MODEL: MX-M850 MX-M950 MX-M1100 DIGITAL MULTIFUNCTIONAL SYSTEM Quick Start Guide General information Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function. Printing Using the printer function. Image sending Using the Image Send function. Document filing Storing jobs as files on the hard drive. Manual finishing Finishing functions using the inserter. System settings Keep this manual close at hand for reference whenever needed.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are stored on the hard drive in the machine. The printed manuals contain information that you should know before using the machine, including the basic procedures for operating the machine. Please read these manuals well. The manuals in PDF format provide detailed explanations of the functions of the machine.
Manuals in PDF format Manuals in PDF format can be downloaded from the Web server* in the machine. The manuals contain detailed explanations of the procedures for using the machine. To download the PDF manuals, see "How to download the manuals in PDF format" (page 3). User's Guide This manual explains the basic procedures for using the machine, such as how to load paper. Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Access the Web server in the machine to open the Web pages. Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine. Recommended Web browsers Internet Explorer: 6.0 or higher (Windows®) Netscape Navigator: 7.0 or higher Safari: 1.
How to download the manuals in PDF format Manuals containing detailed information on the machine can be downloaded from the Web pages. Download a manual in PDF format. (1) Click [Operation Manual Download] in the menu of the Web page. (1) (2) Select the desired language. (2) (3) Select the manual that you wish to download. (3) (4) Click the [Download] button. The selected manual is downloaded.
TABLE OF CONTENTS General information PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION) . . . . . . . . . . . . .
Image sending IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68 BASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69 SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70 SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
General information This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8 X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12 X HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION). . . . . . . . . .
PART NAMES AND FUNCTIONS (1) (2) (3) (4) (8) (5) (9) (10) (1) Offset tray Offset and stapled output are delivered to this tray. (2) Top tray Printed output is delivered to this tray. (3) Finisher* This can be used to staple output. When an optional punch unit is installed, holes can be punched in output. (4) Paper trays When using the inserter, load paper in this tray. (5) Inserter* This inserts covers and inserts into copy and print output.
(14) (15) (16) (14) Operation panel (15) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position. (16) Front cover Open to power on the machine. (17) Large capacity trays (MX-LCX5)* (17) (18) (19) (18) Bypass tray (MX-MFX2)* Special types of paper can be fed from the bypass tray. The optional bypass tray (MX-MFX1) is also available.
OPERATION PANEL Status indicators Green and red indicators light and blink to indicate the status of the machine. The green indicator is on the left side and the red indicator is on the right side. When the green indicator lights or blinks, the machine is operating normally. The red indicator will light up when toner is low or it is time for maintenance. When the machine stops operating due to a paper misfeed or out of toner, the red indicator will blink.
[HOME] key Touch this key to display the home screen. Keys of frequently used functions can be registered in this screen for quick access, making the machine easier to use. [SYSTEM SETTINGS] key Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses. [JOB STATUS] key Press this key to view the job status screen.
USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining. 0 Interrupt Plain Special Modes Plain Plain 2-Sided Copy A4 5. A3 1. Auto 3. 4.
HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION) User authentication is used to restrict the use of the machine to users who have been registered in the machine. When user authentication has been enabled by the administrator of the machine, users must log in before using the machine. There are several types of user authentication, and each has a different login method. When you have finished using the machine, log out.
HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can be displayed.
PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass. Using the automatic document feeder When using the automatic document feeder, place the originals in the document feeder tray. Place the originals face up with the edges aligned evenly.
CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below.
Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 4 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper. Gently pull out the paper tray. If paper remains in the tray, remove it.
Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. SYSTEM SETTINGS System Settings Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Document Filing Control USB-Device Check (1) Printer Condition Settings Exit 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray settings in the touch panel. (1) Touch the [Paper Tray Settings] key.
Loading paper in other trays Tray 1 and Tray 2 To change the paper size of tray 1 and tray 2, see "TRAY SETTINGS FOR TRAY 1 AND TRAY 2" in the User's Guide. Gently pull out the paper tray. Tray 1 Tray 1 Raise the paper guide. Insert the paper with the print side face down. Tray 2 Raise the paper guide. Insert the paper with the print side face down. Return the paper guide to its original position after loading the paper. Fan the paper well before inserting it.
Bypass tray (MX-MFX1) The side to be printed on must be face up! The maximum number of plain paper sheets that can be loaded in the bypass tray is about 100. When loading A3W, A3, B4 size paper, pull out the tray extension. Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Bypass tray (MX-MFX2) The side to be printed on must be face up! Squeeze the lever that locks the guide, and move the guide to the desired paper size.
Large capacity tray MX-LCX6 The paper size of tray 5 can only be changed by a service technician. Gently pull out the paper tray. Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.
MX-LCX3N To change the paper size of tray 5, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAY (MX-LCX3N)" in the User's Guide. Before pulling the tray out, press the operation button. The operation button indicator will blink. Pull out the tray after the operation button indicator turns off. Gently pull out the paper tray. Paper table Insert the paper with the print side face up. When a certain amount of paper is placed on the paper table, the paper table will automatically descend slightly and then stop.
Large capacity trays MX-LCX4 To change the paper size of tray 5 and tray 6, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX4)" in the User's Guide. The paper size of tray 7 can only be changed by a service technician. Gently pull out the paper tray. Make sure that the paper size selector knob is set to the size of paper you loaded. Insert the paper with the print side face up. Up to 1000 sheets can be loaded in trays 5 and 6, and up to 2550 sheets can be loaded in tray 7.
MX-LCX5 To change the paper size of tray 5, tray 6 and tray 7, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX5)" in the User's Guide. Gently pull out the paper tray. Insert the paper with the print side face up. Up to 1000 sheets can be loaded in trays 5 and 7, and up to 2000 sheets can be loaded in tray 6. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.
FINISHING Depending on the options that have been installed, you can staple or punch holes in copy, print, and manual finishing output. This section explains the types of output finishing that can be performed. For the procedures for using these functions, see the Copier Guide, Printer Guide, and User's Guide. Sort function This sorts the output into collated sets. 12 3 12 3 12 3 1 23 12 3 22 2 11 1 3 33 Group function This groups output by page.
Staple sort function This function sorts output into sets and staples each set. 1 2 3 4 1 2 3 4 Pamphlet staple function This function staples each set of output in two places along the centreline and folds the output to create a pamphlet. 4 5 2 1 3 5 7 7 Punch function This function punches holes in output. Folding function This can be used to fold output in half, and to fold back a folded side.
Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 28 X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 X 2-SIDED COPYING (Automatic Document Feeder) . . 30 X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 31 X SELECTING THE EXPOSURE AND IMAGE TYPE . . .
BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. (5) (6) Ready to scan for copy. 0 Plain Plain Plain A4 Special Modes (8) 2-Sided Copy (9) Output (10) File (11) 5. A3 1. Exposure (1) 2. A4 Auto 3. 4. 6. A4 A3 B4 (7) A3 7.
MAKING COPIES This is the most basic procedure for making copies. 1-sided original COPY IMAGE SEND DOCUMENT FILING 1 MANUAL FINISHING Ready to scan for copy. 0 1-sided copy Touch the [COPY] key. The base screen of copy mode appears. Plain Special Modes Plain Plain A4 2-Sided Copy 5. A3 Exposure 1. 2. A4 Auto 3. 4. A3 B4 Output 6. A3 A4 7.
2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper. 1-sided original The side to be scanned must be face up! Plain Special Modes Plain Plain A4 5. A3 Exposure 1. 2. A4 Auto 3. 4. 6. A4 A3 B4 1 Place the originals. 2 Select settings in the touch panel.
COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 recycled paper in the bypass tray. Original 1 The side to be scanned must be face up! Plain Special Modes Plain Plain A4 2-Sided Copy 5. 2. A4 Auto 3. 4. 2 Insert paper in the bypass tray. After loading paper, press the tray button and make sure that the paper rises. For details, see "Bypass tray (MX-MFX2)" (page 20).
Select settings in the touch panel. (Continued) (4) Touch the [Auto-AB] key. Paper Select OK Bypass Tray Type/Size Setting Type Auto-Inch Recycled Auto-AB (4) Custom Size (5) Touch the [OK] key. (5) Size 12x18(A3W),11x17,8½x14 8½x11,5½x8½R 7¼x10½R,9x12(A4W),A3,A4,B4 A3W(12x18),A3,B4,A4,A5R,B5 B5R,A4W(9x12),11x17,8½x11 A4R X420 Y297 Non Standard Size Manual (6) Touch the bypass tray key. OK Paper Select Paper Tray 1. A4 2. A4 Plain (7) Touch the [OK] key.
SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. Light original 1 The side to be scanned must be face up! Special Modes Plain Plain A4 2 2-Sided Copy A3 2. 3. 4. Output 6. A3 A4 A4 Auto Select settings in the touch panel. (1) Touch the [Exposure] key. 5. 1. Place the originals.
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper. A4 1 The side to be scanned must be face up! Special Modes Plain Plain A4 2-Sided Copy 5. 2. A4 Auto 3. 4. 2 Select settings in the touch panel. (1) Touch the [Paper Select] key. Output A3 1. Place the originals.
3 Set the number of copies. Correct sets 4 Press the [START] key.
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) 55% For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. Original 1 The side to be scanned must be face up! Special Modes Plain Plain A4 2-Sided Copy 5. 2. A4 Auto 3. 4. 2 Select settings in the touch panel. (1) Touch the [Copy Ratio] key. Output A3 1. Place the originals.
3 Set the number of copies. Correct sets 4 Press the [START] key.
CHECKING COPIES BEFORE PRINTING (Proof Copy) Regardless of the number of copies specified, this function initially prints only the first set. After you have checked the first set, the remaining sets are printed. 5 sets Check 1 set 1 The side to be scanned must be face up! Place the originals. When using the document glass, place the original with the side to be scanned face down. Plain Special Modes Plain Plain A4 2 Select copy settings. 3 Set the number of copies.
5 Press [Start] to continue. To make a proof copy again, press [Proof Copy]. Change the settings. (1) Touch the [Change] key. If there are no problems in the proof copy, go to step 7. Change (1) (2) Touch the appropriate keys to change the settings. OK Proof Copy (3) (3) Touch the [OK] key. Paper Select Output 2-Sided Copy Special Modes (2) PROOF COPY 6 Press the [PROOF COPY] key. One set of copies will be printed using the settings you changed in step 5.
FINISHING You can touch the [Output] key to select output functions such as the sort function, group function, and offset function, and to select the output tray. All settings that can be selected when the finisher, punch unit, saddle unit, and folding unit are installed are explained. (8) (7) Output OK (1) Top Tray (2) Offset Tray (3) Fold Offset (4) Sort (5) Staple Sort (6) Group (1) [Top Tray] key Output is delivered to the top tray.
INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run. Original Printing Copies in progress from tray 2. Ready to scan for next copy job. 7 Interrupt 1 Plain Special Modes Plain Plain A4 2-Sided Copy Exposure 2. 1. A4 Auto 3. 4. Output 6. A3 A4 A3 B4 7.
STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them. Storing a job program Exit Job Programs 1 Press the [#/P] key ( 2 Select settings in the touch panel. ). Press program number. 1 2 (1) Touch the [Store/Delete] tab.
Exit Job Programs 2 Press program number. 1 2 3 4 5 6 7 8 9 10 11 12 After selecting the job program, set the number of copies and press the [START] key to begin copying. 1 4 Recall Touch the key of the desired job program. Store/Delete Deleting a job program Exit Job Programs 1 Press the [#/P] key ( 2 Select settings in the touch panel. ). Press program number. 1 2 1 3 (1) Touch the [Store/Delete] tab.
SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.
SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down. Plain Special Modes Plain Plain A4 2 (1) 2-Sided Copy Output A3 1. 2. A4 Auto 3. 4. 6. A3 A4 A3 B4 Select settings in the touch panel.
CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.
Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job. Using two machines to make a large number of copies (Tandem Copy) You can divide a copy job between two machines connected to the same network. This saves considerable time when running a large copy job.
Copying multiple pages onto one sheet of paper (Multi Shot) Use this function to copy two or four original pages onto one sheet of paper. 12 34 1 2 3 4 Copying a pamphlet (Book Copy) Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout. When a saddle unit or a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.
Printing the date or a stamp on copies (Stamp) Use this function to print the date, a stamp, the page number, or text on copies. The selected items will be printed on the copies. Date print Stamp 04/04/2010 Page number CONFIDENTIAL Text Planning Meeting 1 2 3 Repeating photos on a copy (Photo Repeat) Use this function to print up to 24 copies of one photo on one sheet of paper.
Copying an original without cutting off the edges (Full Bleed Copy) You can make a full-size copy on paper larger than the original to ensure that the edges of the image are not cut off. Copying in the centre of the paper (Centring) Use this function to position the copy image at the centre of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.
Copying in reverse order (Reverse Order) With normal copying, the copies are delivered face down in order beginning from the first page, which means that the copies are in the same order as the pages of the original. When reverse order copying is used, the copies are delivered face up in order beginning from the first page, which means that the copies are in the reverse order of the original pages.
Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows® XP in Windows® environments, and Mac OS X v10.4 (Mac OS 9.2.2 in the case of Mac OS 9) in Macintosh environments. The window varies depending on the operating system version, the printer driver version, and the application.
PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print an A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide. For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in the Printer Guide.
3 Select print settings. (1) Click the [Paper] tab. (1) (2) Select [A4]. (3) Click the [OK] button. (2) (3) 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) 1 Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. In Windows 98/Me/NT 4.0, click the [Properties] button. In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs.
Macintosh The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the printer expansion kit and PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.
MAC OS 9 1 (1) Open the page setup window in SimpleText. (1) Open the [File] menu. (2) Select [Page Setup]. (2) 2 Select paper settings. (1) Make sure the correct printer is selected. (1) The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) (2) (2) Select [A4]. (3) 58 (3) Click the [OK] button.
Printing a file MAC OS X 1 (1) Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. (2) 2 (1) Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. (2) (3) The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) (2) Select print settings.
MAC OS 9 1 (1) Execute printing from SimpleText. (1) Open the [File] menu. (2) Select [Print]. (2) 2 (1) (2) Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) (2) Select print settings. (3) Click next to [General] and select each setting that you wish to configure from the pull-down menu.
CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins. JOB STATUS Scan to Print Job (1) Job Queue Internet Fax Fax Job Sets / Progress Status Computer01 0020 / 0001 Printing Computer02 0020 / 0000 Waiting 0002 / 0000 (3) Waiting Copy 0002 / 0000 Waiting Copy 0002 / 0000 Waiting Copy 0002 / 0000 Waiting Copy 0002 / 0000 Waiting Copy 0002 / 0000 Waiting 0312345678 1 Press the [JOB STATUS] key.
SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 54) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example.
Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting. For more information on each setting, see "3. FREQUENTLY USED FUNCTIONS" and "4.
CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper. 12 34 1 3 Fitting the print image to the paper (Fit To Paper Size) Use this function to enlarge or reduce the print image to fit the paper size.
Punching holes in output (Punch) Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher is installed.) The machine also has these functions For information on each of these functions, see "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide.
Image Sending This section explains the uses of the image send function and the basic procedure. In addition, special modes that can be used with the image send function are introduced. To use the image send function, several expansion kits are necessary. X IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . 68 X BASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . 69 X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 70 X SENDING A FAX . . . . . . . . . . . . . . . . . . . . .
IMAGE SEND FUNCTION The image send function of the machine can be used to transmit scanned images by a variety of methods. The image send function has the following modes. Scan mode Scan to E-mail The scanned file is sent by e-mail. Scan to FTP The scanned file is sent to a specified directory on an FTP server. Scan to Network Folder The scanned file can be sent to a shared folder on a computer on your network. Transmission is possible to computers running Windows 98/Me/NT 4.0/2000/XP/Server 2003/Vista.
BASE SCREEN OF IMAGE SEND MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of image send mode. Various settings for image send can be selected from the base screen. Each mode has a base screen. To select a mode, touch the send mode select tab for that mode. Example: Base screen of scan mode Ready to send.
SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. When the colour expansion kit is installed, originals can be scanned in full colour or greyscale. Scan transmission Original IMAGE SEND COPY Ready to send.
SENDING A FAX The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images. Transmission Original IMAGE SEND COPY Ready to send. Scan DOCUMENT FILING Internet Fax Fax Original (2) Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes Address Book 1 MANUAL FINISHING (1) Speaker Resend Data Entry USB Mem. Scan Auto Send: Transmission result Select settings in the touch panel.
CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. For the procedure for storing a one-touch key, see "STORING A DESTINATION" (page 74).
Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send. Resend Internet Fax Scan Address Book Original Address Entry Exposure Fax Scan: Auto (1) Data Entry Auto A4 USB Mem.
STORING A DESTINATION Destinations for Scan to E-mail, Internet fax, and fax can be stored in one-touch keys. Stored destinations can be retrieved quickly and easily. To store destinations for other modes, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in the Image Send Guide. Storing an individual key As an example, the procedure for storing a destination for Scan to E-mail is explained below. For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide.
Select settings in the touch panel. (Continued) System Settings Cancel Address Control Address Type: E-mail Search Number: 1 Address Name (Required): KKK KKK Initial (Optional): K OK (4) [Internet Fax] or [Fax] can be selected to store addresses for those modes. (5) (1-999) (6) Key Name: Custom Index: (4) Select [E-mail] from the "Address Type" select box. (7) User 1 (5) Touch the "Address Name" text box. A text entry screen appears. Enter the name of the destination (max.
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode (excluding Scan to Network Folder), Internet fax mode, and fax mode destinations in a single operation. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down. (2) Scan Internet Fax Address Book Fax Original Scan: Place the originals.
CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. Sending an image in scan mode This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Sending an image in fax mode The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down. (1) Scan Address Book Internet Fax Original Data Entry Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Direct TX Place the originals. Auto A4 Send: USB Mem.
CHANGING THE FILE FORMAT The format for scan send (file type and compression method) can be changed. The procedure for sending a scanned image in full colour TIFF format is explained below. * To scan an original in full colour, the colour expansion kit is required. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
SPECIAL IMAGE SEND MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Scan Internet Fax Address Book Fax Original Scan: Data Entry Auto A4 Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF File Colour Mode Auto/Greyscale Quick File Special Modes Auto Send: USB Mem.
SELECTING A SPECIAL MODE The procedure for selecting a special mode for image send is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. As an example, the procedure for "ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)" is explained. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
CONVENIENT IMAGE SEND FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Scan Without erase Scan With erase Sending an original as two separate pages (Dual Page Scan) Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.
Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be scanned through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission. Scan Sending two pages as a single page (2in1) Use this function to reduce two original pages to half their size and send them as a single page. This is a special function in Internet fax mode and fax mode.
Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions. X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 88 X APPENDING INFORMATION WHEN STORING A FILE (File). . . . . . . . . . . . . . . . . . . . . .
DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed. Uses of the document filing function Copy Fax Print Scan Files that you want to store for later use Store quickly and easily Store and manage Quick File File Scan to HDD Use Quick File to quickly store a job without the bother of specifying settings.
The document filing function is convenient in these situations In this situation... You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout. Plain Special Modes Plain Plain A4 2-Sided Copy 5. A3 Exposure 1. 2. 3. 4. A3 B4 Output 6. A4 A4 Auto A3 7.
QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down. Plain Special Modes Plain 2 Select settings in the touch panel. Plain A4 2-Sided Copy Select settings in the same way as when making a regular copy. 5. A3 Exposure 1.
APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, folder, and save format can be specified when saving a file. A saved file can be printed or sent at a later time. When saving a file to be sent, set the save format to "Send Allowed Mode". 1 The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. OK Stored to: (8) (8) Touch the [OK] key. Main Folder User 1 User 3 User 2 (7) 2 User 4 User 5 User 6 User 7 User 8 User 9 User 10 All Folders 1 ABCD EFGHI JKLMN OPQRST UVWXYZ Cancel File Information (9) Touch the [OK] key. OK (9) Two selections are available for the "Storage Format": "Hi-Speed Print Mode" and "Send Allowed Mode".
SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. When the colour expansion kit is installed, originals can be scanned in full colour or greyscale. COPY IMAGE SEND DOCUMENT FILING MANUAL FINISHING File Retrieve Scan to HDD HDD Status Ex Data Access 1 Touch the [DOCUMENT FILING] key. The base screen of document filing mode appears.
PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD HDD Status Select the file and print it. MANUAL FINISHING (1) (1) Touch the [DOCUMENT FILING] key. Ex Data Access Main Folder User 1 (2) Touch the [Main Folder] key.
Manual finishing This section explains the basic procedures for using the manual finishing function. X MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 X USING MANUAL FINISHING. . . . . . . . . . . . . . . . . . . . . .
MANUAL FINISHING Manual finishing can be used to staple or punch holes in paper that has been loaded in the inserter. Copying and printing are not performed when the manual finishing function is used. As an example, manual finishing can be used to staple paper on which printing or copying has already been performed and thereby create booklets. For detailed information, see "MANUAL FINISHING MODE" in the User's Guide.
USING MANUAL FINISHING The basic procedure for using manual finishing is explained below, using stapling as an example. COPY IMAGE SEND DOCUMENT FILING 1 MANUAL FINISHING Set the output function Touch the [MANUAL FINISHING] key. The base screen of manual finishing mode appears. Fold Top Tray Offset Tray 2 Hole Punch Saddle Stitch Staple 3 Hole Punch The "front" side must face up! 2 Load the paper that you want to staple in the inserter tray. All loaded sheets will be stapled as a single set.
System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . .
SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen. The procedure for opening the system settings screen and the items in the screen are explained below. Displaying the system settings screen Press the [SYSTEM SETTINGS] key.
System settings (administrator) The system settings (administrator)* are system settings that can only be configured by the administrator of the machine. To configure these settings, the administrator password must be entered. However, when user authentication is enabled, users who log in with certain user rights may be able to configure these settings without entering the administrator password. Check with your administrator.
SYSTEM SETTINGS MENU System Settings Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Sending Address List Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Address Control Address Book Custom Index Program Fax Data Receive/Forward Fax Settings I-Fax Settings Printer Condition Settings Printer Default Settings Document Filing Control PCL Settings PostScript Setting
Image Send Settings Operation Settings Default Display Settings Default Original Image Type The Number of Direct Address Keys Displayed Setting Address Book Default Selection Must Input Next Address Key at Broadcast Setting Disable Switching of Display Order Initial Resolution Setting Scan Complete Sound Setting Hold Setting for Received Data Print Default Exposure Settings The Number of File Name/Subject/Body Keys Displayed Setting Default Verification Stamp Settings to Disable Registration Di
Please note • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows® XP. The screens may vary depending on the version of the operating system or the software application. • The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS X, and on Mac OS 9.2.2 in the case of Mac OS 9.
MX-M850/MX-M950/MX-M1100 Quick Start Guide PRINTED IN FRANCE TINSE3743GHZZ