MX-FR50U Data Security Kit Operation Guide Contents Introduction....................................................................................................................................2 When the data security kit is installed ...........................................................................................4 l System settings of the data security kit ...................................................................................4 l Document control function ........................
Warranty While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. © Copyright SHARP Corporation 2015. All rights reserved.
Introduction The MX-FR50U adds a security function to the SHARP Digital Multifunctional System. When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Multifunctional System with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk.
n About passwords for the Web page If an incorrect "users" or "admin" password is entered 3 times in a row when attempting to access the Web pages of a machine that has the data security kit installed, access to pages that require entry of the "users" or "admin" password will be prohibited for 5 minutes. Some of the procedures for operating the machine change when the data security kit is installed.
1 When the data security kit is installed When the data security kit is installed, the following icon appears on the touch panel. Touch the icon ( ) to view information on the data security kit version. When the data security kit is installed, data remaining in the machine is automatically erased after each job. When data clearing begins, the following message appears for 6 seconds*. Data is being cleared.
When the data security kit is installed Document Filing To use the document filing function to store jobs in the machine when the data security kit is installed, set the file property to "Confidential". Files set to the "Sharing" or "Protect" properties cannot be stored. In addition, to print from a computer using the retention function, enter a password in the printer driver settings (when the factory default setting is in effect).
When the data security kit is installed Protecting passwords When the data security kit is installed, passwords entered from the operation panel of the machine or the Web pages can be protected.
When the data security kit is installed n Encrypted PDF When a job is printed by encrypted PDF direct printing (when the PS3 expansion kit is installed)*, the job will appear in the spool queue of the job status screen and a password must be entered to begin printing. If an incorrect password is entered 3 times in a row when the data security kit installed, the message "Operation is disabled. Please see your administrator for your assistance." will be displayed for 6 seconds and printing will be locked.
When the data security kit is installed Restrictions on tandem copying and tandem printing Tandem copying and tandem printing operate as shown below based on the configuration of the master machine and slave machine (whether or not the data security kit is installed). n Tandem copying Slave machine Master machine Data security kit: Yes Data security kit: No Data security kit: Yes The tandem function can be used. Data is encrypted and cleared from both the master and slave machines.
When the data security kit is installed Security Settings in the Web pages When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication of the user by means of a "User Name" and "Password" for the FTP server. (The Pull Print function allows a file on a previously stored FTP server to be printed directly from the operation panel of the machine without using the printer driver; see the Operation Guide.
2 System settings This section explains system settings that are related to the security function. The following explanations assume that the machine has the printer, fax, and network scanner functions. Using the System Settings (Administrator) Follow the procedure in "SYSTEM SETTINGS (ADMINISTRATOR)" in "7. SYSTEM SETTINGS" of the Operation Guide to configure the settings in the system settings (administrator). For explanations of each of the settings, see the following pages.
System settings Setting Page Explanation Jobs Completed List Display Setting 18 Use this to select whether or not the job status completed job screen is displayed. Job Status Display Setting 19 Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen. Release Lock on File/Folder Operation 19 Use this to release locked files and folders. Product Key*2 19 Register the product key.
System settings n Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this setting. Use "Clear Address Book and Registered Data" (page 14 of this manual) to clear the following types of data.
System settings [Clear screen 3] Touch the [OK] key to restart the machine. Clearing memory has been completed. Reboot is implemented. OK n Clear Document Filing Data This function is used to clear data stored using the document filing function. Data whose property is set to "Protect" or "Confidential" is also cleared. System Settings Clear Document Filing Data Clear Back Select the data to be cleared and press [Clear].
System settings n Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory Defaults" (Þ System Settings (Administrator) > "Storing/Calling of System Settings" > "Restore Factory Defaults"). System Settings Clear Address Book and Registered Data Clear Back Select the data to be cleared and press [Clear].
System settings n Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. System Settings Power Up Auto Clear Cancel OK Select the data to be cleared at power up. All Memory File Data(Including protected/confidential files) Quick File Data(Including protected files) Job Status Jobs Completed List The following types of data can be cleared.
System settings n Clearance Time Settings To further strengthen the security settings, you can have data clearing repeated a set number of times in each area. Touch the select box of each item and select the number of times that you wish data clearing to be repeated. When finished, touch the [OK] key.
System settings n Disabling of Document Filing This program is used to restrict the filing modes of the document filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which document filing operates (Copy, Printer, Scan to HDD, and Image Send mode).
System settings n Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine can be prohibited. This setting can be used to prevent sensitive documents left on the output tray from being taken by a third party, which could result in the leaking of sensitive information.
System settings Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel. If you do not want to display this information for security reasons, select the appropriate checkboxes. Release Lock on File/Folder Operation This function is used to release document filing folders and files and encrypted PDF files, that are locked due to the entry of an incorrect password.
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