UX-40 / UX-60 MODEL UX-84 UX-60 FACSIMILE FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Printing Reports and Lists 9. Maintenance 10.
all-UX84H.book Page 1 Wednesday, July 5, 2000 8:48 AM MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
all-UX84H.book Page 1 Wednesday, July 5, 2000 8:48 AM The equipment has been approved in accordance with Council Decision 98/482/EC and 1999/303/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.
all-UX84H.book Page 2 Wednesday, July 5, 2000 8:48 AM Quick Reference Guide Entering Your Name and Number 1. Press: FUNCTION Setting the Date and Time 1. Press: FUNCTION 3 3 Display shows: DATE & TIME SET Display shows: OWN NUMBER SET 2. Press: 2. Press: START/ MEMORY START/ MEMORY 3. Enter two digits for the day (01 to 31). 3. Enter your fax number (max. of 20 digits) by pressing the number keys. • To insert a space between digits, press the # key. To enter “+”, press the * key.
all-UX84H.book Page 3 Wednesday, July 5, 2000 8:48 AM Quick Reference Guide Sending Faxes FAX mode: The fax machine automatically answers on the set number of rings and receives the incoming document. Place your document (up to 5 pages) face down in the document feeder. TEL mode: Beep START/ MEMORY Normal Dialling 1. Lift the handset or press SPEAKER RECEIVING 2. Dial the fax number. 3. Wait for the reception tone (if a person answers, ask them to press their Start key). 4.
all-UX84H.book Page 4 Wednesday, July 5, 2000 8:48 AM Introduction Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 5 numbers Speed Dialling: 35 numbers Memory size Approximately 20 average pages (based on ITU-T test chart #1) with no messages recorded, or up to 24 minutes of voice messages (including OGMs) with no documents in memory.
all-UX84H.book Page 5 Wednesday, July 5, 2000 8:48 AM Display 16-digit LCD display Compression scheme MR, MH, Sharp (H2) Applicable telephone line Public switched telephone network / PBX Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm Effective scanning width 210 mm max. Effective printing width 210 mm max.
all-UX84H.book Page 6 Wednesday, July 5, 2000 8:48 AM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all-UX84H.book Page 7 Wednesday, July 5, 2000 8:48 AM • Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. • Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. • Never install telephone wiring during a lightning storm.
all-UX84H.book Page 8 Wednesday, July 5, 2000 8:48 AM Table of Contents Quick Reference Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all-UX84H.book Page 9 Wednesday, July 5, 2000 8:48 AM 4. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using TEL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 82 83 85 89 5. Making Copies . . . .
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Page 11 Wednesday, July 5, 2000 8:48 AM 1. Installation all-UX84H.book 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Handset Handset lead Fax paper (Sample roll) If any are missing, contact your dealer or retailer.
all-UX84H.book Page 12 Wednesday, July 5, 2000 8:48 AM A Look at the Operation Panel A Look at the Operation Panel 3 1 2 4 5 TEL 6 7 8 9 10 11 FAX TEL/FAX A.M.
Page 13 Wednesday, July 5, 2000 8:48 AM A Look at the Operation Panel 7 FUNCTION key Press this key to select various special functions. 8 VOLUME key Press this key to adjust the volume of the speaker when the SPEAKER key has been pressed, the volume of the ringer at all other times. 9 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.
all-UX84H.book Page 14 Wednesday, July 5, 2000 8:48 AM 16 SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. 17 SEARCH/R key Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call. The key can also be used to review calls when Caller ID is in use.
Page 15 Wednesday, July 5, 2000 8:48 AM Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area in front of the machine clear to allow received documents to exit the machine.
all-UX84H.book Page 16 Wednesday, July 5, 2000 8:48 AM Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset lead are identical, so they will go into either socket. Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
Page 17 Wednesday, July 5, 2000 8:48 AM Connections Removing the packing paper 1 Grasp the finger hold and pull up to open the operation panel. 2 Flip up the front paper guide. 3 Remove the tape from the cutter unit. 4 Flip down the front paper guide and then close the operation panel. Note: Do not peel off or bend this strip of film. 17 1. Installation all-UX84H.
all-UX84H.book Page 18 Wednesday, July 5, 2000 8:48 AM Connections Connecting the power lead Plug the power lead into a 230 V, 50 Hz, earthed (3-prong) AC outlet. Caution: The mains outlet (socket-outlet) should be installed near the equipment and be easily accessible. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.
Page 19 Wednesday, July 5, 2000 8:48 AM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE SEL. T TE LI L. NE Attaching the original document support Attach the original document support as shown below. 19 1. Installation all-UX84H.
all-UX84H.book Page 20 Wednesday, July 5, 2000 8:48 AM Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket using the optional extension telephone socket adapter. • Note for Eire: The adapter is not necessary. Insert the plug of the extension phone line directly into the TEL. SET socket. 20 TE SEL. T T EL LIN .
Page 21 Wednesday, July 5, 2000 8:48 AM Loading the Thermal Paper Loading the Thermal Paper Your fax machine prints incoming faxes on a special kind of paper called thermal paper. 1 Grasp the finger hold as shown and pull up to open the operation panel. 2 Flip up the front paper guide. The fax machine’s print head creates text and images by applying heat to the thermal paper. Press the knob to make sure the front side of the metal guide is down. 21 1. Installation all-UX84H.
all-UX84H.book Page 22 Wednesday, July 5, 2000 8:48 AM Loading the Thermal Paper 3 Unwrap the roll of thermal paper and place it in the compartment. YES NO! ♦ Important: The roll must be placed so that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed incorrectly, the paper will come out blank after printing.) 4 22 Insert the leading edge of the paper into the slot as shown.
Page 23 Wednesday, July 5, 2000 8:48 AM Loading the Thermal Paper 5 Make sure the paper comes out straight, and then flip down the paper guide. 6 Close the operation panel, making sure it clicks into place. • A short length of the paper will be cut off. Click! 23 1. Installation all-UX84H.
all-UX84H.book Page 24 Wednesday, July 5, 2000 8:48 AM Loading the Thermal Paper Replacing the thermal paper When the paper runs out, OUT OF PAPER will appear in the display. Copying will no longer be possible but reception can continue until the document memory becomes full, at which point further reception will not be possible until new paper is loaded. To replace the paper first take out the roll, then load the new roll as described above.
Page 25 Wednesday, July 5, 2000 8:48 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax machine, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. 3 key TEL FAX TEL /FAX A.M.
all-UX84H.book Page 26 Wednesday, July 5, 2000 8:48 AM Entering Your Name and Fax Number 2 Press the # key twice. The display will show: OWN NUMBER SET 3 Press the START/MEMORY key. The display will show: START/ MEMORY ENTER FAX # 4 Enter your fax number by pressing the number keys (max. of 20 digits). • To insert a space between digits, press the # key. To enter a “+”, press the * key. • If you make a mistake, press the SPEED DIAL key to backspace and clear the mistake.
Page 27 Wednesday, July 5, 2000 8:48 AM Entering Your Name and Fax Number 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. SPEAKER Example: SHARP = 77777 444 22 7777 77 SPACE = J= T= A= K= U= B= L= V= M= W= N= X= O= Y= P= Z= C= D= E= F= G= Q= H= R= I= S= ♦ To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
all-UX84H.book Page 28 Wednesday, July 5, 2000 8:48 AM Entering Your Name and Fax Number 7 Press the START/MEMORY key. The display will show: START/ MEMORY STORED 8 28 Press the STOP key to return to the date and time display.
Page 29 Wednesday, July 5, 2000 8:48 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. 3 key TEL FAX TEL /FAX A.M.
all-UX84H.book Page 30 Wednesday, July 5, 2000 8:48 AM Setting the Date and Time 3 Press the START/MEMORY key. START/ MEMORY • The currently set date will appear in the display. 4 Enter a two-digit number for the day (“01” to “31”). 0 • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake and then enter the correct number. 5 5 Example: the 5th Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).
Page 31 Wednesday, July 5, 2000 8:48 AM Setting the Date and Time 8 Press the START/MEMORY key to start the clock. START/ MEMORY The display will show: STORE JUNK # 9 Press the STOP key to return to the date and time display. STOP Note: This fax machine is Year 2000 compliant. 31 1. Installation all-UX84H.
all-UX84H.book Page 32 Wednesday, July 5, 2000 8:48 AM Setting the Reception Mode Setting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes.
Page 33 Wednesday, July 5, 2000 8:48 AM Setting the Reception Mode Setting the reception mode 1 Make sure the document feeder is empty. 2 Press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to the desired mode. No document TEL FAX TEL /FAX A.M.
all-UX84H.book Page 34 Wednesday, July 5, 2000 8:48 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and the ringer using the VOLUME key. TEL VOLUME key FAX TEL /FAX A.M. REC/MEMO REPEAT PLAY/SKIP A B C D ABC DELETE E/ POLL 1 START/ MEMORY COPY/ HELP GHI FUNCTION PQRS 7 MNO 5 4 RESOLUTION/ RECEPTION MODE 3 JKL VOLUME STOP DEF 2 6 WXYZ TUV 8 SYMBOLS 0 9 SPEED DIAL REDIAL SEARCH R SPEAKER Speaker 1 Press the SPEAKER key.
Page 35 Wednesday, July 5, 2000 8:48 AM Volume Adjustment Ringer 1 Press the VOLUME key to select the desired volume. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) VOLUME The display will show: RINGER: MIDDLE RINGER: HIGH RINGER : OFF OK? RINGER: LOW 2 If you want to turn off the ringer, continue to press the VOLUME key until RINGER: OFF OK? appears in the display, and then press the START/MEMORY key.
all-UX84H.book Page 36 Wednesday, July 5, 2000 8:48 AM 2. Using the Answering Machine The UX-84's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out. The UX-84 can store up to 24 minutes of voice messages (including OGMs) with no documents in memory.
all-UX84H.book Page 37 Wednesday, July 5, 2000 8:48 AM Recording an Outgoing Message Press the START/MEMORY key. 4 Press 1 to select GENERAL. (If you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.) 5 START/ MEMORY GENERAL TRANSFER 1 or 2 Pick up the handset, press the START/MEMORY key, and speak into the handset. START/ MEMORY • The outgoing message can be up to 60 seconds long.
all-UX84H.book Page 38 Wednesday, July 5, 2000 8:48 AM Recording an Outgoing Message To listen to or erase an outgoing message To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/ SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased.
all-UX84H.book Page 39 Wednesday, July 5, 2000 8:48 AM Operating the Answering Machine Operating the Answering Machine 2. Answering Machine Activating the answering machine Activate the answering machine before you go out as follows: Press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to A.M.. RESOLUTION/ RECEPTION MODE • The outgoing message will play (you can stop playback by pressing the STOP key). TEL • It will not be possible to set the reception mode to A.M.
all-UX84H.book Page 40 Wednesday, July 5, 2000 8:48 AM Operating the Answering Machine Listening to received messages When you return, the display will show the number of messages recorded. Listen to the messages as follows: 1 Press the PLAY/SKIP key. • If you only want to listen to new messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds. 2 PLAY/SKIP The messages will play.
all-UX84H.book Page 41 Wednesday, July 5, 2000 8:48 AM Operating the Answering Machine Erasing received messages • Erasing all messages: To erase all messages, press and hold down the DELETE key for at least 2 seconds. 2. Answering Machine It is important to erase received messages after you listen to them to ensure that the memory does not become full. DELETE • Erasing a single message: To erase only a single message, press the DELETE key while the message is being played.
all-UX84H.book Page 42 Wednesday, July 5, 2000 8:48 AM Operating the Answering Machine Date and time of ICMs You can check the date and time of your received messages by pressing the panel keys as shown below. ♦ The dates and times are also shown in the Message List, which can be printed out as described in Chapter 8. 1 Press these keys: FUNCTION 0 The display will show: A.M. SETTINGS 2 Press these keys: The display will show: ICM CONFIRMATION 3 Press the START/MEMORY key.
all-UX84H.book Page 43 Wednesday, July 5, 2000 8:48 AM Optional Answering Machine Settings Optional Answering Machine Settings Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
all-UX84H.book Page 44 Wednesday, July 5, 2000 8:48 AM Optional Answering Machine Settings Fax reception on A.M. failure If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens: ♦ Automatic fax reception NO: The UX-84 will answer after 20 rings, after which it will wait to receive a remote command.
all-UX84H.book Page 45 Wednesday, July 5, 2000 8:48 AM 3 Press 1 to turn automatic fax reception on, or 2 to turn it off. 4 Press the STOP key. 1 or 2 STOP Calling Party Control detection When a caller hangs up, your local telephone exchange will issue a signal called a Calling Party Control (CPC) signal via the telephone line.
all-UX84H.book Page 46 Wednesday, July 5, 2000 8:48 AM Optional Answering Machine Settings 3 Press "1" to turn CPC detection on, or "2" to turn it off. 4 Press the STOP key. 1 2 or STOP OGM only mode If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.
all-UX84H.book Page 47 Wednesday, July 5, 2000 8:48 AM Transfer Function The Transfer function is used to make the UX-84 automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location. When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", your remote code number, and "#".
all-UX84H.book Page 48 Wednesday, July 5, 2000 8:48 AM Transfer Function 3 Press the START/MEMORY key. 4 Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys. 5 5 START/ MEMORY 5 1 2 3 4 (Example) • To insert a pause between any two digits of the number, press the REDIAL key. 5 Press the START/MEMORY key and then the STOP key.
all-UX84H.book Page 49 Wednesday, July 5, 2000 8:48 AM Transfer Function 1 Press these keys: FUNCTION 2. Answering Machine Turning the Transfer function on and off 0 The display will show: A.M. SETTINGS 2 Press these keys: The display will show: TRANSFER FUNC 3 Press 1 to turn the Transfer function on, or 2 to turn it off. 4 Press the STOP key.
all-UX84H.book Page 50 Wednesday, July 5, 2000 8:48 AM Override Ringing Override Ringing This function allows selected callers using a tone dial telephone to override the answering machine's outgoing message and cause the UX-84 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
all-UX84H.book Page 51 Wednesday, July 5, 2000 8:48 AM Override Ringing Overriding the answering machine 1 2. Answering Machine Your callers should follow the steps below to override the answering machine. Your caller calls the UX-84 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone. • The caller will hear a short beep, and the outgoing message will stop.
all-UX84H.book Page 52 Wednesday, July 5, 2000 8:48 AM Remote Operations Remote Operations You can call the UX-84 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine.
all-UX84H.book Page 53 Wednesday, July 5, 2000 8:48 AM Remote Operations When you call the UX-84 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.
all-UX84H.book Page 54 Wednesday, July 5, 2000 8:48 AM Remote Operations Retrieving your messages Note: You can also access the UX-84 for remote operation when the reception mode is set to FAX. In this case, call the UX-84 and press the "#" key immediately after it answers, then continue from Step 2 below. 1 Call the UX-84 from a touch-tone telephone. Immediately upon answer, press the "#" key on the telephone. • You will hear a short beep.
all-UX84H.book Page 55 Wednesday, July 5, 2000 8:48 AM Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message. 2 • Skip forward: To skip forward to the next message, press "5" and "#" on the telephone.
all-UX84H.book Page 56 Wednesday, July 5, 2000 8:48 AM Remote Operations • Repeat playback: To listen to your messages again, press "7" and "#". 7 • Perform other operations: You can enter any of the commands described in the following section, Other remote operations. • Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them.
all-UX84H.book Page 57 Wednesday, July 5, 2000 8:48 AM Remote Operations After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.
all-UX84H.book Page 58 Wednesday, July 5, 2000 8:48 AM Remote Operations 2 When you hear a short beep, speak into the telephone to record the new message. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back. Turning the Transfer function on or off To turn Transfer on: Press "9", "1", and "#" on the telephone.
all-UX84H.book Page 59 Wednesday, July 5, 2000 8:48 AM Remote Operations 1 Press "9", "3", and "#" on the telephone. 2 When you hear a short beep, speak into the telephone to record the new message. 9 2. Answering Machine Recording a new transfer message 3 • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all-UX84H.book Page 60 Wednesday, July 5, 2000 8:48 AM Remote Operations OGM only mode To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received). To turn off OGM only mode, press "1", "2", and "#".
all-UX84H.book Page 61 Wednesday, July 5, 2000 8:48 AM 3. Sending Documents Transmittable Documents Size and weight 3. Sending Documents The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all-UX84H.book Page 62 Wednesday, July 5, 2000 8:48 AM Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 5 mm Letters in the shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
all-UX84H.book Page 63 Wednesday, July 5, 2000 8:48 AM Loading the Document Loading the Document ♦ If you need to send or copy more than 5 pages, place the additional pages (up to the maximum allowed) gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
all-UX84H.book Page 64 Wednesday, July 5, 2000 8:48 AM Loading the Document 3 Adjust the resolution and/or contrast settings (if desired) as explained in the section Resolution and Contrast on the following pages, then dial the receiving machine as explained in Sending a Fax by Normal Dialling later in this chapter. RESOLUTION/ RECEPTION MODE Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.
all-UX84H.book Page 65 Wednesday, July 5, 2000 8:48 AM Loading the Document Remove the document. 3 Close the operation panel. 3. Sending Documents 2 • Press down on both front corners of the panel to make sure it clicks into place.
all-UX84H.book Page 66 Wednesday, July 5, 2000 8:48 AM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the resolution and/or contrast each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending and copying a document.
all-UX84H.book Page 67 Wednesday, July 5, 2000 8:48 AM Adjusting the Resolution and Contrast 1 Load the document(s). 2 Press the RESOLUTION/ RECEPTION MODE key one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear. RESOLUTION/ RECEPTION MODE 3.
all-UX84H.book Page 68 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.
all-UX84H.book Page 69 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep 5 When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. 3.
all-UX84H.book Page 70 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. Forty Speed Dial numbers are available.
all-UX84H.book Page 71 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling 1 Press these keys: FUNCTION 3 The display will alternately show: 3. Sending Documents FAX/TEL # MODE 1=SET,2=CLEAR 2 Press the 1 key to select SET. 1 The display will alternately show: FAX/TEL # SET ENTER SPEED # 3 4 Enter a two-digit Speed Dial number by pressing the number keys (01 to 05 for Rapid Key Dialling, 06 to 40 for Speed Dialling).
all-UX84H.book Page 72 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling 5 Press the START/MEMORY key. 6 Enter the name of the party by pressing the number keys as shown below. (If you don’t want to enter a name, go directly to Step 7.) START/ MEMORY SPACE = J= T= A= K= U= B= L= V= M= W= N= X= O= Y= P= Z= C= D= E= F= G= Q= H= R= I= S= Example: SHARP = 77777 444 22 7777 SPEAKER 77 ♦ To clear a mistake, press the SPEED DIAL key.
all-UX84H.book Page 73 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling 8 Return to Step 3 to store another number, or press the STOP key to return to the date and time display. STOP Step 3 or Chain Dialling for area and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling on page 92.
all-UX84H.book Page 74 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling 2 Press 2 to select CLEAR. 3 Enter the Speed Dial number that you want to clear by pressing the number keys. 4 Press the START/MEMORY key. 5 Return to Step 3 to clear another number, or press the STOP key to return to the date and time display. 2 0 1 (Example) START/ MEMORY STOP Step 3 or Making changes To make changes in a number previously stored, repeat the programming procedure.
all-UX84H.book Page 75 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key. Load the document(s). 3. Sending Documents 1 The display will show: READY TO SEND • Set the resolution and/or contrast if desired.
all-UX84H.book Page 76 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION/ RECEPTION MODE 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys. • To enter numbers 1 through 9, first enter 0 and then the number.
all-UX84H.book Page 77 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s). 3. Sending Documents 1 The display will show: READY TO SEND RESOLUTION/ RECEPTION MODE • Set the resolution and/or contrast if desired.
all-UX84H.book Page 78 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START/MEMORY key. 1 Load the document(s).
all-UX84H.book Page 79 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling 4 Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 5 Press the START/MEMORY key. The document will be automatically transmitted once the connection is established. 3.
all-UX84H.book Page 80 Wednesday, July 5, 2000 8:48 AM Sending a Fax by Automatic Dialling Transaction Report The Transaction Report is printed automatically after you send or receive a fax to allow you to check whether the transaction was successful. Your fax machine is set at the factory to print the report after each transmission. To change the condition under which the report is printed, follow the steps below. ♦ The Transaction Report cannot be printed on demand.
all-UX84H.book Page 81 Wednesday, July 5, 2000 8:48 AM Explanation of headings SENDER/ RECEIVER The fax number of the other machine involved in the transaction. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal. P.FAIL - A power failure occurred. If you have power and the problem persists, try a different outlet.
all-UX84H.book Page 82 Wednesday, July 5, 2000 8:48 AM 4. Receiving Documents Using TEL/FAX Mode Press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to TEL/FAX. RESOLUTION RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all-UX84H.book Page 83 Wednesday, July 5, 2000 8:48 AM Using FAX Mode Using FAX Mode To select FAX mode, press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to FAX. TEL FAX 4. Receiving Documents RESOLUTION RECEPTION MODE TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all-UX84H.book Page 84 Wednesday, July 5, 2000 8:48 AM Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX modes. Any number from 2 to 5 can be selected. 1 Press these keys: The display will show: FUNCTION 4 NUMBER OF RINGS ENTER (2-5) (2) 2 Enter the desired number of rings (any number from 2 to 5).
all-UX84H.book Page 85 Wednesday, July 5, 2000 8:48 AM Using TEL Reception Mode Using TEL Reception Mode To select TEL mode, press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to TEL. RESOLUTION RECEPTION MODE FAX TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 When the fax machine rings, pick up the handset.
all-UX84H.book Page 86 Wednesday, July 5, 2000 8:48 AM Using TEL Reception Mode 3 If the other party first speaks with you and then wants to send a fax, press the START/MEMORY key after speaking. (Press your START/ MEMORY key before the sender presses their Start key.) • When RECEIVING appears in the display, hang up. START/ MEMORY RECEIVING Answering with an extension phone 1 Answer the extension phone when it rings.
all-UX84H.book Page 87 Wednesday, July 5, 2000 8:48 AM Using TEL Reception Mode 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). When you hear a pronounced tone, hang up. 5 Comments: 4. Receiving Documents ♦ Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder.
all-UX84H.book Page 88 Wednesday, July 5, 2000 8:48 AM Using TEL Reception Mode 3 STOP Press the STOP key to return to the date and time display. Fax Signal Receive Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call on your fax or an extension phone.
all-UX84H.book Page 89 Wednesday, July 5, 2000 8:48 AM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible (such as when your fax runs out of paper or the paper jamed), incoming faxes will be received in to memory. When the memory is full, no further reception will be possible until the receording paper is replaced or the jam is removed. 4.
all-UX84H.book Page 90 Wednesday, July 5, 2000 8:48 AM 5. Making Copies Your fax machine can also be used to make copies. ♦ You can use this function to make a sample copy of a document before faxing to see if the resolution or contrast needs adjustment. 1 Load the document. The display will show: READY TO SEND • If desired, adjust the resolution and/ or contrast. RESOLUTION RECEPTION MODE 2 Press the COPY/HELP key.
all-UX84H.book Page 91 Wednesday, July 5, 2000 8:48 AM 6. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦ This equipment is not designed for making emergency telephony calls when the power fails. Alternative arrangements should be made for access to emergency service. 2 Pick up the handset or press the SPEAKER key. Listen for the dial tone.
all-UX84H.book Page 92 Wednesday, July 5, 2000 8:48 AM Making Telephone Calls Comments: ♦ While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. ♦ The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation.
all-UX84H.book Page 93 Wednesday, July 5, 2000 8:48 AM Making Telephone Calls PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance. Note: The recall method on the fax machine is TBR.
all-UX84H.book Page 94 Wednesday, July 5, 2000 8:48 AM Making Telephone Calls Transferring calls 1 2 During the telephone conversation, press the SEARCH/R key. This puts the other party on hold. When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred. • If the other party does not answer, press the SEARCH/R key again to return to the original caller.
all-UX84H.book Page 95 Wednesday, July 5, 2000 8:48 AM 7. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and/or the number of the caller while the fax rings. Caller-ID may not function if the machine is connected to a PBX. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company.
all-UX84H.book Page 96 Wednesday, July 5, 2000 8:48 AM Caller ID 3 Press 1 to turn on Caller ID, or 2 to turn it off. The display will show: YES 1 NO or NUMBER OF RINGS 4 96 Press the STOP key to return to the date and time display.
all-UX84H.book Page 97 Wednesday, July 5, 2000 8:48 AM Caller ID How Caller ID operates When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.
all-UX84H.book Page 98 Wednesday, July 5, 2000 8:48 AM Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the number (and name, if programmed) of each caller, in the Caller ID List. ♦ After you have received 20 calls, each new call will delete the oldest call.
all-UX84H.book Page 99 Wednesday, July 5, 2000 8:48 AM Caller ID • If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialling will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.) 4 Press the STOP key when you have finished viewing the list. STOP To delete calls from the Caller ID list If you want to delete a single call from the caller list, press the 0 key while the call appears in the display.
all-UX84H.book Page 100 Wednesday, July 5, 2000 8:48 AM Caller ID 2 Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.) 3 Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). 4 Press the START/MEMORY key and then the STOP key.
all-UX84H.book Page 101 Wednesday, July 5, 2000 8:48 AM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, enter the fax numbers from which you do not want to receive faxes as shown below. ♦ Up to five numbers can be entered in the Anti Junk Number List.
all-UX84H.book Page 102 Wednesday, July 5, 2000 8:48 AM Blocking Reception of Unwanted Faxes 3 4 Press 1 to enter a number in the Anti Junk Number List, or 2 to clear a number from the list. SET CLEAR 1 2 or Entering: Enter a 1-digit number from “1” to “5” with the numeric keys. This number identifies the fax number that you will enter in the next step. 1 (Example) Clearing: Enter the 1-digit number that identifies the fax number you want to clear, and go to Step 6. 5 Enter the fax number.
all-UX84H.book Page 103 Wednesday, July 5, 2000 8:48 AM Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document. After transmission, the document will be cleared from memory.
all-UX84H.book Page 104 Wednesday, July 5, 2000 8:48 AM Sending Documents From Memory 3 Enter the number of the receiving machine using one of the following methods: A B C D E/ POLL (Example) • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number. • Enter a full telephone number by pressing the number keys. 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/ MEMORY • The document will be scanned and stored in memory.
all-UX84H.book Page 105 Wednesday, July 5, 2000 8:48 AM Broadcasting Broadcasting This function allows you to send the same document to as many as 10 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s).
all-UX84H.book Page 106 Wednesday, July 5, 2000 8:48 AM Broadcasting 4 Press the START/MEMORY key. • Set the resolution and/or contrast if desired. 5 Press the START/MEMORY key. Transmission will begin. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.
all-UX84H.book Page 107 Wednesday, July 5, 2000 8:48 AM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. To use the polling function, you must first set Rapid Key E/POLL for use as a polling key.
all-UX84H.book Page 108 Wednesday, July 5, 2000 8:48 AM Polling (Requesting a Fax Transmission) Requesting transmission Note: A Rapid Key can only be used for polling if you lift the handset or press the SPEAKER key before pressing the Rapid Key. 1 Dial the fax machine you want to poll using one of the following methods: ABC • Pick up the handset (or press the SPEAKER key) and press a Rapid Key or dial the full number. Wait for the fax answerback tone.
all-UX84H.book Page 109 Wednesday, July 5, 2000 8:48 AM Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your fax, press the RESOLUTION/ RECEPTION MODE key to set the reception mode to FAX , TEL/ FAX or A.M. and load the document(s). Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your fax is on polling standby.
all-UX84H.book Page 110 Wednesday, July 5, 2000 8:48 AM Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. (Enter each number as it is programmed in the calling party’s machine, not the Caller ID number.) 1 Press these keys: FUNCTION 3 The display will show: PASSCODE # MODE 2 3 4 SET Press 1 to store a number, or 2 to clear a number. Enter the fax number.
Page 111 Wednesday, July 5, 2000 8:48 AM 8. Printing Lists all-UX84H.book 8. Printing Lists You can print the Telephone Number List showing the fax/telephone numbers you have stored for automatic dialling, and the Anti Junk Number List showing the numbers you are blocking. To print a list, follow the steps below. 1 Press the FUNCTION key and 2. FUNCTION The display will show: 2 LISTING MODE 2 Press the * key or # key until the desired list appears in the display.
all-UX84H.book Page 112 Wednesday, July 5, 2000 8:48 AM Printing Lists Passcode List This list shows setting made for polling security, your name and fax/ telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT) Anti Junk Number List This list shows the numbers from which reception is not allowed.
all-UX84H.book Page 113 Wednesday, July 5, 2000 8:48 AM 8. Printing Lists Printing Lists A.M. Program List This list shows the settings and codes programmed for the answering machine. Message List This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM, memo, or 2-way).
all-UX84H.book Page 114 Wednesday, July 5, 2000 8:48 AM 9. Maintenance Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Grasp the finger hold and pull up to open the operation panel. 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass and rollers with a cotton pad.
Page 115 Wednesday, July 5, 2000 8:48 AM 4 Flip down the green levers on each side of the white roller. 5 Flip up the front paper guide and wipe the black roller under it. 6 Flip down the front paper guide. 7 Close the operation panel. 9. Maintenance all-UX84H.book • Press down on both front corners of the panel to make sure it clicks into place. Cleaning the housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner.
