® MODEL OZ-5500 ELECTRONIC ORGANIZER OPERATION MANUAL Quick Start ............................................. 8 Getting Started .................................... 41 General Operation ............................... 55 Time Management ............................... 69 Creating Your Own Database ............. 95 Memo and Outlining .......................... 103 Desk Accessories .............................. 117 Money & Account Management ........ 133 Features and Utilities for Added Power ..........
® SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135.
Introduction • SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc. • The information provided in this manual is subject to change without notice. Congratulations on purchasing the OZ-5500 Organizer.
Contents Introduction ...................................................... 1 Contents ........................................................... 2 Quick Start ........................................................ 8 Answers to Commonly Asked Questions .... 32 What Your Organizer Can Do ........................ 36 About this Manual .......................................... 37 Getting to Know Your Organizer .................. 51 Conventions Used in this Manual ................ 39 Applications .......
Editing an Existing Entry ............................. 59 Editing Techniques ...................................... 59 Fields ............................................................. 59 The cursor ...................................................... 60 Typing in text ................................................. 60 Moving around the display ............................ 61 Inserting and overwriting text ........................ 61 Deleting text ...................................................
Editing entries ................................................ 84 Checking off completed entries ..................... 84 Using categories ............................................ 85 Deleting To Do entries ................................... 88 The To Do application menu ......................... 89 The Ann (Anniversary) Application .............. 90 Making new entries ........................................ 90 Finding entries ............................................... 91 Editing Ann entries ..
Calculating dates ......................................... 120 Using the Calculator with other applications .................................................. 121 When E appears .......................................... 122 Cost/Selling price/Markup and Cost/ Selling price/Margin calculations ................. 122 Setting the number of decimal places ......... 123 Calculation examples .................................. 124 The Calc application menu .......................... 125 The Clock Application ...
Postponing the ACCOUNT BALANCING procedure ..................................................... 153 Balancing the account and reconciling the transactions ................................................. 154 Handling unbalanced accounts ................... 155 Removing transactions after account balancing ..................................................... 156 When the Organizer is Locked .................... 156 Deleting Money Tracking entries ................. 157 Money Tracking application menu .....
Computer ................................................... 180 Points to remember when using peripherals ................................................. 181 Chapter 10 Personalizing Your Organizer ...................................................... 183 The Start-Up Display ................................. 183 Selecting the start-up display ...................... 183 Responses to the start-up display ............... 184 Setting the Owner’s Information .................. 185 B.
Quick Start Important things to do 1. Complete and return the Blue registration card. This allows Sharp to notify you of new products and accessories for your Organizer as they become available. 2. Please read through this Quick Start section. Even if you hate reading manuals, this section will get you up and running with your Organizer in just a few minutes.
Installing or replacing the batteries 1. Set the battery replacement switch on the bottom of the Organizer to “REPLACE BATTERIES” (so the red dot appears). (Fig. 1) 2. Remove the operation battery cover and remove old batteries. (Fig. 1) Fig. 1 3. Insert the two batteries on top of the ribbon tab, as shown in the diagram (Fig. 2) Fig. 2 4. Replace the operation battery cover. (Fig. 3) 5. Set the battery replacement switch to “NORMAL OPERATION”. (Fig. 3) Fig.
Initializing the Organizer After you install the batteries for the first time, you must initialize the Organizer before using it. 1. Press the LOCK button and open the Organizer. 2. While holding down the ON key on the keyboard, push the RESET button on the back of the Organizer with a pen or a similar object. 3. ON When the confirmation message appears, press Y to initialize the Organizer. #Q-3-3 The Organizer then takes you through the set up procedure, starting with adjusting the LCD contrast.
4. Press liking. ˜ or ¶ to adjust the LCD contrast to your #Q-3-4 5. Press ENTER . You may have to wait for about 10 seconds before the next screen appears. Note that the Start-up continues with “Setting up the Organizer” on p.12.
Setting up the Organizer After initializing the Organizer and adjusting the LCD contrast, or after restarting with the SET UP option selected for START-UP mode, the following steps occur. 1. The welcome screen appears, introducing you to the Organizer’s features. Press ENTER to continue. #Q-4-1 2. After the User Setup introduction appears, press ENTER to continue. 3. After you have read the User Setup Basic Instructions, press ENTER to continue. #Q-4-2 4.
7. You must select your local city before setting the time. If your city is not shown, press SPACE and select USER CITY2, then set up your city later (see “Adding a User-defined city” in the Clock application, Chap.6). 8. Press ENTER when your city is selected. 9. If your country is currently using Daylight Saving (Summer) Time, press Y , otherwise press N . #Q-4-4 10. Next, enter the current time in your city, then press . Single-digit hours or minutes should be preceded by “0”, eg. 0533.
User’s Preferences #Q-6-2 1. TEMPLATES Built-in templates have been created for the Tel and User File applications. There are three telephone files and three user files that can be customized to meet your specific needs. To customize your Tel files highlight TEL TEMPLATE and press ENTER . Use the cursor to highlight the file you would like to customize. Press ˜ to bring up a list of template options. Highlight your choice and press ENTER to save.
BACKGROUND – User can select the background to be displayed on start-up. ASK PASSWORD – 3. ON: A password is required on start-up if START-UP is also set to ON. OFF: No password is required. MORE CLOCK SETTINGS Allows you to choose the World city to be used in the clock display. Use the cities. Highlight your choice and press ENTER to save. 4. and to scroll through LOCK ORGANIZER Allows you to assign a password which will be needed in order to access entries marked as Secret. 5.
Making your first entry (in the Tel application) 1. Press 2. Press NEW . 3. Type in the name, telephone number and address of the person or company you want to store. . The dark outline around a field indicates that it is selected for entering information. #Q-8-1 Use to move between fields. Use BS or DEL to correct mistakes. Use to move to a new line in the name and address fields. 4. 16 Press ENTER when finished to store the new entry.
Recording an appointment , then press NEW . 1. Press 2. Today’s date has been given automatically. If you want to use a different date, move up to the DATE field and press ˜ . #Q-9-1 Press or to select the desired month, then use the arrow keys to select the day of the appointment. Press ENTER when done. 3. Move to the TIME field and type in the start and end times for your appointment, then press . 4. Type in a description for the appointment (eg. “Meeting with John”). #Q-9-2 5.
Changing an appointment Appointment times can frequently change. Instead of re-typing a new appointment and deleting the old one, you can change an existing appointment easily. 1. Find the Schedule entry you want to move. 2. Press EDIT . #Q-10-1 3. If the appointment time has changed, enter the new start and/or end times. 4. If the date has changed, move to the DATE field, press and select the new date from the pop-up calendar, then press ENTER . 5.
Entering a To Do item then press NEW . 1. Press 2. Enter a description of the task to be done, then press 3. Enter the DUE DATE, which is the date by which the task must be completed. . You can assign a priority number which can be used to sort the entries in Index mode. #Q-11-1 Press to mark any entry as completed. Up to five category fields can be used to selectively access groups of entries using the Filter function. 4. If desired, enter any other information. 5.
Using the Calendar views The Calendar provides three different views: Monthly, Weekly and Daily. Each of these views allows you to see information stored using the Schedule, To Do and Ann applications. 1. Press Calendar. If the Monthly view does not open, select it by pressing , selecting VIEWS and then MONTHLY. White-on-black display indicates an Ann entry recording an anniversary or some other annual event. An upper dot indicates a Schedule entry during the morning.
3. Use the cursor to move to a selected day of the week, then press ENTER to switch to the Daily view for that day. #Q-12-3 Shaded areas on the time bar indicate appointments. Black areas indicate appointment conflicts. Press to mark the selected entry as completed. 4. Use ¶ and ˜ to select an entry, then press ENTER to display its full details in the application used to create it. You can also switch views by pressing .
Editing an entry 1. Find an entry that you wish to change (a change of address in the Tel application is shown here as an example). 2. Press EDIT to go to Edit mode. 3. Move to the field you want to change. 4. Make any desired changes. NEW . You can NOTE: You can clear any field by pressing highlight any text using and the cursor keys, and then delete the text (by pressing DEL ) or cut the text (by pressing 2nd to paste it elsewhere.
Deleting an entry 1. In any application, select an entry that you want to delete in Index mode, or display it in View mode. 2. Press DEL . A confirmation message appears. #Q-15-1 3. Press Y to confirm the deletion.
Deleting multiple entries 1. Switch to the application in which you want to delete multiple entries. 2. Press 3. Select the group of entries you want to delete and press ENTER . (The menu choices will vary depending on the application.) and select DATA DELETION then press ENTER . #Q-15-2 4. 24 A confirmation message will appear. Press Y to delete the selected items.
Searching for information anywhere in the Organizer 1. Press 2nd 2. Type in any text stored in the entries you want to find. 3. Press using . #Q-16-1 ˜ and select the application to want to search in and , then press ENTER . The application you were using last will always appear as the default. 4. Press ENTER to begin the search. #Q-16-2 5. Press to see additional entries that contain the searched text, then press ENTER when you find the desired entry.
Finding an entry using Index mode The Index modes for Schedule, Tel, User File, Ann, Memo, Outline, and Money Tracking are very similar. 1. Select an application and press to go to Index mode if it is not already displayed. #Q-17-1 2. Use and to scroll through the list until you find the entry you want. Type the first letter of the entry to jump to the closest position in the Index list. 3. Press ENTER to view the desired entry once it is selected.
Copying and pasting text between applications You may want to copy text from one place to another in the Organizer. 1. Display in Edit mode the entry containing the text you want to copy. 2. Move to the start of the text you want to copy. 3. While holding down text you want to copy. , use the cursor keys to select the #Q-18-1 Selected text is displayed in reverse (white-on-black). 4. Press 2nd 5. Display in Edit mode the entry to which you want to add the copied text. to copy the selected text.
Using the Calculator In addition to working like a standard calculator, the Organizer’s Calculator can work with figures created in another application. 1. In Edit mode, find an entry containing some figures you want to calculate. 2. Use and the cursor keys to select the figures. #Q-19-1 3. Press 2nd 4. Press 5. Press • • to copy the figures. repeatedly until the Calculator screen appears. to bring in the copied figures to the Calculator.
Creating a new Money Tracking account Accounts must be set up before new transactions can be entered. 1. Press 2. Press 3. When the ACCOUNT LIST appears, press NEW . 4. Enter the name you want to give the new account, then press . . , select SET UP ACCOUNT and press ENTER . #Q-20-1 5. In the TYPE field, press ˜ and select the account type from the pop-up list, then press ENTER followed by . The type of the account affects the way in which the account is used. (See Chap.
Entering a new Money Tracking transaction You can keep track of your account activities by entering transactions. 1. Press 2. Press 3. From the ACCOUNT LIST, select the account for which you want to enter the new transaction, then press ENTER . 4. Press NEW to start entering a new transaction. 5. Today’s date appears in the DATE field as the default, but it can be changed if desired. Press when done. . , select SET UP ACCOUNT and press ENTER .
7. After you enter the AMOUNT, press fields are displayed. . The remaining Use and to select. Wording used varies according to account type, although the debit appears on the left and credit on the right. #Q-21-2 Correct punctuation is inserted automatically. Optional category used to select certain groups of entries using the Filter. Enter any text you want to describe the transaction.
Answers to Commonly Asked Questions Q: My batteries only lasted for two months. Is there something wrong? Will I lose data in memory when I change the batteries? A: There is probably nothing wrong with your Organizer. Battery life will vary from user to user. A number of factors will affect battery life, especially how much the Organizer is used. The battery life is rated at 70 hours of continuous use.
Q: I want to print out my information. What do I need? A: Here are the things you will need: from SHARP or a third party. You will also need one of the various PC-Link cables or the CE-IR2 wireless interface for computers. Check with your local dealer regarding features and availability of these products. 1. The SHARP CE-IR1 wireless interface for printers. 2. A standard PC printer cable. 3.
switch simply re-starts the Organizer. If none of the above procedures work, you will need to send the Organizer to a service center. Check the back page of this operation manual for the location of your nearest service center and call for more information. Q: What happens if I am working on an entry and the auto power off function shuts off the Organizer before I store the entry? A: You will not lose any information.
preparation. Many times you might want to write a memo, letter, proposal, marketing plan, etc., but find it difficult to write an entire document from scratch. The Outline application allows you to capture your thoughts and ideas, then rearrange and categorize them at any time. You can also copy an Outline file and paste it into the Memo application to finish the document there, adding text to the major topics.
What Your Organizer Can Do The OZ-5500 is a full-featured, pocket-size information manager with a large, easy-to-read screen. It provides builtin wireless communications facilities for exchanging data with other compatible Organizers and personal computers.
About this Manual This manual is designed to help you to fully understand the features and use of your Organizer. The first two chapters provide a general introduction and instructions about set-up and initialization, including an overview of the keyboard, the display, and the operations. Other chapters are organized according to the type of task (for example, Time Management and Creating Your Own Database), so that you can concentrate on those functions and features that you specifically need.
Chapter 9. Using the Optional Peripherals Explains how to print using the Organizer and how to transfer data to and from other Organizers (including previous models). Chapter 10. Personalizing Your Organizer Explains how to change the opening display and Calendar display format, and how to use the Secret function as well as the password security.
Conventions Used in this Manual The following keyboard and symbol conventions are used throughout this manual: ☞ Information messages displayed for the user are given in quotation marks, eg. “Stored!”. ➛ For a full list of key notation, see Appendix A, p.191. 1 ON , ENTER and other similar notations indicate keys on the keyboard that should be pressed to perform operations. Letters and numbers to be entered in examples are shown in italics. For example: lunch indicates that l-u-n-c-h should be typed.
Caring for the Organizer The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and trouble-free use. • Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.
CHAPTER 1 Getting Started 1 This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.
Part Names and Functions Display Shows information, and is used for navigating the various functions. • • Numeric keypad Used for operating the calculator and entering numbers in other applications. 15-pin cable jack Connects a data transfer cable for computer links and other interfaces, etc. Application keys Starts appropriate applications. Keyboard For entry of characters and commands.
Lock button Opens the Organizer. Battery replacement switch Locks the battery compartment to prevent access to the batteries. Getting the Organizer Up and Running Reset button Initializes and resets the Organizer. 1 Installing the batteries 1. Set the battery replacement switch on the back of the Organizer to REPLACE BATTERIES (the red dot becomes visible). 2. Slide off the operating batteries cover. 3.
☞ The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position. Initializing The Organizer must be initialized when it is used for the first time. 1. Press and hold the ON key. 2. While holding down the ON key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear. #1-5 Display 3. Press Y to initialize the Organizer. The LCD Contrast screen then appears. 4. 5.
Setting up the Organizer after Initialization The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer. * * * * Welcome messages and instructions Setting the Owner Information Setting the Clock User’s Preferences Welcome messages and instructions normal use. 1 ¶ ' § You can use ˜ to move around the screen.
3. Enter your telephone number, then press NEXT . #1-8 Display The cursor moves to the ADDRESS field. 4. Enter your full address. Press to move the start of the next line in ADDRESS. ➞ 5. 6. Press ENTER when done. A message appears confirming the Owner Information has now been set. Press ENTER to proceed with setting up the Clock as described below (or CANCEL to quit the User Setup procedure). You can jump to a particular country by pressing the first letter of that country’s name. 7.
13. 14. In the LOCAL DATE field, press ˜ to display the pop-up calendar. Use PREV and NEXT to select the current month, then use the arrow keys to select today’s date. If you do not wish to set the User Preferences at this time, select START ORGANIZING and press ENTER . The Calendar application display then appears, and you can begin to use your Organizer. Press ENTER once the date has been selected. To set one of the User Preferences, move to the appropriate option and press ENTER .
1. With File 1 selected, press ˜ what you are doing now) the next time it is turned on. However, note that after this has been completed once, the Start-up Display is automatically set to OFF. . The pop-up template list appears. If you wish to select a different template, select the desired template from the list and press ENTER . 2. Press NEXT . 3. Repeat the above steps for File 2 and File 3 if necessary. 4. Press ENTER when done. 1.
Setting the Password and Locking the Organizer 4. The Organizer provides two levels of security. The first is the password required when the Organizer is turned on whenever the ASK PASSWORD option is set. Setting the World City The second is the Lock Organizer function, which hides any data entries that have been previously marked as Secret. Once the Organizer is locked, the Secret entries cannot be accessed until the Organizer is Unlocked, for which the password must be given.
2. Select any application you wish to use by pressing the corresponding key. Turning the Organizer on and off Press ON to turn the power on and OFF to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position. on public transportation. Follow the procedure below to adjust the LCD contrast. 1. Press MENU three times to open the TOOLS menu. 2. Highlight ADJUST LCD CONTRAST, then press ENTER . 3. Adjust the contrast by pressing 4.
2. Select SET START-UP DISPLAY, then press ENTER . The SET START-UP DISPLAY window opens. 3. In the START-UP field, select OFF, then press ENTER . If you make a mistake, press CANCEL and start again. 4. Press ENTER . The initial display is now disabled. ➛ For more information about configuring the start-up display, see p.183. Turning the key beep on and off The Organizer can be set to make a sound (a beep) each time a key is pressed.
Menu operations Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Two universal menus, PREFERENCES and TOOLS, are available from all applications. In addition, all applications have a menu for functions and commands that are specific to each application. Pressing MENU once displays the application menu, which contains the operations and commands specific to the particular application.
Functions in blue above a key, such as HELP, can be accessed by pressing the particular key after pressing 2nd . There is no need to hold down 2nd while you press the desired key. ➛ Special symbols and characters, such as “&”, “?” and “/”, can also be entered by using SMBL . For a full explanation, see p.167. Display symbols T e The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer (see p.186). The key sound is on (see p.
How to use built-in Help If you press 2nd HELP from any application screen (excluding Clock), the HELP INDEX appears: #1-9 Display To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing CANCEL takes you back to the display you were in previously. After selecting a number, the first page of help for corresponding topic is displayed.
CHAPTER 2 General Operation his chapter introduces most of the Organizer’s basic operations. The Tel application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications. Each application is described in detail later on in the manual. T ➛ For a full explanation of the Tel application, see p.95. Opening an Application To start an application, simply press the corresponding key, located on the top of the keyboard.
Selecting the Display Modes Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing ENTER after selecting a particular entry causes the entry to be displayed in View mode, which shows the full details of the entry.
View mode Edit mode View mode allows you to see the full details of an entry, without being able to edit or change it. Edit mode is used to create a new entry or edit an existing entry. 2 Cursor #2-2-2 #2-2-3 Display Indicates the selected field. Other operations: Creates a new entry for the current application (in Edit mode). NEW EDIT Edits the currently displayed entry. DEL Deletes the currently selected entry. PREV NEXT Displays any previous/subsequent entries not shown.
Creating a New Entry Notice that the cursor has moved to the next line and the size of the field box has been automatically adjusted. In Index or View mode, pressing NEW opens a blank form for creating a new entry. #2-3-2 Display 1. Name John Smith Tel. 201-529-8200 Fax. 201-529-9695 Address 123 Main Street, Mahwah, NJ 07430 Press TEL to open the application. Type in 201-529-9695 FAX. 7. Press 8. Type in 123 Main Street followed by 9. Press NEW on the keyboard. ➛ #2-3-1 Display 4.
Editing an Existing Entry Editing Techniques To edit an entry already stored in memory, you must first access the entry in Edit mode (in which it was originally created). This section explains all the general editing techniques used in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many additional features for working with text; see p.103 for more information.) 1. Press TEL to open the application. 2.
When the pop-up symbol ˜ appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing ˜ and selecting the desired value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.
and pressing the ● key. In addition, a large number of special symbols are available by pressing SMBL (see p.167). the existing text. The cursor appears as in the overwrite mode. To switch back to the previous mode, press INS again. Moving around the display Deleting text You can move the cursor around the display with the cursor keys § , ' , ˜ , and ¶ . In addition, you can hold any cursor key down for continuous rapid movement.
2. You can now perform a number of operations on the selected text: BS or DEL Deletes the selected text. 2nd COPY Copies the selected text to the clipboard so that it can later be pasted to another location. 2nd CUT Deletes the selected text from its current location and moves it to the clipboard. 2nd PASTE Replaces the selected text with whatever is currently in the clipboard. Once text is selected, any new text that is typed in will replace the selected text.
Finding Specific Entries in Your Organizer There are a number of ways that you can locate entries and information in your Organizer. One is to scroll between entries using the NEXT and PREV keys. Others are as follows. Using Index mode Index mode gives you a listing of all the entries in a particular application. Index mode gives you a listing of all the entries in a particular application.
3. Press ˜ , select TELEPHONE and press ENTER to close the pop-up list and then again to begin the search operation. If you are not sure about which application to search, select ALL to search all applications. By date You can use the various Calendar views to quickly and easily find information related to a time and/or date. 1. Press CALENDAR . The calendar appears in the preset view.
4. In the Daily view, highlight an entry and press ENTER to display the details of the entry. Deleting Entries ➛ For more information about using the Calendar application, see p.69. Entries in the Organizer can be deleted using either the DEL key or the application menu. You can open the Calendar menu by pressing MENU to select the desired Calendar view. Deleting single entries 1. Open the desired application. 2. Select the entry in Index mode. 3. Press DEL on the keyboard.
Checking the Time and Date The submenu appears. Deletes a selected entry. #2-6-1 Display 1. To check the current date and time, press CLOCK . Deletes Filtered entries. #2-7-1 Display Deletes all entries in TEL 1, TEL 2 or TEL 3 file. Deletes all entries in all TEL files. 5. Select SELECTED ENTRY, then press ENTER . A warning message appears asking if you are sure you want to delete the entry. 6. 66 Press Y (or N to cancel the deletion). 2.
Checking the Memory The Organizer has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, are stored. When the amount of data already stored approaches the Organizer’s maximum memory capacity, you may not be able to store an entry or the data being processed may be lost when you change applications.
The TOOLS Menu - the Organizer’s Basic Utilities Many of the Organizer’s basic utilities are accessed through the TOOLS menu. The menu is also used to set up and configure certain features, such as the display contrast and the WORD key. An illustration and summary of the TOOLS menu (including page references where full explanations can be found) are provided below. Adjusts the contrast of the LCD display (see p.50). Stores entries transferred from other units (see p.178).
CHAPTER 3 Time Management he Organizer’s Calendar, Schedule, To Do, and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis. T The Calendar Application The Calendar represents the Organizer’s most central utility.
You can also use the menu to select a particular Calendar view directly, regardless of which view you are already using. for a To Do entry (see p.80). On the right of the display, the Monthly Goal box shows any Monthly Goals created in the To Do application for that month. 1. Press MENU to open the application menu. 2. Select VIEWS and press ENTER . An upper dot next to a date indicates a Schedule entry for that morning (AM), and a lower dot indicates one in the afternoon or evening (PM) (see p.74).
☞ If you re-select HIDE MONTHLY VIEWS from the application menu, the 2nd-month calendar will reappear. The Daily view The Daily view is convenient for viewing all entries for a single day. It can be accessed from the Weekly view by highlighting a day and pressing ENTER . #3-1-2 Display The number of entries for the current day. Monthly Goals in the To Do application. #3-1-4 Display You can use PREV or NEXT to move forward or backwards by one month at a time.
Finding entries using the Calendar views Individual entries in the Schedule, To Do, and Ann applications can be recalled from the Calendar’s Daily view. 1. In the Calendar application: 1. Go to the Daily view. #3-1-5 Display date to select it for display in another Calendar view. However, another convenient way of selecting a date that is not on the display is using GO TO A SPECIFIC DATE in the Calendar application menu.
To create a new Calendar entry: 1. From any Calendar view, press NEW , or select CREATE ACTIVITIES from the application menu. The CALENDAR ACTIVITIES window appears. A new entry for the selected application appears in Edit mode. 5. Enter the date/time details as required for the particular application, then press ENTER . The new entry is then stored, together with the description you entered in step 2 above.
The Schedule Application The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments. Schedule entries are indicated on the Calendar’s Monthly view by a small black dot next to the date of an entry, providing an overview of your schedule.
Finding Schedule entries There are three convenient ways to find particular schedule entries, depending on the situation you are in. These are: Index mode, Calendar view and searching using keywords. Using Index mode 1. Go to Index mode by pressing CANCEL (if it is not already displayed). The entries you have made are listed in chronological order. If you do not see the entry you want to view, press PREV or NEXT to scroll through the entries until you find it. 2. Select the desired entry. 3.
4. Make the desired changes. 3. 5. Press ENTER . A warning message will appear asking if you are sure you want to delete the entry. The new edited entry is now stored. You can also use cut and paste to move appointments. 4. ➛ For a full explanation of deleting Filtered entries, see p.166. Deleting single entries 1. 2. In the Schedule application, select the entry you want to delete in Index mode or display it in View mode.
Deletion of entries over a specific period 1. You can delete all Schedule entries for a period of a month or a single day using the Calendar application. 1. 2. Press CALENDAR and select a date which falls within the period in which you want to delete all Schedule entries. 3. A date entry window appears. 3 #3-2-4 Display Press MENU and select DATA DELETION, then press ENTER . A submenu appears. Select the desired period for deletion.
such as a business trip or vacation. Six different types of repeating events include: Daily Repeats on the following one or more days for events that span consecutive days. Work day The same as Daily repeat, but excludes weekends. 1. Select the date when the entry will occur for the first time in the Schedule application. 2. Press NEW . 3. Move to the DESCRIPTION field. 4. Enter the description. Type Vacation. 5. Press ENTER . 6. Press MENU and select REPEAT THIS ENTRY, then press ENTER .
Your five-day vacation is now stored. Date March 16, 1996 You can confirm that your vacation has been entered by checking the Calendar monthly view. Time 1:00 – 2:00 pm Description Lunch with Sally 1. In the Calendar or Schedule applications, select the desired date and press NEW . 2. Enter the starting time and ending time, each followed by PM . #3-2-7 Display ☞ • To repeat an entry that has already been stored, select it in Index mode, then proceed from step 6 above.
➛ You can also set alarms separately from Schedule entries. See p.178. Clearing a set alarm To clear an alarm that has been set for a Schedule entry, display the entry in Edit mode, then press 2nd ALARM . ➛ You can disable all set alarms simultaneously. See p.179. The Schedule application menu Selects the Calendar view (see p.69). #3-2-8 Display Shows today’s Schedule entries. Goes directly to particular date.
Entries for which only a month and year (no day) have been entered are considered to be Monthly Goals and are displayed in a special box for monthly goals which appears in the Calendar’s Monthly view. This system provides the flexibility for an entry to be displayed according to the type of task.
Enter the following information: 2. Enter a description. Type Read manuscript. Description Sales report 3. Move to the DUE DATE field. Due Date Mar 10, 1996 4. Enter the month when you want to accomplish this. Type 08. 5. Press ' twice (skipping the date) and enter the year. Type 1996. 6. Press ENTER . In the To Do application: 1. Press NEW . 2. Type Sales report. 3. Move to the DUE DATE field. Enter the due date in the order of month, day, year.
Index mode in the To Do application can show entries based either on their priority level or their due date. In the default setting, entries with an assigned priority are displayed first (in the order of number, then letter), followed by entries with no assigned priority. Select INDEX BY from the application menu, then DATE from the submenu to display entries in chronological order based on the due date. To return to a display based on priority, select INDEX BY from the menu, then PRIORITY from the submenu.
If you still do not see the desired entry, press NEXT to display the following matching entries. 4. Press ENTER when you find the entry you want. ☞ The Search function does not distinguish between upper- and lower-case letters. Editing entries 1. Select the entry you want to change in Index mode. 2. Press EDIT . application, which lets you check off a monthly goal entry or a task that you have completed before its due date. Checking off entries using the Calendar 1. Press CALENDAR . 2.
again. However, if you do this, the entry will be stored without a due date. Checking off entries in the To Do application 1. Select the entry in Index mode. Check box #3-3-7 Display 2. Press ✓ . The entry is checked off and the box is marked with ✓. The DUE DATE field name changes to DONE DATE and today’s date appears in it. 3. Press ENTER . ☞ If you mistakenly check off an entry as completed, you can uncheck the entry by pressing ✓ again.
1. Press NEW . 2. Enter the description and due date. Type Call Frank ➞ re: Alpha Project ˜ #3-3-9 Display 03151996. 3. Move to the CATEGORY 1 field. 4. Enter the category. Type Phone Call. 5. Move to CATEGORY 2. Type Alpha Pro. ☞ You cannot use the same category more than once within the same entry. Assigning categories using the category list #3-3-8 Display 1. When entering or editing an entry in Edit mode, move to any of the five CATEGORY fields.
☞ You cannot use the same category more than once in the same entry. Updating the Category list Since the number of categories and the Organizer’s memory are both limited, you may wish to delete unused categories. Also, you may wish to define a number of new categories without creating a new To Do entry, or even edit the names of existing categories. 1. 2. From the To Do application’s Index view, press MENU . DEL . A confirmation message appears. Press to confirm the deletion (or operation).
4. Select the category whose To Do entries you want to view, then press ENTER . All entries that have been assigned the selected category are then shown in Index mode. entries that have been checked off as completed. 1. Press MENU , select VIEWS and press ENTER . 2. Select the type of entries you want to delete (DONE, TO BE DONE, or MONTHLY GOALS), then press ENTER . 3. Press MENU , select DATA DELETION then press ENTER . 4. Select ALL IN CURRENT VIEW then press ENTER .
4. Press ENTER . The To Do application menu Only To Do entries in the selected Category are displayed. 5. Press MENU , select DATA DELETION and press ENTER . 6. From the submenu, select ALL IN CURRENT VIEW and press ENTER . A confirmation message appears. 7. Press Y (or N to cancel the deletion). Selects TO BE DONE, DONE or MONTHLY GOALS entries. #3-3-11 Display Sets the Index sorting order by date or by priority (see p.83).
The Ann (Anniversary) Application 2. Press NEW . Edit mode opens. The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar highlighted white-on-black, giving you plenty of warning to prepare for them well in advance every year. #3-4-1 Display 3. Enter the date in the order of month, day (there is no year entry).
In the Ann application: Finding entries 1. Press MENU , select VIEWS and press ENTER . Entries are stored in chronological order in each file. 2. Select ANN 2 BY DAY then press ENTER . 3. Press NEW . Edit mode opens. #3-4-3 Display 4. 5. 6. 7. In the MONTH field, press ˜ and select the month from the pop-up list (choose “MAY”). Press ENTER followed by NEXT . In the WEEK field, press ˜ and select the week of the month in which you want to record the anniversary (choose “2nd”).
2. 3. Type in any word that you think appears in the DESCRIPTION field of the anniversary entry you are looking for. Press ENTER . If you still do not see the desired entry, press NEXT to display the following matching entries. 4. ☞ Press ENTER when you have selected the desired entry. This function does not distinguish between upper- and lower-case letters. Editing Ann entries 1. Select the file in which the desired entry is stored. 2. Select the entry in Index mode. 3.
The Ann application menu #3-4-4 Display Selects ANN 1 file or ANN 2 file (see p.91). Selects the specific entries for deletion (see p.92).
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CHAPTER 4 Creating Your Own Database T his chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the way that they function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from a simple address book to an extensive restaurant guide or even a listing of your important business contacts.
The three User File directories are set up automatically as follows: with an asterisk. 3. Select the desired file and press ENTER . USER FILE 1 Restaurant guide template comprising seven text fields: Cuisine, Name, Number, Address, Prices, Attire and Remarks. USER FILE 2 Home Inventory template comprising ten text fields: Item name, Location, Description, Manufacturer, Serial #, Place purchased, Date purchased, Cost, Estimated value and Notes. Creating new entries 1.
as the index (using the INDEX BY command in the CONFIGURE menu). There are two basic ways to find and display an entry. 3. Using Index mode 4. Press ENTER when you find the entry. ☞ The Search function does not distinguish between upper- and lower-case letters. 1. Go to Index mode. 2. Select the file you believe the entry is in. 3. Press the key for the first letter of the field selected as the index (using the INDEX BY command in the CONFIGURE menu).
Deleting file entries 5. Deleting single entries Deleting all entries in all files 1. Select the entry you want to delete in Index mode, or display it in View mode. 1. Press MENU , highlight DATA DELETION, then press ENTER . 2. Press MENU , highlight DATA DELETION then press ENTER . 2. From the submenu, highlight ALL TEL FILES or ALL USER FILES then press ENTER . 3. Highlight SELECTED ENTRY then press ENTER .
Customizing the Tel and User File Applications Changing file names 1. Press TEL or USER FILE to start the application containing the file whose name you want to change. 2. Press MENU , select one of the three CONFIGURE commands corresponding to the file you wish to modify, then press ENTER . You can customize the Tel and User File applications in the following five ways: File names: You can give each file a name of up to 10 characters of your choice.
6. Press ENTER to store the new name. (Or CANCEL to cancel any changes and leave the original file name.) ☞ If you decrease the number of fields for a file that already has some entries stored, fields and any information they contain will be deleted from the bottom of each entry until the decreased number of fields is reached. Since the data in these fields are lost, care should be taken when reducing the file size. 6. Press ENTER to store the number of fields you entered.
10. Press ENTER when you have finished. (Or CANCEL to cancel the changes and leave the fields as they were.) 3. Select and enter 0 in whichever fields you do not want to appear in Index mode. 4. Select which fields you want to appear in Index mode, and enter the number of characters that you want the field to be able to hold. Remember that the total maximum number of characters for all fields together is 38.
sorted alphabetically first by COMPANY, then by NAME (as opposed to the default, which is by COMPANY only, so that for each company, the names are displayed in the order in which they were created). 1. Press TEL repeatedly until the CONTACTS file (file 2) is displayed. 2. Press MENU and select CONFIGURE TEL FILE 2, then press ENTER . 3. In the submenu, select INDEX BY and press ENTER . The SORTING ORDER window appears. 4.
CHAPTER 5 T his chapter explains the features of the Memo application, the Organizer’s basic word processing utility, and the Outline application, a powerful application for structuring your thoughts, ideas, and written work. When used together, eg. first outlining a document using Outline and then developing it using Memo, these two applications provide powerful word processing capabilities in a handheld device.
May 10, 1996 Mr. Frank Smith Chairman ABC Co. Ltd. 5. Type in the title Letter to Frank. 6. Press ENTER . The entry is then stored and displayed in View mode. Dear Mr. Smith: Finding entries Thank you for your fax of May 5th, 1996 regarding the Alpha Project. We agree that it is too difficult to answer your questions about our new project properly based on the available information. We will receive the proper documentation within the next week.
The MEMO index view is redisplayed, with the contents sorted according to the selected method. 4. Select the desired entry, then press ENTER to see it in detail. The full entry is displayed. If an entry is too long to fit on the screen at one time, you can press ¶ or ˜ to scroll the display. ☞ When Index mode entries are sorted according to title, you can jump to any entry in the list by pressing the first letter of its title.
The DATA DELETION submenu appears. Changing the way text is displayed 3. The Organizer’s screen is 40 characters wide. If you select WORD WRAP ON from the menu, then when 40 characters have been entered and it reaches the end of the line, the text will wrap to the beginning of the next line. Select SELECTED ENTRY then press ENTER . A confirmation message appears asking if you are sure you want to delete the entry. 4. Press Y to delete the selected entry (or N to cancel the deletion).
Turning word wrap on and off The Outline Application Word wrap automatically moves text which will not fit onto the end of a line to a new line, preventing words from being split when you type. This allows you to type text without having to worry about when to insert a carriage return to move to the next line. The default setting for the Organizer’s word wrap function is on. There may be times, however, when you want to turn off the word wrap function. This can be done for each individual entry.
topic can contain up to 2,048 characters. To enter the outline shown above: 1. Press OUTLINE to start the application. 2. Press NEW . #5-2-4 Display 6. A title window appears. Alternatively, you can press CANCEL to discard the text you have entered. This will not cancel the entire outline but only the topic that is about to be stored. #5-2-2 Display 3. Type in the title you want to give to your outline. 4. Press ENTER . The View mode opens with the title as the first topic in the new outline.
☞ • If you want to view the entire contents of a particular topic, select the topic, then press ' . Press § or ENTER to return to the regular display. 2. Type in any words you remember in the entry you are looking for. 3. Press ENTER . • Text first entered as the title can be edited to extend up to 2,048 characters. If you still do not see the desired entry, press NEXT to display the subsequent matching entries. Locating outlines 4. Press ENTER when you find the entry you want.
To return to the one-line view, repeat the above procedure. The ✓ disappears from the menu. To see contents that are off the display, use the cursor ˜ ¶ keys. You can also press or to move to the first or last topic. ☞ Changing the view mode in an outline does not affect the view mode setting of other outlines you have already created. However, a new entry will use the same view mode as the outline that was previously displayed.
3. Move to the desired location using 4. Type in the new topic. 5. Press ENTER . ¶ and ˜ . Joining two topics into one You can join (merge) any two consecutive topics into one using the application menu. A selected topic is joined to the topic above it. Press CANCEL at any time before pressing ENTER to cancel the insertion. 1. Select the topic you want to join to the one above it. If the entry is in the one-line view mode, select full view mode (see p.
Splitting one topic into two Deleting Outline topics A single topic can be easily divided (split) into two. A FAMILY is the name given to a topic that contains one or more subtopics. 1. Select the topic you want to split. 2. Press MENU to display the application menu, select JOIN/SPLIT TOPICS then press ENTER . A submenu appears. 3. 1. Select the topic you want to delete. 2. Press MENU , select DATA DELETION then press ENTER . Select SPLIT 1 TOPIC INTO 2 then press ENTER .
2. Press MENU , select DATA DELETION then press ENTER . A submenu appears. 3. Select SELECTED OUTLINE then press ENTER . A confirmation message appears asking if you are sure you want to delete the outline. 4. Press Y (or N to cancel the deletion). You can also delete an outline by pressing DEL in Index mode. Deleting all outlines 1. Using subtopics (children) The examples used so far have only contained one level of topics (excluding the title, which is always on the first level by itself).
parent topic using the MOVE command within the application menu. #5-2-10 Display Entering subtopics To create the example shown above: 1. Press OUTLINE to start the application. 2. Press NEW and type in a title for the outline, then press ENTER . 3. Type in the first topic, then press ENTER . 4. Press ' to make the second topic a child (subtopic) of “Northeast”. 8. Continue and complete the outline in this manner. Collapsing families The cursor is now indented by one character.
EXP/COL from the application menu. All subtopics belonging to that topic will be hidden from view. Expanding families operations affect information that may not be visible. The following restrictions apply when working with families: 1. You may not be able to change the level of a collapsed family in certain situations. No other topics may be moved into a family unless the family is expanded.
Instead, move the selected topic to another location and then promote it. If you divide a topic that has subtopics (children), the second half of the divided topic will become the parent of these subtopics. The two parts of the original topic remain on the same level. You should not attempt to join a topic with a collapsed topic above it. If you do, the Organizer will ask for confirmation that this is what you really want to do.
CHAPTER 6 Desk Accessories T he Organizer’s desk accessories are a set of valuable utilities for everyday use. The Calc (Calculator) can perform calculations on figures entered either using the number keys or copied over from other applications. The Clock can simultaneously display the day, date, and time in any two cities of your choice. This chapter provides all the information you need to enjoy full use of these very useful applications.
2. Perform the calculation using the numeric and mathematical symbol keys on the keyboard, just as you would with a regular electronic calculator. To quit the Calc application, simply change to any other application by pressing the corresponding key. ☞ • To clear an entered value, press CzCE once. To clear an entire calculator operation, press CzCE twice. • Calculations are performed in the order of entry, not according to algebraic operator precedence, ie.
The symbol © in the paper-roll on the left of the display marks the starting entry. The value shown in the keypad window is either the value you have just entered or final result of the calculation, as indicated by ENTRY or ANSWER, respectively. 3. Press = to get the result. Move to the line before which you want to insert the new value. 2. Press INS . INSERT MODE briefly appears on the calculator’s display. 3. Checking intermediate results 1. 1.
Deleting a line 1. Move to the line you want to delete using PREV . 2. Press DEL . The selected line is removed from the display. 3. Press ENTER to get the new total. 2. Press CANCEL once to clear the starting date field and then enter the desired starting date. Prefix a single-digit month or day with a “0”. 3. Press 4. Enter the ending date. 5. Press = . The number of days between the two dates is shown. ☞ • If you make a mistake, press CANCEL to return to a previous step.
2. 3. Press CANCEL to clear the starting date field and enter the desired starting date. Prefix a single-digit month or date with a “0”. Press + to enter a number of days in the future, or – for a number of days prior to today. Using the Calculator with other applications The Calc application can perform calculations that have been written out as text within another application. Transferring data from an application entry into Calc 1. Open the application containing the text to be calculated. 2.
Cost/Selling price/Markup and Cost/Selling price/Margin calculations #6-1-7 Display When E appears When any of the following situations occur, the error indicator E is displayed and calculations are suspended. Press CzCE to clear the error. • The integer part of the calculation result is within the range of 11 to 20 digits (a rough calculation is obtained).
☞ Note that you must move out of a field in which you have just entered a value before the calculation can be performed. 1. Press MENU , select DECIMAL POINT SETTINGS and press ENTER . 2. Select the desired setting and press ENTER . Re-calculating using different values The desired number of decimal points is applied. Once you have made a Markup/Margin calculation, you can recalculate using new values without having to start from the beginning. ☞ 1.
Calculation examples Calculation Arithmetic Constant Example Operation 12 x 3 + 5 = (–24) ÷ 4 – 2 = 12 X 3 24 +/– 34 + 57 = 45 + 57 = 34 + 45 5 = + 4 57 = 41. –8. 2 = – Display (answer) The addend becomes a constant. = 91. 102. (Subtraction and division are performed in the same manner.
Calculation Memory Example Operation Summation ↓ Display (answer) Clears the memory before performing any calculations. RzCM RzCM 25 x 5 = –) 84 ÷ 3 = +) 68 + 17 = (Total) = 25 X 84 68 + 5 M+ 3 M– 17 M+ 125.M 28.M 85.M 182.M RzCM Temporary memory (14 – 3 x 2) x (52 – 35) = RzCM RzCM 14 M+ 3 52 – 35 2 M– X X RzCM = 6.M 136.M 6 The Calc application menu Selects the basic, paperless, date, cost/sell/margin or cost/ sell/markup calculator mode.
The Clock Application Changing the Local city As an aid to international business and travel, the Organizer is set to display the time in any other city you choose (called the World City) as well as your own city (the Local City). In addition, the Organizer comes with a predefined list of countries and cities. If the city you want is not in the pre-defined list, you can add your own User-defined city by specifying the city name, country and time relative to GMT (Greenwich Mean Time) (see p.130).
This advances the Local time by one hour. A symbol appears beside the city to indicate that daylight saving time has been set. Setting the time and date 1. Press MENU to open the Clock menu. 7. 2. Select SET CLOCK and press ENTER . 3. Select ADJUST TIME/DATE and press ENTER . Press ENTER . The Clock window appears briefly, showing the new Local city. The time is automatically adjusted. ☞ The ADJUST TIME/DATE window opens.
You can set any date from January 1st, 1901 to December 31st, 2099. 7. Press ENTER (or CANCEL to cancel the changes). The time and date are now stored. ☞ • You can access CHANGE LOCAL CITY from this display by pressing 2nd W . Because the Organizer automatically adjusts the time after the Local city is changed, you should select the Local city before setting the time and date.
5. Select the desired city. 6. If Daylight Saving Time (DST) is observed by the selected city, press to indicate this. The ADD USER’S CITY window opens. ➞ #6-2-6 Display A symbol appears beside the city, indicating that DST has been set. 7. Press ENTER . The city is selected as the World city and the window closes. The Clock window briefly appears, indicating the time in the selected World city. The time difference relative to the Local city is displayed below the World city time.
The city you entered is then stored as a User city, and is listed on the first page on both the Local and World city lists. on and off). ➛ Once DST is assigned to a city, it remains in effect until it is de-assigned. Once a year, cities using DST will switch back to regular time. Rather than having to de-assign DST for each city separately, you can simply disable the Organizer’s DST feature itself, which then applies to all cities within the Organizer.
1. Press MENU to open the Clock menu and select SET DAILY ALARMS, then press ENTER . The SET DAILY ALARMS window opens. You can set up to five alarms. #6-2-7 Display Disabling all alarms Once you have set an alarm, it will sound at the appropriate time whether the Organizer is turned on or off. When the Organizer is on, at the top of the display indicates that any alarm that is set will sound at the appropriate time. There may be times when you do not want to hear any of the set alarms.
The Clock application menu Sets the built-in clock. #6-2-9 Display Sets and controls up to five alarms to sound daily (see p.130). Turns all DST settings on or off.
CHAPTER 7 Money & Account Management Money Tracking application What it can do he OZ-5500 Organizer’s Money Tracking application provides you with a sophisticated and easy-to-use tool for managing your personal and business finances. It offers comprehensive facilities for recording cash, bank and credit card transactions. It also helps you reconcile account balances. It can even automatically create a corresponding transaction to transfer funds from one account to another.
made or received for a given account, conveniently and reliably. You may view each account and related transactions by pressing the MONEY TRACKING key. To display the next account in alphabetical order, simply press the MONEY TRACKING key again. To view the details of a transaction simply select the transaction using ¶ and ˜ and press ENTER .
• • Memory is full – What can I do To enter a new account: Removing reconciled transactions from memory will free up memory space. Make sure you back up these transactions for future reference either by printing or saving to your computer with the optional Link software. 1. Press MONEY TRACKING to open the Money Tracking application. 2. Press MENU and select SET UP ACCOUNT followed by ENTER .
5. incorrect balances. The method of determining the starting balance depends on the account type: Press ˜ , select the desired account TYPE from the list, press ENTER to close the list and then press NEXT . BANK – CREDIT– Use the “New Balance” shown on your CARD atest credit card statement. Even though this represents a debit ie. an amount that you owe, you should enter the amount as it appears on your statement, ie. without a minus sign “–”.
The Account List is displayed, showing the summary of the new account just created and the new total balance. 1. Press MENU , select SET UP ACCOUNT and press ENTER . The ACCOUNT LIST is displayed. #7-1-4 2. Select the desired account and press EDIT . A message appears, warning you that editing certain fields may cause a discrepancy in the reported account balance. Viewing account information 3. A summary of existing accounts may be viewed at any time after they have been set up.
The ACCOUNT LIST is displayed. 2. Select the desired account from the list, then press ENTER . ☞ You may also select the desired account by skipping steps 1 & 2 and instead pressing MONEY TRACKING (or 2nd MONEY TRACKING ) until the account is displayed. currently selected), the name of the account for which the most recently created transaction was assigned is appears in the ACCOUNT NAME field as the default. The cursor appears in the DATE field, which already contains today’s date as the default. 4.
current transaction is being assigned. For example, if the account type is CASH, a debit is SPEND and a credit is RECEIVE. 8. amounts should equal the full amount entered in the transaction. The pop-up list contains those categories already defined (via the CATEGORIES function) in the Money Tracking application menu. Instead of using the popup list, you can enter a new category in this field. Any category you type in will be added automatically to the category list if it does not already exist.
SPECIAL field to remind you of the purpose or some other relevant data about this transaction. ☞ 14. Note that any text you provide in the MEMO and SPECIAL fields can be used by the Filter function to selectively access particular transactions. Press ENTER to store the transaction details, or CANCEL to discard the changes. A message confirming the transaction has been successfully stored in memory is briefly displayed, and the transaction then appears in View mode.
transactions in the same account, without having to return to the account’s Index mode to select a different transaction. The Organizer warns you if you reach the first or last transaction entry in an account. Displaying transactions in detail: View mode Account Index mode described above provides single-line summaries of all the transactions in a given account. You can then easily select any transaction in the displayed list to view its full details in View mode.
☞ When editing text fields or the amount, you can use NEW to clear the field before typing in new text. 3. Press ENTER to store the edited transaction entry, or CANCEL to discard the changes. 2. When ENTER is pressed, a message indicating the entry has been successfully stored briefly appears. The transaction is then displayed in View mode. Press ' to view those transaction details that cannot fit on the display. Press § to redisplay the original group of transaction details. 3.
expense claim, you can update this to SUBMITTED, to reflect the change. When the expense is later settled and you receive payment, you can update the field to indicate that you have been REIMBURSED. the statement with your records, the transaction becomes RECONCILED. The OZ-5500 can handle these steps for you. When you create a transaction, the default is NOT CLEARED. When you receive your statement from the bank, you may perform the account balancing procedure on the OZ-5500.
The SET FILTER STATUS window appears. 2. To specify only transactions from a particular account, press ˜ and select the desired account. Select ALL (which is the default) to indicate that the selected transactions can be from any account. If a Category used for the Filter selection criteria occurs as one of the Split components of a transaction amount, the entire transaction amount will be added to the Filtered Balance, not just the split amount corresponding to the selected Category.
not be displayed (ie. those not meeting the selection criteria). About Categories 5. The CATEGORY field provides a useful way of associating various transactions in different accounts according to a common purpose, customer/client or some other type. While the Money Tracking application provides a comprehensive list of default categories ready for your use, you can also define your own categories as required.
The message “Working...” appears for more than 10 seconds. 3. To see the newly-added Categories, press MENU , select CATEGORIES then press ENTER . 4. Select NEW/EDIT CATEGORIES and press ENTER . #7-1-11 3. The NEW/EDIT CATEGORIES window appears. 5. Press ˜ to display the Category list. Use NEXT and the arrow keys to scroll down the list.
2. Press ˜ , select the desired category from the popup menu list, then press ENTER . The selected category is displayed in the CATEGORIES box. 3. Press EDIT . The EDIT CATEGORY window appears, with the selected category name. 4. Make any necessary changes to the name, then press ENTER . The NEW/EDIT CATEGORIES window reappears, containing the edited category name. 5. Press CANCEL to close the CATEGORIES window.
☞ If the category you want to use has not yet been defined, you can create a new category simply by typing in the new category name in the CATEGORY field. This applies whenever the CATEGORY field is used. 7. Press NEXT . Enter the second category AMOUNT field In this example, enter 35.00 and press NEXT . #7-1-13 The UNASSIGNED field shows the value within the total amount that has not yet been assigned to a split transaction. The value of UNASSIGNED is 100.00, ie.
11. Press ENTER to store the SPLIT transaction details and proceed with completing the rest of the transaction. #7-1-18 ☞ • If the total amount given in the AMOUNT field of the Money Tracking transaction is not equal to the sum of the split amounts (ie. some split amount details have not been entered), the outstanding amount will be added automatically to the next available Split field, but with no category given.
Whenever a new account is created in the Money Tracking application, a special category is automatically created specifically for account transfers. Such categories are indicated by square brackets, ie. if you define an account called CHECKING, a category [CHECKING] is created automatically. A transaction can be created automatically when the destination account is given in the CATEGORY field (eg. [CHECKING]). The user is asked whether a corresponding destination transaction should be created automatically.
7. Press Y to confirm the transaction should be created (or N to skip). The messages “Working...” followed by “Stored!” appear briefly. The transaction is then displayed in View mode. #7-1-20 ☞ Note that the ACCOUNT NAME, TYPE, DATE, PAYEE, AMOUNT, CATEGORY and MEMO fields are assigned for the destination transaction. In addition, if the source transaction was marked as a Secret transaction, the destination transaction will be also.
Account balancing & reconciliation The automatic account balancing and reconciliation functions are one of the Money Tracking application’s most powerful and useful facilities. It works by comparing the difference between an account’s (usually a checking account) starting and ending balances with the sum of the transactions (eg. checks and deposits) marked as cleared as recorded in the Organizer. If the amounts are the same, then all transactions have been accounted for and thus the account is reconciled.
You can also use the keyboard shortcut 2nd initiate ACCOUNT BALANCING. Y to The status of the transaction changes to “C” on the display. The STATEMENT BALANCES window appears. The START BAL field is the OPENING BAL of the account (as shown in the ACCOUNT LIST) plus the sum of all transactions marked as RECONCILED. Note that this field is calculated automatically, and cannot be modified by the user. 2.
ACCOUNT BALANCING command is faded out, indicating it cannot be selected. 2. Select POSTPONE BALANCING and press ENTER . You can also use the keyboard shortcut 2nd initiate POSTPONE BALANCING. ☞ to Y If you Postpone balancing after already marking some transactions as Cleared, their Cleared status will be preserved when you reinitiate account balancing. The Cleared transactions will still be marked as Cleared.
Handling unbalanced accounts When the sum of the cleared transactions does not equal the difference between the START BAL and the END BAL amounts, this means that the account is out of balance and the account’s transactions have not been correctly reconciled. The Organizer indicates this has occurred, but it is up to the user to locate and rectify the cause of the problem. 3.
Removing transactions after account balancing Since the Organizer contains limited memory capacity, it is important to delete unwanted or out-of-date data from the Money Tracking application just as for other applications. However, one important advantage to having RECONCILED transactions is that they are probably no longer required, since they have all be successfully accounted for.
Transaction view When the Organizer is in its Unlocked state, any transactions that have been marked as Secret are marked with an asterisk in the top left corner of the display. When the Organizer is Locked, Secret transactions are hidden from view and therefore cannot be accessed at all. Account list When the Organizer is Locked, all account balances and the total balance shown on the SET UP ACCOUNT list are hidden. Instead, the balance is shown as ##,###,###.## appears.
2. Press MENU , select DATA DELETION and press ENTER . The Data Deletion submenu opens. 3. Highlight SELECTED ENTRY and press ENTER . The message “Deleted!” appears briefly. The display is updated to show the appropriate entries have been deleted. Deleting Filtered transactions A confirmation message appears, asking if you are certain you want to delete the selected entry. When the Filter is turned on, only certain transactions (those meeting the current Filter selection criteria) are displayed.
The DATA DELETION submenu is displayed. Deleting all Money Tracking accounts 2. This command is used to delete all Money Tracking accounts and any transactions they contain. If you issue this command, you will lose all your Money Tracking information. Select ALL TRANSACTIONS and press ENTER . A confirmation message appears to ask if you are certain you wish to delete all the transactions. 3. Press Y to confirm or N to cancel the operation.
Money Tracking application menu Lists existing accounts and allows accounts to be added or updated. Allows Categories to be added, edited, selected and deleted, and preset categories to be reloaded. Commences account balancing by allowing transactions to be marked as Cleared. Determines whether account is in balance and if so, marks cleared transactions as Reconciled. Cancels account balancing until a later time but preserves changes already made.
CHAPTER 8 Features and Utilities for Added Power n addition to its basic functions, the Organizer also provides an wide range of utilities and features to give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying, and pasting, filtering of selected entries, and many more. Most people will not need to use all of these features on a daily basis.
5. Press ENTER if you want to store the original entry with any changes you have made (including moving or copying the selected text), or press CANCEL to discard all the changes you have made to the original entry. Note that even if you press CANCEL , the text you selected will remain in the clipboard for you to use. 6. Move the cursor to the location where you want to place the text, either within the same entry or in another entry. 7. Press 2nd PASTE .
☞ • In the Outline application’s Edit mode, to copy or move an entire outline, you must begin by selecting its title. • If you select a topic in the outline, only the selected topic and its subtopics will be copied. The Time Stamp and Date Stamp Functions The time and date stamp functions can be used to insert or stamp the current time and date anywhere in an entry, including time/date fields in applications such as Schedule and To Do.
The Word Key 2. Press NEW . A NEW WORD window opens. You may sometimes find yourself having to enter the same word over and over again in letters or lists, for example or you may have several memos or letters you have to write that are all on the same topic. Using the WORD key, you can easily insert words, names, numbers, and phrases (up to 32 characters long) in an entry with just the press of a key. #8-4-2 Display 3.
3. Select the particular word you want to insert. Press PREV or NEXT to display more words if necessary. The Filter Function 4. Press ENTER . The Organizer’s Filter function allows you to selectively access only those entries containing particular information in an application. The Filter function does this by hiding all entries that do not match specified criteria from all the display modes of an application until the Filter is turned off. The word is inserted at the cursor position.
In the Schedule, Money Tracking and Memo applications, a window opens for the user the enter a date range and/or description as the selection criteria, as shown below: Schedule, Money Tracking and Memo entries. 6. Press ENTER . The application returns to Index mode, but now only those entries that meet the Filter’s selection criteria are displayed. #8-5-2 Display 4. Press 2nd – to check the SECRET ONLY box and extract secret entries only (see p.186).
In the Schedule, Money Tracking, Memo, Tel, or User File applications: Special Characters 1. Turn on the Filter using keywords to collect the entries you want to delete. 2. Press MENU to display the application menu, select DATA DELETION then press ENTER . The Organizer has a list of 159 symbols and accented characters, such as “&”, “?”, and “/”. These symbols and accented characters can be easily accessed and inserted into an entry.
☞ • When you next open the Symbol menu, the character you selected will be selected again as the default. • When printing an entry containing symbols, certain symbols and characters may not be printed if they are not supported by your printer. Consult your printer manual for detailed information on character support.
CHAPTER 9 Using the Optional Peripherals our Organizer is a powerful pocketsize computer with built-in functions that make it possible to accomplish a broad range of tasks, including printing. It has the flexibility to connect to other Organizers and transfer data to desktop computers using data transfer facilities, which are accessed through the PERIPHERALS menu. This chapter provides descriptions and examples to get you up and running quickly with these powerful features.
Printing from the Organizer The Organizer offers a wide range of printing options, ranging from the current contents of the display to individual entries to all the entries within an application. The actual printing options available depend on which particular application you are using. Entries and information can be printed on any standard parallel PC printer connected to the Organizer via the optional CE-IR1 wireless interface.
3. ☞ Select your printer type or one that your printer emulates (refer to your printer’s manual regarding the emulation modes it supports). If your printer does not support any of the printer models listed, select [MORE EMULATIONS] and OTHER (US CHARACTERS) to print U.S. character codes or OTHER (INTERNATIONAL) to print other character code sets. The OTHER settings make use of the Organizer’s built-in universal printer driver which may work for your printer.
In the To Do application: 1. Press MENU , select VIEWS then press ENTER . 2. Select TO BE DONE ITEMS, DONE ITEMS, MONTHLY GOALS, or BY CATEGORY for a category containing the entries you want to print then press ENTER . 3. Press MENU four times to display the PERIPHERALS menu, select PRINT, then press ENTER . 4. Select ALL IN CURRENT VIEW, then press ENTER . ☞ Press ON at any time to cancel printing. Printing Schedule entries for specific periods 1. Press CALENDAR to start the application. 2.
Transferring Data There are several ways to transfer information – whether specific entries or entire files – between the Organizer and other information processing devices, including personal computers and other SHARP Organizers. In this way, you Transfer device Transferable data and direction of transfer (→: sent from 5500, ←: received in 5500) Another OZ-5500 Organizer, OZ-6500, ZR-5000 and OZ-9000 series Organizer (See p.174 and p.
• No peripheral devices are required to transfer data via the infrared port. However, infrared transfers are easily affected by ambient conditions which may interfere with this type of transfer. Connecting the two units directly using the optional CE-315L cable will ensure a more reliable transfer. See p.176. Transferring between OZ-5500 Organizers Data can be transferred directly between two OZ-5500 Organizers via the infrared port.
☞ • During transfers, do not leave the cover more than three-quarters open or it will interrupt the infrared transfer. 3. Press GET on the receiving Organizer. 4. Press SEND on the sending Organizer. • When transferring entire applications or files, or entries marked as secret, both Organizers must be unlocked (see p.187). The selected entry is transferred and appended to data in the appropriate application. You can also transfer single entries using UNIT TO UNIT TRANSFER in the PERIPHERALS menu.
4. 5. Select GET DATA (APPEND), and press ENTER . 4. Turn on both Organizers. On the sending Organizer, press MENU four times to open the PERIPHERALS menu. Select UNIT TO UNIT TRANSFER, and press ENTER . 5. Press MENU four times to display the PERIPHERALS menu. 6. Select SET UNIT TO UNIT PATH, then press ENTER . 7. Select VIA DIRECT CABLE then press ENTER . ☞ • To conserve battery power, disconnect the cable as soon as a transfer is completed. A submenu opens. 6.
2. Open the cover of the 15-pin cable jack on each Organizer. 3. Plug each end of the cable into the cable jack on each Organizer. ☞ To conserve battery power, disconnect the cable as soon as a transfer is completed. Transferring data 1. Turn on both Organizers. 2. On the OZ-5500 Organizer, open the application in which you want to receive the data.
Single entries or entire files can also be transferred between an OZ-5500 and an OZ-6500, ZR-5000 or OZ-9000-Series Organizer via the infrared link. The procedures for this transfer are essentially the same as those given in the preceding sections on the OZ-5500 side. Refer to the operation manuals for the OZ-6500, ZR-5000 or OZ-9000-Series Organizers to set up these devices for data transfer.
To remove all entries in the IN BOX: select REMOVE ALL ENTRIES and press ENTER . To delete all entries from the IN BOX and from their corresponding applications: select DELETE ALL ENTRIES and press ENTER , then confirm you want to permanently delete the entries from the Organizer. The IN BOX VIEWER displays the entries you filed in Index mode, with a symbol to identify the application each entry belongs to.
You can also press 2nd LINK. Exchanging Information with a Personal Computer Using SHARP’s optional Organizer Link software and cable package or certain third-party software packages, you can exchange data with a personal computer. Certain software will allow you to exchange data with a personal computer via the Organizer’s infrared port using the optional CE-IR2 wireless interface.
Points to remember when using peripherals When using Organizer Link software designed for an Organizer other than the OZ-5500: • Data in applications that are not compatible with the Organizer Link cannot be transferred. • You cannot transfer an entry from USER FILE 1 of the User File application if it has no data in its NAME field. It is also impossible to transfer any complete file that contains such an entry.
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CHAPTER 10 Personalizing Your Organizer ow that you have an understanding of all of the Organizer’s functions and its operation, let’s take a look at the various ways you can customize the Organizer to suit your personal preferences: the display can show selected user information at start-up; entries can be made secure through password protection and by marking them as secret; the Calendar display can be set to a default view that you prefer; and a bold font can be selected for the Organizer’s display.
OFF: Even if ASK PASSWORD (see below) is set to ON, no password will be required. The Organizer then starts in the application or display mode that was most recently used. SETUP: Sets the Organizer to run through the set up procedure at start-up. This is the default display. This provides an overview of how to use the Organizer, and is very useful for new users as it goes directly to those screens allowing user customization.
• If no password has been registered, the prompt for the password will not be displayed even if ASK PASSWORD and START-UP have been set to ON. The cursor moves to the telephone number field. • If you set ASK PASSWORD to ON with START-UP set to ON and you forget your registered password, you will have to reset it, which means erasing all the data stored in it (see p.197).
Locking the Organizer The Organizer’s LOCK function allows you to keep selected information in your Organizer secure by locking it with a password that you specify. Entries that you have marked as secret cannot be accessed until the Organizer is unlocked using the password. Individual entries can be marked as secret, so that only someone who knows the password can access them by unlocking the Organizer.
feature in the SET START-UP DISPLAY window. See p.184. The SECRET submenu appears. Marking/unmarking entries as Secret A window appears, prompting you to enter your password. You can mark or unmark any entry as secret in Edit mode. 3. Enter your password exactly as you registered it (remember that the password is case-sensitive, distinguishing between upper- and lower-case letters). 4. Press ENTER . 1. Open the application containing the entry you want to mark as secret. 2.
Automatic Relocking The SECRET submenu appears. Once a password has been registered, even if you unlock the Organizer using the procedure above, the Organizer will automatically lock itself each time you turn it off. This automatic relock feature protects your secret data in case you forget to relock the unit. The feature remains in effect as long as a password is registered. To disable this feature, the password must be deleted once the Organizer is unlocked. 3. #10-2-3 Display 4.
1. Press MENU twice to open the PREFERENCES menu. Changing the Calendar Display Format 2. Select SECRET then press ENTER . The Organizer lets you change the default Calendar display to one you find more convenient. There are two aspects to changing the display: setting the monthly format, and setting up the Calendar. You can use these options to set up a way of working that you prefer. The SECRET submenu appears. 3. Select DELETE ALL SECRET DATA, and press ENTER .
In the Calendar application: 1. Press MENU , select SET UP DEFAULT VIEW then press ENTER . 1. Press MENU twice to display the PREFERENCES menu. 2. Select SET UP DATE FORMAT and press ENTER . A submenu appears. The current setting is indicated by an asterisk. A submenu appears. The current selection is marked with an asterisk. 2. 3. Select the desired format and press ENTER . The current calendar view does not change.
Appendices A. List of Key Notations Key A. B. C. D. E. List of Key Notations Resetting the Organizer Troubleshooting Battery Replacement Specifications Representation in Text Function CALENDAR Opens the Calendar application. SCHEDULE Opens the Schedule application. TO DO Opens the To Do application. ANN Opens the Ann application. Subsequent presses switch between ANN1 and ANN2 files. TEL Opens the Tel application. Subsequent presses switch between TEL1, TEL2 and TEL3 files.
Key Representation in Text MEMO Opens the Memo application. OUTLINE Opens the Outline application. MONEY TRACKING • • 192 Function Opens the Money Tracking application. In Index mode, subsequent presses display each account’s Index view, as well as the All transaction list. When Account information is displayed, subsequent presses alternate between displaying the current and opening account balances. MENU Opens application’s menu, PREFERENCES, TOOLS and PERIPHERALS menus.
Key EDIT ˜ Representation in Text Displays the pop-up list containing available choices for the currently selected field. Only works for currently selected field. Only works for currently selected pop-up fields, indicated by ˜ . ˜ Representation in Text ¶ 2nd § § Moves the cursor to the beginning of a line. Selects text for deleting, cutting or copying. Moves the cursor one line up. Scrolls the display up. ¶ ¶ Moves the cursor to the first line of a display in the Memo application.
Key Representation in Text Function Steps down through entries/ screens. Continues to search forwards for a keyword. NEXT Key J L N – 0 1 – 0 BS BS The backspace key. Deletes the character to the left of the cursor. A – Z T 2nd T Stamps the current local time at the cursor location in an entry. P 2nd P Prints the current display when a printer is connected. D 2nd D Stamps the current local date at the cursor location in an entry. A – Z Enters numerals 1–0.
Key Representation in Text Function – 2nd – Checks off the SECRET ONLY box in the Search and Filter functions. W 2nd W Moves topics in the Outline application. E 2nd E Expands/collapses topics in the Outline application. M , , 2nd , 2nd .. M Function 2nd 2nd Press this key then another key to access any second function indicated in blue above the key. Also accesses keyboard shortcuts. WORD WORD Accesses a user word list. SMBL Accesses the symbol menus.
Key Representation in Text ENTER ENTER 2nd ENTER Function Executes operations. Stores entries in memory. Opens the Edit mode. Stores an edited enty as new, leaving the original unchanged. GET GET Receives data via the infrared port from an OZ-5500. SEND SEND Sends data via the infrared port to an OZ-5500. 2nd Prints the selected entry when a printer is connected. SEND B.
All reset operation If the unit still fails to function after it has been reset using the procedure above, or you have forgotten the password to be entered in the start-up display, you will have to reset it using a slightly more complicated procedure: 1. ☞ • Do not press Y in step 3. Doing so will delete all data in the unit. • However, if you have forgotten the password required at start-up, you have no choice but to press Y in order to use the unit, but losing all your data in the process.
C. Troubleshooting D. Battery Replacement Refer to the list below for solutions when the unit is not functioning properly before contacting your local SHARP dealer. General guidelines Problem Solution Use Type Size/Model Qty. The display remains blank after pressing ON . • Adjust the LCD contrast (see p.50). • Install new batteries (see p.199). Poor display contrast. Adjust LCD contrast (see p.50).
Caution: • Keep batteries out of the reach of children. 3. Slide off the operating batteries cover. 4. Remove the old batteries by pulling the ribbon tab. 5. Insert the two new batteries on top of the ribbon tab, taking care to position them correctly according to the plus (+) and minus (–) terminals, as shown below. 6. Replace the cover. 7. Set the battery replacement switch to NORMAL OPERATION.
If nothing happens when you press ON : Memory backup battery life: • Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION. • Repeat the above battery replacement procedure step by step. ✱ Approx. 4 months (when the operating batteries are depleted) ✱ Approx.
4. Remove the memory backup battery cover. If nothing happens when you press ON : • Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION. • Repeat the above battery replacement procedure step by step. 5. Remove the old battery using a pen or a similar object. 6. Insert a new battery with the plus (+) side up. 7. Replace the memory backup battery cover and secure it with the screw. 8.
E. Specifications Model OZ-5500 Display 240 x 79 dot matrix liquid crystal display Electronic unit section Applications Calendar, Schedule, To Do, Clock, Anniversary, Telephone, User File, Memo, Outline, Money Tracking, Calc Memory capacity 256 Kbytes (User area: Approx. 206 Kbytes) Schedule application capacity: Approx. 3,260 entries Tel application capacity: Approx.
Display information Year, month, day, day of the week, hours, minutes, AM/PM, city names. Time system 12-hour or 24-hour Other functions Display of date and time for various cities around the world. Enable/disable daylight saving time. Battery life Peripherals and data transfer interface IR transfer Up to a distance of approx. 80 cm. Cable jack 15-pin connector Common Power Power consumption Battery: Main supply: 3 V ... DC, alkaline batteries (LR03 x 2) Memory backup: 3 V ...
Dimensions Open Closed 160(W) x 164(D) x 9.2(H) mm 6-5/16(W) x 6-15/32(D) x 3/8(H) inch 160(W) x 89(D) x 18.4(H) mm 6-5/16(W) x 3-1/2(D) x 23/32(H) inch Weight 245 g (0.
Index A Accessing Secret entries 187 Accounts (see under Money Tracking) Adding Accounts (see under Money Tracking) Categories: Money Tracking (See under Money Tracking) Categories: To Do 85 Topics 110 Transactions (see under Money Tracking) User’s city 129 Alarms Daily 130 Disabling all alarm sounds 131 Schedule 79 All reset 197 Ann(iversary) application 90 Application 51 Opening 55 Keys 42 Assigning Due date 81 Priority 81 Auto power off 50 B Battery Installing 43 Life 203 Memory backup 200 Operating 19
Calendar view Daily 71 Monthly 70 Monthly Goals 70 Selecting 69 Two-month 70 Weekly 71 Caring for the Organizer 40 Categories Money Tracking application: Accessing by category (Filter) 143, 147 Adding 146 Assigning to transactions 139 Category list 139 Deleting 159 Editing 146 Preset 145 To Do application: Accessing by category (Filter) 87 Adding 87 Assigning to entries 85 Category list 86 Deleting 87 Editing 87 Changing (see also Customizing) Bold text 190 Calendar format 189 Display width 106 206 Local
Enabling/disabling 130 Decimal point setting 123 Deleting All entries in an application 65, 76, 88, 92, 98, 106, 113,158 All To Do entries in current view 88 All Secret entries 189 Money Tracking Categories 159 Filtered entries 166 Line in a calculation 120 Schedules over a specific period 77 Single entries 65, 76, 88, 92, 98, 105, 112, 157 Text 61 Topics 112 Using the application menu 65 Display Setting the LCD contrast 50 Symbols 53 Display modes 56 Edit mode 57 Index mode 56 View mode 57 E Edit mode 57
H M Help 53 Index 54 Manual Conventions used 39 Organization 37 Marking entries as secret 187 Memo application 103 Memory check 67 Menu 52 Application 73, 80, 89, 93, 98, 107, 116, 125, 132, 160 Peripherals 169 Tools 68 Money Tracking application 133 Accounts: Adding new 135 Balances 136 Balancing and Reconciliation 152 Deleting 158 Editing 137 Index mode 137 List 137 Categories: (See under Categories) Transactions: Adding new 137 Deleting 157 Editing 141 Index mode 140 Removing 156 Special fields 143 I
Split function 147 Viewing in detail 141 Monthly goals (To Do) 70 Entering 82 Monthly view 70 Moving Appointments 75 Blocks of text 161 Entries 162 Topics 111 Peripherals menu 169 Pop-up list/menu 52 Power Auto power off 50 Turning on and off 50 Printing 170 All entries 172 Current display 171 Groups of entries 171, 172 Single entries 171 N R New entries Making 58, 72, 74, 80, 90, 96, 103, 107, 137 Replacing Memory backup battery 200 Operating batteries 199 Revising (see also Editing) Outlines 110 O O
Search function 63, 75, 83, 91, 97, 105, 109 Secret function 186 Selecting Calendar views 69 Date 72 Display modes 56 Topics 110 Setting Clock 46, 126 Date format 190 LCD contrast 50 Local city 126 Monthly format 189 Owner’s Information 45, 185 Password 186 Schedule alarms 79 Start-up display 48, 183 World city 49, 128 Setting up Calendar’s initial display 70, 189 For data transfer 174, 176 For printing 170 Organizer 12 Splitting one topic into two 112 Start-up display 48, 183 Responses to 184 Setting 183 S
Turning on/off Daily alarms 131 Key beep 51 Power 50 Setup display 48 Word wrap 107 Typing in text 60 U Unlocking the Organizer 187 User File application 95 User File templates 47, 96 User’s city 129 User’s preferences 47 W Weekly format 189 Weekly view 71 Wireless interface 174 Word key Inserting words/phrases in an entry 164 Deleting words/phrases 165 Registering words/phrases 164 Word wrap 107 World city 128 211
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