MODEL UX-385 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen. ATTENZIONE: Per un totale scollegamento elettrico rimuovere la spina di corrente.
Introduction Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below. Automatic dialling Rapid Key Dialling: 5 numbers Speed Dialling: 40 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx. 30 A4 pages) Replacement film: UX-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages) Automatic document feeder 10 sheets max. Memory size*: 512 KB (approx.
2 Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Intended use Analogue public switched telephone network (CTR21) / PBX Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max.
Dimensions Width: 343 mm Depth: 313 mm Height: 312 mm Weight Approx. 3.5 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.
Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 1. Installation 7 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . .
Table of Contents 6. Answering Machine Connection 55 Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 57 7. Special Functions 59 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Cover Sheet . . . . . . . . . . . . . .
1. Installation 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items. Paper tray extension Original document support Rapid key labels Handset Operation manual Handset lead Telephone line cord Gears (4) Imaging film cartridge Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight.
A Look at the Operation Panel A Look at the Operation Panel 6 5 4 3 2 1 7 8 FACE DOWN (MAX 10 SHEETS) TEL FAX TEL/FAX ABC 1 GHI 2 JKL 4 PQRS RECEPTION MODE 3 MNO 5 RESOLUTION REDIAL VOLUME DOWN UP FUNCTION 6 WXYZ TUV 7 A.M. SPEED DIAL DEF 8 COPY/HELP SEARCH 9 R STOP SYMBOLS SPEAKER 01 02 03 04 05/POLL 0 START/MEMORY 9 10 1 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. 2 REDIAL key Press this key to automatically redial the last number dialled.
10 SEARCH/R key Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call. 11 SPEAKER key Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. 12 Rapid Dial keys Press one of these keys to dial a fax or voice number automatically.
Connections Connections Handset Connect the handset as shown and place it on the handset rest. ♦The ends of the handset lead are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive documents manually. 10 Power lead Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.
Telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Trays Attach the paper tray extension. ♦Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. TE SEL. T T EL LI .
Connections Other devices If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the TEL. SET socket on your fax (note that this socket is not available in some countries), or to another wall socket. ♦Connecting an answering machine to the fax or a wall socket will allow you to receive both voice and fax messages on the same line while you are out.
Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4 pages. Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.
Loading the Imaging Film 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 4 Remove the used film from the cartridge. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 11 Rotate the large gear toward you until the film is taut. 12 Close the print compartment cover 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders. (press down on both sides to make sure it clicks into place), and then close the operation panel.
Loading the Imaging Film 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading Printing Paper.
Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: ♦60 for paper from 60 to 75 g/m2 ♦50 for paper from 75 to 90 g/m2 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 3 Insert the stack of paper into the tray, print side down. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper. 2 Pull the paper release plate toward you.
Loading Printing Paper 4 Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. 5 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION 6 Press twice PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT.
Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. 3 key FUNCTION key Once you enter this information, it will automatically appear at the top of each fax page you send.
Entering Your Name and Fax Number 3 Enter your fax number by pressing the number keys. Up to 20 digits can be entered. 3 1 4 Enter your name by pressing the number keys as shown in the following chart. Up to 24 characters can be entered. 2 4 2 4 4 1 • To insert a space between digits, press the # key. To insert a "+", press the * key. • If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake and then enter the correct number.
6 Press the START/MEMORY key to save your name in memory. START/MEMORY The display will show: SECURITY SELECT 7 Press the STOP key to return to the date and time display. STOP 21 1.
Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key 1 2 3 4 5 6 7 8 9 FUNCTION key 3 0 • To correct a mistake, press the STOP key SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. START/ MEMORY key Note: The imaging film and printing paper must be loaded before the date and time can be set.
6 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). 0 9 2 5 Example: 9:25 7 Press the START/MEMORY key to start the clock. START/MEMORY The display will show: JUNK FAX # MODE 8 Press the STOP key to return to the date and time display. STOP Note: The time setting will change automatically at the beginning and end of summertime. 23 1.
Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.
Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key 3 1 2 3 4 5 6 7 8 9 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER 0 Ringer SPEAKER key Speaker 1 1 Press the SPEAKER key. SPEAKER Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) UP DOWN or 2 RINGER: HIGH Press the UP or DOWN key.
Volume Adjustment • The ringer will ring once at the selected level, then the date and time will reappear in the display. 2 If you selected RINGER: OFF OK ?, press the START/MEMORY key. START/MEMORY Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off.
2. Sending Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned.
Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Loading the Document If you need to remove a document from the feeder, open the operation panel. 3 Close the operation panel, making sure it clicks into place. 2. Sending Documents Removing a document from the feeder Click! Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the finger hold and pulling up. 2 Remove the document.
Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don't want to use the default settings. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.
Resolution and Contrast Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. 2. Sending Documents 2 • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
Sending a Fax by Normal Dialling When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. 2. Sending Documents 5 START/MEMORY • When transmission is completed, the fax will beep once. Using the REDIAL key You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL key.
Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 45 Speed Dial numbers are available.
Storing fax and telephone numbers for Automatic Dialling 1 4 Press these keys: Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). ABC 1 GHI FUNCTION 4 3 PQRS 7 DEF 3 2 JKL MNO 6 5 TUV WXYZ 8 9 FAX/TEL # MODE 2 ♦Press the SPEED DIAL key to Press 1 to select SET. clear a mistake. ♦If a pause is required between any 1 of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen.
Sending a Fax by Automatic Dialling 6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered. Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 5, Making Telephone Calls. • If you don't want to enter a name, skip this step.
Sending a Fax by Automatic Dialling Press the START/MEMORY key. 2. Sending Documents 4 START/MEMORY 5 Return to Step 3 to clear another number, or press STOP to exit. Step 3 or STOP Making changes To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).
Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key. 1 Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). Load the document(s). READY TO SEND • Set the resolution and/or contrast if READY TO SEND desired.
3 Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.) 2 Enter the number of the receiving machine by pressing the numeric ABC DEF keys. 1 GHI 4 PQRS 7 START/MEMORY Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.
Sending a Fax by Automatic Dialling 1 • If you don't remember the first Load the document(s). letter, go to Step 4 (you will scroll through the list from the beginning). • If a name wasn't stored for the number, press 0. This will cause numbers, not names, to appear when you scroll. 4 READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.
Sending a Fax by Automatic Dialling Automatic redialling 2. Sending Documents If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes. ♦To stop automatic redialling, press the STOP key. ♦If desired, you can change the number of times the machine redials with Option Setting 4, and the interval at which redialling takes place with Option Setting 3.
3. Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
Using FAX Mode Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. TEL FAX 3. Receiving Documents RECEPTION MODE TEL/FAX A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes. 2 rings Fax reception ♦You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.
Using A.M. Mode Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX TEL/FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.
Using TEL Mode Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. TEL FAX 3. Receiving Documents RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line. Answering with the fax's handset 1 Pick up the handset when the machine rings.
Using TEL Mode Answering with an extension phone 1 2 Answer the extension phone when it rings. If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up. Phone goes dead If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.
Using TEL Mode Reception Ratio To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below. 1 The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper.
Using TEL Mode 2 Press 1 to turn automatic reduction on, or 2 to turn it off. AUTO 1 100% or 2 • If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. 3 If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%. 93% 1 4 100% or Press the STOP key.
Substitute Reception to Memory Substitute Reception to Memory When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START KEY, FILM END, or PAPER JAMMED. After you add paper, replace the imaging film, or clear the jam, press the START/MEMORY key and the stored documents will print out.
4. Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 ♦If you are only making one copy of Load the document(s) face down. (Maximum of 10 pages.) the original (or of each original) and don't want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.
Making Copies 4 Copy Cut-off If you are making one copy per original, press the START/ MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number). 0 When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder).
5. Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦To make or receive a phone call, the power must be on. 1 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER 3 Speak with the other party when they answer. • If you pressed the SPEAKER key, pick up the handset to talk. or 2 Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys.
Making Telephone Calls After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.
Making Telephone Calls Making enquiry calls Transferring calls 1 1 During the telephone conversation, press the SEARCH/R key. This puts the other party on hold. SEARCH SEARCH R R 2 When you hear the dial tone, dial the number of the third party for the enquiry call. 3 When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up. 54 During the telephone conversation, press the SEARCH/R key.
6. Answering Machine Connection Preparations If you have connected an answering machine to your fax as described in Connections in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.
Activating the Ansewering Machine Connection Using the Connection 1 Set the reception mode of your fax to A.M. by pressing the RECEPTION MODE key. RECEPTION MODE TEL FAX TEL/FAX A.M. 2 Set your answering machine to auto answer. • Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.
Activating the Ansewering Machine Connection Optional A.M. Connection Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 6 seconds at the factory.
Activating the Ansewering Machine Connection Quiet Detect Start Timing This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine's outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line. Quiet Detect Start Timing has been turned off at the factory.
7. Special Functions Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s). 4 Press the START/MEMORY key. START/MEMORY • Set the resolution and/or contrast if desired.
Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
Cover Sheet Selecting a header message (optional) 3 When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission. 1 (Example) Load the document(s). • The document must be loaded before a message can be selected. • The cover sheet function must be turned on. 2 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS.
Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 17 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below. Comments: ♦Up to 5 numbers can be entered in 2 the Anti Junk Number List.
Blocking Reception of Unwanted Faxes 4 Enter the full number you want to block (max. of 20 digits). ABC 1 GHI 4 PQRS 7 5 2 JKL 5 TUV 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key. START/MEMORY 6 Return to Step 3 to enter (or clear) another number, or press STOP to exit.
Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.
Sending Documents From Memory 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary). If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. To use the polling function, you must first set Rapid Key 05/POLL for use as a polling key.
Polling (Requesting a Fax Transmission) Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.
Polling (Requesting a Fax Transmission) 4 Enter the fax number (max. of 20 digits). ABC 2 1 GHI JKL 4 PQRS 5 TUV 7 5 8 DEF 3 MNO 6 WXYZ 9 Press the START/MEMORY key. START/MEMORY Return to Step 3 to enter (or clear) another number, or press STOP to exit. STOP Step 3 or 7.
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance. As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.
Timer Operations 8 To cancel an operation Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings). RESOLUTION If you need to cancel an operation after it has been set, follow the steps below. 1 Press these keys: FUNCTION Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.
8. Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION and 4, then press # or * to scroll through the options. FUNCTION 4 or Setting 1: FINE RESOLUTION PRIORITY This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents.
Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes. ♦Initial setting: 05 FUNCTION 4 Enter a number from 01 to 15 Press until display shows: RECALL INTERVAL STOP RECALL TIMES Setting 4: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 10.
Option Settings Setting 6: REMOTE RECEPTION SELECT If you don't intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.
8. Option Setting Option Settings Setting 8: PSEUDO RINGING DURATION This sets the duration of pseudo ringing when the reception mode is set to TEL/ FAX. Enter a number from 1 to 4 as follows: 1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds 4 (120 SEC.): 120 seconds ♦Initial setting: 1 FUNCTION 4 Enter a number from 1 to 4 Press until display shows: PSEUDO RING DUR. STOP QUIET DETECT TM.
Option Settings Setting 11: OFF HOOK HOLD TIME This setting can be used to make the fax automatically take over the line a set number of seconds after an answering machine connected to the fax answers. Set the number of seconds by entering a 3-digit number (001 to 255), or enter 000 to turn off the function. (See Chapter 6 for more details.) ♦Initial setting: 000 FUNCTION Press 4 until display shows: OFF HOOK HOLD STOP Enter a number from 001 to 255 SELECT AUTO RCV.
Setting 14-1: PBX CONNECTION Press 1 (YES) if the machine is connected to a PBX. Press 2 (NO) if it is connected to a regular public line. ♦Initial setting: 2 FUNCTION 4 YES 1 NO or 2 Press until display shows: PBX CONNECTION (If you select 1, Setting 14-2 will subsequently appear in the display. If you select 2, Setting 15 will appear.) Setting 14-2: PBX SELECT This sets the mode used for connecting calls from a PBX to an outside line.
Option Settings Setting 15: FLASH SELECT If you are on a PBX and have set the PBX Select setting to "Flash", use this setting to select the Flash time length. If your PBX line is a normal telephone line, press 1 to select SHORT TIME. If your PBX line is an ISDN line, press 2 to select LONG TIME.
Setting 18: POLLING Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. ♦Initial setting: 2 FUNCTION 4 YES Press until display shows: POLLING NO STOP 1 or 2 COVER SHEETMODE Setting 19: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off.
Option Settings Setting 21: ERROR CORRECTION MODE (ECM) Press 1 (YES) to have any distortions in a transmission due to noise on the telephone line be corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press 2 (NO) to turn the function off.
You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list 1 Activity Report Press these keys: FUNCTION 2 LISTING MODE 2 Press the # key or the * key until the desired list appears in the display. or 3 Press the START/MEMORY key.
Printing Lists Explanation of headings SENDER/ RECEIVER The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal. P.FAIL - A power failure occurred.
Printing Lists This list shows the timer operations which are currently set. Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Option Setting List This list shows the current status of the option settings.
10. Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. 1 First unplug the telephone line, then unplug the power cord. 2 Pull the paper release plate forward and remove the paper. 84 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper.
Maintenance 5 7 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 10. Maintenance Wipe the print head and roller with isopropyl alcohol. Roller Print head Caution! ♦Do not use benzene or thinner. Avoid touching the print head with hard objects. ♦The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.
Maintenance 8 ♦Make sure that all dirt and stains Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies. ♦Adhesive cellophane tape is useful for removal of debris from the rollers.
11. Troubleshooting Problems and Solutions Answering machine connection The answering machine connection does not operate properly Check and remedy • Make sure your fax machine's reception mode is set to A.M. • Make sure your fax machine's TEL. LINE socket is connected to the wall socket. Make sure your fax machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket). 11.
Problems and Solutions Line error Problem LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 14 in the NOTE column. Check and remedy • Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
Problems and Solutions The power is on, but no transmission takes place. • Make sure that the receiving machine has fax paper. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. Nothing is printed at the receiving end.
Problems and Solutions General print quality is poor. • It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality. The received document is faint. • Ask the other party to send higher contrast documents. If the contrast is still too low, your fax may have a problem. Make a copy to check it.
Problems and Solutions General problems Problem Check and remedy Information cannot be programmed in the fax. • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. Nothing appears in the display. • Make sure the power cord is properly plugged into a power outlet.
Messages and Signals Messages and Signals Display messages. A.M. OFF HOOK When the fax is in A.M. reception mode, this message appears when the handset of an answering machine (or extension phone) connected to the fax has been lifted. CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray. Remove the paper and load A4-size paper. COVER OPEN The print compartment cover (under the operation panel) is open.
MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory in Chapter 3). If you are attempting to transmit from memory, see Sending Documents from Memory in Chapter 7.
Messages and Signals SEARCH DIAL The SEARCH/R key has been pressed. Press # or * to search for an automatic dialling number, or press STOP to return to the data and time display. (See Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 2.) SET PAPER &/ PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document 3 If the original document doesn't feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn't feed out, remove it as follows: Close the operation panel, making sure it clicks into place. Click! 1 Open the operation panel by grasping the finger hold and pulling up. Clearing jammed printing paper 1 2 11.
Clearing Paper Jams 2 96 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.
Clearing Paper Jams Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. 11. Troubleshooting 5 If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/MEMORY key.
QUICK REFERENCE GUIDE INSTALLATION 1 2 ENTERING YOUR NAME AND NUMBER Note: Imaging film and paper must be loaded to perform the following operation. 1. Press: FUNCTION 3 Display shows: TEL SET. TE L LIN . E OWN NUMBER SET 2. Press: 3 START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 1. Connect the handset as shown. • If you make a mistake, press the SEARCH/R key to move the cursor back to the mistake, then enter the correct number or letter. 2.
Quick Reference Guide SETTING THE DATE AND TIME SENDING DOCUMENTS Note: Imaging film and paper must be loaded to perform the following operation. Place your document (up to 10 pages) face down in the document feeder. Press: FUNCTION 3 Display shows: DATE & TIME SET Press the START/MRMORY key: START/MEMORY Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). Enter four digits for the Year (Ex: 2001). Enter two digits for the Hour (00 through 23).
Index A A.M.
Index Loading the document, 28 M Memory Sending documents from, 65 Substitute reception to, 49 N Normal Dialling, 32, 52 Number keys, 8 Number of rings in FAX and TEL/FAX reception modes, 72 O Option Setting List, 83 P Panel release, 8 Paper jams, clearing, 95 Passcode List, 83 Pauses in automatic dialling, 39 PBX setting, 77 Polling, 67 - 68 Polling key, setting, 79 Print contrast setting, 18 Print head, cleaning, 84 Print Setup List, 83 Pseudo ringing duration, 75 R Rapid Dial keys, 9 Rapid Key Diall
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