® MODEL OZ-630/OZ-640/ OZ-650 ELECTRONIC ORGANIZER OPERATION MANUAL SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135. SHARP CORPORATION Separate the Quick Reference Guide from this manual and keep for reference. OZ-630 model requires OZ-60K for , ‘Zero-Touch PC Synchronization Separe la Guía de referencia rápida de este manual y quárdela para usarla como referencia.
* Introduction Congratulations on purchasing the OZ-630/OZ-640/OZ-650 Electronic Organizer. Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference. Some of the accessories described in this manual may not be available at the time you purchase this product.
Contents Introduction ............................. 1 Contents ............................... 2-3 Chapter 4 Creating Your Own Database ........ 41-46 The Tel Application User File Application Customizing the User File Application Caring for the Organizer .................... 4 Chapter 5 Memo ......................... 47-50 The Memo Application Chapter 1 Getting Started ..................
Chapter 10 Personalizing Your Organizer ....... 81-88 The Start-Up Display Setting the Owner’s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view Appendices ............................. 89-93 A. Resetting the Organizer All reset operation B. Battery Replacement General guidelines Replacing the operating batteries C. Specifications 3 Index .................................. 94-98 Product Support ..........................
* Sharp or hard object can scratch and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag. * Clean the Organizer only with a soft, dry cloth. Do not use solvents. * Do not carry the Organizer around in your back pocket, as it may break when you sit down. The display is made of glass and is very delicate.
CHAPTER 1 1 Getting Started This chapter explains everything you need to know to set up and begin working with your Organizer, from installingthe batteriesto initialization.The chapter also includes a labeled illustrationof the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.
Part Names and Functions Display Shows information, and is used for navigating the variousfunctions. Numeric keypad Used for operating the calculator and entering numbers in other applications. Application keys Startsappropriateapplications. Infrared Transfer (IRDA) For data transfer between two OZ-650 Organizers via the infraredport. (only OZ-650 hasthefunctionof infraredtransfer.) Keyboard For entry of characters and commands.
Reset button Initializesandresets the Organizer. Connects the docking stationfor PC communication. Lock button Opens the Organzier. Getting the Organizer Up and Running 1 Installingthebatteries 1. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes visible). 2. Slideoff theoperatingbatteriescover. 3.
4. Replace the cover. The Name Field Setting window appears. 5. Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears). * The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position. Initializing 4. Press 1 or 2 to select the desired name order. Press [ENTER] when you have finished. The Organizer must be initialized when it is used for the first time. 5.
Setting up the Organizer after Initialization The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.
2. Enter your name, then press [ ] or [NEXT]. The cursor moves to the NO. field. 3. Enter your number an example, tel number, mobile phone number, etc. Then press [ ] or [NEXT]. The cursor moves to the ADDRESS field. 4. Enteryour full address. * Press [ 5. Press [ENTER] when done. 1. If the desired city does not appear, press [PREV] or [NEXT] to displaymorecities. * You can jump to a particular country by pressing the first letterof that country’sname. 2.
6. Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the LOCAL DATE field. 7. Enter the local time, preceding single-digit hours and minutes with “0”. 8. Press [PM] to select PM or [AM] for AM, then press [ENTER]. Setting the World City 1 As well as settingthe Local City previously,you can also select the world city, used to display the time in another city of your choice alongside the Local time.
1. 2. In the START-UP field, you can choose a decorative background to be displayed each time the Organizer is turned on. 4. Press number 1-4 to get the desired display. To start working with the Organizer The Advanced Setup screen reappears. Setting the Password and Locking the Organizer The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password.
data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned offautomatically. Setting the LCD contrast to suit various lighting conditions From time to time, the contrast of the LCD display may have to be adjusted for ideal readability. You may find, for example, thata contrastsettingthatwas finefor the homeor officeis not adequate when outdoors or when traveling on public transport. Follow the procedure below to adjust the LCD contrast. 1.
Getting to Know Your Organizer OZ-630, OZ-640, OZ-650 Organizers are a compact yet sophisticated information management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communicationsfacilitiesthatenableyou to put thatinformation to optimum use when you return to your home or office.
Display symbols 1 The following symbols appear at the bottom of the screen to indicate various operating conditions. This symbol appears at the bottom of the display to indicatethat the current entry (in View or Edit mode) has been marked as Secret. The keyboard These symbols indicate that all information in an entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.
The key sound is on (see p.13). This symbol appears at the bottom of the display whilethe backlightis on. To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing [CANCEL] takes you back to the display you were in previously. After selecting a number, the first page of help for corresponding topic is displayed. Built-in help and other messages The Organizer has a built-in help feature which acts as a convenient, on-line reference manual.
Chapter 2 General Operation This chapter introduces most of the Organizer’s basic operations. The Tel application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications. Opening an Application To start an application, simply press the corresponding key, located on the top of the keyboard.
pressing its key again. However, only one application at a time can ever be displayed. Selecting the Display Modes Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created.
[DEL] Deletes the currently selected entry. [PREV] Displays any previous/subsequent entries not shown. [ ] [ [ ] ] [NEW] Creates a new entry for the current application (in Edit mode). [EDIT] Edits the currently displayed entry. [DEL] Deletes the currently selected entry. [PREV] Displays any previous/subsequent entries not shown. Cursor 2 Selects an entry Displays category menu and user can select a category.
confirmation. 2. Press [NEW] on the keyboard. [ENTER] [ ] [ [ ] [ ] [ Stores an entry in the Organizer’s memory or initiates an operation. [PREV] [NEXT] A blank form opens in Edit mode. Activates the pop-up menu for a field displaying the “pop-up” symbol. ] ] Moves the cursor Selects a field. 3. Type in the last name Jones. Creating a New Entry 4. Press [ ] or [NEXT] to move to the FIRST NAME field. In Index or View mode, pressing [NEW] opens a blank form for creating a new entry. 5.
13. Type in 201-529-9695. Editing an Existing Entry 14. Press [ ] or [PREV] to move to the CATEGORY field. Press [ ] to open the pop-up menu. Press [1] - [8] to select the appropriate option. To edit an entry already stored in memory, you must first access the entry in Edit mode (in which it was originally created). 15. Press [ENTER] to store the entry. The message “Stored!” appears briefly. The entry is now stored in the Organizer’s memory and displayed in View mode.
Fields Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include text fields, a date field, time fields and pop-up fields. There are also a few special types of text fields. In the User Files application, you can define the number and names of fields according to your preferences (see p.43). You can type any character into a text field.
Typing in text Typing in text is simple and straightforward. The Organizer’s keyboard layout is just like the keyboard on a typewriter or computer. Letters (lower-case and upper-case) Any of the standard letters (A to Z) can be entered by pressing the corresponding key. All letters will normally appear in lower case. Hold down either of the [ ] keys while pressing letter key(s) to enter upper-case letters. [2nd] [ ] functions like a “Caps lock” key on a typewriter or computer.
[2nd] [ ] Moves the cursor to the last line of a field. and more convenient than working with characters one by one. The first step is to select the text to work with. Inserting and overwriting text To insert text into some existing text, move the cursor past the character after which you wish to insert text and begin typing. Insertion mode is the Organizer’s default setting, indicated by the triangle cursor . To switch to the overwriting mode, press [INS].
Once text is selected, any new text that is typed in will replace the selected text. This can be useful if you are replacing one block of text with another, as selecting the old text and then typing the new text saves you the trouble of actually deleting it first. * You can also delete selected text using DATA DELETION from the menu. For a full explanation of the Cut/Copy/ Paste functions, see p.69.
[ ] and [ ]. 1. Press the desired application key. 2. Press [SEARCH]. The Search window will open. 4. When the desired entry is displayed, select it and press [ENTER] to see the entry in full. 5. You can also press any letters/symbols/ numbers, then the most relevant entry will be highlighted. Press [ENTER] to see the details of the entry. (Only Telephone and User File applications provide this function.) 3. Enter the name you are looking for. For example, type SUMMER.
Deletes a selected entry. Deletes all entries in the selected category. 2 Deletes all entries in allTELfiles. If there is more than one entry that contains the keyword, press [NEXT] until you find the entry you are looking for. Then press [ENTER] when you have finished searching. 3. Press [ENTER] again to see the Weekly Calendar. By date You can use the various Calendar views to quickly and easily find information related to a time and/or date. 1. Press [CALENDAR].
4. Press [ENTER] again to see the Yearly Graph. Deleting Entries Entries in the Organizer can be deleted using either the [DEL] key or the application menu. Deleting single entries 1. Open the desired application. For more information about using the Calendar application, see p.31. 2. Select the entry in Index mode. 3. Press [DEL] on the keyboard. * You can open the Calendar menu by pressing [MENU] to select the desired Calendar view.
4. Select DATA DELETION, then press [ENTER]. 5. Select SELECTED ENTRY, then press [ENTER]. A warning message appears asking if you are sure you want to delete the entry. 2 6. Press [Y] (or [N] to cancel the deletion). Shows the amount of free and used memory (see p.28) Adjusts the contrast of the LCD Checking the Time and Date display (see p.13) 1. To check the current date andkeytime, Turns the beep on press and off (see p.13) [CLOCK]. Sets the alarm sound on and off (see p.60) 2.
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Chapter 3 Time Management The Organizer’s Calendar, Schedule, To Do, Daily Calendar and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.
Daily Calendar: A time bar of the specified day is shown. A date entry window appears. You can use the Calendar menu to select a particular Calendar view directly, regardless of which view you are already using. 1. Press [MENU] to open the Calendar menu. 2. Select VIEWS. 3. Select the desired view in the VIEWS menu. * You can also jump to Daily Calendar by pressing [DAILY] directly. In the Daily Calendar, highlight an entry and press [ENTER] to display the details of the entry.
Date Calculating The Schedule Application You can find and display any date a given number of days before or after a particular date. The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments.
The first entry on that day is selected in Index mode, or displayed in View mode. If you would like to make a new entry, press [NEW], or if you would like to view other entries on that date, press [NEXT] or [PREV]. Monthly by day Repeats the same day of each month (for example, the first Tuesday) for regular monthly events on a specific day. Monthly by date Repeats the same date each month (for example, the 10th) for regular monthly events on a specific date.
8. Enter the number of additional days on which the event will be repeated. An entry can be repeated up to 999 times. In this case, type 4 (together with the original entry, the event will occur on five days). can be generated by making two different schedule entries and repeating each one. Setting a Schedule alarm A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set.
* If you want to set the alarm 15 minutes before the schedule’s starting time, skip step 4 above and press [2nd] [ALARM]. * Note that the alarm symbol is different from the bell which appears at the bottom of the display to indicate that any alarm already marked as set throughout the Organizer will sound at the designated time. 5. Move to the DESCRIPTION field and type Lunch with Sally. 6. Press [ENTER].
The To Do application The To Do application is a valuable organizational tool to help you meet deadlines and to add structure and efficiency to your work that you set for yourself. This application allows you to organize and track task and objectives, assign them priorities. To help you in this task, entries are identified as TO BE DONE or DONE. 2. Press [NEW]. The To Do entry display opens.
Assigning due dates to entries Checking off completed entries A To Do entry must be given a due date (or month) so the Organizer knows how to classify it and the Calendar knows when it becomes due. The due date can be entered either by typing in the actual date, or by selecting the date from the pop-up calendar and using the arrow keys to select the desired month and day.
due date. The To Do Index view appears. Once a project or task is completed, and you no longer need the To Do reminder, you can delete the entry, or groups of entries, which will free up memory in the Organizer. * When you edit a category name, any To Do entries that refer to that category are automatically updated to reflect the change. The To Do application menu Split Screen Mode The Split Screen function is available in the Schedule and To Do applications.
The Ann (Anniversary) Application The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar, giving you plenty of warning to prepare for them well in advance every year. The Ann application menu Selects ANN1 file or ANN2 file Selects the specific entries for deletion (see p.
Chapter 4 your important business contacts. Creating Your Own Database The Tel Application This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the way that they function, except that they have different default file and field names designed to handle different types of information.
* When you edit a category name, any TEL entries that refer to that category are automatically updated to reflect the change. The Tel application menu Opens the CATEGORY For the details of the Tel application, see window so you can edit the p.17 category names. Selects the specific entries for deletion (see p.
The User File application allows you to manage different information. Each entry comprising 16 text fields. Note that you can rename the file name and the field names according to your preferences. See p.43 for more information on customizing this application. Customizing the User File Application You can customize the User File application in the following four ways: Category: File name: Fields: You can update the category list. You can rename the file name of your choice.
3. Move to the desired fields and change them as required. Enter the new name (up to 12 characters). The name can contain letters, numbers, and symbols. 3. Change the file name according to your preferences. (up to 10 characters). Letters, numbers, and symbols can all be entered. 4. Press [ENTER] to store the new name. (or [CANCEL] to cancel any changes and leave the original file name.) Configuring fields 1. Press [USER FILE] to open the application. 2. Press [MENU], select FIELD NAME.
1. Press [USER FILE] to open the application. 2. Press [MENU], select INDEX ITEMS. The INDEX ITEM window appears. Opens the CATEGORY window so you can edit category names. 4 Edits the File name (see p.43). names the (see 3. In INDEX 1 field, press [ Edits ] the tofield select p.43) . be displayed field name that you want it to in the first field of the Index mode and the Modifies the Index display sorting key. and the Index sort order (see p.44).
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Chapter 5 Memo This chapter explains the features of the Memo application, the Organizer’s basic word processing utility. This application provides powerful word processing capability in a hand-held device. The Memo Application The Organizer’s Memo application provides you with a simple yet powerful means of recording information, from meeting notes to memorandums and letters. Before reading this chapter, be sure you have read Editing Techniques in Chapter 2.
3. Type in the following letter (pressing [ new line): ] to move to a July 10, 1998 Mr. Frank Smith Chairman ABC Co. Ltd. 5. Type in the title Letter to Frank. 6. Press [ENTER]. The entry is then stored and displayed in View mode. Dear Mr. Smith: Finding entries Thank you for your fax of July 5th, 1998 regarding the Alpha Project. We agree that it is too difficult to answer your questions about our new project properly based on the available information.
* To turn word wrap back on for any entry, repeat the procedure. The next to WORD WRAP ON will no longer appear. The Memo application menu Turns WORD WRAP on and off (see above) Selects specific entries for deletion (see p.
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Chapter 6 Desk Accessories The Organizer’s desk accessories are a set of valuable utilities for everyday use. The Calc (Calculator) can perform calculations on figures entered by using the number keys. The Clock can simultaneously display the day, date, and time in any two cities of your choice. This chapter provides all the information you need to enjoy full use of these very useful applications.
To quit the Calc application, simply change to any other application by pressing the corresponding key. to clear the error. * * To clear an entered value, press [C-CE] once. To clear an entire calculator operation, press [C-CE] twice. * Calculations are performed in the order of entry, not according to algebraic operator precedence, ie., the calculation 8 + 2 x 3 is performed as: (8 + 2) x 3 not 8 + (2 x 3). This is just as for a regular electronic calculator.
1. Press [CALC/CONV] several times until the COST/ S.PRICE/MARKUP display or the COST/S.PRICE/MARGIN display appears, as required. a new value. 2. Move to the field whose new value you want to calculate, and press [ ? ] to indicate the missing value. 3. Press [SOLVE]. The new value is calculated and appears in the field. Setting the number of decimal places 2. Use [ ] [ ] or [PREV] [NEXT] to move to the fields whose values you already know, and enter the values. 3.
Calculation examples Conversion function The Organizer can be used to perform conversions between different currencies and units of length, area, volume, mass, temperature and energy. There are 3 conversion index groups. The first index group comprises eight currency conversion screens in which you can set and edit the exchange rates yourself. The other two index groups have preset conversion factors so conversion can be performed right away. Changing the currency rate 1.
A maximum of seven characters can be entered on each side. 5. Press [ENTER] when you have finished (or [CANCEL] to cancel the changes). If you want to set another currency exchange rate, start again from step 2 above. You can use each currency conversion at any time once it has been set. 3. * Press [C·CE] to clear the original rate first. Then enter the rate 0.45. Make sure that a maximum of 10 digits can be entered.
4. Enter 10 gallons and then press [A B] to convert it. The Calc application menu The answer is displayed under the unit rate. Selects the basic, cost/sell/ margin, cost/sell/markup or conversion calculator mode. Sets the number of decimal places (see p.53) If you want to know how many gallons are equal to 10 liters, press [A B] key to change from gal l to gal l . The method of converting currencies, units of length/area/ mass/temperature/energy is the same as above.
The Clock Application The unit’s built-in clock makes it possible not only to know the correct time and date in your area, but also to know the time in other cities or any region around the world. The Clock is used as the reference time by the Calendar, Schedule, and To Do applications. In addition to these features, daylight saving time (DST) can be enabled for any city your designate, for those countries that use an annual Daylight Saving Time adjustment.
* Certain countries will be abbreviated as follows: Federal Republic of Germany Papua New Guniea Czech Republic Republic of Trinidad and Tobago Dominican Republic French Polynesia United Arab Emirates United States of America * GERMANY, F.R. PAPUA N.GUINEA CZECH REP. TRINID. & TOB. DOMINICAN REP. FR. POLYNESIA U.A. EMIRATES USA Country and city names in the list and their relative time differences are current as of July 1997. 3.
Checking the time in a city You can find out the time anywhere in the world using the Clock application by selecting another city, called the World city. Selecting a city as the World city will display the time in that city as well as the Local city when you press [CLOCK]. The Organizer also shows you the time difference between the current World city and the Local city. When you first use the Organizer, the default World city is London. To change the World city: 1. Press [MENU] to open the Clock menu. 2.
separately, you can simply disable the Organizer’s DST feature itself, which then applies to all cities within the Organizer. When these cities switch back to DST, you can simply re-enable the feature without having to change any city’s entry. Daylight Saving Time (DST) Assigning DST to a city Designating Daylight Saving Time (DST) for a city automatically sets the time for that city one hour ahead of its regular time. 1. Press [MENU] to open the Clock menu. 1. Press [MENU] to open the Clock menu. 2.
turned off, ie. no audible alarm will sound, until you use the above procedure to turn them on again by re-selecting ALARM SOUND ON. However, each alarm will still be displayed when it reaches its set time, even when the unit is turned off. This means the alarm sounds are disabled, but not the alarms themselves.
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Chapter 7 Expense Function Entering expense record 1. Press [EXPENSE] to open the application. The Expense application opens in Index mode. The Expense function is an easy way to track expense information for the traveling business person. Each record can contain the category, date, amount, payment type (AMEX, Visa, MasterCard, Diners Club, check, cash or two other types of your choice), status and a description of the expenses.
5. Type in the amount 100. 10. Press [ENTER] to store the entry. * The expense amount can be up to 10 digits including up to two decimal places. The message “Stored!” appears briefly. The entry is now stored and displayed in view mode. 6. Move to the Payment Type field. Press [ ] to select the desired payment type. Press 1-8 to select the desired item. Select AMEX. 7. Move to the Memo field and use the keyboard to input the description of the expense.
Expense Report A blank form is displayed. A summary is a collection of records in the EXPENSE REPORT mode. Daily or Period expense summaries for entire records or for each payment type can be obtained. * Records marked as secret are not included in summaries if the SECRET function is on. * If an inappropriate date is entered (for example, an ending date which is earlier than the starting date), no calculation will be made and zero will be displayed, so be sure to enter the correct dates. 4.
amount for the specified period is calculated and displayed. Summarizing expense records for a certain period For example, you want to find out the total amount of all expenses from July 14 to Aug 14, 1998: 1. Press [EXPENSE] to open the application. 2. Press [MENU] to open the Expense menu. 3. Select EXPENSE REPORT. A blank form is displayed. 4. Select BUSINESS. 5. Press [ ] or [NEXT] to move to the Period field. Enter the From and To date.
Expense application menu Opens the CATEGORY window so you can edit the category (see above). Opens the PAYMENT TYPE window so you can edit the payment type. (see above) Selects the Expense Report function. Selects the specific entries for deletion. (see p.
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Chapter 8 Features and Utilities for Added Power In addition to its basic functions, the Organizer also provides a wide range of utilities and features to give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying, pasting and many more. Most people will not need to use all of these features on a daily basis.
to a new location (ie. remove it from its original location). The text you selected is now pasted into the new location. Press [2nd] [COPY] if you want to make a copy of the text (and leave the original text unchanged). 8. Press [ENTER] to store the amended entry with the pasted text. * The selected text is stored in the clipboard. 5.
cancel the operation). 2. Press [SMBL] on the keyboard. Press [2nd] [COPY] if you want to make a copy of the entry. The Symbol window appears. 3. Press [NEW] in the application you want to move or copy the entry to. 4. Press [2nd] [PASTE]. 5. Make any necessary changes to the moved/ copied entry. Press [ENTER] to store the entry when you have finished. The entry you selected is now moved or copied to the new location.
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Chapter 9 Using the Optional Peripherals Your Organizer is a powerful pocketsize computer with built-in functions that make it possible to accomplish a broad range of tasks. It has the flexibility to connect to other Organizers and transfer data to desktop computers using data transfer facilities, which are accessed through the PERIPHERALS menu. This chapter provides descriptions and examples to get you up and running quickly with these powerful features.
Transferring Data There are several ways to transfer information - whether specific entries or entire files - between the Organizer and other information processing devices, including personal computers and other SHARP Organizers. In this way, you can back up your information to guard against losing it, or copy information so that you or someone else can work with it on another device.
Initial set-up * There is no special hardware set-up involved infrared transfers. And if you only want to transfer single entries using [2nd] [GET] and [2nd] [SEND], there is no software set-up either: all you have to do initially is set up the units properly so they use the same path (step 4 below). For all other infrared transfers, follow the procedure below. 1. 2.
Transferring all entries in an application For more reliable data transfer, you can connect two OZ-650 Organizers using the optional 4 pin cable. All entries in Schedule, To Do, Ann, Memo, Expense, Tel and User File applications can be transferred. To set up the Organizers for data transfer via option port: 1. Turn on both Organizers. 1. Turn off both Organizers. 2. Open the same application on each Organizer. 2. Open the cover of the 4-pin cable jack on each Organizer. 3.
* To conserve battery power, disconnect the cable as soon as a transfer is completed. * The [GET] and [SEND] keys are used only for infrared transfers, not for cable transfers. You must use the PERIPHERALS menu to transfer data via cable. Using the [GET] and [SEND] keys always initiates an infrared transfer, regardless of the selection for SELECT PORT or whether or not the cable is connected. (OZ-650 only) 8.
* * After transferring an Expense record to OZ-630/OZ-640/ OZ-650, the error indicator E will be displayed in the Amount field of the receiving unit if the data in the Amount field of an Expense record in other SHARP Organizer is over 8 digits. * After transferring a To Do record to OZ-630/OZ-640/OZ650, 1, 2, 3, 4, 5 will be shown in the Priority field of the receiving unit respectively if the data in the Priority field of an To Do record in other SHARP Organizer is 0, 1, 2, 3, 4.
6. Select PC-LINK. * You can also press [2nd] [MENU] to access the PC-LINK. Points to remember when using peripherals When using Organizer Link software designed for an Organizer other than OZ-630/ 640/ 650 Organizer: * Your Organizer is now ready to transfer data. Consult the Organizer Link manual regarding subsequent transfer procedures. Data in applications that are not compatible with the Organizer Link cannot be transferred.
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Chapter 10 Personalizing Your Organizer The Start-Up Display The Organizer can display three built-in graphic backgrounds. You may choose one of the three built-in backgrounds to be displayed at startup (when the Organizer is turned on).
Setting the Owner’s Information Locking the Organizer The Owner’s Information comprises your name, address and number. The Organizer’s LOCK function allows you to keep selected information in your Organizer secure by locking it with a password that you specify. Entries that you have marked as secret cannot be accessed until the Organizer is unlocked using the Password. Individual entries can be marked as secret, so that only someone who knows the password can access them by unlocking the Organizer.
4. * 5. Enter any password up to sixteen characters long. Letters and numbers can all be used. This text box is casesensitive, which means that upper- and lower-case letters are treated differently. The password “SHARP”, for example, is different from the passwords “Sharp” or “sharp”. Marking/unmarking entries as Secret 1. Open the application containing the entry you want to mark as secret. Choose your password carefully.
A window appears, prompting you to enter your password. You can also lock the Organizer yourself at any time: 3. Enter your password exactly as you registered it. 1. Press [MENU] twice to open the PREFERENCES menu. 4. Press [ENTER]. 2. Select SECRET. If the password is correct, disappears. If the password is incorrect, a message appears indicating this. 5. After unlocking the Organizer, access any entry you want using the normal procedures.
4. Enter your password exactly as you registered it. 5. Press [ENTER]. 4. Press [Y] to delete all secret entries. This will then allow you to enter a new password. A message appears indicating that the Organizer is unlocked. Entries that were marked as secret can be accessed until a new password is registered (to register a new password, use the procedure for Registering a password on p.82). If you forget your password...
Changing the Calendar Display Format The Organizer lets you change the default Calendar display to one you find more convenient. There are two aspects to changing the display: setting the weekly format, and setting the date format. You can use these options to set up a way of working that you prefer. day of the month and YYYY is the four-digit year. The date will be displayed as “MMM DD, YYYY”, where MMM is the threecharacter abbreviation for the month name.
Selecting the Large font view Since the Organizer’s display is fairly small, you may find the displayed information easier to read if it is changed into a large font view. In general, all of the Organizer’s applications (except Clock, Calc, Calendar, Expense Report applications) share this feature. If you want to change the screen to be a larger font view, just ] key on the keyboard. If you want to resume it, press [ press [ ] again.
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Appendices All reset operation If the unit still fails to function after it has been reset using the procedure above, you will have to reset it using a slightly more complicated procedure: A. Resetting the Organizer 1. While pressing and holding [ON], press and release the RESET switch. A strong impact, exposure to an electrical field, or other unusual conditions may render the unit inoperative, and pressing the keys will have no effect.
B. Battery Replacement If the symbol still appears or nothing is shown, replace both of the operating batteries immediately. General guidelines 1. Turn off the Organizer. The Organizer uses the following type of battery: 2. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (a red dot will appear). 3. Slide off the operating batteries cover. 4. Remove the old batteries by pulling the ribbon tab.
5. Insert the two new batteries on top of the ribbon tab, taking care to position them correctly according to the plus (+) and minus (-) terminals, as shown below. 6. Replace the cover. 7. Set the battery replacement switch to NORMAL OPERATION. If nothing happens when you press [ON]: * Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION.
Schedule: 32 characters/entry Tel: 16 characters/entry in the name field 12 characters/entry in the number field C. Specifications Model OZ-630/OZ-640/OZ-650 Display 239 x 80 dot matrix liquid crystal display plus LCD flag Electronic unit section Applications Memory capacity 92 Calendar, Schedule, To Do, Anniversary, Telephone, User File, Memo, Expense, Expense Report, Clock, Calculation, Conversion. OZ-630: 256KB (User area: Approx. 210Kbytes) OZ-640: 512KB (User area: Approx.
Other functions use at an ambient temperature of 23°C (73°F) * Approx. 55 hours (1.8 months of 1 hour continuous use per day). Using the Backlight for 2 minutes per hourly use and searching for 5 minutes per hourly use at an ambient temperature of 23°C (73°F) Display of date and time for various cities around the world. Enable/disable daylight saving time. Peripherals and data transfer interface IR transfer Up to a distance of approx. 80 cm.
C Calc(ulator) application 51 Date calculations 33 Calculations Examples 54 Performing 51 Date calculation 33 Conversion 54 Cost/price/margin calculations 52 Cost/price/markup calculations 52 Calendar application Setting up the initial display 86 Calendar view Daily 31 Montly 31 Selecting 32 3-month 31 Weekly 31 Caring for the Organizer 4 Categories To Do application: Category list 39 Changing (see also customizing) Large font view 87 Calendar format 86 Local city (Clock) 57 Checking Current time/date 28 Me
Checking off To Do entries 38 Clock application 57 Copying Blocks of text 23, 69 Entries 70 Cursor 22 Customizing Index display 44 User File application 42 Cut 23, 69, 70 Display modes Edit mode 19 Index mode 18 View mode 19 E Edit mode 19 Editing Techniques 21 Editing Categories 39 Entries 21 Error indicator 52 D Daily view 32 Date calculation 33 Date format 21 Setting 86 Daylight Saving Time (DST) 60 Assigning to a city 60 Enabling/disabling 60 Decimal point setting 53 Deleting All Secret entries 85 Si
I N Index mode 18 Infrared transfer Setting up 75 Notes on 75 Initialize 8 Installing Batteries 7 New entries Making 20, 37, 47, 63 O Organizer Link 78 Overwriting text 23 Owner information 9, 82 K Key beep Keyboard 13 15 P L Local city 10, 57 Locking the Organizer 82 M Marking entries as secret 83 Memo application 47 Memory check 28 Menu 14 Application 33, 36, 39, 40, 42, 45, 49, 56, 61, 67 Peripherals 73 Tools 29 Monthly view 31 Moving Blocks of text 69 Entries 70 96 Part names and functions 6
S Schedule alarms 35 Clearing 36 Setting 35 Schedule application 33 Scrolling the display 24 Search (see also Finding) By keyword 25 By date 26 Search function 24 Secret function 82 Selecting Calendar views 31 Date 32 Display modes 18 Setting Clock 10, 57 Date format 86 LCD contrast 13 Local city 57 Weekly format 86 Owner Information 9, 82 Password 82 Schedule alarms 35 Start-up display 11, 81 World city 59 Setting up Calendar’s initial display 86 For data transfer 74, 77 Split screen mode 36 Start-up disp
W Weekly format 86 Weekly view 31 Wireless interface 74 Word wrap 48 World city 59 98
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LIMITED WARRANTY SHARP ELECTRONICS CORPORATION warrants to the first consumer purchaser that this Sharp brand product (the “Product”), when shipped in its original container, will be free from defective workmanship and materials and agrees that it will, at its option, either repair the defect or replace the defective Product or part thereof at no charge to the purchaser for parts or labor for the time period(s) set forth below.
THE WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS. YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. Your Product: Electronic Organizer Warranty Period for this Product: One(1) year parts and labor from date of purchase.