ELECTRONIC CASH REGISTER MODEL XE-A137 XE-A147 BASIC USER MANUAL SHARP ELECTRONICS (Europe) GmbH Postbox 105504 20038 Hamburg, Germany Printed in China
CAUTION: The cash register should be securely fitted to the supporting platform to avoid instability when the drawer is open. CAUTION: The socket-outlet shall be installed near the equipment and shall be easily accessible. VORSICHT: Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein. ATTENTION: La prise de courant murale devra être installée à proximité de l’équipement et devra être facilement accessible.
INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A137/XE-A147. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems. For a free download of the “FULL DETAILED INSTRUCTION MANUAL”, please go to the following related URL: - The United Kingdom and Republic of Ireland: www.sharp-pos.co.
CONTENTS INTRODUCTION ........................................................................................................................................... 1 IMPORTANT .................................................................................................................................................. 1 CONTENTS ................................................................................................................................................... 2 PARTS AND THEIR FUNCTIONS ....
PARTS AND THEIR FUNCTIONS 1 External View Option battery shutter (for the XE-A1BT) (Only for the XE-A147) Plug the AC adapter connector into the AC adapter jack, then plug the AC adapter into the wall outlet.
N 3 Mode Switch and Mode key Insert the mode key (the same key as drawer lock key) into the mode switch and move the key to get an appropriate mode. : Turns the display off. No operations are possible. REG: : Mode key Permits transaction entry. Permits correction after finalizing a transaction. X/Flash: Permits printing of sales reports and displaying the flash reports. Z/PGM: Permits printing and resetting of sales reports and programming.
N 5 Display ■ Operator display Your cash register is equipped with a front LED (Light-Emitting Diode) display that affords easy visibility of 9 digits for the operator during transaction. PLU/Subdepartment code Department code Repeat Receipt off (“.”) Shift for the character entry (“_”) DC for the character entry (“_”) Amount: Appears in the far-right eight (max.) positions. When the amount is negative, the minus symbol “-” appears before the amount.
PREPARING THE CASH REGISTER Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “SPECIFICATIONS” section. For installing the cash register, find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight.
2 Installing Batteries Three new alkaline batteries LR6 (“AA”size) must be installed in the cash register to prevent the data and userprogrammed settings from being erased from the memory, when the AC adapter plug is accidentally disconnected or in case of power failure. Once installed, the batteries will last approximately one year before needing replacement. At this time, the “ ” symbol will appear on the display to indicate the batteries are low and must be replaced within two days.
3 Installing a Paper Roll The register can print receipts. For the printer, you must install the paper roll provided with the register. NOTE Install the paper roll in the printer. Be careful then to set the roll and cut the paper end correctly. (How to set the paper roll) To the printer Incorrect (How to cut the paper end) To the printer Correct Correct 1. Remove the printer cover. 2. Lift up the print roller arm. Incorrect Print roller arm 3.
HELP FUNCTION The help function allows you to print guidance messages for basic programming procedures of the cash register. This function is available in any mode switch position other than “ ”. For more details on each programming, refer to “BASIC FUNCTION PROGRAMMING” on pages 10 to 20. ■ Printing the help menu Press the E key to print the help menu. This menu provides a list of the programming procedures for which you can print the guidance messages.
BASIC FUNCTION PROGRAMMING Before starting sales entries, you must first program necessary items so the cash register suits your sales needs. In this manual, there are three sections, BASIC FUNCTION PROGRAMMING (pages 10-20) where required items must be programmed, “AUXILIARY FUNCTION PROGRAMMING” for using all available keyboard keys and “ADVANCED FUNCTION PROGRAMMING” are described in the separate “FULL DETAILED INSTRUCTION MANUAL”. Find the required functions and program them accordingly.
■ Guidance for text programming The register allows you to program texts for department item names, PLU/subdepartment item names, logo messages, foreign and domestic currency symbols, and function texts. There are two ways for programming text; using character keys on the keyboard or entering character codes with numeric keys on the keyboard. NOTE For details of entering character codes with numeric keys, please refer to “PRIOR TO PROGRAMMING” section in “FULL DETAILED INSTRUCTION MANUAL”.
3 Language Selection To set "0" s @ 88 *Language: 0: English 1: German By default, English is set. 2: French Key operation example A *Language (0 - 4) 3: Spanish 4: Swedish Print s 88 @ 0A Caution: When you change the language, the texts such as logo messages and function texts, which you programmed, will be reset to the default settings. The language selection must be made before programming logo messages and function texts.
N 5 Tax Programming If you program the VAT/tax, the cash register can calculate the sales tax. In the VAT system, the tax is included in the price you enter in the register, and the tax amount is calculated when tendered according to the VAT rate programmed. In the tax system, the tax is calculated when tendered according to the tax rate programmed, and added to the price.
6 Department Programming Merchandise can be classified into a maximum of 8 departments. Items sold using the department keys can later be printed on a report shown as the quantities sold and sales amounts classified by department. The data is useful for making purchasing decisions and other store operations. ■ Department status For dept. 5 through 8 To set all zeros ABC @ H A Dept.
■ Preset unit price For dept. 5 through 8 H To program zero Dept. key Unit price (max. 8 digits) A To program another department Key operation example Print 1000 ! Unit price A NOTE If a department is not programmed to allow the entry of preset unit prices in functional programming, the department is automatically changed to allow the entry of preset unit prices by this programming entry. ■ VAT/tax status For dept. 5 through 8 H To program zero s 20 @ *VAT/tax status (1 to 4) Dept.
N ■ Department text (item label) For dept. 5 through 8 s 101 @ H To keep current setting Dept. key Character entry (max. 12 characters) s A To program another department Key operation example Print s 101 @ ! FRUIT s A Text programmed for dept. 1 (Programming FRUIT for dept.1) For details of the text entry (“FRUIT”), please refer to the “Guidance for text programming” on page 11.
7 PLU (Price Look-Up) and Subdepartment Programming The PLU function allows speedy key entries whereby a price is automatically called up when a code is entered. The subdepartment is a kind of “open PLU”, which requires you to enter a price after the PLU code is entered. PLU/subdepartment setting for 1 through 200 codes are available. ■ Unit price and associated department assignment To delete the PLU code v For dept. 5 through 8 To program zero p PLU code H Associated Dept. key Unit price (max.
■ PLU text (item label) To keep current setting s 102 @ PLU code p Character entry (max. 12 characters) s A To program following PLU code To program another PLU code Key operation example Print s 102 @ 1p MELON s A Text programmed for PLU code 1 (Programming MELON to PLU1) For details of the text entry (“MELON”), please refer to the “Guidance for text programming” on page 11.
8 Text Programming Please refer to “Guidance for text programming” section as for how to entering characters. ■ Logo messages (6 lines and 30 characters for each line) The register can print programmed messages on every receipt. On the standard model, a header 3-line and footer 3-line logo message is printed on the receipt. If you want to print in other logo message format, please change the format. For the programming details, refer to “Logo message print format” in “FULL DETAILED INSTRUCTION MANUAL”.
To print the logo message “THANK YOU” using double sized characters and centering on the third line. Key operation example Print s 104 @ 3@ WSWSWS WTWHWAWNWK WSWYWOWU s A For details of the text entry, please refer to the “Guidance for text programming” on page 11.
BASIC SALES ENTRY (Example) 1 Basic Sales Entry Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to “Additional Information for BASIC SALES ENTRY” in “FULL DETAILED INSTRUCTION MANUAL”. Mode switch setting 1. Turn the mode switch to the REG position. Item entries 2. Enter the price for the appropriate department. For example if the price 15.00 EURO, enter “1500” by numeric keys and then press the appropriate department key.
2 PLU Sales Entry Enter a PLU code using numeric keys and press the p key.
CORRECTION 1 Cancellation of the Numeric Entry If you make an incorrect numeric entry, you can clear the entry by pressing the l key only before pressing a department key, PLU/subdepartment key or the % key. 2 Correction of the Last Entry (direct void) If you make an incorrect entry relating to a department, PLU/subdepartment or percentage (%), you can void this entry by pressing the v key immediately after the incorrect entry.
3 Correction of the Next-to-last or Earlier Entry (indirect void) You can void any incorrect department entry, PLU/subdepartment entry or item refund entry made during a transaction if you find it before finalizing the transaction (e.g. pressing the A key). This function is applicable to department, PLU/subdepartment and refund entries only. Press the v key just before you press a department key or p key.
5 Correction after Finalizing a Transaction (Void mode) When you need to void incorrect entries that are found after finalizing a transaction or cannot be corrected by direct, indirect void or subtotal void, the following steps should be taken: 1. Turn the mode switch to the position using the mode key, to enter into the void mode. 2. Repeat the entries that are recorded on an incorrect receipt.
FULL SALES REPORT (X or Z REPORT) • Use the reading function (X) when you need to take a reading of sales information entered since the last reset. You can take this reading any number of times. It does not affect the register’s memory. • Use the resetting function (Z) when you need to clear the register’s memory. Resetting prints all sales information and clears the entire memory except for the GT1 through GT3, reset count, and consecutive number.
Cash counter and total Cheque sales counter and total Credit sale and tendering counter and total Exchange counter and total Domestic currency Cash in drawer Cheque in drawer Cash + cheque in drawer Change total for cheque tendering ■ Periodic consolidation (X2 or Z2 report) Put the mode key in the mode switch and turn it to the X/Flash or the Z/PGM position.
MAIN FUNCTIONAL OVERVIEW The register has the following main functions. For details, refer to “FULL DETAILED INSTRUCTION MANUAL”.
OPERATOR MAINTENANCE 1 In Case of Power Failure When power is lost, the machine retains its memory contents and all information on sales entries. (Note: Three alkaline batteries must be installed.) • When power failure is encountered in register idle state or during an entry, the machine returns to normal operation after power recovery. • When power failure is encountered during a printing cycle, the register prints “============” and then carries out the correct printing procedure after power recovery.
4 Replacing the Batteries This cash register displays a low battery symbol ( ) when the batteries are low, and displays a no battery symbol ( ) when batteries are extremely low or batteries are not installed. When the low battery symbol is displayed, replace the batteries with new ones as soon as possible. The existing batteries will be dead in about two days. When the no battery symbol is displayed, replace the batteries immediately.
5 Replacing the Paper Roll Be sure to use paper rolls specified by SHARP. The use of any other paper rolls other than those specified could cause paper jamming, resulting in register malfunction. Paper specification Paper width: 57.5 ± 0.5 mm Max. outside diameter: 80 mm Quality: High quality (0.06 to 0.08 mm thickness) • Be sure to set the paper roll prior to using your machine, otherwise it may cause a malfunction. Install the paper roll in the printer. Be careful to set the roll correctly.
6 Removing a Paper Jam Caution: The paper cutter is mounted on the printer cover. Be careful not to cut yourself. Never touch the printer head immediately after printing, as the head may still be hot. 1. Remove the printer cover. 2. Lift up the print roller arm. (When a large roll paper is set, hold the both side of the print roller arm as per the diagram.) 3. Remove the paper jam. Check for and remove any shreds of paper that may remain in the printer. 4.
8 Removing the Drawer The drawer in the register is detachable. After closing your business for the day, remove the drawer. To detach the drawer, pull it forward fully, and while holding the lever down, lift the drawer slightly and remove. The 6-denomination coin case is detachable. Lever Coin case Lever 1 2 9 Opening the Drawer by Hand Lever The drawer automatically opens.
BEFORE CALLING FOR SERVICE The malfunctions shown in the left-hand column below, labeled “Fault,” do not necessarily indicate functional faults of the machine. It is therefore advisable to refer to “Checking” shown in the right-hand column before calling for service. Fault Checking (1) The display shows symbols that do not make sense.
N SPECIFICATIONS Model: XE-A137 XE-A147 Dimensions: 335 (W) x 360 (D) x 190 (H) mm Weight: Approx. 5 kg Power Source: Official (nominal) voltage and frequency Power Consumption: Stand-by: 1.9 W (When the official voltage is 220 to 240 V, 50 Hz/60 Hz) Operating: 8.1 W (max.) (When the official voltage is 220 to 240 V, 50 Hz/60 Hz) Working Temperature: 0 to 40 °C (32 to 104 °F) Humidity: 20 % to 90 % Electronics: LSI (CPU) etc.
CAUTION: (only for the XE-A147) Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations. XE-A137 Noise level LpA: 56.4 dB(A-weighted) Measured according to EN ISO 7779:2001 [Maximum value if the cash drawer springs open LpAI: 71.4 dB(A-weighted)] XE-A147 Noise level LpA: 53.0 dB(A-weighted) Measured according to EN ISO 7779:2001 [Maximum value if the cash drawer springs open LpAI: 70.
