MODEL: MX-FXX1 Facsimile Guide
TABLE OF CONTENTS USING THE DOCUMENT GLASS FOR TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 • USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE . . . . . . 34 ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 BEFORE USING THE MACHINE AS A FAX TRANSMISSION USING THE SPEAKER . . . . . . . . . 36 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . . . .
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . 82 7 FAXING THIN ORIGINALS (Slow Scan Mode). . . . . 84 CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . . . 112 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 • MAKING AND RECEIVING PHONE CALLS . . . 113 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) . . . . . .
ABOUT THIS MANUAL Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. IMAGE SEND DOCUMENT FILING Internet Fax Fax COPY Ready to send.
BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (1) (2) (3) (4) (5) (6) (7) DOCUMENT FILING IMAGE SEND COPY Ready to send. Scan Address Book Resend Speaker Internet Fax Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem.
(14) (15) This shows the currently selected fax reception mode and the amount of free memory remaining. key When "Hold Setting for Received Data Print" is enabled, this appears when a fax has been received. Touch this key to open a password entry screen. Enter the set password to print the received fax.
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (9) (1) CCC CCC 0123456789 (2) (3) 5 10 15 Condition Settings (10) Cc To AAA AAA BBB BBB CCC CCC DDD DDD (4) Address Review (5) Address Entry EEE EEE FFF FFF (6) Global Address Search GGG GGG HHH HHH (7) Sub Address III III JJJ JJJ (11) 2 Frequent Use (8) 1 ABCD EFGHI JKLMN OPQRST UVWXYZ (12) Sort Address (13) (1) This shows the destination that has been selected.
Destinations stored for the network scanner and Internet fax functions are indicated by a different icon. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 16) • System Settings: Address Book This is used to store fax numbers in one-touch keys. • System Settings (Administrator): The Number of Direct Address Keys Displayed Setting This is used to change the default setting for the number of one-touch keys displayed in the address book screen.
Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Change the mode. COPY IMAGE SEND DOCUMENT FILING Ready to send. Scan Address Book Resend Speaker Internet Fax Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto A4 Change to fax mode.
Special mode settings Scan Internet Fax Fax Address Book Original Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes Scan: USB Mem. Scan Auto A4 Send: PC Scan Touch the [Special Modes] key to select special modes such as timer transmission and the erase function. Auto File Quick File Auto Reception Fax Memory:100% Enter the destination fax number Ready to send.
Begin transmission Scan the original and send the fax. Transmission begins If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key ( ). (2) When scanning is finished, replace the original with the next original. (3) Press the [BLACK & WHITE START] key ( ). (4) Repeat steps (2) and (3) until all originals have been scanned. (5) Touch the [Read-End] key.
2 ENTERING DESTINATIONS This chapter explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number.
RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key. This is called "group dialling".
RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Scan 1 Internet Fax Fax Address Book Original Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto Scan: A4 PC Scan Send: Touch the [Address Book] key. Auto File Quick File Auto Reception Fax Memory:100% (3) 5 10 15 Condition Settings Select the destination.
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). 5 10 15 Condition Settings Address Review 1 Touch the [Address Review] key.
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the mode or in the address book screen. Scan Address Book Direct TX 1 Internet Fax Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto A4 Send: PC Scan key. This can be done in the base screen of fax Touch the key.
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (2) 5 10 15 Condition Settings AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 1 Cc To 1 2 Frequent Use ABCD EFGHI JKLMN OPQRST (1) Touch the [Address Book] key in the base screen.
(2) To Condition Settings Address Review Search Again Select the destination. (1) (1) Touch the key of the desired destination. Cc If no names are found that match the search letters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Detail XXX XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 XXX DDD 0687654321 XXX EEE 0676543210 XXX FFF 0601234567 1 2 Address Book (2) Touch the [To] key.
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book 1 Resend Speaker Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto A4 Touch the [Resend] key.
CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
3 BASIC TRANSMISSION METHODS This chapter explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
System Settings (Administrator): Quick On Line Sending This is used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission (reserved and then transmitted). To fax thick originals or pages of a book, use the document glass. The transmission will be reserved after all pages are scanned (memory transmission).
PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated. Transmission A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) image is transmitted.
TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted.
WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled. Wait briefly and then try sending the fax again. To cancel transmission... Cancel the transmission from the job status screen.
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray. Scan Internet Fax Address Book Direct TX 2 Place the originals face up in the document feeder tray with the edges aligned evenly. Original Fax USB Mem.
• Only one destination can be entered. • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Press the [BLACK & WHITE START] key ( ). 3 Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key ( ). Repeat until all originals have been scanned. 4 If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure 5 A beep sounds. Open the automatic document feeder and remove the original.
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
5 10 15 Condition Settings Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review 3 Enter the destination fax number (2) (3) 1 2 Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. JKLMN OPQRST UVWXYZ Sort Address • Only one destination can be entered.
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the document glass is used, only one page can be transmitted. 1 (3) Telephone mode.
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
(3) Enter the destination fax number (2) CCC CCC 0123456789 5 10 15 Condition Settings Address Review Pause Next Address Cc To AAA AAA BBB BBB CCC CCC DDD DDD 1 2 Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destination is specified.
Check the destinations and then touch the [OK] key. OK Address Review 001 CCC CCC 002 KKK KKK 003 LLL LLL 004 MMM MMM 005 NNN NNN 006 OOO OOO 007 PPP PPP 008 QQQ QQQ 009 RRR RRR 010 SSS SSS 011 TTT TTT 012 UUU UUU 1 2 4 To Cc To cancel a specified destination... Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 18) Press the [BLACK & WHITE START] key ( ).
Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS 1 Print Job 2 Scan to Fax Job Pages Touch the [Complete] key.
Resend to unsuccessful destinations. OK Detail Broadcast0001 Address Start Time Status 002 DDD DDD 10:01 04/01 NG00000 010 EEE EEE 10:10 04/01 NG00000 (1) Touch the [Failed] tab. Retry 1 (2) Touch the [Retry] key. 1 File Failed All Destinations (1) (2) 4 • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used. Not using document filing You will return to the base screen with the unsuccessful destinations entered.
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Address Book Internet Fax Original Fax USB Mem. Scan Auto Scan: Auto (2) Sub Address Resolution Standard (3) Address Review Special Modes Auto Reception Fax Memory:100% [Original] key Touch this key to set the scan size, send size, and orientation of the original, and select 2-sided scanning settings.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Scan Internet Fax Address Book Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Direct TX 1 Fax Original Front and back are sent as two pages USB Mem. Scan Auto A4 PC Scan Send: Touch the [Original] key.
SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce Transmission) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax Address Book Direct TX Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem.
Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Scan Internet Fax Address Book Original USB Mem.
OK Fax/Original Scan Size B5 4 Touch the [OK] key. 100% Send Size Auto Image Orientation 2-Sided Booklet 2-Sided Tablet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed.
Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 64 mm to 432 mm (2-1/2" to 17"), and the height can be from 64 mm to 297 mm (2-1/2" to 11-5/8"). Scan Internet Fax Address Book 1 Fax Original USB Mem.
OK Fax/Original Touch the [OK] key. The specified size appears in the [Scan Size] key. Scan Size X420 Y297 5 Send Size Auto Image Orientation 2-Sided Booklet 2-Sided Tablet • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width 800 mm (31-1/2")). In this case, touch the [Long Size] key in the screen of step 3.
Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
(1) (2) OK Fax/Original Scan Size Auto 141% Send Size A4 A3 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. 4 Image Orientation 2-Sided Booklet 2-Sided Tablet (2) Touch the [OK] key. The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Scan Internet Fax Address Book Original Direct TX 1 Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto A4 Send: PC Scan Auto Touch the [Exposure] key. The current exposure setting appears to the right of the [Exposure] key. File Quick File Auto Reception Fax Memory:100% (1) (2) (3) OK Fax/Exposure Select the exposure.
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Scan Address Book 1 Internet Fax Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto A4 Send: PC Scan Auto Touch the [Resolution] key. The current resolution setting appears to the right of the [Resolution] key.
Resolution settings Resolution When to select Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines. The original will be scanned at twice the resolution of the [Standard] setting. Super Fine Select this setting when your original has intricate pictures or diagrams. A higher-quality image will be produced than with the [Fine] setting.
4 FAX RECEPTION This chapter explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Address Book Internet Fax Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Direct TX USB Mem.
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. Beep The machine rings and fax reception begins automatically. A beep sounds when reception ends. 1 • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Scan Internet Fax Fax Address Book Original Speaker Volume Exposure Auto Resolution Standard Address Review Special Modes Scan: Speaker Resend USB Mem.
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received fax To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.) • The format of the forwarded file is TIFF-F.
5 SPECIAL MODES This chapter explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens. After selecting special mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of fax mode.
Special modes menu (2nd screen) OK Fax/Special Modes (1) Transaction (2) Report (3) (4) Memory Box Own Name Select 2 Polling 2 ☞ Special modes menu (1st screen) (page 60) (1) [Transaction Report] key (3) ☞ CHANGING THE TRANSACTION REPORT PRINT [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE CONDITION FOR A SINGLE TRANSMISSION (page 125) (2) POLLS YOUR MACHINE (Polling Memory) (page 91) [Own Name Select] key (4) ☞ TEMPORARILY CHANGING THE SENDER [Polling] key ☞ CALLING A FAX MACH
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2" x 11") size documents are distributed to branch offices in various regions once a month.
USING A PROGRAM TO SEND A FAX Place the original. 1 Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ Special modes menu (1st screen) (page 60) (1) Retrieve the stored program. (2) Program (1) Touch the desired program key. OK (2) Touch the [OK] key.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key.
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here. Shadows appear in the image. No shadows appear.
5 10 15 Condition Settings 4 Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review Enter the destination fax number (2) (3) 1 2 Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key.
TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
(2) Select Dual Page Scan. (3) (1) Touch the [Special Modes] key. OK Fax/Special Modes ☞ SPECIAL MODES (page 60) Program 2 Dual Page Scan Erase Mixed Size Original File 10 15 Condition Settings Slow Scan Mode (3) Touch the [OK] key.
Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. 6 Configure Read-End The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. • To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Centre Erase" and "Edge + Centre Erase" cannot be used.
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
(1) (2) Set the time with the (3) (1) Specify the day. OK Fax/Special Modes OK Cancel Timer Day of the Week --- If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Time 10 00 hh. keys. (2) Specify the time (hour, minute) mm. Select the time in 24-hour format. 3 (3) Touch the [OK] key. When this screen is opened, the setting will show the current time.
• The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • Only one timer polling operation can be stored at once. If you wish to poll multiple machines, store a serial polling timer operation. • If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission is finished. • Other operations can be performed after a timer transmission is set up.
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission 1 1 2 Landscape-oriented originals 2 Transmission 1 1 2 2 Place the original. When placing the originals, orient them as shown below. Originals Document feeder tray Document glass Place the originals face up.
(2) Select 2in1. (3) (1) Touch the [Special Modes] key. OK Fax/Special Modes ☞ SPECIAL MODES (page 60) Program 2 (2) Touch the [2in1] key so that it is highlighted. 1 Timer Scan Quick File Internet Fax Address Book (3) Touch the [OK] key. Slow Scan Mode Mixed Size Original File 2 Card Shot 2in1 Job Build 3 Dual Page Scan Erase Fax Original USB Mem.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key.
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Front Transmission Back Example of an A4 (8-1/2" x 11") size portrait scan transmission Example of an A4 (8-1/2" x 11") size landscape scan transmission When using card shot, the original must be scanned on the document glass. Place the original (card) face down on the document glass.
(1) (B) (A) Specify the original size. (2) (1) Enter the original size. OK Fax/Special Modes X 86 (25~210) mm Y 54 (25~210) mm • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the image size to the send size, touch the [Fit to Send Size] key.
Press the [BLACK & WHITE START] key ( ) to scan the front of the card. 5 To cancel scanning... Press the [STOP] key ( ). Turn the card over so that the back is face down, and press the [BLACK & WHITE START] key ( ) to scan the back of the card. 6 Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure. To cancel scanning... Press the [STOP] key ( ). Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start].
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder. When scanning originals that are separated into sets, scan the set that has the first page first.
5 10 15 Condition Settings 3 Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review Enter the destination fax number (2) (3) 1 2 Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key.
Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End 6 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
5 10 15 Condition Settings 3 Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review Enter the destination fax number. (2) (3) 1 2 Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key.
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. Adjust the document guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed.
5 10 15 Condition Settings 3 Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review Enter the destination fax number. (2) (3) 1 2 Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key.
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 01/APR/2006/Sat 3:00 PM AAAAA FAX No. 0123456789 P.001/001 (1) (1) (2) (3) (4) (2) (3) (4) Date, time: The date and time of transmission. Sender name: The sender name programmed in the machine.
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key. ☞ Special modes menu (2nd screen) (page 61) (1) Cancel Own Name Select Select the sender information. (2) (1) Touch the desired sender information key. OK (2) Touch the [OK] key.
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission. Transmission (3) The fax is received. (2) The previously prepared document is transmitted.
5 10 15 Condition Settings Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review Enter the destination fax number. (2) (3) 1 2 Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key.
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). (3) Telephone mode. 5 10 15 Condition Settings Speaker Volume 1 Enter the destination fax number. (1) To (1) Touch the [Speaker] key.
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. (1) Requests fax transmission.
SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Memory Box - Data Store Memory Box List Original Scan: Exposure Auto Resolution Standard Auto A4 Send: Auto Select image settings and special modes. Special Modes 6 Auto Reception Fax Memory:100% • The following functions can be selected: Erase, Dual Page Scan, 2in1, Card Shot, Job Build, Mixed Size Original, Slow Scan Mode, Own Name Select. • To return to the screen of step 4, touch the [Memory Box List] key. Press the [BLACK & WHITE START] key ( ). Scanning begins.
PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the Public Box for polling transmission, follow the steps below to print the document. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ Special modes menu (2nd screen) (page 61) Confidential Reception Polling Memory 2 Data Store Touch the [Print Data] key.
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ Special modes menu (2nd screen) (page 61) Confidential Reception Polling Memory 2 Data Store Touch the [Delete Data] key. Exit Memory Box Print Data Print Data Delete Data Back Memory Box - Delete Data Touch the [Public Box] key.
6 PERFORMING F-CODE COMMUNICATION This chapter explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication.
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box. After you have created a memory box, inform the other party of the sub-address and passcode of the box.
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print an F-code confidential fax, the print passcode must be entered.
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. (3) 5 10 15 Condition Settings Enter the destination fax number.
PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. The machine rings and the fax is received. Beep A beep sounds when reception ends. 1 Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". 5 Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen. You can touch the [Cancel] key to return to step 4. 6 Press the [BLACK & WHITE START] key ( ). • The confidential fax is automatically given priority in the print job queue.
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
(3) 5 10 15 Condition Settings Enter the destination fax number. (2) (1) Touch the [Address Book] key in the base screen. Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ 1 2 Address Review Frequent Use ABCD EFGHI (2) Touch the one-touch key of the desired destination. If the destination is not stored in the address book, enter the fax number with the numeric keys.
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place. The document to be transmitted must be scanned into an F-code polling memory box.
Confidential Reception Polling Memory 3 Data Store Touch the [Data Store] key. Exit Memory Box Print Data Print Data Delete Data Back Memory Box - Data Store Public Box 4 Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 Box 11 Box 12 Touch the key of the F-code memory polling box. 1 2 (1) (2) OK Memory Box - Data Store 5 Specify the number of polling times. (1) Touch the key for the desired number of times.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key. 7 To cancel scanning... Press the [STOP] key ( ) while the original is being scanned.
PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ Special modes menu (2nd screen) (page 61) Confidential Reception Polling Memory 2 Data Store Touch the [Print Data] key.
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce phone costs.
(3) 5 10 15 Condition Settings Enter the destination fax number. (2) Cc To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ 1 2 Address Review Frequent Use ABCD EFGHI (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is not stored in the address book, enter the fax number with the numeric keys.
RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
7 USING AN EXTENSION PHONE This chapter explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone. 1 Signal the machine to start fax reception. 2 Press on the keypad of the extension phone. Replace the extension phone.
8 CHECKING THE STATUS OF FAX JOBS This chapter explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears. Reserved transmissions and received faxes are referred to as jobs here.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. 3 (1) (1) AAA AAA (2) 10:22 04/01 000/004 Waiting (3) Indicates the number (position) of the job in the job queue. (4) (6) Status Message Mode icon This indicates the type of job. In the completed jobs screen, a colour bar indicating black & white will appear next to the icon.
• Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. (The received fax is being held by the print hold function.) "Printed" The received fax has been printed. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations / Total destinations OK" Broadcast transmission or serial polling completed.
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below. Fax reception jobs While a fax is being received, "Receiving" appears in the job queue screen. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). OK Detail Broadcast0001 Progress: Fax No.
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS 1 Print Job 2 Scan to Fax Job Pages Select the fax job that you wish to cancel.
• When a reserved fax job is cancelled, "Stopping" appears and the job is put on stop-wait. When the stop-wait job reaches the top of the job queue, it is deleted. • If you cancel a fax job in progress, touch the [Yes] key to confirm the cancellation.
GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key. JOB STATUS 1 Print Job 2 Scan to Fax Job Pages Select the fax job to which you wish to give priority.
PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT 9 This chapter explains how to print out and check the results of transmissions and receptions. TRANSACTION REPORT A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The conditions for printing a transaction report can be changed. The conditions can also be changed for only a single transmission.
CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow the steps below to select the condition for printing a transaction report. When the transmission is finished, your setting will be cleared. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Transaction Report] key.
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode.
IMAGE SENDING ACTIVITY REPORT You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 transactions. You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200, or at a specified time (once a day only).
10 IF THE MACHINE IS MOVED This chapter explains connections and changes to settings that are necessary in the event that the machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the machine is moved to a different location or the fax number changes, check the following items and change the following settings: Telephone line connection, telephone line type setting, check the main power, check the date and time, change your sender fax number setting.
MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION When the main power indicator on the operation panel is lit, the main power is on. If the main power indicator light is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel. If the fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the main power switch in the "on" position.
CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute. If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set.
Facsimile Guide MODEL: MX-FXX1 MX7000-GB-FAX-Z1
