MODEL UX-300 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Hookup 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialing Rapid Key Dialing: 5 numbers Speed Dialing: 40 numbers Imaging film Initial starter roll (included with fax machine): 32 ft. (10 m) roll (approx. 30 letter-size pages) Replacement roll: UX-3CR 98 ft. (30 m) roll (two rolls in package, one roll yields approx. 100 lettersize pages) Automatic document feeder 10 sheets max.
Display 16-digit LCD display Recording system Thermal transfer recording Paper tray capacity (16- to 20-lb. paper) Letter: 60 sheets Legal: 30 sheets Halftone (grayscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 8.3" (208 mm) max. Input document size Automatic feeding: Width: 5.8 to 8.
Important safety information • Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. • This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. • Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.
• Use caution when installing or modifying telephone lines. • Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. • Do not use a telephone to report a gas leak in the vicinity of the leak. • The power outlet must be installed near the equipment and must be easily accessible.
Table of Contents 1 Installation 7 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . .
7 Special Functions 65 Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . .
1. Installation Chapter 1 Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.
A Look at the Operation Panel A Look at the Operation Panel 1 4 3 2 6 5 7 TEL FAX A.M. ABC 1 GHI 2 JKL 4 PQRS 7 SPEED DIAL DEF MNO 5 8 RESOLUTION REDIAL VOLUME DOWN UP FUNCTION 6 WXYZ TUV RECEPTION MODE 3 HOLD/ SEARCH COPY/HELP 9 STOP SPEAKER 01 02 03 04 05/POLL 0 START/MEMORY 9 8 10 11 12 13 14 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. 2 REDIAL key Press this key to automatically redial the last number dialed.
6 VOLUME keys Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. 7 FUNCTION key Press this key to select various special functions. 8 Panel release Grasp this finger hold and pull toward you to open the operation panel. 9 Number keys Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.
Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually. 11 1.
Connections Power cord Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.
Telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. TE SEL. T T EL LI . NE Be sure to insert the telephone line cord into the TEL. LINE jack. Do not insert it into the TEL. SET jack! Comments: • Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax for pulse dialing by changing Option Setting 8.
Connections Trays Attach the paper tray extension. ♦ Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.
Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. ♦ To connect an answering machine to your fax, see Chapter 6, Answering Machine Hookup. 1 Remove the seal covering the TEL. SET jack. 2 Connect the extension phone line to the TEL. SET jack. TE SEL. T T EL LI . NE 15 1.
Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 letter-size pages. When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.
If you are installing the imaging film for the first time, go to Step 6. 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 4 Remove the used film from the cartridge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 17 1.
Loading the Imaging Film 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.
8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders. 10 Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment. 19 1.
Loading the Imaging Film 11 Rotate the large gear toward you until the film is taut. 12 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Click! 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading the Printing Paper.
Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. 2 ♦ Paper from 16 to 20 lbs. (60 to 75 g/m ): Letter size: 60 sheets Legal size: 30 sheets 2 ♦ Paper from 20 to 24 lbs. (75 to 90 g/m ): Letter size: 50 sheets Legal size: 25 sheets 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Pull the paper release plate toward you.
Loading Printing Paper 4 Push the paper release plate back down. If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams. 5 The fax has been set at the factory to scale the size of received faxes to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal.
6 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION 6 The display will show: PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT. NORMAL 1 The display will show: LIGHT or 2 PAPER SIZE SET Press the STOP key to return to the date and time display. STOP 23 1.
Entering Your Name and Fax Number Entering Your Name and Fax Number Once you enter this information, it will automatically appear at the top of each fax page you send. Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. Important! The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send.
2 Press the # key twice: The display will show: OWN NUMBER SET 3 Press the START/MEMORY key. START/MEMORY The display will show: ENTER FAX # 4 Enter your fax number by pressing the number keys. Up to 20 digits can be entered. • To insert a space between digits, press the # key. • If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
Entering Your Name and Fax Number 6 Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key * 1 2 3 4 5 6 7 8 9 key FUNCTION key START/MEMORY key 0 STOP key Note: The imaging film and printing paper must be loaded before the date and time can be set. 1 Press these keys: FUNCTION 3 The display will show: ENTRY MODE 2 Press the * key four times. The display will show: DATE & TIME SET Note: The fax is Year 2000 compliant. 27 1.
Setting the Date and Time 3 Press the START/MEMORY key. START/MEMORY • The currently set date will appear in the display. 4 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. Example: January 5 5 1 9 0 9 2 Press the * key to select A.M. or the # key to select P.M. A.M. P.M.
9 Press the START/MEMORY key to start the clock. START/MEMORY The display will show: DAY LIGHT SAVING 10 Press the STOP key to return to the date and time display. STOP Daylight Saving Time If desired, you can have the clock move forward and backward automatically at the beginning and end of Daylight Saving Time.
Selecting the Reception Mode Selecting the Reception Mode Your fax has three modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine’s handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line.
Volume Adjustment You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. SPEAKER Display: SPEAKER: HIGH DOWN or UP SPEAKER: MIDDLE SPEAKER: LOW 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 31 1.
Volume Adjustment Handset 1 Lift the handset. 2 Press the UP or DOWN key. Display: DOWN or UP RECEIVER: HIGH RECEIVER: MIDDLE 3 When the display shows the desired volume level, replace the handset. Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) • The ringer will ring once at the selected level, then the date and time will reappear in the display.
Chapter 2 Sending Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size Maximum size 5.8" (148 mm) 8.5" (216 mm) 5.5" (140 mm) Minimum weight 23.6" (600 mm) Maximum weight 36 lbs. (157 g/m²) 14 lbs. (52 g/m²) Loading several pages at once: Minimum size Maximum size 5.8" (148 mm) 8.5" (216 mm) 5.5" (140 mm) Minimum weight 14 lbs.
Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned. 0.2"(5 mm) 0.16"(4 mm) 0.16"(4 mm) 0.2"(5 mm) Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.
Loading the Document Loading the Document 2. Sending Documents Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place.
Resolution and Contrast Resolution and Contrast The default resolution setting is STANDARD and the default contrast setting is AUTO. 2. Sending Documents If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.
Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. RESOLUTION • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing 2. Sending Documents With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
Sending a Fax by Normal Dialing 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep • If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone. 5 When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.
Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing 2. Sending Documents You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 45 Speed Dial numbers are available.
Sending a Fax by Automatic Dialing Storing fax and telephone numbers for Automatic Dialing 1 Press these keys: FUNCTION 3 The display will show: FAX/TEL. # MODE 2 Press 1 to select SET. 1 The display will show: FAX/TEL. # SET ENTER SPEED # 3 Enter a two-digit Speed Dial number by pressing the number keys (01 to 05 for Rapid Key Dialing, 06 to 45 for Speed Dialing). 1 0 4 (Example) Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).
Sending a Fax by Automatic Dialing 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered. 2. Sending Documents • If you don’t want to enter a name, skip this step. • To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
Sending a Fax by Automatic Dialing Clearing numbers 1 FUNCTION Press these keys: 3 The display will show: FAX/TEL. # MODE 2 Press 2 to select CLEAR. 3 Enter the Speed Dial number that you want to clear by pressing the number keys. 0 1 2 (Example) 4 Press the START/MEMORY key. START/MEMORY 5 Return to Step 3 to clear another number, or press STOP to exit. STOP Step 3 or Making changes To make changes in a number previously stored, repeat the storing procedure.
Sending a Fax by Automatic Dialing Rapid Key Dialing 1 2. Sending Documents If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 RESOLUTION Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will 01 02 03 appear in the display.
Sending a Fax by Automatic Dialing Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys. RESOLUTION SPEED DIAL 2 • To enter numbers 1 through 9, first 0 enter 0 and then the number. (Example) 3 46 Check the display.
Sending a Fax by Automatic Dialing Direct Keypad Dialing 1 2. Sending Documents You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired. 2 Enter the number of the receiving machine by pressing the number keys.
Sending a Fax by Automatic Dialing Using the HOLD/SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired.
Sending a Fax by Automatic Dialing Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 2. Sending Documents 4 • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. 5 Press the START/MEMORY key.
Chapter 3 Receiving Documents Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on four rings and receive incoming faxes. 4 rings Fax reception ♦ You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.
Receiving Documents Using TEL Mode RECEPTION MODE TEL 3. Receiving Documents Press the RECEPTION MODE key until the arrow in the display points to TEL. FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 Pick up the handset when the machine rings. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
Receiving Documents 3 If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key). • Make sure that the display shows RECEIVING, then replace the handset. START/MEMORY RECEIVING Answering with an extension phone 1 Answer the extension phone when it rings.
Receiving Documents Comments: • Your fax will not accept the signal to begin reception (5 * * ) if a document is loaded in its feeder. • If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone, you must press 5, * , and * if you are on a touch-tone phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial phone. 3.
Receiving Documents Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.
Receiving Documents 4 Press the STOP key. STOP In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.
Chapter 4 Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND • Set the resolution and/or contrast if RESOLUTION desired. (The default setting for copying is SUPER FINE.) 2 Press the COPY/HELP key.
Making Copies Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted. Example of three copies each of three originals A B C A B C The display will show: 4 2 Originals B C A A A B B B C C C ENTER # (01-99) If you are making one copy per original, press the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).
Making Copies Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.
Chapter 5 Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. 2 Pick up the handset or press the SPEAKER key. Listen for the dial tone. Dial the number using one of the following methods: • Normal Dialing: Enter the full telephone number with the numeric keys. • Rapid Key Dialing: Press the SPEAKER or ABC 1 GHI 4 PQRS 7 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 9 5.
Making Telephone Calls Comments: • While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. • The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a touch-tone phone, you can prevent this by pressing any three keys on the phone immediately after you answer.
Making Telephone Calls Hold 5. Making Phone Calls You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.
Chapter 6 Answering Machine Hookup Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET jack. 2 Connect the answering machine’s telephone line jack to the TEL. SET jack. • If desired, you can connect an extension phone to your answering machine’s extension phone jack. TEL SET. TEL LIN . E Make sure the TEL.
Activating the Answering Machine Hookup Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
Activating the Answering Machine Hookup How the hookup operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.
Chapter 7 Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: • To use this function, you must subscribe to a caller identification service from your telephone company. • Your fax may not be compatible with some caller identification services. 1 Press these keys: FUNCTION 4 The display will show: OPTION SETTING 2 Press the * key three times.
Caller ID 4 Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.) CLEAR SET 1 or 2 The display will show: ENTER AREA CODE 5 Enter the three digits of your area code. 2 0 5 (Example) 6 Press the START/MEMORY key to store your area code. START/MEMORY The display will show: 7 COVER SHEET Press the STOP key to return to the date and time display. STOP • Set Option Setting 2 (Number of Rings to Answer) to 2 or more rings (see Chapter 8).
Caller ID Display messages One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE No caller information was received from your telephone company. Make sure that the telephone company has activated your service. CALLER-ID ERROR Noise on the telephone line prevented reception of caller information.
Caller ID 2 3 Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call. or If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. • If you want to send a fax, load the START/MEMORY document and then press the START/MEMORY key. • If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically.
Caller ID 1 2 3 4 Press the keys shown at right. PRIORITY CALL # will appear in the display. FUNCTION 3 Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.) Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). 1 5 5 2 or 5 1 2 3 5 (Example) Press the START/MEMORY key and then the STOP key.
Distinctive Ring Distinctive Ring Important: • To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. Do not turn on this function if you do not subscribe to a distinctive ring service. • Your fax may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line.
Distinctive Ring 3 Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function. 1 RING PATTERN 1: Two short rings. 2 RING PATTERN 2: One short, one long, and one short ring. 3 RING PATTERN 3: Two short rings and one long ring. 4 STANDARD RING: Your standard (normal) ring pattern.
Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s). The display will show: READY TO SEND 2 Press the START/MEMORY key and then 2.
Broadcasting Press the START/MEMORY key. Transmission will begin. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. START/MEMORY 7.
Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
Cover Sheet 3 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: YES 1 NO or 2 AUTO PRINT OUT 4 Press the STOP key to return to the date and time display. STOP Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 Load the document(s).
Cover Sheet 3 4 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 1 (Example) Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.
Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
Batch Page Numbering Comments: • If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. • If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below. If you are using the Caller ID function, you can also enter voice numbers.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). 5 5 5 1 2 3 (Example) 5 Press the START/MEMORY key. START/MEMORY 6 80 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.
Sending Documents From Memory 3 Enter the number of the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and 01 02 03 (Example) enter a Speed Dial number. • Enter a full telephone number by pressing the number keys. 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document will be scanned and stored in memory.
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. To use the polling function, you must first set Rapid Key 05/POLL for use as a polling key.
Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your machine is on polling standby. Polling security Polling Security allows you to prevent unauthorized polling of your machine.
Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 1 Press the keys shown at right. ENTRY MODE will appear in the display. 2 Press the # key four times. PASSCODE # MODE will appear in the display. 3 Press 1 to store a number, or 2 to clear a number. 4 Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step.
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of lower nighttime telephone rates without having to be there when the operation is performed.
Timer Operations 7 Enter the Speed Dial number of the receiving fax machine. 5 0 • If this is a polling operation, go to (Example) Step 10. 8 Press the START/MEMORY key. START/MEMORY 9 Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings). 10 Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
Chapter 8 Option Settings The option settings let you customize your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. FUNCTION First press FUNCTION and 4, then press # or * to scroll through the options.
8. Option Settings Option Settings Setting 2: NUMBER OF RINGS TO ANSWER This option sets the number of rings the fax machine waits before answering an incoming call in FAX reception mode. Enter any number from 1 to 5 rings. • Initial setting: 4 FUNCTION 4 Enter a number from 1 to 5 Press until display shows: NUMBER OF RINGS STOP RECALL INTERVAL Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy.
Option Settings Setting 5: TEL/FAX REMOTE NUMBER If you hear a fax tone when you answer a call on a touch-tone extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, * , and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.
8. Option Settings Option Settings Setting 7: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TIMER/MEM): A report will be printed after an error, timer operation, or memory operation. 3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT): A report will never be printed.
Option Settings Setting 9: QUIET DETECT TIME When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function. (Note: We recommend that you do not set Quiet Detect Time below 3 seconds.
8. Option Settings Option Settings Setting 11: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select a pattern. See Distinctive Ring in Chapter 7 for more details.
Option Settings Setting 14: POLLING Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. • Initial setting: 2 until display shows: FUNCTION 4 Press YES POLLING NO STOP or 1 2 CALLER-ID Setting 15: CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function, press 1 twice, enter your 3-digit area code by pressing the number keys, and then press the START/MEMORY key. To turn Caller ID off, press 2.
8. Option Settings Option Settings Setting 16: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. • Initial setting: 2 FUNCTION 4 YES Press until display shows: COVER SHEET NO STOP or 1 2 AUTO PRINT OUT Setting 17: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations.
Chapter 9 Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Press these keys: FUNCTION 2 The display will show: LISTING MODE 2 Press the # key or the * key until the desired list appears in the display. or 3 Press the START/MEMORY key.
Printing Reports and Lists ♦ If Option Setting 17 (Auto Print Out) is set to YES, a report will 9. Printing Lists be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) ♦ All information is erased after a report is printed out. If automatic print-out is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.
Printing Reports and Lists COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 11. CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.
Printing Reports and Lists Passcode List 9. Printing Lists This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Option Setting List This list shows the current status of the option settings.
Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.
Printing Reports and Lists Print Setup List 9. Printing Lists This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions.
Chapter 10 Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. 1 Unplug the power cord. 2 Pull the paper release plate forward and remove the paper. 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
Maintenance Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. 5 Wipe the print head and roller with denatured alcohol. 10. Mainenance 4 Roller Print head Caution! • Do not use benzene or thinner. Avoid touching the print head with hard objects. • The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.
Maintenance 6 Place the imaging film cartridge back in the print compartment. 7 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 8 Reinsert the paper in the paper tray and push the paper release plate back down.
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth. removed, as dirts and stains will cause vertical lines on transmitted images and copies. ♦ Adhesive cellophane tape is useful for removal of debris from the rollers.
Chapter 11 Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp’s Customer Assistance Center at 1-800-BE SHARP. Answering machine hookup Problem The answering machine hookup does not operate properly. Check and remedy • Make sure your fax machine’s reception mode is set to A.M. • Make sure your fax machine’s TEL. LINE jack is connected to the wall jack.
Problems and Solutions Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the hookup. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet. the same telephone line. • Check with the other party to make sure their fax machine is functioning properly.
Problems and Solutions The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE jack, and not the TEL. SET jack. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. • Pick up the handset and check for a dial tone.
Problems and Solutions The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy to confirm the printing ability of your machine. • It is important to select a paper that is The received document is faint. Received images are distorted. • Ask the other party to send higher contrast documents. If the contrast is still too low, your fax may have a problem. Make a copy to check it.
Problems and Solutions General problems Problem Check and remedy • Make sure the fax is plugged in and the imaging Information cannot be programmed in the fax. Nothing appears in the display. film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. • Make sure the power cord is properly plugged into a power outlet.
Display Messages Messages and Signals Display messages CHECK PAPER SIZE The paper size setting is incorrect. Change the paper size setting as described in Loading the Paper in Chapter 1. COVER OPEN The print compartment cover (under the operation panel) is open. Open the operation panel (grasp the top and pull toward you), and then press down firmly on both sides of the print compartment cover to close it. DOCUMENT JAM The original document is jammed. See the following section, Clearing Paper Jams.
Display Messages MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitue Reception to Memory in Chapter 3). If you are attempting to transmit from memory, see Sending Documents from Memory in Chapter 7.
Display Messages SEARCH DIAL The HOLD/SEARCH key has been pressed. Press # or * to search for an automatic dialing number, or press STOP to return to the data and time display. (See Using the HOLD/SEARCH key in Sending a Fax by Automatic Dialing in Chapter 2.) TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied. Audible signals 3 seconds Indicates the end of transmission, reception, or copying.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up.
Clearing Paper Jams 1 Pull the paper release plate forward and remove the paper. 2 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 11.
Clearing Paper Jams 4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 5 Reinsert the paper in the paper tray and push the paper release plate back down.
Ordering parts To order parts, contact the parts distribution center located nearest you. When ordering a part, use the part order number shown below.
FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to your telephone company. An FCC compliant telephone cord and modular plug is provided with this equipment.
QUICK REFERENCE GUIDE ENTERING YOUR NAME AND NUMBER INSTALLATION 1 2 Note: Imaging film and paper must be loaded to perform the following operation. FUNCTION 1. Press: 3 Display shows: TEL SET. OWN NUMBER SET 2. Press: TEL LIN . E START/MEMORY 3 3. Enter your fax number (max. of 20 digits) by pressing the number keys. ♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake, then enter the correct number or letter. 1. Connect the handset as shown. 2.
SETTING THE DATE AND TIME Note: Imaging film and paper must be loaded to perform the following operation. Press: FUNCTION 3 Display shows: DATE & TIME SET SENDING DOCUMENTS Place your document (up to 10 pages) face down in the document feeder. Normal Dialing 1. Lift the handset or press SPEAKER 2. Dial the fax number. Press the START key: START/MEMORY Enter two digits for the Month (01 through 12). Enter two digits for the Day (01 through 31). 3.
GUIA DE CONSULTA RAPIDA INTRODUCCIÓN DE SU NOMBRE Y NÚMERO INSTALACIÓN 1 2 1. Presione: FUNCTION 3 El visualizador mostrar: OWN NUMBER SET 2. Presione: TEL SET. START/MEMORY TEL LIN . E 3. Introduzca su número de fax empleando el teclado. Se pueden introducir un máximo de 20 dígitos. 3 ♦ Si se equivoca, pulse la tecla HOLD/SEARCH para mover el cursor al error. Al introducir el dato correcto se borra el error. 1. Conecte el microtelfono como se muestra. 2.
INSERCION DE FECHA Y HORA Presione: FUNCTION 3 El visualizador mostrar: DATE & TIME SET ENVO DE DOCUMENTOS Ponga su documento (hasta 10 páginas) con el lado impreso hacia abajo en el alimentador de documentos. Marcación normal Presione: SPEAKER START/MEMORY 1. Levante el microteléfono o pulse Introduzca 2 dígitos para el mes (01 a 12). 2. Marque el número de fax empleando el teclado. Introduzca 2 dígitos para el da del mes(01 a 31). Introduzca 4 dígitos para el año (Ex: 1999). 3.
Index A A.M.
Index L Letters, entering, 26 Line error, 107 Loading printing paper, 21 Loading the document, 35 M Memory Sending documents from, 81 Substitute reception to, 55 N Normal Dialing, 39, 59 Number keys, 9 Number of rings in AUTO mode, 89 O Option Setting List, 99 Ordering parts, 117 P Panel release, 8 Paper jams, clearing, 115 Paper size setting, 22 Passcode List, 99 Pauses in automatic dialing, 42, 47 Polling, 83 - 85 Polling key, setting, 94 Print contrast setting, 23 Print head, cleaning, 102 Print Set
SHARP Date Issued: Dec. 22,1998 MATERIAL SAFETY DATA SHEET MSDS No. B-1006 Section 1. Product Identification Product Code: UX-3CR Imaging Film Section 2. Supplier’s Name and Address Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) U.S.A.
SHARP Date Issued: Dec.22,1998 MATERIAL SAFETY DATA SHEET MSDS No. B-1006 Section 6. Physical Chemical Characteristics Boiling/Melting Point Vapor Pressure Vapor Density Evaporation Rate Appearance Odor m.p. about 70 C for ink not applicable not applicable negligible thin film coated with ink slight wax odor Specific Gravity about 1 Solubility in Water PH Viscosity Color negligible not applicable not applicable black Section 7.
LIMITED WARRANTY SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp brand product (the "Product"), when shipped in its original container, will be free from defective workmanship and materials, and agrees that it will, at its option, either repair the defect or replace the defective Product or part thereof with a new or remanufactured equivalent at no charge to the purchaser for parts or labor for the period(s) set forth below.
SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION PRINTED IN THAILAND (TINSE3912XHZB)
