [STOP] key ( ).
COPIER Place next original. Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. Copying will begin. Read-End 8 To cancel scanning and copying... Press the [STOP] key ( ). • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four. • When book copy is selected, 2-sided copying is automatically selected.
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from the bypass tray. ABC ABC ABC DEF DEF GHI GHI Prepare originals that match the tab positions.
COPIER Tab copying with a right binding Originals Placing the originals Loading tab paper • Document feeder tray Originals 1 1 Insert the originals so that the side with no tab text enters first. • Document glass Reverse side 1 Final image Load the tab paper so that the tab on the first sheet is away from you. Place so that the side with the tab text is on the left. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
COPIER Load the tab paper. Reverse side 4 When using the bypass tray, place the paper with the print side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY" (page 2-38). The width of the tab paper can be as wide as A4 width (210 mm) plus 20 mm (or 8-1/2" x 11" paper (8-1/2") plus 5/8"). Press the [COLOUR START] key or the [BLACK & WHITE START] key.
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper.
COPIER (1) (2) OK Special Modes X X 86 (25 mm Y 54 (25 mm (1) Enter the original size. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. Touch the [Y] key and enter the Y (vertical) dimension of the original with the keys. You can also directly touch a numeric value display key to change a number with the numeric keys.
COPIER • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Card Shot Settings This is used to set the values to which the size returns when the [Size Reset] key is pressed.
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. 2 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Stamp] key.
COPIER Layout Stamp Cancel Select Stamp. OK 1/2 4 Date Stamp Page Numbering Text Layout Stamp Cancel OK 1/2 5 Date Stamp Page Numbering Text Layout Original Orientation Cancel OK 2-Sided Original Type When you have finished selecting stamp settings, touch the key. Select settings for the original and covers/inserts.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 04/APR/2010 1 Touch the [Date] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-84). Cancel Date 2 YYYY/MM/DD / MM/DD/YYYY .
COPIER Cancel Date YYYY/MM/DD / MM/DD/YYYY . DD/MM/YYYY - OK Bk(Black) Print Colour First Page 04/APR/2010 All Pages Set the date that you wish to use and touch the [OK] key. Date Change MM DD, YYYY Check the displayed date. If you need to change the date, touch the [Date Change] key. OK Date Change 4 Year Mon Day 2010 04 04 As an alternative to touching the keys, you can also directly touch the numeric value display key and change the value with the numeric keys.
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy CONFIDENTIAL The following 12 selections are available for the stamp text. CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO.
COPIER CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT OK Cancel Stamp 1/2 Bk 1 2 3 Bk(Black) Size Larger First Page All Pages DRAFT Smaller Touch the [Print Colour] key and set the colour and density. Touch the colour that you wish to use. If you wish to darken the selected colour, touch the key. If you wish to lighten the selected colour, touch the key. When you have finished selecting the settings, touch the [OK] key.
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, colour, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. 1 2 3 1 Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-84). Cancel Page Numbering Page Numbering Format OK Bk(Black) Print Colour 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3..
COPIER Cancel Page Numbering Page Numbering Format 1,2,3.. (1),(2),(3).. Bk(Black) Print Colour -1-,-2-,-3-.. P.1,P.2,P.3.. Total Page Auto <1>,<2>,<3>.. 1/5,2/5,3/5.. Manual OK Touch the [Print Colour] key. Touch the colour that you wish to use. When you have finished selecting the settings, touch the [OK] key. Page Number OK Print Colour Bk(Black) 3 R(Red) C(Cyan) G(Green) M(Magenta) B(Blue) Y(Yellow) • If you selected a colour other than [Bk (Black)], press the [COLOUR START] key.
COPIER First Number Auto 6 If covers/inserts will be inserted, touch the [Covers/Inserts Counting] key if you want to include the covers/inserts in the page number count and want page numbers printed on the covers/inserts. OK Page Number 1 Last Number Covers/Inserts Counting Auto Printing Starts from Page Manual 1 Touch each item that you want counted in the page numbers so that a checkmark appears , and then touch the [OK] key.
COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-84). Cancel Text Touch the [Recall/Entry] key.
COPIER Cancel Text OK First Page AAA AAA Pre-Set Touch the [Print Colour] key. Touch the colour that you wish to use. When you have finished selecting the settings, touch the [OK] key. All Pages Recall/Entry Store/Delete Bk(Black) Print Colour OK Print Colour Bk(Black) 4 R(Red) C(Cyan) G(Green) M(Magenta) B(Blue) Y(Yellow) • If you selected a colour other than [Bk (Black)], press the [COLOUR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white.
COPIER Storing, editing, and deleting text strings 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-84). Cancel Text Touch the [Store/Delete] key. OK First Page 2 Pre-Set Recall/Entry Store/Delete Bk(Black) Print Colour All Pages Store a text string, or edit/delete a stored text string. Text 3 Store/Delete No.01 Do not copy No.04 No.02 Confidential No.05 No.03 AAA AAA No.
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Layout Stamp Cancel Touch the [Layout] key. OK 1/2 1 Date Stamp Page Numbering Text The [Layout] key can only be touched when stamp items have been selected. 2 3 1 AAA AAA 2 3 5 6 DO NOT COPY CONFIDENTIAL 4 2 4 5 If the layout is correct, touch the [OK] key.
COPIER OK Move Select the location to move the selected item. Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings. Not selected, stamp setting has not been selected. 4 Selected during selection of the stamp setting. Not available, stamp setting has already been allocated. The above key is the top left key.
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 3rd special modes menu screen, the image edit menu screen opens.
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size)) on a single sheet of copy paper as shown below. Up to 24 images (when the image is 65 mm x 70 mm size (2-1/2" x 2-1/2" size)) can be repeated on a single sheet of paper.
COPIER Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 2 (3) Touch the keys to switch through the screens. (4) Touch the [Image Edit] key. (5) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-100) (1) Cancel Photo Repeat . 3x5" (1) Touch the key showing the original type and paper size combination that you want to use. OK Image Edit Original Size . 130x90mm Select Photo Repeat settings.
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (A4 (8-1/2" x 11") size) Copy (enlarged image on 8 sheets of A3 (11" x 17") paper) Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 1 (3) Touch the keys to switch through the screens. (4) Touch the [Image Edit] key. (5) Touch the [Multi-Page Enlargement] key.
COPIER (B) Ready to scan for copy. Copies will be delivered in 2 parts. 0 (1) Select the size system that you wish to use for multi-page enlargement. OK Image Edit Border Print Multi-Page Enlargement Enlargement Size Original Size & (A Size) Orientation A1 A3 A2 A4 A0 A0x2 Cancel Set the enlargement size and the original size. OK Touch the keys to display the screen that shows the desired group of sizes.
COPIER Ready to scan for copy. Copies will be delivered in 2 parts. 0 4 Border Print Multi-Page Enlargement Enlargement Size Original Size & (A Size) Orientation A1 A3 A2 A4 A0 You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode. OK Image Edit A0x2 Cancel Touch the [OK] key. OK 1/3 A5 Press the [COLOUR START] key or the [BLACK & WHITE START] key. 5 Copying will begin.
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original 1 Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. 2 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Image Edit] key.
COPIER COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) This feature lets you copy an entire A3 (11" x 17") size original at full size with no image cut-off at the edges. A3W (12" x 18") size paper is used, which is slightly larger than A3 (11" x 17") size. A3 (12" x 18") full bleed copy A3 (11" x 17") size original Place the original face down on the document glass. 1 Select the special modes. (1) Touch the [Job Detail Settings] key.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. 5 Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning and copying... Press the [STOP] key ( ). • The original must be placed on the document glass.
COPIER COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced. Not using the centring function 1 Using the centring function Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key.
COPIER • The image can be reduced when using the centring function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted.
COPIER [Colour Adjustments] KEY When the [Colour Adjustments] key is touched in the 3rd special modes menu screen, the colour adjustments menu screen opens.
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three colour components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 2 (3) Touch the keys to switch through the screens.
COPIER ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. Soft Sharp 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 2 (3) Touch the keys to switch through the screens. (4) Touch the [Colour Adjustments] key. (5) Touch the [Sharpness] key.
COPIER WHITENING FAINT COLOURS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key.
COPIER Press the [COLOUR START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOUR START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). To cancel a suppress background setting... Touch the [Cancel] key in the screen of step 3.
COPIER ADJUSTING THE COLOUR (Colour Balance) The colour, tone, and density of colour copies can be adjusted. Light 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 Cancel Colour Balance 1 Y M C Bk Each of the colours yellow, cyan, magenta, and black are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once. Dark OK All C Cyan+ M Magenta+ Y Yellow+ B Black+ Place the original.
COPIER Adjust the colour balance. (5) Colour Adjustments Cancel Colour Balance 1 Y M C Bk (1) Select the colour to be adjusted. OK 2 3 4 5 6 7 8 Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black). If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings. OK All (2) Select the gradation to be adjusted. (1) Select the gradation with the keys.
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. Darker 1 Original Brighter Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 2 (3) Touch the keys to switch through the screens. (4) Touch the [Colour Adjustments] key. (5) Touch the [Brightness] key.
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of colour images. Weakening the intensity 1 Original Strengthening the intensity Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 2 (3) Touch the keys to switch through the screens. (4) Touch the [Colour Adjustments] key.
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required. However, this feature makes it possible to change settings for the scanned original without scanning it again, allowing you perform copying more efficiently.
COPIER Set the number of copies (number of sets) with the numeric keys. 7 If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-35) 2-Sided Copy 4 Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOUR START] key or the [BLACK & WHITE START] key. 5 One set of copies is printed.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. 8 One set of copies is printed again using the adjusted settings. Check the results. If further adjustments are needed, repeat steps 6 through 8. (Repeating Proof Copy does not decrease the remaining number of sets to be printed.) Press [End] to continue. To make a proof copy again, press [Start]. Change End Touch the [End] key. You will return to the base screen of copy mode and the remaining sets will be printed.
COPIER CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
COPIER 130 pages of original have been scanned. Copy the scanned data? Cancel 4 OK After scanning is finished, check the number of sheets that were scanned and touch the [OK] key. Copying will begin. • When job build mode is used, the number of scanned sheets appears when the [Read-End] key is touched. • The number that is displayed is the number of scanned original sheets, not the number of scanned original pages.
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. When mixed size original is combined with auto ratio selection, the ratio is adjusted individually for each original according to the selected paper size, enabling output on a uniform paper size.
COPIER Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides that are the same length aligned on the left. A3 (11" x 17") A4 (8-1/2" x 11") Place with the sides that are the same length aligned on the left. 1 ● When "Different Width" is used Place the originals aligned to the far left corner. B4 (8-1/2" x 14") Place the originals with the corners aligned in the far left corner of the document feeder tray.
COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. 4 To cancel scanning and copying... Press the [STOP] key ( ). • When [Different Width] is selected, 2-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. • The mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations (A4 and A4R (8-1/2" x 11" and 8-1/2" x 11"R), etc.).
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first. Copies in progress from tray 1.
COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. • Depending on the settings of the job in progress, the [Interrupt] key may not appear. • Depending on the settings of the job in progress, the [Reserve] key may appear instead of the [Interrupt] key.
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This section explains the job queue screen and the completed jobs screen, which are related to copy mode.
COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. 2 Copy (1) (2) (1) 020 / 000 (3) (4) Indicates the number (position) of the job in the job queue. (6) Mode icon The (3) icon appears when the job is a copy job. Shows the job status. Message Status "Copying" Copying is in progress. "Waiting" The job is waiting to be executed. "Toner Empty" The toner cartridge is out of toner.
COPIER CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Status 1 Computer01 020 / 001 Printing 2 Copy 020 / 000 Waiting 1/1 (2) Cancel the job. Spool (1) Touch the [Print Job] key. Job Queue Complete Detail 3 Copy 020 / 000 Waiting 4 0312345678 002 / 000 Waiting Print Job (1) Priority (3) Touch this key to change modes.
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue 1 Computer01 Sets / Progress 020 / 001 Status Printing 1/1 (2) Give the desired job priority. Spool (1) Touch the [Print Job] key.
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Status 1 Computer01 020 / 001 Printing 2 Copy 020 / 000 Waiting 1/1 (2) Checking job details Spool (1) Touch the [Print Job] key. Job Queue Complete (2) Change the print job status mode to [Job Queue].
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A3 (11" x 17") size CAD drawings are copied once a month for archive purposes using the following settings: (1) The A3 (11" x 17") size CAD drawings are reduced to A4 (8-1/2" x 11") size.
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( ). 1 LOGOUT Press program number. 2 1/6 1 2 3 4 5 6 7 8 Store/Delete Recall Touch a numeric key. Exit Job Programs Press program number. Numeric keys in which job programs are already stored are highlighted. • To store a job program, touch a numeric key that is not highlighted.
COPIER To store, make selections and press [OK], to delete, press [Cancel]. Cancel Full Colour Colour Mode 2-Sided Copy Output Job Detail Settings Auto Exposure 4 100% Copy Ratio OK Plain A4 1. 2. 3. 4. A4 A4R B4 A3 Program Name Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch the [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages.
COPIER Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals.
COPIER Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals.
COPIER Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals.
COPIER Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals.
COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown.
CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE . . . . . . . . 3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS . . . . . . . . . . . . . . . . • CREATING A PAMPHLET (Pamphlet). . . . . . . • INCREASING THE MARGIN (Margin Shift) . . . • CREATING A LARGE POSTER (Poster Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper). . . . . . . • ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING A CARBON COPY (Carbon Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) . . . . . . . .
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full colour printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type PCL6 The machine supports the Hewlett-Packard PCL6 printer control language.
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used.
PRINTER (1) Select print settings. (2) (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button.
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-23) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-28) in "1. BEFORE USING THE MACHINE".
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
PRINTER (1) Enter your login name and password. (2) (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). (3) Enter the user name and job name as necessary.
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
PRINTER (1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button.
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button ( ) and select [Control Panel] and then [Printer].
PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network. To install the PPD file and configure printer driver settings, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. 1 The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings.
PRINTER Click the [Print] button. Printing begins.
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-23) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-28) in "1. BEFORE USING THE MACHINE".
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Select [Print] from the application's [File] menu.
PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Enter the user name and job name as necessary. 3 (1) (2) (3) • User Name Enter your user name (maximum of 32 characters). Your entered user name will appear at the top of the operation panel.
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOUR MODE • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAGE TO THE PAPER (page 3-28) • PRINTING MULTIPLE PAGES ON ONE PAGE (page 3-29) • STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT (page 3-31) The explanations assume that the paper size and other basic settings have already been selected.
PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab. Macintosh (2) (1) (1) Select [Color].
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of colour photos and text is high. Windows (1) (2) (1) Click the [Advanced] tab. (2) Select the "Print Mode". Macintosh (2) (1) (1) Select [Color]. (2) Select the "Print Mode".
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.
PRINTER Macintosh (1) (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine. A3 or Ledger A4 or Letter The following example explains how to print an A4 size document on A3 size paper.
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper.
PRINTER Windows (1) Configure the settings on the [Main] tab. (1) (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) (4) Macintosh (1) (1) Select [Layout]. (2) (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline.
PRINTER STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
PRINTER Windows (1) (3) (1) Configure the settings on the [Main] tab. (2) (2) Select the "Binding Edge". (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears. Macintosh (1) (2) (3) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function or the punch function.
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives.
PRINTER Macintosh (1) (2) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function or the punch function can be used with this function. Windows (2) (1) (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the "Margin Shift".
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function). Windows (1) Click the [Paper] tab.
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (1) Select the setting on the [Main] tab. (2) (2) Select the [Rotate 180 degrees] checkbox .
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom) Windows (1) Click the [Paper] tab. (1) (2) Select [Zoom] and click the [Settings] button.
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data; raster data such as bitmap images cannot be adjusted.) When the data includes lines of varying widths, you can also print all lines at the minimum width.
PRINTER REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B B Windows (This function can be used when the PS printer driver is used.) (1) (1) Click the [Advanced] tab. (2) (2) Select a mirror image setting. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
PRINTER COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab. (1) (2) Click the [Color Adjustment] button. (3) Adjust the colour settings. To adjust a setting, drag the slide bar or button.
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale. ABCD ABCD • [Text To Black] can be selected to print all text other than white text in black.
PRINTER SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression. Windows (1) (2) (1) Click the [Color] tab.
PRINTER Macintosh (1) Select [Color]. (1) (2) Select colour print settings. To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the colour image type. (2) An image type to match the data to be printed can be selected from the pull-down menu. • Standard (for data that includes text, photos, graphs, etc.
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI AL Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Windows (1) (2) (1) Click the [Watermarks] tab. (2) Select the watermark settings.
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Windows (1) (2) (1) Click the [Watermarks] tab. (2) Select the image stamp setting.
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function when you wish to print the front and back cover on heavy paper, or insert coloured paper or a different paper type at specified pages. You can also insert paper as an insert without printing on it.
PRINTER Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.6.) (1) (2) (3) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. In Mac OS 9, select [Different Paper] and then select the settings for the cover page and last page.
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Windows (1) Click the [Special Modes] tab.
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print command.
PRINTER PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper.
PRINTER Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (1) (1) Click the [Special Modes] tab. (2) (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings. For commercially available tab paper, you can use the existing settings in "User Settings" such as [A4-5tab-D].
PRINTER Tab Paper Settings When you have finished preparing the data to be printed on the tabs in the software application, select the following settings: (4) (1) Click the [Advanced] tab. (1) (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button. (4) Select the paper source and type. Click the [Paper] tab, and select [Bypass Tray] for "Paper Source" and [Tab Paper] for "Paper Type".
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper.
PRINTER CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
PRINTER SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file.
PRINTER Macintosh (2) (1) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings. Select the folder for storing the file in "Document Filing Settings". If you selected [Custom Folder], click the [Stored to] button to select the folder.
PRINTER Automatically print all stored data When user authentication is enabled in the system settings (administrator), all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: • "Automatically print stored jobs after login" must be enabled in the system settings (administrator) of the machine.
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Quick Start Guide. To configure FTP server settings, click [Application Settings] and then [Setting for Print from the MFP(FTP)] in the Web page menu.
PRINTER Cancel Print file-01.tiff 6 Auto Paper Select (1) Select print conditions. B/W Print Output If you selected a file (PCL or PS) in step 3 that includes print settings, the settings will be applied. Number of Prints 1 2-Sided Print the selected file. (1 999) Fit to Page Print Quick File (1) (2) Touch the [Print] key. Printing begins. When the message appears in the touch panel, touch the [OK] key.
PRINTER External Data Access FTP Touch the [USB Memory] key. Back Network Folder 4 USB Memory Touch the key of the file that you wish to print. USB Memory File or Folder Name 1/2 file-01.tiff • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a folder, touch the key of the folder. file-02.tiff file-03.tiff file-04.
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 HDD Status File Store Search Touch the [External Data Access] key. File Retrieve File Folder Scan to HDD 2 Quick File Folder External Data Access External Data Access FTP Back Touch the [Network Folder] key.
PRINTER Access the network folder. Workgroup Name Search Work 1 1 Work 2 25 (1) Touch the key of the workgroup that you wish to access. Work 3 Work 4 (2) Touch the key of the server or computer that you wish to access. Work 1 Server Name Search Server 1 1 Server 2 25 If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. Server 3 Server 4 4 (3) Touch the key of the network folder. \\Serve
PRINTER Cancel Print file-01.tiff Auto Paper Select 6 (1) Select print conditions. B/W Print Output If you selected a file (PCL or PS) in step 3 that includes print settings, the settings will be applied. Number of Prints 1 2-Sided Print the selected file. (1 999) Fit to Page Quick File (1) Print (2) Touch the [Print] key. Printing begins after the selected file is transferred. When the message appears in the touch panel, touch the [OK] key.
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 (1) (2) (1) 020 / 000 (3) (4) Message Status "Printing" Printing is in progress. "Waiting" The job is waiting to be executed. "Toner Empty" The toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. The computer login name of the user will appear in the print job.
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing. The PS3 expansion kit is required to use this function. Press the [JOB STATUS] key.
PRINTER GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Spool Status Copy 020 / 001 Copying Copy 020 / 000 Waiting 1/1 Job Queue Complete Give the desired job priority. (1) Touch the [Print Job] key.
PRINTER CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS 1 Job Queue Sets / Progress Spool Status Copy 020 / 001 Copying Copy 020 / 000 Waiting 1/1 Cancel the job. Job Queue Complete (1) Touch the [Print Job] key.
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below.
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used.
PRINTER PCL6 PS Windows PPD*1 Macintosh PPD*1 Colour Adjustment Yes Yes No Yes*9,10,11 Text To Black/ Vector To Black Yes Yes No No Advanced Colour Yes Yes Yes Yes Watermark Yes Yes Yes Yes Image Stamp Yes Yes No No Overlay Yes Yes No No Normal/ High Quality Normal/ High Quality Normal/ High Quality Normal/ High Quality Graphics Mode Selection Yes No No No Toner Save*12 Yes Yes Yes Yes Resident font 80 fonts 136 fonts 136 fonts 35 fonts bitmap, TrueType,
CHAPTER 4 FACSIMILE This manual provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX . . . . . . . . . . . . . . . . . . . • CONNECTION TO THE TELEPHONE LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION . . . . . . . . . . . . . . . . • CHECKING THE DATE AND TIME . . . . . . . . . . • STORING THE SENDER FAX NUMBER . . . .
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) . . . . . . . . . . . . . . . . . . . . . . 4-88 • INITIATING POLLING RECEPTION MANUALLY . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-90 FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-52 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-53 • RECEIVING A FAX MANUALLY . . . . . . . . . . . 4-54 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) . . . . . . . . . . .
FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-111 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) . . . . . . . . . . . . . . . . . . . . 4-112 • MAKING AND RECEIVING PHONE CALLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-112 CHECKING THE STATUS OF FAX JOBS JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . • JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . .
FACSIMILE BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone socket. Connect the end of the line cord that has the core to the "LINE" socket on the machine.
FACSIMILE MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION When the main power indicator on the operation panel is lit, the main power is on. If the main power indicator light is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel. If the fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the main power switch in the "on" position.
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute. If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set.
FACSIMILE BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode. PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT Ready to send.
FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (7) (8) (9) (1) Ready to send. Speaker (2) Fax Mode Switch Address Book (10) (3) Job Detail Settings Sub Address (11) (4) Memory TX Special Modes (5) Direct TX File (6) Auto Reception Fax Memory:100% This shows various messages and the destinations that have been entered. The (2) (3) (4) (5) (6) (9) [Mode Switch] key Use these keys to change the mode of the image send function.
FACSIMILE Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. You can assign frequently used functions to these keys to access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Special Modes] key Touch this to use a special mode.
FACSIMILE [R] key When the machine is connected to a PBX, the "PBX Setting" can be enabled to automatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number inside your PBX, touch the [R] key before dialling to temporarily cancel the "PBX Setting". Ready to send.
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (3) (4) (5) CCC CCC 0123456789 (1) (2) To Condition Settings (6) Address Review (7) Cc 1/1 AAA AAA BBB BBB CCC CCC DDD DDD Global (8) EEE EEE FFF FFF Sub Address (9) Freq. ABCD EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address (11) (10) (1) (8) [To] key Touch this key to enter a selected destination (one-touch key).
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-17) • System Settings: Address Control (page 7-137) This is used to store fax numbers in one-touch keys.
FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination. To Condition Settings Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Freq.
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. 1 Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number Speaker • [Address Book] key: Select a destination that is stored in the address book or look up a destination in a global address book.
FACSIMILE Special mode settings Fax Mode Switch Job Detail Settings Memory TX Address Book Auto Exposure Sub Address Standard Resolution Direct TX Auto A4 Auto Reception Original Fax Memory:100% Touch the [Job Detail Settings] key and then the [Special Modes] key to select special modes such as timer transmission and the erase function. Special Modes Special Modes File Quick File Begin transmission Scan the original and send the fax.
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number.
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key. This is called "group dialling".
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Ready to send. Scan Fax Mode Switch 1 Speaker Resend Send Address Book Auto A4 Job Detail Settings Sub Address Memory TX Special Modes Direct TX File Auto Reception Fax Memory:100% Quick File Select the destination.
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). To 1 1/1 AAA AAA BBB BBB CCC CCC DDD DDD Global EEE EEE FFF FFF Sub Address Freq. ABCD EFGHI JKLMN OPQRST UVWXYZ etc. 2 Address Review Sort Address Check the destinations and then touch the [OK] key.
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the any of the modes or in the address book screen. Ready to send. Fax Mode Switch 1 Scan A4 Speaker Send Resend key. Address Book Sub Address Memory TX Special Modes Auto Reception Fax Memory:100% Touch the Auto Job Detail Settings Direct TX key. This can be done in the base screen of File Quick File Enter the 3-digit search number of the address with the numeric keys.
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. To 1 Condition Settings Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE 1/1 Address Review Global Address Search FFF FFF ABCD Freq. EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address Open the global address search screen. (1) Touch the [Address Book] key in the base screen. (2) Touch the [Global Address Search] key.
FACSIMILE (2) To Select the destination. (1) Condition Settings Cc Detail XXX XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 (1) Touch the key of the desired destination. If no names are found that match the search letters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Address Review Search Again Address Book (2) Touch the [To]* key. This enters the selected destination.
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax (including Direct SMTP addresses) are stored. One of these can be selected to resend to that destination. Ready to send. Fax Mode Switch 1 Scan Speaker Resend Address Book A4 Auto Job Detail Settings Sub Address Memory TX Special Modes Direct TX File Auto Reception Fax Memory:100% Quick File Cancel 2 Touch the [Resend] key. Send No.01 AAA AAA No.
FACSIMILE CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-33) 1 1 Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory.
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated. Transmission A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) image is transmitted.
FACSIMILE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Minimum original size Using the automatic document feeder 131 mm (height) x 140 mm (width) (5-1/8" (height) x 5-1/2" (width)) Using the document glass – Maximum original size 297 mm (height) x 1000 mm* (width) (11-5/8" (height) x 39-3/8"* (width)) 297 mm (height) x 432 mm (width) (11-5/8" (height) x 17" (width)) *A long original can be transmitted.
FACSIMILE WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled. Wait briefly and then try sending the fax again. To cancel transmission... Cancel the transmission from the job status screen.
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. 1 Indicator line Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray. 1 1 Place the originals face up in the document feeder tray with the edges aligned evenly.
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
FACSIMILE If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. 4 Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. configure 5 Read-End Touch the [Read-End] key. A beep sounds. Open the automatic document feeder and remove the original. • When scanning is completed, "Job stored.
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
FACSIMILE Press the [BLACK & WHITE START] key. Transmission begins. 4 To cancel transmission... While "Dialling. Press [ ] to cancel" appears in the display, press the [STOP] key ( ).
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original. 1 1 Place the original face up in the document feeder tray, or face down on the document glass. When the document glass is used, only one page can be transmitted. (3) Telephone mode. To Speaker Cc BBB BBB CCC CCC DDD DDD Freq.
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
FACSIMILE Enter the destination fax number. (2) CCC CCC 0123456789 Pause To Condition Settings Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE 1/1 ABCD Address Review Global Sub Address FFF FFF Freq. Next Address EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Repeat step (2) until all destinations are selected.
FACSIMILE Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS 1 Pages Touch the [Complete] key.
FACSIMILE Detail of Broadcast0003 Address Start Time Status 002 DDD DDD 10:01 04/04 NG000000 010 EEE EEE 10:10 04/04 NG000000 File Failed (1) 4 Resend to unsuccessful destinations. OK (1) Touch the [Failed] tab. Retry 1/ 1 (2) Touch the [Retry] key. All Destinations (2) • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
FACSIMILE JOB DETAIL SETTINGS When the [Job Detail Settings] key is touched, keys for image settings appear. The [Special Modes] key also appears to allow the selection of special modes. The currently configured setting appears at the top of the [Exposure] key, the [Resolution] key and the [Original] key.
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Display the original settings screen. 1 (1) Touch the [Job Detail Settings] key. (2) Touch the [Original] key.
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.
FACSIMILE Specifying the original scan size (Specify using a standard size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Display the original settings screen. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Original] key.
FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Display the original settings screen. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Original] key. The automatically detected original size appears at the top of the [Original] key.
FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. Display the original settings screen. 1 (1) Touch the [Job Detail Settings] key. (2) Touch the [Original] key.
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text. 3 Select this setting for a normal original (neither dark nor light).
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer the following tables to select appropriate settings. Resolution settings Resolution When to select Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines.
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Ready to send. Speaker Fax Mode Switch This shows the current fax reception mode and the amount of free memory remaining.
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. Beep The machine rings and fax reception begins automatically. A beep sounds when reception ends. 1 • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Receive] key that appears. Telephone mode.
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received. Received data is stored. Enter password via the 10-key.
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax • This function cannot be used for faxes received by confidential reception.
FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. 2 (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.
FACSIMILE (2) Store a forwarding table. (3) Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All Received Data].
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES To display the special modes menu screen, touch the [Job Detail Settings] key in the base screen and then touch the [Special Modes] key. The special modes menu consists of 3 screens. Touch the key to switch between the two screens. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears.
FACSIMILE (14) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE (16) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE TRANSACTION REPORT (Transaction Report) (page 4-84) (15) [Own Name Select] key ☞ TEMPORARILY CHANGING THE SENDER POLLS YOUR MACHINE (Polling Memory) (page 4-91) (17) [Polling] key ☞ CALLING A FAX MACHINE AND INITIATING INFORMATION (Own Name Select) (page 4-87) RECEPTION (Polling) (page 4-88) * Does not appear when the stamp unit is not installed.
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2" x 11") size documents are distributed to branch offices in various regions once a month.
FACSIMILE Place the original. 1 Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Job Detail Settings] key. 2 (2) Touch the [Special Modes] key. (3) Touch the [Program] key.
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here. Shadows appear in the image. No shadows appear.
FACSIMILE Cancel Erase Edge Erase Select the erase settings. OK Special Modes Edge+Centre Erase (1) Touch the desired erase mode. OK Edge 10 Select one of the 4 erase modes. Touch the [Side Erase] key to open the following screen. (0 20) mm Cancel Side Erase (1) (2) (3) Left OK Special Modes Erase Centre Erase Cancel Side Erase Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
FACSIMILE TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
FACSIMILE Fax Special Modes Select Dual Page Scan. OK 1/3 Program Dual Page Scan Erase (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. 3 Timer ☞ SPECIAL MODES (page 4-60) Card Shot 2in1 (3) (4) (3) Touch the [Dual Page Scan] key so that it is highlighted. (4) Touch the [OK] key. Press the [BLACK & WHITE START] key. 4 Scanning begins. When scanning finishes, place the next original and press the [BLACK & WHITE START] key.
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
FACSIMILE Special Modes Set the time with the OK Cancel Timer Day of the Week --- (1) OK keys. (1) Specify the day. Time 10 00 hh. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. mm. (2) (3) (2) Specify the time (hour, minute) Select the time in 24-hour format. You can also directly touch a numeric display key to change the setting with the numeric keys. 4 (3) Touch the [OK] key.
FACSIMILE SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission 1 1 2 Landscape-oriented originals 2 Transmission 1 1 2 2 Place the original. When placing the originals, orient them as shown below. Originals Document feeder tray Document glass Place the originals face up.
FACSIMILE Fax Special Modes OK 1/3 Program Dual Page Scan Erase Select 2in1. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. Timer 3 ☞ SPECIAL MODES (page 4-60) Card Shot 2in1 (3) (4) (3) Touch the [2in1] key so that it is highlighted. (4) Touch the [OK] key.
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Front Transmission Back Example of an A4 (8-1/2" x 11") size portrait scan transmission Example of an A4 (8-1/2" x 11") size landscape scan transmission When using card shot, the original must be scanned on the document glass. Place the original face down on the document glass.
FACSIMILE Special Modes Cancel Card Shot X Y 86 (25~210) mm 54 (25~210) mm OK Specify the original size. OK (1) Enter the original size. Size Reset • Touch the X (width) numeric value display key and enter the width. • Touch the Y (height) numeric value display key and enter the height. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the image size to the send size, touch the [Fit to Send Size] key.
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder. When scanning originals that are separated into sets, scan the set that has the first page first.
FACSIMILE Press the [BLACK & WHITE START] key to scan the first set. 4 To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. 5 To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. configure Touch the [Read-End] key.
FACSIMILE TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ). • Once mixed size originals has been selected, an original scan size cannot be specified. • When the mixed size original setting is selected, rotation sending does not operate. To cancel the mixed size original setting... Touch the [Mixed Size Original] key in the screen of step 3 so that it is not highlighted.
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. 1 Adjust the document guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed. 2 Enter the destination fax number.
FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ). When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place using slow scan mode.
FACSIMILE CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. 2 Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
FACSIMILE (A) (B) XX pages of original have been scanned. Send the scanned data? Cancel 5 (P.x) OK When scanning ends, check the number of original sheets scanned and touch the [OK] key. Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [Read-End] key is touched. • The message on the screen shows the number of sheets scanned in (A), and the number of pages (sheet sides) scanned in (B).
FACSIMILE STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp 1 Originals are scanned Originals 1 An "O" mark is stamped in fluorescent pink. To use this function, the optional stamp unit must be installed. Insert the originals face up in the document feeder tray. 2 1 1 Enter the destination fax number.
FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the front of each original is stamped twice. • If an error occurs during scanning, an original that was not scanned may be stamped. • When the "O" mark that is stamped on originals starts to become faint, replace the stamp cartridge.
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
FACSIMILE Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 04/APR/2010/Sat 3:00 PM (1) (1) (2) (3) (4) AAAAA FAX No. 0123456789 P.001/001 (2) (3) (4) Date, time: The date and time of transmission. Sender name: The sender name programmed in the machine.
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Own Name Select] key.
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission. Transmission (3) The fax is received. (2) The previously prepared document is transmitted.
FACSIMILE 3 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.). • This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). (3) Telephone mode. Speaker AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Freq. (1) Touch the [Speaker] key.
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. (1) Requests fax transmission.
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. 2 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Memory Box] key.
FACSIMILE Select job detail settings and special modes. Public Box Press [Start] to scan original. Scan A4 Send Auto Job Detail Settings 6 Memory Box List To select scan settings (image quality, exposure, original size, two-sided original) or a special mode setting, touch the [Job Detail Settings] key. Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling, verif. stamp and filing cannot be selected.
FACSIMILE PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. Select the special modes. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Memory Box] key.
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Memory Box] key.
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication.
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box. After you have created a memory box, inform the other party of the sub-address and passcode of the box.
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print an F-code confidential fax, the print passcode must be entered.
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number. (2) Condition Settings Cc To 1/1 AAA AAA BBB BBB CCC CCC DDD DDD Global EEE EEE FFF FFF Sub Address Freq. ABCD EFGHI JKLMN Address Review OPQRST UVWXYZ etc. (1) Touch the [Address Book] key in the base screen.
FACSIMILE PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. Beep The machine rings and the fax is received. A beep sounds when reception ends. 1 Select the special modes. (1) Touch the [Job Detail Settings] key. 2 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens.
FACSIMILE Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". Cancel 5 Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen. You can touch the [Cancel] key to return to step 4. Press the [BLACK & WHITE START] key. The stored document is printed. 6 To cancel printing... Touch the [Cancel] key in the touch panel.
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
FACSIMILE Enter the destination fax number. (2) To Condition Settings Cc 1/1 AAA AAA BBB BBB CCC CCC DDD DDD Global EEE EEE FFF FFF Sub Address Freq. ABCD EFGHI JKLMN Address Review OPQRST UVWXYZ etc. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. Sort Address If the destination is not stored in the address book, enter the fax number with the numeric keys.
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place. The document to be transmitted must be scanned into an F-code polling memory box.
FACSIMILE 4 Touch the key of the F-code memory polling box. Cancel Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 1/1 Box 7 Public Box Specify the number of polling times. OK Memory Box - Data Store (1) Touch the key for the desired number of times. Once 5 Touch the [Once] key if you want the document cleared from memory after it is transmitted. Touch the [Unlimited] key to allow polling an unlimited number of times. Unlimited (1) (2) Touch the [OK] key.
FACSIMILE PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Memory Box] key.
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes. (1) Touch the [Job Detail Settings] key. 1 (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Memory Box] key.
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce phone costs.
FACSIMILE Enter the destination fax number. (2) To Condition Settings Cc 1/1 AAA AAA BBB BBB CCC CCC DDD DDD Global EEE EEE FFF FFF Sub Address Freq. ABCD EFGHI JKLMN Address Review OPQRST UVWXYZ etc. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. Sort Address If the destination is not stored in the address book, enter the fax number with the numeric keys.
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone. 1 Signal the machine to start fax reception. 2 Press on the keypad of the extension phone. Replace the extension phone.
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears. Reserved transmissions and received faxes are referred to as jobs here.
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. 3 (1) (2) (1) AAA AAA 10:08 04/04 000/001 Waiting (3) Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen.
FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations / Total destinations OK" Completion of a broadcast transmission, serial polling or inbound routing operation.
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below. Fax reception jobs While a fax is being received, "Receiving" appears in the job queue screen. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail of Broadcast0001 Fax No.
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
FACSIMILE CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS 1 Pages Set Time Broadcast 10:00 04/04 000/010 Connecting Broadcast 10:05 04/04 000/005 Waiting AAA AAA 10:08 04/04 000/001 Waiting 0312345678 10:30 04/04 000/001 Waiting Select the fax job that you wish to cancel.
FACSIMILE GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode.
CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. USB memory mode can be used without installing a peripheral device. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE . . . . . . . . . 5-27 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT. . . . . . . . . . . . . 5-31 NETWORK SCANNER FUNCTION . . . . . . . . . . . . .
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX . . . . . . . . . . . . . 5-104 • MANUALLY RECEIVING INTERNET FAXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-105 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-64 STORING SCAN OPERATIONS (Programs) . . . . 5-66 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application.
SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-34) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞ SENDING A FAX IN INTERNET FAX MODE (page 5-39) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. (Administrator rights are required.
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer. INSTALLING NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine.
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). Stored Direct SMTP addresses are included in the address book for Internet fax mode.
SCANNER/INTERNET FAX BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode. PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY SYSTEM SETTINGS JOB STATUS LOGOUT Ready to send.
SCANNER/INTERNET FAX BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode (1) (5) (6) Ready to send. Resend (2) Scan Mode Switch Address Book (7) (3) (4) Job Detail Settings Address Entry (8) Send Settings Special Modes File (9) Quick File (10) Base screen of USB memory mode (1) (2) (3) (11) Base screen of Internet fax mode (5) Ready to send. Job Detail Settings File Name Ready to send. (1) USB Mem.
SCANNER/INTERNET FAX (11) [File Name] key Touch this key to store or change a file name. A file name previously stored in the Web pages can also be changed. (13) (12) [Fax Receive] key Touch this key to receive an Internet fax manually. ☞ MANUALLY RECEIVING INTERNET FAXES (page 5-105) key When "Hold Setting for Received Data Print" is enabled, this appears when a fax has been received. Touch this key to open a password entry screen. Enter the set password to print the received fax.
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (2) (3) (4) (5) (6) AAA AAA XXX@XX.XXX.com To Cc AAA AAA (1) 1/1 BBB BBB EEE EEE (7) (8) (9) FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address (11) (10) (1) One-touch key display The destinations (one-touch keys) stored in each index are displayed. This chapter refers to keys in which destinations and groups are stored as one touch keys.
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). • For information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 5-7).
SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination. To Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Freq.
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original. 1 Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
SCANNER/INTERNET FAX Special mode settings Scan Mode Switch Job Detail Settings Send Settings Auto Exposure Mono2/Auto Colour Mode 200X200dpi Resolution PDF/PDF File Format Address Book Special modes can be selected. ☞ SPECIAL MODES (page 5-64) Address Entry Auto A4 Original Special Modes Special Modes File Quick File Start scanning and transmission Start scanning and transmission.
SCANNER/INTERNET FAX ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Using the automatic document feeder 131 mm (height) x 140 mm (width) (5-1/8" (height) x 5-1/2" (width)) Using the document glass – Maximum original size 297 mm (height) x 1000 mm* (width) (11-5/8" (height) x 39-3/8"* (width)) 297 mm (height) x 432 mm (width) (11-5/8" (height) x 17" (width)) * A long original can be transmitted.
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number. To Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Freq.
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Ready to send. Scan Mode Switch 1 Resend Scan Send Touch the [Address Book] key. Address Book Auto A4 Job Detail Settings Address Entry Send Settings Special Modes File Quick File (3) (2) To Cc BBB BBB CCC CCC DDD DDD Freq. 2 Condition Settings Bcc AAA AAA EEE EEE Specify the destination.
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). To 1 Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Freq. 1/1 Address Review Global Address Search FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address Check the destinations and then touch the [OK] key.
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the any of the modes or in the address book screen. Ready to send. Scan Mode Switch 1 Scan A4 Resend Send key. This can be done in the base screen of Touch the key. Address Book Auto Job Detail Settings Address Entry Send Settings Special Modes File Quick File Enter the 3-digit search number of the address with the numeric keys.
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. 1 Fax Mode Switch Scan Job Detail Settings Internet Fax Send Settings Address Book Address Entry Special Modes USB Mem. Scan File PC Scan Data Entry Change the mode. (1) Touch the [Mode Switch] key. (2) Touch the key of the mode that you wish to use. Quick File (1) (2) Ready to send. Scan Mode Switch 2 Resend Scan A4 Send Touch the [Address Entry] key.
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). To 1 Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE Condition Settings Bcc 1/1 Address Review Global Address Search Open the global address search screen. (1) Touch the [Address Book] key in the base screen.
SCANNER/INTERNET FAX Select the destination. Ready to send. To Cc (2) Condition Settings Bcc XXX Detail XXX AAA xxx@xx.xxx.com XXX BBB yyy@xx.xxx.com XXX CCC zzz@xx.xxx.com (1) (1) Touch the key of the desired destination. If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Address Review Search Again Address Book (2) Touch the [To] key.
SCANNER/INTERNET FAX Storing a destination from a global address book in the machine's address book A destination address obtained from a global address book can be stored as a destination (one-touch key) in the address book of the machine. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display information on the selected destination.
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Mode Switch 1 Scan A4 Resend Send Touch the [Resend] key. Address Book Auto Job Detail Settings Address Entry Send Settings Special Modes File Quick File Cancel 2 No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
SCANNER/INTERNET FAX (3) (2) To Cc BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Freq. ABCD (1) Touch the [Address Book] key in the base screen. Condition Settings Bcc AAA AAA Specify the destination. (4) 1/1 Address Review Global Address Search (2) Touch the one-touch key of the desired destination. Sort Address The icon on the key indicates the type of destination stored in the key. : Scan to E-mail EFGHI JKLMN OPQRST UVWXYZ etc.
SCANNER/INTERNET FAX Scan Original 2-Sided Booklet Scan Size Auto A4 100% Send Size Auto OK To enable the original to be scanned in the correct orientation (the orientation of the top edge of the original that is shown at the top of the display), specify the orientation in which the original was placed in step 1. Image Orientation 2-Sided Tablet 5 (1) Specify the orientation in which the original is placed. (2) (1) Touch the appropriate orientation key.
SCANNER/INTERNET FAX • When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result.
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used.
SCANNER/INTERNET FAX Subject File Name To change "Reply-To", touch the [Reply-To] key. OK Send Settings Sub: Schedule coordination meeting Material for planning meeting Reply-To 5 Body Text Add 'Reply to' to Cc If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed. BBB BBB AAA AAA Cancel Specify a user for "Reply-To" and touch the [OK] key.
SCANNER/INTERNET FAX Subject 9 Touch the [OK] key. OK Send Settings Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Add 'Reply to' to Cc Body Text The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed.
SCANNER/INTERNET FAX Change to USB memory mode. (1) Touch the [Mode Switch] key. (2) Touch the [USB Mem. Scan] key 3 • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared. Touch the [OK] key in the message screen and go to the next step. USB Mem.
SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 8. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will begin. Go to step 9. Do not disconnect the USB memory until "Sending data has been completed.
SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 9 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT" (page 1-60) in "1. BEFORE USING THE MACHINE". Ready to send. USB Mem. Scan Scan Mode Switch A4 Job Detail Settings Send Auto File Name Special Modes Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key.
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
SCANNER/INTERNET FAX Change to Internet fax mode. 3 (1) Touch the [Mode Switch] key. (2) Touch the [Internet Fax] key. Internet Fax Mode Switch Job Detail Settings Send Settings Fax Receive Auto Exposure 200X100dpi Resolution Auto A4 Original Address Book Display the original settings screen. Address Entry TIFF-F File Format (1) Touch the [Job Detail Settings] key. Special Modes File (2) Touch the [Original] key.
SCANNER/INTERNET FAX Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End Touch the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. 8 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu.
SCANNER/INTERNET FAX Clear All Body Entry OK Thank you for your continuous support. We have attached scanned data, which which you you have have requested. requested. Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. Pre-Set Select Edit 6 • 1800 characters can be entered. (A line break counts as one character.
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key. Place the original.
SCANNER/INTERNET FAX (3) To Cc BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD Condition Settings Bcc AAA AAA Freq. Specify the destination. (2) 1/1 Address Review Global Address Search EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected.
SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOUR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below. The orientation of Internet fax mode is given priority.
SCANNER/INTERNET FAX Address Start Time Pages Broadcast0002 10:00 04/04 990/010 NG Broadcast0003 10:05 04/04 050/005 Send OK Broadcast0004 10:08 04/04 001/001 Send OK DDD DDD 10:30 04/04 001/001 Send OK Job Queue Status 000000 1/8 Complete Detail 3 Print Job Scan Call I-Fax Fax Job (1) Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax.
SCANNER/INTERNET FAX JOB DETAIL SETTINGS When the [Job Detail Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear. The current setting of each scan setting key appears in the top of the key.
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the job detail settings screen. (1) Touch the [Mode Switch] key and select the desired mode. 1 (2) Touch the [Job Detail Settings] key. (3) Touch the [Original] key.
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.
SCANNER/INTERNET FAX Specifying the original scan size (Specify using a standard size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the job detail settings screen. (1) Touch the [Mode Switch] key and select the desired mode. 1 (2) Touch the [Job Detail Settings] key.
SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Select the mode and display the job detail settings screen. (1) Touch the [Mode Switch] key and select the desired mode. 1 (2) Touch the [Job Detail Settings] key. (3) Touch the [Original] key.
SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode.
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer the following tables to select appropriate settings. How to select the exposure Exposure Auto When to select This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text.
SCANNER/INTERNET FAX Select the exposure and original image type. Scan mode, USB memory mode, Data entry mode Scan Exposure 1/2 Auto Manual 3 1 Touch the original image type key that matches the original image type. Text Text/ Prtd.Photo Text/Photo Printed Photo Photo 5 (1) Select the original image type. OK Moiré Reduction (2) (2) Adjust the exposure with the (1) keys. The exposure darkens when the key is touched, and lightens when the key is touched. (3) (3) Touch the [OK] key.
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the job detail settings screen. (1) Touch the [Mode Switch] key and select the desired mode. 1 (2) Touch the [Job Detail Settings] key. (3) Touch the [Resolution] key. ☞ JOB DETAIL SETTINGS (page 5-50) Select the resolution. Scan mode, USB memory mode, Data entry mode Scan Resolution OK 100X100dpi (1) Touch the key of the desired resolution. (2) Touch the [OK] key.
SCANNER/INTERNET FAX How to select the resolution For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 File Type Compression Mode PDF TIFF None Encrypt PDF XPS MH (G3) Programmed MMR (G4) Specified Pages per File (1) OK B/W (1) Select the file type. (2) Select the compression mode.
SCANNER/INTERNET FAX File Type Compression Ratio PDF TIFF Low Encrypt PDF XPS Medium JPEG Programmed Specified Pages per File (1) High 1 To change the number of pages per file, enter the number of pages and exit the format settings. OK B/W Colour/Grey (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (1-99) (2) (3) (2) Set the number of pages per file with the keys.
SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen. (1) Touch the [Mode Switch] key and select [Internet Fax]. 1 (2) Touch the [Job Detail Settings] key. (3) Touch the [File Format] key.
SCANNER/INTERNET FAX CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method Auto The machine detects whether the original is colour or black and white and automatically selects full colour or black and white (Mono2 or Greyscale) scanning. Full Colour The original is scanned in full colour.
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES To display the special modes menu screen, touch the [Job Detail Settings] key in the base screen and then touch the [Special Modes] key. The special modes menu consists of 3 screens. Touch the key to switch between the two screens. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears.
SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-64). 1st screen 2nd screen Internet Fax Special Modes Internet Fax Special Modes OK OK 2/3 1/3 Program Erase Job Build Dual Page Scan (1) Timer 2in1 Mixed Size Original Original Count Card Shot File Slow Scan Mode Quick File 3rd screen Internet Fax Special Modes Verif.
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month.
SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Job Detail Settings] key. 2 (2) Touch the [Special Modes] key. (3) Touch the [Program] key. ☞ SPECIAL MODES (page 5-64) 3 Retrieve the stored program. OK Program Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 1/6 (2) Touch the [OK] key. (1) Program:Program 4 xxx@xx.xxx.com Scan Scan Mode Switch A4 Job Detail Settings (1) Touch the desired program key. (2) Select additional settings.
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here Shadows appear in the image. No shadows appear.
SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Mode Switch] key and select the desired mode. 3 (2) Touch the [Job Detail Settings] key. (3) Touch the [Special Modes] key. (4) Touch the [Erase] key. ☞ SPECIAL MODES (page 5-64) Cancel Erase Edge+Centre Erase Edge Erase Select the erase settings. OK Special Modes (1) Touch the desired erase mode. OK Edge 10 Select one of the 4 erase modes. Touch the [Side Erase] key to open the following screen.
SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOUR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Mode Switch] key and select the desired mode. 3 (2) Touch the [Job Detail Settings] key. (3) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-64) Scan Special Modes 4 Select Dual Page Scan. OK Program Erase Timer Suppress Background Dual Page Scan (1) Press the [Dual Page Scan] key so that it is highlighted. 1/2 Card Shot (2) Touch the [OK] key. (1) (2) Press the [COLOUR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically • When a timer transmission is stored, keep the main power switch in the "on" position.
SCANNER/INTERNET FAX Special Modes Set the time with the OK Cancel Timer Day of the Week --- OK keys. (1) Specify the day. Time 10 hh. (1) 00 If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. mm. (2) (2) Specify the time (hour, minute) (3) Select the time in 24-hour format. You can also directly touch a numeric display key to change the setting with the numeric keys. 4 (3) Touch the [OK] key.
SCANNER/INTERNET FAX WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
SCANNER/INTERNET FAX Select the suppress background setting. OK Special Modes Cancel Suppress Background OK (1) Adjust the background suppression level. Light areas of the original may be suppressed as background. 4 1 Touch the [+] key to suppress only faint background. Touch the [-] key to suppress faint to dark background. 3 (2) Touch the [OK] key. (1) (2) Press the [COLOUR START] key or the [BLACK & WHITE START] key. 5 Scanning begins.
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Front Transmission Back Example of an A4 (8-1/2" x 11") Example of an A4 (8-1/2" x 11") size landscape scan transmission size portrait scan transmission • When using card shot, the original must be placed on the document glass.
SCANNER/INTERNET FAX Special Modes Cancel Card Shot X X 86 (25 mm 210) Y 54 (25 mm 210) OK Specify the original size. OK (1) Enter the original size. Size Reset • Touch the X (width) numeric value display key and enter the width. • Touch the Y (height) numeric value display key and enter the height. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the image to fit the send size, touch the [Fit to Send Size] key.
SCANNER/INTERNET FAX Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Touch the [Read-End] key. Read-End 7 If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. To cancel Card Shot... Touch the [Cancel] key in the screen of step 4.
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
SCANNER/INTERNET FAX Scan Special Modes Job Build 4 Select job build mode. OK Original Count Mixed Size Original File Slow Scan Mode 2/3 (1) Touch the the screens. Quick File (2) keys to switch through (2) Touch the [Job Build] key so that it is highlighted. (3) (1) (3) Touch the [OK] key. Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. 5 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
SCANNER/INTERNET FAX Scan Special Modes Mixed Size Original Job Build Original Count 4 Select the mixed size original setting. OK File (2) 2/3 Slow Scan Mode (1) Touch the the screens. Quick File (3) keys to switch through (2) Touch the [Mixed Size Original] key so that it is highlighted. (1) (3) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched.
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Insert the originals face up in the document feeder tray. Adjust the original guides slowly.
SCANNER/INTERNET FAX Scan Special Modes Select slow scan mode. OK 2/3 Job Build 4 Original Count Mixed Size Original (1) Touch the the screens. Slow Scan Mode File Quick File (2) keys to switch through (2) Touch the [Slow Scan Mode] key so that it is highlighted. (3) (1) (3) Touch the [OK] key. Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished.
SCANNER/INTERNET FAX CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. • The setting can be enabled separately for each mode. 2 Indicator line Insert the originals all the way into the document feeder tray.
SCANNER/INTERNET FAX (A) (B) XX pages of original have been scanned. Send the scanned data? Cancel 6 (P.x) OK When scanning ends, check the number of original sheets scanned and touch the [OK] key. Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [Read-End] key is touched. • The message on the screen shows the number of sheets scanned in (A), and the number of pages (sheet sides) scanned in (B).
SCANNER/INTERNET FAX STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp Originals are scanned Originals An "O" mark is stamped in fluorescent pink. • To use this function, the optional stamp unit must be installed. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.
SCANNER/INTERNET FAX Scan Special Modes Select "Verif. Stamp". OK 3/3 (1) Touch the the screens. Verif. Stamp 4 (2) keys to switch through (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) (1) (3) Touch the [OK] key. Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
SCANNER/INTERNET FAX SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission 1 1 2 2 Landscape-oriented originals Transmission 1 1 2 2 This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original. When placing the originals, orient them as shown below. Originals Document feeder tray Document glass Place the originals face up.
SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Mode Switch] key and select [Internet Fax]. 3 (2) Touch the [Job Detail Settings] key. (3) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-64) Internet Fax Special Modes OK Program 4 Timer 2in1 Card Shot (1) Internet Fax Mode Switch Job Detail Settings Send Settings 5 Fax Receive Auto A4 Original (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key.
SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. 7 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA (1) (2) (1) 10:22 04/04 000/004 Waiting (3) Displays the number (position) of the job in the job queue. (4) (5) Mode icon Time reserved/Time started Number of pages Shows the number of pages transmitted/total number of original pages.
SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" Printed received fax data. "Forward OK" A received Internet fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations/ Total destinations OK" Completion of a broadcast transmission or inbound routing operation.
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below. Internet fax reception jobs While an Internet fax is being received, "Receiving" appears.
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS 1 Address Set Time Broadcast0001 10:00 04/04 000/010 Connecting Pages AAA AAA 10:05 04/04 000/005 Waiting Select the job that you wish to stop. Job Queue Status 1/1 Complete (1) Touch the mode key of the job to be stopped.
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key. JOB STATUS 1 Pages Select the job to which you wish to give priority.
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes. If faxes will be received at night, keep the main power switch in the "on" position.
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [Fax Receive] key to connect to the mail server and retrieve received faxes. Ready to send.
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved. Received data is stored. Enter password via the 10-key.
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. 2 (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.
SCANNER/INTERNET FAX (2) Store a forwarding table. (3) Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All Received Data].
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
SCANNER/INTERNET FAX [At your computer] Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 3 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 4 (1) (2) Select [Acquire Image] from the [File] menu. The scanner driver opens.
SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
SCANNER/INTERNET FAX Select scanning settings while viewing the image. 7 [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values.
SCANNER/INTERNET FAX [At the machine] This machine is in the PC scan mode. Do not remove the original. 9 Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 10 Touch the [Exit] key in the touch panel.
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning.
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Fax Mode Switch Scan Job Detail Settings Internet Fax Send Settings Address Book Address Entry Special Modes USB Mem. Scan File Metadata Entry PC Scan Data Entry Quick File 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Mode Switch] key and select data entry mode. (2) Touch the [Metadata Entry] key.
SCANNER/INTERNET FAX (1) User ID Cancel 3 Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Enter the selected metadata item. (2) 6 (1) Touch the key of the value that you wish to enter. OK Direct Entry • When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of text, a text entry screen will appear.
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. • Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.
CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. This chapter assumes that you are already familiar with copy mode, scanner mode, and the other modes of the machine.
DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, colour mode, and special mode settings must be reselected. The stored file is simply retrieved and printed. The numerous original pages must all be rescanned.
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Quick File Folder Main Folder Custom Folder Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.
DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full colour original (Text and photo example) Number of pages* Number of files Max. 2500 Size: A4 (8-1/2" x 11") Max. 3000 Black & white original (Text) Max.
DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive. Every day, every week, or every month can be selected for the deletion cycle, and a time can be set for each selection.
DOCUMENT FILING Files When a file is saved using "File", the following information can be appended. User Name: Name 1 File Name: Meeting handout Password: 12345678 "Meeting minutes" folder Saving a file with this information allows you to distinguish it from other files. User name: Use this to specify the owner of the file. The user name must first be stored in "User Registration" in the system settings. File Name: A file name can be entered. Folder: Select which folder the file will be saved in.
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data. Copy mode The original is saved as an image file at the same time it is copied. Ready to scan for copy.
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Press the [DOCUMENT FILING] key to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen.
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File" can be selected to save an image of the document to the Quick File folder.
DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • To prevent accidental saving of the document, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [START] key is pressed.
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder. The image can retrieved at a later time, allowing you to print or transmit the document without having to locate the original. As an example, the procedure for using "File" while copying is explained below.
DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. 4 • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of "SAVING A FILE WITH "Quick File"" (page 6-10). To cancel scanning... Press the [STOP] key ( ).
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-12). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission.
DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Cancel File Information Confidential Touch the [File Name] key. OK A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered. Password User Name Name 1 File Name Copy_04042010_112030 Stored to: Main Folder Specifying the folder Cancel File Information Confidential 1 Touch the [Stored to:] key.
DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. Cancel File Information Confidential 1 (1) User Name Name 1 File Name file-01 Stored to: User 1 Enable the confidential property. (1) Select the [Confidential] checkbox so that a checkmark appears. Confidential mode is enabled and a password can be entered. (2) (2) Touch the [Password] key.
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] key is touched in document filing mode. Touch the keys below to select Scan to HDD settings. The current setting of each key appears to the right of the key. Ready to scan to HDD. Press [Start] to scan original.
DOCUMENT FILING [Colour Mode] key Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD. Scan to HDD Colour Mode OK Full Colour Mono2/Auto Colour Mode Colour Auto 2 Colour B/W Mono2 Greyscale The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed. Start key [COLOUR START] key Mode Scanning method Full Colour The original is scanned in full colour.
DOCUMENT FILING [Exposure] key To adjust the exposure, touch the [Exposure] key. Select an appropriate exposure mode for the original and touch the When finished, touch the [OK] key. or (A) Scan to HDD Exposure key to adjust the exposure level. (3) OK Moiré Reduction Auto Text/ Prtd.Photo Text/Photo Text Photo Manual 1 3 5 Printed Photo (2) Map (1) (1) Select the appropriate original type for the original to be scanned. (2) Select [Auto] or [Manual].
DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-64) in "5. SCANNER / INTERNET FAX".
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Press the [DOCUMENT FILING] key. DOCUMENT FILING 2 HDD Status 3 Touch the [Scan to HDD] key. Search File Store File Retrieve Scan to HDD File Folder Quick File Folder External Data Access Select Scan to HDD settings. Mono2/Auto Colour Mode Back If you do not wish to select settings, go to the next step.
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled. See the sequence that applies to your situation. For information on user authentication procedures, see "USER AUTHENTICATION" (page 1-14) in "1.
DOCUMENT FILING Select the file that you wish to retrieve. Custom Folder Main Folder File Name Search Back 1 User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 Name 3 04/04/2010 1 file-03.tiff Filter by Job All Files Multi-File Print • Select the folder in the folder selection screen. When the folder is selected, the files in the folder will appear. Select the file that you wish to retrieve. • Thumbnail images of the stored files can be displayed for file selection.
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine.
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. (1) (2) (3) Custom Folder Main Folder File Name Search (4) Back 1 User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 Search HDD Status File Store File Retrieve Scan to HDD File Folder Quick File Folder 2 External Data Access Main Folder Custom Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 Search Back 1/1 3 All Folders ABCD User 1 EFGHI JKLMN OPQRST Search Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. (1) (2) Cancel Job Settings Custom Folder Main Folder file-01 Back Search User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 Name 3 04/04/2010 File Name file-03.
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings. After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-26) Cancel Job Settings file-01 Name 1 A4 Touch the [Print] key. F. Colour Select the job.
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 (1) Auto Paper Select Name 1 (1) (1 (5) 999) 2-Sided Special Modes Print and Save the Data (7) (8) (5) [Paper Select] key key Use these keys to set the number of copies. The number of copies can also be set with the numeric keys. [Output] key (6) [Print and Delete the Data] key Printing begins when this key is touched. When printing is finished, the file will be automatically deleted.
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Main Folder Custom Folder File Name Search User Name Touch the [Multi-File Print] key.
DOCUMENT FILING (1) (2) Printing a selected file. (3) Cancel Job Settings/Print Number of Selected Files:5 Sets 3 (1 999) Print and Delete the Data Print and Save the Data Apply the Number from Stored Setting of Each Job. 4 The number of selected files appears in the number of selected files display. If you wish to use the number of copies that was stored with the file, go to step (3). (1) Touch the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ).
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Select All User 1 File Name Enter Touch the [Batch Print] key. Back 1 User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.tiff Name 3 04/04/2010 1 1 Batch Print All Files Filter by Job Touch the [User Name] key.
DOCUMENT FILING Cancel Batch Print User 1 All Files User Name 4 Name 1 Change PRT.No. Password Print and Delete the Data Print and Save the Data Cancel Batch Print User 1 All Files User Name Name 1 Change PRT.No. Password Print and Delete the Data 5 Delete the Data Print and Save the Data Cancel Change Print Number 1 (1 OK To set the number of copies, touch the [Change PRT.No.] key. If you wish to use the number of copies stored with each file, go to step 6.
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file. After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-26) Cancel Job Settings file-01 Name 1 A4 Touch the [Send] key. F. Colour Select the job.
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX". Example of scan mode (1) (2) (3) (4) (5) Ready to send. Cancel Scan Mode Switch Address Book Job Detail Settings Address Entry Send Settings file-01 Name 1 F.
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected.
DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing". • A file that is saved in the Quick File folder cannot be changed to "Confidential".
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-26) Touch the [Move] key. Cancel Job Settings file-01 Name 1 A4 F. Colour Select the job. 1 Print Send Property Change Move Delete Detail Touch the [Move to:] key. Cancel Job Settings / Move file-01 Name 1 A4 F. Colour Select the folder the file is moved to.
DOCUMENT FILING Cancel Job Settings / Move file-01 Name 1 A4 Touch the [Move] key. F. Colour Select the folder the file is moved to. 4 File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-26) Cancel Job Settings file-01 Name 1 A4 Touch the [Delete] key. F. Colour Select the job. 1 Print Send Property Change Move Delete Detail Check the file and then touch the [Yes] key. Delete the file data? Name 1 file-01 2 No Yes A file whose property is "Protect" cannot be deleted.
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination. Press the [JOB STATUS] key.
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name. A folder can also be specified as a search range.
DOCUMENT FILING Using the user name to search (B) Search Select user name. Cancel Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 1 25 OK Default User Direct Entry Name 8 Name 7 All (A) 4 ABCD EFGHI JKLMN OPQRST UVWXYZ etc. ABC User (C)(D) There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B) Touch the [Default User] key.
DOCUMENT FILING Cancel Search User Name File or Folder Name Start Search Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appear.
DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Press the [DOCUMENT FILING] key. DOCUMENT FILING 1 Main Folder Custom Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 Search Back 1/1 2 All Folders ABCD EFGHI JKLMN OPQRST If a password is set for the selected folder, a password entry screen will appear.
DOCUMENT FILING Using the user name to search (B) Search Select user name. Cancel Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 1 25 OK Default User Direct Entry Name 8 Name 7 All (A) 5 ABCD EFGHI JKLMN OPQRST UVWXYZ etc. ABC User (C)(D) There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name. (B) Touch the [Default User] key.
DOCUMENT FILING (1) (2) Cancel Search User Name File or Folder Name Name 1 Start Search Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a confidential folder. file-01 Password Search within Current Folder (2) Touch the [Start Search] key.
CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "SYSTEM SETTINGS MENU" in the Quick Start Guide, "System Settings (General) List" (page 7-5), or "System Settings (Administrator) List" (page 7-62).
SYSTEM SETTINGS Image Send Settings . . . . . . . . . . . . . . . . . . . . . . • Operation Settings . . . . . . . . . . . . . . . . . . . . . • Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . • I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . 7-107 7-107 7-113 7-115 Document Filing Settings . . . . . . . . . . . . . . . . . . 7-121 List Print (Administrator) . . . . . . . . . . . . . . . . . . 7-124 Security Settings . . . . . . . . . . . . . . . . . . . . . . . . .
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings for use by general users, and settings that can only be configured by an administrator of the machine.
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel.
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 7-62). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-22 ■ Paper Tray Settings ● Tray Settings X Tray 1 Plain, A4 (8-1/2" x 11") X Tray 2 Plain, A3 (11" x 17") X Tray 3*1 Plain, Auto-AB (Auto-Inch) X Tray 4*2 Plain, Auto-AB (Auto-Inch) X Bypass Tray Plain, Auto-AB (Auto-Inch) Similar Sizes 7-22 216mm x 330mm (8-1/2" x 13") ● Paper Type Registration – 7-27 ● Auto Tray Switching Enable 7-28 ● Custom Size Registration (Bypass) Custom 1: X=432 mm (17"), Y=297 mm (11")
SYSTEM SETTINGS Fax Data Receive/Forward Item Factory default setting Page 7-44 ■ Fax Data Receive/Forward ● Internet Fax Manual Reception* X Reception Start – X Manual Reception Key in Initial Screen Enable ● Internet Fax Data Forward* * 7-44 – 7-45 When the Internet fax expansion kit is installed.
SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-51 ■ Document Filing Control USB-Device Check Item Factory default setting – ■ USB-Device Check Page 7-56 User Control Item Factory default setting 7-57 ■ User Control* ● Amend User Information * Page – 7-57 When user authentication is enabled and a user without the authority to configure the system settings (administrator) has logged in. (Excluding factory stored users.
SYSTEM SETTINGS Total Count The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. Job Count This displays or prints out the counts of all jobs. System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 1 Touch the [Total Count] key. Exit Touch the [Job Count] key.
SYSTEM SETTINGS Device Count This is used to display or print the counts of the peripheral devices installed on the machine. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Device Count] key. System Settings OK Total Count 2 Job Count Device Count Check the device counts.
SYSTEM SETTINGS Default Settings Display Contrast Use this to adjust the display to make it easier to view. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Default Settings] key. Touch the [Display Contrast] key.
SYSTEM SETTINGS Clock Use this to set the date and time in the machine's built-in clock. If "Disabling of Clock Adjustment" (page 7-92) has been enabled in the system settings (administrator), the date and time cannot be set. Clock Adjust Set the time.
SYSTEM SETTINGS (4) System Settings OK Clock Adjust Year Month Day Hour Minute 2010 04 04 11 30 Specify Time Zone Synchronize with Internet Time Server (2) (1) Adjust the date and time. (1) Touch the [Year], [Month], [Day], [Hour], and/or [Minute] keys and use the keys to set the current date and time. (2) To synchronize the time with an Internet time server, select the [Synchronize with Internet Time Server] checkbox ( ).
SYSTEM SETTINGS OK Touch the [Daylight Saving Time Setting] key. OK Select the [Enable Daylight Saving Time Setting] checkbox ( ). System Settings Clock Adjust 3 Clock Adjust Daylight Saving Time Setting Date Format System Settings Daylight Saving Time Setting 4 Enable Daylight Saving Time Setting Date Select Setting Type Clock Adjust System Settings OK Daylight Saving Time Setting 5 Touch the [Select Setting Type] key.
SYSTEM SETTINGS System Settings OK Daylight Saving Time Setting Set the Start Time. Month Day Hour Minute 01 01 01 00 1/3 ● When "Date" is selected for the setting type Use UTC (2) Set the starting time and ending time of daylight saving time. (1) (3) (1) Touch the [Month], [Day], [Hour] and [Minute] keys and enter the starting time of daylight saving time with the keys. (2) To use UTC (Coordinated Universal Time), select the [Use UTC] checkbox ( ). (3) Touch the [ ] key.
SYSTEM SETTINGS Date Format The format used to print the date on lists and other output can be changed. System Settings 1 Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings OK Default Settings Touch the [Default Settings] key. Touch the [Clock] key.
SYSTEM SETTINGS Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Default Settings] key. Touch the [Keyboard Select] key. System Settings OK Default Settings Display Contrast 2 Clock Keyboard Select Select the keyboard.
SYSTEM SETTINGS List Print (User) A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts.
SYSTEM SETTINGS Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [List Print (User)] key. Touch the [Printer Test Page] key.
SYSTEM SETTINGS Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Sending Address List] key. System Settings OK List Print (User) Touch the [List Print (User)] key.
SYSTEM SETTINGS Document Filing Folder List This shows the folder names for document filing. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [List Print (User)] key. Print the Document Filing Folder List. System Settings OK List Print (User) 2/2 Document Filing Folder List 2 (1) Touch the the screens.
SYSTEM SETTINGS Paper Tray Settings Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 1 Touch the [Paper Tray Settings] key. Exit Touch the [Tray Settings] key.
SYSTEM SETTINGS (1) (2) Select the paper size. System Settings Type Tray 1 Type/Size Setting (1) Touch the desired paper size. OK Size Type A3 A4 A4R A5R B4 B5 B5R 216x330(81/2x13) 216x340 1/3 (2) Touch the [OK] key. Plain 216x343 2/2 5 • The paper sizes that can be selected vary by paper tray and model. For more information, see "Tray Settings" (page 7-26). • When the bypass tray is selected, the paper sizes that can be selected vary depending on the paper type selected in Step 4.
SYSTEM SETTINGS Direct entry of the paper size When the bypass tray is selected and a paper type other than transparency film or envelope is selected in step 3 of "Tray Settings" (page 7-22), you can follow the steps below to enter the paper size. Touch the [Custom Size] key.
SYSTEM SETTINGS Similar Sizes When auto-AB is selected for the bypass tray, "216 mm x 330 mm (8-1/2" x 13")", "216 mm x 340 mm (8-1/2" x 13-2/5")", and "216 mm x 343 mm (8-1/2" x 13-1/2")" paper sizes can be used. When auto-inch is selected, 8-1/2" x 14" and 8-1/2" x 13-2/5" (216 mm x 340 mm) can be used. These paper sizes are close, and thus which of the sizes is detected must be set prior to using auto paper size detection.
SYSTEM SETTINGS Tray Settings Paper Tray Tray 1 Tray 2 Paper Type Size Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Colour, Heavy Paper 1*1, User Type A3, A4, A4R, A5R, B4, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), 216 mm x 343 mm (8-1/2" x 13-1/2"), 11" x 17", 8-1/2" x 14", 8-1/2" x 13-2/5" (216 mm x 340 mm), 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R 8K, 16K, 16KR Tray 3 (When a stand/1 x 500 sheet paper drawer / stand/2 x 500 sheet paper drawer is installed) Auto-A
SYSTEM SETTINGS Paper Type Registration Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check 1 Touch the [Paper Tray Settings] key.
SYSTEM SETTINGS Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Paper Tray Settings] key.
SYSTEM SETTINGS Custom Size Registration (Bypass) If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be stored.
SYSTEM SETTINGS Address Control This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. To configure one-touch keys for fax and F-code memory boxes, see "SYSTEM SETTINGS FOR FAX" (page 7-136) Storing a One-touch Key (E-mail / Internet Fax / Direct SMTP) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address. System Settings 1 Admin Password Touch the [Address Control] key.
SYSTEM SETTINGS Next Direct Address / Individual E-mail 5 Internet Fax Direct SMTP Exit Fax Enter the destination name. (1) Touch the [Name] key. 001 Search Number 1/2 Name Initial Index (2) Enter the destination name on the text entry screen that will appear. Enter up to 36 characters for the name. Address Next Direct Address / Individual E-mail Internet Fax 6 Exit Fax 1/2 AAA AAA Initial Enter initials. (1) Touch the [Initial] key.
SYSTEM SETTINGS Next Direct Address / Individual E-mail Internet Fax Name Fax 1/2 AAA AAA A Index User 1 Enter the destination address. (1) Touch the [Address] key. 001 Search Number Initial Direct SMTP Exit (2) Enter the destination address on the text entry screen that will appear. Address 9 Up to 64 characters can be entered. • When the address is entered, "Registration is completed." will appear.
SYSTEM SETTINGS Check the settings. E-mail Next Direct Address / Individual E-mail Internet Fax 001 Search Number Key Name File Format Direct SMTP Exit Fax Registration is completed. 2/2 AAA AAA Colour/Grey B/W (3) If you need to change the name that appears in the key, touch the [Key Name] key and enter the correct name (maximum of 18 characters).
SYSTEM SETTINGS ● To set the format E-mail Next Direct Address / Individual Exit No.001 OK File Format Compression Mode File Type PDF XPS MH(G3) TIFF MMR(G4) B/W Colour/Grey (1) (2) Exit No.001 OK File Format Compression Ratio File Type PDF XPS Low Encrypt PDF JPEG Medium 11 Scanning in colour/greyscale (1) Change the mode to Colour/Greyscale mode. Colour/Greyscale mode is selected when the [Colour/Grey] key is highlighted. B/W Colour/Grey High TIFF (3) Touch the [OK] key.
SYSTEM SETTINGS Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. System Settings 1 Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Address Control OK Touch the [Address Control] key. Touch the [Direct Address / Program] key.
SYSTEM SETTINGS Next Direct Address / Group Search Number Group Name 6 Initial Exit Touch the [Index] key. 001 BBB BBB B Address Index Key Name (1) Select the index. (2) Next Direct Address / Group Exit (1) Touch the key of the desired index. No.001 OK Index (2) Touch the [OK] key. Select the custom index where you register this address.
SYSTEM SETTINGS Next Direct Address / Group Search Number Group Name Initial 10 001 Registration is completed. BBB BBB B Index User 1 Key Name BBB BBB Address Exit Check the key name. If you need to change the name that appears in the key, touch the [Key Name] key and enter the correct name (maximum of 18 characters). 3 Addresses The characters appearing next to the [Key Name] key will be displayed in the group key. Initially the first 18 characters of the group name entered in step 4 appear.
SYSTEM SETTINGS Direct entry Direct Address / Group OK Select address. AAA AAA E-mail BBB BBB Internet Fax Address Review Direct SMTP CCC CCC Freq. Direct Entry • To enter an address that is not stored in a one-touch key, touch the [Direct Entry] key, select the mode, and enter the address. ABCD EF Fax Sort Address Checking addresses Direct Address / Group OK Select address to deselect.
SYSTEM SETTINGS Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
SYSTEM SETTINGS Enter program you require. Scan Mode Switch Job Detail Settings Cancel Fax Select settings for the program. OK Address Book Address Review Internet Fax Special Modes (1) Touch the [Mode Switch] key to select the mode that you wish to store in the program. (2) Select the destinations and settings that you wish to include in the program. For information on the settings, see the "5. SCANNER / INTERNET FAX". (1) 6 (3) Enter program you require. Cancel (3) Touch the [OK] key.
SYSTEM SETTINGS Amend/Delete Follow the steps below to edit or delete a one-touch key, group, or program. System Settings 1 Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Address Control OK Touch the [Address Control] key. Touch the [Direct Address / Program] key.
SYSTEM SETTINGS Edit/Delete (1) Delete Direct Address / Amend/Delete E-mail Internet Fax Search Number Name Direct SMTP (2) ● Editing Exit (1) Touch the keys of the items that you wish to edit. Fax 001 Edit the items in the same way as you stored them. 1/2 AAA AAA Initial A Index Address abc@aaa.co.jp (2) Touch the [Exit] key. User 1 ● Deleting Delete Direct Address / Amend/Delete 5 E-mail Internet Fax Search Number Name Direct SMTP Exit Fax (1) Touch the [Delete] key.
SYSTEM SETTINGS Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Address Control] key. Touch the [Custom Index] key.
SYSTEM SETTINGS Fax Data Receive/Forward Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when [Application Settings] > [Internet Fax Settings] is selected in the Web page menu. (When the Internet fax expansion kit is installed.
SYSTEM SETTINGS Internet Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed.
SYSTEM SETTINGS Printer Condition Settings The printer condition settings are used to configure basic printer settings. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed). When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
SYSTEM SETTINGS Settings Item Copies Orientation Default Paper Size Default Output Tray*1 Default Paper Type Settings 1 - 999 sets • Portrait • Landscape A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", 8K, 16K • Centre Tray • Offset Tray*2 • Right Tray Plain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Colour Initial Resolution Setting • 600dpi • 600dpi (High Quality) Disable Blank Page Print • • Line Thickness*3 (Disabled
SYSTEM SETTINGS PCL Settings This is used to set the symbol sets, fonts, and line feed code used in PCL6 environment. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Printer Condition Settings] key. Touch the [PCL Settings] key.
SYSTEM SETTINGS Settings Item Description Selections PCL Symbol Set Setting Specify the symbol set used for printing. Select from 35 items. PCL Font Setting Use this to select the font used for printing. • Internal Font • Extended Font (List of internal fonts when extended fonts are not installed.) PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received.
SYSTEM SETTINGS Postscript Settings When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. This procedure can be performed when the PS3 expansion kit is installed. System Settings 1 Touch the [Printer Condition Settings] key.
SYSTEM SETTINGS Document Filing Control This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit System Settings OK Document Filing Control Touch the [Document Filing Control] key.
SYSTEM SETTINGS Next Custom Folder Registration No.001 Folder Name 5 Initial Exit Touch the [User Name] key. User 1 U Password User Name Select the user. Custom Folder Registration Cancel Select user name. 6 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG All 1 25 Default User HHH HHH ABCD EFGHI JKLMN OPQRST UVWXYZ etc. ABC User If no users have been stored, touch the [Default User] key to select a factory default user. Custom Folder Registration No.
SYSTEM SETTINGS Custom Folder Registration No.001 Registration is completed. Folder Name Initial 9 User Name Next Exit Touch the [Exit] key. User 1 U Password BBB BBB To create another folder... Touch the [Next] key and repeat the procedure from step 3. Up to 1000 custom folders can be created. When no further folders can be created, delete unneeded folders and then create a new folder. To delete a folder, see "Amend/Delete Custom Folder" (page 7-54).
SYSTEM SETTINGS Amend/Delete Custom Folder Follow the steps below to edit or delete a custom folder. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Document Filing Control] key. Exit Touch the [Amend/Delete Custom Folder] key.
SYSTEM SETTINGS Edit/Delete ● Editing Delete Custom Folder / Amend/Delete No.001 Folder Name Initial User Name Exit (1) Touch the keys of the items that you wish to edit. User 1 U Edit the items in the same way as you stored them. Password (2) Touch the [Exit] key. BBB BBB (2) (1) ● Deleting Delete Custom Folder / Amend/Delete No.001 4 Folder Name Initial User Name (1) Touch the [Delete] key. (2) Touch the [Yes] key.
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Check the status of the connection. System Settings OK USB-Device Check 2 Touch the [USB-Device Check] key.
SYSTEM SETTINGS User Control • This setting can only be configured when "User Authentication Setting" (page 7-80) is enabled. • Depending on the user that logged in, use of the following settings may not be possible. Amend User Information The information of the currently logged in user can be edited.
SYSTEM SETTINGS Editable items User Information Settings User Name Edit the name of the user (max. 32 characters). This user name is used for the key name in the login screen, the document filing user name and the sender name. (The user name must be unique.) Initial Enter the initials (maximum of 10 characters). The initials determine where the user name will appear in the user name list. Index Select the desired custom index.
SYSTEM SETTINGS SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting" (page 7-80) is not enabled, follow the procedure below to log in.
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-80) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen. For more information on the login procedure when user authentication is enabled, see "USER AUTHENTICATION" (page 1-14) in "1. BEFORE USING THE MACHINE".
SYSTEM SETTINGS Login by user number Touch the [Admin Login] key. Enter your user number. OK Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used.
SYSTEM SETTINGS System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
SYSTEM SETTINGS Item Factory default setting Page ● Automatically print stored jobs after login Disable 7-89 ● Display Usage Status after Login Always Display 7-89 * This cannot be set on the machine. Set this in "User Control" in the Web pages. Energy save Item Factory default setting Page 7-90 ■ Energy Save ● Toner Save in Printer Mode Disable 7-90 ● Auto Power Shut-Off Enable 7-90 ● Auto Power Shut-Off Timer 3 min. 7-90 ● Preheat Mode Setting 1 min.
SYSTEM SETTINGS Item Factory default setting Page ● Customize Key Setting*1 X Copy Customize 1 Special Modes Customize 2 File Customize 3 Quick File X Scan Customize 1 Special Modes Customize 2 File Customize 3 Quick File X Internet Fax*2 Customize 1 Special Modes Customize 2 File Customize 3 Quick File 7-92 X Fax*3 Customize 1 Special Modes Customize 2 File Customize 3 Quick File X USB Memory Scan Customize 1 Special Modes Customize 2 Erase Cus
SYSTEM SETTINGS Item Factory default setting Page ● Remote Operation Settings X Remote Software Operation Allow Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP X Operation from Specified PC Allow Operational Authority Prohibited Hostname or IP Address of PC – View Password Entry Screen Display in Both PC and MFP 7-93 X Operation by User who Has Password *1 *2 *3 *4 Allow Operational Authority Prohibited View Password Entry Screen Displ
SYSTEM SETTINGS Item Factory default setting Page ● Registration Adjustment X Auto Adjustment 7-96 – ● Optimization of the Hard Disk – 7-96 ● Tandem Connection Setting *1 *2 *3 *4 X IP Address of Slave Machine 0.0.0.0 X Port Number 50001 X Disabling of Master Machine Mode Disable X Disabling of Slave Machine Mode Disable 7-96 ● Clear All Job Log Data – 7-96 ● Detect Standard in Auto Colour Mode 3 7-97 ● Fusing Control Settings 60 - 89 g/m2 (16 - 23 lbs.
SYSTEM SETTINGS Item Factory default setting Page ● Add or Change Extra Preset Ratios X Reduction – X Enlargement – ● Setting a Maximum Number of Copies 7-98 999 7-98 ● Initial Margin Shift Setting X Side 1 7-99 10 mm (1/2") X Side 2 ● Erase Width Adjustment X Edge 7-99 10 mm (1/2") X Centre ● Card Shot Settings X Original Size X: 86 mm (3-3/8") Y: 54 mm (2-1/8") X Fit to Page Disable 7-99 ● Initial Tab Copy Setting 10 mm (1/2") 7-99 ● Disabling Deletion of Job Programs Disable 7-9
SYSTEM SETTINGS Printer Settings Item Factory default setting Page 7-104 ■ Printer Settings ● Default Settings 7-104 X Prohibit Notice Page Printing Enable 7-104 X Prohibit Test Page Printing Disable 7-104 X A4/Letter Size Auto Change Varies depending on country and region.
SYSTEM SETTINGS Image Send Settings Item Factory default setting Page ■ Image Send Settings 7-107 ● Operation Settings 7-107 X Default Display Setting Mode Scan (Fax*2) Hold settings for a while after scanning has been completed Disable Switch Automatically to Copy Mode Screen Disable 7-107 X Address Book Default Selection Tab Switch ABC Address Type All 7-107 X Own Name and Destination Set Sender Data Registration – Registration of Own Name Select – 7-107 X Initial Re
SYSTEM SETTINGS Item Factory default setting X Settings to Disable the Registration of Destination Page 7-111 Disable Registering Destination from Operation Panel • Group (Direct Entry) Disable • Group (Address Book) Disable • Individual Disable 7-111 Disable Registering Destination on Web Page*3 • Group (Direct Entry) Disable • Group (Address Book) Disable • Individual Disable 7-111 Disable Registration of Program 7-111 • Address Book Disable Disable Registration of Memory Box*
SYSTEM SETTINGS Item Factory default setting ● Scan Settings Page 7-113 X Default Sender Set – 7-113 X Default Colour Mode Settings Colour Mode Auto, Greyscale B/W Mode Mono2 Disable Change of B/W Setting in Auto Mode Disable 7-113 X Initial File Format Setting B/W • File Type PDF • Compression Mode MMR (G4) • Specified Pages per File Disable 7-113 Colour/Grey • File Type PDF • Compression Ratio Medium • Specified Pages per File Disable X Compression Mode at Broadcastin
SYSTEM SETTINGS Item Factory default setting Original Print on Transaction Report Page Print Out Error Report Only 7-115 Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report 7-116 Activity Report Print Select Setting • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable 7-116 Body Text Print Select Setting Disable 7-116 Pre-Setting Mail Signature Disable
SYSTEM SETTINGS Document Filing Settings Item Factory default setting Page 7-121 ■ Document Filing Settings ● Default Mode Settings Sharing Mode 7-121 ● Sort Method Setting Date 7-121 ● Document Output Options X Print Copy Enable Printer Enable Scan Send Disable I-Fax Send (Incl. PC-I-Fax)*1 Disable Fax Send (Incl. PC-Fax)*2 Disable Scan to HDD Enable X Scan Send Copy Disable Scan Send Enable I-Fax Send (Incl. PC-I-Fax)*1 Disable Fax Send (Incl.
SYSTEM SETTINGS Item Factory default setting Page ● Default Colour Mode Settings X Colour Auto X B/W Mono 2 7-121 ● Default Exposure Settings X Exposure Auto X Original Image Type Text X Moiré Reduction Disable 7-122 ● Initial Resolution Setting 600X600dpi 7-122 ● Colour Data Compression Ratio Setting Medium 7-122 ● Default Output Tray Varies depending on the machine configuration 7-122 ● Scan Complete Sound Setting Middle 7-122 X Delete – 7-122 X Delete quick files at power u
SYSTEM SETTINGS List Print (Administrator) Item Factory default setting 7-124 ■ List Print (Administrator) *1 *2 *3 *4 *5 Page ● Administrator Settings List – 7-124 ● Image Sending Activity Report – 7-124 ● Allow/Reject Number List*1 – 7-124 ● Allow/Reject Mail & Domain Name List*2 – 7-124 ● Inbound Routing List*3 – 7-124 ● Document Admin List – 7-124 ● Web Setting List*4 – 7-124 ● Metadata Set List*5 – 7-124 When the facsimile expansion kit is installed.
SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting 7-126 ■ Enable/Disable Settings ● Printer Condition Settings X Disable Blank Page Print 7-126 Disable ● User Control X Disabling of Printing by Invalid User Page 7-126 7-126 Disable ● Operation Settings 7-126 7-126 X Cancel Auto Clear Timer Disable 7-126 X Disabling of Job Priority Operation Disable 7-126 X Disabling of Bypass Printing Disable 7-126 X Disable Auto Key Repeat Disable 7-126 X Disabling of Clock Adjust
SYSTEM SETTINGS Item Factory default setting ● Image Send Settings Page 7-128 X Disable Switching of Display Order Disable 7-128 PC Scan Disable 7-128 USB Memory Scan Disable X Disable Scan Function X Settings to Disable the Registration of Destination 7-128 Disable Registering Destination from Operation Panel • Group (Direct Entry) Disable • Group (Address Book) Disable • Individual Disable 7-128 Disable Registering Destination on Web Page*5 • Group (Direct Entry) Disable •
SYSTEM SETTINGS Item Factory default setting Page Disable Direct Entry • E-mail Disable • Internet Fax (Incl. Direct SMTP)*7 Disable • Fax*6 Disable 7-130 Disable PC-I-Fax Transmission*7 Disable 7-130 Disable PC-Fax Transmission*6 Disable 7-130 ● Document Filing Settings X Disable Stamp for Reprinting 7-130 Disable 7-130 Selection of [All Users] is not allowed. Enable 7-130 Selection of [User Unknown] is not allowed.
SYSTEM SETTINGS Data Backup Item Factory default setting Page 7-133 ■ Data Backup ● Storage Backup – 7-133 ● Device Cloning – 7-133 Storing/Calling of System Settings Item Factory default setting Page 7-134 ■ Storing/Calling of System Settings ● Restore Factory Defaults – 7-134 ● Store Current Configuration – 7-134 ● Restore Configuration – 7-134 Sharp OSA Settings Item Factory default setting 7-135 ■ Sharp OSA Settings ● Default Display Setting*1 Page Document Filing 7-135 X Ex
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management than on previous machines.
SYSTEM SETTINGS • The login screen will vary depending on the authentication method that is selected. For more information, see "When User Authentication is Enabled" (page 7-60). • Be sure to set the authentication method before registering users. When users are registered, information will be configured for each user (login name, password, etc.) based on the selected authentication method. Store The number of users that can be stored is as follows: A maximum of 1000 items can be stored.
SYSTEM SETTINGS Amend/Delete 1 Select the user. User / Exit Amend/Delete BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG All 2 1 25 EFGHI ABC Login Name admin users Other (See the Safety Guide.)*1 users*1 – To edit (A) Touch the desired items and edit the items in the same way as you stored them and then touch the [Amend] key. To delete (B) Touch the [Delete] key. A message will appear to confirm the deletion. Touch the [Yes] key. (A) (B) Amend Delete Login Locally Exit No.
SYSTEM SETTINGS My Folder A folder ("My Folder") can be specified as the folder used by the user for document filing. A previously created folder can be selected or you can create and select a new folder. Auth to: Select [Login Locally] or [Network Authentication] (when LDAP is enabled) for "Authenticate to:". If [Network Authentication] is selected, the LDAP servers stored in the Web pages will appear. Select the server that you wish to use for authentication.
SYSTEM SETTINGS Edit or Delete 1 Authority Group Registration Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. Select a stored group. OK Pages Limit Group / Register/Clear Select the pages limit group for register/clear. No.01 ABC Group 1/2 Storing groups No.02 DEF Group No.03 Up to 20 groups can be stored. No.04 2 1 Edit or delete the group.
SYSTEM SETTINGS List of settings and factory default settings of template groups Edit or delete the group. 1 Select a stored group. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. OK Authority Group / Register/Clear Select the authority group to be registered/cleared. No.01 ABC Group 1/2 No.02 DEF Group Item No.03 Factory-stored authority group Admin User Guest No.
SYSTEM SETTINGS Item Factory-stored authority group Admin User Guest Document Filing Scan to HDD • Colour Mode Approval Setting All Allowed All Allowed Only Black & White Allowed • Special Modes Approved Allowed Allowed Prohibited All Allowed All Allowed Only Black & White Allowed • Special Modes Approved Allowed Allowed Prohibited Document Filing Print • Colour Mode Approval Setting Common Functions Approval Settings for 2-Sided Print [1-Sided/2-Sided Approved] Output All Allowed All
SYSTEM SETTINGS Favourite Operation Group List This is used to store favourite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Sets of preferred settings can be as groups.
SYSTEM SETTINGS • When the single user is selected Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. User Count Display This displays the total number of pages printed by each user. User Count Reset OK OK User Count Display User Name 001/ 200 :AAA AAA Select users whose counts are to be displayed.
SYSTEM SETTINGS A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. This prevents an unauthorised person from attempting to guess a password. (The number of failed login attempts is retained even if the power is turned off.) To enable this setting, select the checkbox and touch the [OK] key.
SYSTEM SETTINGS Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode Auto Power Shut-Off Timer Toner Save mode can be enabled to reduce toner consumption when printing. This setting is only effective for printing that does not use the printer driver.
SYSTEM SETTINGS Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
SYSTEM SETTINGS Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox and touch the [OK] key. * This does not include cases where the paper ran out during the job. This setting is used to prohibit the use of the covers and inserts function.
SYSTEM SETTINGS Initial Original Count Setting This specifies whether or not "Original Count" in the special functions is enabled for each function. Touch the [Image Send] key to display the checkboxes of the fax / image send functions. To enable this setting, select the checkbox and touch the [OK] key.
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. 11" x 17", 8-1/2" x 13-2/5" (216 mm x 340 mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. Inch-3 Select one of the keys and touch the [OK] key.
SYSTEM SETTINGS Disabling of Duplex Disabling of Stapler This is used to disable two-sided printing, such as when the duplex module malfunctions. To enable this setting, select the checkbox and touch the [OK] key. (When a finisher is installed.) Disabling of Optional Paper Drawer This setting is used to prohibit stapling, such as when the stapler unit of the finisher malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Punch (When a punch module is installed.
SYSTEM SETTINGS Auto Paper Selection Setting Tandem Connection Setting The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper Select the desired paper type setting and touch the [OK] key. The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting.
SYSTEM SETTINGS Detect Standard in Auto Colour Mode When colour mode is set to auto in copy mode, five levels are available for the detection of the original. Specify the number with the keys. When the "Closer to B/W" setting is configured, it makes the original easier to be detected as black and white original. When the "Closer colour" setting is configured, it makes the original easier to be detected as a colour original.
SYSTEM SETTINGS Copy Settings The following settings are related to copying. Touch the [Copy Settings] key and configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings Add or Change Extra Preset Ratios The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed.
SYSTEM SETTINGS Initial Margin Shift Setting Initial Tab Copy Setting The default setting for margin shift can be set from 0 mm (0") to 20 mm (5/8") in increments of 1 mm (1/8"). Specify the default settings for "Side 1" (front) and "Side 2" (back) with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) This is used to set the default image shift width (tab width) for tab copying.
SYSTEM SETTINGS Auto Selection Setting of Tray that is Supplied the Paper When this setting is enabled and paper is loaded in a tray while the machine is on standby in copy mode, that tray is automatically selected. To enable this setting, select the checkbox and touch the [OK] key. Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour copies is off. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected.
SYSTEM SETTINGS B/W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower. To enable this setting, select the checkbox and touch the [OK] key.
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key and configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF" (page 1-12) in "1. BEFORE USING THE MACHINE ". IPv4 Settings IPv6 Settings When using the machine on a TCP/IP network (IPv4), use this setting to configure the IP address of the machine.
SYSTEM SETTINGS Entering an IP address manually To set a permanent IP address, select the [DHCPv6] checkbox ( ). Touch the [Manual Address] key, [Prefix Length] key, and [Default Gateway] key, and enter the respective values • [Default Gateway] key Use the numeric keys and the [A] to [F] and [:] keys on the touch panel to enter the IP address. When finished, touch the [OK] key. • [Prefix Length] key Use the numeric keys to set the prefix length. When finished, touch the [OK] key.
SYSTEM SETTINGS Printer Settings Default Settings Printer condition settings are described below. Touch the [Printer Settings] key, touch the [Default Settings] key, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. To enable this setting, select the checkbox and touch the [OK] key.
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Touch the [Printer Settings] key, touch the [Interface Settings] key, and configure the settings. Hexadecimal Dump Mode USB Port Emulation Switching This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
SYSTEM SETTINGS Port Switching Method This setting is used to select when port switching takes place. • Switch at End of Job: The port changes to auto selection when printing ends. • Switch after I/O Timeout: When the time set in "I/O Timeout" (page 7-105) elapses, the port changes to auto selection. Select one of the keys and touch the [OK] key. The following two print ports are available on the machine: • USB port • Network port Colour Adjustments This is used to adjust greyscale and colour balance.
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Operation Settings The operation settings below apply to all image send functions. Touch the [Image Send Settings] key, touch the [Operation Settings] key, and configure the settings.
SYSTEM SETTINGS Registration of Own Name Select This is used to store sender names used in "Own Name Select". Up to 18 numbers (maximum of 20 digits each) can be stored. Control numbers are from 01 to 18. The lowest number not yet in use is automatically assigned when you begin the storing procedure. This number cannot be changed. Deleting a sender name 1 2 Touch the [Amend/Delete] key. 3 Touch the [Delete] key. Storing a sender name Touch the sender name key that you wish to delete.
SYSTEM SETTINGS Initial Resolution Setting Default Exposure Settings The following settings are available for the default resolutions of scan, Internet fax, and fax mode.
SYSTEM SETTINGS Must Input Next Address Key at Broadcast Setting Disable Switching of Display Order This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
SYSTEM SETTINGS (When the [Select/Cancel All] key is touched, all settings become . When the key is touched in the checked condition, all settings become .) Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Disable Registering Destination from Operation Panel Disables address control from the machine.
SYSTEM SETTINGS Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox and touch the [OK] key. Disable Selection from the Address Book This is used to disable selecting the destination from the Address Book.
SYSTEM SETTINGS Scan Settings The following settings are related to scanning. Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings. Default Sender Set Initial File Format Setting If a sender is not selected when a Scan to E-mail transmission is performed, the sender information stored in this setting is automatically used.
SYSTEM SETTINGS 2 Maximum Size of E-mail Attachments (E-mail) Select one of the keys and touch the [OK] key. To prevent the transmission of excessively large image files in scan mode, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the size of the image file created by scanning the original exceeds the limit, the image file is discarded. To set a limit, make sure that the [Unlimited] key is not selected , specify the limit with the keys, and touch the [OK] key.
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the settings.
SYSTEM SETTINGS Transaction Report Print Select Setting This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations: Single Sending • Print Out All Report: Print a report after each transmission. • Print Out Error Report Only: Print a report when transmission fails. • No Printed Report: Never print a report.
SYSTEM SETTINGS I-Fax Send Settings I-Fax Send Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the settings. I-Fax Reception Report On/Off Setting Maximum Size of E-mail Attachments (E-mail) This setting is used to request a reception report when an Internet fax is sent. The reception report is returned to the sender address stored in "Own Name and Destination Set" (page 7-107).
SYSTEM SETTINGS Recall in Case of Line Busy (This setting is only effective for Direct SMTP transmission.) This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Number of Times to Recall When Line is Busy This setting specifies whether or not recalling is performed when the line is busy. When recalling is performed, you can set the number of recall attempts.
SYSTEM SETTINGS I-Fax Receive Settings I-Fax Receive Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings. 4 Auto Receive Reduce Setting When a fax is received that includes the sender's name and number, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.
SYSTEM SETTINGS Reception Check Interval Setting • When there are no stored anti junk mail addresses, only the [Enter] key can be selected. This is used to specify the interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set from 0 minutes to 8 hours in increments of 1 minute. When 0 hours 0 minutes is specified, the machine does not automatically check the mail server for received Internet faxes.
SYSTEM SETTINGS Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings. System Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the file information screen will be selected . Select one of the keys and touch the [OK] key.
SYSTEM SETTINGS Default Exposure Settings Default Output Tray This setting is used to adjust the exposure level for scanning in document filing mode. (When a right tray is installed.) This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending the machine configuration. Select one of the keys and touch the [OK] key. System Settings OK Default Exposure Settings Auto Text/ Prtd.
SYSTEM SETTINGS Erase Width Adjustment Automatic Deletion of File Settings The default setting for erase width can be set from 0 mm (0") to 20 mm (1") in increments of 1 mm (1/8"). Specify the default settings for the "Edge" and "Centre" with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Time and folder settings can be configured to have files in specified folders (stored by document filing) automatically deleted at a specified time.
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send • Document Filing • Security • Common • All Administrator Settings List Touch the desired key. Printing will begin.
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other). Disabling of Clock Adjustment Printer Condition Settings This setting is used to prohibit changing of the date and time.
SYSTEM SETTINGS Disabling of Tray Setting This setting is used to prohibit tray settings. To enable this setting, select the checkbox touch the [OK] key. Disabling of Master Machine Mode This prohibits the use of the machine as a master machine for tandem printing. To enable this setting, select the checkbox and touch the [OK] key. (Normally this setting is not necessary.) and Disabling of Finisher (When a finisher is installed.) This setting is disable the finisher, such as when the unit malfunctions.
SYSTEM SETTINGS Disabling of Auto Paper Selection Disable Scan Function This setting is used to disable the Auto Paper Selection function. When this setting is enabled, automatic selection of paper that is the same size as the original on the document glass or in the automatic document feeder does not take place. To enable this setting, select the checkbox and touch the [OK] key. This is used to disable PC scan and USB memory scan.
SYSTEM SETTINGS Disable Registering Destination on Web Page Disable Registration of Memory Box (When network connection is enabled.) (When the facsimile expansion kit is installed.) Disable address control from the Web page. To use this setting, select the checkboxes of the desired items from the following and touch the [OK] key.
SYSTEM SETTINGS Settings to Disable Transmission Document Filing Settings These settings are used to disable the following transmission operations. Disable Stamp for Reprinting Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox and touch the [OK] key. Disable Selection from the Address Book This is used to disable selecting the destination from the Address Book.
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key and configure the settings. System Settings Change Administrator Password Cancel OK Enter the administrator password.(From 5 to 32 characters) New Password Confirmation 1 Touch the [New Password] key and enter the new password. Enter 5 to 32 characters for the password and touch the [OK] key. 2 Touch the [Confirmation] key and enter the password again.
SYSTEM SETTINGS Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key and configure the settings. • Depending on the peripheral devices installed, it may not be possible to use some settings. • For the product key to be entered, contact your dealer. PS3 Expansion Kit Application Integration Module Enter the product key for using the machine as a PostScript compatible printer.
SYSTEM SETTINGS Data Backup Settings and information stored in the machine can be saved to USB memory. • This function can be enabled when a USB memory device is installed. • This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job. • Data cannot be imported to models other than the MX-M850/M950/M1100/2301N/2600G/2600N/3100G/3100N.
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be called up, and the factory default system settings can be restored. Touch the [Storing/Calling of system settings] key and configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
SYSTEM SETTINGS Sharp OSA Settings Default Display Setting • When the external driver is selected, the connected USB device is treated as not connected and cannot be used. (When the application communication module is installed.) The base screen that appears when the [DOCUMENT FILING] key is pressed can be changed to the Sharp OSA external application selection screen. Select the [Sharp OSA] key so that it is highlighted and touch the [OK] key.
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains System Settings that are related to fax mode. System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings for Fax (Administrator) List" (page 7-153).
SYSTEM SETTINGS Address Control Storing a One-touch (Individual) Key for Fax The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be entered by simply touching the key. One-touch keys can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Fax] in [Address Type] and then store the address. System Settings 1 Admin Password Touch the [Address Control] key.
SYSTEM SETTINGS Next Direct Address / Individual E-mail Internet Fax Enter the destination name. Fax (1) Touch the [Name] key. 001 Search Number 5 Direct SMTP Exit 1/2 Name Initial Index (2) Enter the destination name on the text entry screen that will appear. Address Enter up to 36 characters for the name. Next Direct Address / Individual E-mail Internet Fax 6 Enter initials. Fax (1) Touch the [Initial] key.
SYSTEM SETTINGS Direct Address / Individual Next Exit Cancel OK Enter the destination fax number. No.001 Fax No. (1) Enter the destination fax number with the numeric keys. Enter the Fax No. via the 10-Key pad, then press [OK]. Pause 0123456789 (2) Touch the [OK] key. Sub Address (1) (2) • Entering a pause between digits of the number... Touch the [Pause] key at the place where you wish to enter a pause. The entered pause appears as a hyphen "-".
SYSTEM SETTINGS Next Direct Address / Individual Internet Fax E-mail 001 Search Number Key Name Mode Direct SMTP Check the International Correspondence Mode. Exit Fax Registration is completed. 2/2 AAA AAA The setting is displayed next to the [Mode] key To change the setting, follow these steps: 33.6 kbps/None (1) Touch the [Mode] key. (2) Touch one of the transmission speed keys. (1) Next Direct Address / Individual (3) Touch one of the International Correspondence Mode keys. Exit No.
SYSTEM SETTINGS Programming an F-code Memory Box (Polling Memory) Follow the steps below to program a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication. • When programming a new memory box, a sub-address that is already programmed for another box cannot be used. However, the same passcode can be used for more than one memory box.
SYSTEM SETTINGS F-Code Memory Box / Polling Memory Next Exit Touch the [Sub Address] key. Next Exit Enter a sub-address and passcode. Cancel OK No.001 Box Name 5 Polling Memory Sub Address F-Code Memory Box / Polling Memory No.001 Sub Address / Passcode (1) Enter a sub-address. Enter the sub address / passcode via the 10-key pad,then press [OK]. Enter a sub-address with the numeric keys (maximum of 20 digits). 000000 / 111111 Passcode (1) (2) Enter a passcode.
SYSTEM SETTINGS Programming an F-code Memory Box (Confidential) Follow the steps below to program a memory box for F-code confidential reception. The sub-address and passcode that you program in the memory box are necessary for the other machine to send a fax to your machine by F-code confidential transmission. In addition, you will also program a Print PIN in the memory box that will be used to print faxes received by confidential reception.
SYSTEM SETTINGS F-Code Memory Box / Confidential Next Exit Touch the [Sub Address] key. Next Exit Enter a sub-address and passcode. Cancel OK No.001 Box Name 5 Confidential RX Sub Address Print PIN F-Code Memory Box / Confidential No.001 Sub Address / Passcode (1) Enter a sub-address. Enter the sub address / passcode via the 10-key pad,then press [OK]. Use the numeric keys to enter a sub-address (maximum of 20 digits). 000000 / 111111 Passcode (1) (2) Enter a passcode.
SYSTEM SETTINGS F-Code Memory Box / Confidential Next Exit Touch the [Exit] key. No.001 Registration is completed. 9 Box Name Confidential RX Sub Address 000000 / 111111 Print PIN 0000 To program another memory box... Touch the [Next] key and repeat the procedure from step 4.
SYSTEM SETTINGS Programming an F-code Memory Box (Relay Broadcast) Follow the steps below to program a memory box for F-code relay broadcast transmission. The sub-address and passcode that you program in the memory box will be required when the other machine performs an F-code relay request transmission (asks your machine to relay a fax). In addition, you will also store the fax numbers of the end receiving machines (up to 30) in the memory box.
SYSTEM SETTINGS Next Exit Touch the [Sub Address] key. Next Exit Enter a sub-address and passcode. Cancel OK F-Code Memory Box / Relay Broadcast No.001 Relay Broadcast Box Name 5 Sub Address Recipient F-Code Memory Box / Relay Broadcast No.001 Sub Address / Passcode (1) Enter a sub-address. Enter the sub address / passcode via the 10-key pad,then press [OK]. Use the numeric keys to enter a sub-address (maximum of 20 digits). 000000 / 111111 Passcode (1) (2) Enter a passcode.
SYSTEM SETTINGS F-Code Memory Box / Relay Broadcast Next Exit Touch the [Exit] key. No.001 Registration is completed. Box Name 9 Relay Broadcast Sub Address 000000/111111 Recipient 10 Addresses To program another memory box... Touch the [Next] key and repeat the procedure from step 4.
SYSTEM SETTINGS Editing and Deleting F-code Memory Boxes System Settings 1 Admin Password Touch the [Address Control] key. Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [F-Code Memory Box] key.
SYSTEM SETTINGS Example: Editing/deleting a memory box for polling memory Touch the [Exit] key. Exit Memory Box / Amend/Delete Select memory box to amend/delete. 6 Polling Memory AAA BBB 1/1 • If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: - The key is used in a reserved transmission or a transmission in progress. - The key is included in a group key. - The key is included in a program.
SYSTEM SETTINGS Fax Data Receive/Forward Fax Receive Settings Select the fax reception mode from the following modes • Auto Reception: When a call comes in, the machine rings and then automatically receives the fax. • Manual Reception: This can be used when an existing extension phone is connected to the machine. When a call comes in, you must answer on the extension phone and begin fax reception manually.
SYSTEM SETTINGS Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. This procedure can be performed when the fax expansion kit is installed. System Settings 1 Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Fax Data Receive/Forward] key.
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
SYSTEM SETTINGS Item Factory default setting Page Distinctive Ring Detection* Disable 7-157 PBX Setting* Disable 7-157 X Fax Send Settings 7-158 Auto Reduction Sending Setting Enable 7-158 Rotation Sending Setting All Enable 7-158 Quick On Line Sending Enable 7-158 Printing Page Number at Receiver Enable 7-158 Date/Own Number Print Position Setting Outside the Original Image 7-158 Recall in Case of Line Busy Varies depending on country and region 7-159 Recall
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax default settings can be configured to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Default Settings] key to configure the settings. Dial Mode Setting Fax Dest.
SYSTEM SETTINGS Remote Reception Number Setting Activity Report Print Select Setting Fax reception can be activated from an extension phone connected to the machine by entering a 1-digit number and pressing the key twice on the phone's keypad. This number is called the remote reception number, and you can set it to any number from "0" to "9". Specify the number with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.
SYSTEM SETTINGS ECM Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, pages that are distorted are automatically re-transmitted. To enable this setting, select the checkbox and touch the [OK] key. This setting is enabled by factory default. If the other machine supports Super G3, ECM will function regardless of this setting. Distinctive Ring Detection This Setting can only be activated in Canada, Australia, New Zealand, and Hong Kong.
SYSTEM SETTINGS Fax Send Settings The fax send settings are used to enable or disable certain fax functions to better suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Send Settings] key to configure the settings. Auto Reduction Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size.
SYSTEM SETTINGS Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Specify each number with the keys. (To make the number change quickly, keep your finger on the or key.) If you do not wish to have recalling take place, select the [Turn off Recall] checkbox and touch the [OK] key.
SYSTEM SETTINGS Fax Receive Settings The fax reception settings can be enabled or disabled to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Receive Settings] key to configure the settings. Number of Calls in Auto Reception Duplex Reception Setting This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode.
SYSTEM SETTINGS Set the Telephone Number for Data Forwarding When a problem prevents the machine from printing a received fax, the received fax can be forwarded to another fax machine. This setting is used to program the fax number of the destination fax machine. Only one forwarding fax number can be programmed (maximum of 64 digits). System Settings OK Set the Telephone Number for Data Forwarding Enter the dial number of data recipient via the 10-key pad.
SYSTEM SETTINGS Fax Output Settings These settings are used to select the number of copies and output tray for received faxes. When a finisher is installed, the output tray and stapling can be selected. Touch the key of the desired output tray. Open the number of copies screen with the key. Enter number of copies to be printed with the numeric keys and touch the [OK] key. When a finisher is installed, enter the number of copies and then touch the keys for the desired staple position and paper size.
SYSTEM SETTINGS Fax Polling Security The following settings are for regular polling memory using the Public Box. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Polling Security] key to configure the settings. Note that these settings do not apply to F-code polling memory.
CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorised service representative. System settings Descriptions of system settings similar to the following example appear in this manual.
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. Fusing unit • When removing misfed paper, do not touch or damage the transfer belt. • Carefully pull the paper out without tearing it. • A misfeed may have occurred inside the machine. Check carefully and remove the misfeed. Transfer belt • If the paper tears, be sure to remove all pieces from the machine.
TROUBLESHOOTING PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞ (1)-(2): page 8-3, (3)-(9): page 8-4, (10): page 8-5 (1) (2) (3) (10) (4) (5) (6) (7) (8) (9) (1) Original misfeed (2) Paper misfeed in the output area Open the document feeder cover and remove the misfed originals.
TROUBLESHOOTING (3) Paper misfeed in the fusing unit (6) Paper misfeed in the bypass tray Rotate knob and remove the misfed paper. Remove the misfed paper. If the misfed paper is inside the fusing area, press down on the green part to tilt the fusing unit down toward you. (7) Paper misfeed in tray 1 to tray 4 (side) The misfeed may have occurred inside the machine. Check carefully and remove it. Rotate knob and remove the misfed paper. Caution The fusing unit area is hot.
TROUBLESHOOTING (10) Paper misfeed in the finisher Open the front cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Turn roller rotating knob in the direction of the arrow to remove the misfed paper. Make sure that there is no misfed paper in the machine.
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops. 2 Lower the staple case release lever and remove the staple case. Pull the staple case out to the right. 3 Raise the lever at the front end of the staple case and remove the jammed staple. Remove the leading staple if it is bent.
TROUBLESHOOTING Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. 7 Gently slide the finisher back to the right until it locks into its original position. Close the cover.
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8 • Auto selection of the colour mode does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8 • Image rotation does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Image rotation does not take place. Two-sided copying does not take place. The paper size of a tray cannot be set. Point to check Solution Did you select the paper size or copy ratio manually? Copy using automatic paper selection and automatic ratio selection. Are you copying using settings that do not allow rotate copying? Rotate copying can generally be combined with other special modes, however, some combinations are not possible.
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem The image is too light or too dark. Point to check Solution Is the image too light or too dark? Select an appropriate exposure mode for the original being copied and adjust the exposure level manually. Has an appropriate exposure mode for the original type been selected? Select one of the following modes depending on the original type. • Text Use this mode for regular text documents. • Text/Prtd.
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11 • Colour printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13 • Two-sided printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Printing does not take place. Point to check Solution Is the IP address selected correctly? (Windows) If the machine does not have a permanent IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes. Print the "All Custom Setting List" in the system settings and check the IP address of the machine. If the IP address has changed, change the port setting in the printer driver.
TROUBLESHOOTING Problem Printing does not take place. Point to check Solution Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask the administrator of the machine to configure an appropriate time in "I/O Timeout".
TROUBLESHOOTING Problem Point to check Solution Direct printing of a file in a shared folder on a computer is not possible. Is "IPsec Settings" enabled on the machine? When "IPsec Settings" is enabled in the system settings (administrator), direct printing of a file in a shared folder may not be possible in some computer environments. For information about "IPsec settings", consult your adminstrator.
TROUBLESHOOTING Problem Part of the image is cut off. The image is upside down. Point to check Solution Does the paper size specified by the job match the size of paper loaded in the tray? Make sure that the paper size setting matches the size of paper loaded in the tray. The paper size setting is selected as follows: Windows: On the [Paper] tab of the printer driver. If [Fit to Paper Size] is selected, check the loaded paper and the paper size setting. Macintosh: In the [Page Setup] menu.
TROUBLESHOOTING Problem Many nonsense characters are printed. Point to check Solution Is your computer or the machine in an unstable state? If little free space remains in the memory or hard drive of your computer, or many jobs have been spooled on the machine and it has little free memory remaining, printed text may turn into nonsense characters. In this situation, cancel printing, restart your computer and the machine, and try printing again.
TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18 • The transmitted fax prints out blank at the receiving side. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-19 • The transmitted fax is reduced by the receiving fax machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Transmission does not take place. Point to check Solution Is the telephone line connected securely? Check the telephone line socket, the wall socket, and any extension adapters to make sure that all connections are secure. ☞ SIDE AND BACK (page 1-7) Is the correct dial mode set for your line? Ask your administrator to verify that "Dial Mode Setting" is set correctly for the line you are using.
TROUBLESHOOTING Problem Transmission does not take place. The transmitted fax prints out blank at the receiving side. The transmitted fax is reduced by the receiving fax machine. Point to check Solution Does the job status screen (completed jobs) or a transaction report indicate that the transmission was not successful? Perform the transmission again.
TROUBLESHOOTING Problem Transmission does not begin at the specified time. Point to check Solution Is the machine's clock set to the correct time? Set the clock to the correct time. ➞ System Settings > "Default Settings" > "Clock" Is a transmission in progress? If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission is finished.
TROUBLESHOOTING Problem The machine does not begin fax reception. Point to check Solution Has the reception mode been set to "Manual Reception" in the system settings? When the reception mode is set to "Manual Reception", the machine will not receive faxes automatically. To have the machine receive faxes automatically, set the reception mode to "Auto Reception".
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check A one-touch individual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-23 • An address cannot be specified.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-24 • Mode cannot be selected.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Transmission does not take place. An address cannot be specified. Point to check Solution Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limit cannot be transmitted. Check with your administrator. Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.
TROUBLESHOOTING Problem The received image file cannot be opened. Point to check Solution Does the viewer program used by the recipient support the format of the received image data? The recipient may be able to open the file if you change the file type and compression mode selected at the time of transmission. Use a software program that is capable of opening the selected file type and compression mode.
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smaller than the actual original size? Set the scan size to the actual original size. If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
TROUBLESHOOTING Problem Point to check Solution The [COLOUR START] key indicator is not lit. Are Internet fax or fax destinations included? If Internet fax or fax destinations are included in the destinations, only the [BLACK & WHITE START] key can be used. JPEG was selected for the file type but the file was created as a TIFF file.
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check A one-touch individual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-29 • A filed data can not be printed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-29 • A job cannot be stored in a custom folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem A job cannot be stored in a custom folder. Point to check Solution Do custom folders appear in "Folder Information"? (When printing) Click the [Get Folder Name] button in the document filing save screen of the printer driver to call up the custom folders that have been created on the machine. Does the custom folder have a password? Enter the password configured in the machine in the document filing save screen.
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32 • The operation panel cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32 • Printing is not possible or stops during a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings. Check with your administrator. The operation panel cannot be used.
TROUBLESHOOTING Problem Point to check Solution The operation panel cannot be used. Does the message "Call for service. Code:xx-xx*." appear in the touch panel? *Letters and numbers appear in xx-xx. Make sure that the LINE indicator is not lit and that the DATA indicator is not blinking or lit and then switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds and then switch the main power switch and the [POWER] key ( ) back on in that order.
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem The original misfeeds (automatic document feeder). The paper misfeeds. Point to check Solution Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line. Is the original a long original? When using the automatic document feeder to scan a long original, set the scan size to [Long Size]. (Note that long originals cannot be copied using the copy function.
TROUBLESHOOTING Problem The paper misfeeds. Paper does not feed from the paper tray. The image on paper is skewed. The automatic document feeder does not operate. Point to check Solution Is A5 (5-1/2" x 8-1/2") size paper loaded? Load A5 (5-1/2" x 8-1/2") size paper in tray 1 (the first tray), in tray 2 (the second tray), or in the bypass tray. When loading A5 (5-1/2" x 8-1/2") size paper, place the paper in the horizontal (A5R (5-1/2" x 8-1/2"R)) orientation.
TROUBLESHOOTING Problem Smudges appear on printed output. Toner does not adhere well or creases appear in the paper. Point to check Solution Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
TROUBLESHOOTING Problem Point to check Solution Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? A cover or insert is not printed on the specified paper. Has the paper type been set correctly? • Trays 1 to 4: Load the paper with the front side facing up*. • Bypass tray: Load the paper with the front side facing down*. * When the paper type is "Pre-Printed" or "Letter Head", load the paper in the opposite way.
TROUBLESHOOTING Problem Point to check Stapling does not take place. Does a message appear instructing you to add staples? Replace the staple cartridge. Do not forget to replace the staple case. ☞ "REMOVING STAPLE JAMS" (page 8-6) Is a different width of paper mixed in? Stapling is not possible when paper of different widths are mixed together. To perform mixed size stapling, use paper of the same width and select the [Same Width] setting.
TROUBLESHOOTING Problem Point to check Solution Punching does not take place. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator. The stapling position or punch position is not correct. Is the stapling position set correctly? Check the stapling position setting. ☞ 2. COPIER "OUTPUT" (page 2-34) Are the punching positions set correctly? Check the punch position settings. ☞ 2.
Operation Guide MODEL: MX-2301N MX2301-GB-Z1