Network Scanner Tool R3.1 User’s Guide Version 3.0.
Copyright © 2000-2004 by Sharp Corporation. All rights reserved. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws. Trademark Acknowledgements Sharpdesk is a trademark of Sharp Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation. Internet Explorer® is a registered trademark of Microsoft Corporation. All other trademarks identified herein are the property of their respective owners.
Table of Contents Chapter 1 Overview............................................................................................................1 Introduction ............................................................................................................................ 1 About This Guide ................................................................................................................... 2 Organization ..............................................................................
Enable/Disable a Scanner ........................................................................................... 27 Auto Detect ................................................................................................................. 27 Web Setup.................................................................................................................... 27 System Options Tab.........................................................................................................
Chapter 1 Overview Introduction Welcome to Sharp’s Network Scanner Tool! This flexible, easy to use software provides TCP/IP network scanning capability between Sharp network multifunction scanners with Network Scanner Expansion and your Windows-based computer.
About This Guide This guide assumes you have a basic understanding of Windows. This includes how to start your computer, navigate within a Windows environment, and perform basic Windows functions such as copying, printing and moving documents. You should also be familiar with basic Windows terms and be able to work within Microsoft’s Internet Explorer. For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows user documentation.
Hardware and Software Requirements The following minimum hardware and software is required to use the Network Scanner Tool. • • Microsoft Windows 98, Millennium, NT 4.0 with SP6, 2000, and XP • Pentium II 300 MHz or above • 80 MB available hard disk space • TCP/IP networking installed (WinSock2 must be installed on all platforms) • Internet Explorer 6.
Chapter 2 Preparing the Network Introduction Your Network Administrator must prepare the network prior to installation of the Network Scanner Tool to ensure its proper operation. If your Network Administrator follows the steps in this chapter, users can set up the Network Scanner Tool on their computers using its automatic setup features.
Step 1: Determine the Network Policy First, determine whether DHCP is used within your organization. If DHCP is used, some or all IP addresses are assigned dynamically. When using DHCP, “hostname” is the identifier used to specify PCs or Scanners. Sharp multifunction scanners require DNS to resolve the address from “hostname” to “IP address”. Refer to the table below to determine the network policy of your organization.
Step 4: Notify the Network Users Users connected to the network need to know the policy in effect and the supporting information outlined in the following table. POLICY ADDITIONAL INFORMATION 1) Simple addressing The IP address of the copier(s). 2) Regular DHCP The IP address of the copier(s). 3) Full DHCP The Hostname of the copier(s). 4) Exception DHCP The Hostname of the copier(s).
Chapter 3 Installing the Network Scanner Tool Introduction The Network Scanner Tool software can be installed using two methods during the Sharpdesk installation process – a “typical” setup which installs the most common options, or a “custom” setup where you select the options you want to install. When installing Sharpdesk, if you select a “typical” installation, Sharpdesk automatically installs and sets up the Network Scanner Tool software.
Network Scanner Tool Installation To install the Network Scanner Tool: 1. Make sure you have a supported scanner connected to the network. 2. If any Windows applications are open, close them to ensure that the software installs properly. 3. Insert the installation CD into your CD-ROM drive. In a few moments, the Sharpdesk Welcome screen appears. If the Sharpdesk Welcome screen does not appear (for example, because you have disabled the Windows AutoRun feature), run the Setup.exe program located in the \Shar
Welcome to Network Scanner Tool Setup Wizard 1. Click Next. The wizard will search your network and display each of the scanners available for selection. If you would like to run the search again, click Search Again.
Scanner Selection Screen 2. Select the scanner(s) you want to use from the Available Scanners list and click Add. The scanner is moved to the My Scanners list. To remove a scanner from your list, highlight it and click Remove. 3. If the scanner you want to use is not listed in the Available Scanners list, you can manually add a scanner by double-clicking Add Scanner.
4. Enter the scanner’s IP Address or Host Name (DNS/WINS) and click OK. 5. After selecting your scanner (from steps 2-3), you can specify how it should contact your computer when sending scanned files (automatically, by IP Address, or by Host Name) by clicking Advanced. Advanced Scanner Settings Screen 6. Select the option you want to apply and click OK. 7. After selecting your scanner and setting the applicable options, click Next. The Prefix to Profile Name screen displays.
Prefix to Profile Name screen 8. Enter a name using up to 6 characters (this name will be used to identify your scanner) and click Next. Note: To the Users of AR-507, AR-407, AR-337, and AR-287 With AR-507, AR-407, AR-337, and AR-287, "Initial" in the screen displayed in the setup of Network Scanner Tool is not available. Please input any character, ex. "A", and go forward. With a model other than those above, set "Initial" referring to the operation manual for the network scanner expansion kit.
Profile Selection screen 9. Select the profiles you want to apply when working with the Network Scanner Tool by highlighting the profile in the Available Profiles list and clicking Add. To remove a profile from your profile list, highlight it and click Remove. Available profiles include: • • • 10. 11. 12. 13. OCR: automatically converts a scanned document to editable text (using OCR) and stores it in your Sharpdesk desktop folder.
Chapter 4 Using the Network Scanner Tool Introduction The Network Scanner Tool user interface lets you setup and configure network-scanning processes using three configuration tabs: 1. Profiles 2. Scanners 3. System Options Each tab lets you select processing steps to follow each time your computer receives a scanned image from a networked scanner. You can access these tabs from either the Sharpdesk Product Configuration/Tools menu or the Network Scanner Tool icon in the Windows system tray.
Network Scanner Tool Menu (system tray icon) Right-clicking on the icon located in the Windows system tray lets you access the Network Scanner Tool menu. If you need the current status of the Network Scanner Tool, simply mouse-over the icon to display information such as “Network Scanner Tool is Started”, “Network Scanner Tool is stopped”, and so on.
Configuring the Network Scanner Tool The Network Scanner Tool application can be started in a number of different ways: from the Network Scanner Tool context menu (or by simply double-clicking the icon in the Windows system tray), or from the Start->Programs->Sharpdesk->Network Scanner Tool menu, or from the Sharpdesk application, using the Tools -> Product Configuration -> Network Scanner Tool menu.
• The Email profile does not save email addresses. As a result, each time the email client starts on your computer in response to receiving an e-mail request from the scanner, it prompts you for the destination address. • The Convert by OCR profile default is Rich Text Format (RTF). The resulting files are then placed in the Sharpdesk desktop folder.
• If both the Image Processing and Convert by OCR options are selected, Image Processing executes first and Convert by OCR executes second. • If Convert by OCR is selected, the Output Options for the Profile refer to the text document that is produced by the OCR process, not the original image. • Checking the box next to an option will add it to all scanners that have been selected on the Scanners tab when the Apply button is clicked.
Image Processing Options Screen • After selecting your options on the Image Processing Options screen, click OK. Convert by OCR This option lets you change image files to text files using OCR (Optical Character Recognition), and automatically launches the program associated with the file type (for example, MS Word for RTF files). These are the same options as Sharpdesk’s Convert By OCR and are accessible by clicking the Details button.
Launch Applications Options Screen If Sharpdesk is installed on your computer, it will automatically be selected as the default Program File. You can select another program by clicking Browse. A standard Windows Open dialog displays. Navigate to the desired application and either double-click it or select it, and then click Open. Open Screen Select the file type which will be opened with the selected application Image, Text Document, or Custom.
• Move File To Folder This option lets you select the folder that your scan will be moved to. When you click Details, the Send to Folder screen displays. Send to Folder Screen • Click Browse to display the Browse for Folder screen where you can select the target folder. Browse For Folder Screen • After selecting your folder, click OK.
using the Web Setup button on the Scanners tab described below. • Override Scanner File Name Settings This option lets you rename files received from a scanner. Click Details to display the Acquire Properties screen. Acquire Properties Screen You can select to use the Current Data Format, which can be selected from the drop-down list, or a fixed prefix you define followed by a sequence number, for example, Image (2). After making your selection, click OK.
After entering or updating information on the Profiles tab, click Apply to apply your updates and keep the Network Scanner Tool screen active. To apply your changes and close the screen, click OK. To close the screen without saving any changes which may have been made, click Cancel.
Scanners Tab The Scanners tab lets you: • • • • • • Add a new scanner with Scanner Expansion. Examine and/or change scanner properties. Delete an existing scanner. Automatically detect Sharp scanners connected to the network. Use Web Setup pages of a Sharp multifunction scanner to change configuration values. Enable/disable a scanner (by checking its checkbox). Scanners Tab Adding a New Scanner To add a new scanner, click the New button on the Scanners tab.
Scanner Properties Screen The following options are available on this screen. IP Address When the IP address is used, the Network Scanner Tool verifies that the IP address is assigned to a Sharp scanner. If your network operates under the Simple Addressing or Regular DHCP policies described in Chapter 2, it is recommended to select ‘IP Address’ to identify the scanner. IP addresses are available from the Print Configuration Page or your Network Administrator.
Advanced Scanner Settings Screen • • • If your network operates under Simple Addressing or Exception DHCP policies described in Chapter 2, it is recommended to select ‘Use IP Address’ to identify your computer. If your network operates under Regular DHCP or Full DHCP policies described in Chapter 2, it is recommended to select ‘Use Host Name’ to identify your computer. After making your selection, click OK.
Deleting a Scanner To delete a scanner, select it from the Known Scanners list and then click the Delete button. When the confirmation message displays, click Yes. Any active profiles residing on that scanner will be removed as part of the scanner delete process. Enable/Disable a Scanner You can enable or disable a scanner for scanning to your computer by checking or unchecking the box next to the scanner name.
System Options Tab The Network Scanner Tool limits the type of files that can be transferred to your computer to certain file types including .TIF, .JPG, JPEG and .PDF with or without compression. FTP Port Number The Network Scanner Tool can use a different port number than the standard FTP port number (21). However, if an FTP profile-type is used to scan from a multi-function printer, the FTP port number must be set to 21. You can specify a port number 21 or in the range of 1025..65535.
User Name / Password can only be a combination of English letters (a-z or A-Z), digits (0-9), space, and punctuation marks. After entering or updating information on the System Options tab, click Apply to apply your updates and keep the Network Scanner Tool screen active. To apply your changes and close the screen, click OK. To close the screen without saving changes which may have been made, click Cancel.
