MODEL: MX-B381 DIGITAL MULTIFUNCTIONAL SYSTEM Quick Start Guide Before using the machine Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function. Printing Using the printer function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive. System settings Configuring settings to make the machine easier to use. Troubleshooting Frequently asked questions and how to clear paper misfeeds.
OPERATION MANUALS AND HOW TO USE THEM Three printed manuals and a manual in PDF format are provided with the machine. Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine (page 7) Quick Start Guide (this manual) To make a copy Copying (page 25) To print a file Printing (page 51) To send a scanned image To use Internet fax Scanning (page 63) This manual provides easy-to-understand explanations of the functions of the machine in a single manual.
Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. Download the Operation Guide from the Web pages in the machine. Operation Guide For detailed information For the downloading procedure, see "Downloading the Operation Guide" (page 3).
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the all custom setting list in the system settings.
ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Access the Web server in the machine to open the Web pages. Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine. Recommended Web browsers • Internet Explorer: 6.0 or higher (Windows®) • Netscape Navigator: 9 (Windows®) • Firefox: 2.
TABLE OF CONTENTS CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . 3 Before using the machine PART NAMES AND FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . 57 SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Scanning NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 BASE SCREEN OF SCAN MODE . . . . . . .
System settings SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Troubleshooting FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Before using the machine This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . 8 X SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 X USING THE TOUCH PANEL . . . . . . .
PART NAMES AND FUNCTIONS (1) (5) (6) (2) (3) (7) (1) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Operation panel (4) Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder. (5) Finisher* This can be used to staple output.
(14) (11) (12) (11) Front cover Open to replace a toner cartridge. (12) Bypass tray Special types of paper and envelopes can be fed from the bypass tray. (13) (13) USB connector (B type) Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer. (14) LAN connector Connect the LAN cable to this connector when the machine is used on a network.
OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted. Touch panel [JOB STATUS] key Print mode indicators Messages and keys appear in the LCD display.
Numeric keys keys [CLEAR] key Main power indicator These are used to enter the number of copies, fax numbers, and other numbers. Press this key to return settings such as the number of copies to "0". This indicator lights when the main power is switched on. The main power switch is on the left side of the machine. [LOGOUT] key ( ) When user authentication is enabled, press this key to log out after using the machine.
USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining. [IMAGE SEND] key To use the scan or fax function, touch this key to switch to image send mode.
Using general keys OK Special Modes Margin Shift Erase Pamphlet Copy Transparency Inserts 2in1 Card Shot Stamp Image Edit Sharpness File Quick File Job Build 1 2 (1) Cancel Print File-01.tiff Paper Select Auto Number of Prints (2) Output 1 (1 999) (3) Fit To Page 2-Sided Quick File Print (1) When the displayed screen is one of two or more screens, use the keys to switch through the screens. (2) The keys can be used to increase or decrease a value.
Checking the status of the machine The touch panel has a key for checking the status of the machine. "Job Status" display Display selection key This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear. DOCUMENT FILING IMAGE SEND COPY The status display can be switched between "Job Status" and "MFP Status".
USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in.
HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".
IMAGE CHECK FUNCTION (PREVIEW) The image check function is used to display the content of a received fax or other data in the touch panel. Convenient uses of image check "Printing only faxes that are needed" You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.
Image Check The content of the data appears here In the touch panel, you can • Scroll the display • Change pages • Change the display magnification 0123456789 Back 04/04/2010 11:12 1 / 3 Display Rotation 0001 0010 Print Example: The image check screen for a received fax For details on the image check function, see each of the modes in the Operation Guide. * A preview image is an image for display on the touch panel. It will differ from the actual print result.
PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass. Using the automatic document feeder When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.
Place the original in the horizontal orientation, referring to the document glass scale. Originals Portrait original Landscape original Document glass scale mark A5 (5-1/2" x 8-1/2") B5 A4 (8-1/2" x 11") Portrait originals When using the below functions in copy mode, place the original so that the top of the image is to the right.
CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS" • Maintenance & Safety Guide, "SPECIFICATIONS" (1) Tray 1 (5) (2) Tray 2 (3) Tray 3 (4) Tray 4 (5) Bypass tray (1) (2) (3) (4) Print side face up or face down Paper is loaded with the print side face up or face down depending on the paper type and tray.
Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from A4 (8-1/2" x 11") size plain paper to A5 (5-1/2" x 8-1/2") size recycled paper. Gently pull out the paper tray. If paper remains in the tray, remove it. Move the two guides on the tray.
Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. SYSTEM SETTINGS Admin Password System Settings Total Count Paper Tray Settings (1) Printer Condition Settings Default Settings List Print (User) Address Control Fax Data Receive/Forward Document Filing Control USB-Device Check Exit 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray settings in the touch panel. (1) Touch the [Paper Tray Settings] key.
Loading paper in bypass tray The side to be copied on must be face down! Load the paper in the horizontal orientation. When loading A4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes. Example: Loading an envelope Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Only the address side of envelopes can be printed on.
Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . 26 X MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 X 2-SIDED COPYING (Automatic Document Feeder) . . . . 30 X COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . 31 X SELECTING THE EXPOSURE AND IMAGE TYPE . . . . .
BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. (6) (7) Ready to scan for copy. 0 (8) Special Modes (9) 2-Sided Copy (10) Output (11) Plain (1) A4 Exposure (2) Auto (3) Copy Ratio 1. 2. 3. 4.
(7) Paper select display This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted. The tray that is feeding paper is indicated in green. Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed. (8) Number of copies display This shows the number of copies set. (10) [2-Sided Copy] key Touch this key to select the 2-sided copying function.
MAKING COPIES This is the most basic procedure for making copies. 1-sided original The side to be scanned must be face up! DOCUMENT FILING IMAGE SEND COPY Ready to scan for copy. (1) 0 Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 File (2) Copy Ratio Original 100% Output 1-sided copy 1 Place the originals. 2 Select settings in the touch panel. When using the document glass, place the original with the side to be scanned face down. (1) Touch the [COPY] key.
Select settings in the touch panel. (Continued) Special Modes (5) Make sure that the desired paper size is selected. 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 File (5) Copy Ratio Original 100% A4 Output Quick File Paper Select Auto A4 Plain 3 Set the number of copies and then press the [START] key.
2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper. The side to be scanned must be face up! Special Modes Plain A4 1. 2. 3. 4. Auto A4 A5 A4 A4 Place the originals. 2 Select settings in the touch panel. Original 100% A4 (2) Output (1) Set the original size.
COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, and envelopes. This section explains how to load A4 heavy paper in the bypass tray. Original The side to be scanned must be face up! The side to be copied on must be face down! Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 Output File Quick File Copy Ratio Original 100% 1 Place the originals. 2 Insert paper in the bypass tray.
Select settings in the touch panel. (Continued) Paper Select (4) Touch the [Heavy Paper] key. Cancel Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Letter Head Pre-Punched Colour Thin Paper Labels Heavy Paper Transparency Envelope 1 2 (4) Heavy Paper : 106 - 209 g/m2 (28 - 56 lbs.) (5) Touch the [Auto-AB] key. (6) Touch the [OK] key.
Selecting a tray Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 Output To select paper, touch the [Paper Select] key or the image of the machine in the base screen of copy mode. File Quick File Copy Ratio Original 100% Paper Select Auto A4 Plain OK Paper Select Bypass Tray Paper Tray 1. A4 Plain 3. A5 Plain A4 Plain 3. A4 Plain 4. A4 Plain (B) (C) Touch a key to select a tray. (A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray.
SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. The side to be scanned must be face up! Special Modes Place the originals. 2 Select settings in the touch panel. Plain A4 1. 2. 3. 4.
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A5 original onto A4 paper. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto Copy Ratio A4 A5 A4 A4 File (1) (4) Original Paper Select 100% Output Quick File Auto A4 Plain A5 OK Paper Select (6) A5 A4 1 Place the originals.
Select settings in the touch panel. (Continued) Special Modes (7) Touch the [Auto Image] key. 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 Output File Quick File Copy Ratio Original Paper Select 100% A5 Auto Image A4 Plain (7) 3 Set the number of copies. Correct sets 4 Press the [START] key.
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto Output A4 A5 A4 A4 File (1) Quick File Original Copy Ratio Original Ratio-specified copy 1 Place the originals. 2 Select settings in the touch panel.
Select settings in the touch panel. (Continued) OK Copy Ratio (4) Touch the [50%] key. (6) 55 25% % Zoom 50% (4) Touch the preset ratio key that is closest to 55% (the desired ratio). 200% 400% 2 2 (5) Set the copy ratio to 55% with the key. (5) 100% Auto Image The key decreases the ratio in increments of 1%, and the key increases the ratio in increments of 1%. XY Zoom (6) Touch the [OK] key. 3 Set the number of copies. Correct sets 4 Press the [START] key.
INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run. Original Interrupt Printing Copies in progress from tray 2. Ready to scan for next copy job. 7 Interrupt 1 Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4.
STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them. Storing a job program Exit Job Programs Press program number. 1 2 3 4 5 6 1 4 7 8 9 10 11 12 Recall 1 Press the [#/P] key ( 2 Select settings in the touch panel. ). (1) Touch the [Store/Delete] tab.
To store, make selections and press [OK], to delete, press [Cancel]. (5) Cancel Select settings in the touch panel. (Continued) OK (3) Select the copy settings that you wish to store. (4) Touch the [Program Name] key. Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 Original Copy Ratio Output Program Name (4) A text entry screen appears. Enter a name for the program. Paper Select 100% Auto A4 Plain A4 (5) Touch the [OK] key.
Exit Job Programs Press program number. 1 2 3 4 5 6 1 4 7 8 9 10 11 12 Recall 2 Select settings in the touch panel. (1) Touch the [Store/Delete] tab. Store/Delete (1) Exit Job Programs Press program number. 1 2 3 4 5 6 7 8 9 10 11 12 (2) 1 4 Recall (2) Touch the key of the job program that you wish to delete. Touch a key that is highlighted. Keys that have a job program stored are highlighted. Store/Delete (3) Read the displayed message and touch the [Delete] key.
SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.
SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. The side to be scanned must be face up! Special Modes (1) 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto Output A4 A5 A4 A4 File 1 Place the originals. 2 Select settings in the touch panel.
3 Set the number of copies and then press the [START] key.
CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you wish to hole punch the copies. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making copies of books and other thick originals. With erase Without erase Making copies in pamphlet format (Pamphlet Copy) Use this function to make copies that can be folded into a pamphlet.
Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.
Copying both sides of a card onto one sheet of paper (Card Shot) Use this function to copy the front and reverse side of a card onto one sheet of paper. Front Back Printing the date or a stamp on copies (Stamp) Use this function to print the date, a stamp, the page number, or text on copies. Date print Stamp 04/04/2010 Page number CONFIDENTIAL Text Planning Meeting 1 2 3 Repeating photos on a copy (Photo Repeat) Use this function to print up to 12 copies of one photo on one sheet of paper.
Copying in the centre of the paper (Centring) Use this function to position the copy image at the centre of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original. Adjusting the sharpness of an image (Sharpness) Use this function to sharpen or soften a copy image. Soft Sharp Checking copies before printing (Proof Copy) Regardless of the number of copies specified, this function initially prints only the first set.
Copying originals that are different sizes (Mixed Size Original) For example, even when a B5 original is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper. B5 B5 A4 A4 Copying thin originals (Slow Scan Mode) This function lets you scan thin originals, which are normally difficult to handle, in the automatic document feeder.
Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows Vista® in Windows® environments, and Mac OS X v10.4 in Macintosh environments. The window varies depending on the operating system version, the printer driver version, and the application. X PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print an A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide / Sharpdesk Installation Guide. For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in "3.
3 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. (1) (2) (3) 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) 1 Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. (1) (2) In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.
Macintosh The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide / Sharpdesk Installation Guide. Setting the paper size Select paper settings in the printer driver before selecting the print command.
Printing a file 1 (1) Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, select [Print] from the [File] menu of SimpleText. (2) 2 Select print settings and click the [Print] button. (1) (2) (3) (1) Make sure the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) (2) Select print settings.
CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins.
SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 52) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example.
Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting.
CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper. 12 34 1 3 Fitting the print image to the paper (Fit To Paper Size) Use this function to enlarge or reduce the print image to fit the paper size.
Printing multiple images on one page (N-Up Printing) Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper. 12 34 1 2 3 4 Stapling printed pages (Staple) Use this function to staple printed output. (When a finisher is installed.
The machine also has these functions For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.
Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function. X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . 64 X BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . 65 X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . .
NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. USB memory mode Scan modes Use this mode to save an image to USB memory To send an image to an e-mail address, use Scan to E-mail Internet fax mode Use this mode to send a fax via the Internet To upload an image to an FTP server, use Scan the original, and then... The machine supports Direct SMTP.
BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen. Ready to send. Resend (1) (2) Address Book Original (3) Address Entry Exposure (4) (5) Scan Internet Fax Fax Scan: USB Mem.
SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. In scan mode, originals can be scanned in full colour or greyscale. COPY (1) Internet (2) Scan 1 DOCUMENT FILING IMAGE SEND Ready to send. Resend Fax Fax USB Mem.
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. The side to be scanned must be face up! Scan Internet Fax Fax Address Book Original Scan: Address Entry Exposure Auto (1) Send Settings Resolution Address Review File Format PDF File Colour Mode Mono2 Quick File Special Modes USB Mem.
CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. The side to be scanned must be face up! Scan Address Book Internet Fax Original Fax Scan: Address Entry Exposure Send Settings Resolution Address Review File Format PDF File Colour Mode Mono2 Quick File Special Modes USB Mem. Scan A4 Send: PC Scan Auto 1 Place the originals.
CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in full colour TIFF format is explained below. The side to be scanned must be face up! Scan Internet Fax Address Book Original Fax USB Mem.
(4) Compression Ratio TIFF Low Encrypt PDF XPS Medium Programmed JPEG High File Type PDF Select settings in the touch panel. (Continued) OK Scan/File Format (6) (4) Touch the [TIFF] key. (5) Touch the [High] key. This sets the compression to high. A higher compression ratio creates a smaller file size. B/W Colour/Grey (5) Specified Pages per File (1-99) (6) Touch the [OK] key. 3 Select the destination and press the [START] key.
STORING A DESTINATION The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the Operation Guide.
Add New (3) Index Switch Select settings in the touch panel. (Continued) Back Address Book Sort Address All AAA AAA BBB BBB 1 CCC CCC DDD DDD 2 EEE EEE FFF FFF GGG GGG HHH HHH (3) Touch the [Add New] key. ABC Sorting Order Search Number III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.
CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. (1) Touch the [Address Book] key. (1) Scan Internet Fax Address Book Original Address Entry Exposure Fax USB Mem.
Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. (1) Touch the [Resend] key. (1) Ready to send. Resend Internet Fax Scan Address Book Original Address Entry Exposure Fax Scan: USB Mem.
Search number sending When you store an individual key or a group key, a 3-digit search number is assigned to the key. You can select a destination using the key and the 3-digit search number. To check a search number, print the appropriate list in the sending address list menu in the system settings. (1) Touch the key. Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: USB Mem.
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.
Select settings in the touch panel. (Continued) OK Address Review (6) 001 EEE EEE 002 HHH HHH (6) Check the destinations and then touch the [OK] key. 1 1 To To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key. Cc 3 Press the [START] key. If fax or Internet fax destinations are included in the broadcast transmission, scanning will take place in [Mono2].
SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an example.
SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example.
Select settings in the touch panel. (Continued) This function may not apply if [Mono2]is selected in colour mode. (3) Read the displayed message and touch the [OK] key. (4) Set the darkness of the background that will remain with the [-] [+] keys. OK (3) (5) Scan/Special Modes Cancel Suppress Background OK OK 3 levels are available. Touch the [-] key for a lighter background. Touch the [+] key for a darker background. Here "1" is set for the lightest background.
CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Scan Without erase Scan With erase Whitening faint colours in the image (Suppress Background) Use this function to suppress light background areas in the scanned image. This is convenient for scanning an original that is printed on coloured paper. This function does not operate in black and white mode.
Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission. Scan The machine also has these functions For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.
Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions. X DOCUMENT FILING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 X QUICKLY SAVING A JOB (Quick File). . . . . . . . . . . . . . . 86 X APPENDING INFORMATION WHEN STORING A FILE (File). . . . . . . . . . . . . . . . . . .
DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed.
The document filing function is convenient in these situations In this situation... You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout. Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 Output Document filing is convenient File Quick File Copy Ratio Original 100% A4 Paper Select Auto A4 Plain It takes time to scan all of the pages of the handout.
QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. The side to be scanned must be face up! Special Modes 1 Place the originals. 2 Select settings in the touch panel. 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto Select settings in the same way as when making a regular copy. Output A4 A5 A4 A4 File (1) Touch the [Quick File] key.
APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain A4 Exposure 1. 2. 3. 4. Auto A4 A5 A4 A4 Output File (1) Quick File Copy Ratio Original 100% A4 Place the originals. 2 Select settings in the touch panel.
Cancel User Name 6 12 Name 1 Name 3 Name 2 (3) 1 2 Name 4 Name 5 Name 6 Name 7 Name 8 Name 9 Name 10 Name 11 ABC (3) Touch the [Name 1] key. (4) Touch the [OK] key. Name 12 All User Select settings in the touch panel. (Continued) OK (4) 18 ABCD EFGH IJKL MNOP QRSTU Cancel File Information VWXYZ etc. OK (5) Touch the [File Name] key. Confidential A text entry screen appears. Enter a file name.
SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. IMAGE SEND COPY File Retrieve Scan to HDD 1 DOCUMENT FILING HDD Status Ex Data Access The base screen of document filing mode appears. Search Folder Select Main Folder Quick File Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 Touch the [DOCUMENT FILING] key.
PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. Select the file and print it.
System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide. X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen. The procedure for opening the system settings screen and the items in the screen are explained below. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.
Settings Description Fax Data Receive/Forward This is used to configure settings for receiving faxes and Internet faxes, and settings for forwarding received faxes and Internet faxes. Printer Condition Settings This is used to configure settings for printing without using the printer driver and settings for the printer function. Document Filing Control This is used to store, edit, and delete custom folders for the document filing function.
Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds. X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . . 96 X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . .
FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in the centre of the paper. 1 Place the originals. If the X dimension (width) of the document is less than 89 mm (3-1/2") or the Y dimension (height) is less than 100 mm (4"), place the original on the document glass.
3 Place paper in the bypass tray. The bypass tray is used here to copy onto paper that is not loaded in any of the paper trays of the machine. Type : Recycled Size : A4 4 Select the bypass tray. From the base screen of copy mode, touch [Paper Select] and then "Bypass tray paper type". Cancel Bypass Tray Paper Tray Select the paper type.
Printing on envelopes The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope. 1 Place paper in the bypass tray. Print on the name and address side 2 Tray Settings.
3 Select settings in the printer driver. (1) (2) (3) (1) Select the size of the envelope in "Paper Size". (2) Select "Bypass Tray" from "Paper Source" in "Paper Selection". (3) Select [Envelope] in "Paper Type". If needed, select the "Rotate 180 degrees" checkbox ( ) in "Image Orientation" on the [Main] tab. (4) Click the [OK] button.
Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. Paper Empty 1 Check details on the job.
Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjusted in the system settings (administrator). Press the [SYSTEM SETTINGS] key on the operation panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] - [Speaker Settings] - [Ringer Volume] in that order, and then select the desired volume.
REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the message will automatically clear. The blinking mark in the image at left indicates the approximate position of the misfeed.
Please note • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®. The screens may vary depending on the version of the operating system or the software application. • The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS X.
MX-B381 Quick Start Guide PRINTED IN FRANCE TINSE4477GHZZ
