MODEL UX-A460 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. Installation Using the Answering Machine Sending Faxes Receiving Faxes Making Copies Special Functions Printing Lists Maintenance Troubleshooting IMPORTANT PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE. PLEASE DO NOT THROW IT AWAY. IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP FACSIMILE IN THIS BOX. THANK YOU FOR YOUR ASSISTANCE.
all.book Page 1 Tuesday, July 15, 2003 9:53 AM MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
all.book Page 1 Tuesday, July 15, 2003 9:53 AM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling 40 numbers Imaging film Initial starter roll (included with machine): 10 m (approx. 30 A4 pages) Replacement roll (not included): UX-9CR 60 m (one roll yields approx. 180 A4 pages) Memory size* 448 KB (approx.
all.book Page 2 Tuesday, July 15, 2003 9:53 AM Display 16-digit LCD display Intended use Analog public switched telephone network (CTR21) / PBX Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 148 to 210 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 210 mm Length: 140 to 600 mm Effective scanning width 210 mm max. Effective printing width 204 mm max. Contrast control Automatic/Dark selectable Reception modes TEL/FAX,TEL, FAX, A.M.
all.book Page 3 Tuesday, July 15, 2003 9:53 AM Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.
all.book Page 4 Tuesday, July 15, 2003 9:53 AM Table of Contents A Look at the Operation Panel 6 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 5 Tuesday, July 15, 2003 9:53 AM Table of Contents 4. Receiving Faxes 60 Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Optional Reception Settings . . .
all.book Page 6 Tuesday, July 15, 2003 9:53 AM A Look at the Operation Panel 1 2 HELP 3 4 5 6 7 8 ABC RESOLUTION/ RECEPTION MODE TEL FAX 1 GHI STOP TEL/FAX A.M. R COPY/POLL JKL PQRS 7 Z REDIAL START/MEMORY A 12 13 3 MNO 5 TUV 6 WXYZ 8 9 FUNCTION 0 REPEAT 10 11 DEF 2 4 REC/ MEMO PLAY/ HOLD 9 14 15 SKIP DELETE 16 17 18 1 Help Press this key to print out the Help List, a quick reference guide to the operation of the fax machine.
all.book Page 7 Tuesday, July 15, 2003 7 9:53 AM UP and DOWN arrow keys Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 70). Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the key has been pressed, or the ringer volume at any other time (page 23). FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.
all.book Page 8 Tuesday, July 15, 2003 9:53 AM 16 REPEAT key Press this key while listening to a message to play it again (page 29). 17 SKIP key Press this key while listening to a message to skip to the next message (page 29). 18 DELETE key Press this key to erase recorded messages (page 30). Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.
9:53 AM 1. Installation all.book Page 9 Tuesday, July 15, 2003 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners.
all.book Page 10 Tuesday, July 15, 2003 9:53 AM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
9:53 AM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE Be sure to insert the line into the TEL. LINE socket. Do not insert it into the TEL. SET socket! Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company.
all.book Page 12 Tuesday, July 15, 2003 9:53 AM Connections Attaching the paper tray and paper tray extension Attach the paper tray and paper tray extension. Click! Insert horizontally and rotate up Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. 1 Remove the seal covering the TEL. SET socket. TE L.
9:53 AM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. ♦ The initial starter roll of imaging film included with the machine can print about 30 A4-size pages. ♦ When replacing the film, use a roll of SHARP UX-9CR imaging film. One roll can print about 180 A4-size pages.
all.book Page 14 Tuesday, July 15, 2003 9:53 AM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print Fit ends of rolls compartment. onto hubs Thick roll to rear 7 8 14 Rotate the front gear as shown until the film is taut.
9:53 AM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 2 Fan the paper, and then tap the edge against a flat surface to even the stack. Insert the stack of paper into the tray, PRINT SIDE DOWN. • If paper remains in the tray, take it out and combine it into a single stack with the new paper.
all.book Page 16 Tuesday, July 15, 2003 9:53 AM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT or DARK. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNCTION NORMAL: 5 16 Press STOP once and 1 once. Display: twice.
9:53 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained on page 19. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 FUNCTION START/MEMORY 1 Press FUNCTION once and 3 times. Display: ENTRY MODE 2 Press once. OWN NUMBER SET 3 Press once.
all.book Page 18 Tuesday, July 15, 2003 9:53 AM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press 5 6 Press START/MEMORY . To enter a “+”, press . . to enter the fax number in memory. Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.
9:53 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 FUNCTION START/MEMORY 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNCTION once and Example: the 5th 3 times. Display: once.
all.book Page 20 Tuesday, July 15, 2003 9:53 AM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 2 0 The currently set time appears (example): 0 3 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 20 DATE 05-01-2003 1 Enter the year (four digits).
9:53 AM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.
all.book Page 22 Tuesday, July 15, 2003 9:53 AM Setting the Reception Mode TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX RESOLUTION/ RECEPTION MODE 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. For more information on receiving faxes in FAX and TEL modes, see Chapter 4, Receiving Faxes. For more information on using A.M. mode, see Chapter 2, Using the Answering Machine.
9:53 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press 2 Press • Press or until the display shows the desired volume level. again to turn off the speaker. 23 1. Installation all.
all.book Page 24 Tuesday, July 15, 2003 9:53 AM Volume Adjustment Ringer 1 Press or . (Make sure has not been pressed and a document is not loaded in the feeder.) • The ringer will ring once at the selected level, then the date and time will reappear in the display. Display: RINGER: HIGH RINGER: MIDDLE RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ?, press START/MEMORY . Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off.
9:53 AM Flash Select Setting for PBX Flash Select Setting for PBX Note: This setting is normally only used in Germany. In other countries, you can try changing the setting if you encounter difficulty with the default setting. If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line (or other high-speed line).
all.book Page 26 Tuesday, July 15, 2003 9:53 AM 2. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. ♦ To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.
all.book Page 27 Tuesday, July 15, 2003 9:53 AM Operating the Answering Machine Press START/MEMORY and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY/ .
all.book Page 28 Tuesday, July 15, 2003 9:53 AM Operating the Answering Machine Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M.
all.book Page 29 Tuesday, July 15, 2003 9:53 AM Operating the Answering Machine Listening to received messages 1 Press PLAY/ HOLD 2. Answering Machine When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages. . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 PLAY/ HOLD down for at least two seconds. The messages will play.
all.book Page 30 Tuesday, July 15, 2003 9:53 AM Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press then START/MEMORY FUNCTION , , and DELETE . ♦ Erasing a single message: To erase a single message, press while DELETE the message is being played.
all.book Page 31 Tuesday, July 15, 2003 9:53 AM Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. 1 Press FUNCTION Display: once and once. A.M.
all.book Page 32 Tuesday, July 15, 2003 9:53 AM Optional Answering Machine Settings ♦ NO (do not switch to FAX mode): The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 38). The initial setting is NO .
all.book Page 33 Tuesday, July 15, 2003 9:53 AM Transfer Function 3 Press 4 Press 1 or to turn it off. 5 Press 1=YES, 2=NO to turn on OGM only mode, STOP 2. Answering Machine 2 . The display briefly shows your selection, then: TOLL SAVER to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 34 Tuesday, July 15, 2003 9:53 AM Transfer Function 4 Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/MEMORY STOP FUNCTION . . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below.
all.book Page 35 Tuesday, July 15, 2003 9:53 AM Transfer Function Press START/MEMORY and speak into the handset to record the message. 2. Answering Machine 4 • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP .
all.book Page 36 Tuesday, July 15, 2003 9:53 AM Override Ringing 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 38), . The machine will play back your messages.
all.book Page 37 Tuesday, July 15, 2003 9:53 AM Override Ringing 2 Press 3 Press 4 Press the number keys to enter a 3-digit override code. 5 3 times. OVERRIDE CODE 2. Answering Machine once and . START/MEMORY Press to store the override code, and then to the date and time display. STOP to return Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a tone dial telephone.
all.book Page 38 Tuesday, July 15, 2003 9:53 AM Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 39 Tuesday, July 15, 2003 9:53 AM If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 62). 1 Press FUNCTION once and once. Display: A.M. SETTING 2 Press once. TOLL SAVER 3 Press once. 1=YES, 2=NO 4 Press 1 to turn on the Toll Saver function, or 5 Press STOP 2 to turn it off.
all.book Page 40 Tuesday, July 15, 2003 9:53 AM Remote Operations 2 Enter your remote code number and then press . • You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep. • If no messages have been received, you will hear a short beep.
all.book Page 41 Tuesday, July 15, 2003 9:53 AM Remote Operations When you have finished listening to your messages, you can do any of the following: • Erase all messages: Press 3 , 3 , and • Repeat playback: Press 7 and 2. Answering Machine 4 . . • Perform other operations: You can enter any of the commands described in the following section, Other remote operations. • Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them.
all.book Page 42 Tuesday, July 15, 2003 9:53 AM Remote Operations Other remote operations After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing 0 and , and then enter the command.
all.book Page 43 Tuesday, July 15, 2003 9:53 AM Remote Operations To turn Transfer on: Press 9 , 1 , and on the telephone. To turn Transfer off: Press 9 , 2 , and on the telephone. 2. Answering Machine Turning the Transfer function on or off Changing the transfer telephone number 1 Press 2 After you hear a short beep, enter the new telephone number. When 9 , 0 , and finished, press on the telephone. . • To insert a pause between any two digits of the number, press .
all.book Page 44 Tuesday, July 15, 2003 9:53 AM Remote Operations Recording a memo You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to. 1 2 3 Press and on the telephone. When you hear a short beep, speak into the telephone to record the memo. When you are finished, press 0 and on the telephone. • If the machine detects silence, it will stop recording automatically.
all.book Page 45 Tuesday, July 15, 2003 9:53 AM 3. Sending Faxes Transmittable Documents Size and weight Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size Maximum size 210 mm 148 mm 3. Sending Faxes The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all.book Page 46 Tuesday, July 15, 2003 9:53 AM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 47 Tuesday, July 15, 2003 9:53 AM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 49. Adjusting the Resolution and Contrast The default resolution setting is STANDARD and the default contrast setting is AUTO. 3. Sending Faxes If desired, you can adjust the resolution and contrast before sending a document.
all.book Page 48 Tuesday, July 15, 2003 9:53 AM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 49 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 50 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. 5 When you hear the fax tone, press START/MEMORY . Replace the handset.
all.book Page 51 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 40 fax or phone numbers in the machine for automatic dialling. ♦ Auto-dial numbers are dialled by pressing appears in the display, and then START/MEMORY until the desired number . 1 Press 2 Press 3 FUNCTION 3. Sending Faxes Storing fax and phone numbers for automatic dialling Display: once and once. ENTER FAX # once.
all.book Page 52 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling 4 5 Press START/MEMORY Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 53 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once and once. Display: 2 Press or the display. until the number you wish to edit or clear appears in 3 Press 4 Select EDIT or CLEAR: EDIT: once. 1 3.
all.book Page 54 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling 8 9 Press START/MEMORY . Return to Step 2 to edit or clear another number, or press return to the date and time display. STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 55 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE 3. Sending Faxes 1 to set the resolution and/or contrast.
all.book Page 56 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 3 Press once. appears in the display, followed by the last number dialled.
all.book Page 57 Tuesday, July 15, 2003 9:53 AM Sending a Fax by Automatic Dialling ♦ To stop automatic redialling, press STOP . ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM).
all.book Page 58 Tuesday, July 15, 2003 9:53 AM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
all.book Page 59 Tuesday, July 15, 2003 9:53 AM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. You can also send a fax through memory when sending to a single location.
all.book Page 60 Tuesday, July 15, 2003 9:53 AM 4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TEL/FAX. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 61 Tuesday, July 15, 2003 9:53 AM Using A.M. Mode Display: 1 Press 2 Press once and 3 Press once. FUNCTION once and once. OPTION SETTING 3 times. PSEUDO RING 1=15 SECONDS (Selections appear alternately) Enter a number as follows for the desired duration: 1 15 SECONDS 2 30 SECONDS 3 60 SECONDS 4 120 SECONDS 4. Receiving Faxes 4 The display briefly shows your selection, then: 5 Press STOP FLASH SELECT to return to the date and time display. Using A.M.
all.book Page 62 Tuesday, July 15, 2003 9:53 AM Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all.book Page 63 Tuesday, July 15, 2003 9:53 AM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER # (2-5) 2 4 Enter the desired number of rings (any number from 2 to 5). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings Press STOP to return to the date and time display. 4. Receiving Faxes 5 3 Using TEL Mode To select TEL mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TEL.
all.book Page 64 Tuesday, July 15, 2003 9:53 AM Using TEL Mode Answering with the fax’s handset 1 2 When the fax machine rings, pick up the handset. If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING Note: If you have set the Fax Signal Receive setting (page 66) to NO, press 3 to begin reception. If the other party first speaks with you and then wants to send a fax, press START/MEMORY after speaking.
all.book Page 65 Tuesday, July 15, 2003 9:53 AM Using TEL Mode Answering on an extension phone 1 2 Answer the extension phone when it rings. If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5 once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.
all.book Page 66 Tuesday, July 15, 2003 9:53 AM Optional Reception Settings Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.
all.book Page 67 Tuesday, July 15, 2003 9:53 AM Optional Reception Settings Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. 1 Press FUNCTION Display: once and once. OPTION SETTING Press once and 3 Press once. 4 once. Enter the desired number (any number from 0 to 9). FAX REMOTE # ENTER (0-9) (5) 4.
all.book Page 68 Tuesday, July 15, 2003 9:53 AM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 69 Tuesday, July 15, 2003 9:53 AM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
all.book Page 70 Tuesday, July 15, 2003 9:53 AM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 71 Tuesday, July 15, 2003 9:53 AM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNCTION once and once. Display: OPTION SETTING Press once and 3 Press once. 4 once.
all.book Page 72 Tuesday, July 15, 2003 9:53 AM 6. Special Functions Caller ID (Requires Subscription to Service) Note: The Caller ID function is not available in some countries. If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company.
all.book Page 73 Tuesday, July 15, 2003 9:53 AM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 74 Tuesday, July 15, 2003 9:53 AM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 75 Tuesday, July 15, 2003 9:53 AM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call DELETE appears in the display. If you want to delete all calls from the list, hold DELETE down for at least 3 seconds while you are viewing any number in the list.
all.book Page 76 Tuesday, July 15, 2003 9:53 AM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 77 Tuesday, July 15, 2003 9:53 AM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. Display: 1 Press 2 Press once and 3 Press once.
all.book Page 78 Tuesday, July 15, 2003 9:53 AM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. 1 Dial the fax machine you want to poll using one of the following methods: • Enter the full number using the numeric keys.
all.book Page 79 Tuesday, July 15, 2003 9:53 AM PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.
all.book Page 80 Tuesday, July 15, 2003 9:53 AM 7. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. Display: 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press FUNCTION once and START/MEMORY twice. LISTING MODE TEL # LIST until the desired list appears in the display. PRESS START KEY to print the list.
all.book Page 81 Tuesday, July 15, 2003 9:53 AM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 82 Tuesday, July 15, 2003 9:53 AM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNCTION once and once. OPTION SETTING TRANSACTION twice. 1:ALWAYS PRINT (Selections appear alternately) 4 Press a number from to 1 5 to select the condition for printing.
9:53 AM 8. Maintenance all.book Page 83 Tuesday, July 15, 2003 8. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 3 Take the imaging film out of the print compartment and place it on a sheet of paper. Wipe the print head with isopropyl alcohol or denatured alcohol.
all.book Page 84 Tuesday, July 15, 2003 9:53 AM Maintenance 4 5 Place the imaging film back in the print compartment. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.
9:53 AM Maintenance 2 3 Flip up the green levers on each side of the white roller. Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol.
all.book Page 86 Tuesday, July 15, 2003 9:53 AM 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line. • Check with the other party to make sure their fax machine is functioning properly.
all.book Page 87 Tuesday, July 15, 2003 9:53 AM Problems and Solutions Dialling and transmission problems No dial tone when you pick up the handset or press the Solution 9. Troubleshooting Problem • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 10. key. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL.
all.book Page 88 Tuesday, July 15, 2003 9:53 AM Problems and Solutions Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 89 Tuesday, July 15, 2003 9:53 AM Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 16). Dark vertical lines appear on copies and received faxes. • Try changing the print contrast setting to LIGHT (see page 16). 9.
all.book Page 90 Tuesday, July 15, 2003 9:53 AM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 73 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all.book Page 91 Tuesday, July 15, 2003 9:53 AM INCORRECT FILM/ CHECK FILM The wrong type of imaging film is loaded in the machine. Printing is not possible. The machine can only print when SHARP UX-9CR imaging film is loaded. LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 86. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full.
all.book Page 92 Tuesday, July 15, 2003 9:53 AM Messages and Signals PRINT HEAD FAIL/ YOU NEED SERVICE (alternating messages) The print head has failed and requires service. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call.
all.book Page 93 Tuesday, July 15, 2003 9:53 AM Clearing Paper Jams Clearing Paper Jams If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/MEMORY . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism. 1 Press ➊ and slowly open the operation panel until it is half open.
all.book Page 94 Tuesday, July 15, 2003 9:53 AM Clearing Paper Jams 4 Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 2 3 94 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all.book Page 95 Tuesday, July 15, 2003 9:53 AM Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 01-JAN 10:30 TEL/FAX A.M. RESOLUTION/ RECEPTION MODE Place your document (up to 10 pages) face down in the document feeder. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. FAX mode: The fax machine automatically answers and receives faxes. Normal Dialling 1.
all.book Page 96 Tuesday, July 15, 2003 9:53 AM Index A H A.M.
all.book Page 97 Tuesday, July 15, 2003 9:53 AM Index P Ringer volume, 24 Paper jams, clearing, 93-94 Paper tray extension, 12 Paper, loading, 15 Polling, 78 Power cord, 10 Print contrast setting, 16 Print head, cleaning, 83-84 Priority Call, 75 Pseudo Ring Duration, 60 S R Reception mode A.M.
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all.book Page 99 Tuesday, July 15, 2003 9:53 AM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 100 Tuesday, July 15, 2003 9:53 AM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ............................
all.book Page 85 Tuesday, July 15, 2003 9:53 AM SHARP ELECTRONICS (UK) LTD.
