MODEL UX-340LM FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
FCC-1.fm Page 1 Tuesday, November 28, 2000 3:18 PM WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
all_ux340lm.book Page 1 Tuesday, November 28, 2000 3:09 PM Introduction Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax are shown below. Automatic dialing Rapid Key Dialing: 4 numbers Speed Dialing: 40 numbers Imaging film Initial starter roll (included with machine): 32 ft. (10 m) (approx. 30 letter-size pages) Replacement roll: UX-3CR 98 ft. (30 m) (two rolls in package, one roll yields approx.
all_ux340lm.book Page 2 Tuesday, November 28, 2000 3:09 PM Halftone (grayscale) 64 levels Display 16-digit LCD display Paper tray capacity (16- to 20-lb. paper) Letter: 60 sheets Legal: 30 sheets Compression scheme MR, MH, MMR Applicable telephone line Public switched telephone network 2 Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm) Manual feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.
all_ux340lm.book Page 3 Tuesday, November 28, 2000 3:09 PM Dimensions Width: 13.5" (343 mm) Depth: 10.1" (256 mm) Height: 7.2" (182 mm) Weight Approx. 7.7 lbs. (3.5 kg) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all_ux340lm.book Page 4 Tuesday, November 28, 2000 3:09 PM Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
all_ux340lm.book Page 5 Tuesday, November 28, 2000 3:09 PM Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . .
all_ux340lm.book Page 6 Tuesday, November 28, 2000 3:09 PM Table of Contents 7. Answering Machine Hookup 65 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 65 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 8. Special Functions 69 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 69 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 73 Broadcasting . . . . . . . . .
all_ux340lm.book Page 7 Tuesday, November 28, 2000 3:09 PM A Look at the Operation Panel 1 4 3 2 6 5 7 8 FACE DOWN (MAX 10 SHEETS) open LCR TEL FAX A.M. ABC 1 GHI 2 JKL 4 PQRS MNO RESOLUTION REDIAL VOLUME DOWN UP FUNCTION 6 WXYZ TUV RECEPTION MODE 3 5 7 SPEED DIAL DEF 8 HOLD/ SEARCH COPY/HELP 9 STOP SPEAKER 0 01 02 03 04/POLL OpenLCR OpenLCR 9 10 11 1 SPEED DIAL key Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number.
all_ux340lm.book Page 8 Tuesday, November 28, 2000 10 HOLD/SEARCH key When dialing, press this key to search for an auto-dial fax number. During a phone conversation, press this key to put the other party on hold. 11 SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. 12 Rapid Dial Keys Press one of these keys to dial a fax number automatically.
3:09 PM 1. Installation all_ux340lm.book Page 9 Tuesday, November 28, 2000 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items.
all_ux340lm.book Page 10 Tuesday, November 28, 2000 3:09 PM Connections Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet. ♦The ends of the handset cord are Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. identical, so they will go into either jack.
3:09 PM Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) singleline wall telephone jack. Note: The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing. Press the keys on the operation panel as follows: 1 Press these keys: FUNCTION 4 Press 8 times DIAL MODE 2 TE SEL. T T EL LI .
all_ux340lm.book Page 12 Tuesday, November 28, 2000 3:09 PM Connections Attaching the tray extension and document support Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. Attach the paper tray extension. ♦Pull the paper release plate ♦To connect an answering machine forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.
3:09 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 letter-size pages. Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.
all_ux340lm.book Page 14 Tuesday, November 28, 2000 3:09 PM Loading the Imaging Film 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 4 Remove the used film from the cartridge. Insert the large gear into the green end of the empty spool.
3:09 PM Loading the Imaging Film 8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 11 Rotate the large gear toward you until the film is taut. 12 Close the print compartment cover 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
all_ux340lm.book Page 16 Tuesday, November 28, 2000 Loading the Imaging Film 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see Loading the Printing Paper on page 17.
3:09 PM Loading Printing Paper Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. ♦Paper from 16 to 20 lbs. (60 to 75 g/m2): Letter size: 60 sheets Legal size: 30 sheets ♦Paper from 20 to 24 lbs. (75 to 90 g/m2): Letter size: 50 sheets 1 Legal size: 25 sheets Fan the paper, and then tap the edge against a flat surface to even the stack.
all_ux340lm.book Page 18 Tuesday, November 28, 2000 3:09 PM Loading Printing Paper 4 Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. 5 The fax has been set at the factory to scale the size of received faxes to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal.
3:09 PM Loading Printing Paper 6 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION 6 Press 3 times PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT. NORMAL LIGHT 1 or 2 PAPER SIZE SET Press the STOP key to return to the date and time display. STOP 19 1. Installation all_ux340lm.
all_ux340lm.book Page 20 Tuesday, November 28, 2000 3:09 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you must enter your name and fax (telephone) number. You also need to set the date and time. Important! The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send.
3:09 PM Entering Your Name and Fax Number 3 ♦To enter two letters in succession Enter your fax number by pressing the number keys (max. of 20 digits). 3 1 4 that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the HOLD/ SEARCH key moves the cursor backward.) 2 4 2 4 4 1 1 ♦To clear a mistake, press the (Example) SPEED DIAL key. • To insert a space between digits, ♦To change case, press the REDIAL press the # key.
all_ux340lm.book Page 22 Tuesday, November 28, 2000 3:09 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time by pressing the keys on the operation panel as shown below. Do not set the date and time if you are using OpenLCR! OpenLCR automatically sets the date and time each time your fax calls OpenLCR and receives rate data.
3:09 PM Setting the Date and Time 4 Daylight Saving Time Enter a two-digit number for the day (“01” to “31”). 0 If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. To turn on this function, press the panel keys as follows: 5 Example: the 5th 5 Enter the year (four digits).
all_ux340lm.book Page 24 Tuesday, November 28, 2000 3:09 PM Setting the Reception Mode Setting the Reception Mode Your fax has three modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line.
3:09 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 7 8 9 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 0 Speaker 1 Handset Press the SPEAKER key. 1 Lift the handset. 2 Press the UP or DOWN key. SPEAKER 2 Press the UP or DOWN key.
all_ux340lm.book Page 26 Tuesday, November 28, 2000 3:09 PM Volume Adjustment 3 When the display shows the desired volume level, replace the handset. 2 If you selected RINGER: OFF OK?, press the START/MEMORY key. START/MEMORY Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.
all_ux340lm.book Page 27 Tuesday, November 28, 2000 3:09 PM Your fax machine features OpenLCR technology, which helps you save money on long distance and international phone calls (both fax and voice) by automatically routing each call for the best available rate. ♦OpenLCR service is free of charge. The only cost to you is that of a periodic call (usually once every three months) to OpenLCR to receive the latest rate data.
all_ux340lm.book Page 28 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR Registering by phone Registering by fax To register by fax, fill in the Fax Transmission Test and OpenLCR Line Activation Form, and then fax the form as follows: 1 Place the form with the side you wrote on face down, and push it gently into the document feeder of the fax machine. To register by phone, follow these steps: 1 Pick up the handset on the fax machine. 2 Press the OpenLCR key and then the 1 key.
all_ux340lm.book Page 29 Tuesday, November 28, 2000 3:09 PM 4 Follow the instructions you hear. Note: If you are on a pulse dial line, press the * key before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.) • When registration is completed, your fax machine will receive the rate data from OpenLCR. This will last one or two minutes.
all_ux340lm.book Page 30 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR Downloading lasts one or two minutes. During this time the display will show: 1 LCR DOWNLOADING Place the form with Section A face down, and push it gently into the document feeder of the fax machine. When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. OpenLCR will also program the date and time and your fax number in your fax machine.
all_ux340lm.book Page 31 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR The following table shows marks related to OpenLCR that may appear in the display. Mark OpenLCR has been activated and is ready for use. Don’t unplug the fax, or the rate data will be lost! Caution! If you unplug the fax machine or an interruption occurs in your power supply, the rate data will be erased. If this happens, the highlighted “C” in the display will blink to alert you.
all_ux340lm.book Page 32 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR Your fax will automatically call OpenLCR within the (Blinking) next 24 hours to learn when correct rate data will be available. Your fax did not receive rate data because OpenLCR was unable to identify it by Caller ID. To remove the “H” display, press the OpenLCR key followed by #, 1, 8, 4, and #.
all_ux340lm.book Page 33 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR To call OpenLCR to change your user profile, follow these steps: 1 Pick up the handset on the fax machine. 2 Press the OpenLCR key and then the 3 key. 3 OpenLCR 3 If the display shows the alternating messages at right, press the number keys to enter your fax/ phone number, including the area code (the number must be 10 digits long). When finished, press the START/MEMORY key.
all_ux340lm.book Page 34 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR What to do if you cannot connect to OpenLCR If you are unable to connect to OpenLCR when you use the OpenLCR key to register or manually download data, it is likely that the phone number that the fax machine dials when you press the OpenLCR key is no longer correct. To obtain the correct phone number, call OpenLCR at 970-206-1207, and then program the number into the fax machine as explained on the following page.
all_ux340lm.book Page 35 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR Changing the SHORT TIME and LONG TIME settings Before you make a long distance or international phone/fax call, select whether the call will be a long call or a short call. The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME setting is 4 minutes.
all_ux340lm.book Page 36 Tuesday, November 28, 2000 3:09 PM Setting Up and Using OpenLCR 2 Press the START/MEMORY key. 4 START/MEMORY SHORT TIME Enter a 2-digit number for the number of minutes of the LONG TIME setting. (The number must be greater than the SHORT TIME setting and no more than 30.) 0 5 Example: 5 minutes ENTER (01-29) 02 The display will show your selection. If the settings were changed, it will then show: The current setting appears here.
all_ux340lm.book Page 37 Tuesday, November 28, 2000 3:09 PM 3. Sending Documents Transmittable Documents The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned. 0.2"(5 mm) Loading one page at a time: Minimum size Maximum size 0.16"(4 mm) 0.16"(4 mm) 8.5" (216 mm) 5.8" (148 mm) 5.
all_ux340lm.book Page 38 Tuesday, November 28, 2000 3:09 PM Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
all_ux340lm.book Page 39 Tuesday, November 28, 2000 3:09 PM Loading the Document If you need to remove a document from the feeder, open the operation panel. 3 Close the operation panel, making sure it clicks into place. 3. Sending Documents Removing a document from the feeder Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Grasp the finger hold and pull up to open the operation panel. 2 Remove the document.
all_ux340lm.book Page 40 Tuesday, November 28, 2000 3:09 PM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document.
all_ux340lm.book Page 41 Tuesday, November 28, 2000 3:09 PM Adjusting the Resolution and Contrast Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
all_ux340lm.book Page 42 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.
all_ux340lm.book Page 43 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Normal Dialing 5 When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. START/MEMORY • When transmission is completed, 3. Sending Documents the fax will beep once. Using the REDIAL key You can press the REDIAL key to redial the last number dialed. To send a document, press the START/ MEMORY key when you hear the fax tone after the connection is established.
all_ux340lm.book Page 44 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine. ♦When you store a fax or telephone number, you select a two-digit Speed Dial number for it. Forty-four Speed Dial numbers are available.
all_ux340lm.book Page 45 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing 1 4 Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.) Press these keys: ABC 1 FUNCTION GHI 3 4 PQRS 7 DEF 3 2 JKL MNO 6 5 TUV WXYZ 8 9 3. Sending Documents Storing fax and telephone numbers for Automatic Dialing FAX/TEL # MODE • To clear a mistake, press the 1=SET,2=CLEAR SPEED DIAL key.
all_ux340lm.book Page 46 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing 6 Enter the name of the party by pressing the number keys as shown below. (If you don’t want to enter a name, go directly to Step 7.) Example: SHARP = 77777 444 22 7777 77 SPACE = J= T= A= K= U= B= C= D= E= F= G= L= V= M= W= N= X= O= Y= P= Z= R= I= S= You can also store an area code or access code in a Rapid Key or Speed Dial number.
all_ux340lm.book Page 47 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing 4 Press the START/MEMORY key. START/MEMORY Return to Step 3 to clear another number, or press the STOP key to return to the date and time display. Step 3 or 3. Sending Documents 5 STOP Making changes To make changes in a number previously stored, repeat the programming procedure.
all_ux340lm.book Page 48 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 04, you can dial it by pressing the corresponding Rapid Key. 1 Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing. 1 Load the document(s). Load the document(s).
all_ux340lm.book Page 49 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing 3 Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.) 2 Enter the number of the receiving machine by pressing the numeric ABC DEF keys.
all_ux340lm.book Page 50 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing 1 • If you don’t remember the first Load the document(s). letter, go to Step 4 (you will scroll through the list from the beginning). • If a name wasn’t stored for the number, press 0. This will cause numbers, not names, to appear when you scroll. 4 READY TO SEND • Set the resolution and/or contrast if desired.
all_ux340lm.book Page 51 Tuesday, November 28, 2000 3:09 PM Sending a Fax by Automatic Dialing Recall times for automatic dialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialing attempts at an interval of five minutes. If desired, you can change the maximum number of automatic redialing attemps made when the line is busy.
all_ux340lm.book Page 52 Tuesday, November 28, 2000 Sending a Fax by Automatic Dialing Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well. If desired, you can turn ECM off.
all_ux340lm.book Page 53 Tuesday, November 28, 2000 3:09 PM 4. Receiving Documents Using FAX Mode To select FAX mode, press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.
all_ux340lm.book Page 54 Tuesday, November 28, 2000 Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected. 1 Press these keys: FUNCTION 4 NUMBER OF RINGS Press twice ENTER (2-5) (4) 2 Enter the desired number of rings (any number from 2 to 5). 3 Example: 3 rings RECALL INTERVAL 3 Press the STOP key to return to the date and time display.
all_ux340lm.book Page 55 Tuesday, November 28, 2000 3:09 PM Using TEL Mode Using TEL Mode To select TEL mode, press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX A.M. Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 3 If the other party first speaks with you and then wants to send a fax, press the START/MEMORY key after speaking. (Press your START/ MEMORY key before the sender presses their Start key.
all_ux340lm.book Page 56 Tuesday, November 28, 2000 3:09 PM Using TEL Mode Answering with an extension phone 1 2 Comments: ♦Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder. Answer the extension phone when it rings. If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.
all_ux340lm.book Page 57 Tuesday, November 28, 2000 3:09 PM Using TEL Mode Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.
all_ux340lm.book Page 58 Tuesday, November 28, 2000 3:09 PM Using TEL Mode 2 in 1 Print Reception Ratio To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.
all_ux340lm.book Page 59 Tuesday, November 28, 2000 3:09 PM Using TEL Mode 2 Press 1 to turn on automatic reduction, or 2 to turn it off. AUTO 1 100% or 2 • If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%. 93% 1 4 4.
all_ux340lm.book Page 60 Tuesday, November 28, 2000 3:09 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START KEY, FILM END, or PAPER JAMMED.
all_ux340lm.book Page 61 Tuesday, November 28, 2000 3:09 PM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 ♦If you are only making one copy of Load the document(s) face down. (Maximum of 10 pages.) the original (or of each original) and don't want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.
all_ux340lm.book Page 62 Tuesday, November 28, 2000 3:09 PM Making Copies 4 Copy Cut-off If you are making one copy per original, press the START/ MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).
all_ux340lm.book Page 63 Tuesday, November 28, 2000 3:09 PM 6. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦To make or receive a voice call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER 3 Speak with the other party when they answer. • If you pressed the SPEAKER key, pick up the handset to talk.
all_ux340lm.book Page 64 Tuesday, November 28, 2000 3:09 PM Making Telephone Calls Chain Dialing After lifting the handset, you can dial any combination of Normal Dialing, Rapid Key Dialing and Speed Dialing numbers.
all_ux340lm.book Page 65 Tuesday, November 28, 2000 3:09 PM 7. Answering Machine Hookup Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET jack. Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key.
all_ux340lm.book Page 66 Tuesday, November 28, 2000 3:09 PM Connecting an Answering Machine While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.
all_ux340lm.book Page 67 Tuesday, November 28, 2000 3:09 PM Optional A.M. Mode Settings Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine hookup to incoming calls. Quiet Detect Time 1 The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers. If needed, you can change this setting to any number of seconds from 1 to 10.
all_ux340lm.book Page 68 Tuesday, November 28, 2000 3:09 PM Optional A.M. Mode Settings Fax when Answering machine Fails 3 When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory.
3:09 PM 8. Special Functions all_ux340lm.book Page 69 Tuesday, November 28, 2000 8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦To use this function, you must 3 subscribe to a caller identification service from your telephone company.
all_ux340lm.book Page 70 Tuesday, November 28, 2000 3:09 PM Caller ID How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all_ux340lm.book Page 71 Tuesday, November 28, 2000 3:09 PM 2 Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call. To delete calls from the Caller ID list If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at least 3 seconds while you are viewing any number in the list.
all_ux340lm.book Page 72 Tuesday, November 28, 2000 3:09 PM Caller ID 3 Blocking voice calls Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). ABC 1 JKL GHI 4 7 4 3 MNO 6 5 TUV PQRS DEF 2 With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions (the Anti Junk Fax function normally only blocks faxes).
all_ux340lm.book Page 73 Tuesday, November 28, 2000 3:09 PM Distinctive Ring (Requires Subscription to Service) Important: ♦To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦Your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line.
all_ux340lm.book Page 74 Tuesday, November 28, 2000 3:09 PM Distinctive Ring (Requires Subscription to Service) 4 Set the reception mode to FAX. RECEPTION MODE TEL FAX A.M. ♦When using distinctive ring, you must set the reception mode of your fax machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the same line will also ring until your fax answers.
all_ux340lm.book Page 75 Tuesday, November 28, 2000 3:09 PM 8. Special Functions Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s).
all_ux340lm.book Page 76 Tuesday, November 28, 2000 3:09 PM Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained on page 20. Follow the steps below to turn on the cover sheet function.
all_ux340lm.book Page 77 Tuesday, November 28, 2000 3:09 PM Selecting a header message (optional) 8. Special Functions Cover Sheet 3 When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 1 Load the document(s).
all_ux340lm.book Page 78 Tuesday, November 28, 2000 3:09 PM Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s).
all_ux340lm.book Page 79 Tuesday, November 28, 2000 3:09 PM 8. Special Functions Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows.
all_ux340lm.book Page 80 Tuesday, November 28, 2000 Blocking Reception of Unwanted Faxes 3 Entering: Enter a 1-digit number from 1 to 5 with the numeric keys. This number identifies the fax number that you will enter in the next step. 1 (Example) Clearing: Enter the 1-digit number that identifies the fax number you want to clear, and go to Step 5. 4 Enter the fax number. ABC 1 GHI 4 PQRS 7 5 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key.
all_ux340lm.book Page 81 Tuesday, November 28, 2000 3:09 PM 8. Special Functions Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
all_ux340lm.book Page 82 Tuesday, November 28, 2000 Sending Documents From Memory 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialing will take place automatically if necessary). If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.
all_ux340lm.book Page 83 Tuesday, November 28, 2000 3:09 PM 8. Special Functions Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
all_ux340lm.book Page 84 Tuesday, November 28, 2000 3:09 PM Polling (Requesting a Fax Transmission) 2 To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page. Press Rapid Key 04/POLL. • If you used the handset, replace it when POLLING appears in the display. Reception will begin.
all_ux340lm.book Page 85 Tuesday, November 28, 2000 3:09 PM Storing and clearing fax numbers for polling permission 8. Special Functions Polling (Requesting a Fax Transmission) 4 ABC 4 5 TUV PQRS 7 5 3 Press 4 times PASSCODE # MODE 8 3 MNO 6 WXYZ 9 1 CLEAR Press the START/MEMORY key. START/MEMORY 6 Press 1 to store a number, or 2 to clear a number.
all_ux340lm.book Page 86 Tuesday, November 28, 2000 3:09 PM Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.
all_ux340lm.book Page 87 Tuesday, November 28, 2000 3:09 PM 8. Special Functions Timer Operations 9 Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings). 2 Press # to cancel a transmission operation, or * to cancel a polling operation. POLLING SEND RESOLUTION or 10 Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
all_ux340lm.book Page 88 Tuesday, November 28, 2000 3:09 PM 9. Printing Lists You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 Activity Report Press the FUNCTION key and 2.
all_ux340lm.book Page 89 Tuesday, November 28, 2000 3:09 PM Printing Lists SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3"). START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received.
all_ux340lm.book Page 90 Tuesday, November 28, 2000 3:09 PM Printing Lists If desired, you can set the Activity Report to automatically print out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.
all_ux340lm.book Page 91 Tuesday, November 28, 2000 3:09 PM Printing Lists 2 This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦The same headings appear in the Transaction Report as in the Activity Report. See page 89 for an explanation of the headings. select the condition for printing.
all_ux340lm.book Page 92 Tuesday, November 28, 2000 3:09 PM 10. Maintenance Print head Clean the print head frequently to assure optimum printing performance. 1 Unplug the power cord. 2 Pull the paper release plate forward and remove the paper. 92 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
all_ux340lm.book Page 93 Tuesday, November 28, 2000 3:09 PM Maintenance 5 7 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 10. Maintenance Wipe the print head and roller with denatured alcohol. Roller Print head Caution! ♦Do not use benzene or thinner. Avoid touching the print head with hard objects. ♦The print head may be hot if your fax machine has just received a large number of documents.
all_ux340lm.book Page 94 Tuesday, November 28, 2000 3:09 PM Maintenance 8 ♦Make sure that all dirt and stains Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. (such as correcting fluid) are removed, as dirts and stains will cause vertical lines on transmitted images and copies. ♦Adhesive cellophane tape is useful for removal of debris from the rollers.
all_ux340lm.book Page 95 Tuesday, November 28, 2000 3:09 PM 11. Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp's Customer Assistance Center at 1-800-BE SHARP. Line error LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL.
all_ux340lm.book Page 96 Tuesday, November 28, 2000 3:09 PM Problems and Solutions Dialing and transmission problems Problem Solution No dial tone when you pick • Make sure the handset cord is connected to the up the handset or press the correct jack. See Connecting the handset on page 10. SPEAKER key. Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack.
all_ux340lm.book Page 97 Tuesday, November 28, 2000 3:09 PM Problems and Solutions Reception and copying problems Solution The fax machine doesn't receive documents automatically. • Make sure that the reception mode is set to FAX. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING. (See Distinctive Ring on page 73.
all_ux340lm.book Page 98 Tuesday, November 28, 2000 3:09 PM Problems and Solutions A received document or copy prints out in strips. • Make sure the operation panel and the printer compartment cover under the operation panel are completely closed (press down on both sides of each). (To close the printer compartment cover, grasp the top of the operation panel and pull to open it, and then press down on both sides of the printer compartment cover.) The quality of copies is poor and/or black spots appear.
all_ux340lm.book Page 99 Tuesday, November 28, 2000 3:09 PM Problems and Solutions General problems Problem Solution Information cannot be programmed in the fax. • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. Nothing appears in the display.
all_ux340lm.book Page 100 Tuesday, November 28, 2000 3:09 PM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 8 for display messages related to Caller ID. CHECK PAPER SIZE The paper size setting is incorrect. Change the paper size setting as explained on page 18. COVER OPEN The print compartment cover (under the operation panel) is open.
all_ux340lm.book Page 101 Tuesday, November 28, 2000 3:09 PM MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory on page 60). If you are attempting to transmit from memory, see If the memory becomes full on page 82.
all_ux340lm.book Page 102 Tuesday, November 28, 2000 3:09 PM Messages and Signals SEARCH DIAL The HOLD/SEARCH key has been pressed. Press # or * to search for an automatic dialing number, or press the STOP key to return to the date and time display. (See Searching for an auto-dial number on page 49.) SET PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all_ux340lm.book Page 103 Tuesday, November 28, 2000 3:09 PM Clearing Paper Jams Clearing Paper Jams 3 If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn't feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.
all_ux340lm.book Page 104 Tuesday, November 28, 2000 3:09 PM Clearing Paper Jams 2 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all_ux340lm.book Page 105 Tuesday, November 28, 2000 3:09 PM Clearing Paper Jams Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. 11. Troubleshooting 5 If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/ MEMORY key.
all_ux340lm.book Page 106 Tuesday, November 28, 2000 3:09 PM Ordering Parts Ordering Parts To order parts, contact the parts distribution center located nearest you. When ordering a part, use the part order number shown below.
all_ux340lm.book Page 107 Tuesday, November 28, 2000 3:09 PM FCC Regulatory Information FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to your telephone company. An FCC compliant telephone cord and modular plug is provided with this equipment.
all_ux340lm.book Page 108 Tuesday, November 28, 2000 3:09 PM Quick Reference Guide Entering Your Name and Number Setting the Date and Time 1. Press: 1. Press: FUNCTION 3 FUNCTION 3 Display shows: DATE & TIME SET Display shows: OWN NUMBER SET 2. Press: START/MEMORY 2. Press: 3. Enter two digits for the month (01 to 12). START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 4. Enter two digits for the day (01 to 31). • To insert 5.
all_ux340lm.book Page 109 Tuesday, November 28, 2000 3:09 PM Quick Reference Guide Sending Faxes Receiving Faxes Press the RECEPTION MODE key until the arrow in the display points to the desired reception mode. Place your document (up to 10 pages) face down in the document feeder. TEL FAX JUN 01 10:30 A.M. RECEPTION MODE TEL 1. Lift the handset or press FAX JUN 01 10:30 Normal Dialing A.M. SPEAKER TEL FAX JUN 01 10:30 2. Dial the fax number. 3.
all_ux340lm.book Page 110 Tuesday, November 28, 2000 3:09 PM Guía de referencia rápida Introducción de su nombre y número Ajuste de la fecha y hora FUNCTION 3 1. Pulse: 1. Pulse: FUNCTION 3 El visor muestra: El visor muestra: DATE & TIME SET 2. Pulse: OWN NUMBER SET 2. Pulse: START/MEMORY 3. Introduzca dos dígitos para el mes (01 hasta 12). START/MEMORY 3. Introduzca su número de telefax (20 dígitos como máx.) mediante pulsación de las teclas numéricas.
all_ux340lm.book Page 111 Tuesday, November 28, 2000 3:09 PM Guía de referencia rápida Transmisión de mensajes telefax Recepción de mensajes telefax Pulse la tecla RESOLUTION/RECEPCTION MODE (Resolución/Modo de recepción) hasta que la flecha en el visor señale el modo de recepción deseado (asegúrese de que el alimentador de originales está vacío). Coloque el original (hasta 10 páginas) cara abajo en el alimentador de documentos. TEL FAX JUN 01 10:30 A.M. Marcación normal RESOLUTION TEL SPEAKER A.
all_ux340lm.book Page 112 Tuesday, November 28, 2000 3:09 PM Please check the bottom righthand corner of the product number UX-3CR on the film box, or the final digit of the manufacturing number on the label at the beginning of the roll of ink film. If an “F” appears, please read pages 112 to 113. If an “F” does not appear, please read pages 114 to 115. S H A R P Revised date : . Issued date :DEC.2.1999 MATERIAL SAFETY DATA SHEET (1/2) MSDS No B-1021 . Section 1.
all_ux340lm.book Page 113 Tuesday, November 28, 2000 3:09 PM S H A R P MATERIAL SAFETY DATA SHEET (2/2) MSDS No. B-1021 Section 6. Physical Chemical Characteristics Boiling/Melting Point Vapor Pressure Vapor Density Evaporation Rate Appearance Odor No data available No data available No data available No data available Thin film coated with ink Slight wax odor Specific Gravity Solubility in Water PH Viscosity Color No data available Negligible No data available No data available Black Section 7.
all_ux340lm.book Page 114 Tuesday, November 28, 2000 3:09 PM S H A R P Date Revised: . Date Issued :Dec. 22, 1998 MATERIAL SAFETY DATA SHEET (1/2) MSDS No. B-1006 Section 1. Product Identification Product Code : UX-3CR Imaging Film Section 2. Supplier's Name and Address Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) (Name and Telephone Number) U.S.A.
all_ux340lm.book Page 115 Tuesday, November 28, 2000 3:09 PM S H A R P Date Revised: . Date Issued : Dec. 22, 1998 MATERIAL SAFETY DATA SHEET (2/2) MSDS No. B-1006 Section 6. Physical Chemical Characteristics Boiling/Melting Point Vapor Pressure Vapor Density Evaporation Rate Appearance Odor m.p.
all_ux340lm.book Page 116 Tuesday, November 28, 2000 3:09 PM Index A A.M.
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