MODEL: MX-B350W MX-B450W DIGITAL MULTIFUNCTIONAL SYSTEM User's Manual Click to jump to the table of contents of the desired chapter.
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. The following explanation assumes that Adobe Acrobat Reader is being used (Some buttons do not appear in the default state.). (1) (2) (3) (4) (5) (6) (1) (4) Return to top page button (2) (5) Back one page button Title button Displays the page of the title indicated by the button. Displays the previous page.
ABOUT OPERATION MANUAL This manual explains how to use the MX-B350W/MX-B450W digital multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows® 10.
DIFFERENCES BETWEEN MODELS This manual covers the following models. Model Copy Speed FAX Function Wireless LAN MX-B350W 35CPM Yes Yes MX-B450W 45CPM Yes Yes AB series (metric) and inch series references Both specifications are quoted where applicable. Although AB series size indications are shown on the operation panel of this manual, inch series indications are displayed on the inch series machines.
BEFORE USING THE MACHINE MAINTENANCE BEFORE USING THE MACHINE PART NAMES AND FUNCTION . . . . . . . . . . . . . . . 1-2 • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 • INTERIOR, SIDE AND BACK . . . . . . . . . . . . . . • AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . 1-3 • OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . 1-5 PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . 1-7 DISPLAY . . . . . . . . . . . . . .
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BEFORE USING THE MACHINE PART NAMES AND FUNCTION EXTERIOR (1) (6) (7) (2) (8) (1) Output tray (exit tray cabinet) Received faxes and printed papers are delivered to this tray. (2) Automatic document feeder It automatically feeds and scans multiple originals. 2-sided originals can be automatically scanned.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE INTERIOR, SIDE AND BACK (1) (5) (1) (2) (3) (6) (7) Fusing unit Heat is applied here to fuse the transferred image onto the paper. The fusing unit is hot. Take care not to burn yourself when removing a misfeed. (2) LAN connector Connect the LAN cable to this connector when the machine is used on a network. Use a shielded LAN cable. (4) USB port (B type) The machine does not use this connector. (5) Toner cartridge This cartridge contains toner.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) (2) (3) (4) (5) (6) (7) (1) Document feeding cover Open this cover to remove an original misfeed. This cover is also opened to clean the paper feed roller. ► CLEANING THE PAPER FEED ROLLER (page 1-35) (2) Original guides These guides help ensure that the original is scanned correctly. Adjust the guides to the width of the original. (3) Document feeder tray Place the original.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION PANEL This section describes the names and functions of the respective parts of the operation panel. Depending on the country and region, display on the operation panel is divided into symbol type and English display type. (1) (2) (3) (4) (10) (1) Display Shows various messages. ► DISPLAY (page 1-8) (2) [FAX] key / indicator ( ) Press to select fax mode.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE (18) (19) (20) (21) (26) (27) (22) (23) (25) (24) (29) (28) (18) [COMM. SETTING] key ( ) This is used to switch between memory transmission and direct transmission, and to switch between automatic reception and manual reception.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional. However, some models include certain peripheral devices as standard equipment. (As of April, 2018) Product name Product number Description 600-sheet paper feed unit MX-CS14 Additional tray. A maximum of 600 sheets of paper can be loaded into the tray. One paper feed unit can be installed.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE DISPLAY This section explains how to use the display. LEFT MENU AND RIGHT MENU The display on the machine has a right menu containing frequently used settings and a left menu for display of the settings and setting screens of each function. A4 A4 Left Menu Right Menu Left Menu (Example: Copy mode) (3) (1) (2) (3) A4 A4 Displays the selected paper size. (6) (4) (5) (5) Copy ratio display Displays the copy ratio for reduction or enlargement.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Right Menu (1) (7) (8) Connection status display (Models with the wireless LAN function only) Displayed when wireless LAN is on. Wireless infrastructure mode: Connecting Wireless infrastructure mode: Not connected Wired + wireless access point mode Connection failure of wireless LAN device inside machine (9) (2) Number of copies display Shows the number of copies set. (3) Function display Shows the basic functions of each mode.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Data notification indicator and error indicator The data notification indicator and the error indicator lights solidly or blinks to indicate the status of the machine. Error indicator (red) Data notification indicator (green) Pattern 1 Pattern 2 Solidly Errors that do not stop machine operation, such as almost out of toner. Job in progress, such as paper feeding or output. Ready state or other state where jobs can be accepted.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE TURNING ON THE POWER This section describes how to turn on/off the machine's power and how to restart the machine. The power switch is located on the left side of the machine. Turning on the power Turn the main power switch to the " " position. Turning off the power Turn the main power switch to the " " position. Restart the machine Turn the main power switch off and then on.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Eco ECO FUNCTIONS OF THE MACHINE These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes. Function Description Page AUTO POWER SHUT-OFF MODE If no operations take place, this mode will turn off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PREHEAT MODE This mode lowers the temperature of the fusing unit and makes the machine wait in low power consumption state. Preheat mode will activate when the set duration of time elapses in waiting status without executing a job. Compared to Auto Power Shut-Off Mode, the amount of energy saved is less and the wakeup time is shorter. In preheat mode the display turns off.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USER AUTHENTICATION MODE When user authentication mode is enabled, a count is kept of the pages printed by each account. The page counts can be viewed in the display. Users that can transmit faxes (up to 30) can be established and transmission time and other information can be tracked for each account. The User Usage List (page 7-16) can be printed out which shows the time used for transmission and pages transmitted by each account.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN IN THE MACHINE The structure of the machine and the software are designed to allow all people to use the machine with ease. UNIVERSAL DESIGN RELATED TO OPERATION Grip handle on paper trays The grip-type handles allow easy use from above or below. By simply placing your hand on a handle and gently pulling forward, a tray can be withdrawn. The trays can be manipulated in a natural manner.
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN FEATURES The machine has design features and settings that are compatible with universal design. Easy-to-use user interface • Multi-language display The language used in the display can be changed to another language such as English or French. Select the desired language in "System Settings (administrator)" → [Operation Setting] → [Language Setting].
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER IMPORTANT POINTS ABOUT PAPER NAMES AND LOCATIONS OF TRAYS Bypass tray Tray 1 Tray 2 (when a 600-sheet paper feed unit is installed) APPLICABLE PAPER TYPES This section describes paper types that can be used and those that cannot be used. All types of paper other than plain paper are referred to as special media. • Various types of paper are commercially available, some of which cannot be used on the machine.
BEFORE USING THE MACHINE►LOADING PAPER Useable paper Specifications of plain paper, heavy paper and thin paper Plain Paper Heavy paper Thin paper Plain Paper 1 60 g/m2 to 89 g/m2 (16 lbs. bond to 24 lbs. bond) Plain Paper 2 90 g/m2 to 105 g/m2 (24 lbs. bond to 28 lbs. bond) Heavy paper 1 106 g/m2 to 176 g/m2 (28 lbs. bond to 65 lbs. cover) Heavy paper 2 177 g/m2 to 220 g/m2 (65 lbs. cover to 80 lbs.
BEFORE USING THE MACHINE►LOADING PAPER Types of paper that can be set in each tray • For detailed information on the sizes and types of paper that can be loaded into each tray of the machine, see "SPECIFICATIONS" in the "Start Guide". • Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest authorised service representative.
BEFORE USING THE MACHINE►LOADING PAPER Setting orientation of the print side The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and "Pre-Printed", set the paper in the reverse orientation. Place with the print side facing the direction indicated below.
BEFORE USING THE MACHINE►LOADING PAPER TRAY 1 - 2 A maximum of 500 sheets of paper from size A6 to A4 (5-1/2" x 8-1/2" to 8-1/2" x 11") can be loaded into tray 1. (150 sheets when the paper is A6) A maximum of 600 sheets of paper from size A5 to A4 (5-1/2" x 8-1/2" to 8-1/2" x 14") can be loaded into tray 2. If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "TRAY SETTINGS (page 1-29)".
BEFORE USING THE MACHINE►LOADING PAPER 2 Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded. B The guide plates A and B are slidable. Squeeze the separator plate lever and slide to the desired paper size. Adjust to the non-standard paper size so that the paper will not be too loose or too tight. A • When loading 8-1/2" x 14" paper in tray 2, remove divider plate A.
BEFORE USING THE MACHINE►LOADING PAPER Insert the paper into the tray. 4 Load the paper with the print side facing up. The stack must not be higher than the indicator line (Tray 1: maximum of 500 sheets (Maximum of 150 sheets of A6 paper), tray 2: maximum of 600 sheets). • • • • • If a paper misfeed occurs, turn the paper over and/or around, and reload. If the paper is curled, fix the curl before loading the paper. Adjust the divider plate so that there is no gap between the paper and divider plate.
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER INTO THE BYPASS TRAY Use the bypass tray for printing on plain paper, envelopes, label sheets, and other special media. Up to 50 sheets of paper can be loaded (Heavy paper weighing between 106 g/m2 and 256 g/m2 (28 lbs. bond and 80 lbs. Cover): 20 sheets, and envelope: 10 sheets) for continuous printing, just like operation using other trays.
BEFORE USING THE MACHINE►LOADING PAPER Important points when using envelopes • Do not print on both sides of an envelope. This may result in misfeeds or poor print quality. • Restrictions apply to some types of envelopes. For more information, consult a qualified service technician. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure. • Fold the flap of the envelope and make a sharp crease at the fold. A misfeed may occur if the flap is up.
BEFORE USING THE MACHINE►LOADING PAPER Fusing unit pressure adjusting levers In some cases damage to the envelopes or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position" to the "lower pressure position". Follow the procedure on the this page. 1 Open out the side cover.
BEFORE USING THE MACHINE►LOADING PAPER Be sure to return the levers to the "normal pressure position" before printing or copying on paper other than envelopes. Otherwise, fusing problems, paper misfeeds, or equipment failure may occur. The fusing unit is hot. Take care not to burn yourself when operating the fusing unit pressure adjusting levers. Loading paper Open the bypass tray and the extension tray. 1 Do not place heavy objects on the bypass tray or press down on the tray.
BEFORE USING THE MACHINE►LOADING PAPER Set the bypass tray guides correctly to the width of the paper. 4 Adjust the bypass tray guides so that they slightly contact the loaded paper. • Do not forcefully push in paper that you are loading. This may cause misfeeds. • If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.
BEFORE USING THE MACHINE►LOADING PAPER TRAY SETTINGS These programs are used to change the paper size and type setting of a tray, and auto tray switching. Changing the paper size setting of a tray If the size of the loaded paper is different from the size shown in the display, follow the steps below to change the paper size setting of the tray. The paper size setting cannot be changed during copying, printing, fax printing (when the fax option is installed), or when a misfeed has occurred.
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL HOW TO PLACE THE ORIGINAL SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL Place the original in the automatic document feeder. Depending the type and status of the original, use the document glass. Follow the instructions to select the method for placing the original. To place it in the automatic document feeder, see "AUTOMATIC DOCUMENT FEEDER (page 1-30)".
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL Allowed original sizes Minimum original size Maximum original size Standard size 105 mm (longitudinal) × 148 mm, or A6 5-1/2" (longitudinal) × 8-1/2" (transversal) Non-standard size (Minimum size that can be specified manually) 105 mm (longitudinal) × 140 mm (transversal) 4-1/4" (longitudinal) × 5-1/2" (transversal) Business card 51 mm (longitudinal) x 89 mm (transversal) 2" (longitudinal) x 3-1/2" (transversal) Standard size 210 mm (longitudinal) × 297
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL DOCUMENT GLASS This section describes the steps for setting the original on the document glass. • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder.
BEFORE USING THE MACHINE►MAINTENANCE MAINTENANCE This section explains how to check the total count or toner remaining, adjust the display contrast, clean the machine, and replace the toner cartridge. CHECKING THE TOTAL OUTPUT COUNT AND TONER REMAINING To check the total number of pages output in copy, print, and fax modes hold down the [COPY] key ( ) when the machine is in the standby state. The counts will appear while the key is held down. The total output count can be used as a guideline for cleaning.
BEFORE USING THE MACHINE►MAINTENANCE REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result. Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine. These may degrade or discolour the housing.
BEFORE USING THE MACHINE►MAINTENANCE SCANNING AREA If black lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). Open the automatic document feeder and clean the document scanning area on the document glass with the soft cloth.
BEFORE USING THE MACHINE►MAINTENANCE REPLACEMENT OF TONER CARTRIDGE Always replace the toner cartridge after the "Change the toner cartridge." message appears. You should keep one set of replacement toner cartridges on hand so that you can replace a toner cartridge immediately when toner runs out. Replacement message When this message appears, prepare a toner cartridge for replacement. Toner Low. (Do not replace cartridge until requested.
BEFORE USING THE MACHINE►MAINTENANCE 1 Open the front cover. 2 Pull the toner cartridge toward you. Gently pull out the toner cartridge horizontally. If the cartridge is pulled out abruptly, toner may spill out. Hold the toner cartridge with both hands as shown and slowly pull it out of the machine. 3 Take out a new toner cartridge from its package and shake it horizontally five or six times. 4 Slowly insert the new toner cartridge on the level. 5 Press in firmly until you hear a "click" sound.
BEFORE USING THE MACHINE►MAINTENANCE Close the front cover. 6 After the toner cartridge is replaced, the machine automatically enters image adjustment mode. Do not open the front cover while this is occurring. • Do not throw a toner cartridge into a fire. Toner may fly and cause burns. • Store toner cartridges out of reach of small children. • If a toner cartridge is stored upright, the toner may harden and become unusable. Always store toner cartridges on their side.
BEFORE USING THE MACHINE►CHARACTER ENTRY CHARACTER ENTRY This section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and group keys, as well as account names, program names, and search characters for the address list. CHARACTERS THAT CAN BE ENTERED Characters that can be entered for names The following characters can be entered: • Up to 36 characters can be entered for a name. However, up to 18 characters can be entered for an account name or sender's name.
BEFORE USING THE MACHINE►CHARACTER ENTRY Characters are entered by pressing the numeric keys on the operation panel. The letters entered with each numeric key are shown below.
COPIER SPECIAL MODES BEFORE USING THE MACHINE AS A COPIER COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . . . 2-3 SELECTING THE PAPER TRAY FOR COPYING . . . 2-4 BASIC PROCEDURE FOR MAKING COPIES COPYING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • USING THE AUTOMATIC DOCUMENT FEEDER FOR COPYING . . . . . . . . . . . . . . . . . • USING THE DOCUMENT GLASS FOR COPYING . . . . . . . . . . . . . . .
COPIER►BEFORE USING THE MACHINE AS A COPIER BEFORE USING THE MACHINE AS A COPIER COPY MODE Press the [COPY] key ( ) on the operation panel to change to copy mode.
COPIER►BEFORE USING THE MACHINE AS A COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. 1 Switch to copy mode. ► COPY MODE (page 2-2) Place the original. 2 3 Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
COPIER►BEFORE USING THE MACHINE AS A COPIER SELECTING THE PAPER TRAY FOR COPYING To change the tray you want to use in order to use the bypass tray or tray 2 (if installed), select "Paper Select" in the right menu of the base screen of copy mode, and press the [OK] key. Press the [ ][ ] keys to select the tray, and press the [OK] key.
COPIER►BASIC PROCEDURE FOR MAKING COPIES BASIC PROCEDURE FOR MAKING COPIES COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR COPYING 1 Place the original in the document feeder tray of the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-30) 2 Check the paper (tray) you want to use for copying, and press the keys for any other settings you want to select.
COPIER►BASIC PROCEDURE FOR MAKING COPIES USING THE DOCUMENT GLASS FOR COPYING 1 2 Place the original on the document glass. ► DOCUMENT GLASS (page 1-32) Check the paper (tray) you want to use for copying, and press the keys for any other settings you want to select. • • • • • • • 3 Paper Select ►page 2-4 2-Sided Copy ►page 2-7 Copy Ratio ►page 2-10 Original ►page 2-11 Exposure ►page 2-8 N-Up ►page 2-19 Card Shot ►page 2-21 Press the [START] key to start copying.
COPIER►BASIC PROCEDURE FOR MAKING COPIES AUTOMATIC DUPLEX COPYING The machine is capable of performing the following type of auto duplex copying. When copying, the machine will automatically turn over the originals and paper, allowing you to make 2-sided copies with ease.
COPIER►BASIC PROCEDURE FOR MAKING COPIES CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE AUTOMATIC ADJUSTMENT OF EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ([Auto] is displayed.) To change the default exposure: In "System Settings (administrator)", select [Copy] → [Default Exposure].
COPIER►BASIC PROCEDURE FOR MAKING COPIES 3 Adjust the exposure of the selected original type. Set "Auto" or "Manual" (5 levels) for the exposure. If needed, adjust the exposure with the [ Guidelines for the exposure level when [Text] is selected for "Exposure/Original Type" 1 to 2: Dark originals such as a newspaper 3: Normal density originals 4 to 5: Originals written in pencil or light coloured text 4 Press the [OK] key. 2-9 ][ ] keys.
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGE/REDUCE Place the original, and press the [ZOOM] key on the operation panel to change to the ratio selection screen. Specifying a ratio from 25% to 400%: Preset ratios/zoom. (When the document feeder is being used, the zoom copy ratio range is 25% to 200%.) 1 Press the [ZOOM] key. ► COPY MODE (page 2-2) Select [Zoom]. 2 Select the ratio with the [ ][ ] keys. 3 To set the ratio in increments of 1%, set a numerical value with the [ ][ ] keys.
COPIER►BASIC PROCEDURE FOR MAKING COPIES SPECIFYING THE SIZE OF THE ORIGINAL When you want to change the original size, select "Original Size" on the right menu and press the [OK] key. Set the orientation and size of the original before scanning the original. Orientation of the original Place the original as shown below. Document feeder abc cba Document glass Specifying the size of the original 1 Select "Original Size" in the right menu of the base screen of copy mode and press the [OK] key.
COPIER►BASIC PROCEDURE FOR MAKING COPIES 5 Specify the original size. (1) Select "X" (width) with the [ ] or [ ] key . (2) Enter the width with the [ ] or [ ] key, then do the same for the length (Y). (3) Press the [OK] key. The original size is set. "Custom" appears in the original size field of the base screen.
COPIER►BASIC PROCEDURE FOR MAKING COPIES MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded into the bypass tray, see "APPLICABLE PAPER TYPES (page 1-17)". For precautions on loading paper into the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-24)".
COPIER►BASIC PROCEDURE FOR MAKING COPIES Specify the paper size. 6 (1) Select "X" (horizontal) or "Y" (vertical) with the [ ][ ] keys. (2) Specify the size of each with the [ ][ ] keys. In "mm", you can specify the size in increments of 1 mm. In "inch", you can specify the size in increments of 1/8 inch. (3) Press the [OK] key. The paper size is set. "Custom" appears in the paper size field of the base screen.
COPIER►CONVENIENT COPY FUNCTIONS CONVENIENT COPY FUNCTIONS OUTPUT SORT SETTING • Sorts the scanned original on a set basis, and outputs them. • Groups the scanned original on a page basis, and outputs them. Auto Sort Enables the sort mode when the original is placed in the automatic document feeder, and enables the group mode when the original is placed on the document glass. Sorts the scanned original on a set basis, and outputs them.
COPIER►CONVENIENT COPY FUNCTIONS 3 Press the [OK] key. • If the memory becomes full while the originals are being scanned, "Memory is full." will appear in the display. To start copying the originals that have been scanned to that point, press the [START]. To cancel the copy job, press the [CA] key. • The auto select setting for the sort function of the automatic document feeder can be changed in "Sort Auto Select" in the system settings (►page 7-17).
COPIER►CONVENIENT COPY FUNCTIONS ID CARD COPY You can copy the front and back sides of ID card onto a page through this function. The layout of the ID card copy, set the "ID Card Setting (page 7-17)" of SYSTEM SETTINGS. Copies Original Front Back Set Horizontally • Set Horizontally: • Set Vertically: 1 2 3 Set Vertically Copies in the horizontal orientation (fixed position), regardless of the paper size. Copies in the vertical orientation (fixed position), regardless of the paper size.
COPIER►CONVENIENT COPY FUNCTIONS RESOLUTION SETTINGS You can adjust the resolution for scanning an original on the document glass or in the auto document feeder, and select high image quality or high speed as appropriate for your needs. 1 Press the [SPECIAL FUNCTION] key ( keys, and press the [OK] key. ), select "Resolution" with the [ ][ ] Select "Document Feeder" with the [ ] [ ] keys and press the [OK] key.
COPIER►SPECIAL MODES SPECIAL MODES To display the Special Modes menu, press the [SPECIAL FUNCTION] key ( and press the [ ][ ] keys to select "Special Modes". ) with the base copy screen displayed, COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER (2-Up / 4-Up COPY) Multiple originals can be copied onto a single sheet of paper in a selected layout pattern.
COPIER►SPECIAL MODES 4 4-Up Pattern 1 Select the layout with the [ ][ ] keys and press the [OK] key. See above for the layouts that can be selected. • 2-Up / 4-Up copy cannot be used in combination with the following functions. The function selected first will take precedence. Card shot, ID card copy • A special paper size cannot be used for 2-Up / 4-Up copy. • An appropriate ratio setting will be automatically selected based on the original size, the paper size, and the selected number of images.
COPIER►SPECIAL MODES COPYING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) This function copies the front and reverse sides of a card on one sheet, not on separate sheets. This function is convenient for making copies for identification purposes and helps save paper. Front Back Example of a portrait copy Example of a landscape copy 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key. 2 Select "Card Shot" with the [ ] [ ] keys and press the [OK] key.
COPIER►SPECIAL MODES ADJUSTING THE SHARPNESS OF AN IMAGE (SHARPNESS) This function adjusts the sharpness to make a sharper or softer image. Softer Sharper Sharpness must be specified before scanning the original. 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key. 2 Select "Sharpness" with the [ ] [ ] keys and press the [OK] key. 3 ), select "Special Modes" with the Select "Off", "Soft", or "Sharp" with the [ ][ ] keys and press the [OK] key.
COPIER►SPECIAL MODES ADJUSTING THE BACKGROUND BY MAKING LIGHT AREAS OF THE ORIGINAL DARKER OR LIGHTER (SUPPRESS BG) You can adjust the background by making light areas of the original darker or lighter. Level [ ] [ ] makes the background darker. [ ] makes the background lighter. Adjust light areas in this way. Level [ ] You must select Background Adjustment before scanning the original. 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key.
COPIER►PROGRAMS PROGRAMS FREQUENTLY USED SETTINGS (PROGRAMS) A group of copy settings can be stored together as a program. A stored program can be easily invoked. STORING A PROGRAM The following copy settings can be stored: Duplex, Zoom, Exposure, Resolution, Orig. Size Enter, Paper Size, Sort, 2-Up/4-Up, Card Shot, Sharpness, Background Adjustment 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key.
COPIER►PROGRAMS • Up to three programs can be stored. • Some setting combinations are not possible. (For example, 2-Up/4-Up and Card Shot) CHANGING A PROGRAM 1 2 3 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key. Register Program Enter Change Delete ), select "Register Program" with the Select "Change" with the [ ] [ ] keys and press the [OK] key. Select the number of the program you want to modify with the [ ] [ ] keys, and press [OK].
COPIER►PROGRAMS DELETING A PROGRAM 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key. ), select "Register Program" with the 2 Register Program Enter Change Delete Select "Delete" with the [ ] [ ] keys and press the [OK] key. 3 Delete Program1 No Store Program3 Select the program you want to delete with the [ ][ ] keys and press the [OK] key. USING A PROGRAM 1 2 Select "Program" in the right menu of the base screen of copy mode and press the [OK] key.
PRINTER The explanations in this chapter are based on American English and the North American version of the software. Software for other countries and regions may vary slightly from the North American version. CONVENIENT PRINTING FUNCTIONS PRINTER FUNCTION OF THE MACHINE CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS . . . . . . . . . . . . . . . . PRINTING IN A WINDOWS ENVIRONMENT BASIC PRINTING PROCEDURE. . . . . . . . . . . . . . . • PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP . . .
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES. . . 3-43 • INSERTING COVERS (COVER PAGE) . . . . . . 3-43 • INSERT PRESET DATA BEFORE OR AFTER EACH PAGE (PAGE INTERLEAVE) . . . . . . . . . 3-45 • CHANGING THE RENDERING METHOD AND PRINTING JPEG IMAGES (USE DRIVER TO RENDER JPEGS) . . . . . . . . . . . . . . . . . . . . . . . 3-46 CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . 3-47 • SAVING AND USING PRINT FILES (RETENTION) . . . . . . . . . . . . . . . . . . . . . . . . . .
PRINTER►PRINTER FUNCTION OF THE MACHINE PRINTER FUNCTION OF THE MACHINE To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Windows environment Printer driver type PCL6 The machine support the Hewlett-Packard PCL6 printer control languages.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING IN A WINDOWS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory application in Windows. • The menu used to execute printing may vary depending on the application. • The button that is used to open the printer driver properties window (usually [Property] or [Preferences]) may vary depending on the application.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Select print settings. 3 (1) Click the [Main] tab. (1) (2) Select the original size. • You can register up to seven user-defined sizes in the menu. To store an original size, select [Custom Paper] or one of [User1] to [User7] from the menu, and click the [OK] button. • To select settings on other tabs, click the desired tab and then select the settings.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP The printer driver settings screen consists of 8 tabs. Click a tab to select the settings on that tab. You can check information on each of the settings in the Help screen. Click the [Help] button at the bottom right of the screen. (1) (2) (3) (4) (5) (6) (7) (8) (1) Tabs: Click to change the tabs shown. • [Main]: • • • • • • • Frequently used functions are grouped on this tab.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT (6) Print image This lets you visually check how the current settings affect the print image. Finishing settings is indicated by icons. (7) Machine image This shows the options that are installed on the machine, and the paper trays and output trays that are used. (8) [Help] button Displays the Help window of the printer driver. • Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING ON ENVELOPES The bypass tray can be used for envelope printing. • • • • • For the types of paper that can be used in the bypass tray, see "APPLICABLE PAPER TYPES (page 1-17)". For the procedure for loading paper in the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-24)". For more information on the procedure for loading paper, see "SELECTING THE PAPER (page 3-7)".
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as User Number) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. • If you have configured "Printing Policy" on the [Configuration] tab so that user authentication is always performed, users are required to be authenticated for each print job.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT FREQUENTLY USED FUNCTIONS SAVING SETTINGS AT THE TIME OF PRINTING Settings configured on each of the tabs at the time of printing can be saved as Favorite. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them. Settings can be saved from any tab of the printer driver properties window.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT USING SAVED SETTINGS You can specify the saved favorites through just one click to apply frequently used settings or complicated settings to your printing. 1 Select the machine's printer driver from the print window of the application, and click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Property] or [Preferences]) may vary depending on the application. Select favorite settings.
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Right-click the printer driver icon of the machine and select [Printing preferences]. 2 3 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING IN A Mac OS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory application "TextEdit" in Mac OS X. • To install the printer driver and configure settings in a Mac OS environment, see the Software Setup Guide. • The menu used to execute printing may vary depending on the application. Select [Page Setup] from the [File] menu and select the printer.
PRINTER►PRINTING IN A Mac OS ENVIRONMENT 4 Select print settings. (1) (1) Make sure that the correct printer is selected. (2) Select an item from the menu and configure the settings as needed. (3) Click the [Print] button. (2) (3) SELECTING THE PAPER This section explains the [Paper Feed] settings in the print settings window.
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING ON ENVELOPES The bypass tray can be used for envelope printing. • For the types of paper that can be used in the bypass tray, see "APPLICABLE PAPER TYPES (page 1-17)". • For the procedure for loading paper in the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-24)". • For more information on the procedure for loading paper, see "SELECTING THE PAPER (page 3-14)".
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as login name and password) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. The menu used to execute printing may vary depending on the application.
PRINTER►PRINTING IN A Mac OS ENVIRONMENT Enter your user information. 2 (1) Make sure that the machine's printer name is selected. (1) (2) Select [Job Handling]. (3) Click the [Authentication] tab. (4) Enter your user information. (2) When authentication is carried out using the user number, enter your user number (5 to 8 digits) in "User Number". (3) (4) (5) (6) (5) Enter the user name and job name as necessary. • User Name Enter your user name using up to 32 characters.
PRINTER►FREQUENTLY USED FUNCTIONS FREQUENTLY USED FUNCTIONS SELECTING THE RESOLUTION The following two selections are available for "Print Mode" (resolution): 600 dpi This mode is suitable for printing data such as regular text or a table. 600 dpi (High Quality) The print quality of photos and text are high. Windows (1) (2) (1) Click the [Image Quality] tab. (2) Select "Print Mode". Mac OS (1) (2) (1) Select [Printer Features] and then select [Advanced]. (2) Select "Print Mode".
PRINTER►FREQUENTLY USED FUNCTIONS 2-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. 2-sided printing also helps conserve paper. Paper orientation Print results Long Edge Short Edge Short Edge Long Edge Portrait Landscape The pages are printed so that they can be bound at the left or right side. The pages are printed so that they can be bound at the top.
PRINTER►FREQUENTLY USED FUNCTIONS Mac OS (1) (2) (1) Select [Layout]. (2) Select [Long-Edge binding] or [Short-Edge binding]. FITTING THE PRINT IMAGE TO THE PAPER This function automatically enlarges or reduces the print image to match the size of the paper loaded in the machine. This function is convenient when enlarging an A5 or Invoice size document to an A4 or Letter size to make it easier to view, or when printing a document on paper that is different in size from the original document.
PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) (2) (3) (1) Click the [Main] tab. (2) Select the original size from [Original Size] (for example: A5). (3) Select the actual paper size to be used for printing from [Output Size] (for example: A4). If the output size is larger than the original size, the printed image will be automatically enlarged. Mac OS (1) (2) (3) (4) (1) Check the paper size for the print image (for example: A5). (2) Select [Paper Handling]. (3) Select [Scale to fit paper size].
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING MULTIPLE PAGES ON ONE PAGE This function reduces the print image and prints multiple pages on a single sheet of paper. You can print only the first page in the original size and print multiple reduced pages on the subsequent sheets. For example, when [2-Up] (2 pages per sheet) or [4-Up] (4 pages per sheet) is selected, the following print results will be obtained, depending on the selected page order.
PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) (3) (2) (4) (1) Click the [Layout] tab. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, click the [Border] checkbox so that the checkmark appears. • To print the first page normally (as a cover), select the [N-Up with cover] checkbox ( ).
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATE A PAMPHLET (BOOKLET) The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet. Windows (1) (2) (3) (1) Click the [Layout] tab. (2) Select [Standard] in "Booklet". The printed image will be enlarged or reduced to fit the paper selected in "Output Size".
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) (2) (1) Select [Printer Features] and then select [Output]. (2) Select [2-Up (Left)], [2-Up (Right)], [Tiled (Left)] or [Tiled (Right)].
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING WITH MARGIN SHIFT SETTING (MARGIN) This function shifts the print image to increase the margin at the left, the right, or the top of the paper. By shifting the image, the part of the image that is outside the print area will not be printed. Windows (1) (3) (4) (2) (1) Click the [Layout] tab. (2) Click the [Print Position] button. (3) Select [Margin Shift]. (4) Select the shift width. Select from the "Margin Shift" menu.
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) (2) (1) Select [Printer Features] and then select [Output]. (2) Select "Margin Shift".
PRINTER►CONVENIENT PRINTING FUNCTIONS CREATE A LARGE POSTER (POSTER PRINTING) One page of print data is enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed or overlapping edges can be created (overlap function). This function is available in a Windows environment.
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ADJUST PRINT POSITION ON ODD AND EVEN PAGES SEPARATELY (PRINT POSITION) This function sets different print positions (margins) separately for odd and even pages and prints the pages. This function is available in a Windows environment. Windows (1) (3) (4) (2) (5) (1) Click the [Layout] tab. (2) Click the [Print Position] button. (3) Select [Custom].
PRINTER►CONVENIENT PRINTING FUNCTIONS ROTATING THE PRINT IMAGE 180 DEGREES (ROTATE 180 DEGREES) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can be loaded in only one orientation (such as envelopes or paper with punch holes). ABCD ABCD Windows (1) (2) (1) Click the [Main] tab. (2) Select [Portrait (Rotated)] or [Landscape (Rotated)] in "Orientation".
PRINTER►CONVENIENT PRINTING FUNCTIONS ENLARGING/REDUCING THE PRINT IMAGE (ZOOM SETTING/ENLARGE OR REDUCE) This function enlarges or reduces the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. Windows (1) (3) (2) (4) (1) Click the [Main] tab.
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) (2) (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button.
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT A MIRROR-IMAGE (MIRROR-IMAGE REVERSE/VISUAL EFFECTS) The image is reversed to create a mirror image. This function is conveniently used to print a design for a woodblock print or other printing medium. B B In a Windows environment, this function is only available when using the PS printer driver. Windows (1) (2) (1) Click the [Detailed Settings] tab. (2) If you wish to reverse the image horizontally, select [Horizontal].
PRINTER►CONVENIENT PRINTING FUNCTIONS IMAGE ADJUSTING FUNCTION ADJUST THE BRIGHTNESS AND CONTRAST OF THE IMAGE (IMAGE ADJUSTMENT) This function adjusts the brightness and contrast in the print settings when a photo or other image is printed. This function makes simple corrections even if image editing software is not installed on your computer. This function is available in a Windows environment. Windows (1) (2) (3) (4) (1) Click the [Image Quality] tab. (2) Click the [Image Adjustment] button.
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING FAINT TEXT AND LINES IN BLACK (TEXT TO BLACK/VECTOR TO BLACK) When printing a color image in grayscale, text and lines that are drawn in faint colors are printed in black. This function allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD • Raster data such as bitmap images cannot be adjusted. • This function is available in a Windows environment.
PRINTER►CONVENIENT PRINTING FUNCTIONS SELECTING IMAGE SETTINGS TO MATCH THE IMAGE TYPE Preset settings are available in the machine's printer driver for various uses. Graphics mode Select the graphics mode from "Raster" or "Vector". Bitmap compression The data compression ratio of bitmap is set. If the ratio is higher, the image quality becomes lower. Screening Select the screening to modify the image to suit specific preferences, according to the appropriate image processing method.
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) (2) (3) (1) Select [Printer Features]. (2) Click the [Advanced2] tab. (3) Specify the settings.
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (WATERMARK) CO NF ID EN TI A L This function adds faint shadow-like text as a watermark in the background of the printed image. The size and angle of the watermark text can be adjusted. The watermark text can be selected from the previously registered text in the list. When necessary, you can enter text to create an original watermark. Windows (3) (1) (2) (1) Click the [Stamp] tab.
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) (2) (1) Select [Watermarks]. (2) Click the [Watermark] checkbox and configure watermark settings. • Configure detailed watermark settings such as selection of the text. • Adjust the size and angle of the text by dragging the slide bar .
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AN IMAGE OVER THE PRINT DATA (IMAGE STAMP) This function prints a bitmap or JPEG image stored on your PC over the print data. This function prints a frequently used image or an icon of your own creation as if it is stamped on the print data. The size, position, and angle of the image can be adjusted. MEMO MEMO This function is available in a Windows environment. Windows (3) (1) (2) (1) Click the [Stamp] tab.
PRINTER►CONVENIENT PRINTING FUNCTIONS OVERLAY A FIXED FORM ON THE PRINT DATA (OVERLAYS) This function overlays data on a fixed form you have prepared. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINTER►CONVENIENT PRINTING FUNCTIONS • When printing is started, a confirmation message will appear. The overlay file will not be created until the [Yes] button is clicked. • When you click the [Open] button, the existing overlay file is registered. Printing with an overlay file (2) (3) (1) Open the driver properties window from the application that is used for printing with an overlay file. (2) Click the [Stamp] tab. (3) Select an overlay file.
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT FUNCTIONS FOR SPECIAL PURPOSES INSERTING COVERS (COVER PAGE) The front cover of a document is printed on paper that is different from the other pages. Use this function when you wish to print only the front cover on heavy paper. 1 2 3 4 5 Windows (1) (3) (2) (1) Click the [Inserts] tab. (2) Select [Cover Page] from [Inserts Option], and click the [Settings] button. (3) Select the paper insertion settings.
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) (2) (3) (1) Select [Printer Features]. (2) Select [Cover Page]. (3) Select the cover insertion settings. Select the print setting, paper tray, and paper type for the front cover.
PRINTER►CONVENIENT PRINTING FUNCTIONS INSERT PRESET DATA BEFORE OR AFTER EACH PAGE (PAGE INTERLEAVE) This function inserts a preset data item into every page during printing. You can easily create documents with opened page spread that is made up of text on the left-hand page and a memo space on the right-hand page. Pre-set data • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used.
PRINTER►CONVENIENT PRINTING FUNCTIONS CHANGING THE RENDERING METHOD AND PRINTING JPEG IMAGES (USE DRIVER TO RENDER JPEGS) In some situations, a document containing a JPEG image may not be printed correctly. This can be solved by changing the way the JPEG image is rendered. When you print an original containing JPEG images, this function allows you to select whether the images are rendered in the printer driver or the machine. • This function is available in a Windows environment.
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (RETENTION) This function is used to store a print job as a file on the machine, allowing the job to be printed from the operation panel. When printing from a computer, a PIN code (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a PIN code is set, the PIN code must be entered to print a stored file from the machine. • Print data is erased when the power is turned off.
PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (2) (1) (1) Select [Job Handling]. (2) Select [Retention]. After you have entered a PIN code (a 5 to 8-digit number), click the set the same PIN code the next time you use it. button to lock the PIN code. This allows you to readily Printing a job stored by retention When retention is performed, the display appears as follows: (1) Select the print job with the [ ][ If the screen appears as below, press the [ ] keys.
PRINTER►CONVENIENT PRINTING FUNCTIONS (3) Print or delete the print job with the [ ][ ] keys. Select "Print" to print the job. Select "Delete" to delete the job without printing it. Selecting "No Print" returns you to step 1. (4) Press the [OK] key. The print job is printed or deleted. If a pin code is set, the job will be printed or deleted after you enter the pin code with the numeric keys and press the [OK] key. Please enter Pin code.
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER PRINTING WITHOUT THE PRINTER DRIVER EXTENSION OF PRINTABLE FILES When you do not have the printer driver installed on your PC, or when the application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING A FILE IN USB MEMORY Files in a USB memory device connected to the machine are printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your PC, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly. Use a FAT32 USB memory device with a capacity of no more than 32 GB.
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER CANCELING A PRINT JOB FROM THE MACHINE When [STOP] key ( ) is pressed while showing "Printing" on the display after starting a print job, the confirmation screen whether or not to cancel the print job will appear. Then select "Yes" to cancel the printing.
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM A COMPUTER FTP PRINT You can print a file from your PC by simply dragging and dropping the file onto the FTP server of the machine. Performing FTP print Type "ftp://" and then the IP address of the machine in the address bar of your PC's Web browser as shown below. Example: ftp://192.168.1.28 In Windows, enter ftp:// in Explorer, and drag and drop the file you want to print to that window.
PRINTER►APPENDIX APPENDIX PRINTER DRIVER SPECIFICATIONS LIST For information on the setting items, refer to printer driver Help.
PRINTER►APPENDIX Function Tab (Windows) PCL6 Item Page Yes Yes Yes Yes Chapter Inserts - No No No No Booklet 3-24 Yes Yes Yes Yes Page No. 3-22 2, 4, 6, 8, 9, 16 2, 4, 6, 8, 9, 16 2, 4, 6, 9, 16 2, 4, 6, 9, 16 Repeat - No No No No Order 3-22 Yes Yes No Yes Border 3-22 Yes Yes No Yes N-Up with cover 3-22 Yes No No No 100% N-Up 3-22 Yes Yes No No 3-28 Yes Yes No No Margin Shift 3-26 10mm to 30mm (0 inch to 1.2 inch) 10mm to 30mm (0 inch to 1.
PRINTER►APPENDIX Function Tab (Windows) Image Quality PCL6 Item PS Page Windows PPD*1 Mac OS PPD*1 Vector To Black 3-35 Yes Yes No No Toner Save *3 - Yes Yes Yes Yes Color Mode - No No No No Image Type - No No No No Advanced Color - No No No No Image Adjustment 3-34 Yes Yes No No Font - Yes Yes Yes No Line Width - No No No No Boldness Adjustment - No No No No Mirror Image 3-33 No Yes Yes Yes PS Error Information - No Yes Yes No PS Pa
FACSIMILE TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 POINTS TO CHECK AND PROGRAM AFTER INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 • POLLING MEMORY. . . . . . . . . . . . . . . . . . . . . • STORING, EDITING, AND DELETING AUTO-DIAL NUMBERS (SPEED DIAL NUMBERS, AND GROUP DIALS) . . . . . . . . . . • STORING, EDITING AND DELETING PROGRAMS. . . . . . . . . . . . . . . . . . . . . . . . . . .
FACSIMILE►BEFORE USING THE MACHINE AS A FAX BEFORE USING THE MACHINE AS A FAX The fax function cannot be used on some models and in some regions. TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE Several points must be kept in mind when using this product as a facsimile. Please note the following. Line connection Be sure to use the provided telephone line cord to connect the machine to a telephone line socket.
FACSIMILE►BEFORE USING THE MACHINE AS A FAX POINTS TO CHECK AND PROGRAM AFTER INSTALLATION After installing the machine and before using it as a fax machine, check the following points and program the required information. Set the date and time The machine has an internal clock. It is important to set the correct date and time because they are used for such features as Timer Transmission. (►page 4-29) The date and time are set in the system settings. (►page 7-10) The date and time appear in the display.
FACSIMILE►BASIC TRANSMISSION METHODS BASIC TRANSMISSION METHODS FAX MODE (BASE SCREEN) The base screen of fax mode is displayed by pressing the [FAX] key ( appears. ) when the copy mode, or scan mode screen The base screen of fax mode (1) (2) (3) (6) 10 OCT WED Memory (4) (9) A4 (7) (10) (8) (11) (12) (5) Left Menu (1) Right Menu (8) Message display (2) Date and time display This shows the date and time.
FACSIMILE►BASIC TRANSMISSION METHODS ORIGINALS ORIGINALS THAT CAN BE FAXED For originals that can be set, see HOW TO PLACE THE ORIGINAL (page 1-30). * Long originals Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a long original. When a long original cannot be entirely scanned, use direct transmission or manual transmission (on-hook dialling).
FACSIMILE►BASIC TRANSMISSION METHODS CONVENIENT DIALLING METHODS (AUTO-DIALLING) The fax function includes a convenient auto dial feature (Speed dialling and group dialling). By programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple dialling operation. ► TRANSMISSION BY AUTO-DIALLING (SPEED DIALLING AND GROUP DIALLING) (page 4-12) There are two types of auto-dialling: Speed dialling, and group dialling.
FACSIMILE►BASIC TRANSMISSION METHODS FAX TRANSMISSION METHODS There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted. When direct transmission or manual transmission is used, the document is transmitted without being stored in memory.
FACSIMILE►BASIC TRANSMISSION METHODS SENDING A FAX BASIC PROCEDURE FOR SENDING FAXES Using the document feeder Make sure that the machine is in fax mode. 1 The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key ( ). If user authentication has been enabled for the fax function in the system settings, a message will appear prompting you to enter your user number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys.
FACSIMILE►BASIC TRANSMISSION METHODS 5 Dial the fax number. • The entered number appears in the message display. Up to 50 digits can be entered. If you make a mistake, press the [C] key and then enter the correct number. • Redialling and automatic dialling can also be used (►page 4-6, ►page 4-12). • To enter a pause, see Entering a pause (page 4-11). 6 7 8 9 Press the [OK] key. When the reenter screen appears, reenter the fax number. ► ADDRESS REVIEW FUNCTION (page 4-7) Press the [OK] key.
FACSIMILE►BASIC TRANSMISSION METHODS Using the document glass Make sure that the machine is in fax mode. 1 The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key ( ). If user authentication has been enabled for the fax function in the system settings, a message will appear prompting you to enter your user number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys. ► User Authentication (page 7-12) Place the original.
FACSIMILE►BASIC TRANSMISSION METHODS When the reenter screen appears, reenter the fax number. 7 ► ADDRESS REVIEW FUNCTION (page 4-7) Press the [OK] key. 8 Press the [START] key. 9 Scanning begins. 10 If you have another page to scan, change pages and then press the [START] key. • Repeat this sequence until all pages have been scanned. • You can change the resolution and exposure settings as needed for each. 11 After the last page is scanned, press the [READ-END] key ( ).
FACSIMILE►BASIC TRANSMISSION METHODS TRANSMISSION BY AUTO-DIALLING (SPEED DIALLING AND GROUP DIALLING) Instead of entering a full fax number with the numeric keys, you can send a fax by pressing the [SPEED] key ( ) and entering a 3-digit number. To use an automatic dialling, the 3-digit number and name and fax number of the destination must first be stored.
FACSIMILE►BASIC TRANSMISSION METHODS SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY) At the time of dialling, you can enter letters to search for a destination stored in a Speed Dial number, or Group dial. 1 Press the [ADDRESS] key ( ) and enter the search letters (you can also skip entry of search letters and go directly to the next step to display the first destination in the address list). Up to 10 of the following types of characters can be entered.
FACSIMILE►BASIC TRANSMISSION METHODS FAXING A TWO-SIDED ORIGINAL Follow the steps below to automatically transmit both sides of a two-sided original. 1 Press the [DUPLEX] key ( ) on the operation panel and select "2-Sided". Select "Portrait-Booklet", "Portrait-Tablet", "Landscape-Booklet", and "Landscape-Tablet" with the [ ] or [ ] key. 2 • Booklets and tablets Two-sided originals that are bound at the side are booklets, and BOOKLET two-sided originals that are bound at the top are tablets.
FACSIMILE►BASIC TRANSMISSION METHODS Transmission settings (memory transmission mode and direct transmission mode) Transmission modes include memory transmission, where the original is temporarily scanned into memory before transmission, and direct transmission, where the original is transmitted directly without being scanned into memory.
FACSIMILE►BASIC TRANSMISSION METHODS Faxing by manual transmission (using the [SPEAKER] key ( 1 2 Press the [SPEAKER] key ( )) ). When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry screen. You can adjust the speaker volume (high, middle, or low) by pressing the [ ] or [ ] key. Note that this will not change the volume setting in the system settings.
FACSIMILE►BASIC TRANSMISSION METHODS Storing transmission jobs (memory transmission) When the line is in use, the transmission job is temporarily stored in memory. When the current job and any previously stored jobs are completed, transmission begins automatically. (This is called memory transmission.) This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation.
FACSIMILE►BASIC TRANSMISSION METHODS If the receiving party is busy If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval. (Two attempts are made at an interval of 3 minutes.*1) If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key ( ) and cancel the job. (►page 4-21) *1 The settings can be changed in the system settings.
FACSIMILE►BASIC TRANSMISSION METHODS HOW TO SELECT THE RESOLUTION The resolution can be changed to match the text size of the original, and the original type, such as a photo. Select "Resolution" in the right menu of the base screen of fax mode and press the [OK] key. WED Standard Select for an original with normal size text. Fine Select for an original with small text or detailed diagrams. The original will be scanned at twice the density of "Standard".
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. 1 2 Select the [EXPOSURE] key ( ). Adjust the exposure. (1) Select the item with the [ ] or [ ] key. (2) Adjust the exposure with the [ ] or [ ] key. To dark the exposure, select the [ [ ] key. (3) Select the [OK] key.
FACSIMILE►BASIC TRANSMISSION METHODS CANCELLING A FAX TRANSMISSION To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in progress or a stored transmission job is cancelled from the fax status screen. (Printing of a received fax cannot be cancelled.
FACSIMILE►BASIC TRANSMISSION METHODS • If you do not wish to cancel the transmission, press the [ [OK] key. ] or [ ] key in the screen of step 3, select "No", and press the • You can check cancelled operations in the Activity Report. "Cancel" will appear in the "Type/Note" column of the report. Additional information on the display during transmission. (A) (B) (C) (D) (A) Destination name The name of the destination appears if programmed.
FACSIMILE►BASIC TRANSMISSION METHODS Cancelling a stored transmission job If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key ( instead of the [C] key in step 4 to exit. 1 Press the [FAX STATUS] key ( ). The fax job status screen is displayed. When a transmission is in progress, the job being transmitted is displayed. Press the [BACK] key ( status selection screen. 2 3 4 5 6 ) Select "TX/RX Reserve" with the [ ] or [ ] key.
FACSIMILE►BASIC TRANSMISSION METHODS You can check cancelled recall mode jobs in the Activity Report. "Cancel" will appear in the "Type/Note" column of the report. Contents of the stored job screen (screen of step 3) (A) (B) (C) (D) (F) (E) (A) Current status "Waiting" will appear next to stored transmission jobs and timer transmission jobs. "Recall" will appear next to recall mode jobs. (B) Destination The name of the destination appears if programmed.
FACSIMILE►FAX RECEPTION FAX RECEPTION RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (This is called automatic reception.) If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in memory for printing at your convenience (all received faxes will be printed at once).
FACSIMILE►FAX RECEPTION Fax Reception / Data lamp When a fax is received in memory, or the machine is starting to print a received fax, the Fax Reception / Data lamp blinks. The timing at which this lamp starts blinking depends on the system settings.
FACSIMILE►FAX RECEPTION MANUAL FAX RECEPTION You can decide whether to receive a fax (this is called "manual reception" in this manual). Setting the reception mode 1 Press the [COMM. SETTING] key ( ) in the initial state of Fax mode. The communication setting screen can also be displayed from the function selection screen. Press the [SPECIAL FUNCTION] key ( ) to display the function selection screen, select "Comm. Setting" with the [ ] [ ] keys, and press the [OK] key.
FACSIMILE►CONVENIENT FAX FUNCTIONS CONVENIENT FAX FUNCTIONS FUNCTION KEY This is the initial setting that appears when the [SPECIAL FUNCTION] key ( ) is pressed in fax mode. FAX PRINT HOLD FUNCTION Faxes are normally printed as soon as they are received. This function is used to hold received faxes in memory rather than printing them as they are received. Faxes held in memory are printed manually all at once.
FACSIMILE►CONVENIENT FAX FUNCTIONS AUTOMATIC TRANSMISSION AT A SPECIFIED TIME This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak nighttime rates. A combined total of 50 timer transmission and memory transmission jobs can be stored. • After a timer transmission is performed, the information (image, destination, etc.
FACSIMILE►CONVENIENT FAX FUNCTIONS SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches. Up to 100 destinations can be selected.
FACSIMILE►CONVENIENT FAX FUNCTIONS • If you need to delete a number for which entry has already been completed by pressing the [OK] key, use the [ [ ] key to select the number and then press the [C] key. • If the selected destinations exceed the display range of the message screen, press the [ through and check the destinations. ] or [ ] or ] key to scroll • Destinations can also be selected using the address directory and the [REDIAL] key.
FACSIMILE►CONVENIENT FAX FUNCTIONS SENDING OPTIONS This function allows your machine to call another fax machine and initiate reception of a document in that machine. A timer setting can also be specified to have the operation take place at night or at another specified time. (See AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (page 4-29).
FACSIMILE►CONVENIENT FAX FUNCTIONS 4 Press the [OK] key. Press the [START] key. "Polling reservation has been set." appears in the screen. After communicating with the other machine, your machine prints the received fax. To cancel the operation During communication: Cancel as explained in Cancelling a fax transmission (page 4-21). While the job is stored: Cancel as explained in Cancelling a stored transmission job (page 4-23). Serial polling mode Setting for polling reception from multiple fax machines.
FACSIMILE►CONVENIENT FAX FUNCTIONS POLLING MEMORY This feature allows your machine to automatically send a document previously scanned into memory when another machine calls and polls your machine. Your machine The other machine (2) Permits polling (1) Polling (request transmission) (3) Document data previously scanned into memory (4) Document data is automatically sent to other machine The machine that requests transmission bears the expense (phone charges) of the call.
FACSIMILE►CONVENIENT FAX FUNCTIONS 3 4 Press the [OK] key and press the [START] key. • Scanning begins. • If you are scanning from the document glass and have another page to scan, change pages and press the [START] key. Repeat until all pages have been scanned and then press the [READ END] key. Make sure that the reception mode is set to auto reception. (Setting the reception mode (page 4-27)) Transmission begins when the other machine calls and polls your machine.
FACSIMILE►CONVENIENT FAX FUNCTIONS Printing documents in the polling memory To check the document that is stored in the public box, follow these steps to print it out. 1 2 Follow steps 1 of Scanning a document into polling memory (page 4-34) and then follow the steps below. Select "Print" with the [ ] or [ ] key and press the [OK] key. Printing begins automatically.
FACSIMILE►CONVENIENT FAX FUNCTIONS STORING, EDITING, AND DELETING AUTO-DIAL NUMBERS (SPEED DIAL NUMBERS, AND GROUP DIALS) Auto dial numbers are stored in the auto dial storing screen. Follow the steps below to display the auto dial storing screen, and then store an auto dial number. 1 2 3 4 Select "Entry" and press the [OK] key. Select "Dial" with the [ ] or [ ] key and press the [OK] key. Select "Speed", "Group", or "Change/Delete" with the [ ] or [ ] key. Press the [SPEED] key ( the numeric keys.
FACSIMILE►CONVENIENT FAX FUNCTIONS About the setting options When storing and editing and Speed Dial numbers, you can also select the setting options below. Chain dialling cannot be combined with any of the other setting options. When you select a setting option, a checkmark appears in the setting option screen. • Chain Dialling ......................................You can enable or disable Chain Dialling for a Rapid key or Speed Dial number. (►page 4-38) • Transmission speed ............................
FACSIMILE►CONVENIENT FAX FUNCTIONS If you select a speed other than 33,600 bps (maximum speed), a checkmark will appear next to "TX Speed" when you return to the option setting screen. This setting is not effective for polling transmission. To remove the checkmark and return the transmission speed setting to "33,600 bps (maximum speed)", press the [LOGOUT] key ( ).
FACSIMILE►CONVENIENT FAX FUNCTIONS Storing a group dial To store a group dial number, perform the steps below in the auto dial storing screen. 1 Press the [SPEED] key ( ). Enter the desired Group Dial number (000 to 299) with the numeric keys. If you press a number that has already been stored, a warning message will appear. Group key dialling is an automatic dialling function where by multiple destinations are programmed into a Rapid key.
FACSIMILE►CONVENIENT FAX FUNCTIONS Editing and deleting auto-dial numbers To edit or delete a stored number, perform the steps below in the auto dial storing screen. The Speed Dial number is being used in a transmission in progress or in a stored transmission, a Speed Dial number cannot be edited or cleared. Editing a Speed Dial number 1 Select "Speed" with the [ ] or [ ] key and Select "Change" with the [ ] or [ ] key. 2 Press the [SPEED] key ( numeric keys.
FACSIMILE►CONVENIENT FAX FUNCTIONS Editing and deleting group dials To edit or delete a group dial, follow steps 1 through 3 on pages STORING, EDITING, AND DELETING AUTO-DIAL NUMBERS (SPEED DIAL NUMBERS, AND GROUP DIALS) (page 4-37) and then follow the steps below. A group dial cannot be edited or deleted in the following cases. • The group dial is stored in a program Editing a group dial 1 Select "Group" with the [ ] or [ ] key and Select "Change" with the [ ] or [ ] key.
FACSIMILE►CONVENIENT FAX FUNCTIONS STORING, EDITING AND DELETING PROGRAMS You can store a address setting, transmission method*, original size enter, duplex scanning, resolution and exposure, own number sending, transmission settings. This will allow you to use the settings for a transmission by means of a simple operation (see USING SETTINGS STORED AS A PROGRAM (page 4-49)). * Transmission methods: normal transmission, broadcast transmission, polling, serial polling.
FACSIMILE►CONVENIENT FAX FUNCTIONS Editing programs If you need to edit a previously stored program, follow these steps. 3 4 5 Select the program that you wish to edit with the [ ] or [ ] key. Edit the program name (see CHARACTER ENTRY (page 1-39)). • See step 3 of Storing a program (page 4-43). • If you do not wish to edit the program name, go to the next step. Select the stored setting that you wish to edit with the [ ] or [ ] key. • See steps 4 of Storing a program (page 4-43).
FACSIMILE►CONVENIENT FAX FUNCTIONS PRINTING LISTS OF PROGRAMMED INFORMATION AND SETTINGS You can print lists showing programmed information and settings. The following lists can be printed. • Destination Lists: Shows the destinations stored in auto dial numbers in the order of their search characters. • Group List: Shows the destinations stored in each group dial number. • Program List: Shows the operations stored in each program. • Timer List: Shows timer transmissions and recall transmissions. • Mem.
FACSIMILE►CONVENIENT FAX FUNCTIONS INCLUDING SENDER INFORMATION ON FAXES (OWN NUMBER SENDING) This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page number at the top centre of each page that you fax. All pages that you fax include this information. Example of fax page printed out by the receiving machine 4-AP-2018-WED 15:00 (1) (1) (2) (3) (4) Date and time: Sender's name: Sender' number: Transmitted page number: SHARP PLANNING DIV. FAX No.
FACSIMILE►CONVENIENT FAX FUNCTIONS FORWARDING FUNCTION When printing is not possible because of a paper, toner, or other problem, you can forward received faxes to another fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line.
FACSIMILE►CONVENIENT FAX FUNCTIONS USING THE FORWARDING FUNCTION Programming the fax number of the forwarding destination The number of the forwarding destination is programmed in the system settings (see Received Data FW. Station Set (page 7-23)). Only one fax number can be programmed. The forwarding function cannot be used unless a number is programmed. Forwarding received faxes 1 2 Select "FW. RX Data" with the [ ] or [ ] key and press the [OK] key.
FACSIMILE►CONVENIENT FAX FUNCTIONS USING SETTINGS STORED AS A PROGRAM This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. This function is convenient when you frequently send documents, such as a daily report, to the same destination. Up to 9 programs for fax transmission can be stored. When storing a program, a name (maximum 36 letters) can be assigned to the program.
FACSIMILE►CONVENIENT FAX FUNCTIONS FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING SETTINGS) You can have received faxes automatically forwarded to a specified E-mail address or shared folder. As an example, this function can be used to route received faxes to a specified E-mail address or a specified folder without printing the faxes. All Inbound Routing settings are configured in the Web page. The following explanation assumes that the Web page has been accessed with administrator rights.
FACSIMILE►CONVENIENT FAX FUNCTIONS Set a file name for forwarding received data Select from the pull-down menu of items used for the file name. To add a desired text string, select the "Characters" and enter the string in "Preset of Character" using up to 64 characters. Select the item to be used as the file name in "File Name Setting". Item Description Serial Number Selecting Serial Number adds the unit serial number to the file name.
FACSIMILE►CONVENIENT FAX FUNCTIONS SETTINGS THE DESTINATION Specify a sending source of received data and forwarding destination E-mail address or network folder to configure a forwarding table. Up to 10 forwarding tables can be configured.
FACSIMILE►CONVENIENT FAX FUNCTIONS Enter the destination E-mail address or network folder in "Forward Destination (Max.10)". 4 Up to ten E-mail address or network folder can be specified as the destination. Two types of methods are available for entering the destination. The set E-mail address or network folder are displayed in "Forwarding Destination Settings". • Entering an E-mail address or network folder directly Click the [Direct Entry] button.
FACSIMILE►CONVENIENT FAX FUNCTIONS SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission • To use the PC-Fax function, the PC-Fax driver must be installed.
FACSIMILE►USING AN EXTENSION PHONE USING AN EXTENSION PHONE CONNECTING AN EXTENSION PHONE You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote operation) CONNECTING AN EXTENSION PHONE Insert the end of the extension phone cord into the extension phone socket on the left side of the machine.
FACSIMILE►USING AN EXTENSION PHONE USING AN EXTENSION PHONE Using an extension phone for voice calls An extension phone connected to the machine can be used to place and receive voice calls just like a normal phone. An extension phone can be used while another mode is being used (copying, etc.). • It may not be possible to make a call on your line during a power outage. This depends on the type of line (optical line, etc.).
FACSIMILE►USING AN EXTENSION PHONE Sending a fax after talking on the phone (Manual transmission) If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without breaking the connection. Automatic redialling (►page 4-18) will not take place if the line is busy. 1 2 3 4 5 Follow steps 1 to 4 of BASIC PROCEDURE FOR SENDING FAXES (page 4-8) and then follow the steps below. Lift the extension phone. Dial the number of the other party.
FACSIMILE►OTHER FUNCTIONS OTHER FUNCTIONS WHEN A TRANSACTION REPORT IS PRINTED The machine has been set to automatically print a transaction report to notify you of the result when a transmission is not successful or when the Broadcast transmission function is used. When transmission is not successful and a transaction report similar to the following is printed, "FOLLOWING DATA CANNOT BE SENT. PLEASE HAND THIS REPORT TO XXX.", read the report and take appropriate action.
FACSIMILE►OTHER FUNCTIONS Sending result ERRORXXXXXX First two digits Last four digits XX-XX OK Explanation Line conditions prevented the transmission from taking place normally. A code used by service technicians appears. When group dialling or broadcast transmission was performed, xxx- : Indicates total number of transmissions. xxx OK: Indicates completed transmissions. Reception result Explanation OK Reception was completed successfully P.
FACSIMILE►OTHER FUNCTIONS REPORT AT REGULAR INTERVALS (COMMUNICATION ACTIVITY REPORT) Your machine keeps a record of the most recent 50 transactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can have the report automatically printed when the number of transactions exceeds 50, or at a specified time. This allows you to check the machine's activity at regular intervals.
FACSIMILE►OTHER FUNCTIONS MESSAGES DURING NORMAL OPERATION Message Meaning of message SENT No.001 xx% P-xxx This appears when a direct transmission ends ("xx" indicates the number of pages). READING No.001 xx% P-xxx The original is being scanned into memory (during memory transmission). Stand-by. 22 AUG FRI 10:25 100% The machine is in the standby state. ENTER DIAL # This appears when the [SPEAKER] key ( 4-61 ) has been pressed.
SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER ABOUT THE SCANNER FUNCTIONS . . . . . . . . . . 5-2 SCANNER SEQUENCE THE BASE SCREEN OF SCANNER MODE . . . . . . 5-4 SENDING AN IMAGE. . . . . . . . . . . . . . . . . . . . . . . . 5-5 • BASIC TRANSMISSION PROCEDURE . . . . . . • SELECTING A DESTINATION (USING THE [ADDRESS] KEY) . . . . . . . . . . . . . . . . . . . . . . . 5-5 5-8 • TRANSMITTING A TWO-SIDED ORIGINAL. . . 5-10 STORING SCANNING SETTINGS. . . . . . . . . . . . . .
SCANNER►BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER ABOUT THE SCANNER FUNCTIONS With this machine a document or photo can be scanned into an image file. You can then send the data file to the file server or your computer using the inter-corporate network (Intranet) or the Internet. To send originals using the scanner function, specify the stored destination (delivery address information name) from the operation panel (display) of the machine. 1.
SCANNER►BEFORE USING THE MACHINE AS A NETWORK SCANNER Scanning from a TWAIN-compliant application A TWAIN-compliant application on a computer connected to the same network as the machine is used to scan a document or image. To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that accompanies the machine. For more information on scanning from a TWAIN-compliant application, see SCANNING FROM YOUR COMPUTER (PC SCAN) (page 5-20).
SCANNER►SCANNER SEQUENCE SCANNER SEQUENCE THE BASE SCREEN OF SCANNER MODE The base screen of scan mode is displayed by pressing the [SCAN] key ( fax mode. ) from the base screen of copy mode or If a screen appears asking you what type of connection you are using after you press the [SCAN] key ( "Network" with the [ ] or [ ] key and press the [OK] key.
SCANNER►SCANNER SEQUENCE SENDING AN IMAGE BASIC TRANSMISSION PROCEDURE Scanner transmission job cannot be accepted while printing a fax receiving data. Start scanning after the fax data printing is finished. Using the document feeder 1 Make sure the machine is in scan mode. When the SCAN indicator is lit, the machine is in scan mode. If the indicator is not lit, press the [SCAN] key ( ).
SCANNER►SCANNER SEQUENCE 8 Select the destination selection method. ► SELECTING A DESTINATION (USING THE [ADDRESS] KEY) (page 5-8) Select from the following three destination selection methods: • Address book (page 5-8) Select one of the stored destinations directly from the operation panel. • Address entry (page 5-9) Directly enter the e-mail address. (Only for Scan to E-mail.
SCANNER►SCANNER SEQUENCE 3 Check the original size. 4 If needed, select the resolution setting. 5 If needed, select the format. 6 If you select "B/W", adjust the exposure in B/W mode if needed. 7 Press the [ADDRESS] key ( ). 8 Select the destination selection method. To change the original size, change as explained in STORING SCANNING SETTINGS (page 5-11). ► SELECTING THE RESOLUTION (page 5-12) The initial factory setting is [200dpi].
SCANNER►SCANNER SEQUENCE 11 When the final original page has been scanned, press the [READ-END] key ( ). Open the document feeder and remove the document. When the original is removed or any key operation is performed, the display returns to the base screen. Cancelling transmission ► Cancelling transmission (page 5-8) Cancelling transmission • To cancel the transmission while "Reading" appears or before the [READ-END] key ( ) is pressed, press the [C] or [CA] key.
SCANNER►SCANNER SEQUENCE 3 Press the [READ-END] key ( ). A checkmark appears by the selected destination. To cancel the selection, press the [READ-END] key ( to remove the checkmark. To select multiple destinations, repeat steps. ) once again Address entry 1 Press the [ADDRESS] key ( ), and select "Address Entry" with the [ ] key, and press the [OK] key. 2 Enter the destination address. 3 Press the [OK] key.
SCANNER►SCANNER SEQUENCE TRANSMITTING A TWO-SIDED ORIGINAL The original field of the display shows the original scanning size. The current original scan mode setting is indicated by an icon. : : None: One-sided scanning in the document feeder. Two-sided scanning in the document feeder. Document glass Follow these steps to automatically transmit a two-sided original.
SCANNER►SCANNER SEQUENCE STORING SCANNING SETTINGS Sets of scanning settings (scan size, resolution, file type, etc.) can be changed for use in various scanning applications. SETTING THE SCANNING SIZE The default scanning size is A4 (8-1/2" x 11"). (If SCANNING BUSINESS CARDS (BUSINESS CARD SCAN) (page 5-17) has been selected, the scanning size is set to business card size.
SCANNER►SCANNER SEQUENCE SELECTING THE RESOLUTION The scanning resolution can be selected. After selecting scan mode and placing the original (steps 1 to 3 on page 5-5), perform the procedure below. The factory default setting for the resolution is "200dpi". If you need to change the resolution, follow these steps. 1 Select "Resolution" with the [ ] or [ ] key, and then select the resolution. 2 Press the [OK] key. Resolution • The default resolution setting is 200 dpi.
SCANNER►SCANNER SEQUENCE SELECTING THE FILE FORMAT After selecting scan mode and placing the original (steps 1 to 3 on page 5-5), perform the procedure below. The factory default settings are "PDF" for the file type and "Multi" for the file creation method (multiple scanned images are combined into one file). If you need to change the file format, follow these steps. 1 Select "Format" with the [ ] or [ ] key, and select "Colour / Greyscale" or "Mono2", and press the [OK] key.
SCANNER►SCANNER SEQUENCE ADJUSTING THE SCANNING EXPOSURE The exposure for an image can be adjusted. The larger the value, the darker the image. Select scan mode, place the original (steps 1 to 3 on page 5-5), and then follow the procedure below. The scanning exposure is set to "Txt/Prt Photo Auto" by factory default. 1 2 Press [EXPOSURE] key ( ), and select "Text", "Txt/Prt Photo", or "Photo" for the original type with the [ ] or [ ] key.
SCANNER►SCANNER SEQUENCE ADJUSTING THE BACKGROUND BY MAKING LIGHT AREAS OF THE ORIGINAL DARKER OR LIGHTER (SUPPRESS BG) You can adjust the background by making light areas of the original darker or lighter. Level [ ] [ ] makes the background darker. [ ] makes the background lighter. Adjust light areas in this way. Level [ ] You must select Background Adjustment before scanning the original. 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key.
SCANNER►SCANNER SEQUENCE ADJUSTING THE SHARPNESS OF AN IMAGE (SHARPNESS) This function adjusts the sharpness to make a sharper or softer image. Softer Sharper Sharpness must be specified before scanning the original. 1 Press the [SPECIAL FUNCTION] key ( [ ][ ] keys, and press the [OK] key. 2 Select "Sharpness" with the [ ] [ ] keys and press the [OK] key. 3 Select "Off", "Soft", or "Sharp" with the [ ][ ] keys and press the [OK] key.
SCANNER►SCANNER SEQUENCE SCANNING BUSINESS CARDS (BUSINESS CARD SCAN) Business cards can be scanned. Only when using this feature, it is possible to read the business card from the automatic document feeder. Original glass Document feeder tray Press the [SPECIAL FUNCTION] key ( ), and press the [ ] or [ ] key to select "Bus. Card Scan". 1 The original size is set to business card size (custom). 2 Press the [OK] key. • When business card scan mode is selected, the original size cannot be changed.
SCANNER►SCANNER SEQUENCE IMAGE ORIENTATION AND STANDARD ORIGINAL PLACEMENT ORIENTATION When using the document glass, the original should be placed face down in the far left corner of the glass with the top edge of the original at the left edge of the glass. When using the document feeder, the original should be placed face up in the middle of the document feeder tray, with the top of the original to the left.
SCANNER►SCANNER SEQUENCE STORING AND EDITING/DELETING A PROGRAM This function lets you store a transmission address and scanning settings. The address and settings can be called up when you scan a document, saving you the trouble of selecting the address and settings. Up to two programs can be stored for scanning. • Address Setting • Original Size • Resolution • Format • Exposure • Original scanning mode can be stored in a program.
SCANNER►SCANNING FROM YOUR COMPUTER (PC SCAN) SCANNING FROM YOUR COMPUTER (PC SCAN) SCANNING FROM A TWAIN-COMPLIANT APPLICATION The machine supports the TWAIN standard, making it possible to scan from TWAIN-compliant applications. Scanning in PC scan mode is only possible when the scanner driver has been installed from the "Software CD-ROM" using the integrated installer. For the procedures for installing the scanner driver and configuring settings, see the Software Setup Guide.
SCANNER►SCANNING FROM YOUR COMPUTER (PC SCAN) In the "Scanning Source" menu, select the location where you placed the original in Step 1. 5 If you placed a two-sided original in the document feeder, select "SPF (Duplex-Book)" or "SPF (Duplex-Tablet)" according to the binding position of the original. If you selected "SPF (Duplex-Book)" or "SPF (Duplex-Tablet)" in the "Scanning Source" menu, select whether the orientation of the placed original is "Left edge is fed first" or "Top edge is fed first".
SCANNER►SCANNING FROM YOUR COMPUTER (PC SCAN) Scanner driver settings The scanner driver setup screen consists of the "Set-up screen", which lets you select scan settings, and the "Preview screen", which shows the scanned image. For details on the scan settings, click the "Help" button in the preview screen to display Help.
SCANNER►SCANNING FROM YOUR COMPUTER (PC SCAN) Preview screen (1) (2) (3) (4) (5) (1) (4) Preview screen (2) "Auto Scan Area Judgement" button Click when the preview screen is displayed to automatically set the scanning area to the entire preview image. Click the "Preview" button in the Set-up screen to display the scanned image. You can specify the scanning area by dragging the mouse inside the window. The inside of the frame that is created when you drag the mouse will be the scanning area.
SCANNER►SAVING IN USB MEMORY DEVICE SAVING IN USB MEMORY DEVICE USB MEMORY SCAN USING THE USB MEMORY SCAN FUNCTION A scanned image can be sent (save) to a commercially available USB flash memory that has been connected to the machine. Using the document feeder 1 Make sure the machine is in scan mode. When the SCAN indicator is lit, the machine is in scan mode. If the indicator is not lit, press the [SCAN] key ( ).
SCANNER►SAVING IN USB MEMORY DEVICE Connect the USB flash memory to the machine. 5 If a USB flash memory is inserted into the machine prior to step 4, the following screen will appear. Instead of performing steps 3 and 4, you can select "Scan to the memory device" with the [ screen and press the [OK] key to select the USB flash memory as the destination. 6 ] or [ ] key in the above Press the [START] key. Scanning begins. If scanning is completed normally, "Complete.
SCANNER►SAVING IN USB MEMORY DEVICE 3 Press the [ADDRESS] key ( ). 4 Select "USB Memory Scan" using the [ ] key, press the [OK] key. 5 Connect the USB flash memory to the machine. If a USB flash memory is inserted into the machine prior to step 4, the following screen will appear. Instead of performing steps 3 and 4, you can select "Scan to the memory device" with the [ screen and press the [OK] key to select the USB flash memory as the destination.
TROUBLESHOOTING TROUBLESHOOTING • NETWORK PROBLEMS . . . . . . . . . . . . . . . . . . 6-2 • MACHINE/COPYING PROBLEMS . . . . . . . . . . 6-3 • PRINTING AND SCANNING PROBLEMS . . . . 6-6 • FAX PROBLEMS. . . . . . . . . . . . . . . . . . . . . . . . 6-10 INDICATORS AND DISPLAY MESSAGES . . . . . . . 6-12 IF YOUR E-MAIL IS RETURNED. . . . . . . . . . . . . . . 6-13 PAPER JAM MISFEED REMOVAL . . . . . . . . . . . . . . . . . . . . . . . . • MISFEED IN THE DOCUMENT FEEDER. . . . .
TROUBLESHOOTING►TROUBLESHOOTING TROUBLESHOOTING This chapter describes troubleshooting and misfeed removal. If you encounter a problem when using the machine, check the following troubleshooting guide before calling for service. If you cannot resolve the problem using the troubleshooting guide, turn off the main switch, disconnect the power cord from the power outlet, and contact your dealer.
TROUBLESHOOTING►TROUBLESHOOTING MACHINE/COPYING PROBLEMS The following problems are related to the general operation of the machine and copying. Problem Cause and solution The machine is not plugged into a power outlet. → Plug the machine into a grounded outlet. The machine does not operate. The power is on, but copying does not take place. Page – Power switch OFF. → Turn the power switch ON. 1-11 The machine is warming up.
TROUBLESHOOTING►TROUBLESHOOTING Problem Cause and solution The paper is outside of the specified size and weight range. → Use copy paper within the specified range. Wrinkles appear in the paper or the image disappears in places. – The fusing unit pressure adjusting levers were not returned to their original positions → If the fusing unit pressure adjusting levers are not returned, poor toner adhesion, smudging, and lines may occur.
TROUBLESHOOTING►TROUBLESHOOTING Problem Cause and solution Press the [COPY] key ( Paper size for a paper tray cannot be set. A copy job stops before it is finished. The display turns off. Lighting fixture flickers. ) to select copy mode. Copying or printing is performed. → Set the paper size after copying or printing is complete. The machine has stopped temporarily due to running out of paper or a misfeed. → Load paper or remove the misfeed, and then set the paper size.
TROUBLESHOOTING►TROUBLESHOOTING PRINTING AND SCANNING PROBLEMS In addition to this section, troubleshooting information can also be found in the README files for each of the software programs. To view a README file, see "SOFTWARE SETUP GUIDE". Problem Cause and solution The machine is not correctly connected with your computer. → Check both ends of the printer cable and make sure you have a solid connection. Try a known good cable. For information on cables, see "SPECIFICATIONS (START GUIDE)".
TROUBLESHOOTING►TROUBLESHOOTING Problem Cause and solution Page The printed image is light and uneven. The paper is loaded so that printing takes place on the back side of the paper. → Some paper types have a front and back side. If the paper is loaded so that printing takes place on the back side, toner will not adhere well to the paper and a good image will not be obtained. 1-17 You are using paper that is outside the specified size and weight range. → Use copy paper within the specified range.
TROUBLESHOOTING►TROUBLESHOOTING Problem Poor scanning quality. Unable to scan the image. The recipient does not receive a transmitted data. Cause and solution Page The document glass or the underside of the document feeder is dirty. → Clean regularly. 1-34 Original smudged or blotchy. → Use a clean original. – You have not specified a suitable resolution. → Make sure that the resolution setting in the scanner driver is appropriate for the original.
TROUBLESHOOTING►TROUBLESHOOTING Problem Cause and solution Check the Web page to see if a limit has been set for the size of image files sent using Scan to E-mail (the factory default setting is "Unlimited"). A limit can be set from 1 MB to 10 MB. Consult the administrator of the Web page to select a suitable limit. Page 8-7 The amount of data that can be sent in one e-mail transmission is sometimes limited by the administrator of the mail server.
TROUBLESHOOTING►TROUBLESHOOTING FAX PROBLEMS If you experience a problem with the fax function, first check the following table. Problem The machine does not operate. Dialling is not possible. Cause and solution Is the machine power switch turned on? → Turn the power switch ON. 1-11 Does the display show an error message? → Clear the error as instructed by the message. 4-60 Is the correct dial mode set for your line? → Check your line and set the correct dial mode.
TROUBLESHOOTING►TROUBLESHOOTING Problem Cause and solution Page Does an error message appear regarding adding paper, replenishing toner, or a misfeed? (This means that printing is not possible.) → Restore printing capability as instructed by the display message. Printing will begin. 4-60 Is forwarding (Inbound Routing function) selected in the Web page for a received fax? → If you need to print a received fax, ask your administrator.
TROUBLESHOOTING►TROUBLESHOOTING INDICATORS AND DISPLAY MESSAGES If one of the following messages appears in the display, take prompt action as instructed by the message. Message Action Maintenance It is time for regular maintenance. Contact your authorised service representative. Maintenance required. Call for service. Maintenance required soon. Contact your authorised service representative. Call for service. – Toner Low. (Do not replace cartridge until requested.) Check the toner cartridge.
TROUBLESHOOTING►TROUBLESHOOTING Error Code Solution Page CE-14 Check if the USB flash memory is not set to write-protect. – CE-15 Check that the USB flash memory has enough free space to accept the data size to be scanned. – CE-16 Check that the USB flash memory has no problem. – CE-17 Check that the file names in the USB flash memory do not exceed 256 characters per file, or check that the USB flash memory has no problem.
TROUBLESHOOTING►PAPER JAM PAPER JAM MISFEED REMOVAL When a misfeed occurs during copying, the message " Check the location and remove the misfeed. Clear paper path." and the location of the misfeed will appear. The paper may tear when you remove a misfeed. In this event, be sure to remove all torn pieces of paper from the machine. (See below) page 6-17 page 6-17 page 6-16 page 6-22 MISFEED IN THE DOCUMENT FEEDER Remove the misfed original. 1 Remove the original from the document feeder.
TROUBLESHOOTING►PAPER JAM ● Section B Open the document feeder and rotate the release roller in the direction of the arrow to feed the original out. If you are unable to remove the original, remove from part C. Release roller ● Section C Remove the misfed original from the exit area. 2 Press the [OK] key to make the misfeed location indicator stop blinking. 3 Return the originals indicated by the number in the display to the document feeder tray and press the [START] key.
TROUBLESHOOTING►PAPER JAM MISFEED IN THE BYPASS TRAY 1 Remove any paper remaining in the bypass tray. 2 Gently remove the misfed paper from the bypass tray. 3 Grasp the side cover open/close handle, and gently open the side cover. 4 Turn the paper feed knob and feed out the paper that is inside. ► Misfeed in the paper feed area A (page 6-18) 5 (1) (2) Close the auxiliary tray and then the bypass tray, grasp the side cover open/close handle, and gently open and close the side cover.
TROUBLESHOOTING►PAPER JAM MISFEED IN THE MACHINE To remove a misfeed from inside the machine, open the side cover, check whether the misfeed occurred in "A", "B", or "C" below, and follow the misfeed removal procedure. Open the bypass tray and the side cover. 1 If paper remains in the bypass tray, remove the paper. ► MISFEED IN THE BYPASS TRAY (page 6-16) 2 Check the misfeed location. Remove the misfed paper following the instructions for each location in the illustration below.
TROUBLESHOOTING►PAPER JAM Misfeed in the paper feed area A 1 Roller rotating knob Carefully remove the misfed paper. Turn the roller rotating knob in the direction of the arrow to assist in removing it. Fusing unit Be careful not to tear the misfed paper during removal. The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or injury. When removing misfed paper, do not touch or damage the photoconductive drum and the transfer roller.
TROUBLESHOOTING►PAPER JAM Misfeed in the fusing area B 1 2 Fusing unit pressure adjusting levers Lift the fusing unit pressure adjusting levers to allow easier removal. Remove the misfed paper. Be careful not to tear the misfed paper during removal. The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or injury. • When removing misfed paper, do not touch or damage the photoconductive drum and the transfer roller.
TROUBLESHOOTING►PAPER JAM Close the side cover. 5 The message " possible. Clear paper path." will be cleared and copying will be • When closing the side cover, press on the handle. • If the paper was torn, make sure that no torn pieces remain in the machine. • If the message does not clear, check again to make sure that no pieces of paper remain. Misfeed in the transport area C Remove the misfed paper. 1 2 Be careful not to tear the misfed paper during removal.
TROUBLESHOOTING►PAPER JAM MISFEED IN THE PAPER TRAY 1 Make sure that there is no misfed paper in the tray before pulling it out. ► MISFEED IN THE MACHINE (page 6-17) 1 Open the side cover and remove the misfed paper. ► MISFEED IN THE MACHINE (page 6-17) Lift and pull out the upper paper tray and remove the misfed paper. 2 Be careful not to tear the misfed paper during removal. 3 Push the upper paper tray in completely. Push the tray in completely.
TROUBLESHOOTING►PAPER JAM MISFEED IN THE PAPER TRAY 2 (Option) 1 Open the lower side cover. 2 Remove the misfed paper. 3 Grasp the handle to open the lower side cover. Be careful not to tear the misfed paper during removal. Close the lower side cover. The message " Clear paper path." will be cleared and copying will be possible. If the misfed paper is not seen in step 2, lift and pull out the lower paper tray and remove the misfed paper. 4 Be careful not to tear the misfed paper during removal.
SYSTEM SETTINGS PURPOSE OF THE SYSTEM SETTINGS PROGRAMS RELATED TO ALL FUNCTIONS OF THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PROGRAMMING AN ADMINISTRATOR PIN CODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PROGRAMMING AN ADMINISTRATOR PIN CODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 7-2 7-2 SYSTEM SETTINGS LIST USING THE SYSTEM SETTINGS SYSTEM SETTINGS • • • • • • • • • • • • • • Change Admin PIN . . . . . . . . . . .
SYSTEM SETTINGS►PURPOSE OF THE SYSTEM SETTINGS PURPOSE OF THE SYSTEM SETTINGS The system settings are used by the administrator of the machine to enable or disable functions to suit the needs of your workplace. PROGRAMS RELATED TO ALL FUNCTIONS OF THE MACHINE These programs are used to enable user authentication mode, adjust power consumption, and manage peripheral devices. When user authentication mode is enabled for a function, a valid account number must be entered in order to use the function.
SYSTEM SETTINGS►PURPOSE OF THE SYSTEM SETTINGS 4 Use the numeric keys to enter the five-digit administrator PIN code. 5 Press the [OK] key. 6 • If this is the first time you are programming the administrator PIN code, enter the factory default code. (Refer to the Start Guide) • " " appears for each digit that you enter. • The special modes screen will appear with "Change Admin PIN" selected. The administrator PIN code change screen appears.
SYSTEM SETTINGS►SYSTEM SETTINGS LIST SYSTEM SETTINGS LIST Programs for general use of the machine Program name Change Admin PIN Change Admin PIN Initial Setting Date & Time Set Daylight Saving Time Network Confirmation of Network Connection Type Wired settings Wireless (Infrastructure) Wireless (Access Point) User Control User Authentication User Registration Function Limit Setting Account Limit Setting User Count Display User Count Reset A Warning when Login Fails Disable Print by Inv.
SYSTEM SETTINGS►SYSTEM SETTINGS LIST Programs for Fax Mode Program name Programs for Scanner Mode Program name Scanner Disable USB Scan New Default Page Fax List Setting Print Selection 7-18 Auto Listing 7-19 Initial Setting Dial Mode 7-19 Pause Time 7-19 Own Passcode Set 7-19 Set Volume 7-19 TX/RX End Sound 7-20 TX/RX End Sound Length 7-20 Distinctive Ring 7-20 Remote Reception 7-20 Disable Fax Print Hold 7-20 Sending Function Orig. Size Enter 7-20 Set Res. Con.
SYSTEM SETTINGS►SYSTEM SETTINGS LIST Administrator settings menu The system settings are accessed via the following menu structure. Refer to this menu when enabling or disabling the settings that are explained beginning on page 7-10. Some settings contain an additional level of settings (a settings screen).
SYSTEM SETTINGS►SYSTEM SETTINGS LIST Level 1 Network User Control Level 2 Rcv. Function #Of Rings At. RX #Of Rings Man.RX Tray Selection Received Data Print Condition Auto Rcv Reduce To Regular Size Duplex Reception 8 1/2x11 RX Reduce Print FW. RX Data Received Data FW.
SYSTEM SETTINGS►SYSTEM SETTINGS LIST Level 1 Operation Setting Level 2 Auto Clear Disable Display Timeout Language Setting Message Time Key Touch Sound Keys Touch Sound At Initial Point Key Press Time Disable Auto Key Repeat Disable Paper Size Set Energy Save Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Enter Auto Power Shut-Off after the Remote Job Toner Save Mode (Copy) Toner Save Mode (Print) List Print Fax Settings Inbound Routing User Usage List Activity Report Junk Fax # List User
SYSTEM SETTINGS►USING THE SYSTEM SETTINGS USING THE SYSTEM SETTINGS 1 Press the [SPECIAL FUNCTION] key ( 2 Select "System Settings" with the [ ] or [ ] key and press the [OK] key. 3 Enter admin PIN Code. ). Enter the administrator PIN code with the numeric keys. • " " appears for each digit that you enter. • The mode selection screen appears. Admin PIN Code: 4 Mode Select Change Admin PIN Initial Setting Copier Printer Select the desired mode with the [ ] or [ ] key. 5 Press the [OK] key.
SYSTEM SETTINGS►SYSTEM SETTINGS SYSTEM SETTINGS Change Admin PIN Wired settings Use this function to change administrator PIN code. To change the administrator PIN code, see "PROGRAMMING AN ADMINISTRATOR PIN CODE (page 7-2)". IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine. The settings are shown below. Enable DHCP Use this setting to have the IP address obtained automatically using DHCP (Dynamic Host Configuration Protocol).
SYSTEM SETTINGS►SYSTEM SETTINGS Wireless (Infrastructure) Wireless (Access Point) (Only on models with wireless LAN) (Only on models with wireless LAN) This sets connection using wireless infrastructure mode. This sets connection using wireless access point mode. Manual Input of SSID Enter up to 32 half-width characters for the SSID. Setting of SSID Enter up to 32 half-width characters for the SSID. • Setting of Security Type Select the security type.
SYSTEM SETTINGS►SYSTEM SETTINGS User Control User Count Display User Control is used to configure settings for user authentication. Select the [User Control] to configure the settings. User Control User Authentication User Registration Function Limit Setting Account Limit Setting This setting is used to display the page counts of each account in copy, print, and scan modes, and the usage limits for copy and print modes. Misfed pages are not included in the page counts.
SYSTEM SETTINGS►SYSTEM SETTINGS Device Control Plain Paper Settings These settings are used to configure settings for hardware functions of the machine. To access one of these settings, select "Device Control" in the mode selection screen, select the desired setting in the device control screen, and press the [OK] key. In this machine, paper type is divided between plain paper 1 and plain paper 2.
SYSTEM SETTINGS►SYSTEM SETTINGS Operation Setting Message Time This setting is used to set the length of time that messages appear in the display (this applies to messages that appear for a certain length of time and then automatically disappear.) Select from "Short (3 sec.)", "Normal (6 sec.)", or "Long (9 sec.)". The factory default setting is "Normal (6 sec.)". These settings are used to configure various settings related to the operation panel.
SYSTEM SETTINGS►SYSTEM SETTINGS Disable Paper Size Set Auto Power Shut-Off Timer This setting is used to disable "Paper Size Set" in the Special Modes menu. When disabled, "Paper Size Set" cannot be used when the [SPECIAL FUNCTION] key ( ) is pressed, which prevents users other than the administrator from easily changing the paper size setting. "Disable Paper Size Set" is initially disabled (factory default setting).
SYSTEM SETTINGS►SYSTEM SETTINGS List Print This is used to print lists and reports that are only for use by the administrator of the machine. Select [List Print] to choose the list and the report you want to print. Lay copy paper (about five sheets) that is the same size as the test patch on top of the placed test patch, gently close the automatic document feeder, and select the [OK]. If the tones are still off after "Auto Calibration" is performed, repeating Auto Calibration may provide improvement.
SYSTEM SETTINGS►SYSTEM SETTINGS Initialize Private Data and Data in Machine Card Shot Default This setting is used to set the default dimensions that appear when the card shot size entry screen is displayed. The factory default settings are 86 mm (3-3/8") for the width (X) and 54 mm (2-1/8") for the length (Y). Select X or Y and adjust the corresponding default value with the [ ] or [ ] key.
SYSTEM SETTINGS►SYSTEM SETTINGS Printer Fax Settings related to the printer function can be configured. Select the [Printer] to configure the settings. System settings for the fax function are explained below. List Setting This setting is used to print lists showing current system settings and other programmed information. Select the [List Setting] to configure the settings.
SYSTEM SETTINGS►SYSTEM SETTINGS Auto Listing Pause Time This setting is used to have the activity report that is stored in the machine's memory printed out at regular intervals. You can choose to have the report automatically printed each time the number of stored transactions exceeds 50, or have the report printed at a specified time every day (only once per day). You can also enable both print methods. The report is normally set to not print out.
SYSTEM SETTINGS►SYSTEM SETTINGS Sending Function TX/RX End Sound This setting is used to select the beep pattern that signals the end of transmission or reception. "Pattern 1", "Pattern 2" or "Pattern 3" can be selected. Before pressing the [OK] key to store your selection, you can press the key to listen to the selected pattern. TX/RX End Sound Length This setting is used to select the length of the end sound in seconds. Selections are "2.0 sec", "2.5 sec", "3.0 sec", "3.5 sec", and "4.0 sec". "3.
SYSTEM SETTINGS►SYSTEM SETTINGS Address Review Recall Set (Err) You can specify whether a screen appears for confirmation of the destination when sending a fax. When sending a fax, this setting is used to select whether or not the machine will automatically re-attempt the call if the transmission fails due to a line error.
SYSTEM SETTINGS►SYSTEM SETTINGS Ring Timeout In Auto TX #Of Rings Man.RX When sending a fax by automatic transmission (see Storing transmission jobs (memory transmission) (page 4-17)), this setting lets you select the amount of time that the machine waits before breaking the connection when the other machine does not answer your machine's call. If the other machine does not respond within this set time, your machine will automatically break the connection. Time selections are "30 sec.", "45 sec.
SYSTEM SETTINGS►SYSTEM SETTINGS Auto Rcv Reduce To Regular Size 8 1/2x11 RX Reduce Print When you receive a fax that includes the sender's name and number, the received image is slightly larger than the standard size*. This setting lets you select whether or not the received image is automatically reduced before printing to fit the standard size. Normally this setting is enabled. * Standard sizes are sizes such as A4 and B5 (8-1/2" x 11" and 5-1/2" x 8-1/2"). (This may not be available for some region.
SYSTEM SETTINGS►SYSTEM SETTINGS Anti Junk Fax Polling Passcode # Mode When this setting is enabled, reception from fax numbers programmed using the "Enter Junk Fax # (page 7-24)" setting will be blocked. This setting is normally disabled. • The setting is enabled and a checkmark appears in the checkbox. • If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.
WEB PAGES WEB FUNCTIONS IN THE MACHINE ABOUT THE WEB PAGES . . . . . . . . . . . . . . . . . . . 8-2 • HOW TO ACCESS THE WEB PAGE . . . . . . . . 8-2 ABOUT THE WEB PAGES (FOR USERS) . . . . . . . 8-3 CONFIGURING THE PRINTER CONDITION SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 • HOW TO CONFIGURE THE SETTINGS . . . . . 8-4 • PRINTER CONDITION SETTING MENU . . . . . 8-5 • PRINTER CONDITION SETTINGS. . . . . . . . . .
WEB PAGES►WEB FUNCTIONS IN THE MACHINE WEB FUNCTIONS IN THE MACHINE ABOUT THE WEB PAGES The machine includes a built-in Web server. The Web server is accessed using a Web browser on your computer. The Web pages include both pages for users and pages for the administrator. In the user Web pages, users can monitor the machine, and select printer configuration settings. In the administrator Web pages, the administrator can configure the machine's settings, and passwords.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE ABOUT THE WEB PAGES (FOR USERS) When you access the user Web pages in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. (1) (2) (3) (4) (5) (6) (1) English (4) Menu frame (2) System Information Shows the current status of the machine and model name.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE CONFIGURING THE PRINTER CONDITION SETTINGS The printer condition settings allow basic printer settings to be configured. The following items can be set: • "Default Settings" ►page 8-5: • "PCL Settings" ►page 8-6: Basic settings that are mainly used when the printer driver is not used. PCL symbol set, font, line feed code, and other settings.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE PRINTER CONDITION SETTING MENU Condition Settings Default Settings Condition Settings Factory default settings PCL Settings Factory default settings Orientation Portrait Symbol Set PC-8 Default Paper Size A4 (Letter) Font 0: Courier (internal font) Default Paper Type Plain 1 Line Feed Code CR=CR; LF=LF; FF=FF Default Resolution 600dpi (High Quality) Disable Blank Page Print Disable 2-Sided Print 2-Sided (Book) Fit To Page ON PS Settings Factor
WEB PAGES►WEB FUNCTIONS IN THE MACHINE PCL Settings Item Settings Description Symbol Set Select one of 35 sets. This specifies which country's characters (PCL symbol set) are assigned to certain of the symbols in the character code list. The factory default setting is [PC-8]. Font Select one internal font. This specifies which PCL font to use for printing. One font can be specified from among the internal fonts. The factory default setting is [0: Courier].
WEB PAGES►WEB FUNCTIONS IN THE MACHINE CONFIGURING THE SCANNER CONDITION SETTINGS STORING DESTINATIONS To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. ► Editing and deleting programmed transmission destinations (page 8-12) A total of 200 destinations* can be stored, including E-mail, Network folder FTP, Desktop, and Group destinations.* * Multiple e-mail addresses can be stored as a group (up to 100).
WEB PAGES►WEB FUNCTIONS IN THE MACHINE Storing destinations for Scan to FTP Click [FTP], and enter the destination information. For the settings, see the following table. FTP destination information Item Description Name (Required) Enter the name of the destination (up to 36 characters). Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE Storing destinations for Network folder Click [Network folder], and enter the destination information. For the settings, see the following table. Network folder destination information Item Description Name (Required) Enter the name of the destination (up to 36 characters). Initial (Optional) Enter initial text for the destination (maximum of 10 characters).
WEB PAGES►WEB FUNCTIONS IN THE MACHINE Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (Network Scanner Tool can be downloaded from the Sharp website.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE Storing Groups (Scan to E-mail) You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently transmit to a fixed group of destinations, you can store the destinations as a group. Up to 100 destinations can be stored in one group. Click [Group(E-mail)], and enter the destination information. For the settings, see the following table.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page. To edit the selected destination, click [Edit] at the bottom of the Destinations List. The programming screen of the destination selected appears. Edit the information in the same way as you initially stored it. To delete the selected destination, click [Delete] at the bottom of the Destinations List.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE BASIC SETTINGS FOR NETWORK SCAN (FOR THE ADMINISTRATOR) To use the Network Scan function, setting from the Web page is required. Click the menu frame and configure the required settings. A password is required to access this screen. These settings should only be configured by the network administrator. Click [Network Scanning] in the menu frame. 1 The Network Scanning setup page appears. 2 Select the scanner mode.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR) In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the administrator Web pages. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE CONFIGURING SMTP, DNS AND LDAP SERVER SETTINGS The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the required settings for "SMTP", "DNS", and "LDAP" servers. These settings are normally configured first. SMTP server: DNS server: LDAP server: SMTP is used to transmit e-mail that is sent using Scan to E-mail. To use these transmission methods, your SMTP server settings must be configured.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords]) Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings. The administrator must change the password from the factory default setting. The administrator must also take care to remember the new password. The next time the Web pages are accessed, the new password must be entered.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE ADMINISTRATOR SETTINGS The administrator settings are used to prohibit changes to the [Condition Settings] and to configure interface settings. • "Default settings": Select the setting for which you wish to prohibit changes. • "Paper Weight": The temperature of toner fusing is controlled according to the weight of the paper that is used. • "Interface settings": Enable monitoring of data sent to the network port and set restrictions.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE Paper Weight Item Paper Weight Settings 60 - 89 g/m2 (16 - 24 lb) 90 - 105 g/m2 (24+ - 28 lb.) Description These are used to control the toner fusing temperature according to the weight of the paper. Plain Paper Settings Item Plain Paper Settings Settings Plain 1, Plain 2 Description Set the weight of the plain paper to be used. The weight of Plain Paper 1 is 60 - 89 g/m2 (16 - 24 lb.), and the weight of Plain Paper 2 is 90 105 g/m2 (24+ - 28 lb.).
WEB PAGES►WEB FUNCTIONS IN THE MACHINE E-MAIL STATUS AND E-MAIL ALERT SETTINGS These functions send information on machine use (print count, copy count, etc.) and error conditions (paper misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer. INFORMATION SETUP Machine identification information for the status and alert e-mail functions is configured in the "Information Setup" screen.
WEB PAGES►WEB FUNCTIONS IN THE MACHINE STATUS MESSAGE SETUP Use the status message function to send the current counter information, including the copy count, print count, and total output count, based on the specified schedule. The destinations can be set for administrators and dealers respectively. 1 2 3 Click [Status Message] in the menu frame. The "Status Message Setup" screen will appear. Enter the required information, including the destination addresses and time schedule.
LICENSE INFORMATION Information on the Software License for This Product Software composition The software included in this product is comprised of various software components whose individual copyrights are held by SHARP or by third parties.
Copyright (c) 1995 - 2008 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. All rights reserved. Export of this software from the United States of America may require a specific license from the United States Government. It is the responsibility of any person or organization contemplating export to obtain such a license before exporting.
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
The licence and distribution terms for any publically available version orderivative of this code cannot be changed. i.e. this code cannot simply becopied and put under another distribution licence [including the GNU Public Licence.] D3DES License --------------- Copyright (c) 1988,1989,1990,1991,1992 by Richard Outerbridge. (GEnie : OUTER; CIS : [71755,204]) Graven Imagery, 1992. GNU GENERAL PUBLIC LICENSE Version 2, June 1991 Copyright (C) 1989, 1991 Free Software Foundation, Inc.
Finally, any free program is threatened constantly by software patents. We wish to avoid the danger that redistributors of a free program will individually obtain patent licenses, in effect making the program proprietary. To prevent this, we have made it clear that any patent must be licensed for everyone's free use or not licensed at all. The precise terms and conditions for copying, distribution and modification follow.
sections as part of a whole which is a work based on the Program, the distribution of the whole must be on the terms of this License, whose permissions for other licensees extend to the entire whole, and thus to each and every part regardless of who wrote it. Thus, it is not the intent of this section to claim rights or contest your rights to work written entirely by you; rather, the intent is to exercise the right to control the distribution of derivative or collective works based on the Program.
may not impose any further restrictions on the recipients' exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties to this License. 7. If, as a consequence of a court judgment or allegation of patent infringement or for any other reason (not limited to patent issues), conditions are imposed on you (whether by court order, agreement or otherwise) that contradict the conditions of this License, they do not excuse you from the conditions of this License.
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You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the program, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the program `Gnomovision' (which makes passes at compilers) written by James Hacker. , 1 April 1989 Ty Coon, President of Vice This General Public License does not permit incorporating your program into proprietary programs.
library, you must provide complete object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it. And you must show them these terms so they know their rights. We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library.
The precise terms and conditions for copying, distribution and modification follow. Pay close attention to the difference between a "work based on the library" and a "work that uses the library". The former contains code derived from the library, whereas the latter must be combined with the library in order to run. GNU LESSER GENERAL PUBLIC LICENSE TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION 0.
c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License.
However, linking a "work that uses the Library" with the Library creates an executable that is a derivative of the Library (because it contains portions of the Library), rather than a "work that uses the library". The executable is therefore covered by this License. Section 6 states terms for distribution of such executables.
For an executable, the required form of the "work that uses the Library" must include any data and utility programs needed for reproducing the executable from it. However, as a special exception, the materials to be distributed need not include anything that is normally distributed (in either source or binary form) with the major components (compiler, kernel, and so on) of the operating system on which the executable runs, unless that component itself accompanies the executable.
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GNU GENERAL PUBLIC LICENSE Version 3, 29 June 2007 Copyright (C) 2007 Free Software Foundation, Inc. Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is not allowed. Preamble The GNU General Public License is a free, copyleft license for software and other kinds of works. The licenses for most software and other practical works are designed to take away your freedom to share and change the works.
"This License" refers to version 3 of the GNU General Public License. "Copyright" also means copyright-like laws that apply to other kinds of works, such as semiconductor masks. "The Program" refers to any copyrightable work licensed under this License. Each licensee is addressed as "you". "Licensees" and "recipients" may be individuals or organizations. To "modify" a work means to copy from or adapt all or part of the work in a fashion requiring copyright permission, other than the making of an exact copy.
The Corresponding Source for a work in source code form is that same work. 2. Basic Permissions. All rights granted under this License are granted for the term of copyright on the Program, and are irrevocable provided the stated conditions are met. This License explicitly affirms your unlimited permission to run the unmodified Program. The output from running a covered work is covered by this License only if the output, given its content, constitutes a covered work.
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END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Programs If you develop a new program, and you want it to be of the greatest possible use to the public, the best way to achieve this is to make it free software which everyone can redistribute and change under these terms. To do so, attach the following notices to the program.
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