MODEL: MX-5500N MX-6200N MX-7000N Scanner Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 1 3 SENDING AN IMAGE IN SCAN MODE . . . . . . . . . . . 28 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT. . . . . . . . . . . . . . . 33 BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN USB MEMORY MODE. . . . 37 • ENTERING A FILE NAME . . . . . . . . . . . . . . . . . . 41 NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . .
4 SPECIAL MODES 6 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 RECEIVING AN INTERNET FAX . . . . . . . . . . . . . . . 108 • MANUALLY RECEIVING INTERNET FAXES . . 109 STORING SCAN OPERATIONS (Programs) . . . . . . 72 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) . . . . . . . . .
ABOUT THIS MANUAL This manual explains the procedures for using scan mode, USB memory mode, Internet fax mode, PC scan mode, and data entry mode on the machine. Please note • To use the Internet fax function, the Internet fax expansion kit must be installed. • The application integration module is required to use the metadata transmission function.
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application. The network scanner function provides the following scanning modes.
USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 37) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode ☞ SENDING A FAX IN INTERNET FAX MODE (page 42) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. PC scan mode ☞ 7.
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
STORING SENDER INFORMATION Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Before using Internet fax Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address".
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer. INSTALLING NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine.
BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use. Base screen of scan mode (1) DOCUMENT FILING IMAGE SEND COPY Ready to send. (2) (3) (4) Scan Resend Internet Fax Address Book Fax Original USB Mem.
(7) (10) Image settings Customized keys Image settings (original size, exposure, resolution, file format, and colour mode) can be selected. ☞ IMAGE SETTINGS (page 54) The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 13) (8) key (11) Touch this key to specify a destination using a search number*. * 3-digit number assigned to a destination when it is stored.
Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Address Review] key Touch this key to display a list of the destinations that have been selected in the address book.
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (8) (1) (2) (3) (9) AAA AAA xxx@xx.xxx.com 5 10 To 15 Condition Settings Cc Bcc AAA AAA BBB BBB (4) Address Review (5) Address Entry EEE EEE FFF FFF (6) Global Address Search GGG GGG HHH HHH III III JJJ JJJ 1 (11) 2 CCC CCC Frequent Use (7) (10) DDD DDD ABCD EFGHI JKLMN OPQRST UVWXYZ (12) Sort Address (13) (1) This shows the selected destination.
• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 20) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 9). • To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies the machine.
Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Special mode settings Scan Internet Fax Address Book Original Address Entry Exposure Fax USB Mem. Scan Auto Scan: Auto A4 PC Scan Send: Auto Special modes can be selected. ☞ 4. SPECIAL MODES (page 70) Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes Enter the destination Ready to send. Scan Address Book Resend Internet Fax Original Fax USB Mem.
ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Using the automatic document feeder 131 mm (height) x 140 mm (width) (5-1/8" (height) x 5-1/2" (width)) Using the document glass – Maximum original size 297 mm (height) x 800 mm* (width) (11-5/8" (height) x 31-1/2"* (width)) 297 mm (height) x 432 mm (width) (11-5/8" (height) x 17" (width)) * A long original can be transmitted.
2 ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are grouped by name on alphabetical index tabs.
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan 1 Internet Fax Address Book Original Address Entry Exposure Fax USB Mem. Scan Auto Scan: Auto A4 PC Scan Send: Send Settings Resolution 200X200dpi File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes 5 10 15 Condition Settings Specify the destination.
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). 5 10 15 Condition Settings Address Review 1 To Touch the [Address Review] key.
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Address Book 1 Internet Fax Original Fax Scan: USB Mem. Scan Auto A4 Send: Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes Auto PC Scan key. This can be done in the base screen of any Touch the key.
ENTERING AN ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Display the address input screen. (1) Scan 1 Internet Fax Fax USB Mem. Scan Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes Scan: Auto A4 Send: (1) Touch the tab of the mode that you wish to use. Auto (2) Touch the [Address Entry] key.
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Open the global address search screen. (2) 5 10 15 Condition Settings (1) Touch the [Address Book] key in the base screen.
(2) To Condition Settings Address Review Search Again Select the destination. (1) (1) Touch the key of the desired destination. Cc If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Detail XXX XXX AAA AAA@xx.xxx.com XXX BBB BBB@xx.xxx.com XXX CCC CCC@xx.xxx.com XXX DDD DDD@xx.xxx.com XXX EEE EEE@xx.xxx.com XXX FFF FFF@xx.xxx.com 1 2 Address Book (2) Touch the [To] key.
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Internet Fax Scan Address Book 1 Resend Original Fax Scan: USB Mem.
3 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
(1) Scan (2) Internet Fax Fax USB Mem. Scan Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes Scan: Auto Auto A4 PC Scan Send: Auto Switch to scan mode and display the image settings screen. (1) Touch the [Scan] tab. Text (2) Touch the [Original] key.
(3) 5 10 15 Condition Settings Specify the destination. (2) To Cc AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 1 2 Frequent Use ABCD EFGHI JKLMN OPQRST (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicates the type of destination stored in the key.
Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). or Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. 5 • To scan in full colour, press the [COLOUR START] key ( ).
• When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result.
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used.
(1) Cancel Subject Enter the subject. (2) (1) Touch a Pre-Set text key. OK (2) Touch the [OK] key. Direct Entry No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 1 5 3 • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key.
Cancel Reply-To 6 12 18 Global Address Search Address Entry 6 Specify a user for "Reply-To" and touch the [OK] key. OK ABC User AAA AAA BBB BBB CCC CCC DDD DDD • Touch the key that you wish to use for "Reply-To". • You can touch the [Global Address Search] key to specify a user stored in a global address book for "Reply-To". You can also touch the [Address Entry] key to directly enter an e-mail address.
Subject 9 Touch the [OK] key. OK Send Settings Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Thank you for your continuous support. We have attached sca Add 'Reply to' to Cc The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed.
(2) Scan Internet Fax Original File Name Exposure (1) Fax Scan: Auto USB Mem. Scan Auto A4 PC Scan Send: Auto Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab does not appear, touch the tab to move the screen. Text Resolution 200X200dpi File Format PDF PDF Colour Mode Auto/Greyscale Mono2 (2) Touch the [Original] key. Special Modes 3 • When scanning to USB memory, there is no need to specify the destination.
Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). or Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will begin. Go to step 8. Do not disconnect the USB memory until "Sending data has been completed.
When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 8 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Scan Internet Fax Original File Name Exposure Fax Scan: Auto USB Mem. Scan Auto Send: PC Scan Auto Text Resolution 200X200dpi File Format PDF PDF Colour Mode Auto/Greyscale Mono2 Special Modes Touch the [File Name] key.
SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below. Original size detector Place the original. • Place the original face up in the document feeder tray, or face down on the document glass.
(1) Specify the orientation in which the original is placed. (2) OK Internet Fax/Original Scan Size Auto When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. 100% Send Size A4 Auto (1) Touch the appropriate orientation key. 3 If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. Image Orientation 2-Sided Booklet 2-Sided Tablet (2) Touch the [OK] key.
Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. Read-End 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator rights are required.
(1) Cancel Subject Enter the subject. (2) (1) Touch a pre-set text key. OK (2) Touch the [OK] key. Direct Entry No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 1 5 3 • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key.
Clear All Body Entry OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. 6 Pre-Set Select Edit • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, touch the [Clear All] key.
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation.
(3) 5 10 15 Condition Settings Specify the destination. (2) To Cc AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 1 2 (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destination is specified. Frequent Use 2 EFGHI ABCD JKLMN OPQRST UVWXYZ (4) Repeat steps (2) and (3) until all destinations are selected.
Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). or Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below. The orientation of Internet fax mode is given priority. When "Rotation Sending Setting" is enabled in the system settings (administrator), the image is rotated 90 degrees.
(1) (2) Print Job Scan to Address 3 Internet Fax Fax Job Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Broadcast0002 10:05 04/01 001/001 Send OK Broadcast0003 10:22 04/01 004/004 Send OK DDD DDD 10:30 04/01 010/010 Send OK Job Queue 1 Complete 1 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. Detail Call "Broadcastxxxx" will appear as the address of the broadcast job key.
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax.
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan (1) Internet Fax Fax USB Mem.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned (1) Scan 1 Internet Fax Fax USB Mem.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Address Book Internet Fax Original Fax USB Mem.
Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. (1) Scan Internet Fax Address Book 1 Original Fax USB Mem.
OK Scan/Original Scan Size Touch the [OK] key. 100% Send Size B5 Auto 4 Image Orientation 2-Sided Booklet 2-Sided Tablet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. In addition, when only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2.
OK Scan/Original Auto Touch the [Size Input] key. A4 Manual 3 A5 B5R B4 AB A5R A4 A3 Inch B5 A4R Long Size Size Input (1), (2) (3) OK Scan/Original Cancel Size Input 4 X 420 (64~432) mm Y 297 (64~297) mm OK Enter the scan size (original size). (1) Touch the [X] key and enter the X (horizontal) dimension with the keys. (2) Touch the [Y] key and enter the Y (vertical) dimension with the keys. (3) Touch the [OK] key.
Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode.
(2) OK Scan/Original Scan Size Auto A4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. 141% Send Size A3 If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. 4 Image Orientation 2-Sided Booklet (2) Touch the [OK] key. 2-Sided Tablet (1) The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".
CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the exposure mode can be set to match the original image type. Refer the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text.
Read the displayed message and touch the [OK] key. When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected. 2 This message does not appear in USB memory mode or Internet fax mode. Go to the next step. OK If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinations, the exposure settings for Internet fax mode will have priority. Select the exposure and original image type.
CHANGING THE RESOLUTION The resolution setting can be selected. (1) Scan Internet Fax Address Book 1 Original Fax Scan: USB Mem. Scan Auto A4 Send: Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes Auto PC Scan Auto Text Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key.
How to select the resolution For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Set the format. ● Scanning in Mono2 (1) (1) Select the file type. (2) OK Scan/File Format File Type PDF (2) Select the compression mode. Compression Mode TIFF None Encrypt PDF MH (G3) Programmed MMR (G4) B/W Specified Pages per File Colour/Grey (1-99) ● Scanning in colour/greyscale (2) 3 (3) (1) Touch the indicated key to select [Colour/Greyscale] mode. (1) OK Scan/File Format File Type When [Colour/Greyscale] is highlighted, [Colour/Greyscale] mode is selected.
(3) OK Scan/File Format File Type To change the number of pages per file, enter the number of pages and exit the format settings. Compression Ratio PDF TIFF Low Encrypt PDF JPEG Medium B/W High Programmed Specified Pages per File 1 4 (1-99) Colour/Grey (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key.
Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. (1) Scan 1 Internet Fax Fax Address Book Original Address Entry Exposure Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Scan: USB Mem.
CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key ( or the [BLACK & WHITE START] key ( ) is pressed. ) This function cannot be used in Internet fax mode. Start key Mode Scanning method Auto The machine detects whether the original is colour or black and white and automatically selects full colour or black and white (Mono2 or Greyscale) scanning. Full Colour The original is scanned in full colour.
4 SPECIAL MODES This chapter explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. Scan mode, USB memory mode, Data entry mode Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem.
Internet fax mode There are two special mode menu screens in Internet fax mode. Touch the keys to switch between the two screens. The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 70).
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month.
Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 70) (1) Retrieve the stored program. (2) (1) Touch the desired program key. OK Program (2) Touch the [OK] key. 3 Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 1 2 Select additional settings. Program:Program 1 xxx@xx.xxx.com Scan Internet Fax Original Exposure 4 Fax Scan: Auto USB Mem.
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase function Shadows appear here Shadows appear in the image. No shadows appear.
(1) (2) Select the erase settings. (3) (1) Touch the desired erase mode. OK Scan/Special Modes Cancel Erase Select one of the three erase modes. OK (2) Set the erasure width with the 3 Edge Erase Centre Erase 0 mm to 20 mm (0" to 1") can be entered. Edge+Centre Erase Edge 10 (3) 5 10 15 Condition Settings Specify the destination. To (1) Touch the [Address Book] key in the base screen.
When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 20 mm (1") and the image is reduced to 50%, the erase width will be 10 mm (1/2"). To cancel the erase setting... Touch the [Cancel] key in the screen of step 3.
SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
(1) Erase Timer Suppress Background 15 Slow Scan Mode Quick File (3) Condition Settings Specify the destination. (2) To AAA AAA BBB BBB DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ 4 (1) Touch the [Address Book] key in the base screen. Cc CCC CCC Address Review (2) Touch the [OK] key. Card Shot Mixed Size Original File 10 Dual Page Scan Program Job Build 5 (1) Press the [Dual Page Scan] key so that it is highlighted.
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically • When a timer transmission is stored, keep the main power switch in the "on" position.
(1) (2) Set the time with the (3) (1) Specify the day. OK Scan/Special Modes Cancel Timer If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. OK Time Day of the Week 10 3 hh. 00 keys. (2) Specify the time (hour, minute) mm. Select the time in 24-hour format. (3) Touch the [OK] key. When this screen is opened, the setting will show the current time.
• The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • If another transmission is in progress when the specified time arrives, the timer transmission will begin after that transmission is finished. • Other transmissions can be performed as usual after a timer transmission is stored. • A timer transmission can be deleted in the job status screen. • If a timer transmission is given priority in the job status screen, the time specification is cancelled.
WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
(3) 5 10 15 Condition Settings Specify the destination. (2) To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 4 (1) Touch the [Address Book] key in the base screen. Cc 1 2 Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Front Transmission Back Example of an A4 (8-1/2" x 11") Example of an A4 (8-1/2" x 11") size landscape scan transmission size portrait scan transmission • When using card shot, the original must be placed on the document glass.
(A) (1) Specify the original size. (B) (2) (1) Enter the original size. OK Scan/Special Modes Cancel Card Shot X 86 (25~210) mm Y 54 (25~210) mm • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
Turn the card over and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the reverse side of the card. or Press the same [START] key that was used to scan the front side. 6 Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once. When scanning originals that are separated into sets, scan the set that has the first page first.
(3) 5 10 15 Condition Settings Specify the destination. (2) To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 4 (1) Touch the [Address Book] key in the base screen. Cc 1 2 Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
(1) Touch the [Mixed Size Original] key so that it is highlighted. OK Scan/Special Modes Dual Page Scan Program Erase Timer Suppress Background Job Build 3 Select the mixed size original setting. (2) (1) Slow Scan Mode Mixed Size Original File (2) Touch the [OK] key. Card Shot Quick File If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched.
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray. Adjust the original guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed.
(3) 5 10 15 Condition Settings Specify the destination. (2) To AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 4 (1) Touch the [Address Book] key in the base screen. Cc 1 2 Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission 1 1 2 2 Landscape-oriented originals Transmission 1 1 2 2 This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original. When placing the originals, orient them as shown below. Originals Document feeder tray Document glass Place the originals face up.
Select the special modes. 2 (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 70) (2) (1) OK Internet Fax/Special Modes 3 1 Timer (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key. 2 Slow Scan Mode Mixed Size Original File Scan Card Shot 2in1 Job Build 4 Dual Page Scan Erase Program Select 2in1. Quick File Internet Fax Address Book Original Address Entry Exposure Fax Scan: USB Mem.
(3) 5 10 15 Condition Settings Address Review Address Entry Global Address Search 6 Specify the destination. (2) To (1) Touch the [Address Book] key in the base screen. Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF 1 2 GGG GGG HHH HHH III III JJJ JJJ Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
(3) 5 10 15 Condition Settings Address Review Address Entry Global Address Search 4 Specify the destination. (2) To (1) Touch the [Address Book] key in the base screen. Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF 1 2 GGG GGG HHH HHH III III JJJ JJJ Frequent Use ABCD EFGHI (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key.
5 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. 3 AAA AAA (1) (2) (1) (2) 10:22 04/01 000/004 Waiting (3) Displays the number (position) of the job in the job queue. (5) (4) (6) (6) Status Shows the job status. • Job in progress When the job currently being transmitted is finished, the job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen.
• Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded. "Holding" Received Internet fax held by print hold. "Stopped" The job was stopped. "Number of successful transmission destinations/ Total destinations OK" A broadcast transmission has been completed.
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below. Internet fax reception jobs While an Internet fax is being received, "Receiving" appears. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS 1 (1) Print Job Scan to Address 2 Select the job that you wish to stop.
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key. JOB STATUS 1 (1) Print Job Address 2 Scan to Set Time Select the job to which you wish to give priority.
CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.
6 INTERNET FAX RECEPTION FUNCTIONS This chapter explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes. If faxes will be received at night, keep the main power switch in the "on" position.
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: USB Mem.
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved. Received data is stored. Enter password via the 10-key.
FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received Internet fax To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.
7 SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan. By contrast, scanning at the machine is most useful for continuous scanning of multiple originals.
[At your computer] Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 3 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 4 (1) (2) Select [Acquire Image] from the [File] menu. The scanner driver opens.
Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Select scanning settings while viewing the image. 7 [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values. Pixels, mm, or inches can be selected for the units of the numerical values.
[At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. 9 Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress.
8 METADATA DELIVERY This chapter explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file. The metadata file is created in XML format.
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning.
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. (1) Scan 1 Internet Fax Fax Data Entry Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Colour Mode Auto/Greyscale Mono2 Quick File Special Modes Scan: Auto Auto A4 Send: (1) Touch the [Data Entry] tab.
(1) Enter the selected metadata item. (2) (1) Touch the key of the value that you wish to enter. Data Entry Cancel User ID 6 4 12 OK • When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of text, a text entry screen will appear. Enter the required information.
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. • Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.
Scanner Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-GB-SCN-Z1
