MODEL UX-A450 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. Installation Using the Answering Machine Sending Faxes Receiving Faxes Making Copies Special Functions Printing Lists Maintenance Troubleshooting IMPORTANT PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE. PLEASE DO NOT THROW IT AWAY. IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP FACSIMILE IN THIS BOX. THANK YOU FOR YOUR ASSISTANCE.
all.book Page 1 Wednesday, January 30, 2002 2:32 PM MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
all.book Page 1 Wednesday, January 30, 2002 2:32 PM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling 30 numbers Imaging film Initial starter roll (included with machine): 10 m (approx. 30 A4 pages) Replacement roll (not included): UX-6CR 50 m (one roll yields approx. 150 A4 pages) Memory size* 448 KB (approx.
all.book Page 2 Wednesday, January 30, 2002 Paper tray capacity (60 to 80-g/m2 paper) 2:32 PM Approx.
all.book Page 3 Wednesday, January 30, 2002 2:32 PM Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.
all.book Page 4 Wednesday, January 30, 2002 2:32 PM Table of Contents A Look at the Operation Panel 6 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 5 Wednesday, January 30, 2002 2:32 PM Table of Contents 5. Making Copies 67 6. Special Functions 69 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 69 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 74 Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 75 PBX operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 7. Printing Lists 77 8.
all.book Page 6 Wednesday, January 30, 2002 2:32 PM A Look at the Operation Panel 1 2 3 4 5 REC/ MEMO 1 PLAY GHI TEL/FAX A.M. A RESOLUTION/ REDIAL RECEPTION MODE COPY/HELP START/MEMORY FUNCTION 8 JKL PQRS 5 7 6 WXYZ 8 9 0 D OW N 9 10 11 12 3 MNO TUV R POLL 7 2 4 Z STOP DEF ABC UP TEL FAX 6 13 14 REPEAT SKIP 15 16 DELETE 17 1 Display This displays messages and prompts to help you operate the machine.
all.book Page 7 Wednesday, January 30, 2002 2:32 PM 8 COPY/HELP/POLL key When a document is in the feeder, press this key to make a copy of a document. When a document is not in the feeder, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. This key is also used after dialling to poll (request fax transmission from) another machine. 9 START/MEMORY key Press this key after dialling to begin fax transmission.
all.book Page 8 Wednesday, January 30, 2002 2:32 PM Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press or (the volume reverts to the lowest setting each time the handset is replaced). Note that the speaker cannot be used for speaking; it is only for listening.
all.book Page 9 Wednesday, January 30, 2002 2:32 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Extension telephone adapter Paper tray Paper tray extension Operation manual Gears (2) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight.
all.book Page 10 Wednesday, January 30, 2002 2:32 PM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
2:32 PM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE Be sure to insert the line into the TEL. LINE socket. Do not insert it into the TEL. SET socket! Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company.
all.book Page 12 Wednesday, January 30, 2002 2:32 PM Connections Attach the paper tray and paper tray extension Attach the paper tray and paper tray extension. Click! Insert horizontally and rotate up Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. 1 Remove the seal covering the TEL. SET socket. TE L.
2:32 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4-size pages. 1 When replacing the film, use a roll of Sharp UX6CR imaging film. One roll can print about 150 A4-size pages.
all.book Page 14 Wednesday, January 30, 2002 2:32 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print compartment. 2 slots Fit ends of rolls onto hubs Thick roll to rear 14 7 Rotate the front gear as shown until the film is taut.
2:32 PM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN. • If paper remains in the tray, take it out and combine it into a single stack with the new paper.
all.book Page 16 Wednesday, January 30, 2002 2:32 PM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT or DARK. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNCTION NORMAL: 5 16 Press STOP once and 1 once. Display: twice.
2:32 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 START/MEMORY 1 Press FUNCTION once and FUNCTION 3 times. Display: ENTRY MODE 2 Press once. 3 Press once. OWN NUMBER SET ENTER FAX # 17 1.
all.book Page 18 Wednesday, January 30, 2002 2:32 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press START/MEMORY . To enter a “+”, press . . 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. to enter the fax number in memory.
2:32 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 START/MEMORY FUNCTION 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNCTION once and Example: the 5th 3 times. Display: once.
all.book Page 20 Wednesday, January 30, 2002 2:32 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 2 0 The currently set time appears (example): 2 0 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 20 DATE 05-01-2002 1 Enter the year (four digits).
2:32 PM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.
all.book Page 22 Wednesday, January 30, 2002 2:32 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press 2 Press • Press 22 or until the display shows the desired volume level. again to turn off the speaker.
2:32 PM Volume Adjustment Ringer 1 Press or . Display: (Make sure has not been pressed and a document is not loaded in the feeder.) RINGER: HIGH • The ringer will ring once at the selected RINGER: MIDDLE level, then the date and time will reappear in the display. RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ?, press START/MEMORY . Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off. 23 1. Installation all.
all.book Page 24 Wednesday, January 30, 2002 2:32 PM Flash Select Setting for PBX Flash Select Setting for PBX Note: This setting is normally only used in Germany. In other countries, you can try changing the setting if you encounter difficulty with the default setting.
all.book Page 25 Wednesday, January 30, 2002 2:32 PM 2. Using the Answering Machine 2. Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.
all.book Page 26 Wednesday, January 30, 2002 2:32 PM Operating the Answering Machine 4 Press START/MEMORY and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY .
all.book Page 27 Wednesday, January 30, 2002 2:32 PM Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M.
all.book Page 28 Wednesday, January 30, 2002 2:32 PM Operating the Answering Machine Listening to received messages When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages. 1 Press PLAY . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 PLAY down for at least two seconds. The messages will play.
all.book Page 29 Wednesday, January 30, 2002 2:32 PM Operating the Answering Machine It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press FUNCTION , , and DELETE then START/MEMORY . ♦ Erasing a single message: To erase a single message, press DELETE while the message is being played. Recording memos You can record memos for yourself and other users of the machine.
all.book Page 30 Wednesday, January 30, 2002 2:32 PM Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. 1 Press FUNCTION once and Display: once. A.M.
all.book Page 31 Wednesday, January 30, 2002 2:32 PM Optional Answering Machine Settings allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 37). Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows: 1 Press FUNCTION once and once. Display: A.M.
all.book Page 32 Wednesday, January 30, 2002 2:32 PM Transfer Function 3 Press 4 Press 1 or to turn it off. 5 2 Press . 1=YES, 2=NO to turn on OGM only mode, STOP The display briefly shows your selection, then: TOLL SAVER to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 33 Wednesday, January 30, 2002 2:32 PM Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/MEMORY STOP FUNCTION . 2. Answering Machine 4 . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 34 Wednesday, January 30, 2002 2:32 PM Transfer Function 4 Press START/MEMORY and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP .
all.book Page 35 Wednesday, January 30, 2002 2:32 PM 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 37), . The machine will play back your messages. • You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 37).
all.book Page 36 Wednesday, January 30, 2002 2:32 PM Override Ringing 2 Press 3 Press 4 Press the number keys to enter a 3-digit override code. 5 Press to store the override code, and then the date and time display. once and 3 times. OVERRIDE CODE . START/MEMORY STOP to return to Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a tone dial telephone.
all.book Page 37 Wednesday, January 30, 2002 2:32 PM Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 38 Wednesday, January 30, 2002 2:32 PM Remote Operations 1 Press FUNCTION once and once. Display: A.M. SETTING 2 Press once. TOLL SAVER 3 Press once. 1=YES, 2=NO 4 Press 1 to turn on the Toll Saver function, or 5 Press STOP 2 to turn it off. The display briefly shows your selection, then: RECORDING TIME to return to the date and time display. Retrieving your messages 1 Call the machine from a tone dial telephone.
all.book Page 39 Wednesday, January 30, 2002 2:32 PM Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press 2 and during the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press 5 and on the telephone. • Stop: To stop playback, press 0 and on the telephone.
all.book Page 40 Wednesday, January 30, 2002 2:32 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps.
all.book Page 41 Wednesday, January 30, 2002 2:32 PM Remote Operations 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 4 and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back. Turning the Transfer function on or off To turn Transfer on: Press 9 , 1 , and on the telephone.
all.book Page 42 Wednesday, January 30, 2002 2:32 PM Remote Operations Recording a new transfer message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 43 Wednesday, January 30, 2002 2:32 PM 3. Sending Faxes Transmittable Documents Size and weight Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size Maximum size Maximum size 210 mm 148 mm 210 mm 148 mm 3. Sending Faxes The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all.book Page 44 Wednesday, January 30, 2002 2:32 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 45 Wednesday, January 30, 2002 2:32 PM Adjusting the Resolution and Contrast Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 47. 3. Sending Faxes 3 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD and the default contrast setting is AUTO.
all.book Page 46 Wednesday, January 30, 2002 2:32 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 47 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 48 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. 5 When you hear the fax tone, press used it. START/MEMORY .
all.book Page 49 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 30 fax or phone numbers in the machine for automatic dialling. ♦ Auto-dial numbers are dialled by pressing appears in the display, and then START/MEMORY until the desired number . 3. Sending Faxes Storing fax and phone numbers for automatic dialling Display: 1 Press 2 Press 3 Enter the fax or voice number by pressing the number keys.
all.book Page 50 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling START/MEMORY 4 Press 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 51 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once and once. Display: 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: once. 1 3.
all.book Page 52 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 53 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE 3. Sending Faxes 1 to set the resolution and/or contrast.
all.book Page 54 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled.
all.book Page 55 Wednesday, January 30, 2002 2:32 PM Sending a Fax by Automatic Dialling ♦ To stop automatic redialling, press STOP . ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM).
all.book Page 56 Wednesday, January 30, 2002 2:32 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
all.book Page 57 Wednesday, January 30, 2002 2:32 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is Memory transmission You can also send a fax through memory when sending to a single location. This is convenient when sending to locations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
all.book Page 58 Wednesday, January 30, 2002 2:32 PM 4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TEL/FAX. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 59 Wednesday, January 30, 2002 2:32 PM Using A.M. Mode 1 Press FUNCTION once and Display: once. OPTION SETTING 2 Press once and 3 Press once. 3 times. PSEUDO RING 1=15 SECONDS (Selections appear alternately) Enter a number as follows for the desired duration: 1 15 SEC 15 seconds 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds The display briefly shows your selection, then: 5 Press STOP 4.
all.book Page 60 Wednesday, January 30, 2002 2:32 PM Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all.book Page 61 Wednesday, January 30, 2002 2:32 PM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER (2-5) (2) 4 Enter the desired number of rings (any number from 2 to 5). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings Press STOP to return to the date and time display. 4. Receiving Faxes 5 3 Using TEL Mode To select TEL mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TEL.
all.book Page 62 Wednesday, January 30, 2002 2:32 PM Using TEL Mode Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING Note: If you have set the Fax Signal Receive setting (page 63) to NO, press 3 If the other party first speaks with you and then wants to send a fax, press START/MEMORY START/MEMORY after speaking.
all.book Page 63 Wednesday, January 30, 2002 2:32 PM Optional Reception Settings 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5 once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up. (see below) to NO.
all.book Page 64 Wednesday, January 30, 2002 2:32 PM Optional Reception Settings 3 Press 4 Press 2 5 once. 1=YES, 2=NO to turn on the function, or 1 to turn it off. Press STOP The display briefly shows your selection, then: CALLER-ID to return to the date and time display. Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.
all.book Page 65 Wednesday, January 30, 2002 2:32 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 66 Wednesday, January 30, 2002 2:32 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
all.book Page 67 Wednesday, January 30, 2002 2:32 PM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 68 Wednesday, January 30, 2002 2:32 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNCTION once and once. Display: OPTION SETTING 2 Press once and 3 Press once.
all.book Page 69 Wednesday, January 30, 2002 2:32 PM 6. Special Functions Caller ID (Requires Subscription to Service) Note: The Caller ID function is not available in some countries. If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company.
all.book Page 70 Wednesday, January 30, 2002 2:32 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 71 Wednesday, January 30, 2002 2:32 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 72 Wednesday, January 30, 2002 2:32 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.
all.book Page 73 Wednesday, January 30, 2002 2:32 PM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 74 Wednesday, January 30, 2002 2:32 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. 1 Press FUNCTION once and 3 times.
all.book Page 75 Wednesday, January 30, 2002 2:32 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. 1 Dial the fax machine you want to poll using one of the following methods: • Enter the full number using the numeric keys.
all.book Page 76 Wednesday, January 30, 2002 2:32 PM PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance. Making enquiry calls 1 During the telephone conversation, press on hold.
all.book Page 77 Wednesday, January 30, 2002 2:32 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press FUNCTION once and twice. Display: LISTING MODE 2 Press once. 3 Press or 4 Press once. 5 Press START/MEMORY TEL # LIST until the desired list appears in the display. PRESS START KEY to print the list.
all.book Page 78 Wednesday, January 30, 2002 2:32 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 79 Wednesday, January 30, 2002 2:32 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNCTION once and once. OPTION SETTING twice. TRANSACTION 1:ALWAYS PRINT (Selections appear alternately) Press a number from to 1 5 to select the condition for printing.
all.book Page 80 Wednesday, January 30, 2002 2:32 PM 8. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol.
2:32 PM Maintenance 4 Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers. 1 Open the operation panel (press ➊). 2 1 81 8.
all.book Page 82 Wednesday, January 30, 2002 2:32 PM Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
all.book Page 83 Wednesday, January 30, 2002 2:32 PM 9. Troubleshooting 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
all.book Page 84 Wednesday, January 30, 2002 2:32 PM Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you pick up the handset or press the key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 10. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
all.book Page 85 Wednesday, January 30, 2002 2:32 PM Problems and Solutions Reception and copying problems Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 86 Wednesday, January 30, 2002 2:32 PM Problems and Solutions Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 16). Dark vertical lines appear on copies and received faxes. • Try changing the print contrast setting to LIGHT (see page 16).
all.book Page 87 Wednesday, January 30, 2002 2:32 PM Messages and Signals Messages and Signals 9. Troubleshooting Display messages Note: If you have turned on the Caller ID function, see page 70 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all.book Page 88 Wednesday, January 30, 2002 2:32 PM Messages and Signals LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 83. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full. You may have too many messages recorded in the answering machine. To erase messages, see page 30.
all.book Page 89 Wednesday, January 30, 2002 2:32 PM RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 54.) MESSAGES RCVD:XX This indicates that you have received messages in the answering machine. “XX” is the number of messages. TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied. 9.
all.book Page 90 Wednesday, January 30, 2002 2:32 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/MEMORY the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 91 Wednesday, January 30, 2002 2:32 PM 4 Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all.book Page 92 Wednesday, January 30, 2002 2:32 PM Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 01-JAN 10:30 Place your document (up to 10 pages) face down in the document feeder. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. FAX mode: The fax machine automatically answers and receives faxes. 1. Lift the handset or press . TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax 2. Dial the fax number. 3.
all.book Page 93 Wednesday, January 30, 2002 2:32 PM Index A H A.M.
all.book Page 94 Wednesday, January 30, 2002 2:32 PM Index P Ringer volume, 23 Paper jams, clearing, 90-91 Paper tray extension, 12 Paper, loading, 15 Polling, 75 Power cord, 10 Print contrast setting, 16 Print head, cleaning, 80-81 Priority Call, 72 Pseudo Ring Duration, 58 S R Reception mode A.M.
all.book Page 95 Wednesday, January 30, 2002 2:32 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 96 Wednesday, January 30, 2002 2:32 PM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ........................
all.book Page 97 Wednesday, January 30, 2002 2:32 PM SHARP ELECTRONICS (UK) LTD.
